►
From YouTube: 6/8/21 | City Mgr. Dave Sykes presents City's Response to COVID-19 & Continuity of Operations Plan
Description
San José City Council June 8, 2021 Meeting, Agenda Item 3.1
A
Thank
you
dave,
I'm
lee
wilcox,
deputy
city
manager
and
eoc
director
for
the
month
and
on
behalf
of
kip
harkness,
and
I
kip
partners
and
I
I'll
be
presenting
on
3.1
today,
along
with
the
entire
team,
we're
going
to
go
through
some
snapshots
of
updates
from
the
emergency
operations
center
this
last
month,
as
well
as
an
update
on
our
vaccination
support
efforts
on
behalf
of
the
county
and
our
residents
and
then
starting
to
do
a
deeper
dive
into
the
federal
state
and
county
public
health
guidance
which
we'll
get
into
and
remain
somewhat
murky.
B
A
Globally,
the
world
has
seen
170
mil
over
170
million
cases
of
coven
19
and
over
3.7
million
deaths
globally
more
locally
in
our
own
county.
2
hundred
and
fifty
three
people
have
died
from
coven
19
and
our
seven
day,
rolling
average
of
new
cases
was
24
per
day
as
of
sunday
with
11
patients
in
the
icu
throughout
the
county.
A
As
we've
continued
to
move,
we
are
currently
in
the
states
yellow
tier
which
we'll
touch
upon
in
a
few
slides
and
on
the
vaccination
front.
76.5
of
county
residents,
ages,
12
and
above
have
received
at
least
one
dose
of
the
vaccination
and
66
percent
of
county
residents.
12
and
over
have
completed
their
full
vaccinations.
A
As
reported
out
last
month,
we
remain
focused
on
continuing
to
serve
the
most
our
residents,
mostly
in
need
from
the
pandemic,
as
we
continue
to
shift
from
response
to
recovery.
This
is
a
large
and
complicated
realignment
of
city
service
delivery
and
is
almost
as
complex
and
as
hard
as
the
pandemic
response
itself.
A
This
workers
includes
continuing
eoc
operations
without
any
interruptions
to
our
most
vulnerable
residents.
Returning
eoc
functions
back
to
departments
without
interruptions,
as
well
as
standing
up
a
large
recovery
effort
in
parallel,
so
that
we
don't
lose
valuable
time.
Our
approach
is
one
of
thoughtful
collaboration
and
thorough,
as
we
work
with
all
the
departments
in
the
community
to
guide
this
work
next
slide.
A
Currently,
we
are
in
stage
nine
of
our
city
framework
and
we
are
in
the
yellow
tier
of
the
stage
framework
which
is
nearing
a
full
reopening.
This
is
the
club
we've
been
to
a
full
reopening
in
stage
10
since
the
beginning
of
the
pandemic.
A
Just
for
context,
we
were
in
stage
five
last
december
of
2020,
and
last
month
we
were
in
stage
a
for
the
orange
tier,
as
we
reported
out
as
an
organization
and
community.
We
continue
to
work
within
the
guidance
of
the
state's
yellow
tier
framework,
as
well
as
the
county's
latest
emergency
health
order
from
may
18th
by
june
15.
We
expect
california
and
san
jose
to
be
able
to
open.
A
A
This
provides
a
snapshot
of
our
work
in
the
emergency
operations
center
during
the
month
of
may.
Our
numerous
branches
continue
to
work
in
support
of
our
most
vulnerable
and
just
quickly
want
to
review
that
our
summer
camp
programming
with
prns
ages,
three
to
five
is
a
61
capacity
already
ages
5
to
12
is
at
87
capacity,
and
the
team
continues
to
work
on
communicating
out
about
available
scholarships
to
those
who
may
need
them.
A
We
continue
to
support
our
unhoused
residents
across
five
new
sites.
The
monterey
and
bernal
roof
ferrari
evans
lane
south
hall
and
the
camden
community
center
the
interest
of
time.
This
is
just
a
brief
snapshot
of
the
efforts
from
this
path
past
month,
but
I
do
want
to
say
that
I'm
grateful
for
all
of
the
people
and
the
teams
in
the
emergency
operations
center
for
the
unrelenting
work
this
past
month
and
throughout
the
pandemic.
