City of San Bruno City Council Meetings 2020, 14 Jan 2020

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From YouTube: San Bruno City Council Meeting January 14, 2020 Whole Meeting

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San Bruno City Council Meeting January 14, 2020
Whole Meeting
trt 2:23:45

A

Good evening and welcome to the Sanford of City Council meeting of January, the 14th 2020 like to call the meeting to order and ask for all things.

B

Councilor Mason here councilmember Medina here.

C

B

Mayor Salazar here mayor Medina here.

D

B

Member Davis has excused, but with those thank.

A

You now we'll move on into the Pledge of Allegiance, if I would be if it would be so kind, please rise. Thank you.

A

Fire interim chief Mike Kennedy: can you lead us in the Pledge.

A

Mr. Kennedy, we want to public comments for items not on the agenda. Do we have any speaker cards if you would please Stephen.

B

Seymour followed by Marta bookbinder.

E

Hello I'd like to mirror to be real short I'm, just looking to see whether or not I can get your approval for three study sessions this year, the first one being on cannabis. I know that the City Council banned it unanimously not long ago, but I did think that there might be reason to open up that public discussion again.

E

The next one would be on term limits, I'd like to see a study session on term limits for council members and the third one would be to start a mayor rotational, like other cities, do instead of electing the mayor. That's it! Thank you very much.

F

Thank you next, please Marta.

B

Bookbinder, followed by Reina.

G

Good good evening, my name is Marta bookbinder and I am currently that.

G

Presence on Mateo County, so I'm here today to actually ask you, the city with a heart, to have a heart and consider making a proclamation this year. 2020 is a centennial year celebrating the hundred years of the woman's right to vote, the suffrage amendment 19th the Constitution and also the League of Women Voters, and there is a hundred years of being founded. So I would like to ask on behalf of the North and Central Summit, your County League of Women Voters.

G

If you would consider I, prefer you some information in case that will help you in consideration of this request. So I would like to give it to Melissa and I'm sure you don't have any questions you.

A

Could give that to the city clerk that'd be greatly appreciated. Thank you. Thank.

G

A

Much you sure, you being here next person.

F

A

B

Followed by Tim O'brien.

G

Good evening, um happy New Year to everyone and thank you so much for the opportunity to speak tonight, I'm here to basically kindly ask all of you in the city manager to please take a proactive approach on handling this I walk blocking by vehicles, so it seemed like it has put on the residents to call the police department to when a vehicle is blocking the sidewalk, but please it seems like it needs to be enforcement, because I am a pedestrian and I also see so many parents and folks with strollers to basically try to maneuver their strollers and kids around the vehicles and that's an acceptable if any I lived in San Francisco that it's not acceptable, it's Foster, City and up and down the peninsula, that's not acceptable.

G

Why is this am bruno allowed? This I know it's been I know. Residents have done, have behaved this way for many many years, but let's take a proactive action on this because as a pedestrian and I'm speaking for a lot of folks who don't have the time to come over and speak to change this or this this behavior. But please that's all I'm asking please looking into it. Thank you so much thank.

F

You right next, please Tim.

B

O'brien followed by Sandra Perez Vargas.

F

Good evening, mayor I just want to talk about enforcement.

F

As far as like code enforcement there's been cars that are been left on, the street they're not registered and just sit there take advantage of the spot that somebody else could probably take care of argues and it's kind of an abuse by the resident that has these vehicles and I like to see better enforcement on that it is a city, ordinance or state law, I'm, not sure what that ordinance states for what it is, how it stated and also I'd like to see it taking a cleaners in San Bruno.

F

As far as Huntington Avenue from Sylvan to San Filipe as a big issue, I see somebody clinging the downtown areas and the surrounding avenues around downtown I like to see you know, maybe a regular maintenance schedule to clean Huntington, Avenue and San Antonio I, just like to see that you know people that come into our city from other areas to see this with I'd be disgraced, I'd be disgusted with it. I see other country countries better. Look down upon that look cleaner than some of our areas and our streets need to be repaired.

F

Of course we get the tax increase. Hopefully that gets going now, yeah and that's about it. Thank you. Thank you. Ten from Sandra.

G

First I wanna welcome Martina back on council and then the Mason. It is such a pleasure to see you here, Linda and Marty I know we're gonna be moving in the right direction and I think it just really. Spears is such a huge lesson not only to San Bruno, but all our surrounding areas not to be discouraged. We were told that against all odds, Marty would get a seat back and Linda will get on here.

G

We had so much money being thrown at this campaign, but it just so inspirational that you get a group of people and I'm a whole lot of money and still get something done, and it seems like that's really. The way we need to do things are centered on everyone else.

G

Instead of leading from the front a lot of times we're pushing from behind and we need more leadership, we need people in office to identify and not say, let's wait for a resident to call in I think it's really important and it being told like in the heart area I'm in the East area, that it's kind of acceptable to just drive by cars blocking sidewalks of garbage, because it's the culture of the residents. How offensive is that the culture of the residents?

G

If it's a culture of the residents to break the law, then it's our culture to move into the government role of correcting those issues. When you just say hey, this is how they live. Let them go that that's not acceptable and it doesn't work, and it's also interesting to see that we allow all these liabilities the possibility of industrials getting hit by cars that they have to walk around when the city put I. Believe please correct me.

G

If I'm wrong over 75,000 to fight a group of that's, we try to say to heritage trees that were healthy at a future park, not in a parking lot at a future part, and gentle ones was to cut down the trees that were incorporated in the original plan. I, don't think, that's right, I think we can do better and I think working together as residents, we can better. Thank you. Thank you. Any.

A

Other speaker, Curt John,.

B

Barrel ear, the.

A

E

Wrote a letter to the City, Council, I'm sure you're gonna. This has to do with something that happened on December the 30th and while it's still fresh in my mind about half hour ago, my senior citizen, buddy, Wes and I jumped back yeah jumped seniors, can't jump when your life is at stake back from a black folks who I can determine the bond through the red light and get to a nearby 280 freeway. This once would have been enough to ignite my anger, but it's pervasive yeah.

E

It's happened dozens of times in the last year and so represents an epidemic of tragic probabilities which will be called accidents.

E

There is not so final line between accident and stupidity. That fine line is called foresight what's wrong with the existing picture. By presenting this to you, so you can say you did everything possible to prevent the senior with a walker being killed on a crosswalk with the light.

E

Number one: the speed limit behind artichoke Joe's is 10 miles an hour. I, don't know how that happened. Here, it's 25 are gamblers more protected than more valuable than seniors. Give us a slower speed limit. The crosswalk needs to be repainted. Does that really need to be said? Take a look. The crosswalk needs to be embedded with lights, alerting drivers to pedestrians there as exists in Millbrae at the tyroon crossing to protect the pedestrians and, while you're at it.

E

While you get the paint truck out paint the crosswalk in front of this entrance over here to the senior citizen center, that's been neglected to place. Another Senior Center signed further down, maybe 25 yards 50 yards east on Crystal, Springs, Road and similar signs like signs on other streets approaching the senior citizen center, one coming down from 280 the other coming down. You know crystal it's nothing to depict. This. Has a senior citizen center one little dinky light sign as you go into the upper parking lot, it's a little late.

E

This is not a we'll get to it later letter. This is a today letter. Thank you.

A

Thank you any other speaker cards. Is there anybody in the audience I wanted to speak on something that was not on the agenda if not we'll go ahead and move on to announcements and presentations Joanna. Thank you.

H

F

Your swimsuit and start the new year off with a splash take the Polar Bear Plunge in the San Bruno Clark pool on January 18th at 8:30 a.m. this annual event benefits our Youth enhancement. Scholarship fund. This fund allows low-income resident to participate in the classes, programs and services offered through the recreation division. If you are interested in participating or donating, please contact the Recreation, Department and the library invites you not only to check out a book but to make a book on Saturday January 25th from 2 to 3 p.m.

F

as part of the adult craft series. You can create and decorate a notebook you can carry in your back pocket purse or backpack interested adults should pre-register by calling the library at 6, 506, 1, 6, 7, 0, 7, 8 or pre-register at the library in person. Thank you, Thank.

A

You Joanne now we're gonna go on to item C, receive annual report from the planet kosher.

I

Okay good evening, honorable mayor and members of City Council, my name is kelly levine and I will be serving this year. As the chair for the Planning Commission tonight. I have the pleasure of presenting the 2019 Planning Commission annual report to you.

I

On tonight's agenda, I will begin with the composition of the 2019 and 2020 planning commission members, as well as an introduction to new planning staff. We will then review the significant accomplishments and items that the Planning Commission has reviewed and considered in 2019.

I

I will conclude the presentation by sharing about the projects that are currently in progress and planning commission outlook for 2020.

I

They're really, okay. Our current roster includes three new commissioners: Tom Hamilton Valentine Morgan and eros ensberg Harmon, who joined in 2019. The other commissioners, are vice chair, Rick via Saudi Mary, Lou, Johnson and myself. In the past year, we've had two Commissioner retirements, Sophia Agha, say who resigned in August due to relocation and Linda Mason, who has been elected to City Council in November, and tonight we would like to give a special recognition to Commissioner Mary Lou Johnson. We are celebrating 30 years of Mary Lou's outstanding service to our city as a planning Commissioner.

I

On behalf of myself and my fellow commissioners, I would like to personally thank Mary Lou for her thoughtful and dedicated service to the community and for her generosity towards her fellow commissioners. Through her encouragement and sharing her knowledge, we are so thankful for all she's done.

I

Okay, now I would like to introduce you to a new member of planning staff, Pamela Lou, and she is now our planning and housing manager and is also currently acting as our Planning Commission Secretariat.

I

Next I will share the duties and purposes of the Planning Commission. We are a positive judiciary and advisory body that provides input and advises City Council the Commission administers the zoning and subdivision ordinances in conjunction with the general plan by reviewing and approving private development applications.

I

The Commission encourages the public to participate in land use policies pertinent to the physical growth of San Bruno. Three members of Planning Commission also serve on the architectural review committee. The Planning Commission meets on the third Thursday of each month and a little more about the architectural review committee.

I

The duties and purpose of the architectural review committee are to serve as a subcommittee as and an advisory body to the Planning Commission. The committee is comprised of three commissioners who volunteer for the monthly meeting normally held on the Thursday before the regular Planning Commission meeting there. We review and make recommendations on development projects before they are taken before the full Planning Commission, and we occasionally review and approve architectural review permits that are not required to go before the Planning Commission.

I

Now we'll review the significant planning activities from 2018. First, in the early months, the Planning Commission reviewed items pertaining to new small wireless facilities. We reviewed the new small wireless facilities, ordinance the design and siting guidelines, the engineering design standards and the standard conditions of approval for small wireless facilities that are located within the public right-of-way and within the utility easement on public and private properties.

I

The Commission provided input in March and City Council adopted these regulations in June 2019. The new ordinance provides regulatory control for small wireless facilities that are mostly small in size.

I

Another significant and very exciting 2019 planning activity was the San Mateo Avenue streetscape plan the Commission reviewed and commented on the streetscape plan in August and forwarded its recommendations for City Council's adoption in 2008 over 2018. The plan provides a clear and unified vision for San Mateo Avenue and will also create a sense of place and identity for the downtown. The plan will improve the streets, visual character and sustainability and safety. It will also foster a positive experience for all modes of transportation, including pedestrians, bicyclists and vehicular traffic.

I

The commission also reviewed a substantial update to the city's parking code on December 17 2019, the Planning Commission reviewed this draft zoning code, amendment related to off street parking and loading and The Associated parking design standards. The Commission voted unanimously to Ford its recommendation to City Council for final ordinance review, which they will do at the January 28th study session. This is a major accomplishment that will provide significant benefit to the city.

