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From YouTube: MAY 10, 2022 | City Council Afternoon Session
Description
City of San José, California
City Council afternoon session of May 10, 2022
Pre-meeting citizen input on Agenda via eComment at https://sanjose.granicusideas.com/meetings.
This public meeting will be held at San José City Hall and also accessible via Zoom Webinar. For information on public participation via Zoom, please refer to the linked meeting agenda below.
Agenda https://sanjose.granicus.com/AgendaViewer.php?view_id=51&event_id=4656
A
A
A
A
A
A
B
B
B
B
E
B
E
D
Thank
you
mayor,
I'm
very
excited
about
introducing
jared
this
afternoon.
I
thought
long
and
hard
about
our
invocation
for
today.
I
think
today's
a
very
special
occasion-
it's
dia
de
las
madres
in
mexico,
guatemala
and
el
salvador,
and,
of
course
we
just
had
mother's
day
this
sunday
and
so
what
better
way
than
to
unite
our
world
than
than
by
music.
I
love
music
love
to
dance.
Some
people
think
that
I
love
to
sing
but
I'll
spare
you
that
and
I'd
love
to
be
serenaded
even
at
five
o'clock
in
the
morning.
D
So
I
thought
what
better
way
to
set
the
mood
this
afternoon
than
by
bringing
some
incredible
east
side,
music
talent.
So
let
me
tell
you
a
little
bit
about
today's
indicator.
Jericho,
san
jose's
native
jericho,
is
an
up-and-coming
jazz
saxophonist
and
recent
graduate
from
san
diego
state
university,
little
known
secret
that
he
probably
doesn't
want
others
to
know,
but
jared
actually
went
to
san
diego
state
on
a
full-ride
scholarship
due
to
his
musical
talent.
D
That's
mommy
telling
me
that
little
secret
and
you
probably
know
her
blanca.
She
was
here
just
a
couple
of
weeks
ago.
He
is
well
known
for
his
musical
work
for
the
golden
state
warriors
and
theme
parks
such
as
disneyland
and
california's
great
america
and
is
developing
a
strong
presence
in
san
jose's
musical
scene.
Jared
is
a
powerhouse
as
a
saxophonist.
D
We
we
just
continue
to
be
blessed
by
the
carvajal
family
and
I'm
very
proud
to
know
them,
both
professionally
and
personally.
During
the
pandemic.
Jarrett
founded
at
the
408
collective
music,
a
funky
powerhouse
that
performs
all
over
the
bay
area-
and
I
was
honored
to
have
them
play
at
our
leadership
event,
hosted
this
past
friday
at
our
beautiful
emma
push
park,
their
incredible
group
with
so
much
charisma
and
funky
soul.
D
A
Hello,
everybody,
my
name
is
jared
carvalhal,
and
I
would
really
like
to
thank
council
member
carrasco
and
the
mayor
of
san
jose
sam
ricardo
for
having
me
here
today
guys
and
then
today,
I'll
really
like
to
make
a
special
dedication
for
her
for
mother's
day,
a
really
special
song
to
me
and
my
mother.
This
is
best
part
by
daniel
caesar.
Thank
you
guys.
A
A
A
A
A
A
E
Thank
you
for
adding
tetra
class
to
our
convening
today,
all
right
speaking
of
class
we're
going
to
go
on
to
our
summer
own
ceremonial
items
and
it
is
infected
with
madras
and
councilmember.
Carrasco
will
be
recognizing
proclaiming
mother's
day.
I
believe
with
some
others
here
in
our
community.
Is
that
right.
E
F
F
D
D
There
are
first
providers,
there
are
caretakers,
there
are
role
models,
they
care
unconditionally,
they
give
without
questioning
and
they
persist
fiercely
in
the
name
of
love,
and
I
know
that
all
of
you
have
at
least
experienced
a
mama
bear
once
in
your
lifetime
and
in
a
world
traumatized
by
violence
and
fear,
war
and
aggression.
Our
mothers
model.
D
D
D
I
see
you
caring
and
fighting
for
your
children,
making
sure
that
they
are
for
the
same
opportunities
as
all
of
all
of
our
other
kiddos
in
the
city
of
san
jose,
your
constant
dedication
and
your
kindness
warms
my
heart
and
fuels
the
work
that
I
do,
your
own
mother,
who
influenced
taught
and
inculcated
in
you,
the
values
that
you
brought
in
this
very
moment
in
time.
And
lastly,
I
want
to
extend
a
thank
you
to
my
own
children,
who
have
blessed
me
into
motherhood.
For
that
I
am
especially
grateful
today.
D
D
Today
we
recognize
all
these
amazing
26
women,
who've
collectively
worked
over
20
years
in
various
campaigns
and
projects
in
the
mayfair
neighborhood
area
and
broadly
across
all
of
the
east
side
of
san
jose.
The
promoter
model
translating
to
promoter
or
for
the
younger
crowd.
Influencer
model
they're
influencers
began
in
1973
in
ciudad
juarez
mexico
developed
to
help
provide
medical
care
and
education
to
marginalized
communities
in
juarez
the
motto
leveraged:
those
community
members
who
others
trusted
to
share
resources
and
spread
informational
campaigns
from
there.
D
The
promotora
models
spread
across
mexico
to
other
latin
american
countries
and
eventually
to
the
united
states
historically
promotes,
are
described
as
community
and
health
workers,
though
at
somos
mayfair.
They
revere
promotoras
as
expert
organizers,
educators
and
advocates
for
and
with
the
community
they've
developed
and
executed,
effective
community
engagement,
participatory
policy
creation
and
built
up
local
leaders
so
that
they
can
act
in
the
past
promoters
have
led
projects
to
increase
literacy
rates
in
early
education,
health,
education
and
cultura
works
and
cultural
work
through
theater
and
neighborhood
improvement
projects.
D
More
recently,
however,
they
have
advocated
for
affordable
housing
developments
and
fair
education.
They
have
worked
food
and
resource
drives.
They
have
helped
lead
voter
education
and
gotv
campaigns.
Let's
get
out
the
votes,
campaigns
they've
contributed
to
the
census,
counts,
they've,
aided
in
closing
the
reed
hill
view,
airport
that
has
polluted
the
lungs
and
the
very
dna
of
our
children
and
throughout
the
pandemic
they
were
front
and
center
going
door
to
door.
Educating
about
the
covet
19
vaccine.
D
Some
of
the
promotoras
are
also
successful,
co-op
business
owners
and
some
work
at
somos
mayfair,
the
sisa,
puede
collective
and
the
other
community-based
organizations.
During
the
pandemic,
the
promotoras
risked
their
lives,
dedicating
thousands
of
hours
to
ensure
the
most
underrepresented
and
hardest-hit
communities
of
east
san
jose
were
seen
were
seen
for
and
given
a
fighting
chance.
D
C
C
F
F
F
E
E
G
G
The
santee
neighborhood
is
one
of
the
highest
need
neighborhoods,
not
just
in
my
district,
but
in
the
entire
city,
and
residents
have
long
faced
challenges
of
gang
violence,
housing
issues
and
many
other
serious
issues
that
impact
their
day-to-day
lives,
and
that
was
before.
Kovid
santee
rests
in
the
heart
of
the
95122
zip
code
that
has
been
the
hardest
hit
by
kovid
in
the
entire
county.
G
This
is
a
very
proud
and
extremely
hard-working
community
of
families
that
have
been
giving
it
their
all
to
survive,
and
so,
for
the
past
several
years,
the
city
has
been
working
really
hard.
I've
been
working
closely
with
our
pr
s,
department,
police
department,
city,
manager's
office,
the
city,
attorney's
office
and
other
staff
to
keep
a
close
eye
on
santee,
so
that
we
could
do
everything
we
could
to
ensure
the
safety
and
well-being
of
our
residents.
G
Good
timing
there,
prior
to
joining
the
city
vance,
worked
in
private
practice
near
oakland's,
chinatown,
providing
legal
assistance
and
advice
to
individuals
and
businesses
on
employment,
tenant
rights
and
other
legal
issues.
So
so,
with
that
timing,
one
of
vance
is
first
assignments.
After
joining
the
city
was
to
lead
these
efforts
relating
to
public
safety
and
housing
issues
in
santee,
and
his
support
has
been
crucial
to
improving
the
conditions
of
the
community.
G
So
captain
brian
shabb
is
a
son
of
east
san
jose.
He
was
born
at
the
old
san
jose
hospital
and
grew
up
in
the
checkers
neighborhood,
which
was
actually
one
of
the
original
project
crackdown
sites.
He
attended
nearby
san
antonio
elementary,
where
his
third
grade
teacher
mrs
hudson
inspired
him
to
dream
about
becoming
a
police
officer.
G
After
serving
in
the
army,
he
joined
the
san
jose
police
department
23
years
ago
last
month,
where
he
has
served
in
the
metro
unit,
the
merge
unit
as
team
leader
and
sergeant
investigations
and
homs
the
homicide
unit
before
becoming
captain
of
the
western
division
in
may
2021,
and
so
captain
shab
brings
his
invaluable
personal
experience
growing
up
in
an
east
side
neighborhood
that
has
its
challenges
and,
throughout
his
career,
he's
been
able
to
connect
with
the
community.
He
loves
whether
it
be
a
fellow
city
staff
member
which
I
have.
G
I
have
seen
like
it's
a
very
small
world,
sometimes
we're
a
big
city,
but
a
very
small
world,
a
local
small
business
owner
or
a
neighbor
one,
particularly
meaningful
opportunity
came
when
he
was
invited
to
read.
Oh
the
places
you'll
go
to
the
students
of
his
alma
mater
san
antonio
elementary
and
share
with
him
with
them
the
experience
of
being
inspired
to
become
a
police
officer
by
mrs
hudson,
where
he
learned
is.
G
So
I'd
like
to
thank
vance
and
brian
for
their
dedicated
commitment
to
improving
the
lives
of
so
many
families
in
the
santee
neighborhood,
and
I'd
also
like
to
recognize
and
thank
some
other
city
staff
that
have
been
involved
in
this
effort
and
I'd
especially
like
to
thank
angel
rios
social
montes
and
the
project
hope
team.
Thank
you.
I
A
Senti
community
really
inspiring
and
I'm
sure
it
helped
ensure
the
success
of
this
project.
I
also
want
to
thank
captain
shab
and
the
san
jose
police
department
for
their
assistance.
Special
thanks
to
sochi,
montez
from
prns
for
their
assistance
for
her
assistance,
as
well
as
members
of
the
project.
Hope,
team
code
and
housing
department
for
their
assistance
also
want
to
thank
my
supervisor,
nora
ardell
marin,
for
the
opportunity
to
work
on
this
assignment.
On
my
first
day
and.
A
And
you
know,
I
would
like
to
thank
my
family
and
friends
for
their
support,
as
well
as
the
my
my
wonderful
colleagues
at
the
city
attorney's
office,
special
thanks
to
my
team,
kendra
tammy
sandy
and
tracy
for
the
and
as
well
as
brandi,
for
their
help.
I
couldn't
have
done
it
without
all
of
you.
Thank
you.
J
J
On
behalf
of
you
know,
my
leadership,
who
have
given
me
the
the
vision
and
the
mentorship
to
kind
of
accomplish
a
lot
of
these
things,
but
probably,
most
importantly,
thank
you
to
councilmember
sparza,
because
as
hard
as
we
work
you're
the
champion
of
that
neighborhood
and
everybody
knows,
and
everybody
sees
it
and
what
we're
able
to
accomplish
is
only
because
of
your
leadership
and
your
mentorship.
So
thank
you
very
much
for
for
what
you
do
for
that
community.
J
You
know
I've
been
doing
this
job
for
23
years
and
it
and
it's
not
lost
to
me
how
fortunate
I
am,
but
I
get
to
do
something
that
I
love.
I
still
believe
very
much
in
what
we
do.
I
believe
in
the
people
we
do
it
for
and
I
believe
in
the
people
we
do
it
with.
We
have
one
of
the
best
departments
in
the
nation
and
I
couldn't
be
more
proud
of
them
in
the
work
that
they
do
and
the
other
city
folks
will
advance,
and
so
thank
you
very
much.
K
All
right,
thank
you
very
much
mayor
good
afternoon
and
thank
you
for
joining
us
as
the
city
of
san
jose
recognizes,
may
as
mental
health
awareness
month
and
it's
a
pleasure
of
mine
to
be
able
to
stand
in
today
for
council
member
arenas,
while
one
in
five
people
will
experience
a
mental
illness
during
their
lifetime.