A
Next
slide,
as
I
mentioned
at
the
beginning
for
ages,
12
and
above
the
county
for
at
a
county
level,
76
of
county
residents
have
received
their
first
dose
of
the
vaccination
for
san
jose
we're
at
79
for
12
and
over
have
received
their
first
dose
so
we're
slightly
ahead
of
the
county
average
and
are
making
progress,
but
not
for
some
of
us,
with
unbacked
unvaccinated
disproportionately
in
the
hispanic.
Latino
low-income
young
and
among
san
jose's
residents
are
particularly
concentrated
in
the
east
side
and
near
downtown.
A
This
is
why
we
continue
to
push
and
support
the
county
to
vaccinate
our
entire
community.
The
county
has
begun
shifting
strategies
and
tactics,
and
we
have
worked
with
them
to
support
these
efforts,
including
being
much
more
targeted
in
our
outreach,
shifting
vaccination
events
to
evenings
and
weekends,
trying
new
methods
of
communication
to
communicate
with
our
unvaccinated
residents,
as
well
as
helping
support
staffing
resources
for
san
jose
vaccination
site
to
go
into
more
specifics.
I'll
now
hand
it
over
to
ann
tran,
who
leads
our
vaccination
task
force
and
carlos
velasquez
from
our
emergency
public
information
team.
B
B
So
we've
been
in
vaccination
support
for
over
177
days,
excluding
weekends
and
the
fire
department
has
dedicated
82
personnel
to
support
with
various
vaccination
operations
so
very
first
in
january,
and
they
were
supporting
with
the
county,
with
the
first
responders
clinic
where
we
helped
to
vaccinate
healthcare
workers
and
frontline
employees
and
then,
as
more
supply
came
into
our
system.
The
fire
department
shifted
operations
to
support
with
in-home
vaccinations,
as
well
as
community
and
mobile
vaccinations,
and
very
early
on.
B
We
knew
that
the
best
way
to
get
vaccinations
into
communities
is
to
build
on
our
partnerships
and
rely
on
those
trusted
partnerships
to
help
us
engage
with
our
residents.
So
today,
we've
partnered
with
40
plus
community
partnership
partners
and
those
include
health
care
providers
and
together
we
were
able
to
deliver
vaccinations,
hot
meals,
rental
assistance
walk
around
support
such
as
such
as
rent,
shelter,
referrals,
as
well
as
stimulus
check,
support
in
early
april
to
may
and
as
our
vaccination
operations
scaled
to
go
beyond
information.
B
Sharing
and
community
engagement
we
added
more
team
members
to
take
on
items
to
support
items
such
as
canvassing
phone
banking,
training,
volunteers,
data
collection,
training
and
onboarding,
new
staff
and
volunteers,
and
then
tracking
our
finances
and
running
on
large
recruitments.
So
the
culmination
of
having
the
fire
department's
injector
capacity,
as
well
as
the
community
partnerships
that
we've
built
and
more
team
members,
means
that
we
can
bring
more
vaccination
events
into
communities
that
need
it.
B
The
most
so
today,
we've
put
on
14
vaccination
events
and
vaccinated
more
than
23
000
residents,
including
some
employees
through
our
partnerships
and
collaborations,
and
our
vaccination
support
continues
every
single
day
even
on
days
in
which
we
don't
have
a
vaccination
event
going
on.
And
that's
because
the
177
vaccine
champions
that
we've
onboarded
and
recruited
for
the
county
are
currently
supporting
the
county
with
county-wide
vaccination
operations
and
it's
pretty
heartwarming
to
put
on
events
with
the
county
and
see
that
our
vaccine
champions
are
supporting
us.
C
B
Our
events
like
children
of
the
rainbow
and
that
last
weekend
with
the
mayfair
community
center
next
slide.
B
We
want
to
continue
ensuring
that
vaccinations
reach
more
people
and
there
are
two
significant
changes
since
my
last
update.
The
first
is
the
expansion
of
the
county's
in-home
vaccination
program
under
the
expanded
eligibility
criteria,
the
county
broadened
its
its
in-home
eligibility
criteria
and
also
allowed
the
fire
departments
to
take
on
more
vaccines
per
trip.
B
What
that
means
is
that,
in
addition
to
being
able
to
vaccinate
the
participant
that
enrolled,
the
fire
department
can
also
vaccinate
entire
households
who
who
want
that
opportunity,
and
then
we've
also
found
opportunities
to
connect
our
residents
to
other
resources
such
as
library
access,
especially
for
homebound
residents,
who
might
not
be
able
to
get
to
the
library
and
so
easily.