I

Significant development projects that the Commission reviewed in 2019 include the nine unit multifamily multifamily development at 500, Sylvan Avenue, which is featured above as well as the entitlement renewal for 111 San, Bruno Avenue shown below which allowed for an additional year to obtain building permits. And it should be noted that both projects have submitted building permits for review.

I

In 2019, the Planning Commission also approved 14 conditional use permits that includes seven single-family residential expansion of remodel projects, seven commercial projects and the commercial projects include a minor expansion at artichoke, jose artichoke joe's and an interior remodel and new sign update at Chuck E Cheese. The Commission also reviewed and approved several new businesses, including JC Bruno, restaurant Pinos, pallet and fitness fitness gym at Tanforan.

I

Lastly, the Commission reviewed several requests to serve alcoholic beverages at existing restaurants, including Atlas Pizza and walmart.com cafeteria I.

I

Would also like to highlight the following projects that completed construction in 2018 included is the aperture featured in the two photos at the top, which is the mixed-use project at 400 San, Mateo Avenue. The project includes 83 residential units with ground-floor commercial space, and the second project is shown in the photo at the bottom. Is the three-story office building for the police credit union at 1250, grundy Lane.

I

Looking forward, the following projects are currently under staff review and are anticipated to come before the Planning Commission and possibly City Council for consideration in 2022. 2021 first is the bail specific plan, the draft environmental impact report, preparation is underway and will study a maximum development program, including including 2.4, 6 million square feet of new office space, a new housing zoning district overlay for multifamily development, a hotel expansion and a possible 2.1 acres. Civic use the specific plan. An environmental impact report are anticipated to be released for public view in 2020.

I

Next YouTube phase 1 development application has been submitted for approximately four hundred and forty thousand square feet of new office space and is anticipated to be reviewed by the Planning Commission in 2020.

I

And here is a rendering of the new YouTube campus, looking from Bay Hill Drive west towards Cherry Avenue.

I

Other projects that are under review by the city include a proposed three-story hotel with up to 34 rooms at one six, zero El, Camino Real shown top left a proposed multifamily development with up to 24 dwelling units at 271, El, Camino, Real shown top right and a proposed development with 2029 single-family homes on the northeast corner of San Bruno Avenue at Glen, View Drive shown at the bottom right, and these projects have been submitted for review and they are anticipated to be reviewed by Planning Commission in 2020 or 20 21.

I

Other projects very exciting project includes the new city, recreation and Aquatic Center shown above and a new Stratford school, serving only preschool and kindergarten age students at the former L crystal school site. Both projects are also anticipated to be reviewed by the Planning Commission soon and now for the 2020 outlook. Aside from major development projects, planning staff will continue to complete zoning code, update the zoning code, update that includes the city's standards for housing, development, accessory dwelling unit regulations, affordable housing program, ordinance, the density bonus provisions and other chapters related to housing in the city.

I

In some cases, the city's dated regulations are inconsistent with the recently adopted state laws that address housing. This update is required under the adopted housing element of the general plan. The zoning code update and zoning map update would also align the base zoning districts for parcels within the general plan and transit corridors plan, areas that are allowed to be developed with under the plans that were adopted in 2009 and 2013.

I

The zoning code update is a significant strategic initiative for the city and finally, thank you. In conclusion, the Planning Commission.

I

The Planning Commission would like to thank City Council for setting policy direction and we look forward to continued collaborative efforts. This concludes my presentation for tonight. Staff and I would be happy to respond to any questions. Thank you, madam chair. Any.

A

A

H

I just want to say thank you and congratulations on your appointments, a chair, thank you and.

I

Likewise, Pacific Council.

A

Anything else, if not please, on behalf of the council, please convey to those our that are not here our appreciation and thanks for all the time to date, news. Obviously it's two meetings a month and Ark review and other special assignments and with all the money that you folks make, which is nothing. We sincerely appreciate, because you're forced to do that form 700 and go through other aspects. It takes a lot of time for someone to balance life family and giving that the dedication all of you do to the community. So thank you. Thank.

I

J

A

Now I'd like to move on to it's not listed, but we've asked city manager Javon just to give a quick update on something. That's been talked about. Sure.

J

City manager, Javon Groban, so the mayor has asked me to address a survey that members of our community have received, and so the city did receive a number of enquiries about a survey that is online and I believe on social media. That asks questions about development. It's important for the community to know that that survey is not a city survey and we did not review its content. It appears to be something that is generated from a third party and so I myself have not been ping to take the survey.

J

So I do not know the exact contents of it, although I have heard, but we did receive a number of enquiries asking. Is this a survey from the city and the answer to that is no.

A

Thank you, no city attorney mr. safron. Yes,.

C

It's just a quick report out of closed session a prior closed session, so following the court-ordered mediation, the city and Verizon entered into an agreement resolving the lawsuit filed by Verizon against the city since the first regular City Council meeting. Since the agreement was signed by Verizon, we're reporting out that the city council did approve unanimously the substance of the agreement in closed session on November 26 and then just briefly.

C

The substance of the agreement requires that if Verizon wants to pursue small-cell applications anywhere in the city, including it either 1 2, 3, em or anywhere else, it must resubmit those applications to conform with the city's new wireless ordinance that was adopted, reviewed and adopted by the Planning Commission and the City Council, along with design guidelines, conditions of approval and Kelly Levine spoke about those during her presentation. So, though, any submissions will have to follow the the city's new guidelines, and that was following several months of public meetings and discussions.

C

The city will then review and process those applications if any are filed. According to those new regulations. Thank.

A

You now we're gonna move on to consent. All.

B

Items are considered routine or implement an earlier council action and may be enacted by one motion. There will be no separate discussion and less requested so.

A

We're going to go two parts: is there anybody on the council that wants to pull something for a separate vote and, if not, then we're also gonna ask for people who would just like to have comments or questions or statements on a topic but does not require a separate vote. Anything to be pulled for a separate vote.

H

December the meeting minutes from December 28th, which.

A

H

The meeting minutes for the December 20th 2019 meetings item.

A

H

A

You want to pull those yes first separate vote. Yes, please.

F

H

Item 5g the collective-bargaining item: okay,.

A

Anything else is there, anybody that wants to make a comment or ask a question to staff on the remainder of the items.

D

Through the chair, a member of the public has requested that we outline some of the details are on item e, specifically, which public improvements are being approved.

A

So item E is not the resolution. Accepting public improvements for the aperture development project at 4:06 through 418 San Mateo. Is there any one day.

A

You can both do it together. It's okay,.

B

So the question was what public.

F

Improvements are beat, my name is hey Juan, Ritchie I'm, the city engineer for San, Bruno I, believe the question was what public improvements are being accepted as part of the private development project, so this off site improvements, included, sidewalk sewer improvements, a water connection, as well as some planting about trees, landscaping and those would be maintained by the private property owner. Okay,.

A

Thank you, okay, and also since that topic was brought up. I want to make it really clear that we have been informed that Marty does not have to recuse it and is able to vote on this, and this has been reaffirmed by a city attorney that is correct. Good all right can I have a motion to approve the remainder, with the exception of DNG I've.

H

Actually one more I apologize um yeah. Please have.

A

H

Just have a question you sure adopt.

A

A resolution accepting public access evenings dedicated by Google in conjunction with the driver, driveways and 1,100 grungy Lane. Yes,.

H

A

H

So my question is whether the action of the council tonight is gonna impact, the future development that's going on at the base, Pacific one you can just get a bare head level, the.

J

Answer to that is no. This was tenant improvements on an existing building that plans to remain okay.

A

Thank you. Okay action moved.

D

To approve the remainder is.

A

There a second second motion made and second to approve all items on consent, with the exception of a D and G, all those in favor say: aye aye any opposed Oh boys. Now we'll move on to item D, approved draft meeting minutes for the special and regular meeting meetings of December, 10th and December 20th 2019 Linda I.

H

Was just gonna ask if we can actually separate those out because I don't believe I was up to December and you.

D

Don't need to be present but.

H

I wanted something from me: you're.

A

Welcome do not require too long as you've. Read it or been a part you're not required to, but.

A

Move to approve it, sir motion motion to proof. Second, second, I'm.

H

Sorry before there's a final, can we separate those two into a December 10th meeting and then a December 20th meeting has two separate action items you.

C

Can certainly do that a pleasure over there I move.

D

That we approve the first of those two meetings: December 10th minutes from the first second.

A

Second, all those in favor say aye no December 10th. Oh then you're gonna hold up staying.

A

Are you ever staining for the 10th, but.

H

You said on the.

A

24 December the 10th. Now we're gonna move on to December the 20th. Is there a motion to approve I.

D

Move that we approve that make minutes from that meeting.

A

Motion made in second to approve December 20th, all those in favor say aye I.

A

Vote to approve December 20th. Now, let's move on to item G, adopt resolution for collective bargaining unit. This was a proven agreement between the city of San Bruno and the Public Safety mid-management bargaining unit and also approving 73,000 from the unreserved general fund balance in 219, 220 I'm, just wondering separate. Okay, so is there action from Council on that item motion to approve? Is there a second? Second, all those in favor, say aye, aye and now you've seen and one abstention three eyes. One abstention on item G.

A

Now we're going to move on to conduct of business item.

B

6A adopt resolution establishing the citizens, revenue measure, Oversight, Committee and approving the committee bylaws provide direction regarding selection process for appointing members to the.

A

Director Demartini.

K

Good evening, honorable mayor members of the City Council, my name is Keith de martini, the finance director and it's my pleasure to be here this evening to present an overview of the citizen's revenue measure. Advisory Committee. The agenda for the presentation this evening is as follows: first give an overview of measure G, which is called the San Bruno Street repair, local city services. Measure I'll, then talk a little bit about the committee authority and the bylaws of the committee discuss the application process, the timeline and next steps, and then staffs request to council.

K

So just an overview of measure G measure G is a half cent sales tax district measure. This district measure was an ordinance that the City Council adopted, ordinance 1876 back on July 23rd of 2019, and it established chapter 3.39 at the San Bruno Municipal Code and in the November 2019 election. The voters of San Bruno passed measure G at 61.6%.

K

It does increase the tax rate from nine point, two five to nine point: seven five percent and that revised tax rate will take effect on April 1st of 2020. This district tax measure is anticipated to generate approximately four million dollars annual annually to the city. 100% of the district tax revenue will come to the city of San Bruno and the ordinance that was adopted and the language in the ballot measure did create a citizens Oversight Committee, which is why we are here this evening.

K

The role of the committee and the authority of the committee is twofold. First, the committee shall shall provide feedback to staff and the City Council regarding staff's recommended allocation of the tax funds, and the committee shall review an audited annual report of the revenues collected and how that money was spent in the attachment to the staff report.

K

It does provide a detailed bylaws document as to how the committee shall operate during the year staff is proposing to name the committee, the citizens, a new measure, Oversight Committee staff, is recommending that name be broad enough, so that this committee has authority to review any such revenue measure that might come before the council in future years as well. The bylaws does dictate eligibility requirements for members to serve on the committee. It does require that the person serving on the committee be a cm reader resident.

K

They may they must be 18 years or older, with an option of one youth representative.

K

The person serving on the committee cannot serve concurrent terms on another board, commission or committee, and current city employees cannot serve on the committee other than that. The member of the committee will serve four year term, initially staggered, so some of them might serve two years initially. Some might serve four years to allow for the staggering of committee members over time and the youth member will serve a two-year term as far as the application process.