Everyone
faces
challenges
in
life
that
can
impact
their
mental
health.
A
shared
challenge
for
us
has
been
the
impact
the
global
pandemic
has
had
on
our
everyday
lives
since
the
onset
of
the
pandemic.
K
Most
of
us
are
talking
about
mental
health
and
recognizing
it
as
essential
to
our
overall
health
and
well-being.
Yet
it
remains
important
to
continue
fighting
the
stigma,
raising
awareness
and
providing
support
so
that
any
person
experiencing
a
mental
health
crisis
has
a
number
to
call
and
a
system
to
turn
to
that
connects
them
to
treatment
and
the
support
that
they
need.
K
Today,
I'm
honored
to
recognize,
on
behalf
of
council
member
adenas
and
with
the
east
side
union
high
school
district
to
proclaim
may
as
mental
health
awareness
month,
depression,
self-harm
and
suicide
are
rising
among
american
teenagers.
This
is
a
trend
that
predates
the
pandemic,
but
was
intensified
by
it.
K
Spiraling
excuse
me
spanning
racial
and
ethnic
groups,
urban
and
rural
areas
and
the
socio-economic
divide,
one
in
six
u.s
u.s
youth
experience,
a
mental
health
condition
each
year,
and
only
half
of
them
will
receive
treatment
for
most
the
average
delay
between
the
onset
of
mental
ill
mental
illness,
symptoms
and
treatment
is
11
years.
This
is
just
way
too
long
to
wait.
K
East
sun
union
high
school
district
recognizes
that
mental
health
not
only
impacts
the
physical
health
but
the
untreated
mental
health
problems
that
can
interfere
with
learning,
socialization,
self-esteem,
self-esteem
and
other
important
aspects
of
youth
development
at
east
high
school
district
schools,
including
overfelt
evergreen
and
silver
creek
in
district
8,
mental
health
and
wellness
social
workers
provide
direct
service
to
students
and
collaborate
with
staff,
members
and
families
regarding
students,
mental
health
and
wellness
needs.
Services
include
calming
and
de-escalation
space
crisis,
intervention,
peer-to-peer
support
groups,
home
visits
and
other
coordinated
services
provided
by
community-based
agencies.
K
Eastside
union
high
school
district
firmly
believes
that
building
strong
bonds
and
connecting
to
youth
can
protect
their
mental
health
council.
Member
arenas
would
like
you
to
know
that
she
is
incredibly
grateful
to
all
the
adults
that
are
part
of
their
system,
from
teachers
to
social
workers,
to
custodians
and
groundskeepers
all
are
extremely
dedicated
to
creating
a
safe
space
for
our
youth,
so
that
they
can
feel
comfortable
seeking
help
and
access
the
mental
health
support
that
they
need
to
excel.
And
with
this
to
access
mental
health
services
in
santa
clara
county,
you
can
call.
J
Thank
you
good
afternoon,
everyone
on
behalf
of
superintendent,
glenn
van
der
zee
and
the
board
of
trustees
for
eastside
union
high
school
district.
I
thank
you
for
bringing
this
proclamation
forth
to
recognize
the
importance
of
mental
health
and
wellness
and,
in
particular,
to
recognize
the
role
that
education
plays
in
protecting
and
ensuring
students,
mental
health
and
wellness
needs
are
addressed
in
eastside.
We
recognize
that
we
must
educate
the
whole
child
and
to
do
so,
we
must
respond
to
not
only
the
academic
needs
of
our
students,
but
also
the
behavioral
and
social
emotional
needs.
J
J
It
is
a
process,
a
journey
that
requires
attention
nurturing
and
resources,
and
our
district
eastside
union
high
school
district
is
committed
to
ensuring
mental
health
and
wellness
are
a
priority
again
on
behalf
of
superintendent,
glenn
vanderzee
and
the
board
of
trustees
for
eastside
union
high
school
district.
I
thank
you
for
bringing
this
proclamation
forth.
E
E
E
E
G
Thank
you
mayor.
I
pulled
this
item.
I
know
some
of
my
colleagues
are
familiar
with
this,
but
nearly
a
decade
ago
the
community
came
together
to
transform
a
small
dirt
lot,
just
over
a
tenth
of
an
acre
at
the
corner
of
havana
and
midfield
in
the
tropicana
lanai
neighborhood
into
a
community
gathering
space
that
the
cool
community
could
be
proud
of.
G
So
with
that
said,
I'm
proud
to
make
the
motion
to
approve
staff's
recommendation
to
authorize
the
city
manager
to
submit
a
grant
application.
An
executive,
execute
a
grant
agreement
with
the
santa
clara
valley,
open
space
authority
and
execute
a
cooperative
agreement
with
caltrans
to
fully
fund
this
pocket
park
soon
to
be
known
as
mariposa
park.
E
Motion
by
councilmember
spars,
the
second
by
councilmember
davis,
guest
member.
As
far
as
the
first
congratulations,
I
know
this
has
been
a
long
road
and
the
community
is
really
should
be
commended
for
for
stepping
up
as
they
have
to
to
really
push
to
make
this
happen,
would
you
be
willing
to
include
all
the
consent
items
in
your
motion?
Yes,
I
would
okay,
that's
okay
with
the
secondary
okay,
wonderful!
Let's
take
public
comment.
First
on
2.10,
before
we
move
on.
L
I
just
wanted
to
this
is
jill
borders.
I
just
wanted
to
say
congratulations
on
this.
I
have
been
working
very
hard
trying
to
contact
various
agencies,
some
of
which
it
sounds
like
you
have
gotten
there,
and
I
am
just
totally
impressed-
and
I
do
hope
some
student
will
take
you
up
on
that
and
I
would
read
any
study
that
comes
out
of
it
to
understand
how
these
things
get
done.
So
I'm
very
excited
for
you
and
thank
you
for
all
your
hard
work.
That's
it
thanks.
A
A
J
J
A
N
Good
afternoon
council,
this
is
alex
shore
executive,
director
of
catalyze,
sv
speaking
on
the
land
use
item
before
you
today
at
dupont,
street
and
mcavoy
street,
a
project
that
catalyzes
fee
members
have
worked
on
for
a
very
long
time.
You
heard
one
of
them,
catherine
give
some
comments
about
it
a
few
moments
ago.
N
We
hope
are
coming
to
the
san
jose
city
council
soon
and
in
line
with
our
environmental
sustainability
goals,
especially
considering
how
close
the
site
is
to
deradon
station.
We
do
have
some
things
about
the
project.
We
would
like
to
see
improve
that
catherine
talked
about.
I
think
another
one
of
them
is
they're,
building
a
building
for
many
affordable
housing
residents
right
next
to
a
building
with
market
rate.
N
Tenants
and
the
city's
policy
appears
to
allow
them
to
have
those
amenities
be
segregated
from
one
building
to
the
next,
and
our
members
felt
strongly
when
they
scored
the
project
that
folks
who
live
in
affordable
housing
should
have
access
to
the
same
quality
amenities
as
their
next
door.
Neighbors
that
that's
how
we
create
truly
integrated
and
inclusive
communities.
So
welcome
any
discussion
from
the
council
on
this
topic
generally
or
on
this
project
excited
to
see
this
project
go
forward
and
the
development
team.
We
want
to
thank
them
for
engaging
our
members
in
conversation.
E
Thank
you
all
right.
I
also
requested
to
pull
an
item
which
was
2.13.
I
I
realized,
there's
a
motion.
I
I
sort
of
thought
of
this
in
advance
to
vote
on
the
entire
item.
I'd
like
to
vote
no
on
this
item.
So
perhaps
what
we'll
do
is
why
don't
we
go
ahead
and
vote
on
the
consent,
calendar
and
then
I'll
just
pull
this
separately.
Can
I
do
that?
Tony?
Yes,
okay,.
E
All
right,
thank
you
item
2.13
are
changes
to
chapter
12
of
munich
code,
extending
campaign
contribution,
fundraising
periods
for
debt
retirement.
I,
for
the
reasons
I've
stated
in
past
on
the
record.
I
don't
support
this
proposal
and
I
know
that
there's
no
such
thing
as
a
perfect
campaign,
finance
law-
they
all
have
holes,
but
I'm
concerned
that
this
one
particularly
exacerbates
the
unseemly
pattern
we've
seen.
G
G
You
know
if
they
have
come
from
families
with
money
or
have
trust
funds
and
all
those
things
that
we're
so
far
removed
from
the
people
that
we
represent,
and
fortunately,
fortunately
for
us,
I'm
I'm
proud
to
live
in
a
city
where
that
is
not
true,
and
there
are
other
cities,
particularly
a
city,
to
the
north
right,
where
you
have
to
have
a
lot
of
money.
There's
a
lot
of
money
at
play
in
politics.
G
There
certainly
is
this
year,
but
we
are
still
a
city
where
you
know
people
from
very
humble
beginnings,
can
step
up
and
and
run
and
win,
and-
and
I
have
felt
that
in
the
past
our
campaign
rules.
I
think
that
we,
while
we
strive
to
to
toe
that
line,
as
you
mentioned
major,
as
you
mentioned
mayor-
that
there's
no
perfect
law,
we've
striven
for
that
balance.
G
G
I
do
think
it
just
offers
a
little
bit
more
opportunity
for
folks
to
be
able
to
fundraise-
and
I
recall
some
of
our
colleagues
that
did
win
that
had
legal
issues
and
other
things
that
have
have
really
raised
a
lot
of
concerns
for
them.
Even
I,
even
even
for
the
winners.
So
with
that
I'll
move
to
approve
2.13.
M
O
Mayor
I'll,
be
quick.
I've
also
raised
concerns
same
concerns
that
you
raised
mayor
about
the
perception
of
influence,
undue
influence
and
the
incentives
that
might
be
created.
I
do
think
to
councilmember.
As
far
as
this
point,
we
sometimes
overly
restrict
and
regulate
our
processes,
which
then
ends
up
benefiting
incumbents,
and
personally,
I,
as
I
mentioned
in
previous
conversations,
would
be
very
supportive
of
extending
the
timeline
on
the
other
end,
to
allow
candidates
to
start
earlier.
O
O
M
Cohen
yeah,
thank
you
and
I
know
we
had
an
extensive
discussion
on
this
before
and
I
appreciate
councilmember
sparrowson
made
some
very
well
said
very
well.
Some
of
the
points
that
I
wanted
to
make
I
mean,
I
think
we
we
want
to
make
sure
we
have
a
level
playing
field
for
people
to
be
able
to
be
candidates.
M
Obviously
public
campaign
financing,
I
believe,
would
be
the
best
way
to
do
that.
But
until
we
get
to
that
point,
we
shouldn't
be
discouraging
candidates
who
don't
have
wealth
from
being
able
to
make
last
minute
fundraising
efforts,
and
you
know
we
talked
a
little
bit
about
what
the
right
length
after
the
election
is:
I'm
not
sure
what
that
is,
but
give
a
couple
of
examples
of
where
I
think
that
this
can
make
a
difference.
M
Candidates
can
talk
to
people
right
before
the
election,
and
I
and
I
have
examples
in
my
race,
I'm
sure
others
have
too,
where
somebody
says
I'm
trying
to
I'm.
You
know
I'm
raising
I'm
trying
to
get
money,
but
we've
got
this
deadline
the
day
before
the
election
and
people
have
will
promise
something
and
we
can't
collect
it.
M
But
while
the
candidates
should
be
out
door,
knocking
and
doing
day-to-day
things
having
to
chase
money
in
the
last
few
days
before
the
election
to
me
is
not
the
right
use
of
their
time,
especially
those
who
are
trying
to
do
a
grassroots
campaign.
There
are
cases
where,
because
of
last
minute,
changes
in
the
campaign
or
last
bit
of
things
that
come
out
about
them
or
that
they
need
to
respond
to
that
candidates
have
to
make
a
decision.
Can
I
make?
M
M
There
really
aren't
any
major
cities
out
there
who
have
rules
as
strict
as
ours
as
far
as
being
able
to
retire
debt.
People
were
shocked
when
I
told
them.
No,
you
can't
retire
help.
Anybody
retire
debt
in
our
city
because
they
do
it
for
candidates
not
just
for
other
cities,
but
for
state
legislature
for
for
county
offices
every
other
office
in
this
county
you
can
help
people
retire
debt.