So
those
are
some
of
the
partnerships
that
we've
been
able
to
build
through
leveraging
the
in-home
vaccination
program
a
little
bit
of
numbers.
B
So
far,
the
total
number
of
interested
people
that
called
in
or
emailed
or
requested
in
home
vaccination
support
county
wide
is
about
1
304,
and
the
total
number
of
people
who
were
scheduled
in
which
the
county
either
called
back
or
was
able
to
schedule
through
their
phone
bank,
is
what
is
750
and
of
the
750.
B
365
of
them
are
san
jose
residents
and,
to
date,
the
fire
department,
our
fire
department,
was
able
to
vaccinate
320
of
those
residents
that
requested
in-home
support
and
the
other
significant
change
is
the
expansion
of
buyer
vaccine
eligibility
for
12
to
15
year
olds
and
the
county
is
making
it
as
easy
as
possible
for
youth
to
get
vaccinated.
So
the
youth
can
either
be
accompanied
by
a
parent
or
guardian
or
have
signed
and
written
consent,
or
have
the
parent
or
guardian
be
available
by
phone
to
give
consent.
B
Moving
on,
we
have
a
little
bit
of
ways
to
go
to
get
to
85
percent
of
our
population
vaccinated,
and
that
is
our
goal
by
august
1st.
The
city
of
san
jose
is
currently
at
79,
like
lee
said,
and
the
total
population,
age,
12
and
older
is
pretty
much
a
little
bit
less.
Now
that
we
have
66
around
57
000
vaccinations
left
to
go
according
to
covet
act,
now.org,
which
is
supported
by
harvard
stanford
and
georgetown
university,
and
the
city
of
san
jose
is
currently
number
one
leading
in
covet.
B
19
vaccinations
beating
out
san
francisco
and
boston,
and
that
speaks
to
the
tireless
efforts,
and
you
know
the
advocacy
work
that
we've
done
as
a
city
and
alongside
our
partners
to
get
more
vaccines
into
our
county
when
there
was
limited
vaccines,
and
it
also
speaks
to
the
impacts
of
our
community
engagement,
education
and
communications
efforts.
It's
really
a
whole
community
effort
to
get
us
here,
and
you
know,
as
we
look
forward
to
reaching
our
goal
of
85
of
residents
12
and
older.
B
We
have
some
work
left
to
do
and
it
really
involves
being
more
creative
in
in
our
messaging,
more
creative
in
our
incentives
and
making
events
more
fun
and
ensuring
that
our
communities
are
continually
engaged
and
informed,
and
the
work
continues
to
drive
up
numbers
in
under
vaccinated
census,
tracts
in
our
city
in
our
council
districts,
as
well
as
engaging
on
spanish-speaking
communities
and
because
they
are,
they
still
need
to
drive
up
vaccination
numbers
in
these
highly
vulnerable
areas.
Next
slide.
B
So
going
back
to
our
roadmap,
we
want
to
continue
focusing
our
efforts
on
supporting
vaccine
vaccination
operations
and
that
includes
building
more
capacity
for
community
vaccination
events,
especially
weekends
and
evening.
Events
to
accommodate
for
working
hours
continue
our
outreach
efforts
and
then
provide
injector
support
where
there
is
need
and
adding
more
capacity,
has
little
impact
if
the
information
and
messaging
isn't
making
it
to
the
communities
and
residents
that
need
it,
the
most
and
in
the
right
way.
B
D
D
One
of
these
strategies
has
been
using
text
alerts
which
has
proven
to
be
effective
in
getting
more
of
our
residents
to
visit
our
important
vaccine
resource
page
and
has
supported
our
vaccine
events
in
may.
We
worked
with
the
city's
emergency
management
team
to
deliver
two
text
messages
through
the
wireless
emergency
alerts,
nixel
and
alert
scc
systems
which
are
used
to
notify
residents
about
you
know
critical
situations
through
alerts
on
cell
phones,
mobile
devices
and
even
email.
D
This
city
sent
two
text
messages
each
in
english
and
spanish
on
may
20th
and
may
27th.