K

As indicated in the staff report, staff are looking to the City Council to provide direction as to how to proceed with the application process. That will include the public outreach that may occur on the application process itself. How the council would like to conduct interviews with potential candidates to be members of the committee and the selection process itself, so we're looking to you for guidance in that regard.

K

This slide here lists a detailed timeline and next steps, given the given the scope and the authority of the committee being that staff are recommending and suggesting that the committee be involved in the budget process in order to make recommendations or provide guidance about how the tax revenues are to be allocated to specific projects. There there are are ideal meetings that should occur within the budget process. That I wanted to outline here.

K

So first we're here, you two were here before you tonight to request that you adopt a resolution establishing the committee and the bylaws that will immediately open up the application period with a website that will be launched. Preparation for that as well.

K

We're proposing to close the application period early in February and February second to allow council time to review applications so that on the city council meeting on February 25th, the council may appoint members to the committee. That would then immediately move us into the budget process, starting in March and concluding in May. If we're proposing a series of three meetings that the committee would have first in March, the committee would meet to initially cover the overview and the purpose of the committee an overview of the city's budget priority areas of council.

K

This is the budget schedule, the bylaws of the committee and the rules.

K

The next meeting proposed in April would be to receive staffs preliminary recommendations for project funding for the upcoming budget cycle in fiscal year, 2020 2021 and then come back in May, where the committee will meet to provide guidance to the City Council regarding staffs recommendations for project funding in fiscal year 2021 and then annually in December staff is proposing to have the committee meet to review the audited annual report of revenues that were collected and how those funds were spent for the prior fiscal year, and so that the first meeting for the committee to review the audit report would occur in December of 2020.

K

So, just to summarize staffs recommendation to council or requesting that you adopt a resolution establishing the citizens, revenue measure, Oversight Committee, approving the committee bylaws and provide direction regarding the selection process for appointing members to the committee. That concludes our presentation. We'd be happy to answer any questions. Thank you very much. Thank.

A

You questions from Council to staff on presentation.

D

Michael to the chair, thank you. So, first of all, I wanted to thank staff, because this was very comprehensive document. That was that was assembled, but I did have a couple of questions on what is in there or not in there. When, when we established the Community Foundation, we built term limits into those positions, but we did not include term limits in this body and I'm wondering if there was any thought given to that.

J

No, we did not build in term limits. The terms for all adult members is a four-year term, but the way it's structured now people could be reappointed appointed one of the things that I'll say is similar to our current committees and commissions. Sometimes finding people that are willing to dedicate the time to serve on those Commission's is hard, and so you do have people that have served multiple terms.

J

Should the City Council want to envision term limits. We could certainly do that. I would recommend staggering them. So you don't sort of point everyone now and then have every, but one term out at the same time, with these type of boards that have a unique role, sometimes having someone with with hips with history serving on them is important, but term limits is a policy consideration that the City Council can consider and.

D

And I thought of it, because the the county's Oversight Committee does have term limits. They're allowed to serve two terms and I think initially I started with two year terms. They moved it to two four-year terms eventually, but something to consider. And then the only other comment was really around.

D

The I felt that the the rules were a little light on the specific duties of the body and the section for which addresses the their authority, and it says you know that there they're going to review the audit but I'd like to see stronger language in there on requiring an annual report. I think it's.

D

It's suggested that an annual report may be created and reviewed by the committee, but I think that should be more of a firm requirement that we do provide an annual report on that it'd be required that the city produced that report and that this body review it annually. In addition to just reviewing the budget and then, if there's any well I, don't think there's really any other Authority that we would want to put on the on the body, but that was it I.

D

Just I just felt it was a little that we could be a little bit stronger in that language and that we should provide a little bit more content there. It also references the change that we made to the Municipal Code, but I noticed that our online municipal code hasn't been updated with the new piece. So maybe we can make sure that gets published at some point. That's it! Thank you.

D

L

First I'd like to thank the voters for trust in this council with this funding source. It's just really needed. I am open to term limits and and.

L

What the county does seems fine, although we are kind of pushing out people that are volunteering for this work, but having that balance, I'm open to hearing what my colleagues have to say about that I'm. Definitely in favor of having requiring the annual pork report to be provided to council copy of that report on online. It's great that the staff is already thinking about the website or webpage I'm, not too sure about the youth. Rep I know that it's kids are.

L

Students are really really busy in going to school and we've had a hard time or maybe not an easy time keeping the park and recreation student rep on board and it's a two-year term and I'm more concerned with making sure that we have people that have the expertise in skill set to to review and audit these projects, then perhaps making it available to our youth. So I'm not really sure why that's there, there's not a youth rep in the bike and ped committee, there's not a youth, youth, rep and many of our other committees, but.

L

So the one other thing is the two-thirds vote requirement to remove a member it's in there. So that's, basically, four out of the five council members would have to vote for that. I'm fine with the majority and, lastly, I. Think the, although I do appreciate the speed that this is now proceeding that I'm concerned of being able to limit this current application process to the February 4th.

L

That's that's just a couple weeks and there'll be perhaps a lot of people are not going to be aware of it and being able to get the people in to let them know about it. So if we could maybe push that back a little bit and III do look forward to interviewing people so help spread the word everybody at this here. Thank you.

A

Questions or comments thank.

H

You it's had some suggestions and the first one is I. Think it's a little bit contradictory where we have under Section 311 that account a committee member can't be absent for three successive regular meetings without being excused. But then the committee only has to hold at least one meeting per year, so so I wanted to ask that the meetings be quarterly, that there be mandatory quarterly meetings, especially as we start this process for the voters to ensure that you know their money is being accounted for. I also want to echo what mr.

H

Medina said about the youth seat, but I wanted to propose that that you see, instead of being filled with a high school student, be filled with someone 18 to 26 years old and a young adult member of our community I wanted to.

H

Also ask for clarification on section five: six: the committee shall not discuss or take action on any item of business not listed or posted on the agenda and then there's a list of exceptions, but it doesn't explain how an item can be agendized. So how would a member of the public? How would the committee actually determine what items are going to be agendized and then, in regards to the duties for the review of the audit.

H

I would also like to give the committee the mechanism to request a corrective action plan if there are audit findings on any of the. If there's audit findings in the audit that they review.

J

Through the chair, okay,.

F

H

And then I also echo both councilmember Salazar and councilmember Medina on the term limits and.

H

If we could have sorry if we could also have the minutes available online, that would be really helpful. Thank you.

J

Sure, through the mayor, I'm sorry I should have requested this at the beginning. I think. Can we step through the comments through the individual council members to address them, because, if we're to act on this item tonight, I think some of those questions we can address and if there's one that we can't address and I just want to make sure we hit all of them and.

A

I've been taking notes, so I can go back. Okay, so I have my comments I'll hold for now, but let's go through the questions from my colleagues which I have opinions on and I will share those, because maybe you'll tell me something different I think what I've heard from all three at this point is in regards to just the term limits. I think you've answered that question, which was certainly you can the county for measure. K oversight does two four-year terms, because obviously they probably were having a hard time.

A

Finding people too so I think that's just a policy decision by the council members here stronger language on the annual report to be required. I'm hearing that from all three colleagues for dead I think that is and should be. Is there any comment on on that city manager, Sir.

J

Term limits we can certainly add I, think we have a consensus for do two four-year terms. So a total LM.

A

Sorry are we okay.

J

A

J

Of eight years.

H

Thank you. Yes,.

J

Okay, what it would council be amenable to a starting those by some of the members being appointed for two years and some of the members being appointed for four years. That way, you're.

A

Initially think you have to and that's what we get with this amber no community foundation was the same thing: fair, okay, yes, spire. At the same time,.

J

In regard to an annual report, we can add language requiring that a annual report be provided from the body to the council, but I also think what I hear from the City Council is an annual report be produced for the committee, and so we can write that in the bylaws, because these are bylaws for the committee.

J

We can write that such that the committee reviews the annual report provided by staff, because I think there are two types of reports we're talking about one you guys want to receive recommendations from them and then two you want a report produced for them to review. That will also be forwarded to you. I.

H

Don't know I mean I will I feel like either way you go, staff will be involved, so for me, one annual report would be sufficient and I and that these are volunteers, but maybe volunteers, working with staff producing just one report. I just feel like it's gonna end up costing stuff double the time to have to, and maybe I'm misunderstanding, but to have two separate reports. So.

J

The first report will be produced by staff and that's a report on the expenditures for the year. The next is I called it a report, but it's essentially like a staff report. It's a document that the body transmits to the City Council with their recommendations, and so typically that is something that staff supports the commission or the committee in developing and so as Keith articulated the schedule. For example, when they review staff recommended annual expenditures, will likely be at least two meetings and so by the second meeting.

J

Staff will come with a draft that the committee will vote on that. This is our report, our recommendation to the City Council.

A

D

That that sounds great okay,.

A

The last one from Michael was the mis'able code update. So that's just a clean up thing acknowledged reminder: yes, I'd remind her going continuing on the youth rep. There was.

A

The question from Marty is, you know, is that best person to be seated Linda had brought up about somebody from 18 to 26 I personally also am concerned being apart from Parks and Rec and the Commission days and trying to find somebody for two years, and let me tell you nowadays they are busy between sports between extracurricular activities, I think it's a challenge and then there's usually they're trying to get ready for college, so I think the youth rep may not be. Unless there's some explanation, you may have absolutely.

J

So I will take both the credit and the blame for this, and so for the Youth prep. It's important to know that the bylaws has it in as an optional youth rep. It is not like the Parks and Rec where there are five members and one must be a youth rep. These are written sites that the City Council has the option of appointing a, whereas most of our boards and commissions say clearly, it must be in an adult, and so the question is: why is there an option for youth grab?

J

And so when I was reviewing this because I review everything that goes to Council I thought of you know what I got my start in government when I was in high school appointed by a city council member for the City of Oakland and I, served on the planning and oversight committee, which was a required body, because we reviewed proposals for children and youth programs and made a non-binding recommendation to the City Council, and that committee was set up with both youth and adult members and so measure. G part of the funding items would measure G.

J

What we clearly heard from the community were improvements to our recreation facilities in our playgrounds, and so one of the thoughts was to allow the opportunity for a high school student should they want to apply to be appointed, and that could be a voice on the committee for funding of things that are beneficial for youth. And so that's why it's written into the ordinance as an option to councilmember Mason's concern about a young adult we can't actually- or it would not be advisable.

J

Mark- will tell me if it's illegal, but not advisable to put age limits in there. So it's typically adult or youth, and we were in particular when we say to you that putting an age- and so we said, must be a San Bruno resident attending high school, and so that's sort of why the option for youth rep is in there.

A

It was good explanation, council sign on the the youth rep, a San burnin, because we have two high schools currently in zebra I'm.

H

Gonna make a difference if we said hey young, adult rep attending college in San Bruno attending college at skylane.

J

Sure it's a community college, it could be a youth or a senior adult, but yeah I mean I yeah. So great.

H

To get more young adults and involved, who are 18 and over and just I, feel like there's already a seat right on one of the other commissions for the youth. The parking right so.

J

There is a seat on the Park and Recreation Committee for for youth I, believe that is our only City Commission, where there is one youth that you think observe what's written in the bylaws is the option for a youth attending residing in San Bruno attending high school.

J

What I believe you you have you're asking for is: is there possibility to either one replace that youth representative with someone who you're envisioning would be a young adult but say attending college in the community? I think that's a policy decision for the City Council I mean I, don't I, don't see I shouldn't, say: I, don't see a legal issue. I could yeah.