I
think
we
should
align
ourselves
more
with
what
the
fppc
and
fec
do,
which
is
allowing
people
to
retire
debt.
M
We
did
have
a
conversation
at
the
last
meeting
about
the
time
period
before
and
I
think
we
agreed
actually
that
it
would
be
reasonable
to
extend
that.
I
don't
know
this
didn't
make
it
into
this
particular
proposal,
but
I'm
you
know
if
we
want
to
make
that
amendment
today
about
extending
the
front
end
as
well,
because
it
would
help
people
raise
money
sooner
and
not
have
to
spend
as
much
time
in
the
last
month
of
the
election
raising
money
and
for
that
as
well.
M
But
I
think
we
ought
to
give
this
a
try,
because
I
think
it
will
help
candidates
not
have
to
be
focused
on
fundraising
in
those
last
few
weeks
of
the
campaign,
and
I
do
believe
that
there
are
candidates
who
would
end
up
who
would
end
up
being
able
to
retire
some
debt
if
they.
If
we
had
this
option-
and
I
think
that
they
should,
we
should
have
this
option
available
to
candidates
in
our
city,
just
like
in
other
jurisdictions.
I
E
What
I
mean
by
that,
if,
if
two
candidates
that
say
in
a
runoff
in
november,
understand
that
well,
if
I
run
up
some
campaign
debt,
I
can
always
raise
money
after
election.
When
I
win-
and
let's
say
they
both
expect
to
win,
not
un
unusual
one
of
them's
gonna
lose,
and
I
think
his
customer
may
have
suggested
the
one
who
loses
isn't
gonna
be
able
to
raise
much
money
because
donors
want
to
be
on
the
winning
side.
E
So
now
you've
got
a
candidate,
that's
got
thirty
thousand
dollars
in
campaign
debt
and
who
do
they
owe
that
to
usually
to
local
vendors
and
those
are.
This
may
be
small
businesses
across
the
country
that
may
be
in
our
own
community,
I'm
guessing
they
tend
to
be
more
local,
so
that
was
my
concern.
Is
I
think,
you're
just
gonna
have
a
lot
of
small
businesses
holding
the
bag.
I
I
I
do
agree
with
you
and
council
member
man
that,
if
someone
doesn't
win,
it
makes
it
harder
for
them
to
raise
funds
after
to
reduce
their
debt,
but
I
think
it's
a
tool
that
does
help
those
who
might
have
trouble
fundraising
towards
the
end
of
the
campaign
to
help
them
put
that
last
mailer
out
or
do
whatever
they
need
to
to
try
and
put
their
best
foot
forward
in
in
an
election.
So
I'm
I'm
going
to
support
it.
Thank
you.
K
Yeah,
thank
you
and
thanks
for.
I
think
that
that
explanation,
I
was
confused
by
that
comment
as
well.
I
I
would,
I
would
say
first
off.
I
think
it's
important
to
remember
that
we
are
talking
about
just
campaign
related
debt,
so
I
don't
think
the
idea
of
somebody
being
able
to
come
in
and
and
buy
some
further
support
or
express
further
support
for
the
winner
of
a
campaign
is
truly
going
to
be
seen
as
as
I
think
the
concern
is
I.
K
I
absolutely
think
that,
for
those
that
are,
you
know
that
have
more
challenges,
whether
it's
raising
money
or
contributing
to
their
own
campaign.
Coming
up
to
the
last
minutes,
council
member
cohen,
expressed.
You
know
that
tends
to
be
where
they're,
where
they're
focusing
is,
is
still
trying
to
raise
money,
and
I
think
that
if
we
could
shift
that
and
allow
for
a
little
bit
of
that,
wiggle
room
win
or
lose
it
gives
that
that
person
an
opportunity
to
collect
slightly
after
the
actual
election.
K
So
I
don't,
I
don't
necessarily
foresee
the
same
level
of
potential
corruption
or
even
inadvertent
corruption
to
be
had.
I
also
don't
necessarily
agree
that
it
will
be
small
businesses.
At
least
I
don't
have
an
extensive
experience
in
campaigns,
but
from
what
I
do
have
and
from
other
campaigns
that
I
have
helped
on
and
my
wife
working
for,
formerly
a
political
consultant.
K
The
majority
of
debt
is
owed
actually
to
that
consultant
or
sort
of
the
larger
dollar
versus
potentially
say
the
restaurant
or
smaller
business
or
somebody
you're
using
for
you
know
print
where
most
of
the
time
they're
collecting
on
on
on
those
amounts
as
you're
going
along.
So
I
don't
necessarily
believe
that
that
would
be
the
case
either
that
we'd
somehow
put
a
burden
on
on
small
businesses.
K
I
think
likely
it'd
be
a
it'd,
be
a
burden
on
who
it
is
that's,
helping
running
your
campaign
and
helping
you
make
those
financial
decisions,
and-
and
I
see
that
today
and
and
this
I
think,
would
give
a
little
bit
of
a
wiggle
room
and
some
space,
and
I
do
appreciate
the
date
and
I
would
agree
with
councilmember
conan.
I
know
we
talked
about
this
before
that.
We
don't
know
what
that
magic
number
is.
You
know
we
want
to
put
a
limitation
on
it.
K
I
do
agree
with
the
earlier
start,
as
councilmember
mayhem
said.
We
talked
about
that
before
as
well.
Absolutely,
I
think,
the
timing
of
when
we
start
right
at
the
holidays.
Is
it
it's
a
terrible
time,
and
so
I
absolutely
think
that
you
know
an
earlier
start
is
and
it
would
be
beneficial
to
to
all
candidates.
I
I
do.
K
I
do
want
to
point
out,
though,
that
I
think
that,
because
there's
there's
a
component
here
of
sort
of
the
the
funds
raise
versus
the
the
ability
to
invest
and
council
member,
as
far
as
I
mentioned
a
little
bit
around,
not
only
an
opportunity
of
who
you
may
know,
but
traditionally
I
think
individuals
that
are
more
independently
wealthy.
They
also
happen
to
know
others
that
that
may
be
more
wealthy
and
and
on
the
other
side
of
the
corn.
K
If
you
are
not
more
independently
wealthy,
you
likely
also
don't
have
a
lot
of
contacts
that
are
independently
wealthy
and-
and
I
only
mention
this
because
last
night
I
read
a
question
and
mayor.
This
is
the
the
pact
that
you
helped
form,
which
I
know
you're
not
involved
in
anymore,
but
the
common
good
pact
and
the
question
states.
What
is
the
maximum
amount
of
personal
money
either
via
loan
or
gift
that
you
foresee
providing
to
your
campaign?
K
I
think
the
question
should
be:
how
much
could
you
afford
right
and
and
quite
frankly,
it's
very
very
different
for
different
candidates
right
on
how
much
they
may
be
able
to
personally
afford
in
their
own
campaign,
and
we've
seen
that
at
the
national
level,
all
the
way
down
where,
if
you
are
again
independently
wealthy,
you
may
be
able
to
seed
your
campaign
with
a
tremendous
amount
of
money.
We
saw
that
here
recently
in
some
of
our
elections
throughout
the
county,
where
it
it.
I
think
it
puts
somebody
at
a
at
an
extreme
disadvantage.
K
If
you
are
somebody
coming
from
lesser
means:
lower
income
community,
and
then
you
obviously
don't
have
that
that
similar
rolodex
of
being
able
to
get
money
to
your
campaign.
So
I
think
this
helps
to
address
that
as
well.
Where
already
each
one
of
us
is
going
to
start
off
on
a
different
footing
and
it
shouldn't
it
shouldn't.
You
know,
be
a
signal
of
how
much
you
know
you
believe
in
yourself
say
based
on
how
much
you've
invested
into
your
own
campaign.
That's
that's!
H
Hi
ray
beekman
here
thanks
very
much
for
noticing
my
hand
and
allowing
public
comment
for
this
item.
Just
good
luck
on
how
you
work
on
this
issue
are
really
nice
words
for
everyone.
On
this
item,
I
was
really
impressed
by
the
words
of
council
person,
cohen
and
perales,
who
you
know,
I'm
coming
from
the
point
of
view
that
real
good
luck
to
yourselves
that
council
president
esparza
also
mentioned.
H
How
can
we
look
towards
long-term
ideas
of
you,
know,
good
campaign
finance
reform
and
that
everybody
can
have
a
fair
shot
at
running
for
office
in
the
future?
That
can
be
a
real
important
idea
to
how
we're
going
to
start
the
the
mayor
election
cycle
in,
I
guess,
2024,
starting
at
that
time,
a
real
good
luck
to
san
jose,
how
to
work
on
campaign,
finance
reform
and
really
nice
words
from
council
person,
perales
that
you
know
by
working
on
it.
It
doesn't
have
to
be
affecting
small
businesses.
H
A
J
Thank
you
yeah.
I
agree
with
what
the
other
spoke
speaker
said.
Sorry
get
his
name
right
and
but
I
just
think
I
I
know
this
is
like
a
pie
in
the
sky
kind
of
thing,
but
I'd
love
to
have
city
or
unquote,
government
funded
balance.
So
if
there
is
no
problem
with
the
money,
because
I
think
money,
especially
since
our,
why
is
the
wise
people
up
in
washington
dc
that
make
great
decisions
you
know?
J
Did
citizens
first
and
and
corporations
got
a
soul.
I
mean
a
lot
of
the
rich
folks.
Don't
think
poor
people
have
soul,
it's
not
a
chance,
we're
not
even
worth
it,
and
that
gets
clear,
especially
at
the
federal
level,
but
money
just
is
so
corrosive
and
I'm
not
saying
anybody
here
because
I
think
you're
all
very
honest
people,
it's
just
extremely
frustrating
so
anyways.
I
tend
to
agree
with
what
the
mayor
also
said
too.
Thank
you
for
the
time
to
vent.
A
A
E
A
M
G
Front
end
yeah.
I
think
that
makes
sense.
I
know
that
you
know
it's
a
challenge,
because
the
end
of
the
first
reporting
period
is
december,
31st
and
so
for
folks,
that
aren't
aware
we're
not
allowed
to
fundraise
until
six
months
before
the
election,
which
often
puts
it
at
a
really
weird
time
in
december
to
go
around
and
hit
folks
for
money,
so
yeah
that
that
would
make
sense.
G
E
B
K
L
B
L
D
E
B
A
Okay,
folks,
good
afternoon,
I
apologize
jumping
in
a
little
early.
My
name
is
lalu
mendes
and
I
work
with
catalyze
sv
and
a
couple
of
our
members
just
gave
some
comment
regarding
the
dupont
station
project,
and
I
am
here
in
both
my
capacity
as
development
project
specialist,
but
also
as
a
resident
of
downtown
san
jose.
A
These
are
the
kind
of
projects
that
we
want
to
see.
We
want
to
see
built,
especially
because
there's
such
a
huge
need
for
housing,
market
rate,
housing
and
affordable
housing,
so
I
am
here
to
hopefully
you
know,
ask
you
to
to
vote
for
this
project
yet
also
consider
including
additional
ground
flow
level
commercial
space,
since
the
amount
of
residents
could
potentially
you
know,
benefit
from
a
retail
that
directly
serves
your
needs.
A
So
those
are
some
of
the
recommendations
that
our
members
want
to
see
and
additionally,
perhaps
the
the
inclusion
of
amenities
we
know
the
segregated
amenities
are
certainly,
I
know
what
we
want
to
see
and
and
folks
who
leaving
the
affordable
housing
building,
should
also
have
access
to
the
market
rate
and
also
those
kinds
of
of
amenities.
So
I
would
ask
you
to
please
support
the
project
and
with
those
considerations
from
our
members.
Thank
you.
H
Hi
beekman
here
I
didn't
hear
exactly
how
you
would
describe
for
public
comment
on
the
previous
item.
I
thought
you
asked
kind
of
as
a
for
the
item
itself
and
not
all
the
remaining
consent
calendar
items.
I
really
had
an
important
consent,
calendar
item
to
speak
to.
May
I
have
time
to
speak
on
that
now
go
ahead.
H
I
think
that
one
of
the
first
testimonials,
of
course,
testifying
process
about
about
what
happened,
to
re-explain
the
events
of
9
11.
To
start
the
commission
process.
His
his
words
were
just
simple.
Direct
and
honest.
I
mean
he
didn't
go
over
the
top
about
anything,
but
it
was
after
his
presentation
and
testimonial.