The
one
on
may
20th
was
sent
to
those
in
our
priority
zip
codes
and
census
tracts
with
the
lowest
vaccination
rates
in
the
city,
encouraging
them
to
get
vaccinated
and
including
a
link
to
our
vaccine
resources
page.
D
The
one
on
may
27th
was
sent
to
much
less
people
only
to
residents
in
the
census
tracts
near
the
mayfair
area
to
promote
a
may
30th
vaccination
event
at
the
mayfair
community
center
that
one
also
linked
to
our
vaccine
resources
page
with
the
event
info
on
front
and
center
on
the
top
of
the
page,
and,
as
you
can
see
on
the
graph,
our
regular
web
page
traffic
to
our
vaccine
resources
page
saw
a
huge
spike
with
up
to
24
000
visits
to
the
english
and
4
000
visits
to
the
spanish
page
vaccine
resource
pages
on
may
20th.
D
We
also
saw
a
big
spike
on
may
27th
as
well.
This
increase
in
traffic
lingered
for
a
few
days
after
that,
as
you
can
see,
on
the
graph,
showing
that
these
texts
help
drive
traffic
for
longer
than
just
one
day
and
a
reminder
about
our
vaccine
resource
page.
It
has
all
the
info
in
spanish
and
english
on
current
and
upcoming
vaccination
sites
in
san
jose
important
updates
and
resources.
D
So
this
is
just
one
of
the
campaigns
that
we've
helped
lead
and
that
has
supported
the
community.
Canvassing
phone
calls
and
engagement
that
anne
and
the
vaccine
task
force
have
conducted.
There
were
more
than
200
vaccinations
at
that
may
30th
event
more
than
what
was
projected.
So
I'm
happy
that
we
supported
the
event's
success
through
this
text
messaging
campaign
next
slide.
D
Another
tactic
we've
used
to
get
our
our
most
vulnerable
vaccinated
has
been
our
zomad
micro
messenger
campaign,
which
we've
run
the
last
month.
Thanks
to
a
partnership
with
the
knight
foundation,
recent
county
data
showed
us
that
younger
adults
have
one
of
the
highest
rates
of
infection
and
lowest
vaccination
rates
by
age
groups.
So,
with
this
new
data,
it
required
a
shift
in
tactics
for
our
team,
so
we
worked
with
the
vendors
omad
to
amplify
crucial
vaccine
site
and
safety
information
through
local
online
messengers,
which
you
may
know
as
social
media
influencers.
D
Our
34
messengers
chosen
with
city
staff
input,
mirror
the
ethnicity
and
ages
of
this
new
priority
group.
These
messengers
are
san
jose
artists,
gamers,
foodies,
fashionistas,
authors
and
more,
and
I
have
shared
them
the
vaccine
message
using
their
own
unique
voice,
and
since
we
started
the
campaign
in
early
may,
these
influencers
have
been
130
times
with
influencers,
also
continuing
to
post
daily
updates
on
available
vaccination
sites.
D
Their
posts
have
already
surpassed
our
our
goals.
We
have
1.4
million
impressions
and
21
000
engagements
from
those
posts,
and
I
would
I
just
want
to
highlight
that
all
those
impressions
engagements
are
likely
from
people
who
who
don't
follow
the
city
of
san
jose
on
social
media
and
are
now
viewing
commenting
liking
or
sharing
the
post
with
crucial
vaccination
information.
D
D
Yes,
gotta
get
mines
this
week
too,
so
it's
and
even
the
influencers
themselves
have
left
some
great
comments.
One
of
them
mentioned
to
us
that
it's
been
such
a
rewarding
experience
to
be
able
to
share
accurate
information
with
my
community.
The
campaign
has
also
given
me
the
opportunity
to
talk
a
lot
more
freely
about
the
vaccine
with
friends
who
have
been
on
the
fence
about
it
and
I'm
glad
I've
been
able
to
be
a
resource
for
them.
So
it's
just
an
awesome
campaign
that
we've
been
able
to
do
in
addition
to
zomb.
D
We
continue
to
share
multi-lingual
original
content
and
information
on
our
social
media
pages
from
the
county
and
other
partners
about
clinic
sites,
safety
and
updates.
Our
social
media
team
has
been
creating
very
popular,
daily
vaccine
clinic
posts
in
four
languages
that
are
being
shared
broadly
so
for
father's
day
and
graduation,
we
created
posts
reminding
people
to
get
vaccinated
now,
so
they
could
be
ready
for
those
celebrations
and
people
are
sharing
our
posts.
