City of San Jose, CA Public Safety, Finance & Strategic Support Committee, 20 Feb 2020

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From YouTube: FEB 20, 2020 | Public Safety, Finance & Strategic Support Committee

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City of San José
Public Safety, Finance & Strategic Support Council Committee
View agenda at https://sanjose.legistar.com/View.ashx?M=A&ID=712283&GUID=27E8817F-2816-4C1A-813D-718CEF4B37A7

A

Okay, go ahead and get this meeting started. If we can do a roll call, please call.

B

Member promise here, councilmember Jimenez, yeah Carrasco.

C

Vice mayor Jones,.

D

B

Ramos we have a quorum. Thank.

A

You and our first item is the view of our work plan. We do have one item here: I recommend it to be deferred and there's no other changes. We can a motion and a second to accept that we have a motion and a second all, those in favor say aye not opposed motion passes. We will now go down to nothing on consent. Actually, so we'll go right to d1 police department operations and performance by monthly status report.

A

B

A

I can help with that.

A

Our IT guy might be in the back.

A

I'm, assuming you have a presentation, ready and loaded, but yeah.

E

A

We'll pause for a second we'll see and get them up here.

E

Good afternoon my name is lieutenant Paul cook I and the research and development unit commander for the San, Jose, Police, Department and I'm here today to present the San Jose Police Department, bimonthly operations and performance status report.

E

As is our tradition. We will start with citywide crime statistics based on UCR part 1 crimes. This will be the first bimonthly in which we present a standardized report out on sexual assault numbers that will include a five-year trend as well as updates on the work items that were created over the summer under other matters of interest. We're going to be doing a prostitution update, focused on street-level prostitution.

E

So if we look at our and our part, one crimes here, what you'll see is because this is our February report. We have all 12 months of 2019 were compared against. So ultimately, our comparing the entire year of 2019 against 2018 you'll see that homicides are up 21.4 percent compared to 2018. But, as we've mentioned before, 2018 was an unusually low year and actually 34 is right on the five-year average. So we don't actually have an increase. When you consider the five year average, the rape numbers reported out under UCR part.

E

One continue to increase on the same general trend that we've been seeing for the last four or five years. With a nine point. One percent increase. Robberies are down fifteen point: nine percent over 2018, but they're actually almost spot-on for the five-year average. Our aggravated assault continued to increase, and you can see that both in the 14 percent increase over 2018 and in this year, as comparison to the five year average. Overall we've got a 2.6 percent increase in violent crimes over 2018.

E

Well, we look at the property offenses. Our burglary rates continue to decline both compared against the year before, with a nine point, four percent drop and compared against the five year average. Our larceny rates continue to increase their attempt up 10% over 2018, and our vehicle theft is down 20% over 2018, which is a true drop. Even if you compare that against two five year numbers. So overall 2019 saw a 1.6 percent drop and you see our part 1 crimes which brings me to the sexual assault by monthly report out.

E

So we're gonna start with looking at these eight categories that account for what week what we report to UCR as rape under part 1. So these are the the 8 state of California sex assault crimes that categorize that to make up that category. And if you look at the totals you'll see that there's a general the totals in the bottom line. There you'll see, there's a general upward trend over the last five years and and perhaps I should back up a bit here.

E

It's going to be my pattern, as we do this every two months to report to you, the this this period in the year against the same time frame from the five years previous so again, because we're at the end of the year I'm able to show you all 12 months of 2019 and compare that against all 12 months of 15 through 18. And so you see an interesting trend in the totals.

E

It's a very steady incline that has been doing about the same amount of increase year over year since 2015 the rape 261 of the Penal Code. It has been following a similar trend with a steady incline over the last five years. Sodomy had a slight drop in in 2016, but then has continued on a similar upward trend.

E

Some some interesting numbers, the first one, the attempted sex assault, actually saw a drop in 2019, a significant drop over 2017 and 18, and the crime of oral copulation has also seen a slight a plateau in 2018 with a bit of a drop in 2019.

E

If you look at the rape category, for spouse and for domestic and if you look at attempted assault under domestic and and foreign objects, actually the first three we've seen some interesting, both spikes and drops in those areas, but all three of those categories, a real small number cases. So it's really hard to make make good comparisons and and to drive policy off of those when we're only talking about numbers like four versus one.

E

In the year before, rape domestic has been kind of had a really low drop in 2018, but the 2019 numbers are more in line with the trend.

E

The other part of the bimah through sexual assault report out, is going to deal with the work items that were assigned over the course of the summer. We have 17 items that were assigned to the San Jose Police Department and six items that were more apropos to the countywide work items. So I'm gonna present you with these. These simple pie, charts here just kind of characterize how we're doing on our progress on those.

E

So if you look at SJ PD items, the Green category indicates items that have been fully implemented, while the blue is items that we are currently working on and in progress towards implementing and the red categories are categories of items that we have not yet not yet been working on. So the countywide items will be using the same.