A

And I have similarities. You know when I was a cap. I was appointed to the San Berdoo citizens, prime French Committee, to represent teenagers and then I got too old so and I had to move to young adult and they used to have 15 positions by my age as well as by business.

A

But as well as by what area of City you lived and that's the committee now those meetings I will tell you did go quite long with 15 people in a room, but that's that's how I got started, giving back, because, obviously it's a high school student, you know I probably should have been doing other things too.

A

Maybe this is a good balancing to keep me out of trouble, but you know it's your listing it as an option so for us to get into the whether they're, a young adult whether they're in high school, whether they're college I, think what you're saying is. We can leave that as an opportunity, but it doesn't mean we have to go down that direction or it can be an advisory type person that is just having input on areas that are of interest to them. Is that.

J

Yes, I I think the bylaws as currently written. It allows for a youth rep attending high school I. Think the bylaws as currently written, also allows for the City Council as you get applications to appoint self someone ran. Adult of any age represent any constituency that you like, and so it's currently structured the bylaw sort of give you back some flexibility, I.

A

Like having the maximum flexibility, because maybe some some things, someone comes forward and just you know, I'm thinking of Andrew Murtagh off the top, my head, who came in as a youth rep and was just phenomenal in Park and Rec Commission. When I worked there, it was he just astounded me when he worked parks he's a firefighter now with his family, and so sometimes these things happen and I like to have more options and flexibility rather than being more regulated. But that's just my opinion. Council.

D

I'm, fine, with keeping it in there is optional as long as it's not a required position because they are hard to fill historically.

A

Okay, next one was two-thirds vote to remove before.

H

We gone, can we make it can, would you be open to making it in high school or attending Skyline College or a local college I.

D

Think the importance isn't having something available to somebody who's, not already qualified. So if they're 18 they could qualify to be on the board I, don't think that we would need to make an exception, because then we get into that gray area. Are we being? Are we giving somebody an advantage over other people, so qualified eighteen-year-old attending skyline could apply and be appointed through normal channels. We wouldn't I, don't think I have to bring them in through a youth, rep, I I think there.

D

There is more value in holding that position for a very ambitious, very young person who is not otherwise qualified. Personally.

H

I'm, looking more at ways to incentivize young adults to get involved as most of our commissions and committees. Don't really have young adults and I understand the argument that kids in high school are really busy but 18 and over and without an age group. Just even saying someone in college I might give them more of a reason to apply if they think they have a better chance, because there's a seat for them as opposed to them saying well: who's, gonna man, I'm a you know the college or whatever. Maybe.

J

If I can just add a little bit, I would want to caution in the City Council of setting policy based on age. I. Think that it you you get into a slippery slope the next time there is a commission. You could well what about a senior rep on every on every boarding commission. What about this group represented on every board or Commission a structured?

J

Now you it's open to all adults to apply, and at the end of the day, the City Council is in the driver's seat, because you decide on the appointees and so I know when the City Council has their interview process, you consider a whole host of factors.

J

One of the things that you probably should not explicitly consider are things that are protected classes and age is typically one and so I would just caution. Writing that in the policy, but I think in general, speak making sure you have a broad swath representation from various diverse groups. If within your community, as you make your appointees, that's certainly something that you can a vision in vision to achieve.

A

So where are we at Council I'm still fine, with keeping it as as I indicated earlier,.

F

H

A

Next one was 2/3 votes to remove, was brought up and that a majority three of the five Council, what what is it for other company commissions and boards we've.

C

Checked a couple of them and it's it's a majority I, don't exactly remember why two-thirds was put in and may have been from. We we looked with with staff and Keith's help in getting bylaws from other cities, and that may have been one of the ones in in another city. So but obviously you could change it. If you'd like I.

A

Would suggest the majority be consistent personally, all agreed? Okay! Next one is uh that the February 4th may be too soon from tonight's conclusion and I'm. Gonna say that I would concur with that too, because I think we really want to be able to get the word out and communicate and be effective, and maybe that is a short window and Oh pushes everything back, but your staffs on absolutely.

J

What I think we can do is we can extend the deadline, but I think that we can, with council concurrence. We made this schedule based on having a committee selected and appointed, allowing enough time for your interviews, because we're sort of headed into the budget season and staff will be making the initial measure G recommendations that will then be forwarded to Council.

J

So we sort of backed up I think what councils concurrence just, let us go back and we'll identify a recruitment schedule, and that provides a little bit more time and if we don't have a robust applicant pool, we can certainly keep it open. Is that good.

A

With council all right next is meeting quarterly to start so there's a provision in it and obviously, when one gets started, there's probably extra to do and embark upon and then it could go to. You know my last schedule, but it was not you.

J

Know when, when we looked at the bylaws for other boards, there were really two groups of meetings that occurred roughly six months apart, you essentially meet around budget time and the first meeting is typically they're, reviewing staffs recommendations and there's a series of meetings around that maybe multiple for the Commission to arrive at what they're ultimately going to recommend to the City Council.

J

And then there is a meeting sort of six months apart in December, maybe even January, when the audit is complete and they review the audit, and so that's how we structured this to be roughly consistent with typically typical tax measure oversight. Boards I think, should the City Council want the group to get together quarterly.

J

That is something they think that you can ask and what that would require is staff, putting together packets or in an agenda for for them that provides a status update. Another option is to require that the board meet at least four times a year, or at least three times a year, just by the normal cadence of how they're going through reviewing a number of recommendations. For example, this one just in calendar year, 2020 I, think we have three four and four meetings and they're not quarterly, but they're more based around the work of the committee.

J

A

See now I'm just verified with Michael that, like measure K oversight for the county, which is a big it's twice a year, so I can see you already have something in there for regular meetings. Special meetings can be called so I. Don't know that we here should be trying to look through the crystal ball about. Will they need to meet four times? Well? What if there's not a necessity, but yet we're saying they do, and then we have staff, that's going to have to do that.

A

So I don't know if we keep it how it is because special meetings can be called. Obviously, in this case there are going to be more meetings to begin with, for obvious reasons, but Linda. That was something that even brought up. So what are your thoughts? Well.

H

I think if I correct me, if I'm wrong but measure K, though, does every when there's money that there is a public meeting and it's requested at the Board of Supervisors right.

D

H

D

H

Hear that so they're here there would be as many as expended it would come to us and it would then we would be told this is measure G funds and it would be approved by the City Council. No.

J

No, so this is a tax oversight board where the city, without this board, let's sort of begin there, city staff will make a recommendation on how to spend the roughly four million dollars in tax revenue and that will go from staff to the City Council, be amended or adopt it and then make it into the budget.

J

With this board, it's an intermediate step where staff makes the initial recommendation to the committee. The committee reviews it and that opens at the same time that staff is giving their recommendation, and so, when you get the recommendation for the measure, G expenditures, you will get it both with the committee's recommendation and with staff recommendations and hopefully 99.9 percent of the time. It's the same thing, and so that at time of allocation is once a year and that's around budget time every time you know, let's say if we allocate a million dollars for Road expenditures.

J

Every time the city enters into a contract with the vendor to spend on that road project, we're not coming back to the city counselor or coming back to the Commission. It would happen. It would have happened similar with all of our regular appropriations, whereas we in turn to contract anything under suit. Seventy thousand dollars the city manager, has the authority to sign any contract over.

J

Seventy thousand dollars needs to come to council, but once it's approved in the budget, it will essentially be treated like a like a revenue source like any other revenue source, be it gas, tax, general, Phan, TLT, tax, etc.

H

So I guess my concern is that- and this was my concern with measure G before, but that it essentially becomes part of the general fund all right right, no.

J

It does not become part of the general fund, so the way our budget works is the general fund is our largest pot when we're not talking enterprise funds, but we do fund accounting, and so every fund is stays in its own fun and there's annual reporting, there's annual accounting. So, for example, when the city approves our Road budget, sometimes there's general fund money, sometimes there's gas tax, sometimes there's a other special special revenue money, the action when the City Council adopts it.

J

It doesn't all become general fund money, it still stays in its home fun and we expend it out of those home funds. So we can have fund accounting and so gas tax always stays in gas tax measure G will be in a special fund, caveat being measure G as a general purpose revenue, so measure G by definition, is general purpose revenue. It is general fund money, but it will not be lumped in with all of our regular general purpose revenues.

J

What we will do for measure G is, it will have essentially be in a sub fund of the general fund, and all of those funds will always be in that sub fund, so they can't be tracked and we can actually do the annual report based on the activity and that's of fun. Okay,.

H

So I guess my concern is that this is a attacks that doesn't have an end date right. So with no end, I would be concerned that this turned into a once a year meeting rubber-stamping a budget whatever the budget is that the staff recommends and that's not to say that staff isn't trusted it's to say: where is them the true oversight, so is there going to be, can will the Oversight Committee have an ability to make a recommendation for how the money should be expended, and how would that happen?

H

What would be the process for that.

J

Absolutely so I think it's spelled out in the in the bylaws and our articulation today that annually staff will make a recommendation for measure G expenditures. That recommendation will go to the committee. The committee will review that and they may changes they may concur, but they will at submit their recommendation to the City Council, and so the City Council will, every year, when you receive measure, G expenditures really receive staffs recommendation and the recommendation from the committee 99% of the time.

J

That should be the same and that's how staff staffs work with these oversight boards you don't ever annually, want to be walking in with the over board same City, Council spend it this way and staffs same spend it. This way, you know, I think we we strive. We're gonna strive to be in congruence with the committee.

D

Through the church, I wanted to also just add to that that the way this these rules are written, this body actually has more authority than the county's oversight board, because the County County oversight board doesn't make any recommendations on how to spend the money. They only review how it was spent by the Board of Supervisors, so they actually do have more say than they do at the county level.

H

So I would still say that I think it needs to be definitely more than one meeting a year. I think you need at least a meeting for recommendations from the Oversight Committee, a meeting to approve what staff is recommending and then probably a meeting I, don't I'm, not sure of the timing or the time what the timeline is every year but to meet again to say this. Is it whether there's any audit findings on the measure jee-m'nee so so I would still recommend that there be at least initially four meetings.

H

I would imagine that the City Council can amend the bylaws after the first or second year as needed, and it seems like it would just take a vote just like tonight to do that, but as we're starting I really think it's important that we show the people who voted and supported this I believe a 61% that there that this is tape being taken really seriously and that there is gonna there are going to be meetings.

H

There's going to be that are open to the public, and people are going to understand how this money is being expended.

F

L

Future, so just looking at this there's at least three meetings every year, so can we compromise in say three? Yes, okay,.

A

And then what happens if it's three years from now or whatever and there's not I mean because I'm also believer, if you don't just meet to me right, there's gonna be purpose. They're gonna be value for the time that's spent. So what if it goes down the path and all the services, you know what threes too much we need to do. We have to actually change the bylaws or can they just as as we did on December 24th. We cancel the meeting all right. How is that we.

J

Can add a provision that the third meeting can be cancelled, so I mean I? Think.

A

Like every other Kings yeah yeah.

J

Like you know, I think we can write the bylaws and with a minimum of the three annual meetings, but also have a provision that allows for a meeting to be counseled like we have. You know all of our Commission's if they do not have a reason to meet, they don't meet in.

A

2020 we could see but minimum of three like listen. It's not for hey.

J

I think the way we do it is we just like laws that says they're: okay, it needs to be a minimum of three regularly scheduled meetings and then you can end the provision right, good.

A

Good this one's easy, so I'm gonna take this one real, quick minutes online. We can do that like we do the other groups. Yes, there was the five point, six I believe if I heard correctly on how it Jen, diced so I think Linda. What you were asking is, how does somebody walk in and say, I want to put something on the agenda or like a member of the body.