H
There
was
a
real
shift
in
how
we
started
talking
about
the
events
of
9
11
and
what
happened
that
day
and
I
think
it's
a
it's
a
commitment,
it's
a
honor
in
what
he,
how
he
works
and
thinks
and
and
and
practices
that
I
hope
we
all
take
lessons
from
that.
I
think,
and
we
do
have
to
better
understand
the
future
of
what
exactly
911
was
and
how
we
teach
our
children.
What
exactly
happened
on
that
day
and
who
was
at
fault,
and
we
do
that.
H
D
I
just
wanted
to
mention
for
for
a
it's
a
target
on
capital
in
mckee,
we
haven't
had
any
complaints
from
the
residents
or
any
issues.
You
know,
I
usually
you
know
struggle
with
the
licenses
on
the
east
side
of
san
jose
because
we
are
oversaturated
in
different
census
counts,
but
this
one
is
a
full-blown
target
store,
and
so
I'm
going
to
go
ahead
and
move
the
consent
item,
and
I'm
I'm
good
with
this
one.
Second.
E
And
I
agree
with
the
sentiment
myself:
I
always
oppose
them,
except
when
there's
a
full
service
grocery
store
which
target
does
offer
at
that
location.
According
to
members,
my
staff
who
frequent
it
so
all
right
on
that.
Do
we
need
to
take
that
separately?
Was
there
any
desire
to
pull
the
other
item?
P
B
B
B
To
give
you
some
perspective
on
their
accreditation,
there
are
approximately
2
800
animal
exhibitors
licensed
by
the
united
states
department
of
agriculture
and
less
than
10
percent
of
those
are
aza
accredited,
I'm
very
proud
to
say
that
we
are
one
of
them.
The
accreditation
process
includes
an
extensive
written
application,
a
two-day
site
visit
by
aza
inspectors
in
a
formal
hearing
in
front
of
the
aza
accreditation
commission.
B
This
accreditation
ensures
public
trust
and
professional
recognition
for
happy
hollow
and
paves
the
way
for
access
to
funding
opportunities,
participation
in
species
survival
plans
and
coordinated
animal
transfers
between
aca
facilities,
with
approximately
140
animals
representing
55
species
and
nearly
half
a
million
visitors
passing
through
happy
hollows
gates
every
year.
This
is
a
very
impressive
accomplishment.
B
I'd
like
to
thank
the
happy
hollow
foundation
and
the
kelly
park
rangers
for
participating
in
supporting
happy
hollow
with
the
aza
inspection
team.
Finally,
I'd
like
to
congratulate
john
cicerelli
and
the
parks,
recreation
and
neighborhood
services
department
and
recognize
the
entire
happy
hollow
team
for
this
impressive
achievement.
I
believe
we
have
a
few
people
in
the
audience
from
happy
hollow.
Is
that
correct?
If
you
could
stand
and
be
recognized,
please
thank
you.
G
E
Q
Good
afternoon,
mayor
licardo
vice
mayor
jones
and
members
of
the
city
council,
my
name
is
ramona
guardis.
Oh,
can
you
guys
hear
me?
Yes,
okay,
great
hi,
my
name
is
ramona
guargas
and
I
am
the
co-founder
and
ceo
of
san
jose
spotlight
the
city's
independent
non-profit
news
organization,
I'm
here
today
to
urge
you
to
approve
san
jose
spotlight's
public
records
act,
request
appeal
and
to
waive
the
so-called
attorney-client
privilege.
The
city
asserts
to
withhold
emails
related
to
the
mayor's
non-profit
solution.
San
jose
now
called
solution.
Silicon
valley.
Q
By
way
of
background,
our
news
organization
may
2021
requested
copies
of
communications
related
to
solutions.
Silicon
valley,
we
believe
these
records
are
of
public
interest,
since
the
agency
appears
to
be
lobbying
on
issues
related
to
the
public's
business,
including
water
rate
hikes,
reopening
schools
and
housing
policy.
We
received
a
blanket
denial
from
the
city's
attorney
city
attorney's
office,
who
claimed
all
the
communications
were
subject
to
attorney-client
privilege,
despite
city
attorney,
nora
freeman,
telling
us
in
an
email
that
she
did
not
provide
legal
advice
regarding
solutions,
silicon
valley
to
the
mayor's
office.
Q
We
appeal
to
two
different
legislative
bodies,
the
rules
and
open
government
committee
and
the
board
of
fair
campaign
and
political
practices.
Both
are
identified
as
remedies
outlined
in
title
12
for
those
who
are
dissatisfied
with
the
city's
denial
of
public
records.
Yet
both
bodies
were
asked
to
make
a
decision
on
our
appeal
without
seeing
the
withheld
emails
in
question.
This
loophole
in
the
city's
appeals
process
strips
these
bodies
of
their
authority
and
independence
and
in
the
end
the
public
loses
and
is
kept
in
the
dark.
Q
Lastly,
a
privileged
log
produced
by
the
city
revealed
the
withheld
emails
were
sent
and
received
during
business
hours
on
a
friday.
This
raises
questions
about
whether
the
mayor's
office
is
using
public
city
resources
on
his
non-profit
group.
Please
waive
the
privilege
to
release
these
improperly
withheld
emails.
I
also
hope
that
you
take
a
recommendation
from
hanson
bridget
to
amend
title
12
to
clarify
the
board's
role
in
reviewing
privileged
records.
Thank
you
for
your
time
and
deliberation.
A
H
All
right,
thank
you,
bloody
queen
here,
I'm
I.
I
think
I
I
for
this
item.
I
I
don't
know
the
the
full
depth
of
this
issue,
I'm
just
better
learning
about
it.
For
me,
I'm
just
thankful
that,
in
the
very
least
that
this
item
is
being
brought
to
the
public
forum-
and
that
is,
it's
become
a
public
issue.
I
think
the
spotlight
is
a
real
great
newspaper.
H
H
Those
are
two
really
important,
amazingly
important
functions
that
journalism
can
have
in
describing
our
democracy
in
our
community
and
to
do
that.
Well,
I
it
it
adds
such
an
important
character
to
an
to
a
city
and
a
community.
So
I
thank
you
very
much
that
you're
making
this
a
public
item
and
that
we're
trying
to
work
this
out
in
public.
H
I
think
you've
done
some
really
interesting
work
on
the
issue
of
the
future
of
body
camera
footage
and
if
and
if
someone
who
you
know,
needs
the
body
camera
footage
with
a
with
a
criminal
complaint
that
they
have
already
you
know
registered,
they
should
have
the
right
to
that
body.
Camera
footage
and
you're
working
on
that
openly
and
publicly
as
a
city
and
you've
been
doing
that
at
rules
and
open
government
in
the
past.
H
E
I
think
mr
argus
raised
a
concern
about
having
to
go
to
two
separate
bodies
that
each
basically
said.
We
can't
look
at
the
emails
and
I'd
like
to
at
least
clear
the
air
on
that
issue.
My
understanding,
nora,
is
that
the
privilege
is
held
by
the
council,
and
only
the
majority
of
the
council
can
waive
an
attorney-client
privilege.
Is
that
right.
E
E
E
I
also
believe
we
should
probably
change
the
procedures,
so
we
explicitly
have
all
appeals
involving
attorney-client
privilege
go
directly
to
the
council,
so
people
aren't
wasting
their
time
on
commissions
and
committees.
They
can't
make
the
decision,
so
I
hope
that
we
can
sort
of
fix
that
to
make
it
easier
for
everybody
to
understand
exactly
where
they
need
to
go
to
get
a
decision.
I
N
A
M
M
Oh
sorry-
and
I
just
wanted
to
also
just
make
sure
it's
clear
that
I
mean
these-
should
all
be
handled
on
a
case-by-case
basis
and
there's
not
there's
no
precedence
set
by
doing
this.
In
this
case
I
mean,
I
think,
it's
important
to
have
that
confidentiality
for
the
council
and
not
to
you
know
have
this
be
some.
You
know
a
precedent
that
future
requests
are
going
to
be
automatically
approved.
They
should
be
handled
like
this.
One
was
handled
with
an
appeal
to
the
council.
A
A
I
think
I
might
be
the
only
one
on
youtube.
The
question
was
in
relation
to
a
reference
made
by
ramona
that
I
guess
their
attorneys
recommended
a
change
to
a
particular
title.
The
municipal
code,
I'm
wondering
if
nora
has
had
a
chance
to
or
if
she
could
like
me
and
maybe
enlighten
us,
because
I
I
don't
recall
exactly
what
she's
referring
to
or
what
the
recommendation
was
nora.
Did
you
have
a
chance
for
spotlight's
attorney.
L
L
Thank
you,
councilmember.
I
think
she
was
referring
to
a
memo
that
was
provided
to
the
board
affair
campaign
and
political
practices
by
their
attorney
and
investigators,
and
that
didn't
necessarily
contain
a
recommendation
to
to
change
the
status
of
the
board
or
what
could
be
reviewed
by
the
board.
That
memo
in
fact
said
that,
under
that
the
council
holds
the
privilege
and
only
the
council
can
review
the
documents
and
make
a
decision.
L
What
we
would
do
is
change
the
municipal
code
a
bit
so
that
appeals
with
respect
to
documents
that
have
been
withheld
because
of
the
attorney-client
privilege
could
come
to
council
directly.
Rather,
you
can
always
come
to
council.
You
don't
have
to
go
through
all
the
steps,
but
the
other.
The
appeal
to
the
city's
records
manager,
the
appeal
to
the
rules
committee,
the
appeal
to
the
board
are
all
options
under
our
code
now
and
we
would
change
the
unicode
just
to
provide
that
you
can
only
or
should
only
go
to
council.
A
R
Q
Yes,
hi
councilmember
jimenez.
Thank
you
for
the
question.
So
the
city
attorney
is
correct,
that
the
memo
came
from
hanson
bridget,
which
is
the
independent
attorney
for
the
board
of
fair
campaign
and
political
practices,
not
san
jose
spotlight's
attorneys,
but
the
the
memo.
While
it
did,
support
the
city's
assessment
that
only
the
city
council
can
waive
this
attorney-client
privilege.
It
did
recommend
that
that
that
you
explore
amending
title
12
to
clarify
the
role
of
the
board
of
fair
campaign
and
political
practices
to
allow
them
to
review
privileged
records
without
waving.
A
Okay,
does
that
does
that
unders
so
that
that
seems
to
make
sense
to
me?
I
haven't
really
thought
about
what
my
opinion
is
on
that,
but
norah
do
you?
Do
you
foresee
that
that's
to
be
part
of
the
scope
of
the
work
you
all
are
going
to
do
as
it
relates
to
making
some
some
changes
so
that
way,
this
is
clarified
and
in
the
way
appropriate.
L
The
intention
council
member
would
be
to
clarify
the
municipal
code
so
that
it
was
clear
that
the
council
had
the
which
holds
the
privilege.
Has
any
appeals
on
an
attorney-client
privilege
would
come
to
council.
We
are
not.
There
is
a
sentence
that,
while
one
could
imagine
an
amendment
to
title
12,
we
don't
think
the
law
supports
extending
a
review
of
attorney-client
privileged
documents
to
anyone
other
than
the
council.
And
that's
our
intention
in
terms
of
amending
the
muny
code.
A
B
A
S
Good
afternoon
joe
royce
city
auditor,
I'm
here
to
present
our
audit
of
take
home
vehicles,
improved
controls
can
better
ensure
compliance
with
city
policies.
I
don't
have
a
presentation
just
a
verbal
report
today,
so
the
city
of
san
jose
has
a
fleet
of
nearly
2
700
vehicles,
including
transport,
special
purpose
and
public
safety
vehicles.
S
In
2021,
the
city
manager's
office
authorized
222,
take-home
vehicles
to
238
city
employees.
The
police
department
had
the
most
take-home
vehicles
145.
In
total
six
other
departments
had
employees
assigned
take-home
vehicles.
This
included
public
works
department
of
transportation,
environmental
services,
department
parks,
recreation,
neighborhood
services,
the
fire
department
and
the
office
of
emergency
management.
S
We
had
one
finding,
but
clarifying
policies
and
streamlining
processes
can
lead
to
better
management
of
take-home
vehicles
in
2021
commuting
mileage
for
take-home
vehicles,
totaled
an
estimated
1.6
million
miles
using
the
internal
revenue
service
standard
mileage
rate
of
56
cents
per
mile.
This
translates
to
over
870
000
dollars
in
commuting
costs.
