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From YouTube: San Bruno City Council Meeting November 24, 2020 6b. First Quarter Financial Update Report
Description
San Bruno City Council Meeting November 24, 2020
6b. First Quarter Financial Update Report
B
A
C
You
good
evening,
council,
javon,
grogan
city
manager,
and
I
sit
here
today,
both
as
a
city
manager
and
as
your
acting
finance
director
since
the
end
of
september
and
you're
correct.
We
do
have
a
contractor,
a
gentleman
by
the
name
of
jim
still,
who
has
been
supporting
the
department
performing
analysis
as
well
as
special
project
management,
since
the
departure
of
our
finance
director
happy
to
report
that
that
recruitment
process
has
ended
and
we
have
a
healthy
candidate
pool
and
moving
forth
brightly.
Moving
forward
with
that,
you
do
have.
C
The
staff
and
the
consultant
are
not
with
us,
but
hopefully
I
will
be
able
to
answer
all
your
questions
so
without
with
that.
Why
don't
we
launch
into
the
presentation
we
are
here
this
after
this
evening
to
talk
about
our
q1
update
for
the
as
a
reminder
for
the
council
on
the
public
quarter.
One
includes
july
august
and
september
september.
Both
revenues
and
expenditures.
C
Report
is
a
fairly
straightforward
and
not
as
detailed
as
the
one
that
you
had
before
you,
but
given
that
everything
is
unusual
about
2020,
we
went
in
greater
detail
both
in
this
presentation
and
in
the
staff
report,
and
the
goal
is
just
to
give
you
an
update
on
q1
and
then
adopt
a
resolution
amending
the
operating
and
capital
budgets
as
well
as
carryovers
or
purchased
encumbrances
and
budget
adjustments.
And
we
will
talk
about
each
of
those
our
agenda.
C
We
will
talk
about
the
general
fund,
our
enterprise
funds,
which
is
our
typically
our
utility
funds
and
internal
service
funds,
those
funds
that
are
established
to
serve
other
funds
within
the
city
and
support
our
internal,
largely
administrative
and
maintenance
operations.
With
specifically
for
the
city,
we
will
talk
about
carryover
and
additional
budget
amendments
and
then
have
a
discussion
and
request
action
from
the
council.
C
D
C
The
next
table
that
is
fairly
detailed,
shows
our
major
general
fund
revenue
sources
through
the
first
quarter
and
provides
a
comparison
of
this
year
to
last
year.
Top
line
summary
we
have
15
percent
of
general
fund
revenues
received
this
year
as
opposed
to
the
same
time
period.
Last
year
we
had
14.
C
So
overall
we
are
on
track.
We
are
for
our
major
revenue
sources
just
about
even
with
what
we
recovered
in
property
tax.
While
three
months
has
passed
as
a
reminder,
we
do
not
get
the
first
distribution
of
property
tax
payments
until
after
q1
and
so
for
most
of
us
in
the
county
that
have
not
already
paid,
I
believe
those
bills
are,
are
coming
due
very,
very
soon,
sales
tax.
C
C
We
are
a
little
bit
above
where
we
were
last
year
and
percentage-wise
and
budget-wise
on
business
attacks,
and
so
that
that
will
help
out
with
underages,
potentially
on
tlt,
as
well
as
a
little
bit
that
we're
over
on
the
sales
tax
percent
and
for
the
most
part,
we
are
on
track
to
make
our
revenue
budget
paying
close
attention
to
tlt.
As
mentioned
before
general
fund
expenditures.
C
C
The
same
general
trend
is
true
when
we
look
at
our
enterprise
funds,
and
so
that
is
both
our
water
fund,
wastewater,
cable,
television,
city
net
and
storm
water.
We
will
come
back
to
city
net
later
in
this
presentation,
because
we
are
projected
to
be
down
in
city
net
due
to
delinquent
and
increase
in
delinquent
delinquencies,
due
to
non-payment
as
a
relate,
as
we
believe,
related
to
covert
19
as
well
as
the
same
thing
is
true
for
water
and
wastewater.
