►
Description
City of San José, California
Ad Hoc Committee on Housing Construction & Development Services meeting of August 27, 2020
This public meeting will be conducted via Zoom Webinar. For information on public participation via Zoom, please refer to the linked meeting agenda below.
Agenda https://sanjose.legistar.com/View.ashx?M=A&ID=800628&GUID=84EEE2AE-A2BB-4234-9CBB-16E6977282B5
A
A
A
B
C
D
D
E
E
E
D
Thank
you,
chair
and
good
morning
to
the
members
of
the
committee
and
to
members
of
the
public,
rosalind
huey
director
for
planning
building
and
code
enforcement.
We
are
excited
to
be
with
you
this
morning.
It's
been
quite
some
time.
In
fact,
the
last
meeting
of
the
committee
was
held
back
in
january
and
obviously
lots
of
things
have
happened
since
then.
D
So
we're
glad
to
reconvene
with
you
today
just
to
bring
us
up
to
date
on
on
where
we've
been
and
before
I
do
that
I'll
quickly
go
through
the
agenda,
we
have
three
standard
items
that
we
present
at
each
meeting.
First,
we'll
start
with
an
update
on
our
development
services.
Transformation
work
then
we'll
go
into
an
update
on
our
adu
program
and
then
we'll
end
the
agenda
with
an
update
on
our
housing
production.
D
So
next
slide,
so
yes,
the
last
time
that
we
were
with
the
committee.
Back
in
january,
we
had
just
launched
our
new
permitting
system
platform
amanda,
we
upgraded
from
amanda
6
to
amanda
7.,
and
that
was
a
very
important
milestone
in
our
digital
transformation
work.
It
actually
set
us
up
to
add
more
features:
digital
features
for
both
our
staff
and
for
our
customers.
D
D
We
have,
of
course,
immediately
had
to
switch
to
zoom
calls
and
the
photo
on
the
bottom
right
is
actually
a
square
screenshot
of
a
video
inspection.
So
we
know
that
we
immediately
shifted
to
providing
video
inspections
for
those
inspections
that
that
would
fit
that
particular
way
of
doing
an
inspection
remotely
so
again,
just
a
huge
shout
out
to
all
of
our
team
members.
Obviously
we
know
that
there
is
a
lot
more
to
do
in
our
development
services,
transformation
work
and
we're
concise
excited
to
continue
that
work
next
slide.
D
So
this
meeting
is
a
little
bit
different,
usually
each
meeting
we
are
presenting
an
update
on
our
okrs
for
one
quarter
for
this
particular
meeting.
Because
of
the
time
lapse,
we
actually
have
two
quarters
worth
of
activity
to
share
with
you,
so
I'm
going
to
start
with
our
our
progress
on
our
quarter,
one
okrs
or
objectives
that
we
have
been
sharing
with
you
for
each
meeting.
D
So
at
our
last
meeting
in
january
we
proposed
our
q1
okrs
as
the
start
of
our
2020
transformation
plan.
It
was
headlined
by
an
updated
public
portal.
Electronic
plan
review
and
digital
inspection
forms
in
early
march,
as
the
enormity
of
the
covet
19
emerged,
we
redirected
our
I.t
staff
toward
the
completion
of
the
digital
inspection
form
to
increase
the
safety
of
our
building
inspectors
and
to,
of
course,
continue
our
very
important
inspection
services.
D
Our
building
division
manager
mark
garcia,
will
present
on
the
other
major
benefits
of
this
project.
Later
on
in
the
presentation,
I
do
want
to
note
that
one
of
the
items
that's
highlighted
in
yellow
the
sequa
instruction
guide.
We
did
not
fully
complete
that
within
quarter
two,
because
we
weren't
able
to
actually
conduct
the
environmental
round
table.
D
However,
the
guide
was
later
shared
with
the
table
members
at
a
later
date,
but
was
actually,
after
the
end
of
the
first
quarter,
the
fire
department
hiring
okr,
was
not
carried
over
into
the
next
quarter,
because
when
we
drafted
these
okrs
there
was
a
hiring
freeze
in
the
city
and
we
didn't
have
an
exemption
process
in
place
in
late
march.
However,
the
fire
team
has
made
significant
progress
on
hiring,
and
my
understanding
is
that
they
are
currently
at
1.5
vacancies
for
associate
engineers
compared
to
4.5
vacancies.
D
So
these
are
our
okrs
for
quarter.
Two
of
this
year
we
faced
a
critical
moment
when
we
first
had
to
write
these.
In
late
march,
our
response
to
covet
19
presented
uncertainty
for
the
development
services
transformation
team
and
in
late
march,
we
had
to
consider
our
team's
approach
that
varied
widely,
including
suspending
the
work
or
for
glowing
some
of
our
okrs.
Until
further
notice,
our
executive
team
decided
to
continue
the
work,
and
we
worked
with
our
team
members
to
complete
our
objectives.
D
Small
sale
deployments
this
last
quarter
the
revenue
that
the
slas
bring
in
feed
the
digital
inclusion
fund
that
the
city
is
using
to
connect
those
in
our
community
that
are
on
the
wrong
side
of
the
digital
divide.
This
will
bring
in
about
24
million
dollars
over
the
course
of
the
agreements
and
by
developing
the
improved
billing
functions,
we
will
decrease
our
overhead
on
the
revenue
collection
and
increase
the
amount
of
money
that
can
be
shared
with
those
most
in
need.