S
Many
city
employees
assigned
take-home
vehicles,
however,
did
not
meet
the
policy
guidelines.
We
found
that
a
more
than
a
third
of
employees
assigned
take-home
vehicles
had
not
reached
the
required
number
of
callbacks
over
20
percent
exceeded
the
one-way
commute
threshold
and
over
60
percent
were
not
on
standby
duty
assignments.
Under
the
terms
of
agreements
with
the
city's
employee
bargaining
units,
estimated
community
costs
for
these
vehicles
totaled
over
around
five
hundred
thousand
dollars,
it
should
be
noted.
Exceptions
from
the
requirements
are
allowable,
though
the
process
for
seeking
exceptions
was
not
always
followed.
S
Public
works
department
is
tasked
with
administering
the
take-home
vehicle
policy.
However,
they
have
little
enforcement
authority.
Also.
The
current
manual
authorization
process
is
time-consuming
and
prone
to
errors.
It
also
does
not
account
for
changes
to
vehicle
assignments
during
the
year.
During
the
audit,
public
works
has
begun.
Exploring
an
electronic
option
to
streamline
that
approval
process.
S
S
I'd
like
to
thank
the
public
works
department,
the
finance
department
and
the
city
attorney's
office
for
their
time,
information,
insight
and
cooperation.
During
the
auto
process,
the
administration
has
reviewed
the
information
report.
Their
response
is
shown
on
the
yellow
pages
and
also
in
the
supplemental
memo
that
public
works
responded
or
submitted.
S
O
Thank
you
very
much
joe
mayor
licardo,
members
of
the
city
council,
walter
lin
deputy
director
for
the
public
arts
department.
I
would
also
like
to
thank
joe
and
his
team
for
the
audit
process.
This
was
very
efficient
and
productive
in
terms
of
how
we're
running
the
fleet
management
program
as
related
to
vehicle
take
home
a
take-home
vehicle
program.
O
The
administration
agrees
with
the
five
recommendations
we
have
green
lit.
Four
of
the
five
one
of
the
recommendations
is
regarded
in
the
telemedics
program
and
that
does
require
a
budget
action
for
us
to
move
forward,
but
we
do
agree
with
all
five
recommendations
in
coordination
between
public
works
and
the
finance
department.
A
H
Hi,
this
this
item
came
to
rules
the
open
government
a
few
weeks
ago,
just
a
quick
reminder
that
the
importance
of
electric
vehicle
use
as
important
as
it
is
to
our
lives
that
there
can
be
other
means
of
transportation
in
our
future,
and
I
I
a
little
silly
for
this
item,
but
just
to
a
hopeful
reminder.
Hopefully
sorry
thank
you.
E
Okay,
thank
you.
First
thanks
joe
to
you
and
your
team
for
the
audit
appreciate.
Both
of
these
audits
were
particularly
succinct,
which
is
you
have
a
grateful
counsel
for
that.
Maybe
I've
been
around
here
too
long,
but
it
just
seems
like
groundhog
day,
there's
always
an
audit
on
take-home
vehicles
for
whatever
reason
whenever
I
I
look
at
the
agenda,
but
I
know
that's
not
true
anyway,
this
is,
I
know
it's
an
ongoing
pain
point.
E
I'm
trying
to
figure
out
why
still
having
a
lot
of
the
challenges,
it
seems
to
be
a
common
thing
between
this
audit
and
the
next
one.
We're
about
to
consider
is
around
a
lack
of
automation.
Lack
of
digitization
we've
got
a
lot
of
manual
paper,
and
I
guess
you
know
whether
it's
walter
or
jennifer,
I
I
guess,
I'm
just
trying
to
struggle
to
figure
out.
Why
are
we
relying
so
much
on
paper
still
given.
O
O
Currently,
it
is
quite
labor
intensive
gathering
all
the
data
manually,
submitting
the
forms
manually
as
well
too,
and
then
having
the
city
manager
ultimately
approve
of
the
process.
Through
a
manual
memorandum
format,
we
are
looking
within
the
next
several
months
to
change
that
into
an
electronic
format.
B
If
I
could
just
add,
we
started
a
business
process,
automation
effort
during
the
pandemic,
that
we
have
a
long
way
to
go,
but
we've
been,
we
have
been
prioritizing
things
and
and
with
our
new
I.t
director
who's
taking
over
for
rob
lloyd.
This
will
is
a
continued
priority,
but
there's
still
there's
this
and
many
other
areas
that
we're
working
on
and
we're
going
to
make
big
strides
on
to
save
staff.
B
E
Okay,
great
well
for
a
very
thinly
staffed
city
hall,
I
know
being
able
to
avoid
all
that
excessive
amount
of
work
to
collate
or
to
gather
data
in
paper
form.
I
know
that's
that
will
be
a
great
time
savings
for
everybody,
so
look
forward
to
that
it.
It
seems
as
though
some
of
the
timelines
on
the
responses
are
well.
All
of
them
are
about
a
year
off,
and
I
guess
walter,
maybe
could
you
help
understand
me
understand
a
little
better.
E
What
you
think
holds
us
back
from
being
able
to
implement
some
of
these
things
more
quickly.
I
know
that
overwhelmingly.
These
are
folks
who
are
not
working
in
the
public
works
department.
Actually
most
of
them
are
in
the
police
department.
So
I
know
there's
a
challenge
there,
but
help
me
understand
more.
O
O
E
S
So
so,
thanks
for
the
question
so
under
the
terms
of
the
agreement-
they're
not
technically
on
standby,
you
know
this
is
a
conversation
we
had
with
the
representatives
from
policeman
during
the
audit
and
on
your
question
as
they
could
be
called
back.
But
it
really
is
a
policy
question
that
you
know
right
now.
The
the
per
there
is
a
process
to
seek
exceptions,
to
seek
approval
for
exceptions
not
always
being
followed.
Yeah.
A
S
We're
again
going
back
to
what
walter
was
saying,
hopefully
by
automating
this
process,
we
can
elevate
that
one
other
piece
that
that's
important
to
note
is
in
the
past.
The
public
works
has
been
kind
of
tasked
with
managing
this
program
and
it
usually
has
been
fallen
on
an
analyst
level.
One
analyst
is
not
going
to
be
in
a
position
to
question
a
department
head
from
another
department,
they're
making
some
assignment.
So
hopefully
you
know
part
of
the
first
recommendation
is
about
aligning
those
roles
responsibilities.
S
E
Yeah
and
forgive
me
for
my
many
questions,
just
have
two
more.
I
promise
I'll
stop
it's
just
that
when
you
see
these
audits
as
many
times
as
I
have
it
just
it
makes
it
scratch
your
head.
You
know
if,
if
the
it
looks
like
the
rough
calculation
of
whatever
cost
for
commuting
is
absorbed
currently
by
the
city
is
perhaps
inappropriately
or
not
sufficiently
doesn't,
doesn't
qualify
for
take-home
vehicle
use.
It's
about
it's
about
a
half,
a
million
dollars
worth
of
expenditure.
E
E
S
So
that's
a
great
question,
so
a
couple
couple
things
to
think
about
there
one
is,
as
I
mentioned,
there
is
a
process
that
hasn't
always
been
followed.
One
of
it
is
departments.
If
there's
going
to
be
an
exemption
in
some
cases
are
required
to
do
a
cost
benefit
analysis
to
say:
should
we
do
a
a
reimbursement,
or
should
we
allow
the
vehicle
to
be
taken
up?
That's
not
happening,
and
so
again
this
is,
you
know.
During
the
audit
public
works
put
together
some
methodology
to
ship
out
the
department
saying
hey.
S
This
is
what
you're
supposed
to
be
doing
and
I'm
not
sure
exactly
how
they
how
they
the
the
response
yet
but
that'll,
be
part
of
that.
Hopefully,
part
of
this
electronic
process
is
making
having
departments
actually
go
through
that
exercise
of
understanding
what
the
cost
element
is
and
then
from
a
budget
series
savings
that
the
biggest
place
to
see
it
is
actually
in
replacement
costs.
So,
especially
the
public
safety
vehicles.
I
S
A
certain
cycle,
I
think
the
motorcycles
it's
60
000
miles
and
what
we
saw
is
the
motorcycles
in
2021
had
about
170,
000,
170
000
miles
and
commuting,
which
is
almost
three
full
motorcycles:
the
life
of
a
free
market.
So
that's
how
it's
going
to
be
hit
on
the
budget,
because
it's
going
to
come
out
of
the
department's
budget
to
replace
those
vehicles
down
the
road.
If
we're,
if
we're
speeding
up
that
replacement
process
right.
E
B
Yeah,
this
is
normally
would
come
under
the
assistant
city
manager.
I've
worked
on
when
I
was
assistant.
I
worked
on
some
of
these
take-home
audits.
In
fact,
I
had
asked
the
auditor
to
act
specifically
look
at
this
issue,
which
I
appreciate
that
and
joe
for
doing
that
for
me,
so
it
will
be
in
the
manager's
office
at
the
assistant
city
manager,
city
manager,
level,.
E
A
A
A
S
The
objective
of
this
audit
was
to
review
and
assess
city-wide
management
of
federal
awards
across
departments.
I
want
to
point
out
that
we
do
not
review
individual
grants
in
depth.
We
are
interested
in
how
departments
manage
the
awards
broadly,
what
resources
they
have
dedicated
to
the
function
and
what
systems
or
procedures
they
have
in
place
to
manage
these
awards.
S
The
audit
was
requested
by
the
administration
as
cities,
as
the
city's
external
financial
auditors
have
expressed
concerns
about
internal
controls.
Around
financial
reporting
related
federal
awards.
We
had
one
finding
better.
Coordination
is
needed
to
improve
management
and
administration
of
federal
grant
awards.
S
As
I
mentioned,
the
city
receives
millions
of
dollars
of
federal
awards,
and
the
city's
external
financial
auditors
have
repeatedly
raised
concerns
about
the
city's
financial
reporting
process
for
these
awards.
In
addition,
our
office
and
federal
auditors
have
raised
concerns
around
the
tracking
and
documentation
of
federal
expenditures.
In
the
past
we
found
that
the
city's
decentralized
grant
management
structure
creates
risks
in
identifying
and
managing
grants.
S
S
Other
large
california
cities
have
similar
decentralized
grant
management
structure.
However,
to
assist
staff,
many
have
developed
citywide
procedures
or
guidelines
related
to
applying
for
and
managing
awards
and
or
provide
regular
training,
and
although
the
city
has
begun
to
provide,
centralized
or
cross-departmental
assistance
with
new
staff
in
the
finance
department
and
an
informal
cross-departmental
working
group,
more
can
be
done.
S
Lastly,
because
indirect
costs
are
generally
allowable
expenses,
the
city
is
required
to
have
its
indirect
cost
allocation
plan
approved
by
its
federal
cognitive
agency
and,
in
some
cases,
a
state
granting
agency,
because
the
plan
has
changed
since
the
last
time
it
has
been
and
had
been
approved.
The
city
should
seek
approval
for
the
most
up-to-date
plan
from
the
appropriate,
federal
or
state
agencies.
To
ensure
indirect
costs
can
continue
to
be
reimbursable
in
the
future
report
had
just
three
recommendations
to
better
manage
and
coordinate
federal
grant
management.
S
I'd
like
to
thank
the
finance
department,
city,
manager's,
office
of
administration
policy
and
intergovernmental
relations,
city,
manager's,
budget
office,
the
city
attorney's
office
and
all
of
the
other
departments
we
spoke
with
during
the
audit
for
their
time,
information,
insight
and
cooperation
during
the
process,
the
administration
has
reviewed
the
report.
The
information
report
and
the
response
has
shown
yellow
pages
happy
to
ask
answer
any
questions.
I'll
turn
it
over
to
julia
for
the
administration's
response.
L
L
We've
stood
up
an
limit
dated
a
temporary
grants,
management
team
in
the
in
the
finance
department,
accounting
division
under
rick's
leadership,
and
so
some
of
the
recommendations
that
we've
yellow
lighted
are
based
on
the
fact
that
we're
hoping
to
have
that
work
group
permanently
funded
through
the
fiscal
year
2324
budget
process,
so
that
we
continue
to
provide
the
appropriate
leadership
grants
wide
and
the
training
and
policy
development.
So,
with
that
we're
available
to
answer
any
questions.
H
It's
it's
nice
to
hear
this
item.