D
Our
facebook
posts
in
the
last
month
were
seen
by
9
500
times,
which
is
three
times
more
than
compared
to
the
city's
non-vaccination
non-vta
posts.
On
twitter,
we
doubled
our
engagement
rate.
Engagement
rate
is
the
percentage
of
people
who
engage
with
the
post
after
seeing
it.
So
I
will
say
that
the
engagement
rate
is
also
slightly
higher
than
industry
average.
D
D
We
made
sure
that
our
investment
in
these
tactics
would
give
us
the
visibility
that
we
wanted.
We
have
tv
commercials
running
during
univision's
popular
gordo.
La
flaka
show
they,
along
with
our
vietnamese
commercials,
are
also
running
during
the
local
news
broadcast.
The
reina
santiagan
of
the
radio
caliente
1370
am
is
the
voice
behind
our
ads
with
them.
D
We
continue
to
meet
with
our
partners
at
the
county,
epio
team,
the
emergency
public
information
office,
to
manage
to
make
sure
that
our
ads
are
complement
each
other,
so
we
meet
with
them
regularly
and
finally,
direct
outreach
continues
to
be
a
key
tactic
for
our
epio
team.
We
continue
to
use
our
stakeholder
partners
and
distribution
channels
to
deliver
information,
including
more
than
twenty
thousand
preparedness
kits.
These
kits
include
a
reusable
bag,
a
face,
mask
hand,
sanitizer
and
vaccination
information
in
four
languages.
D
Our
team
has
been
distributing
these
at
mercados
farmacias
and
our
colleagues
at
the
san
jose
public
library.
The
standards
or
stores
are
all
located
in
our
priority
zip
codes
and
they
include
mirancho
supermarket
on
story,
road
farmacia
dona
remedios
on
willow
street,
lucky,
seven
supermarket
and
police
lee's,
supermarket
and
el
viso
library
among
much
others.
D
We
also
distributed
a
vaccination
postcard
to
close
to
100
000
residents
who
live
in
our
priority,
zip
codes,
encouraging
them
to
get
vaccinated.
So,
thank
you,
council
members,
for
your
ongoing
assistance.
We
do
have
one
request.
I
know
that
in
april
we
work
with
your
offices
to
provide
you
with
preparedness,
bad
kits
for
you
to
distribute.
D
E
Gracias,
carlos
good
afternoon,
mayor
council,
members
and
members
of
the
public.
My
name
is
sarah
sarate,
director
of
the
city,
manager's
office
of
administration
policy
and
intergovernmental
relations,
I'll
be
walking
you
through
the
most
up-to-date
public
health
guidance
related
to
covet
19,
which
impacts
how
individuals
and
groups
can
and
should
engage
in
various
activities.
E
Vaccines
are
effective
at
preventing
coping
19
disease
and
especially
severe
illness
and
death,
and
they
also
reduce
the
risk
of
people
spreading
copenhagen
in
general.
The
centers
for
disease
control
and
prevention
guidance,
as
their
name
suggests,
provides
the
overarching
guidance
from
which
lower
levels
of
government
establish
their
regulatory
framework,
including
states
and
local
public
health
departments.
E
E
Here
we've
been
operating
under
the
blueprint
for
a
safer
economy
which
itself
allows
for
more
restrictive
rules
at
the
local
county
level
in
california,
rules
will
be
changing
to
better
align
with
cdc
guidance,
effective
june
15th
so
beginning
next
tuesday.
The
state
is
lifting
capacity
and
distancing
restrictions
for
most
businesses
and
activities,
while
the
matrix
is
seemingly
straightforward.
E
E
So
we'll
have
to
continue
watching
for
updates
for
the
general
public,
but
the
face
covering
guidance
does
state
that
in
the
workplace,
employers
are
subject
to
the
cal
osha
covet,
19
emergency
temporary
standards,
and
these
took
a
very
different
direction.
Last
thursday,
on
thursday
june
3rd
2021,
the
occupational
safety
and
health
standards
board
convened
to
vote
on
proposed
changes
to
the
covet
19
prevention,
emergency,
temporary
standards,
cal
osha,
dictates
regulatory
compliance
in
the
workplace.