D
We
also
made
progress
on
our
planning
and
public
works.
Electronic
plan
review
okr,
which
our
lead
subject
matter.
Experts
will
be
presenting
on
later
in
our
presentation
this
morning
we
didn't
make
as
much
progress
on
two
of
our
priority
projects:
the
new
online
permitting
portal
and
the
new
building
and
fire
electronic
plant
review
first
for
sj
permits
2.0
our
team
started
their
user
acceptance,
testing
or
uat
on
june
1st
and
found
many
issues
in
our
vendor-built
portal.
D
D
D
Now
I'm
going
to
turn
the
presentation
over
to
mark
garcia,
our
building
division
manager
and
he
will
present
on
our
work
on
digital
inspection
forums
and
then
after
mark
we
will
have
tai
cha
lee.
Our
planning
supervisor
and
joe
dyke
associate
engineer
in
the
public
works
department
will
present
on
the
new
electronic
plan
review
software
that
we're
now
branding
as
sje
plans
so
mark
I'll
turn
it
over
to
you.
F
Thank
you
roslyn
good
morning,
committee
members
and
attendees,
as
rosalind
mentioned,
my
name
is
mark
garcia.
I'm
a
division
manager
with
the
inspection
services
for
the
building
division.
I'm
going
to
speak
to
the
digital
did
the
digitization
of
our
inspection
notices,
I'm
also
referred
to
as
tags
and
our
slips.
F
F
So
now,
in
this
new
environment
we
currently
assign
and
distribute
the
inspectors
our
daily
workload
electronically.
We
distribute
those
inspection
tags
in
the
morning
electronically
to
their
devices,
so
we
send
it
through
one
drive
directly
to
the
inspector,
so
each
individual
inspector
gets
their
workload
in
their
assigned
tablet.
The
inspectors
perform
their
inspections
and
they
fill
out
that
technique
electronically
within
their
ipad,
and
they
submit
the
notices
to
our
system
through
on
our
cloud-based
system,
and
then
it
gets
pushed
to
our
ecms
once
it
gets
to
our
electronic
management
system.
F
For
that
notice
to
be
available,
it
is
committed
to
a
two-hour
turnaround
in
terms
of
once
our
inspector
has
completed
that
tag
and
getting
it
into
the
system
and
it
being
available
to
our
applicants.
The
reality
is
it
actually
at
least
historically
we've
seen
it.
It
shows
up
quite
a
bit
sooner,
sometimes
measured
in
minutes.
G
G
So
on
the
slide
here
highlight
some
operational
changes.
Once
sje
plans
is
going
to
be
implemented
on
august
31st,
the
first
one
is
application
submission
because
of
the
current
pandemic,
our
our
applications
have
been
submitted
via
email
or
through
an
fte
site
in
which
we
route
them
electronically,
via
email
anyways.
G
However,
even
after
this
project,
applicants
and
customers
will
not
have
to
spend
money
to
print.
These
large
plan
sets
and
drag
them
to
city
hall
and
submit
them
there.
So
we
are
silicon
valley
and
we
feel
like
this
is
a
step
closer
to
being
that
as
well.
So
number
two
is
the
plan.
Processing
and
triage
staff
would
be
able
to
save
time
on
tasks
such
as
rerouting
plan
sets
to
different
departments
and
ensuring
that
they
actually
get
it
on
time.
G
G
This
product
will
give
us
a
new
platform
for
a
customer
to
access
those
material
outside
of
just
an
email
and
the
overall
coordination
functionality,
and
advantage
of
this
software
is
that
it
gives
us
more
tools
and
options
to
improve
our
business
practice
as
well.
So
that's
here
on
the
slide
and
also
on
the
right
side.
The
phase
one
as
mentioned
of
sge
plans
will
launch
on
august
31st
for
public
works
and
planning
and
phase
two
will
be
the
fire
prevention
permits
and
building
permits,
and
that
is
expected
to
be
completed
and
launched
in
2021.
G
H
Good
morning
my
name
is
joe
dyke.
I'm
an
associate
engineer
in
the
public
works
development
services,
division
and
preparing
to
go
live
with
sje
plan
software.
There
were
three
items
we
had
to
consider:
staff
training,
applicant
engagement
and
go
live
activities
before
we
could
focus
on
the
staff,
training
and
the
applicant
engagement.
We
had
to
focus
on
doing
the
user
acceptance,
testing
or
uat
to
ensure
the
software
would
be
ready
for
use.
H
The
testing
also
needed
to
be
complete
in
order
to
train
staff
on
the
use
of
the
system
through
the
uat
we
discovered
112
issues
with
107,
currently
resolved
of
the
remaining
issues.
It
was
determined
that
these
would
not
impact
the
ability
to
launch
the
software
and
could
be
addressed
when
the
system
was
live.
With
that
we
used
that
without
established,
we
were
able
to
set
the
staff,
training
and
applicant
engagement
as
close
to
the
go
live
date
as
possible
to
ensure
people
didn't
forget,
you
know
what
was
being
trained
to
them
to
date.
H
H
This
past
weekend,
the
amanda-related
changes
were
deployed
and
the
production
version
of
sje
plans
was
tested
and
was
determined
to
be
ready
for
use
starting
this
past
monday.