E

Color coding and you'll see, there's a significant difference in our ability to get our work items done, but the in-house stuff we've been making some progress on and we're still working with slightly different rates for the countywide items on the next slide. I'm, actually breaking that down by item.

E

These are the 17 items that were presented to to the San Jose Police Department, and if you look at I've, used the same color codes to indicate what's implemented, what's in progress and what is pending, we have several items there to two items: the last two items in the green category, the Vigilant parent training and the trauma-informed approach for detectives.

E

Those are long-term training courses that are offered in multiple presentations so marking those as implemented the Vigilant parent training project has been designed created, implemented and they are having regular deliveries of that that will continue through May. So, although we haven't delivered every session of it, it's it's happening so I put that in the implementing category, we're in the same status with the trauma-informed approach for detectives, where those courses are currently being delivered.

E

The development is fully complete and we're in the delivery process of that we're getting close to delivering on trauma-informed for all other officers. It's essentially almost the same delivery, the course that we'll be delivering, but we're not going to begin for all officers until we finish delivering to all detectives.

E

This is a similar chart for countywide sex assault, work items, you'll see that we have formalized and sexual assault working group with the county and we are nearing completion on the Child Advocacy Center that we've been working on as a countywide project to get that that particular project up and running up and running we're we. As far as a follow-up meeting between this committee and the Sara Santa Clara County Committee on children, seniors and Families. We've reached out city administrations reached out to the county on that and they're.

E

Their new workgroup is in the process of formulating their work plan and so we're we're hoping that they'll get back to us with some proposed dates for you shortly.

E

And one of the other things I'm gonna do to kind of close out. This bimonthly report is just talk about the items that have been of note during the last two months and, of course this is reaching back a little further, because this is our first time doing this. But the formal light we've formalized, the SART committee and actually the county, has done that and we're joining in as a law enforcement agency, law enforcement DA's our crime lab and our community-based organizations are all working together with the SART committee to formalise and standardized processes.

E

There was a report out to the council on this on january 9th and there will be a follow-up on March 12th. We don't. We talked a lot over the summer about clearance code cave for lack of investigative resources and the way we were classifying that creating a lot of confusion, starting on the first of January, and we did this on the first of January so that we can have good data as far as having that for a full year, not mixing different clearance codes in different years.

E

So, starting on the 1st of January, we now have added G and H so that, if, if we really genuinely do not have the investigative resources to conduct an investigation, what we can classify that as K, but if this is something where either the victim is requesting, that we close it or the victim is simply failed to to continue interacting with us, is no longer participating that we can characterize those in their own clearance codes. That will give us a better idea of why we're clear.

E

In these cases, the Vigilant parent training, as I talked about, is occurring now and should cycle through in in May on the 25th of January. We implemented a domestic assault, army, domestic violence, sexual assault, intersection tool, and this is a tool where officers who respond to domestic violence cases or investigations have a pre-designated list of questions that we're going to ask of the survivor in that case, where we're trying to query out whether there have also been sexual assaults associated with that relationship.

E

We, you know it's pretty common knowledge as a lot of intersectionality there, and we want to be sure that we're capturing all those and that, in the event that we do discover those that those get properly reported and then assigned to the appropriate investigator.

E

So we created a set of protocols for how to do that as well as templates in the forms and that's all been in place since the 25th of January and as I mentioned earlier, we've already begun our trauma-informed training for detectives and with that I'm going to move on to the other matter of interest for this bimonthly, and that is going to be prostitution.

E

In fact, we're going to focus on mostly on street level enforcement I'm prior to me, street-level prostitution, and if you look at that map on the on the screen, you'll see that the first Street corridor, first, a Monterey Highway between, say, 280 and all my Avenue is where you see most of our incidents of street-level prostitution. This is nothing new. This has been the case for probably the last the three decades I've been here.

E

This is this has been the case, so this is when we talk about street-level prostitution in the next several slides, we're gonna be talking about this area. In general, there will be some incidents that occur as you see, there's some 'since on the outskirts. There are some incidents in various other places, but they don't amount to a statistically significant number of events. We really are talking about this neighborhood when we talk about our efforts and and as we've said before, we were here in 2018 talking about this and really this.

E

This is the effects of this on the community have to do with the associated criminal activity that surrounds the prostitution. That's going on in the neighborhood. This can be everything from from beer bottles left behind or used condoms or paraphernalia from drugs to either the prostitutes or the John's being robbed or kidnapped, or some other crime of violence. So it expands a big area. The associated criminal activity, The Associated reference I, think, speaks for itself when we were here last time.

E

There was a lot of talk about people in the neighborhood being solicited, and this could be fathers coming home. This can be mothers walking their children to school, so the solicitation of passers-by has been a big deal for the people who live in the areas impacted by this, as has exposure to the neighborhood youth and the challenges of that presence to the stability of families in the area.

E

In the previous presentation, back in November of 2018, we really got three big, significant outcomes of that presentation.