C
C
We
did
see
a
spike
in
occupancy
in
our
hotel
rooms
in
the
second
quarter
of
this
fiscal
year,
largely
related
to
the
wildfires
and
people
from
within
san
mateo
and
santa
clara
and
santa
cruz
county
is
being
relocated
due
to
the
evacuations
for
a
while
due
to
wildfires
and
so
we'll
have
more
information.
Thank
you
to
see
how
we're
trending
as
well
as
we'll
know
more
about
public
19.
sales
tax.
We
are
projecting
to
come
in
at
budget.
This
is
our
regular
bradley
burns.
C
One
percent
of
the
statewide
sales
tax
with
regard
to
our
measure
g,
half
cent
district
sales
tax,
there's
currently
not
sufficient
data
in
the
first
three
months
of
the
year
to
make
any
solid
determination
on
where
we
are
with
that
revenue.
But
we
have
been
in
close
contact
with
hcl
our
sales
tax
consultant,
and
the
projections
still
show
us
coming
in
on
budget
property
tax,
as
was
shown
in
the
prior
slide,
is
a
sort
of
moderate
increase
from
where
we
projected
to
be
on
budget
again.
C
Good
news
is
that
building
plan
check
revenue
is
up
higher
than
estimated
largely
due
to
youtube
projects
moving
forward
council
and
the
public
will
remember.
There
was
a
phase
one
of
the
902
cherry
project
that
is
underway
with
excavation
and
ada
well,
the
second
region
of
which
was
approved
tonight
vehicle
in
luffy's.
The
city
council
may
remember
that
we
had
a
significant
revenue
loss.
Last
year
there,
the
county
has
sent
out
a
circular
to
all
jurisdictions,
alerting
of
a
potential
loss.
This
year,
potentially
500
530
000
from
our
budget.
C
There
is
also
a
somewhat
of
an
offsetting
drop
and
expenditures,
because,
if
we're
not
running
the
programs,
we're
not
incurring
the
cost,
as
mentioned
before,
city
net
and
utility
account
delinquencies
are
down
for
city
net.
In
the
first
three
months
we
are
down
approximately
475
000,
and
the
total
for
water
and
wastewater
is
roughly
the
same,
a
total
of
460
000
for
both
of
those
utilities.
We
are
continuing
to
monitor
this
as
well
as
for
city
net.
C
We
have
sent
a
notice
for
the
november
bills
where
we
will
no
longer
maintain
customers
at
the
account
that
they
subscribe
to.
If
they
are
not
paying
their
bill,
they
will
be
dropped
to
the
lowest
internet
and
and
basic
tv
service.
That
way,
we
are
not
incurring
additional
re-transmission
fees
for
the
content
that
they
are
not,
unfortunately,
able
to
pay,
for.
C
We
are
also
offering
an
extension
of
our
normal
six-month
payment
plans
up
to
12
months,
because
we
want
to
be
compassionate
and
recognize
the
impact
that
covet
19
has
had
on
members
of
our
community,
and
so
we
would.
We
sent
letters
to
both
utility
and
city
net
account
subscribers
and
we'll
be
engaging
in
payment
plan
discussion.
C
Everything
else
is
normal
and
as
expected
for
the
first
three
months
of
the
fiscal
year
as
well
as
we
are
carrying
over
just
under
14
million
dollars
of
expenditures.
This
occurs
every
year.
They
these
are
already
budgeted
expenditures
in
both
the
operating
and
the
capital
budget,
where
the
contract
was
signed
or
the
purchase
order
was
issued,
but
the
work
has
not
been
done
or
the
final
invoice
has
not
come
in
by
the
time
we
reach
june
30
in
the
prior
1920
fiscal
year.
C
So
every
year
at
this
time
we
calculate
all
of
our
appeals,
purchase,
orders
that
have
been
encumbered,
and
we
ask
councils
essentially
for
a
continuing
resolution
to
continue
the
appropriation
of
those
funds
through
an
action
that
we
call
carryover
next
at
q1,
we
are
recommending
a
number
of
budgetary
adjustments
for
the
council
to
consider
and
act
on
tonight.