Through
next
friday,
we
are
continuing
to
support
staff
and
applicants
by
conducting
drop-in
sessions
where
they
can
ask
questions
pertaining
to
the
use
of
the
sje
plan
software.
H
There
are
currently
additional
tasks.
We
are
completing
this
week.
We
have
created
applicant
guides
and
they
will
be
finalized
and
available
on
the
sje
plans.
Resources
website
the
resources
website
itself
will
also
be
finalized
this
week
and
will
be
available
on
the
official
go
live
on
august
31st.
I
Thanks
joe
I'm
alex
powell,
I'm
chief
of
staff
for
planning,
building
code
enforcement
and
also
the
product
owner
for
the
development
service
transformation
team,
so
building
on
the
great
work
that
mark
tyne
and
joe
has
presented
on
I'll
start
discussing
what
we're
targeting
to
accomplish
in
quarter
three
of
2020
and
as
as
indicated
by
our
ocares
on
this
slide,
so
starting
on
the
far
left
hand
side
our
first
objective
of
a
simple
self-serve,
digital
user
experience.
We
continue
to
renew
our
objective.
I
Our
second
key
results
in
this
is
builds
on
the
work
that
joe
and
ty
presented
and
really
builds
on
the
sje
plans
portal.
This
this
new.
This
new
software
is
really
more
than
just
a
technology
that
we're
using,
but
really
an
impact
to
the
way
that
we
operate,
but
also
importantly,
our
customers
and
our
external
applicants.
I
Our
key
result
here
is
a
continuation
of
our
of
our
objective
to
to
permit
sixty
percent
of
our
adus
within
two
review
cycles.
We'll
discuss
this
key
result
more
in
the
next
agenda
item.
Finally
moving
or
moving
over
to
the
next
to
the
next
objective,
a
strong
collaborative
team.
Our
first
key
result
was
to
update
the
annual
fee
and
charges
update
for
fiscal
year
2021.
I
This
is
part
of
the
annual
budget
process,
where
fees
and
charges
are
updated
and
approved
by
council
and
need
to
be
reflected
in
our
amanda
system,
which
helps
calculate
the
fees
and
determine
what
what
the
cost
of
the
permits
are,
that
our
applicants
will
be
paying
for.
The
objective
for
completion
of
this
key
result
was
to
launch
this
by
august
17th
and
that
time
limit
was
met
by
our
it
team
and
launched
it
a
little
a
week
ago.
I
Second
key
result
is,
is
bill
again
building
on
the
sje
plans
portal,
the
importance
of
training,
our
internal
users
for
using
this
new
electronic
plan
review
software.
So
they
understand
how
to
use
the
markups
and
how
to
process
the
applications
through
a
new
through
a
new
implant,
submittal
website
and
returning
comments
back
to
our
applicants.
I
Our
second
key
result.
Our
second
and
third,
are
continuations
of
previous
key
results
and
we
go
beyond
what
was
our
previous
objective
and
expand
to
expand
into
the
next
milestone.
So
the
first
one
is
signing
off
on
fire's
electronic
plan
review
requirement
document.
This
is
sje
plans
and
also
completing
the
configuration
so
they're
ready
to
start
their
user
acceptance
testing.
I
The
next
key
result
is
for
our
building
department
and
building
reflects
a
more
complex
process
that
has
more
review
partners
really
the
permit.
The
building
permit
process
includes
all
of
our
partners
and
therefore
has
a
much
more
a
much
more
dynamic
review
process.
So,
while
fire
will
be
able
to
complete
the
requirement
document
and
in
complete
configuration,
buildings,
key
result
will
be
to
complete
the
requirement
document
and
50
of
the
configuration
and
finally,
the
last.
I
The
last
item
in
this
objective
is
to
develop
firing
code,
enforcement's
digital
inspection
form
and
start
end
user
testing.
This
builds
on
the
great
work
that
mark
garcia
presented
for
our
building
inspection
unit,
but
expanding
those
benefits
to
the
firing
code
enforcement
groups
so
that
we
can
finally
move
all
of
our
inspectors
that
are
part
of
this
process
and
use
our
servers
for
taking
those
paper
forms
and
moving
them
into
a
digital
electronic
form
process.
I
D
D
I
Did
I
get
lost?
I
think
I
think
we
did.
Oh
okay,
all
right
I'll
quickly
present
this
portion
of
I
know
rosen's
internet
was
was
going
in
and
out.
So
what
we
wanted
to
reflect
on
was
well.
How
is
the
permit
process
really
change
and
really,
how
has
the
days
to
permit
issuance
change
for
some
of
our
most
popular
most
common
permit
types,
so
we
looked
at
three
different
permit
types,
first,
home
alterations
in
addition,
home
additions
and
alterations.
I
These
are
the
typical
permits
you
would
expect
for
single
family
homes,
kitchen
remodels
or
adding
on
a
new
bedroom
or
living
room
to
at
home.
Second
is
tenant
improvements.
These
are
similar
to
the
addition
and
alterations,
but
mostly
focused
on
commercial,
retail
and
other
and
other
forms
of
industrial
commercial
improvements
and
then,
finally,
new
construction,
really
anything
that
is
a
new
building
structure
that
can
be
anything
from
an
adu
to
a
high-rise
building
in
downtown.
I
So
what
we
find,
starting
on
the
far
left
for
our
home
addition
alterations.