E

One was that there were a number of residents who were here in front of the committee asking for increases in enforcement, and the committee spoke very clearly to us here at the police department, for more uniform data ranges and as well as challenged us to increase the number of arrests of the prostitution buyers or in other words the John's, so you're going to see as I make my presentation how we've tried to address each of those three areas.

E

In fact, if you look at our general strategy for 2019, we've continued to do what we were previously doing in that we were sending out prostitution enforcement teams we're providing resource to the survivors and that we continue to have an open invitation to our community-based organizations to participate in to help help the survivors coming out of this. So we continue these efforts, but we have also added the the reports on project we're getting about three reports per week. In addition, there's there's some other groups who are you know? This is also report.

E

John also happens on a community-based organization area, so I don't think we're getting all of them. I think some of them are going to some of the nonprofit groups that also run similar projects, but we are getting three tips per week on our line. The we've increased our number of prostitution teams. We did that about the middle of the year and then we've instituted John decoy and I'll talk a little bit later about the amount of effort it takes to set up a John decoy.

E

But we've started instituting that kind of late in 2019 and we've been running that twice a month since September and if you just look at the current conditions that are out there, we've had feedback from the residents and had feedback from the officers who are out working and the residents that are in fact, our most recent meeting about this. With the Washington Guadalupe Neighborhood Association.

E

We actually had residents telling us that they've seen improvements and they'd like us to continue doing what we're doing, and it's really nice to go out and get that feedback, because that is not the feedback we were getting in 2017 and in the beginning of 2018. So we're really proud of that. The it within the department, I've spoken with officers who are working on these enforcement teams and what they've observed in the last half of 2019 is that there are just fewer prostitutes being seen working in that neighborhood and that's pretty consistent with our low.

E

Our arrest rates have decreased in the second half of that year, just because we have fewer fewer candidates as we go out and try to do. Enforcement out there.

E

So here's some arrest trends and what I've done is I've taken all of the women arrested for prostitution. Men arrested for prostitution I've also broken down women arrested for a crime. The crime has categorized as Lordran for the purpose of solicitation of prostitution, I shortened that to dis Lord ring, so we've arrested both men and women for loitering, and then we've made pimping arrests as well, and these figures do not include prostitution, arrests that we've made in human trafficking or massage parlor operations and the reason I've parsed those out is to try to get at.

E

You know what is what is the street-level pitcher in San Jose right now and this part of me and to recognize that this is citywide data, although, as I mentioned earlier, the overwhelming majority of this comes off the first Street Monterey highway corridor.

E

The other thing that's interesting in gathering this data is that when you look at the crime of 647 B of the Penal Code, that is the same crime that we charged a person who's, the buyer in a prostitution transaction or the seller and a prostitution transaction. So it's hard by looking at those numbers to tell for certain who is the prostitute and who is the job when you just look at the arrest numbers to really pull that out. You have to read the report and we're looking at over 1500 incidents here.

E

So I did not go through a read. All of those reports, but I can tell you. Is that overwhelmingly the number of women of the number of women being arrests for prostitution are working as prostitutes and the number of men being arrests for prostitution are working as John's, and there are some very limited examples speaking with the enforcement teams about this, and they could think of somewhere between five and a dozen circumstances last year where the the genders were switched.

E

But but if you as you look at these numbers, if you, if you think of the women working in the prostitution world of men, working in the John role, that that would be a very consistent way of looking at these numbers 2017, we didn't have nearly as many arrests for men or women for prostitution. They increase in two in 18. That's consistent with us implementing our prostitution enforcement teams and then you'll see in 2019.

E

The number of men arrested for prostitution goes up and the number of women go down and that's because we're refocusing some of our energies on the jobs in particular, and so as you and as the prostitution activity in the area decreases. We have fewer prostitutes in that neighborhood and therefore you see fewer arrests for women, but we continue with the john enforcement operations and the numbers of men being arrested goes up. The the loitering numbers are very different from the prostitution numbers that has to do with the nature of how that enforcement occurs.

E

Typically, when you go out, the the loitering section prohibits people ordering in an area for the purpose of soliciting prostitution, whether they are a man or a woman. When you see the the prostitute typically is stationary or on foot.

E

This is just kind of the the common practice and the men are typically in vehicles, and so it's reasonably easy for an enforcement team that is out doing a stakeout watching people in the neighborhood who they think are involved to see a stationary pedestrian, making contact with multiple passing vehicles and when they make contact with multiple passing vehicles. You know vehicles with single men in them that that is starting to feed into the elements of the crime of a person who is soliciting for prostitution, our Lord or for that purpose.

E

So it's reasonably straightforward to make an arrest on the person who's selling under that circumstance, whereas the men who are passing in the vehicles it isn't until you see a John, make multiple circles in that vehicle that that that person becomes starts. Closing in on meeting the requirements for that arrest and off times they will, they will pass through, they will make contact and then they will move on and keep going and the enforcement teams have to choose. In that moment whether they're gonna follow that vehicle to see what it does and lose track of.