I
will
build
movies
in
some
level
of
detail,
but
there
is
significant
detail
provided
on
pages
8
through
11
of
the
staff
report
in
paragraph
form.
C
So
at
a
high
level
we
are
recommending
staffing
argument,
augmentation
of
a
permanent
analyst
2
in
the
community
and
economic
development
department.
That
would
specifically
provide
assistance
with
our
building
and
planning
divisions.
That
permanent
position
will
support
project
management
for
a
number
of
ongoing
and
routine
efforts.
C
If
that
this
analytical
work
was
done
by
a
analyst
too,
that
includes
tracking
and
managing
developer
reimbursement,
accounts,
budget
preparation
and
tracking,
as
well
as
grant
management,
and
so
the
requested
appropriation
is
50
000
in
the
current
2021
fiscal
year.
The
fully
loaded
cost
of
that
position
on
an
annual
go
forward
basis
is
145,
000,
annually
salary
and
benefits.
C
C
75
000
requests
to
fund
the
safe
and
equitable
policing
review.
It
is
a
review
of
our
policing
policies
and
practices
initiated
by
the
city
after
the
nation
of
nationwide
concerns
surrounding
george
floyd's
death,
as
well
as
local
calls
for
us
to
examine
how
we
police
here
in
the
city
of
san
bruno.
It's
worth
mentioning
that
our
police
department
budget
is
19
million
and
75
000
represents
less
than
one
percent
of
that
budget.
C
Phase
two
is
a
independent
review
that
will
be
done
by
an
outside
party
that
has
robust
community
engagement,
as
described
in
the
report
and
again
75
000,
coming
from
the
equitable
sharing
fund.
That
is
asset
forfeiture.
So
it
is
not
coming
from
general
tax
revenue
that
is
coming
from
funds
that
were
acquired
due
to
seizures
downtown
parking
meter
program.
C
This
is
actually
a
credit
back
to
the
general
fund
in
the
amount
or
the
general
fund
capital
project
in
the
amount
of
150
000,
and
so
it's
a
credit
back
to
the
general
fund
and
charging
a
settlement
to
centrium
settlement
funds
that
we
were
able
to
utilize
for
this
project,
and
I
know
the
council
may
be
wondering
what
is
that
settlement.
Well,
it
dates
back
to
2009.
C
C
The
next
project
is
a
hundred
thousand
dollars
for
a
water
tank,
and
that
is
a
sweeney
ridge,
tank
replacement
for
design
cost
and
overhead
that
is
projected
to
come
out
of
the
water
fund.
That
has
sufficient
funds.
That
was
not
included
in
the
original
budget,
but
we
would
like
to
continue
to
proceed
forward
with
our
water
enhancements.
C
Next
is
twenty
thousand
dollars
for
increased
cost
of
replacing
a
water
division
truck,
and,
lastly,
is
twenty
thousand
dollars
that
is
projected
to
come
from
from
the
general
fund
for
two
items.
One
is
a
city
net
financial
review
to
review
revenues
and
the
other
is
a
what
I
call
a
mini
or
review
of
the
finance
department.
C
So
our
new
finance
director,
whenever
he
or
she
is
hired,
will
have
an
independent
review
conducted
and
we'll
walk
in
the
door
with
an
implementation
action
plan
for
that
department
in
best
practice
recommendation,
and
so
total
adjustments
on
each
fund
is
listed.
70
000
for
the
general
fund,
that's
50
for
the
position
25
for
that
finance
and
city
debt
services
review,
probably
worth
mentioning
that
the
20
000
will
be
like
all
of
our
city
net
expenditures
written
as
a
due
to
the
general
fund.
So
it
can
eventually
be
paid
back.
C
Equitable
sharing,
75
000,
the
in
and
out
of
the
150
000
for
the
downtown
parking
meter
program
measure,
a
gas
tax
of
23
000
and
the
request
funds
for
the
senior
center,
as
well
as
a
total
of
120
from
the
water
fund.