We
show
the
days
to
permit
issuance,
and
this
is
an
average
starting
from
looking
over
the
past
12
months
in
august
2019,
and
we
see
a
relatively
stable
day's
department
issuance
in
in
about
the
three
to
four
week
range
and
then
during
as
covet
hit,
we
start
to
have
a
major
increase
of
of
time.
I
Second,
on
the
tenant
improvement
side.
Similarly,
again
we
have
our
special
10-minute
improvement
process,
our
sti
program
and
again.
Similarly,
typically,
these
customers
are
able
to
go
into
the
permanent
center
and
again
set
up
a
meeting,
so
they
can
meet
with
all
the
all
the
partners
or
all
the
reviewers
that
are
necessary
and
get
their
permits
quickly.
E
I'm
I'm
thank
you.
Thank
you
so
much
roslyn
and
to
your
entire
team.
I
see
that
councilmember
davis
has
her
hand
up,
and
you
know
it's
really
difficult,
because
I'm
in
I'm
actually
watching
the
the
presentation
through
my
smartphone,
so
I'm
going
to
need
some
help
from
our
city
clerk
so
that
she
can
tell
me
if
there's
anyone
from
the
public
that
is
requesting
to
speak
on
item
one
tony.
J
Thank
you
I
wanted
to
ask
about.
We
didn't
talk
specifically
about
it,
but
I
wanted
to
ask
about
the
electrical
inspections.
I
had
gotten
a
note
from
someone
in
the
middle
of
the
month
that
the
electrical
inspections
had
changed
kind
of
in
mid-august
from
a
one-week
wait
to
a
four-week.
Wait
what
what
happened
there.
D
Thank
you
councilmember.
Yes,
we
are
experiencing
delays
and
getting
electrical
inspections
for
our
customers,
and
I
know
that
chu,
cheng
and
the
team
have
been
working
on
a
plan
to
be
able
to
get
to
many
more
of
our
electrical
inspection
permit
customers,
I'm
sure
she
is
on
the
line
or
perhaps
mark
garcia.
Also,
there's
two
great.
Thank
you.
A
Thank
you.
Yes,
the
council
member.
That
is
one
of
our
pinching
point
at
this
point.
After
the
kovi
19
start
before
the
kobe
19,
we
have
seven
inspector
to
cover
electrical
specialty.
After
the
kobe
we
we
lost
about
three
and
a
half
the
one
of
these
retiree
higher.
They
are
in
a
higher
risk
level
and
one
one
inspector
actually
have
a
family
situation,
so
they
cannot
actually
support.
We
are
right
now
trying
to
focus
on,
because
a
lot
of
work
can
be
done
by
combo
inspection.
A
That
means
we
have
an
inspector
trends
combination
to
cover
small
homeowner
type
of
project,
but
still
many
of
the
major
projects
require
electrical
specialty.
That's
our
delay.
We
have
since
then
have
at
least
five
and
a
half
staff,
so-called
one
retiree
and
one
full-time
employee
electrical
return.
So
the
situation
will
be
a
little
better,
but
we're
still
pretty
much
three
weeks
behind
we're
doing
everything
we
can
to
support
and
prioritize
the
need
for
all
the
projects.
A
Yep,
that's
our
goal.
I
think
it
depends
on
how
our
I
guess
at
this
point,
we
are
continuing
our
recruitment.
Actually,
we
got
exemption
from
the
city.
The
recruitment
is
ongoing.
Electrical
inspector
is
our
focus,
our
estimate
issue
that
will
take
at
least
a
month
or
months
and
a
half
to
have
any
new
inspector
on
board
and
plus
training.
So
we
are
talking
about
at
least
two
months
away
to
increase
the
capacity.
B
J
A
A
That's
correct,
yeah.
The
thing
is
since
this
july
we
start
seeing
that
already,
because
during
the
may
early
april,
we
really
there's
no
construction
going
on.
We
don't
get
any
call
for
the
inspection
at
that
time.
So,
once
all
the
construction
activity
resumed,
a
lot
of
projects
are
coding.
Inspection,
we're
pretty
good
actually
on
the
other
side
is
the
other
part
of
the
inspection,
plumbing
mechanical
or
the
building
type
of
inspection.
We
right
now
is
probably
in
within
48
hours,
that
time
frame
we
can
provide
inspection
just
the
electrical
part.
J
I
I
had
a
couple
of
questions
about
the
q1
okrs
and
I
I
I
know
I've
asked
this
before,
but
it's
been
so
long
that
I
don't
remember
when
we
have
something
in
say:
q1
where
it
it
wasn't.
100
met
like
say:
internal
finalized
technology
fee
study
recommendations
that
one
didn't
get
brought
forward
to
queue
to
q2,
at
least
not
that
I
saw
why
do
some
things
fall
off
and
and
not
get
brought
forward
into
the
next
okrs?
D
D
J
Okay,
thank
you
and
I
just
want
to
say
that
I'm
really
excited
about
the
digital
inspection
form
and
it
looks
like
it's
saving
tons
of
time.
It's
saving
money
it.
It
will
be
a
lot
easier
for
people
to
to
review
to
to
see
what
they,
what
their,
what
their
form
means.
Especially
for
for
those
of
us
who
you
know
we
go
through
one
one
or
two
remodels
in
our
in
our
lifetimes
and
and
don't
necessarily
know
what
everything
stands
for.
J
J
Is
there
a
plan
for
it?