J

So this will be a Brown Act body. Some members of the public are not allowed to put items on the agenda. Typically, these staff liaison for our committees will work with the chair to structure the the agenda. Other members of the body can send something in to the staff liaison, but because it is a brown brown act body, everything would need to be agendized.

J

That is up for discussion in general, though, for these bodies, because they are talking about budgetary expenditures in general sort of everything's on the agenda, and so if a member of committee, for example, wanted to say, oh I, think we should use measure G money for X that doesn't have to be agendized and I. Think that would sort of be the more common occurrence.

A

And then also, this Rimmel need upland review corrective action plan. What will you help me better understand what oh.

H

Those are coming about that that the committee would review the Audion, and so, if their audit finding, since it's the Oversight Committee, then they would request staff to prepare a corrective action plan for those findings.

J

Our committees don't direct staff, and so that would need to come from the City Council. And so if there is something in the audit that the Commission does observe, they would know that in their report to you and then that will be addressed by their council direction to staff or more than likely. Staff will provide a comment on that. When the recommendation goes to the to the City Council and then.

A

They said that group would would realize that that there, that would be their role if they found something that they weren't comfortable with. They should obviously with eärnur annual report, bring it to council council then can take action, look at it and give direction to staff. Correct okay did that take care of them. Yeah.

H

A

Okay, so to my colleagues, I've went through the the items that I heard from each of you did. Did we did I miss any.

H

Gender thirty-one we included and that you can't committee member shall not be current council members, members of any other city board committee or Commission or current employees of the city, I, was wondering recently. We've had some funds coming into the Community Foundation and measure X, which are measure X was public funds if that council would be open to including those as well. It's a these are large sums of money so that we don't have the same people on all the courts. So.

A

For those that are on the measure, X Oversight and what was the other, what.

H

The Community Foundation's, those are the only two that I know that have funds that missus officially.

A

Since we appoint, would they not what the Community Foundation specifically not be, would they not be considered than since we appoint them.

C

So I think the community foundation is covered by the provision that they not be. Member of any other current board community foundations of board, so I think that would be covered already and I. Don't know about the measure X.

A

Because measure X is not, can we even have the ability to do that since they're, not so.

J

Measure X is not a City Committee and so that's the same little Park School District, if I can't can I want to articulate why we included the provision that excludes members of existing boards and commissions. The rationale for that was the committee will be making recommendations on expenditure funds for a variety of things, and if there was a member of a border Commission, they may be more in favor of the thing that is aligned to their board or Commission and.

A

It also allows other folks to serve in capacities right for the community.

J

Absolutely with measure X measure X is not a City Committee, and so that was not a part of our framework. I. Think by policy. Could the City Council exclude members on other organizations, committees or boards? Yes, what I would say is you would want to a policy rationale that would.

J

Sort of allow for you to.

J

That wouldn't prevent you from appointing someone that could be very beneficial serving on a city committee just because they happen to serve on another board for another agency, and so that foreseeable. That could happen, and we know sometimes how hard it is to get people to serve on.

A

Our board and that, but then also we'll, take out four people and I'm sorry at least two people in this community for because you'd have to say Metro k2y, my my measure X and not measure K and each supervisor gets two appointments so anyway, but I know you'd. Add that yes,.

H

A measure K is County, so I'm really focusing on two areas that are very specific to San, Bruno I think the foundation measure X combined have about 140 million dollars and I, don't believe that they currently have any rate any any provisions. That say that you can't be on more than one committee. So, with the comments made earlier about even the youth rep getting people to volunteer to get involved, I would be concerned in the same way having I would be concerned.

H

Not to you know, limit somebody who might be confident in help the city, but I'd also be concerned that people who may not be qualified are going to be on all three and we're talking about. You know a lot of money at that. I mean we're already talking about a lot of money. Again it's over one hundred and fifty five million dollars that so I I would still urge Council that we consider that we seriously consider this. The.

A

Measure X Michael, my.

D

Only concern would be that unless week we have a real rationale for for excluding, like the city manager said where there's there's clear conflicts of interest between the voting bodies. It would be difficult to exclude people only because, because I mean measure, X people specifically I mean they're. Their pot of money is completely separate from anything. The city is managing so to say that, because they're on that, they can't serve on that. It's it's hard for me to rationalize that, in my mind on.

D

Why that why that's a conflict I get that it's a lot of money combined, but I, just I I! Don't understand why it's a conflict morning.

L

So let me try out I, understand, I heard right, so if somebody serves on the Community Foundation, they cannot be on this this foundation. So that's one of the three that is next right. Yes, I'm, okay with somebody that has competent skills on measure X serving on this committee. I, don't really have a problem with that. We get to select as a council who's on there and and and we viewing their qualifications and asking them and making sure there was no conflict of interest.

L

So I hear the amount of money, but I think that this is distinct enough. It's separate pots and I'm okay, with somebody on being on that measure, X Committee being on this committee as well, I'm, alright, with that and.

A

I do share the sediment, my two colleagues that I do think it's separate as two entities or two different measures, and if there is somebody of competence, as was indicated, that's a potential value but again we're ultimately making that decision to buy those that are coming before us. These are in did I miss anything else.

A

I didn't miss, but is there anything else that came up that we haven't covered yeah, okay, so I think we've covered everything and honestly out of all that, we've all talked about I think there was just one item that we're all weren't in concurrence to so that's I think pretty darn good. So just did staff write all this down in my notes. Okay,.

C

All right, oh yes,.

A

I was gonna, ask and then the procedural is there's no speaker cards if anybody did want to speak. If you wouldn't mind all just going over to the podium now and then will like to hear from you, thank you. I.

D

Had a really a quick question: that kind of goes to councilmember Mason's interest incentive, izing youth participation is the optional youth member is the idea that you have end members and you're allowed to appoint one of the end members be a youth or is the youth number and additional seat one of the five okay yeah? So in that case, clearly the college remember you could appoint already so it's kind of irrelevant.

D

It's not like it's a reserved seat and if we can't find a high school member, then a college member would be a nice addition as well. Okay,.

E

Steve yeah I just want to speak on the measure. X thing and I mean the being a part of the Oversight Committee for measure X. We don't have any say in how the money is spent. So there's really no I don't see the kind of the conflict there. I don't have any intention of trying to get on this committee, but you know that the amount of money that is being spent under measure X, as a committee member, we can't direct or even suggest how it be spent.

E

So I don't know if they might make it a little easier for you, Linda no.

H

I think I think it concerns me more about measure G. To be quite honest because measure X had the same campaign. They have same campaign slogans around oversight, strong oversight over how the money is funded. Thank you.

A

Next, please: is there anybody else from the audience that wishes to speak? Okay, let's be the last speaker, hi.

B

I'm Marcia Glasner I just want to say that if you are going to count on this ability to have to schedule a special meeting, if one is needed that, maybe you want to address how that would be done because the you know some of the organism. You know some of the committee's that I've gone to their meetings. It's not real clear-cut and it takes a couple of meetings in order to have a special meeting, and so you want to make sure that's not going to happen. If you only have a couple meetings a year. Thank.

A

You now said the attorney.

C

If there is agreement or consensus or majority on all those items, staff has noted them, and so, if there is a desire, the City Council could make a motion adopting the resolution with all of the changes reflected that have been discussed and agreed either unanimously or by majority I. Think we've we've gotten all those down and understand what those are can.

A

We have a motion to adopt the resolution. I.

D

Move that we adopt the resolution with the amendments stated here tonight is.

A

There a second second roll call, please council.

B

Member Mason no.

L

B

Medina, yes, vice-mayor Salazar, hi.

D

B

D

B

Carries three-to-one with council member Davis absent.

A

Item B, please.

B

Item 6b adopt a resolution accepting the city's comprehensive annual financial report in the measure. A fund report on compliance for the fiscal year ended June, 30th, 2019.

J

So Javon grogan city manager, we are here for a presentation on our annual comprehensive report and government speak refer to as our kafir, and so that presentation will be joint between Keefe Demartini, our finance director, and we do have our auditor from aids & Associates, the City Council was provided with the audit, as well as the management letter and so without any further ado. I'll turn it over to our finance director. Mr.

A

Dean martini I know: we've been waiting for this and so have we. So please.

K

So good evening, council, members of the public, my name- is Keith de martini, the finance director. It's my pleasure to present an overview and management's response to the comprehensive annual financial report for fiscal year. 2018 2019.

K

The objective of this presentation, this meeting before you is twofold, one: to receive the comprehensive annual financial report and the measure a report and then to adopt a resolution accepting the kafir' and the measure, a report on compliance for fiscal year, ending June 30th of 2019, which is an action before you this evening.

K

The agenda for the presentation is as follows: I just want to provide an overview of what the kafir' is, why it's required, and why? Why why we have to report it myself and our auditor will present, but we'll provide an overview of the various financial statements found in the kafir' I will provide an overview of our general fund reserves.

K

We will jointly discuss internal control items that were discovered as part of the audit and our response to them provided an overview of the measure, a report, our request to Council and take any questions that you might have so. First, who reads the kefir.

K

It might not be the most exciting document that we produce as a city, but it does serve a very important purpose for many internal and external parties, staff are required to present the kafir' to the City Council and it's important for council to receive the annual report to better assess the financial health of the city. Members of the public may use this document to learn about the city's services and its finances when the city considers and intends to issue debt for priority projects.

K

Various credit agencies will analyze the kafir' and other information about the city to ensure that the capital that they lend the city is secured. The city has received very high credit ratings in May in recent years, partly because of the strong financials that are reported in the kafir'. Other financial institutions and external auditors will also review the kafir' as it pertains to their review of city operations.

K

The city's independent auditor maze & Associates, has completed the audit for the fiscal year ending at 2000 June 30th of 2019. The finance department does prepare the financial statements in the form that are required by the Government Accounting Standards, Board or Gatsby. The preparation and presentation in the report to Council is also requirement of the city's municipal code, which is why we're before you this evening as well. There are four main sections in the kafir' first, the introduction, which just provides a general overview of the city and a letter of transmission.

K

Second, is the financial section which provides the numerous financial statements and reports that report on the financial health of the city and the independent auditors report. The notes to the financial statements provide a great deal of information in context to help explain the financial statements themselves and other trends and issues that are going on and then, finally, there is a statistical section which provides a broad range of operational and performance and various metrics that again provide context into the city's operation.

K

It's important to understand the difference between the budget document versus the kafir, so this graphic attempts at doing that. The city's financial management really begins with the budget process. As we all know, after the council adopts the budget staff work throughout the year to implement the priorities set forth by counsel throughout the year, and then the kafir' is meant to report on the in on the audit and the financial reporting of how the budget actually panned out the budget and the kafir' are two very different documents.

K

The budget looks ahead its strategic in nature, while the kafir' is mo more focused on looking back and looking and reporting on how the city actually perform from a from a financial perspective. There are some other discrepancies between the differences between the two documents, such as the categorization of revenues and expenditures, and some reports are required in the kafir', but not in the budget.

K

So it is difficult to cross-reference the two, but hopefully we were able to address a lot of that in tonight's presentation and in the staff report, the government finance officers, association or the GFO a has established a certificate of achievement of excellence and financial reporting. It was first established in 1945 and it really encourages municipalities to go above and beyond just bare minimum financial reports for your balance sheet or your income statement.