And
so
our
request
to
the
city
council
is
both
to
receive
the
report
that
I
have
given
and
then
adopt
a
resolution
amending
the
operating
and
capital
recommendations,
as
well
as
the
carryover
conferences
and
budget
amendments
that
have
been
put
before
you,
and
with
that
I
will
say
thank
you
and
take.
B
C
B
C
Sure
so,
staffing
in
our
community
and
economic
development
department
has
been
a
challenge
for
quite
some
time.
As
the
council
may
remember,
I
believe
his
two
years,
two
budget
cycles
a
bill.
We
came
to
the
city
council
with
a
request
for
two
additional
limited
term
positions,
and
then
we
did
not
request
those
again
this
last
fiscal
year,
because
we
had
a
8.2
million
dollar
shortfall
and
we're
looking
at
significant
employee
reductions.
C
C
But
do
we
need
additional
permanent
staff
in
the
long
run
run
potentially
absolutely
what
we
know
we're
recommending
right
now
is
a
analyst
too.
The
city
council
approved
budget
for
a
organizational
review
of
that
department
to
be
conducted
which
is
currently
underway,
and
so
that
may
that
study
may
come
back
with
additional
record
staffing
recommendations.
C
That
is
a
management
position
that
we
have
been
unable
to
fund
the
additional
resources
for
that
is
not
requested
right
now,
because
we
take
requesting
additional
permanent
bodies
very
strongly.
We
really
need
to
know
where
we
will
be
with
colgate
19
what
our
budget
will
look
like.
We
will
begin
in
february
of
2021
launching
our
full-scale
budget
analysis
for
the
upcoming
21
20
22
fiscal
year
that
will
begin
in
july.
So
this
is
the
position
that
we
we
know
we
would
like
to
immediately
begin
recruiting.
A
C
You
know,
potentially
I
don't
want
to
speculate
now.
I
know
a
lot
of
the
additional
revenue
was
to
do
was
do
to
come
from
our
hotel
operators
that
have
had
reduced
revenue
this
year
and
so
we'll
we'll
look
into
that
and
provide
the
city
council
with
an
answer.
You
know,
mr
mayor,
if
I
will,
I
did
take
a
quick
look
at
the
store
revenue
that
is
down
what
I'll
point
out
is
that
it's
not
down.
C
A
It's
not
down
by
much
okay,
then
real,
quick
in
in
fire
when
it
came
to
our
expenditures,
they're
up
four
percent.
But
what
I'm
wondering
too
is.
Is
it
balanced
out
because,
obviously
they
go
out
on
a
strike?
You
know
on
the
strike
teams
and
then
we
get
reimbursed
at
a
later
time
from
state.
So
is
that
matched
up
here?
So
if
it's
up
there
is
also
the
revenue
for
being
paid
back
for
the
their
time.
C
D
D
Measure,
sorry,
I'm
sorry
measure
g,
I'm
sorry
measure
g,
yeah
measure
g
and
then
I
don't
know
if
I
can
ask
them
all.
But
my
other
question
also
just
an
outstanding
is
the
three
million
dollar
emergency
funds
that
were
approved
for
by
the
council
for
covet.
We
were
told
we'd
get
an
update,
also
on
how
much
is
is
remaining
in
that.
D
Thank
you.
You
know.
I
just
wanted
to
say
that
I
do
support
the
analyst
position.
I
know
that's
been
needed,
I
think,
for
the
public,
who
may
not
have
been
a
president
at
the
meeting
that
the
council
had
with
directors
earlier
this
year.
It
was
clear
from
a
number
of
directors
that
an
analyst
was
needed.
D
The
other
position,
in
addition
to
what
mr
medina
stated,
that
I
just
want
to
make
sure
if
we
can't
afford
it,
we
don't
need
we,
we
might
be
able
to
get
one
as
another
park
maintenance
with
covid.