Looked
like
the
the
time
had
had
bumped
up
quite
a
bit
and
it
was
stabilizing
for
the
the
home
editions
and
it
was
not
the
new
construction
but
the
whatever
the
middle.
The
two
left
boxes
were.
Is
there
a
plan
for
kind
of
trying
to
replicate
that
in-person
experience
on
zoom
or
do
we
have
to
wait
until
everything
is
electronically
submitted
to
be
able
to
kind
of
replicate
that
in
the
best
way,.
I
Yeah,
I'm
happy
to
to
start
rosen,
please
chime
in
but
yeah
the
the
permanent
center
continues
to
identify
ways
to
improve
the
permitting
process.
Of
course,
with
with
a
lot
of
things,
we'll
talk
about
this
a
bit
in
the
next
section
with
adus,
you
know
the
better,
the
more
successful
our
customers
are,
the
more
familiar
they
are
with
our
process,
the
more
successful
we're
going
to
be,
and
we
found
that
again
with
a
totally
new
process
of
no
permit
center.
It's
it's
actually
a
major
shift
for
them.
I
So
a
lot
of
our
work
has
been
on.
How
do
we
find
ways
to
make
this
new
digital
process
for
them
electronic
signatures
paying
online?
All
these
different
steps?
How
do
we
make
that
a
little
bit
easier
for
them
to
to
specifically
to
your
question?
How
do
we
replicate?
Maybe
what
is
that
in
person
experience
and
the
team
is
actively
working
on
trying
to
set
up
online
appointment
scheduling,
so
our
customers
can
start
picking
off
time
of
hey.
I
This
is
when
I
would
like
to
submit
and
have
that
opportunity
to
talk
with
somebody
right
now
using
a
different
video
platform.
That's
more
integrated
news
and
microsoft
teams,
so
they
can
meet
with
somebody
in
the
permanent
center
and
talk
about
their
application.
For
more
of
that
immediate
back
and
forth
comments,
so
we
actually
hope
for
that
to
actually
be
live
in
in
the
next
couple
months.
Hopefully,
by
the
end
of
october.
K
K
I
have
my
paper
here
that
I
use
on
a
regular
basis,
but
it
certainly
has
saved
my
time
and
my
effort
and
400
hours
is
huge
in
manpower,
but
it's
also
in
printers
and
paper
and
everything
else
that
costs
us.
So
that's
a
huge
savings
and
thank
you
for
putting
that
into
place.
That's
really
impressive!
Rosalind!
I
want
to
thank
you
and
your
team
for
this
presentation.
K
K
I
I
K
Right,
I
I'm
sorry,
I
got
those.
I
have
all
my
notes
mixed
up
and
I
got
all
confused
the
inspections
to
be
able
to
do
those
electronic
and
take
away
the
legibility
or
it
concern
is
a
huge
deal
changer.
I
imagine,
because
when
you
do
an
inspection
and
my
handwriting
is
pretty
bad-
an
inspector
thinks
they
know
what
they're
saying.
Of
course
they
know
what
they're
saying,
but
when
they
translate
it
to
the
homeowner
or
to
staff,
it's
hard
for
you
to
read
so
electronically.
That
makes
it
so
much
better
and
so
much
easier.
K
I
don't
have
any
other
questions
other
than
to
say.
Oh
rosalind,
you
mentioned
the
secret
instructional
guide
and
the
environmental
roundtable
delay.
What
is
the
status
on
getting
the
instructional
guide
completed?
Has
the
has
the
round
table,
met
and
offered
feedback,
and-
and
when
do
you
expect,
the
guide
will
be
available.
I
But
otherwise
I
I
can
definitely
speak
to
this.
So
again,
as
roslyn
mentioned
this,
that
particular
okr
was
yellow.
I
believe
we
were
scheduled
the
environmental
roundtable
to
meet
the
last
week
of
march.
Obviously
that
in-person
meeting
was
cancelled
postponed.
I
believe
it
was
a
month
and
a
half
I
I
can
find
the
exact
date,
but
then
we
just
reused
that
same
agenda
item,
which
was
the
the
the
guide
for
for
that
team.
We
got
the
comments
so
that
has
actually
already
been
completed.
I
K
E
Thank
you
thank
you
and
I'm
going
to
pass
the
baton
on
to
my
council
colleague,
the
vice
chair
council
member
dev
davis.
I
have
to
jump
off
for
just
a
second
now
to
address
a
group,
that's
just
outside
of
my
car
door
and
that's
why
I've
had
a
few
minor
technical
difficulties
I'll
be
back
in
just
a
minute,
but
thank
you,
council,
member
davis,
for
taking
over
no.
J
D
L
Good
morning,
council
members
and
panelists
and
attendees,
my
name
is
sarah
shaw,
I'm
the
the
adu
ally
for
the
city
of
san
jose.
I
will
talk
to
you
today
about
adu,
permitting
and
applications
about
a
year
ago,
and
until
now,
so
at
the
beginning,
you
see
we
have
63
permit
applications
in
july
2019
we
did
have
a
program
launch
and
new
information
on
our
web
pages.
So
we
see
a
little
bit
of
a
dip
there.
As
some
customers
adjust
to
the
new
information.
L
You
see
that
there
is
a
peak
of
100
submittal
applications
right
at
the
end
of
the
year.
That
is
a
a
rush
of
applicants
to
come
in
before
the
new
code
cycle
every
three
years.