K

Our city's Khafre has been evaluated for multiple different criteria, ranging from context and readability and formatting and such as I'm happy to say that the city of san bruno has received this award for nine consecutive years through fiscal year 1718, and we have submitted an application again for the upcoming for the upcoming year, similar to the financial reporting award. The GFO a has a similar program in regards to which to its budget presentation award.

K

This was established 35 years ago and it encourages governments to prepare budgets of high quality that reflect best practices and Industry guidelines and I'm happy to say that the city did receive this award for the first time with its fiscal year, 2019 2020 budget now I'll turn it over to David, may David Alvey from Mazin Associates our audit partner to discuss the audit overview and their findings good.

M

Evening, honorable mayor and members of the City Council, my name is David Alvey and I'm the audit partner at maze and associates and, as Keith said, our job every year is to come in and audit the financials I was requested to give just a little overview of kind of the audit process. Just real high-level the audit process actually begins in my office with a brainstorming session between the entire audit team, and we look at the city's financials last year's financials.

M

By section by line, we try to figure out what areas are risky and that could be risk due to staff turnover that could be risk because of the environment that you're in anything and our risk assessment that we determined we have to mitigate those risks. In our audit plan and the neat thing about our audit plan is it's a living document? It changes as new information comes to into the limelight.

M

If things turn out differently than we originally projected, we have to change our audit procedures to mitigate those risks, so we come in in April and we do our interim phase and during our interim phase. So this is before the books are closed. We're looking at internal controls exclusively.

M

We want to make sure there's good segregation of duties, so the person that has custody the asset doesn't also have the record-keeping function so kind of a bad example, but somebody taking cash receipts upfront shouldn't be the one recording that revenue in the general ledger because things could go missing. So sometimes there are those segregation of Duty issues, but we want to test the mitigating factors. If there are issues that we find and then that final we come in and that's where we test the actual balances, we send the confirmations to your bank.

M

We send the confirmations to your legal counsel. We send confirmations to different organizations for revenue and we vouch those against the records that the city has and we also produce the the kafir' itself and our opinion date. So that's the date that we feel that the city has taking responsibility report and everything is completed, is December. 18, 2019 and our audit was conducted according to auditing standards. General set the United States and it's a government auditing standards issued by the Comptroller General of the United States.

M

So technically, the only piece of the kafir' that my firm owns is the audit opinions and that's on page one. It starts and I'm pleased to say that the audit opinion is an unmodified audit opinion. That's the highest level assurance that CPA firm can give a city. So congratulations you pass your audit I do want to bring to your attention and we have an emphasis of a matter paragraph.

M

In the audit opinion, the Government Accounting Standards sports comes up with statements every year that we have to implement and a new one came out this year: gatsby 88 having to do with debt disclosure. So now in your debt, footnote you'll see additional language about what would happen to bondholders. In case the city was to default on the debt. I. Don't think that's gonna happen anytime soon, but it's now required for us to put that in the footnote. But the great thing about this, as opposed to the pension gatsby's there's no financial statement.

M

In fact, no disclosure only and with the clean opinion truly that is a testament to strong internal controls and financial reporting.

K

Thank you, David I, appreciate that so now, I'll take it over and provide an overview of the financial statements in the copper itself. The MDNA, the management, discussion and analysis and analysis section should be read as the executive summary to the kafirs. That's a great section to reference overall, the net financial position is a term used in the kafir' and that's defined as the financial liabilities, cash and other assets in general. If the net position increases year-over-year, this shows a favorable financial position as it relates to assets being more than the city's liabilities.

K

This is reflective. This is more reflective of a typical balance sheet statement that you might see in a private company's financial statements. The kafir' does summarize multiple funds into what's called the governmental funds, and that includes the city's general fund, also additional special revenue funds, our capital project funds and our debt service funds as well overall, the general fund. So you can see the net position actually increased by twelve point: six million dollars to one hundred thirty.

K

Eight point: eight million dollars during the year, so a much favorable position year over year, the governmental fund balances declined by 1.9 million dollars to forty seven point: seven million dollars in fiscal year, 2018 19. This is mainly attributable to the six million dollar PGE penalty, a settlement that the city received in fiscal year 1718 as a one-time revenue that did not incur that did not occur in fiscal year 1819.

K

So if you control for that one-time revenue, it normalizes, the city did receipt, realize modest increases in various tax revenue sources and there was some increased expenditures from the city's robust capital improvement program and personnel costs from filling many vacant positions in fiscal year. 1819.

K

You can see here that the net pension liability, which is the city's pers pension liability for all of its employees, actually decreased slightly to eighty eight point: seven million dollars and I have a number of slides coming up. That will talk more about the city's pension liability in the coming years.

K

This slide summarizes the ass and liabilities for the governmental funds comparing fiscal year 1819 to the prior year. The general fund balance has decreased by one point: nine million dollars year-over-year the major factors contributing to this include the additional liabilities from the net pension liability that I talked about earlier. The additional debt service payments that the city has made from a few a few items.

K

One was the router service payments in the city, net city net and cable department for their router program and also controlling for the six billion dollar settlement from the PG knee, which was a one-time revenue source for assets in fiscal year. 1718.

K

This slide here summarizes the major revenue sources compared to the prior fiscal year. Overall, you'll see that the government fund revenues did decrease by 2.2 million dollars a year over year, again after controlling for and taking out the one-time, PG&E settlement money, which is recorded in the fines and forfeitures line here, you'll see it in fiscal year 1718 and not in fiscal year 1819, and there was additional tax revenues that the city realized from business, license taxes and permits and other charges for services and use of money for property.

K

Our revenue actually did increase by approximately 4.2 million dollars year over year. Again, if you control for the one-time settlement.

K

This slide here summarizes the year-over-year changes to the city's major expense categories. As mentioned earlier, there were major the major increases that the city realized in fiscal year. 1819 were attributable to the additional personnel expenses from filling vacant positions and again the implementation of our very robust capital improvement program where you can see in the capital outlay line. Our expenditures grew by just over three point: nine million dollars at the close of the fiscal year, the city's governmental funds reported a combined fund balances.

K

Forty seven point: seven million dollars a slight decrease from the prior year.

K

So moving on this slide here summarizes the net position of the cities for enterprise funds, which I'll walk through just briefly the net position in the water fund. It continues to be strong and it increased by six point: five million dollars to a net position of fifty four point: three million dollars. This was a result of additional revenue that was planned through the rate increases that council approved back in 2017 and and those funds will be used to implement the the very robust capital improvement program in the water Enterprise Fund for stormwater.

K

The net position actually decreased by approximately two hundred thousand dollars year every year. This is due to its operating expenses, exceeding its revenues from the special assessment on the property tax role. This was discussed at great length during the budget process and the stormwater fund is projected to have a negative fund balance starting in fiscal year, 2020 2021, so additional funding sources will need to be considered to fund the ongoing operations and the capital outlay in the stormwater program in the coming years for wastewater, that position continues to be strong, similar to water.

K

It did increase by six point: nine million dollars year over year, again related to the rate increases adopted by council back in 2017, and those assets will be used to implement on a variety of capital. Improvements in the wastewater system. You'll see the cable enterprise fund. The net position did decrease by two point: four million dollars to a net position of negative fifteen point: two million dollars.

K

This decline was again primarily attributed attributable to increased costs of the cable infrastructure and the operating expenses which exceeded the annual operating revenues and I do have a slide coming up, which talks a little bit more detail about staff's plan to address the cable deficit in the coming years and again, it will be a combination of additional revenue sources and offering higher margin, cable business internet packages with combined expense reductions, which many of which have already been achieved.

K

So now I want to spend a little bit of time talking about pension, this city, the city, continues to experience significant impacts from increasing costs. The retirement benefits through the CalPERS system, the Employee Retirement benefits totaled 7.2 million dollars in fiscal year, 1819, which we paid to CalPERS, and it's expected to increase by approximately a million dollars in fiscal year.

K

1920 Gatsby 68 was first implemented in fiscal year 1415 and it required that the city's net pension liability of our contribution in the pension system be reported and reflected in our net position in our financial statements that the net pension liability is the difference between the total pension liability or the present value of the projected benefit payments that we would pay out, the CalPERS system and the assets, and you can see here on this table.

K

This is actually a comment that I think councilmember Medina you made during last year's Cafer to try and summarize the net pension liability and comparing it year-over-year for the multiple plans. So we added this table into the notes section of the kafirs, so you can more clearly see what the net pension liability is for. Our miscellaneous and our safety plans and the year-over-year change, and, as you can see, it was actually slightly favorable this year. There are many factors that go into what the net pension liability is on.

K

These actuarial reports, including the projected benefit payments that are expected to occur over the coming years. What interest and how successful the investments are with the CalPERS system, among many other factors that they use to prepare these very detailed actuarial reports.

K

This slide here does summarize our our our net present liability, our pers unfunded liability, what it has been in prior years and what it's going to be, and in the upcoming fiscal years, the graph to the left shows the trend from 2010-2011 through fiscal year 1718 and then the graph to the right shows what the city has to contribute and pay to CalPERS for our the employers contribution into the system, and you can see that it increases year over year through fiscal year, 2024 25. So we will.

K

We will anticipate to continue to have to increase our contribution over the next few years. But what is really important to note is that the city's annual payment to CalPERS for the annual amount of the net pension liability. It is a plan and it is a plan that is expected to pay it off over time. You can see on this graph here.

K

What I did was I took the actual at the actuarial report, which shows us the plan to contribute to pay off the net pension liability and, and it shows the balance of that of the net pension liability decreasing over time and actually being paid off by two thousand by 2043, so over the next twenty three years. If we continue with the plan, we will pay it off over time.

K

Cities have employed various options and strategies to speed up the payment of paying off the debt pension liability much quicker, and the city is currently working on one strategy which I wanted to provide just a brief overview with you right now.

K

This is actually a key component of the comprehensive fiscal sustainability project is addressing the growing pension costs and the net pension liability to the city, and so looking into. This is one component of that of that plan, and it is setting up a pre funding trust. It's called a section. 115 trust in many cities across the state have set one of these up and the trust allows for the city to pre-fund the normal cost.

K

Contributions of the unfunded pension liability throughout the year and in the future years, if available, funding is identified, the city can choose to make additional payments into CalPERS through this trust fund process. It will ultimately reduce the number and the amount of future pay over time, and the trust can also act as a contingency fund that might help the city control for any future volatility in the purse system.

K

Staff are actively engaged with CalPERS on what are the legal requirements in order to set up the fund, the trust fund, and we will be happy to come back to Council and report out on the progress of those meetings. As we progress.

K

So moving on I did one provide an overview of the city's financial reserves. The city did the City Council did adopt the city's reserve policy back in 2013, and the summary table listed here does list the reserves that make up the larger reserves and the financial statements. Overall, you can see that the reserve balances are at twenty six point, four million dollars, which is an increase of 2.3 million dollars from the prior fiscal year. So it's a great trajectory going into this year.

K

The policy established that the general fund reserve- the city's largest reserve here, listed in item number, one that is maintained at a goal of 25 percent of the entire general fund expenditures budgeted, and we have achieved that goal in fiscal year 1819 and we are budgeted to achieve that goal.

K

In fiscal year 1920, the city had had been steadily approaching meeting the goal set forth in the reserve policy and finally met it in fiscal year 2016-17 and has met it ever since I'd like to now turn it over back to David who's, going to speak a little bit about internal control, findings that they noted and then all respond to his findings as well. Great.

M

Also, we are required, as auditors to make a report to the City Council what we found during the audit also known as a management letter. Our version of that is called a memorandum over on internal controls and required communication, and it categorizes three different things: material weakness, so something can flow through the internal controls of San Bruno not get caught something material. We have none of those significant deficiencies.