I
I
think
that
it
can
be
of
help
to
the
future
of
the
subsidy
process
that
we're
just
beginning
to
understand
and
that
the
monies
that
will
be
available
from
the
state
level
in
our
future
to
have
to
have
those
same
openness
and
accountability,
practices
with
the
subsidy
process
to
share
that
with
the
public
that
you
are
with
this
item,
that'll
be
great
and
that's
that's!
I
Thank
you
and
joe
thank
you
for
your
report
as
always,
very
thorough
and
and
enlightening
I've
always
had
questions
or
given
covet
and
the
the
hundreds
of
millions
of
dollars
we
received
from
the
cares
act
and
every
other
funding
mechanism
and
the
funds
federal
funds
that
we
receive
over
time.
I've
been
concerned
about
accountability,
and
how
are
you
whether
we're
using
the
funds,
how
we
are
supposed
to
and
be
using
the
phones
and
what?
And
while
I
believe
we
are
it's
the
accounting
back
to
the
federal
government.
I
S
S
I
So
you
mentioned
housing
and
that's
the
one
area
of
concern,
not
the
only
area
but
they're
the
ones
who
are
getting
hundreds
of
millions
of
dollars
in
for
homeless,
housing
and
many
many
other
components
and
not
just
covet
related
but
pre-covered
and
throughout
that
hud
relate
from
hud.
So
is
how
and
your
report
mentions,
that
they
are
having
difficulty
meeting
their
requirements
of
on-site
monitoring.
So
do
we
have
a
process
in
place?
I
Maybe
this
is
a
question
for
julia
or
jennifer
to
to
make
sure
that
our
departments
who
are
requesting
grants
and
then
forwarding
them
to
sub-recipients
and
contractors
to
make
sure
that
they're
complying
and
we're
putting
it
some
timeline
in
place
so
that
we're
not
penalized
I'm
and
which
is
my
next
question.
What
happens
if
we
don't
meet
our
our
reporting
requirements.
S
I
I
could
start
with
part
of
it,
because
I
think
you
know
the
the
question
of
again.
It
is
with
the
departments
to
do
that.
Monitoring
in
the
influx
you
know.
So
there
is
julia
mentioned.
The
team
that's
been
stood
up
in
finance
is
is
working
on
on
on
some
of
those
pieces.
I
think
julia
or
rick
probably
answered
that
piece
better,
but
it
is
upon
the
departments
to
do
that,
monitoring
to
follow
up
to
make
sure
you
know
those
site
visits
are
occurring.
I
mentioned
that.
S
L
Yes,
and
also
as
part
of
the
annual
audit
process,
that
mgo
undertakes,
they
do
a
single
audit,
which
is
a
review
of
all
the
federal
grant
audit
program,
and
they
do.
They
do
do
testing
with
respect
to
the
sub-recipients.
So
there
is
an
independent
review
in
that
respect
and
they
just
we
just
finished
the
fiscal
year.
21
single
audit-
and
there
were
no
findings
in
that
in
that
at
all
in
the
single
audit.
But
in
that
area
specifically.
L
There
will
be
audits
from
the
federal
government,
and
so
this
really
behooves
us
to
make
sure
we
get
all
of
the
work
done
up
front
because
it's
a
whole
lot
harder
to
chase
the
reports
backwards
in
time,
as
opposed
to
collecting
them
up
front,
and
that's
part
of
the
effort,
that's
underway
in
the
group
that
alice
is
overseeing
in
the
accounting
division.
So
so
we're
hopeful
that
we'll
help
departments
be
successful
in
this
area
of
moving
forward
as
well.
I
L
S
L
Not
a
deep
review,
but
it's
a
kind
of
a
cursory
review
to
see.
Do
you
have
the
right
policies
and
procedures
in
place,
and
it's
we're
actually
happy
that
they're
coming
in,
because
this
is
a
good
point
to
come
in.
So
if
they
see
any
weaknesses,
we
can
fix
them
right
away
and
make
sure
that
we
move
forward
in
a
productive
way.
I
So
going
forward
yeah,
I
think
this
report
is
really
good
and
and
sheds
a
light
on
the
need
to
account
for
the
dollars
and
how
we're
spending
them,
but
there's
also
a
question
about
in-kind
or
expenses
that
we're
indirect
costs.
Are
we
collecting
enough,
through
the
through
the
grant,
to
offset
the
indirect
costs
that
we're
allowed
to
under
the
terms
of
the
grant,
or
are
we
leaving
money
on
the
table.
O
I
P
I
O
I
I
don't
think
so
much
on
the
technology
side,
it's
more
on
the
policies
and
procedures,
side
that
we
need
to
our
team
needs
to
focus
on
developing
those
working
across
the
city
with
so
that
we
can
roll
them
out
to
the
departments
in
terms
of
the
staffing
that
we
have.
Currently,
their
main
focus
is
on
the
documentation
and
reporting
on
all
the
federal
grants
that
we've
received
that's
their
primary
focus,
but
they're
also
going
to
be
working
on
the
policy
procedures
in
in
parallel.
I
Great
that
that's
really
important
to
hear,
and
I
I'm
glad
to
hear
that
really
really
read
the
results
of
this
audit
and
that
it's
being
implemented
within
a
year
and
in
government
work.
That
seems
quick,
but
it
is
timely
and
necessary
because
failure
to
do
so
we'd
have
to
return
the
funds.
Wouldn't
we
and
that
means
we'd-
have
to
get
them
back
from
the
contractors
or
sub
agents
to
bring
to
get
them
back,
which
would
be
problematic.
So
we
need
to
make
sure
we're
complying
with
that.
I
will
move
to
accept
the
report.
G
Thank
you,
and
so
I
I
just
wanted
to
thank
joe
and
the
team
for
working
on
the
audit
so
similar
to
council
member
foley's
questions.
We
had
some
discussions
in
ced
around
the
need
for
greater
accountability
with
our
grants
not
just
for
us,
but
for
the
sub-recipients
so
similar
to
councilmember
foley.
I
did
so.
You
answered
the
questions
about
subs
how
what
about
grants
that
cover
multiple
years?
S
For
a
contractor,
but
ultimately
it's
going
to
be
up
to
those
departments
to
manage
that
now,
there's
a
lot
of
steps
in
there
there's,
obviously
the
invoicing,
the
monitoring.
All
of
that
piece.
You
know,
there's
the
federal
reporting
for
sink
a
lot
of
purposes
for
potential
reporting
to
granting
a
granting
agency.
And
again
it's
really
up
to
the
departments
to
kind
of
manage
those.
G
G
E
E
Why?
Wouldn't
we
also
be
thinking
about
some
centralization
for-
and
you
guys
may
already
be
doing
this?
So
just
please,
let
me
know,
but
for
the
actual
grant,
writing
and
and
for
compliance
just
knowing
that
particularly
dealing
with
the
federal
government
so
forth,
having
somebody
who's
really
savvy
and
understanding
how
to
how
to
get
through
all
that
bureaucracy
would
seem
to
be
really
helpful.
B
I
think
we've
looked
at
that
in
the
past
over
my
career,
but
we
haven't
looked
at
that
in
any
recent
years.
To
my
recollection,
I
think
it's
it's
game
and
julia.
So
when
we're
looking
at
this,
let's
take
a
harder
look
at
that.
I
know
there's
been
issues
where
there
might
be
subject
matter,
expertise
in
the
departments
correct
to
that
that
help
with
that.
But
there
may
be
some
something
to
you
know
taking
some
core
piece
of
this
and
centralizing
it.
L
L
But
with
you
know,
with
all
of
the
covered
relief
money
that's
come
in
I
mean
we
are
centralizing
the
record
retention
issues.
So
that's
a
key
because
if
you
get
audited,
it's
all
about
the
paper
right.
It's
a
virtual
paper.
It's
all
stored
electronically,
these
days,
but
but
so
it's
important
for
us
to
make
sure
that
that
the
records
are
good
from
the
get-go.
So
that's
where
you
know
our
team
in
finance
has
really
been
helping
and
I
think
also
in
developing
the
policies
and
procedures
we
can
create
some
core
checklists.
L
E
E
Just
makes
me
wonder
we
must
you
know:
are
we
leaving
a
lot
of
money
on
the
table
just
because
nobody
wakes
up
every
morning?
Thinking
about
how
do
I
get
more
money
to
try
to
provide
resources
for
the
city
to
do
more
things,
because
department
heads
are
running
around
scrambling
as
everybody
on
their
teams
are
to
actually
do
the
work,
and
so
thinking
about
how
to
get
those
resources
is
not
necessarily
top
of
mind
because
they're
racing
so
hard
to
to
implement
so
anyway.
I
just
I
throw
that
out
there.
S
The
the
the
first
recommendation
about
you
know,
staffing
your
forces
to
develop
and
maintain
citywide
guidelines
and
training.
We
do
include
the
application
portion
of
that,
because
that
is
a
really
important
piece,
and
we
did
note
here
in
the
audit.
The
office
of
government
relations
had
begun
identifying
grants
in
in
a
limited
manner
over
the
last
couple
years,
but
I
believe
the
individual
doing
that
work
is
also
an
eliminated
position,
or
at
least
it
was
at
the
time.
S
So
again,
it's
a
resource
question
and
you
know
it
really,
as
julia
mentioned,
trying
to
figure
out
that
balance
of
what
who's
who's
the
right
person
to
do
it.
If
it's
someone
close
to
the
to
the
service,
then
you
know
that
monitoring
piece,
but
some
of
these
higher
level
functions.
You
know
providing
developing
those
training.
Something
like
that.
That's
where
that's,
where
our
our
pushing
our
recommendations
were
about.
K
B
A
A
E
L
It's
a
strategic
support
day
for
you,
at
least
until
the
evening
time,
so
we're
happy
to
be
here
so
so
I
just
want
to
start
it
off
by
saying
I'm
joined
here
with
jennifer
chang,
who
is
our
deputy
director
over
procurement
and
risk
management?
We
also
have
via
zoom
two
members
from
the
guide
house
team,
barry,
leffler
and
stephen
duarte,
who
worked
really
closely
with
the
city
in
developing
these
reports.
I
also
want
to
thank
our
partners
across
the
organization
that
worked
with
guide
house.
L
They
really
were
very
supportive
of
the
efforts
underway
to
look
for
to
help
us
find
ways
that
we
can
improve
their
procurement
process
across
the
organization
and
and
also
we
want
to
recognize
that
the
recommendations
that
are
coming
forward
is
really
a
multi-year
effort.
That's
going
to
involve
kind
of
a
continual
engagement
throughout
the
organization,
as
we
see
kind
of
what
are
the
sweet
spots
in
terms
of
changing
the
muni
code,
looking
at
some
of
our
practices
and
procedures,
and
you
know
and
providing
some
additional
staffing
resources.
P
Thank
you:
julia
hello,
bear
council,
member
city
staff,
jennifer
chang,
deputy
director
of
finance
for
purchasing
and
risk
management,
so
we're
here
to
talk
about
procurement
improvement
and
what
we
told
council
of
city
roadmap
last
year,
where
our
goal
is
to
increase
the
organizational
capacity,
efficiency
and
effectiveness
of
city
procurements
across
the
entire
value
chain.
So,
as
julia
stated
as
a
key
component
of
that
effort,
the
city
conducted
an
rfp,
a
request
for
proposal
and
engaged
with
the
consulting
guide
house
to
complete
a
comprehensive
assessment
of
the
city's
procurement
process.
P
That
effort
initially
kicked
off
in
february
2020,
but
it
was
put
on
hold
due
to
the
pandemic.
We
re-kicked
off
that
effort
in
october
and
2022
and
we're
here
to
present
guide
house's
observations
and
key
recommendations
resulting
from
their
two
reports,
which
are
attached
to
the
supplemental
memo
to
this
item.
P
So
this
slide
here
captures
some
of
the
key
themes
uncovered
from
that
assessment.
They
bucketed
themes
into
the
five
major
categories
that
you
see
here.
It's
under
people
guides
guide
house
identified
that
there
is
a
lack
of
long-term
investment
in
staffing,
there's
high
turnover,
but
there
is
a
desire
for
better
customer
education,
onboarding
and
training
on
city's
procurement
processes.
P
P
Our
financial
management
system
fms
is
effective,
but
it's
very
outdated
and
for
certain
requests
there's
a
desire
from
city
staff
for
workflow
management
systems,
so
they
can
understand
where
their
requests
are
in
the
queue
and
to
understand
when
things
are
in
their
court
and
we
currently
don't
have
technology
that
easily
allows
us
to
automate
and
track
key
performance
indicators.