There
is
a
new
code
with
new
requirements,
so
they
wanted
to
get
their
project
in
right
before
all
of
the
changes.
So
you
see
a
little
bit
of
a
dip
with
customers
and
us
adjusting
to
the
new
information.
L
L
We're
adjusting
customers
are
adjusting
to
the
challenges
that
we're
all
facing,
but
then
you
see
it
gets
right
back
up
into
the
standard
numbers
that
we
were
seeing
in
the
previous
year.
So
I
think
all
things
considered
we're
doing
a
really
great
job
and
also
our
customers
are
doing
a
really
good
job.
Alongside
of
us
learning
that
new
information
submitting
the
projects
in
a
in
a
timely
manner
and
getting
it
to
us.
So
that's
that's
my
update
on
this
right
now
and
I'll
pass
it
back
over
to
alex.
I
Thanks
sarah,
as
part
of
our
normal
process
for
reporting,
we
do
report
on
how
permit's
been
issued.
So,
while
sarah
is
talking
about
applications
intake
and
showing
that
sort
of
how
it's
been
relatively
stable,
the
demand
for
adus
during
kobe
19
and
sheltering
places
remain
relatively
stable,
I'll
be
talking
about.
Actually,
the
permits
that
have
been
issued
so
similar
to
the
earlier
slide
that
we
discussed
as
part
of
the
development
service
transformation
agenda
item.
I
So
right,
you
see
in
green
we've,
only
we're
only
able
to
permit
39
adus
during
that
time,
which
again
it
leads,
is
caused
by
a
lot
of
the
change
that
our
applicants
need
to
adjust
to.
Sarah
will
talk
to
this
more
in
a
minute,
but
we've
seen
most
of
our
ad
permitting
improvement
based
on
when
our
customers
are
successful
and
they
submit
they
do.
I
So
we
expect
that
in
q3
this
year,
when
we
report
back
we'll
be
much
closer
to
about
a
hundred
adus
that
were
permitted
building
on
sort
of
the
the
lessons
that
we've
been
learning
about,
how
to
run
a
digital
or
virtual
permit
center.
So
I'll
give
it
back
to
sarah
to
talk
about
the
our
okr,
which
was
60
permitting
targeting
to
permit
sixty
percent
of
our
abuse
within
two
review
cycles.
L
Thank
you
alex
so
you'll
see
at
the
beginning
of
quarter,
one
in
2019.
We
started
out
at
28
of
applications
getting
through
within
two
plan
review
cycles.
So
then
we
see
a
program
launch
of
the
adu
program.
Adu
ally
hit
the
scene,
which
is
me
we
updated
the
information
on
our
website.
We
had
a
few
additional
handouts,
so
I
think
we
can
attribute
that
outreach
and
customer
eyes
on
the
adu
program
to
that
additional
40.
L
J
K
I
And
again,
this
builds
on
really
what
we
think
is
really
the
most
impactful
strategy.
Sarah
helps
customers
being
successful
with
their
first
submission.
If
we
are
successful
at
that
point
in
time,
really
the
rest
of
the
process
is
going
to
go
much
easier.
So
while
it's
a
much
limited
team
sarah's
really
at
that
critical
junction,
that
really
can
make
the
most
can
make
the
biggest
impact.
K
There
there's
no
question
about
that
so
because
of
budget
constraints,
you're
re
thinking
about
how
to
handle
the
efficiencies
of
the
adu
process
and
making
sure
that
the
applicant
is
hopefully
getting
it
through
the
first
time
around
and
sarah
is
there
to
answer
a
lot
of
questions,
but
I
am
concerned
about
her
being
overworked
as
we
are
victims
of
the
success
of
the
adu
program
and
which
is
great,
it's
the
the
low-hanging
fruit
of
affordable
housing
in
san
jose.
So
I'd
love
to
see
that
we
are
doing
so
well
with
aedus.
K
But
I
worry
about
concerns
in
response
time
that
will
result
in
just
a
matter
of
man
hours
being
able
to
answer
all
the
questions.
So
I
I
understand
you're
working
to
make
that
as
efficient
and
effective
as
a
pro
as
possible,
and
you
have
to
manage
your
resources
within
your
budget.
Allow
allowed,
as
we
all
are
so
we're
all
doing
the
best
we
can
to
work
longer
hours
harder
hours
more
efficiently
with
in
the
budget
cycles
that
we
have.
So.
Thank
you.
J
Thank
you,
councilmember
foley.
I
have
a
couple
of
questions
about
the
the
review
cycle.
Statistics.
Are
there
specific
types
of
adus
that
need
more
than
two
review
cycles?
Have
you
have
you
kind
of
gone
down
into
the
data
to
see
okay
for
the
47
percent
that
aren't
making
it
are?
Do
these
all
look
similar
and
to
the
53
that
are
making
it
do
they
look
similar
either
in
you
know
the
contacts
that
they
had
bef
with
with
the
city
before
they
they
submitted?
J
I
A
great
question
and-
and
we
we've
asked
a
similar
one
so
right
now
we
don't
currently
have
that
data,
but
the
we
have
been
asking
that
question
actually
in
the
past
month
and
what
we're
actually
doing
is
reconfiguring
the
report
that
we
currently
use
for
this.
So
right
now
the
data
that
we
look
at
really
breaks
it
down
by
division
and
all
the
review
cycles
and
getting
into
the
leads
a
little
bit
we
sort
of
take
if
any
group,
if
any
division.