M

This has been a couple years now, we've been ringing up about the as Keith was mentioning the deficit in the cable fund and the continuing years of operating loss. I understand that this is not a problem that it's gonna be fixed overnight, but we just want to keep this in this report just to stress the need to address just to keep that fresh in the City Council's mind. The other item we have an other matter is having to do with investment policy compliance.

M

When we were out here during our interim testing, we noted that per year investment policy, you can't exceed more 38% in the San Mateo County pooled investment fund. You were at 40% after talking with staff. It was because you couldn't really get out of that without financial loss, and so you left it in there and then you amended that after the fact, the rest of that document is the required communication. We had no disagreements with management.

M

We had no unusual items to report to you and I just want to thank Keith and Darlene for all their help. Putting this Cafer together, it's it's. It's quite a bit of work.

K

Thank you very much David, so I just wanted to elaborate on the on our auditors findings, as he just summarized with you earlier, as he mentioned, for the cable enterprise fund. As a significant deficiency, I've already talked a little bit about how staff are playing to address this with the with Sandeep and his leadership. We've developed a new business plan right which which articulates focusing on higher merger business, which I've already talked about earlier.

K

There have been many procedural and process improvements related to many of the existing expenditures through reading it through the renegotiation of existing contracts and minimizing and reducing costs wherever necessary, focusing on higher margin, business and implementing a new rate card recently and the extensive planning that is underway for the eventual implementation of a fiber to the home network.

K

If funding is, is identified and made available through those efforts, staff are planning to address the financial issues and the cable Enterprise over time and then, as David mentioned earlier, through the investment policy that was revised and Council adopted back in November of 2019, where we adjusted the allocation targets for the various investment options that we that we currently invest our funds in. We will not have an audit finding on that in the future. We have addressed that through or adoption of the revised investment policies, so that will no longer be an issue.

K

You have the report. That's required. An action for City Council is the measure a report. This is in compliance with the San Mateo County measure, a funds for local transportation purposes, the measure a report included 1.5 million dollars of assets and 1.6 million dollars. Those assets were spent on various transportation programs on the city. It has complied with all requirements of that funding source with the county.

K

So then, finally, our request of council this evening is who dr. resolution accepting the city's Cafer and the measure a fund report on compliance for fiscal year, ending June, 30th, 2019 and before I, open it up for council questions.

K

I do want to take an opportunity to recognize staff really in all departments, and particularly in the finance department that have spent really thousands of hours working to make sure that we that we follow all the city's policies and procedures, administrative, financial purchasing and all of the hours spent in working with our auditor and preparing this extensive financial document.

K

It's it takes a lot of time and a lot of patience and a lot of review, and so I really want to congratulate and thank the many staff that worked on this over the course of the year and with that I'd be happy to take any questions you might have. Thank you very much. Thank.

A

You charlie, thank you kee. Thank you. Questions comments from Council.

A

A

H

So and I just want to say, I'm really excited about the CalPERS conversation, that's going on in the potential for setting up a trust. That's very proactive I also just wanted to state that I really appreciate the transparency around the findings and what the city is doing to improve the findings and overall, this is my first night on the council, but Keith I have been watching your work and I really appreciate you being here in San Bruno. Your team is excellent. Your reports are excellent. So thank you very much.

A

Other questions or comments from Council no.

D

Questions but great job on the report, as always, so thank you.

A

L

Know I have to concur with that. I mean keeps you're doing an excellent job and your staff is following through and I appreciate when we ask questions that you get back to us and- and it is some good news on this unfunded pension liability- the way I look at it, I think, as maybe our city manager explained it to me at one point, was it's kind of like your mortgage?

L

You know it's it's overwhelming at first, but when you see it on a graph and that you see that it's we are paying for it and 2042 that, with the that was year, 43, okay, plus or minus six months, it's it's.

L

It makes you feel better as a councilman and I hope that that the Councilwoman yeah I hope that makes the public feel that it's being addressed and I'm interested in in in that plan, at a Council of Cities meeting we tweet, we did discuss that and I'm really grateful that we're looking towards that I am a little concerned about the cable department and I understand the plan. There I recall in the budget that we were hoping that we were going to be net positive with that fun.

L

But I was hoping to get a little bit more explanation on on. It mentioned the one point two or three million dollars for the depreciation of the equipment, but but.

L

Looking forward to how we're going to implement this fiber system and we're still on tracked and I, believe we'll have a plan financing plan at some point and I know, there's a lot of things that are happening right now. That I'll have to be patient to wait a little bit longer with. But if, if maybe, we can have a little bit discussion on on how that is rolling out because I know, a lot of work has been done to reduce costs into to manage contracts.

J

Sure, Jevon city manager, the fun yes as negative, and yes really what's under pending the long term strategy is the fiber to the home and we are still working on financing mechanisms for that, because that is the linchpin for the success in the future of the business and it aligns with where customers are going and it's a more stable platform by which to provide Internet and TV and telephone services to this community and so finding those funds to reinvest in that enterprise. It's critical and you're absolutely right.

J

The last 12 months has really been geared toward I sort of have a statement that what do you do when you find yourself in a hole you stop digging, and that was our game plan for the cable Enterprise over the last 12 months was to figure out ways to renegotiate contracts and get our costs lower and the council knows and that our budget presentations. We talked a lot about that. Have we renegotiated a lot of contracts to get our costs lower and actually have brought down the price point of some of our services?

J

And the good news is that, even though we're bringing down the price point we're actually making more money, because the enterprise makes its money off the margin right, we have to pay Fox, HBO, Showtime KTVU, just like all the other big cable providers. So, on the rate we negotiate with them and we sell it at. We make our money on the margin and the goal to stay in business, and when we rolled out that business plan what was really under pending that was three prongs.

J

One making sure that we had the right people to run the enterprise and I and I think we do to making sure that we had a business plan that was appropriate and aligned to where the future of the technology was going and I think we do, and the third was having a public good for staying in the business, because we don't have to provide cable services and that public good was.

J

We know that what the fiber-to-the-home project we can provide cable and internet services at a lower price point to this community than the national competitors and and that that is really underpinning, that it's really having a public benefit to stay in the business but again what's under pending. That is progressing towards financing the twelve point: three million dollars, it's kind of cost to do the fiber-to-the-home project, and we are continue to work to work on that. That is very much on staffs work plan and hopefully within 2020. We have a way forward on that.

L

So in previous council meetings and councilman Salazar are these: these fund amount appropriate like dealing with the inflation and when would we ever look at, and maybe it's not now, but but I'm. It's an opportunity to talk about it to making sure that that amount of money in those reserves is the right amount and and I think we talked a little bit about it before about inflation and how they were set many years ago, and we probably should increase those reserves because a dollar and two thousand isn't the same as the top dollar in 2020.

L

So um I just kind of wanted to toss that back up here and maybe have staff kind of address that a little bit and I think Keith. You have an answer. Yeah.

K

I appreciate the question: I came up with the council Merce Salazar during the budget process, and so I would like to articulate that our reserves are set using a few different methodologies for our largest reserve general fund reserve.

K

It is set at twenty-five percent of general fund expenditures, so by nature of the methodology it does increase, as our general fund budget increases so and we are, we are and have been and are planning to continue to achieve that 25 percent target the other reserves are a dollar threshold, so three, three million dollars for the emergency disaster reserve fund, for example, and so funds like that we might consider a potential dollar change or a different methodology to calculate the reserve.

K

I will say that the our reserve policy is rather aggressive in wanting to retain adequate reserves compared to our general fund total budget. When looking at what other cities Reserve policies are, or what government standards also recommend, and so when comparing to that, ours are either in line or sometimes maybe a lot potentially more aggressive.

J

If I, if I, can through the mayor, the other thing we talked around around our last budget season was establishing reserve policies for enterprise funds and our non-general fund funds, and so we will be doing that in this budget. Season is looking at reserves for those funds as well.

J

The other thing that is connected to reserves and I couldn't help when I looked at page 133 of the audit that lists our top 40 business license tax payers and one of the businesses that are is on their Sears, and we know that Sears is closing, and so, as we in turn to our budget times, the projection of that will factor into our budget and the loss of those business license tax dollars and those sales tax dollars, and so the city staff are working with the building owner to look at repositioning that asset.

J

But it is something that will affect us and that's. Why part of the reason why you have a reserve, because there are economic cycles that hit us due to no action we have taken and when you look into what your reserve policy should be.

J

You oftentimes factor in what are the things that can affect you, so where your liabilities are, you is your budget heavily dependent on sales tax and do you have a lot of car dealers and if people stopped buying cars, how much does that affect you, and so we very much take those things into consideration for.

A

Me on the equipment reserves. When was the last time we reviewed that I know since I've been here, we went through it kind of cleaned. It up, took things off the assets lists that we were. We were reserving for that no longer were there adjusted those so.

K

Through the chair, through our annual budget process, that is the time where we at least annually, revisit our equipment reserve documentation. So the list of equipment and vehicles that we plan to to refresh or to replace for its useful life. We do that at least annually, but during the operating year, as we actually purchase or plan to purchase items that are on that equipment reserve that are budgeted.

K

We will update our list accordingly, so that it's sort of an ongoing maintained, manage process and every year during the during the budget process, Council will receive a list of equipment, replacements or new equipment purchases and vehicle for your consideration during the year and as I reported during the budget process. If you were, we conducted a more thorough analysis during the fiscal year 1920 budget process, where we try to understand more collectively whether or not we are.

K

We are adequately funding the the planned useful life replacement for our for most of those city's assets, and so we have a better handle on sort of where we are now and where we need to go as we move through the budget processes here going forward. All right, thank.

J

You and in the next budget cycle, because we can look at increasing our funding for equipment.

J

The other thing that we talked about was fixture furniture and equipment and having a designated reserve because oftentimes we reserve for the big equipment, the vehicles and the equipment, but when you total up all the chairs and desks and things that we have in the city, a lot of cities establish a what's called an FF, any fixtures, furniture and equipment, because that could be a very large number when you put those all together, and so we did talk at budget time about the desire to establish that you know you can establish the fund, but sort of growing.

J

The economic base of the city is what we also need. So we will have the funds to fund those reserves. Thank.

A

You any other questions or comments from Council. There is a request for a adopter resolution on this. Any action.

D

A

A

Anybody for the public want to talk about money dollars. Okay, let's go back the actions from Council.

D

Will that we adopt the resolution accepting the capper and is.

A

There, a second hey.

B

Councilmember Mason I councilmember, Medina aye.

L

B

Not vice mayor Salazar, hi, mayor Dina, hi lotion carry thank.

A

B

Item 6c receive update on status of local emergency related to repairs to crestmore, Canyon and continuing declaration of a local emergency.

J

Will have director Jimmy tan, who runs our public works director, provide this presentation.

N

Good, even honorable mayor members of the City Council happy new year tonight, I'll provide a very brief presentation here in regards to the crest mccannon slope stability project, the objective of the tonight's presentation to provide a progress update on the project. Since our last op presentation on December 2 10, here's the agenda provide a brief background, followed by of a timeline our showing the project. Progress provide some information on the slopes, the bliss stabilization plan, cost estimates, current project schedule and, lastly, I'll answer any questions that you may have.

N

So here's a background. So what actually evolved out of this? So back in December 12 on December, 2nd I'm, sorry, one of the city staff was notified about a storm drain issue near the vacant lot. At San, Bernardino and Glenview Avenue area staff went to the site started, walking around the area notice. A large portion of the existing hillside had eroded and down to the the canyon.