How
we
do
this
today
is
very
manual
with
regards
to
policies.
Some
procurement
policies
are
very
difficult
to
implement,
such
as
the
informal
three
quotes
process.
P
The
slide
here
shows
where
we
would
eventually
like
to
get
to.
We
want
to
get
to
a
place
where
we
have
decreased
processing
times
and
procurements
better
support
the
staff
in
navigating
the
procurement
process,
develop
a
diverse
vendor
pool
and
continue
to
ensure
the
efficient
use
of
city
funds
critically,
the
future
of
state
envisions
purchasing
having
a
seat
at
the
table
in
the
city's
roadmap
planning
and
other
large-scale
city
initiatives
where
we
can
be
a
strategic
partner
at
the
forefront
and
in
the
future.
These
are
the
various
roles
we
aspire.
P
With
regards
to
technology
and
you'll,
see
this
on
all
pillars:
that
guide
health
divides
recommendations
along
a
one
to
five
year
timeline,
so,
regardless
of
technology
on
quick,
wins
things
that
they
think
can
be
achieved
within
one
year.
Guidehouse
is
recommending
developing
dashboards
using
existing
software
tools
to
automate
the
tracking
of
kpis
in
the
medium
term,
using
using
automation,
technologies
to
change
how
we
collect
and
work
with
requirements
from
departments
on
their
procurement
requests
and
in
the
long
term,
it's
eventually
to
replace
our
financial
management
system.
P
P
On
training,
some
of
the
recommendations
issued
by
guide
house
were
to
redesign
the
purchasing
internet
site,
introduce
contract
and
procurement
trainings,
including
modular
trainings,
in
a
medium
term,
to
conduct
a
citywide
disparity
study,
which
efforts
we're
currently
exploring
right
now
and
developing
an
annual
training
program
for
purchasing
staff
in
the
long
term.
Some
recommendations
include
developing
a
formal
vendor
outreach
program
and
implementing
a
learning
management
system.
P
P
With
regards
to
policy,
guidehouse
is
recommending
the
city
that
conduct
a
risk
assessment,
examination
examination
on
things
like
insurance
requirements
on
things
like
indemnification
items
of
that
nature,
and
the
city
does
agree
with
these
points
it
does.
It
is
going
to
be
a
collaborative
effort
with
stakeholders
which
would
have
to
be
prioritized.
P
Other
items
that
they're
recommending
is
increasing
the
competitive
procurement
threshold
from
ten
thousand
dollars
to
twelve
thousand
dollars.
Finance
and
staff
feels
that
we
can
possibly
be
a
little
more
aggressive
and
we're
exploring
what
is
an
appropriate
amount
to
increase
you,
and
in
the
long
term,
they
are
also
recommending
a
regular
review
of
the
mooney
code
community
code
process
and
to
bring
forth
recommendations
to
counsel
at
regular
intervals.
P
And
with
regards
to
process
inconsistency,
they
are
recommending
that
we
expand
the
usage
of
cooperative
agreements
so
that
we
can
easily
contract
with
vendors
who,
whether
there's
a
diversity
of
vendors
with
resellers
and
manufacturers,
and
to
transition
to
a
model
where
purchasing
is
more
involved
in
scope.
Development
with
apartments
at
the
outset,
there's
some
other
items
on
here
regards
the
consulting
procurements,
which
I'll
get
back
to
in
the
subsequent
slide.
P
And
with
regards
to
staffing,
guidehouse's
findings
is
that
the
city
is
not
sufficiently
staffed
to
respond
to
the
demands
on
our
services,
so
just
for
illustration
purposes.
The
work
group
that
is
responsible
for
purchase,
orders
and
low
bids,
their
their
workload
through
a
10-year
period,
from
2010
to
2020
increased
by
250,
with
no
change
in
staffing.
P
P
The
finances
department
believes
that
we
can
probably
achieve
the
efficiencies
we
would
like
to
see
without
having
to
go
to
full
centralization.
We
don't
think
the
organization
is
ready
for
that.
If
the
finance
department
in
the
future
were
staffed
in
a
way
where
we
could
provide
training
or
consultative
advice
to
departments
on
their
procurements,
that
may
be
enough
to
achieve
the
the
improvements
we
would
like
to
see
with
department-led
procurements.
P
And
this
is
the
last
slide,
so
this
slide
right.
It
indicates
it
shows
the
implementation
plan
that
guidehouse
is
recommending
and,
as
you
can
see,
a
lot
of
it
is
set
at
a
very
high
level,
because
it
is
contingent
upon
city
decisions
on
investments
in
staffing
technology,
various
programs.
The
staff
will
be
evaluating
these
recommendations,
prioritizing
them
accordingly
and
bring
other.
You
know,
bring
recommendations
that
require
council
approval
back
to
council
at
a
future
date
and
with
that
that
concludes
my
presentation.
We're
here
for
any
questions.
Guidehouse
is
also
on
the
line.
H
Hi,
claire
beekman
thanks
a
lot
for
this
item,
to
try
my
best
to
offer
my
my
feelings
about
this
sort
of
work
that
I
I
don't
fully
understand.
I
wish
I
did
better,
but
you
know
to
try
to
help
in
any
way.
I
can
you
know
the
work
I
do
with
the
openness
and
accountability
with
technology
can
really,
I
think,
be
an
important
part.
H
It
already
is
an
important
part
now
in
how
we
decide
the
procurement
process,
but
to
include
those
ideas
in
in
how
you
talk
about
this
item
in
the
future.
As
part
of
overall
goals
is
important,
you
had
a
a
smart
cities
item
last
week
about
you
know
where
our
technology
practices
are
at.
Items
that
were
in
yellow
seemed
clearly
to
me
that
you
need
to
be
practicing
more
open
public
policies.
H
When
you're
talking
about
the
initial
introduction
that
that's
an
important
factor
and
from
that
to
also
mention
the
technology
itself
that
you're
procuring,
we
can
you
know
with
our
you
know:
what's
it
called
sanctuary,
city
policies
are
good
practices
of
civil
rights
and
civil
protections.
We
can
really
fine
tune.
What
exactly
the
procurement
process
is
about
and
and
what
exactly
when
we,
we
are.
You
know
using
our
data
collection
and
such
to
have
better
practices
and
civil
rights
and
civil
protections
within
that
new
technology
we're
procuring
at
this
time.
H
E
But
I
you
know,
as
I
looked
at,
that
slide,
describing
the
continuum
between
centralization
and
decentralization,
I
would
have
guessed
knowing
nothing
about
procurement
other
than
that
it's
the
biggest
gripe
of
you
know
not
the
biggest
gripe.
It's
it's
a
common
gripe.
I
know
I
hear
and
made.
Oh,
we
can't
get
through
procurement.
Okay,
I
would
assume
that,
because
of
the
griping,
that
means
this
is
really
centralized
and
everybody's
griping,
because
they
don't
have
enough
control
over
this.
E
E
E
Okay,
so,
okay,
I'm
sorry,
so
I
misread
that
slide
because
I
know
one
way
to
cure
the
griping
is
to
decentralize
and
give
it
to
everybody,
and
I
guess
my
question
is,
as
we
think
about
procurement.
More
broadly
is
is
that
something
we
may
want
to
consider.
I
mean
I
I'm
just
nervous
about
this
idea
of
more
centralization
because
we're
so
incredibly
challenged.
I
know
that
staffing
is
a
big
part
of
this,
but
we're.
L
L
E
L
I
think
in
the
area
on
consulting
services,
it's
where
we
agree
to
disagree
with
the
with
the
consultant
and
think
that
there
are
some
things
that
we
can
do
to
enhance
our
consultative
nature
in
procurement
in
jennifer's
shop,
in
providing
a
resource
that
departments
can
come
to
when
they're
doing
an
rfp
for
consulting
services,
because
they're
not
burst
in
the
process
of
doing
a
procurement.
So
we
can
assist
them
in
that
help.
Them
write
a
good
scope,
because
sometimes
things
get
tied
up.
Your
scope
of
service
is
what
really
then
helps
to
find
your
contract?
L
So
you
make
sure
you
have
a
good,
a
good
contract,
so
you
get
the
service
that
you
intended
right
so
that
we
could
provide
those
essentially
act
as
a
consultant
to
the
departments
as
they
go
through
that
process,
but
not
completely
centralize
it.
I.
I
don't
think
at
the
end
of
the
day,
for
my
personal
opinion
that
that
would
be
the
best
for
the
organization,
but
a
few
more
staff
people
in
purchasing
to
help
departments
do
their
job.
When
they're
doing
those
types
of
procurements,
I
think,
would
be
very
beneficial.
P
So
currently,
that
authority
for
the
procurement
of
technology
resides
with
the
finance
director.
So
it's
with
the
finance
department,
and
we
see
we
see,
benefits
and
actually
having
that
centralized
because
we
can
identify
where
there's
a
common
need
across
departments
and
work
with
the
I.t
department
to
you
know,
set
up
master
agreements
for
certain
things:
leverage
our
buying
power
to
negotiate
with
vendors.
It's
very
very
handy
when
everything
like
a
commodity
is
looked
at
at
an
organizational
level
like
technology.
E
E
G
G
It's
something
that
has
come
up
in
projects
in
the
city
and
definitely
with
council
member
offices
where
we
have
technology,
that's
made
to
help
us
with
serve
our
constituents.
Yet
we
still
phase
face
the
ten
thousand
dollar
threshold
with
a
mayor
and
10
council
members,
it's
so
there's
definitely
a
lot
of
room
to
improve.
G
L
And
that's
where
we
run
into
challenges
when
we're
trying
to
do
a
solicitation
for
say,
banking
services,
where
the
law,
all
of
the
large
vendors
that
would
be
able
to
comply
with
our
minimum
qualifications,
may
have
had
an
issue
of
wage
theft,
but
they've
paid
their
judgment.
So
so
that's
the
line
that
we're
walking
is
trying
to
determine.
G
G
O
B
J
T
Good
afternoon,
mayor
city,
council
and
members
of
the
public,
my
name
is
sarah
sarape,
director
of
the
office
of
administration
policy
and
intergovernmental
relations.
I'm
joined
by
police
chief,
mata,
lieutenant
steve
donahue
and
sergeant
lavos.
To
present
to
you,
the
proposed
privately
made
firearm
ordinance.
T
T
First
I'll
address
what
is
a
ghost
gun?
According
to
the
u.s
department
of
justice,
a
privately
made
firearm
is
often
called
a
ghost
gun
because
it's
not
marked
with
a
serial
number,
making
it
more
difficult
for
law
enforcement
to
trace.
If
it
is
used
to
commit
a
crime,
the
terms
are
often
used
interchangeably
and,
let
me
clearly
state
privately
made.
Firearms
are
not
illegal.
T
T
T
This
relationship
is
seen
in
the
exponential
growth
of
ghost
guns
retrieved
at
crime
scenes
the
doj
states.
There
has
been
a
substantial
increase
in
the
number
of
privately
made
firearms
recovered
from
crime
scenes
throughout
the
country.
In
recent
years,
from
january
2016,
through
december
2021,
there
were
over
45
000
suspected
privately
made
firearms
recovered
by
law
enforcement
from
potential
crime
scenes
and
reported
to
the
bureau
of
alcohol,
tobacco
firearms
and
explosives.
T
T
T
For
these
and
more
reasons,
the
doj
published
a
new
rule
on
april
11th.
That
does
several
things
I'll
name
a
few
important
to
this
context
to
help
law
enforcement
trace
guns
used
in
crimes,
the
rule,
modernizes
the
definition
of
frame
or
receiver
clarifying
what
must
be
marked
with
a
serial
number,
including
an
easy
to
build
firearm
kits
to
help
keep
guns
from
being
sold
to
convicted
felons
and
other
prohibited
purchasers.
T
The
rule
makes
clear
that
retailers
must
run
background
checks
before
selling
kits
containing
the
parts
necessary
for
someone
to
readily
make
a
gun
and
to
help
reduce
the
number
of
unmarked
and
hard
to
trace
ghost
guns.
The
rule
establishes
requirements
for
federally
licensed
firearm
dealers
and
gunsmiths
to
have
serial
numbers
added
to
3d
printed
guns
or
other
unserialized
guns
in
their
inventory.
T
T
Many
large
cities
in
california
have
also
further
banned
the
possession,
sale
and
transfer
of
unserialized
firearms
and
unfinished
frames
and
receivers,
including
the
city
and
county
of
san
francisco.