E
The
revisions
that
were
passed
include
updates
to
masking
physical,
distancing
and
other
prevention
measures
for
both
vaccinated
and
unvaccinated
workers
once
approved
administratively
by
the
office
of
administrative
law.
These
standards
will
be
effective
on
june
15th
as
well.
So
what
are
those
rules
indoors
if
everyone
in
the
room
is
fully
vaccinated
and
no
one
has
covid19
symptoms?
E
The
implications
of
these
rules
are
still
unclear
and
they're
being
reviewed
by
our
teams
to
fully
understand
the
impacts,
but
it
isn't
an
end
point
either.
Immediately.
After
adopting
these
new
revisions,
the
board
convened
a
subcommittee
to
work
with
cal
osha
to
make
further
refinements
in
the
coming
weeks.
That
will
account
for
changes
in
circumstances,
especially
related
to
vaccine
availability
and
low
case
rates
across
the
state.
E
F
Well,
thank
you
for
that
handoff
sarah,
clear,
our
mud,
clear,
is
mud
or
ambiguity.
I
think
well,
certainly
not
something
we
want
to
deal
with
at
the
moment
has
something
that
I
know
we've
all
been
working
with
throughout
the
entire
pandemic.
F
So
I'm
confident,
even
though
at
125
we
were
still
convening
to
to
try
to
digest
this
and
understand
it
that
we
will
find
our
way
through
it,
and-
and
so
I
just
counsel,
mayor
members
of
the
public,
I
forgot
to
tell
you,
I'm
kelly,
primley,
the
assistant
director
for
hr
and
here
just
to
be
a
very
quick
update
on
where
we
stand
with
city
services
and
resumption
of
on-site
work.
If
you
go
to
the
next
page
here
before
we,
I
speak
just
very
generally
to
this.
F
I
do
want
to
offer
up
some
late-breaking
important
news
for
us
and
something
we
should
be
really
proud
of
as
a
city,
thanks
to
our
folks
in
employee
relations,
a
little
bit
of
help
from
public
works,
I.t
and
our
safety
team
we've
been
collecting
information
that
resides
only
with
employee
relations
on
the
vaccination
status
of
our
employees
and
at
this
point
we've
heard
from
more
than
80
percent
of
those
employees
and
are
pleased
to
report
that
almost
85
percent
are
either
vaccinated
or
in
the
process
of
vaccination,
and
for
us,
that's
a
huge,
huge
success
and
also
good
news
for
us
as
we
proceed,
how
we
reconcile
that
with
all
of
the
requirements
from
various
agencies
to
to
be
told
in
terms
of
what
that
looks
like,
but
I
think
that's
really
heartening
news
for
all
of
us,
it's
better
than
we're
doing,
county-wide
for
sure,
and
certainly
better
than
some
other
agencies
that
we
may
compare
ourselves
to.
F
So
I
want
to
offer
that
up
as
context
as
we
talk
about
this
slide.
Just
very
generally,
when
I
spoke
to
you
last
in
april,
we
gave
you
the
kind
of
status
of
city
services
again
and
want
to
offer
up
again
with
some
real
kudos
to
our
departments
who
are
taxed,
but
also
are
really
folks
who
have
been
great
partners
in
helping
us
understand
where
they
stand
with
respect
to
opening
city
services.
F
Knowing
that
we
want
to
make
sure
that
we're
putting
everything
forward
that
we
can
with
respect
to
open
and
expansion
of
severely
impacted
services
and
the
communities
that
they
also
then
impact,
and
so
we've
been
actively
working
with
the
library
pr
s,
dot,
pbc
finance
public
works
csd
are
the
ones
that
we've
quickly
been
been
talking
with
and
are
they're
all
in
good
hands.
In
terms
of
trying
to
move
forward.
F
We've
got
to
understand
the
implications
of
this
before
we
fully
expand
things
after
june
15th,
but
I
just
want
to
tell
you
that
they've
got
great
planning
in
place
and
once
we
get
over
the
safety
hurdle,
any
other
implications
for
expansion
or
reopening
of
services
have
to
do
with
whether
or
not
we
have
the
right
staffing
in
place.
F
Perhaps
some
shared
space
and
shared
services,
or
something
to
that
effect,
where
we
have
to
do
a
little
bit
more
coordination
about
how
to
expand
or
reopen,
but
that's
progressing
nicely,
and
I
think
we
only
have
a
couple
of
meetings
left,
but
folks
are
actively
in
in
process
there
on
the
next
slide.