I
This
is
a
two
review
cycle,
then
that's
going
to
push
it
into
not
being
within
two
review
cycles
for
the
entire
team
and
we
report
on
that
sort
of
higher
standard.
What
we're
asking
for
in
the
report
that
we're
expecting
in
the
next
couple
of
weeks,
we'll
actually
break
it
out
by
project
and
we'll
be
able
to
pull
in
project
specific
information.
So
why?
Right
now
we
are
tracking.
I
You
know
what
percentage
of
garage
conversions
do
we
have
or
excuse
me,
tiny
houses
on
wheels
and
junior
adus
and
trying
to
find
those
different
project
types.
We
don't
necessarily
have
that
associated
to
the
two
review
cycles
as
a
it's
a
separate
database,
but
we
can
report
on
that
in
the
in
the
next
ad
hoc
meeting.
J
Yeah,
I
think
that
would
be
really
helpful,
because
that
would
also
be
something
you
know
to
council
member
foley's
point
with
sarah,
sarah
being
our
one
adu
ally.
If
we
know
that
a
certain
type
of
adu
gets
through
faster,
we
can.
We
can
tell
people
that,
and
we
can
say
hey
if
you
really
want
to
get
this
done
quickly
and,
of
course,
quickly
means
more
cheaply.
This
is
the
way
to
go.
Do
the
ones
on
wheels
or
do
do
the
junior
adu
or
or
whatever
it
is?
J
If
you,
if
you
want
to
do
an
adu
and
you
kind
of
have
some
flexibility,
we
can
maybe
help
guide
people
into
those
different
types.
That
kind
of
goes
along
with
you
know
when
when
we're
looking
at-
and
it
sounds
like
you're
going
to
be
getting
this
data
next
time
too,
just
what
are
the,
what
are
the
main
sticking
points
for
people
and
are
these
things
that
we
could
improve
on
the
on
the
information
side
on
the
website?
So
I
completely
agree.
J
The
the
adu
website
now
has
so
much
more
information
than
it
did
before.
It
is
also
still
still
confusing.
My
office
gets
gets
calls
where
you
know
somebody
has
a
corner
lot
and
they're,
not
sure
what
the
setbacks
mean
for
for
them
and
and
what
it
means.
If
you
have
an
attached
garage
versus
a
detached
garage,
those
are
just
two
off
the
top
of
my
head
that
have
come
up
and,
and
so
those
are
kind
of.
J
If,
if
we
I
don't
know
if
there's
an
faq
or
if
we
need
to
have
an
faq
or
if
it's
just
you
know,
here's
what
here's
the
type
of
adu,
because
there
are
a
few
different
types
I
mean
you
were
just
talking
about
them-
alex
the
junior
adu,
the
adu
on
wheels,
the
garage
conversion,
the
detached
garage.
I
mean
those
are
just
four
just
off
the
top
of
my
head
and
I'm
sure
there's
others
right,
just
the
a
a
backyard
unit
that
you
construct
from
a
pad.
J
So
if,
if
we
had,
you
know,
okay,
I'm
thinking
of
doing
this
kind,
do
we
have
guidelines
specific
for
that
that
we
could
give
people
or
parcel
type
size?
You
know
whether
it's
a
corner
lot
or
not
a
corner
lot.
Is
there
some
kind
of
decision
tree
that
we
could
help
people
help
guide
people
through
on
the
website?
D
J
K
J
D
C
So
this
is
the
slide
that
we
have
brought
to
you
as
we've
gone
over
time
and
just
trying
to
show
some
trends
and
progress
in
these
different
categories
towards
the
the
goal
that
we
have
as
a
city
as
a
mayor
and
city
council
to
produce
10
000
units
over
a
five
year
period,
and
so
what
this
this
chart
does
is.
It
shows
the
capacity
that's
been
added
through
changes
in
the
general
plan.
C
C
C
And
so
I
just
wanted
to
highlight
that
today
and
what
this
really
represents
is
an
investment
of
measure,
a
what
you're
a
lot
of
what
you're,
seeing
actually
with
the
building
permits
and
the
occupancy
is
when
the
county
passed
measure
a
there
were
more
funds
available
for
affordable
housing
and
we
are
now
seeing
some
of
those
doors
open.
So
that's
really
exciting.
C
B
B
So
you
have
2018
and
2019,
I
think
kind
of
tracking,
relatively
speaking
to
what
our
historic
average
has
been
year
over
year
around
somewhere
around
2500
permits
and
then
looking
at
2020,
q1
and
q2,
obviously
q1.
I
think
several
things
working
against
us
in
terms
of
the
high
construction
cost
that
we
knew
of
and
then
going
into
q2
starting
in
march.
B
The
impacts
of
kovid
have
really
caused
a
lot
of
uncertainty
in
the
market,
and
so
the
line
section
represents
kind
of
a
illustrative
estimate
of
you
know,
kind
of
where
we
would
be
at
if,
if
q1
and
q2
were
to
to
me
or
q3
and
q4
were
to
mirror
q1
and
q2.
So
I
think
this
is
something
we're
going
to
keep
taking
a
look
at
and
keeping
an
eye
on.
C
Basically,
some
of
the
changes
have
been
happening
at
the
state
level
by
legislation,
but
now
have
actually
impacted
and
changed
the
way
that
our
permit
and
entitlement
process
works
for,
affordable
housing
developments,
and
so
both
sp35
and
ab2162
provide
requirements.