E

The person they've been watching or not, and so you'll see that the this the nature of what elements meet that crime of loitering or what dry, those very significant difference in numbers that you're seeing between men and women, I've pulled out the pandering arrests and just left the pimping. Arrests in the pandering arrests tend to be more of our human trafficking work and our massage parlor work. It's you'll see those numbers are pretty low.

E

It's hard to make a case against a pimp without the cooperation of the prostitute, that's being pimped, and so when, when the prostitute is willing, you know we're always trying to get that, because we much rather arrest the pimp than the prostitute. If we can so when the prostitutes are are cooperative with us in that area and want to help give evidence against the pimp and explain how the pimp is is working.

E

Then we go. We actually don't prosecute that prostitute. We to drop our student, isn't as our witness and then we go out and we arrest a pimp so but you'll see that, just by the nature of that that entire dynamic between them, we don't get a lot of opportunities to do that. We take advantage of every wall. We can get that the numbers are quite a bit lower.

E

This is just kind of a breakout of how we've changed our enforcement protocols between 2017, 18 and 19. Our typical practice in 2018 was to send out or prostitution enforcement team, and this is a group of officers either in plainclothes or in uniform, who are observing activity in the neighborhood and are taking enforcement based on the observations they make, and so they arrest both prostitutes and John's. They make they. They account for the majority of our lawyer for the purpose of prostitution. Arrests come from the teams that are out observing the activity on the street.

E

We've increased the number of teams that are doing that in 2018 and again in 2019 and in late 2019, as I mentioned earlier, we have started running our John decoy operations. This is different in the sense that we're putting an officer a female officer out on the street as a decoy to to solicit jobs, and that puts them at risk for all those associated crime, things that we mentioned earlier for them being a victim of that. So it takes a lot of resources.

E

Do that in a way that protects the safety of our fellow officer as much as we can and still has the capacity to arrest the job. So that's a it's a very labor-intensive process, and- and so that's why you see us doing it less frequently, but we typically get a lot of arrests out of each incident that we do, because we could run that for several hours and pick up John after John after John. So this is an interesting data point that you saw in 2018.

E

You saw the classification of where arrestees are residing by county. So if you look at 2017 2018, these numbers are slightly different than what you saw last time we visited last time we visited.

E

We took these from a County report based on prosecutions and what the data you're looking at right now comes from San Jose arrest report figures, so the numbers are slightly different, but they do trend towards the same thing and what you're seeing is Santa Clara County is in blue, and you see that Santa Clara County residents only account for anywhere between a quarter and a third of the people who are being arrested for this and what you're, seeing the other, two-thirds or three-quarters- and this has been consistent year over year- are coming from out of the county, Alameda County in Sacramento County, our biggest contributors and a trend that we are seeing in 2019 as fewer from Alameda, County and Sacramento, and a greater increase in people that are just scattered from other counties or from other states.

E

I think this is just kind of interesting to see that if we, the more enforcement we do in our region, you know how does that affect people who are coming from out of the area? Do they know how much enforcement we're doing and does this present a you know a potential in the future?

E

For some, some proactive work to try to try to prevent this activity, we're not doing that now, but it's an interesting data point and I just wanted to share that with you as a follow up of some data, you saw last time there have been some law changes in 2020 that are going to affect our efforts.

E

The the state legislature has decriminalized several elements of this. They we no longer have the the courts no longer have the ability to suspend a person's driver's license if they use a car in the course of a prostitution arrest the used to be able to suspend a license for 30 days if they were using a car and they were within so many feet of a residential area that is no longer and and honestly that was generally the jobs who were driving the cars and so we're no longer able to suspend the John's driver's licenses.

E

I I suspect that that was a good deterrent for recidivism, but that deterrent factor is no longer available to us code. Six. Forty seven point three of the Penal Code prohibits us from arresting someone for prostitution.

E

If that violator was the victim of serious crime during the sex transaction, so if, during a prostitution transaction, there is a victim of a deadly assault or rape or kidnapping or a series, there's a series of sections listed in the Penal Code that we wouldn't arrest that person for prostitution while we're also trying to take care of them as a victim of a crime.

E

We don't think this one is really going to affect our day to day activities, because this is already in line with the values of this department, and this I don't think it's gonna have any effect on what we're doing possession of condoms the same section, a different subsection of six. Forty seven point three now says that we can no longer consider possession of condoms as a factor in justifying an arrest in the evidence code. There's a another section that says you can't use.

E

You can't introduce the possession of condoms as evidence when making a prostitution prosecution.

E

We've had a long-standing practice in this department of not seizing the condoms, but noting them and considering that as a factor when making a decision for arrest, we can no longer consider that as a factor- and these are just some statutory changes from the state legislature and I- think it's going to be a little while before we understand how or if this affects our overall picture in San Jose I'm gonna wrap up here with some takeaways we're continuing to offer and provide assistance to the sex worker.