Just
a
couple
of
reminders,
I
think
for
all
of
us-
or
at
least
I
try
to
remind
myself
as
we
talk
about
the
resumption
of
on-site
work
and
a
few
things
in
terms
of
big
picture.
F
You
know,
60
of
our
full-time
workforce
has
been
working
in
the
field
or
in
a
city
facility
for
most
of
the
pandemics.
So
a
lot
of
what
we're
talking
about
is:
how
do
we
return
folks,
both
from
the
eoc
to
their
jobs,
but
also
sustain
really
really
important,
eoc
efforts,
so
those
conversations
are
actively
happening
right
now
and
then
how
do
we
think
about
the
resumption
of
folks
who
are
working
remote
to
on-site?
F
I
will
also
note
there
and
that
walter-
and
I
had
a
very
brief
conversation
this
morning-
walter
lynn,
to
remind
me
that
we
have
400
structures
in
the
city.
City
hall
is
certainly
an
important
and
complicated
one,
but
just
a
reminder
that
they're
dealing
with
a
broad
array
of
city
structures.
Again,
that's
a
core
of
120
facilities.
F
But
it's
not
just
city
hall
that
we're
talking
about
and
they're
doing
a
commendable
job
to
try
to
balance
all
of
those
issues
in
terms
of
expansion
and
reopening,
as
you
heard
from
sarah
on
the
second
bullet,
we're
having
to
figure
out
safety
and
how
we
deal
with
employee
vaccination
information
with
all
the
different
layers
of
government.
Confident
after
our
125
conversation
that
we
will
find
a
way
through
in
terms
of
a
soft
opening
of
city
hall
and
of
both
employees
and
services.
F
And
then
I
would
just
say
on
the
last
bullet
that
you
know
we're
also
actively
talking
about
how
do
we
leverage
what
we
learned
and
continue
to
be
able
to
offer
in
terms
of
a
workplace
that
flexibility
around
working
remote?
It's
not
an
easy
balance
to
strike
and
one
that
we
need
to
experiment
with
a
little
bit
before
we
arrive
at
a
long-term
understanding
of
what
works
best,
also,
quite
frankly,
from
an
attraction
and
retention
perspective
of
our
workforce.
F
So,
on
the
this
next
slide-
and
I
think
it's
my
last
one-
I'm
just
a
reminder
that
we
are
have
put
out
five
guiding
principles
again.
This
is
just
just
speaking
to
city
hall.
We've
talked
about
a
reopening
in
terms
of
soft
launch
for
bringing
employees
back
to
experiment
with
how
we
do
that
effectively
in
the
city
hall
space
in
early
july.
F
A
lot
of
that
experimentation
is
needed
to
understand
how
to
reopen
the
first
floor
first
floor
folks
are
all
convened
to
talk
about
how
they
would
do
that
by
early
august
in
terms
of
letting
the
public
in
for
the
most
impacted
services
that
where
we
need
to
serve
folks
in
person
and
then
in
just
a
second
you're,
going
to
hear
from
tony
tabor
about
some
some
things
that
are
happening
with
respect
to
hybrid
environment
for
city
hall.
So
that's
really
all
I
have
to
offer
at
the
moment.
F
I'm
sure
we
will
entertain
lots
more
information
via
questions,
and
I
just
really
want
to
extend
gratitude
to
tony
for
taking
on
and
joining
us
for
3.1
to
talk
about
the
next
piece
so
with
that
I'll
turn
it
over
to
tony.
Thank
you.
C
Kelly
good
afternoon,
I'm
tony
tabor
city
clerk.
I
want
to
say
thank
you
to
the
following
people
who
are
part
of
this
cross-departmental
hybrid
meeting
team.
I've
been
working
with
walter
lynn,
kevin
lee,
eli
ferreira
and
jennifer
garcia
from
public
works,
rob
lloyd
from
I.t
craig
from
the
city,
craig
judson
from
the
city
manager's
office,
neelam
naidu
from
the
attorney's
office
and
house
vangenberg
from
pbce.
C
So
this
is
a
big
cross-departmental
issue
and
we're
I'm
here
to
give
the
preliminary
report
on
the
future
of
hybrid
meetings
next
slide.