If
an
affordable
housing
development
fits
within
the
requirements,
they
can
actually
move
forward
with
a
more
expedited
streamlined
entitlement
process,
and
we
are
very
excited
today
to
report
that
over
400,
affordable
housing
units
have
actually
been
approved.
C
Using
these
processes,
which
again,
we
just
have
to
really
recognize
all
the
work
of
the
planning
team
to
first
of
all
figure
out
how
to
do
all
this.
It's
just
different,
but
but
we
really
kind
of
blazed
the
way
with
our
first
two
projects
were
which
were
alum
rock
and
west,
and
carlos
those
were
the
first
two
that
were
approved
under
the
special
process.
C
And
so,
as
we
know,
it's
really
key
that
all
these
projects
are
successful
in
either
security,
tax
credits
or
tax
exempt
bonds,
and
so
what's
been
able
to
happen
is
that
these
projects
have
been
able
to
get
into
those
application
rounds
in
a
timely
basis.
So
if
you
wanted
to
highlight
that
and
just
recognize
a
large
effort
across
many
departments
in
order
to
make
this
happen
next
slide.
B
Then
the
last
slide
just
kind
of
highlighting
some
of
the
the
market
rate
entitlements
from
q1
and
q2
winchester
ranch
was
approved
in
january,
had
688
units
which
included
the
replacement
flats
for
it
for
the
current
mobile
home
park
residents
and
then
more
recently
in
june,
259
meridian
was
approved
226
units
right
now
with
with
34
affordable
that
they're
planning
to
include
at
least
right
right
right
now,
and
so
with
that.
That
concludes
our
presentation
available
for
any
questions.
J
K
Not
real
well
just
a
comment
that
in
district
nine,
we
have
an
affordable
housing
project
come
coming
through
by
affirmed
as
the
developer
on
affordable
housing
and
supportive
housing
that
they
are
used,
utilizing
ab2162
as
well
and
they're
moving
through
the
process.
I
think
it's
90
units
or
slightly
less
because
they
did
remove
a
floor,
a
story
to
accommodate
some
of
the
concerns
of
the
neighbors,
but
the
the
utilizing.
Those
two
pieces
of
legislation
will
help
get
affordable
housing
built
in
our
community.
K
J
C
C
Two,
yes,
it's
those
two
developments,
yeah,
that's
the
ones
that
were
completed
from
january
to
june
2020
because
we
did
have
some
completions
in
you
know
the.
I
guess
I
sometimes
think
about
fiscal
years
too
right.
So,
even
when
we
talked
about
this
with
a
budget,
we
were
talking
about
a
whole
fiscal
year,
so
it
was
a
different
set
of
of
completion.
So
anyway,
you're
going
to
see
villas
on
the
park
and
2nd
street
studios
being
completed
in
2019,
okay,.
J
Okay
got
it.
Thank
you,
and
then
it
looked
like
these
numbers
for
the
units
receiving
building
permits.
The
market
rate
numbers
were
not
as
high
as
the
q1
q2
numbers
that
the
building
permit
progress.
That
jared
talked
about
on
his
last
slide.
So
I'm,
maybe
I'm
not
doing
the
math
right
you
had
given
us.
Two
projects
were
those
more
recent
jared.
Is
that
why
they're
not
in,
were
they.
B
J
C
C
We
really
have
two
different
things
happening
right
now,
so
we
have
two
bridge
housing
sites
moving
forward
and
those
have
40
units
on
each
and
then
we
also
have
three
emergency
interim
housing
sites
which
actually
are
accumulating
to
now
200
units
between
those
three,
and
so
we
did
discuss
internally.
How
are
we
going
to
show
this?
Because
you
know,
I
think
that,
even
with
our
experience
that
we've
had
with
adus,
what
we've
found
is
that
sometimes
you
know
the
these.
C
What
seems
like
a
small
effort
can
actually
start
like
boosting
up
some
of
our
production.
So
so,
as
we
prepare
for
the
next
time,
we
look
at
these
numbers.
We
are
also
going
to
be
taking
a
look
at
if
we
should
just
include
our
tiny
homes
in
these
numbers
as
well
they're,
not
in
here
right
now,
but,
like
I
said
to
date,
we
have
40
units
that
have
been
completed,
but
we
have
an
additional
240
more
that
are
under
construction
right
now.
C
L
K
Absolutely
I
was
just
going
to
raise
my
hand
to
say
the
same
thing.
Don't
include
it
in
the
affordable
numbers,
add
a
separate
line
for
interim
housing.
That
way
we'll
know,
because
those
are
a
great
idea.
Yeah.
Those
are
important
productions
too,
but
we
don't
want
to
lump
them
into
permanent
housing
which
is
the
affordable.
So
I
agree
with
councilmember
davis.
C
J
J
B
In
this
in
this
chart
there
is
so
it's
just
historical
and
cumulative,
so
yeah
you
can't
get
total.
We
are
trying
to
work
towards
getting
that
that
accurate
count
towards
the
25
000
without
double
counting.
I'm
hopeful
that
we'll
have
it
at
the
next
ad
hoc
we've
kind
of
been
working
on
some
data
scripting
to
get
it
out
of
amanda
properly
and
counted
so.
Hopefully
we
have
that
we're
hoping
to
have
that
soon.
So.