E

Recognizing that there's to be you know an intervention moment and that the more resources we can provide to that person, the more likely we can intervene and make make better outcomes for the survivor and reduce the activity in the neighborhood. So win-win we've been also increasing our forcement, particularly against sex buyers. This 2019 was big. What we're trying to work to increase our presence in the sex buyer enforcement area. Both the officers in the residence observed a decrease in activity, that's supported by our arrest rates and I. Think the important thing here is.

E

We don't consider this to have been a win just because we're getting ahead. Now we have to continue to press our advantage.

E

If you go back to the slide, where you look at how many people are coming from out of town, you know they may not know that that we're getting at ahead on this and the only way we're going to continue to to retain our advantage is to be there when people come from out of town to buy or sell, and so we're going to continue to press the field and with that I'm open for questions.

A

Thank you very much any questions from my colleagues over here to advise my entrance.

F

Thank each here, I want to go first of all back to the overall crime statistics and touch on.

E

I apologize, that's gonna, be slide. 4.

F

So would vehicle break-ins be categorized under burglary notice.

E

They fall into, they fall into the larceny carrot, cat category, they're called car clouts and under UCR definitions, because you know from state to state the definition of burglary is different. So you see our burglary is your traditional burglary of a business or a home? Ok,.

F

Because that definitely clarifies things for me because, just like in my district throughout the city throughout the region, there's just been this we're in crisis mode in terms of vehicle break-ins. Yes,.

E

F

Sunnyvale had 43 in one day I know: I came from a community meeting where I walked down the street in a literally car after car after car had that mound of glass where they had broken the windows and it's a constant get constant feedback in complaints. So I see that that number has gone up. 10% is our car break-ins, the main driver of that increase, and if so well that's what that's question number one question number two is: do we feel that we're actually getting all the reports?

F

Are people actually reporting the number of incidents are taking place because, just based on my observations, that number should be much higher just on the amount of activity. Just in my district alone and I'm sure my counterparts can can tell a similar story.

E

With regard to your first question, I think car break-ins are likely to be driving that, although I'll be honest with you, I haven't I, haven't parsed out the numbers on that to figure out how many of those are car clouds and how many those are other kinds of larceny. So I can't give you a definitive answer on your first question, although it stands to reason that we've I've been in front of community the last few times- and this has come up and so I know it's a citywide problem.

E

The with regard to the number of reports. Again, that's a it's a difficult question to answer: are they all being or did to us or not? Because we don't really know what we don't know? Okay,.

F

E

Traditionally, we recognize that the car break-ins is an area where we have a hard time getting high levels of reporting, because not everyone believes that that it will do them much good to make the report and they just kind of get on with with their corrective measures. So I suspect we're not getting them all, but I wouldn't be able to quantify that.

F

And then, as far as the rape statistics, we have it broken down by rape, rape, spouse, rape, partner on.

E

Slide number: six! Yes, sir, do.

F

We also, how can we on break out acquaintance rape by acquaintance versus the.

E

The reason behind I apologize, Oh, No, okay, so the reason behind that is that there isn't a rape by acquaintances falls into the general rape category based on California statute. So these these eight categories are driven by the different California statutes that feed into the UCR part one reporting of rape it.

E

When we go back and look at our data, we look at the crime statute. That is in the report that is made to us, as opposed to going back and reading the details of all 1500 reports right so as more of 1,500 you're going back and reading the details of each report, so it's convenient from from a data analysis perspective to measure it by what statutes already exist in California.

E

If we wanted to know how many of these rapes were acquaintances vs., stranger, rapes, that would be a different analysis that we could do, but it just wasn't it. It isn't driven by statute and therefore wasn't part of the plan for today's presentation.

F

I was just wondering from a strategic standpoint. It would make sense to do that type of analysis, because you might have a different strategy in terms of prevention or or a restaurant car serration with that, if you identify it specifically, if it's an acquaintance rate versus strain jury,.

E

Understood you know the stranger rapes really do make up for a very small percentage of it and I believe some of those numbers may have been presented in the study session this summer. I just don't have them with me great.

F

And then and finally, on the on prostitution, would it be safe to say that the vast majority of the prostitutes are victims of human trafficking, or would that be a too much of a broad statement? I think.

E

That's a reasonable that that's a reasonable assessment to make if they're working with the pimp, I think I think about the way we characterize 2min, trafficking, ten or fifteen years ago, was very different from the way we characterize it today and I think that by today's standards, that's a fair assessment, sir. So.

F

Would that also drive your strategy in terms of how you deal with the prostitutes and arrests and support and all the other services that you would provide to a victim of human trafficking versus a straight arrest?.