The
cities
of
los
angeles,
san,
diego
and
oakland,
with
the
city
of
san
diego,
getting
its
first
conviction
under
their
ordinance
last
week,.
T
T
T
T
T
T
T
Lastly,
should
you
pass
this
ordinance
today,
we
would
commit
communicate
to
our
residents
that
they
have
120
days
from
the
day
the
ordinance
becomes
effective
to
become
compliant
unique.
Serial
number
applications
can
be
submitted
via
the
california
firearms
application
reporting
system
to
request
a
unique
serial
number.
T
H
That's
going
on,
so
it's
a
trade-off
that
I
hope
you
know
if
it
takes
texas
goes
away
as
it
continues
for
the
next
20
years.
It
will
plateau,
perhaps
in
a
20-year
time
period
we're
going
to
have
to
wait
and
then
start
really
working
programs
that
then
california
we're
taking
a
different
approach.
We're
trying
to
you
know
it's
I
don't
know
just
deal
with
guns
themselves
is
not
exactly
that
great
of
a
tool.
H
I
mean
that
it
can
be
necessary
for
some
instances,
but
I
I
think
it
can
be
questioned,
I'm
in
that
camp
myself.
So
with
my
final
30
seconds.
So
thank
you
that
you're
working
on
this
item.
It's
taken
a
lot
of
effort
just
to
get
here,
so
we're
trying
to
practice
something
decent.
I
think
and
we're
trying
to
address.
You
know
the
ghost
gun
manufacturers
who
do
this
in
the
name
of
war
and
sell
them
across
the
world.
We
put
a
damper
on
that
and
now
you're
doing
this
item.
H
J
That
will
actually
not
prevent
any
violence
whatsoever,
and
we
know
this
by
now,
and
I
would
ask
and
urge
the
city
council
to
work
on
things
that
will
prevent
the
violence
in
the
first
place,
and
I
think
number
one
in
all
of
this
is
mental
health,
and
it
just
again
it
bothers
me
that
so
much
city
council
time
is
spent
with
with
this
instead
of
mental
health.
Thank
you.
L
N
Hi,
my
name
is
jonathan
fleming
and
I'm
the
ceo
and
the
executive
director
for
the
silicon
valley,
public
accountability
foundation,
and
we
believe
that
correct
definitions
do
matter.
A
privately
manufactured
firearm
or
pmf
is
any
privately
made.
Firearm
frame
or
receiver
completed,
assembled
or
otherwise
produced
by
a
person
other
than
a
licensed
manufacturer.
N
Staff's
graphic
was
incorrect,
but
I
do
appreciate
sarah
explaining
that
not
all
pmfs
are
illegal
and
I
wonder
if
they
aren't
all
illegal,
then
why
does
the
ordinance
not
clarify
this,
and
why
does
it
not
to
target
untraceable
pmfs?
Only
a
pmf
is
constitutionally
protective,
while
an
untraceable
pmf
is
a
ghost
gun.
Both
are
pmfs,
however,
one
is
legal
and
the
other
is
illegal.
For
those
who
remember:
geometry,
it's
like
a
square
is
a
rectangle,
but
a
rectangle
may
not
be
a
square
council
directed
staff
to
address
ghost
guns
which
are
specifically
untraceable
pmfs
again.
N
The
ordinance
is
written
bans
all
privately
manufactured
firearms
in
san
jose,
even
legally
ones,
even
legal
ones,
because
it
lumps
all
of
them
together.
Our
nonprofit
would
support
the
ordinance
if
there
were
just
two
very
small
changes
made
to
item
1032,
280
prohibitions
on
readily
convertible,
unfinished
receiver,
friends,
receivers
and
frames
with
the
term
readily
convertible
add-in
and
1032-290
prohibitions
on
untraceable,
privately
manufactured
firearms,
with
the
word
untraceable
added
for
clarification
that
this
specifically
targets
illegal,
ghost
guns.
If
these
minor
changes
are
made,
we
support
this
ordinance.
N
K
A
A
supply-side
approach
to
gun
violence
means
focusing
not
just
on
shooters,
but
also
on
the
source
of
their
guns.
In
addition
to
working
with
the
youth
of
disparately
impacted
communities
to
interrupt
the
cycle
of
violence,
a
supply
side
of
folks
will
look
at
the
gun.
Industry's
marketing
and
retail
approaches
of
practices.
A
Ghost
guns,
for
example,
are
expressly
designed
to
be
crime
guns,
relatively
cheap,
accessible
without
a
background
check
and
untraceable.
If
and
when
a
crime
is
committed.
Their
popularity,
ironically,
creates
the
risk
of
violence
which
they're
supposed
to
be
protection
against
kudos
to
san
jose
for
interrupting
this
unjustifiable
flow
of
harm
into
its
communities.
Thank
you.
B
A
My
name
is
sharon
jenkin,
I'm,
the
state
community
outreach
lead
for
mom's
demand,
action
for
gun
sense
in
america,
and
I
want
to
applaud
the
city
council
for
taking
on
this
privately
made.
Firearm
ordinance,
the
proliferation
of
guns
in
san
jose
has
been
a
huge
epidemic.
A
huge
problem,
and
these
untraceable
firearms
or
ghost
guns,
are
really
becoming
the
most
important
part
of
this
issue.
I
again
thank
you
so
much
for
taking
this
on
and
bringing
us
into
line
with
other
major
cities
such
as
san
francisco,
la
and
oakland,
in
keeping
our
citizens
safe.
L
A
R
Good
afternoon,
mayor
and
council,
as
stated
in
email
sent
to
the
city
manager,
the
city
attorney
and
all
of
you,
I
want
to
support
this
ordinance
with
minor
changes
I
can
get
behind
it.
The
third
slide
showed
ghost
guns
equals
privately
made
fire
firearms
and
big
letters.
Those
terms
are
not
interchangeable.
R
A
ghost
gun
is
an
untraceable,
privately
made
firearm
and
privately
made
fire.
Firearms
are
not
necessarily
ghost
guns,
it
sounds
like
a
minor
distinction,
but
let's
add
language
to
make
it
clear.
As
you
just
heard,
svpaf
asked
for
two
small
changes:
three
words
readily
convertible
and
untraceable
to
be
added
to
the
ordinance.
R
R
R
So
I'm
asking
you
all
to
make
just
those
minor
modifications
today
to
the
council.
I
ask
that
you
continue
to
hold
this
body
and
the
mayor
accountable
for
community
outreach
on
all
gun
harm
reduction
ordinances,
not
just
moms
demand
action
or
the
giffords
or
the
brady
organizations,
but
to
the
residents
and
organizations
that
live
here
meet
with
the
residents
about
what
gun
laws
that
have
already
been
passed,
how
they
impact
people.
What
do
people
need
to
do
what's
coming
and
why?
R
A
L
A
Okay,
the
ordinance
as
written
fails
to
distinguish
between
privately
manufactured
firearms
and
ghost
guns.
Ghost
guns
are
a
subset
of
privately
manufactured
firearms
pmfs
for
short,
privately
manufactured
firearms.
Pmfs
are
not
in
and
of
themselves
necessarily
illegal.
However,
ghost
guns,
the
correct
term
that
should
be
used
here
are
untraceable
and
therefore
violate
existing
laws.
A
E
Thank
you,
sarah
or
others
on
staff.
Would
you
like
to
respond
to?
I
think
the
two
concerns
raised
around
language,
one
about
a
desire
from
some
members
of
the
community
about
including
the
terms
readily
convertible,
to
describe
the
prohibition
on
unfinished
receivers
and
frames,
and
then,
secondly,
that
I
think
the
insertion
or
qualification
is
untraceable
with
regard
to
the
privately
manufactured
firearms
provision
or
nora
or
anyone.
L
In
looking
at
the
suggestions,
my
office
did
think
it
they.
They
were
distinctions
without
a
difference
given
the
language
in
the
definitions,
but
I
would
defer
to
the
police
department
and
whether
or
not
you
think
that
there
are
distinctions
that
or
that
these
terms
means
something
in
terms
of
the
proposed
ordinance
and
the
types
of
guns
that
we're
talking
about.
A
We
actually
agree
with
mr
rate
and
mr
fryman
when
we
discuss
the
unfinished
framework
receiver
based
on
the
definition,
that's
in
the
ordinance
as
written
by
the
city
attorney's
office.
It
clearly
differentiates
between
just
a
blob
of
metal
or
some
printing
parts
to
something
that's
been
formed
into
what.
O
O
A
K
A
E
So
what
I
think
I'm
hearing
is,
it
would
be
redundant
simply
throw
more
of
this
language
in
yes,
okay,
thank
you,
lieutenant
thank
you
to
you,
sarah,
and
to
tara
on
norah's
team
and
to
lieutenant
for
all
your
work
on
this
ordnance
and
our
other
related
gun
heart
measures.
All
right
is
there
other
questions,
comments,
counselor
davis,.
J
Thank
you
I,
and
I
want
to
thank
sarah
and
the
chief
and
the
lieutenant
for
the
clarification,
nora.
I
think
it's
really
important.
I
read
through
the
ordinance
it
it's
clear
in
here
to
me
that
we're
talking
about
exempting
things
that
are
serialized
and
it's
really
important
for
us
to
get
the
ghost
guns,
the
untraceable
weapons
off
the
streets.
J
T
That
is
correct,
council
member,
but
so
some
parts
of
the
ordinance
are
in
some
way
redundant
with
state
law.
Other
parts
are
filling
a
gap
before
federal
law
takes
effect.
The
third
piece
related
to
the
possession
of
unfinished
frames
and
receivers
is
different,
but
it's
it's
not
some
new
innovation.
These
other
cities
have
done
it
as
well,
and
if
the
state
law
that's
currently
being
contemplated
in
the
capital
passes,
then
it
we're
basically
just
filling
another
gap.
J
Okay,
thank
you.
I
think
it's
important
for
us
to
do
that
as
local
law
enforcement,
that
is,
I've
heard
from
many
police
officers
that
they're
constantly
recovering
ghost
guns,
as
they
are
coming
in
contact
with
suspects
and
criminals,
and
so
I'm
happy
to
to
support
this
today,
and
I
just
want
to
point
out
to
anyone
who
is
commenting
about
mental
health.
E
Thank
you.
I
appreciate
you
clarifying
both
councilmember
davis
and
sarah
on
that
important
issue.
What
exactly
we're
doing?
That's
different
that
hasn't
been
done,
and
I
just
want
to
make
sure
I'm
clear
in
my
own
mind,
sir,
that
the
federal
rules
have
passed
on
april.
11Th
essentially
will
address
distribution
and
sale,
so
at
least
we'll
stop
the
the
tide
from
rising
of
these
illegal
ghost
guns,
but
that
ocean
of
guns
that's
already
out
there.
The
the
federal
ordinance
alone
doesn't
enable
us
to
be
able
to
say
hey.
E
You
can't
possess
that,
which
is
what
we
want
our
police
officers
to
be
able
to
say
when
they
encounter
somebody
with
a
frame
or
receiver
that
appears
to
qualify
under
the
audience.
Is
that
right?
That
is
correct.
Okay,
so
I
think
that's
important
distinction,
in
addition
to
obviously
the
gap
in
timing-
and
you
know,
sacramento
may
or
may
not
pass
laws
and
if
they're
comprehensive,
I
expect
they'll
be
preemptive
anyway,
and
that's
that's
fine.
In
the
meantime,
I
think
cities
are
recognizing.
We've
got
a
challenge.
A
G
G
T
G
L
Correct
we
would
need
to
establish
a
penalty
for
that
type
of
violation.
Under
the
municipal
code.
We
can
only
have
infractions
or
misdemeanors,
and
we
would
deal
with
this
as
we
do
most
of
the
munico
violations
and
make
a
decision
on
pursuing
it,
either
as
a
as
a
civil
infraction
with
penalty
or
misdemeanor.
L
L
E
E
E
Okay,
yeah,
it's
paradoxical,
but
I
I
think
I
think
the
point
the
chief
made
is
a
good
one,
which
is
there's
gonna,
be
a
whole
lot
of
other
things
going
on.
Probably
if
we're
finding
these
guns
in
someone's
possession
and
usually
those
other
things
will
give
us
plenty
of
basis
for
for
doing
what
needs
to
be
done
to
make
the
situation
safe.
So
thank
you
all
right.
Other
questions.