N

Then the city declared emergency, a local emergency on December, 3rd and staff came to council on December 10th and the city manager presented the issue in a project and, and then staff requested during a time to ratify the local emergency Proclamation and to also waive the competitive bidding requirements which is normally required as the the slate law and assembly no Municipal Code and, lastly, authorize the city manager to executing contracts for the mitigation efforts and to appropriate funds for the emergency emergency disaster reserve funds.

N

Here's the project, progress going to show you know how fast the city actually reacted to this. This issue here on December 3rd. It's when we declared an emergency staff coordinated with the conchos, an associate which is our geotechnical engineer, to go to the site and and assess the issue. We also hired a company to fly the drone to capture the video of the slide area and staff also closed one westbound lane along San Bruno Avenue on December 4th. We started contacting contractors that specializes in hillside erosions and we also coordinated with Concha Associates.

N

Regarding the mitigation efforts and some fifth, you know we contacted the art as needed. Storm drain contractor c2 our engineering to go to the site to determine whether they can assist in repairing or and mitigating the storm drain issue on a side.

N

So if the city hasn't already existing contract with its contractors who easily be mobilized on-site, if we had wanted them to do anything, December 6, we coordinated with the one of the contractor that performs a erosion controls, hillsides willing to provide a cost estimate for the project based on the recommendations provided by or geotech engineer, and we also receive cost estimate from the c2. Our engineering, which is the storm drain, contractor we've received cost from hillside drilling on December 9th and on December 10th.

N

During the the day of the council meetings c2, our engineering already started mobilizing their equipment to begin construction of the storm drain pipeline on December 12 c2. Our engineering completed the storm drain construction work, draft agreements for the the drilling contractor to hillside drilling contractor and contractors were drafted and December 19th. We receive design drawings from hillside rolling from their structural engineers.

N

December 20th city met with PG&E representative to discuss two of their large utilities along Central Avenue one was the to 30 kV, the other one was a 24-inch high-pressure gas lines which I'll show you later on a plan view on December 8th. Just recently, we Hills I joined, completed the final design drawings of in coordination with both the geotech and structural engineers, and they ordered the materials beams to be used on the project. So that's being fabricated. Right now, here are some of the plans. I know previously.

N

On December, the 10th at the council meeting city manager showed the draft plans, but I'm just gonna show you the finest of the plans. It's very technical here. I won't go into too much details on some of these here, so this shows the the 12 tiebacks location. These are lines you're going from the hillside, where the crest Moe Canyon tour assembly, Avenue, torsional Marty's. You see a hatch mark along the the westbound lane.

N

That's the two 30 kV, the electrical duct Bank- that's you know, belongs to PG&E and the other is the gas line which, on the eastbound lane of San Bruno Ave units a 24 inch gas line. So this we're, you know basically building a wall at the the crestmore Canyon area and and using tiebacks to hold the walls now, so the tie backs will extend about 70 feet towards them towards the south of South Rd direction along perpendicular to Stanford Avenue.

N

Here's, a cross-section of that view, shows the you know. The the drill appears, there's going 50 feet below grade and the tie backs are installed about 20 degrees to um again towards the Linares or southerly direction. The blue little rectangular that you see on there. It's the electrical duct bank. The city is planning to stay about eight feet below that, and existing 24 inch gas line.

N

That's located on the west, the eastbound lanes we're about 15 feet below the the gas pipelines there so and these wall, the wall, is being constructed five feet behind the back of sidewalk. There here's another view that shows the you know the structural engineers, drawings and pretty complex. You know regards to what has to do to stabilize the the roadway and then the hillside, another design, details here, and it just shows the plan view with you- know the little upper left-hand corner that you see on there. That shows the separation six foot on centers.

N

All these drill, piers it's three feet in diameter- appears that are being drilled with metal eye beams that are being inserted into these. These holes were and then concrete, are being injected into that the whole to state no to solidify the you know the Anchorage there, so the cost estimate here's the the current cost estimate for the project, the storm during repair work that was recently completed by C to our engineers about one hundred and three thousand dollars the cost.

N

The current costs for the hillside drilling is five hundred eighty thousand dollars and the city also extended a contract to conscious associate, which is our geotech firm to assist with asti in the design review of the structure. Engineering drawings, as well as performing any inspections, work that'll, be that will be done as part of this, this hillside drawing and that's about seventy thousand dollars there and that current other work that we're planning to do currently right now is the to pave.

N

You know: there's some depressions on the roadway right now that will like most like you want to be mitigated. We want would like to mitigate that from Xin to plan view Avenue to the crest more Avenue, as well as some of the sidewalks would like to be replaced as well. So it's about $135,000 for that work that we've estimated additional measures.

N

If the city you know precedes wants to percy what that is to shock creeks and soil, it well, no anchors, that's about four hundred thousand dollars who cannot stabilize the other areas, the the the canyon, the schedule-wise, as I mentioned, the storm during repair has been completed and beams have been ordered on January, 8th and currently right now it's been it's under fabrication and it has to be painted before it's brought to the site. The contractor is planning to mobilize on January 22nd and the potholing utilities will commence of the you know. Thereafter.

N

Pg&Amp;E has been notified of this work and they will be present on site to observe any of the potholing work within their utilities area. So they're. You know, they've confirmed that to me already and a current estimated completion know whether pending we're thinking, you know maybe early March or you know, sometime in mid March you'll be it'll, be done.

N

That's all I have.

A

Thank you. Any questions from Council.

D

Michael I was a little concerned when you mentioned that gas line going down there, but as long as PG&E during their own potholing I know that their records tend to be a little iffy. Sometimes so, let's make sure they know where the shutoff valve is. This III think looks like it's progressing nicely, so um good work, one quick question. So are we still in a state of emergency at.

J

This the local disaster Proclamation, is in effect and will be in effect until all the work is completed. A similar the council may remember when a vehicle ran into the Senior Center that local emergency was open for quite some time, and so that does provide powers to the city to continue to expend funds from our emergency disaster reserve and to continue with the work. Okay.

A

Thank you other questions from Council.

H

Yeah, just understanding that funds may not have been there. Could this situate it had the situation been mitigated? Would it have been less costly.

N

It's a little bit difficult to tell you know and no one would have to design it and we would have to bid it. It could potentially be little bit less, but it's it's hard to estimate. You know dependent on a bid and climate as well yeah. Thank you.

A

Anything else counsel, if not Jimmy. Thank you for the report. Thank you to you, you and your team for acting quickly, getting the project and getting resolved. Thank you.

A

Okay, we're gonna, go ahead and move on to comments from Council members, I'm, gonna, start and then circle back we're gonna, adjourn and some memories of individuals, but anyway on the 28th and next council meeting bringing forward appointments after seeing I'm vetting one, I had to check for somebody on the council whether it was a conflict of interest who their legal counsel, as well as staff, is prepared to take on one that another community does so vetting those.

A

But the other thing too, at that time, is setting up some ad hoc committees for one-time purposes and what my my thought process is we'll go over on. The 28th is a to have not just one for the K through eight, specifically obviously on the topic. That's around town right info, but also to have one for the high school in regards to crestmore, also to have more of a collective, and this one is in the works. That's why I need the time.

A

Is you know we were up at the state of the city for at Skyline, College I was here in an event for cappuccino on Saturday and really it's all a community. It's all of us working together. It's all of us seen the youth K through 8 progress, hopefully to cap, which is a darn good school little bias here and then obviously may be going over Community College.

A

So what I'm trying to see if it's viable is to have those three agencies- junior college, high school K through eight meet once or twice a year, just to keep each other on track on target communication collaboration of what's going on our community and even if it's once or twice a year, I think it helps us in the end so that we all kind of know what each other are doing and kind of keep ourselves on track and well.

A

None of us like up here this surprises, and so hopefully that that enables us to have that line of communication, so I'll be bringing that forward. But I just wanted to update on that before I. Go to my colleagues and anybody have any council comments: Michael, Marty or Linda I'm, sorry, Martin, I'd,.

L

Like to thank Thank You mayor for those subcommittee, our ad hoc committees, I think I think they'll serve a good purpose.

L

What I have to say is is a little difficult for me. A kid who I coached.

L

Wow 12 plus years ago, passed away at the end of the year of this year, I found out recently Chad Beardsley was a excellent baseball player. His family is really gonna. Miss him.

L

Young people die too soon and there is a memorial fund. The Chad Beardsley Memorial Fund I was fortunate enough to coach Chad here in San Bruno for three years, and it's hard to believe that he's no longer here and I just wanted to acknowledge that and and and just let people know that he will be missed and there is a GoFundMe page for him. So thank you.

A

H

So I just wanted to follow up and ask that we look into that and the woman who got up earlier and asked for a proclamation for the 100th anniversary of the woman's right to vote vote. I'd be definitely interested in that, and hopefully we can look into that as a council and staff. I wanted to also ask staff about where we were with a communications plan.

H

I know that council, member Davis and council member O'connell had been initially I, think assigned to it or they've, been working on a committee where we are with that communication plan. I.

H

Wanted to acknowledge just for the record that the Planning Commission had their annual report tonight, and we also had planning commissioners Val Morgan, Aras Harmon, and we still have Commissioner Tom Hamilton here. Thank you for coming to the meeting I wanted to echo Chimaera Medina's comments about the ad hoc committee.

H

I really hoped and wish that the school district and the city would have actually engaged in an ad hoc committee prior to where we are now, and that brings me to just informing the public that tomorrow night, there will be a meeting at Allen at 7 o'clock p.m. where the agenda doesn't state it clearly and in my opinion, but it is anticipated that there will be a vote for the sale of an vol tomorrow night for the 21 acres. So I really encourage the public to attend that meeting. Thank you.

A

Okay, we're going to adjourn in a moment of silence, but also to announce the council did not conclude the closed session, so we're gonna go back to closed session in regards to employee performance evaluation pursuant to government code, section 54957 there there are two persons that passed away last month and I just was told of one a short time ago and was unaware it's Norma Griffon Norma Griffon is a person. Who's lived in san barnaba Oh, quite a while.

A

She was married to Fred Richard Griffin, better known as dick Griffin, the first elected mayor of the city of San Bruno, and she is now after they were married for 50 years and she has been laid to rest next to him at the Golden Gate Cemetery, which is appropriate. There was a tree dedicated to dick Griffin at the Buckeye Park, which they live near as well as were. She was quite instrumental in some of the grove of trees that were planted there many years ago.

A

So that was the that's the first thing to acknowledge the one. The second one is hairy red lick. Hairy red lick is a gentleman who was married for 61 years, lived in San Bruno for 58 of those years with him and his wife. He was a teacher coach for 22 years. He served in the US Army during the Korean War. He served as the elected member on the elementary school board for 16 years. He served on the Planning Commission for nine years. He served on the City Council for four years.

A

I went to the service to represent and offer our condolences to his family, and one thing that I found interesting was that there were his former students that he taught track to who showed up and now told of their stories. The one thing for Harry is even after he retired. It was noted that, and he came from Germany as a young child, is that he went and became a tour guide because he just wanted to be active and he wanted it to.

A

He was a go-getter up until the end, and so he left same, but no probably about a year ago or so. But I will tell you, as a city employee, that dealt with him when I was on the council for odds and ends. He was a respectful man treated everybody equally and made you feel special and he had an infectious smile so for a gentleman who's given to this community. I wanted to gern tonight in a moment of silent and in his honor for his service to this community.

A

Go ahead and now make adjourn this meeting to the next regular City Council meeting, which will be held on January the 28th to 20 at 7:00 o'clock. Right here at the stand, Burnham Senior Center everybody be safe and enjoy the rest of your week.