E

Yes and it's it's just it's a different protocol for implementing those resources when we're talking about street level versus massage parlor versus brothels in a massage parlor or a brothel, it's pretty easy to figure out who's running that operation and that that person is ostensibly the human trafficker, whereas, when we're working with street-level prostitution, it's oftentimes very difficult to even locate or identify the potential pimp and and or to get the prostitute to come forward with that.

E

There will, of course, be some prostitutes who are out independently operating and it's real hard for us to tell how many are independent and how many are working for a pimp which would then get them into the human trafficking classification, because for the most part they don't want to share that information. This now we still want to share resources with them and we do prison, but we present them in a in a different way, just because the environments are very different.

F

Thank you. That's all the questions I have Thank.

A

You counselor here.

C

Thank you, so I just first want to just commend you by saying that this is a great report and I I really take advantage of the standardized data format that you have to appreciate. The the numbers that you're presenting I think in the past, we've seen different time frames being reported and it was difficult to kind of follow the trend.

C

This is really laying it out clearly for all of us, and so we can appreciate these issues and these numbers a lot better. So thank you for doing that. My first question is about.

C

The burglary unit I.

C

See that there is a decrease in burglary and then a decrease in robbery.

C

Do you attest these these decreases and numbers to the to having an established burglary unit, or is there more undercover operations and sure you don't want to give us too much so that way we can keep people guessing in terms of what is best or more effective, but just just wondering, because you know very anecdotally when we go out into our community burglaries are always the number one concern for our residents and they're happy to hear that we're responding to every alarm here on, but it you know, I, don't know if it exasperated because of next door and the way that people are reporting it to each other, and maybe it just seems like it's more than what it is.

C

And so could you tell us a little bit more about how that came about.

E

Well, we really do believe that our decrease in burglary is a function of having created the burglar prevention unit. We've been before the committee a number of times talking about the existence of that workgroup and the work that they do in both trying to improve burglary prevention and in going out and locating and arresting burglars, and when you go out and locate and arrest a burglary, you're oftentimes, getting a crew of burglars out of it because they're there working in teams so to speak.

E

Now that definitely that that new workgroup, we absolutely think amounts to go in burglaries from you know completely changing the trend from skyrocketing to dropping and whether or not that influenced our robbery, drop or also I. Think you should look at the vehicle theft drop right, there's a lot of crossover between the people who are doing burglar crews and some crossover to robberies and some across a lot of crossover, a vehicle theft. So, although our burglary prevention unit isn't working per se on vehicle theft or robbery, it's not and now we're getting into speculation.

E

C

E

To suspect that by taking those crews off the street that impacts those two other crime sets so.

C

E

C

I think there's.

E

Absolutely a crossover, but you know it's almost impossible to quantify.

C

Okay, yeah, it's I did see the vehicle theft lowered, although when I met with our captain I think was last month a we haven't had a chance to meet just yet this month the vehicle thefts were still up in our area and mainly because of our East Ridge, Mall and and I know that our captain increased his efforts at East Ridge Mall, to make sure that you know he was preventing some or interrupting at least some of those and I. Think that was very effective.

C

You know, usually malls are number one places of target, so I hope that that that's part of also the vehicle theft, although we haven't really seen a decrease and we're just coming out of the holidays, so that might also be it right. People expect to have more packages inside the the cars and more things to to take from our particular area around East, Ridge but I. Think overall them seeing. This is 20 percent, less citywide. So.

E

Actually, when we look at 20 percent lefts of vehicle theft, we're talking about cars being stolen, oh.

C

E

Whereas and the vice mayor brought this up earlier, whereas thefts you know, break into a car and theft of items from a car actually fits into our larceny category and.

G

E

See that that is rising, which is consistent with your.

C

Well, I thought one kind of was the other, because you need that little fob key now and people are getting assaulted to take the fob key and take the car with them right and.

E

When that happens, that we classify that as a robbery because now they're taking it by force or you're.

C

E

C

All right so then that's still robbery and that's still and that's still decreasing. Okay I see so when it's when it's a vehicle at a mall, the whole thing is taken and the key is taken from the person. That's called robbery. If.

E

We take it from if we take the key fob from a person in order to steal the car, then that.

H

E

Be classified in the robbery Kevin.

C

Thank you all right, so I'm gonna go into the sexual assault and on page six this is something I was commenting to Jennifer. No, this is the UCR rape offenses, and this is the data that you all report on an ongoing basis, correct, correct.

E

Although there's a small caveat to that, this data is not necessarily a perfect match for what gets reported to UCR. This is based on what has been reported to us during those years as a necessary of the year that occurred and if the case is determined to be unfounded at a later date. You know say after it's reported to us, but before we report to UCR it may not be reported out to UCR. So this is a very close match to the UCR data, but.

H

E

Order to pull all of that broken down in that section we weren't able to capture it exactly as it goes out to UCR, but the difference is miniscule. Okay,.