I'm
sure
we're
all
but
eager
to
get
back
to
in-person
meetings
again
and
the
current
plan
should.
The
counting
state
continue
to
improve
coveted
rates
is
to
return
to
in-person
meetings
of
the
city,
council
and
city
council
committee
meetings
in
august
2021.
C
The
inclusion
of
hybrid
meetings
promotes
more
flexibility
for
members,
the
public
to
attend
in
person
or
remotely.
This
will
allow
families
to
participate
without
adversely
impacting
school
nights
and
dinner
times.
It
gives
staff
and
the
legislative
bodies
some
flexibility
to
attend
in
person
or
virtually
a
lot
of
people
can't
take
the
time
off
work
or
from
their
home
life
to
come
to
council
and
sit
for
hours
waiting
for
the
item.
They
wish
to
speak
on
with
hybrid
meetings.
C
C
So
it's
it's
a
background
noise
for
us
every
tuesday
and
I'm
imagining
that
that's
how
it
is
for
some
family
next
slide.
However,
there
are
some
considerations
we
make
as
we
move
toward
these
hybrid
meetings.
Currently,
the
city
is
under
executive
order,
n2920,
which
has
modified
the
brown
act
to
allow
members
of
legislative
body
to
participate
remotely
by
legislative
body.
We
mean
city,
council,
council
committee
and
boards
and
commissions
when
this
executive
order
is
rescinded
or
modified.
C
This
means,
if
a
commission
member
wants
to
participate
from
home,
their
home
address
will
be
on
the
agenda
and
any
member
of
the
public
come
to
that
home
and
must
be
allowed
to
view
and
speak
from
that
location.
So,
as
long
as
n2920
is
in
place,
we
can
hold
fully
virtual
or
hybrid
meetings
without
this
agenda
requirement.
C
Also,
roll
call
voting
must
take
place
whenever
one
or
more
members
of
the
legislative
body
is
not
in
person.
I
know
we
all
love
to
hear
me
call
the
role,
but
sometimes
it
can
slow
down
meetings.
So
that
is
a
consideration
when
we're
having
people
work.
Virtually.
C
Existing
staff
resources
for
city
council
meetings
is
not
currently
sufficient
with
the
expansion
to
hybrid
mode,
even
with
fully
in-person
meetings.
The
city
has
used
iot
personnel
to
fill
the
gaps
to
facilitate
meetings.
Ideally,
permanent
staff
to
assist
in
setting
up
and
administering
meetings
would
help
us
the
most.
We
believe
three
to
four
additional
av
technique.
Technicians
will
be
required
to
make
hybrid
meetings
work
effectively
moving
forward,
but
an
initial
one
to
two
positions
with
more
staff
requested
in
the
future.
C
Significant
investment
needs
to
be
made
in
the
current
software
and
hardware
in
the
city,
council,
chambers
and
committee
rooms.
The
current
system
is
about
70,
reliable
when
doing
hybrid
meetings
due
to
the
timing
of
an
rfp
process.
The
current
supply
chain
issues
that
are
plaguing
the
tech
industry,
as
well
as
increased
demand
from
all
municipalities
plus
the
time
it
takes
to
implement
it,
can
take
about
a
year
or
so
to
upgrade
the
chambers
and
committee
rooms
to
have
a
fully
reliable
solution.
C
One
of
the
suggestions
has
been
to
potentially
modify
certain
commission
and
committee
requirements
to
have
meetings
held
in
person
in
different
parts
of
the
city.
At
this
point,
the
community
centers
are
not
prepared
to
reliably
host
hybrid
meetings
of
a
legislative
body,
but
with
sufficient
investment
in
staffing
network
and
technology
upgrades
can
be
rolled
out
district
by
district.
C
However,
redistricting,
commission
and
charter
review
commission
will
be
testing
the
community
summer
centers
this
late
summer
and
fall,
so
they
can
serve
as
a
pilot
for
the
hybrid
meetings
of
the
community
centers
we're
working
hard
to
provide
a
smooth
transition
back
to
in-person
meetings
and
hope
to
preserve
the
virtual
component.
We
have
all
come
to
trust
and
rely
on
during
covid
and
getting
feedback
from
this
meeting.
We
can
bring
this
item
back
for
direction
later
in
june
to
adopt
a
transition
plan
prior
to
the
recess,
and
that's
all
I
have,
and
now
it's
back
to.