It
just
seems,
like
our
parks
are
filled
up
and
I
just
want
to
make
sure
that
they're
also
safe
we've
got
a
lot
of
trees,
so
if
we
do
need
additional
maintenance
of
our
parks,
if
that's
something
that's
being
looked
at,
thank
you.
E
I
just
wanted
to
thank
the
city
manager
for
doing
double
duty.
I
did
a
pretty
good
job
on
putting
this
together.
It
was
a
pretty
comprehensive
presentation
and
also
wanted
to
thank
him
and
his
staff
for
keeping
us
on
track.
The
numbers
are
looking
pretty
good,
considering
the
brutal
beating
that
we
took
getting
to
this
point
through
last
year,
so
things
are
starting
to
look
at
least
stable
at
this
point.
So
I
think
that's
that's
good
news
all
around.
E
I
definitely
have
concerns
about
adding
a
position
at
this
point,
because
things
are
still
a
little
dicey,
but
I
also
agree
that
this
is
a
position.
That's
pretty
critical
to
our
operations,
and
you
know
I
I'm
nervous
about
going
forward
with
you
know
the
assumptions
you
know.
We
made
some
bad
assumptions
last
time
that
got
us
into
a
lot
of
trouble
in
terms
of
what
kind
of
revenue
was
going
to
come
in.
E
I'm
really
hoping
that
adding
this
position
will
in
some
way
help
us
to
make
sure
that
some
of
those
some
of
those
revenues
that
we're
expecting
from
that
department
actually
materialize
and
not
leave
us
high
and
dry
again.
That
was
a
pretty
significant
hit.
We
took
because
we
weren't
able
to
keep
up
in
some
of
those
revenues
that
we
expected
didn't
come
in.
E
So
for
that
reason,
I'm
I'm
willing
to
you
know,
go
out
on
a
limb
here
and
and
potentially
push
us
into
what
what
looks
like
could
be
a
structural
deficit.
If
any
of
those
things
don't
happen,
the
way
we're
expecting
so
I'll
take
a
leap
of
faith
and
and
get
on
board
with
these
requests,
I
think
the
other
ones
are
are
all
pretty
modest
and
definitely
necessary
adjustments
to
the
budget.
So
I'm
in
favor
of
moving
forward
with
those
as
well.
B
B
It's
you
know,
there's
always
the
fear
of
going
forward
and
I
think
we
never
want
to
and
over
anticipate
that
those
revenues
will
be
in,
but
I
have
to
agree
this
tax
recommendation
and
thank
you,
city
manager,
vaughn
grogan.
Thank
you
for
your
double
double
dipping.
It's
it's!
It's
a
lot
to
put
on
the
city
manager
as
well.
So
I
really
do
appreciate
it.
D
A
D
A
Adopting
a
resolution
amending
2021
operating
capital
improvement
budget
by
approving
the
carryovers
of
the
1920
purchase
order,
incumbents
and
a
budget
amendments
which
do
require
an
action,
and
this
will
come
up
to
us
each
quarter
that
we
get
this
report
and
see
if
we're
prepared
to
take
staff's
recommendation
on
the
amendments
and
and
moving
funds.
Potentially.
D
C
Way,
the
only
changes
to
the
adopted
budget
that
you
would
be
approving
are
those
expressly
spelled
out
in
the
resolution
we
did
say.
I
did
say
that
we
would
bring
you
an
update
on
on
where
we
are
with
the
emergency
funds,
and
that
is
not
in
here,
and
that
is
an
oversight.
So
we
will
be
sure
to
get
that
information
out
to
council
in
an
office
in
the
middle
asap,
but
know
that
the
elc
continues
to
be
activated.
A
Okay
and
and
again
I
know
you
stated
there
was
not
enough
significant
data
on
the
measure
of
g,
and
I
know
it's
still.
Are
we
going
to
go
purple?
Are
we
not,
and
so
I
know
we
probably
have
to
give
a
little
more
time
to
see
that
we
need
to
with
it
coming
through
anything
else,
city
manager
near
him
before
I
asked
for
council
action.