C

So I saw that there and thank you for the breakdown here. I didn't see just a general sexual assault, so attempted sexual assault and attempted sexual assault, domestic and thinking as partners with partners, but not a sexual general assault. That would include all of those numbers with children that I wouldn't include children, or some of these could also be children. I just don't know if there's another category, that's just standalone as sexual assault, so.

E

The sort of the standard traditional, what most people consider to be a sexual assault, which is a man, raping a woman that is the second line. They're called rape and.

C

E

To 61 of the California Penal Code so.

C

So how about sexual molestation? Where would that fall under.

E

So the sexual molestation, which is a sex act on a minor under 14 years of age, doesn't fit into the UCR reporting.

I

E

If the nature of that molestation is a rape or if the nature of that molestation is the sodomy or.

C

E

With a foreign object that that's when that rings in on these numbers, but sometimes some of the some of the molestation czar a lesser sexual offense than this list of eight, and in that case it wouldn't pop up on this list. Yeah.

C

I saw this the numbers a little less than what I've seen in the past, and so that was my concern and I'm wondering.

C

How can we capture those numbers, and the reason being is that when we saw these numbers in the past in our joint meetings with the county on both occasions, when we've had these meetings, you know we had this very sexual assault and- and it was breaking down including some of these, but there was also just you know this sexual molestation and so then allowed us to appreciate the level of abuse happening to children younger than then 14. I. Don't know that we're going to capture this on an ongoing basis. Well,.

E

Well, the the police department certainly does capture it, but am I bringing it to you.

C

Sure that you're keeping track of it on your end, just.

B

C

Not seeing it and I I wanted to make sure that I keep my eye on those numbers as well, and.

E

You know and that's kind of why we really wanted to try to standardize how we do this. Yes,.

C

E

This was my offer earlier in the year, was to do the breakdown of what amounts to the numbers you saw on page four and I was hoping that by doing that, we could at least get some some consistency and, what's being presented to you, although to be honest with you, if we want to start trying to parse out all the different things that are out there, there's a lot more than these eight crimes.

C

That quality, that's my concern, is.

E

C

Know this is technically what we would call or rape, and then this is the the definitions of for.

E

The purposes of UCR yes right.

C

For the purposes of UCR, yes- and you know like just by description of these I- would say they offering. So my concern is that it's not comprehensive enough for me to be able to appreciate what's happening with our community and I.

C

Don't want to lose that because we, when we had all the information, not just the ones that not just these categories but the general categories, then we were able to see that there was a lot more numbers under four children under the age of 14 and and that you know our data is gonna drive us in terms of what we're gonna do the strategies that we're gonna, choose and I want to make sure that we have the whole picture. So how can we include that information? The.

E

The whole picture is I. Think we experience when we sat here, for you know, multiple hours several times over summer is always a big, a big pitcher. So.

E

Ultimately, the question here is I think to do. We want to get into that much detail as part of the bimonthly, or do we want to make some other venue for sharing that data because it takes hours to get into that.

J

B

C

E

Sure, if that's what you want from us in the bimonthly I'm.

C

Certainly open to discussing it, it doesn't have to be a monthly. It could be on a quarterly basis or twice a year. I just want to make sure that we understand what those trends are, and certainly we can take this on a bi-monthly basis, but I'd like to see that information consolidated at some point and presented I I understand that there is a lot of information that you are a lot of filtering, that you have to do or a lot of work.

C

That leads up to these reports and- and thank you so much for for doing that. I just want us to be able to get into the the pattern of seeing these numbers just really comprehensively, because if we just see these numbers they're not telling us who this is happening to and then we can't really strategize in terms of how do we, how do we maybe have different types of trainings because of the crimes that are happening. So, for example, one of my suggestions for one of my questions for on page.

C

8 about the ongoing trainings, the trauma-informed approach, training for detectives, that's implemented based on this information, I'm gonna, I'm gonna- think that maybe these are this is all adult driven trauma-informed strategies and- and we would really be missing the point in terms of addressing all of those children or the needs of all of those children that are coming into our system and how do we engage and interact with those victims and and how do we help our detectives support their interaction with those victims?

C

So I think it's important for us to recognize who this is happening to so that week also tailor the type of training that we're going to ask for our detectives and for our police officers in general other ways. You know we're just doing the same thing over and over again, I appreciate that this is absolutely different and- and this is very strategic and I've and I- really appreciate this report and letting us know what's been implemented.

C

What's in progress what's pending, there's been a lot of work behind the scenes and I absolutely grateful to our city manager, assistant city manager, Jennifer, who who's just done? A wonderful job I just want to make sure that all that work pays off in the end and is leading us to some some real systemic changes here.

C

So, if you could, please provide that, on an ongoing basis, I'm open to hearing what that ongoing basis is, if it's twice a year, I'm open to hearing that, if it's not too much, we could do it on a quarterly basis, but we can discuss offline.

C

What that would look like I just want to make sure that that information leads up to something, and that's something for me is how do we support our police officers to address the crimes that are happening to our community and if the crimes that are happening to our community not being reported, or at least we're, not we're not hearing of it here in piss-face, and how can we help continue to support all of you with with that, because no, not all the dots, are there alright. So.

C

The next piece for me is.

C

This a trauma-informed training for detectives, which has already been implemented, did that include any because we knew that the data at this point or previous to today we understood that the data was primarily more children of color and children who were under the age of 14. Did any of the trauma-informed approach. Consider that so.

E

A big big component of that is the cultural elements of it, and so yes, I mean that's a actually. A huge function of that particular body of training is talking about the differences between us, whether it's ethnic or cultural, and trying to find a way to appreciate that and incorporate that and make that an account for that and the.

C

E

Way we interact with the survivors.

C

No, that's a short answer. Yes, yes, it's really important, culturally ethnic to have something sensitive to all. The ethnicities that are being impacted by these crimes is absolutely important. What is missing for me is the developmental.

C

So when we talk about crimes happening to children under the age of 14, there's some developmental recce signs that can tell the detectives I can tell the officer is something about what's happening with that child, a child who is younger than 12 or 10 May, when their stress may look like they have attention deficit disorder right and they can't focus- and you know, they're, jumping off the rails here, and you might think that that's just an overexcited kid, but the reality is that that's what stress looks like for some children and I think that's!

C

Those are the those are the things that are important for me to have our officers know, and especially our detectives understand that these these are the signs of obstreperous.

C

S-Mint or in the ways that they interact with with those victims. So so, if we could, when we continue to have trauma-informed approach, training for detectives that we have developmental.

C

Age, appropriate order and developmental stages incorporated into that, especially as as they impact the majority of the children that we are seeing being impacted by these crimes. So if it's happening more to our children under the age of three I, think that's important to understand. They're completely children under the age of three are completely different than the children or eight or ten right and I know that I heard from dr.

C

Sturm who, at our child abuse center, where she sees most of the children for sexual assault exams, and she said she was seeing a lot more three-year-olds and we weren't seeing that in our in our numbers, and so there was a discrepancy between who's she's seen and the exams that are being conducted and the numbers that we were seeing in our system and I know that not everybody reports.

C

But there was some. You know that it wasn't just wasn't gelling correctly, so I just hope that that we understand what those signs look like. So that way, we can continue with to support those families that are coming into our system appropriately.

C

E

That's that one yes I'll, be happy to share that with the people who are developing the next level of training. On that wonderful.

C

Thank you and then I'm gonna, move on to I really appreciated. Vice mayor, your question about the intersectionality, because sometimes some of these these crimes are the folks who are involved in in any of these crimes are one in the same right. A sex worker could have been a victim of sexual assault, and a victim of sexual assault could be a victim also of domestic violence and in there this same face right, the same person except we meet them in different scenarios, and then we treat them accordingly.

C

The scenario that we interact with them, but the reality is that they're one in the same and so I think for me, it's really important in terms of where do we want to interact with these victims or sex workers? If we, if we interact with them on the street, then we are going to function the same way that we see other sex workers right. We don't see them any different. You know see them as former victims or survivors of sexual assault or domestic violence.

C

We see them as sex workers and so I appreciate that this inner intersectionality tool is used and that you're able to report more properly and assign the possibly some support services to to the folks who are coming into our system.

C

I think that's gonna, make a huge difference and I look to see more about how that plays out in the future, but I think it's gonna be a really important tool for us to figure out that sometimes these sex workers who are out in the streets are the same folks who are being victimized in their homes later on.

C

So I just wanted to really just say great work on bringing that piece in really great work on formalizing that SART committee I look forward to seeing what you have for your work plan. I think you said you're going to have a meeting on March 12 and in the last piece for me. Is the the Dear John letter. I forget what page that's on I think it's page 14.

C

It is called the John letter well at least that's what the chief called it and and so I know that he launched this off. You know we, we were nudging, the chief, because we saw a lot of the data and the data said. You know there was a lot of sex workers who were arrested, not not nearly enough John's and so I think it I think it.

C

We need to make sure that we impact both ends of this industry and I want to make sure that we are circulating the this tool that we now have, which is this Dear John letter? How are we getting folks to to report this because I think you said there was three three tips per week or something? Yes. So how do people even know about the Dear John letter? We.

E

Did we did a media.

I

E

When, when we rolled that program out and.

F

E

It's easily accessed from SJ PD org under the human trafficking tab.

C

Is that also part of our San Jose app, or? Is that not I.

E

Do not know the answer to that. No, no.

C

B

I, don't believe so mm-hmm.

C

I just think it should be really accessible to folks. So that way they can also be our eyes and ears they're the ones living in those neighborhoods, and so they could really help us out in decreasing some of that sex work. That's out there, and hopefully lessening our enforcement and and having more of that partnership with our with our community.

C

So I'd like to see how we can let our community know at the very least I think our neighborhood associations should have this information and I don't know if there is a tip sheet or a how-to report: hey John I'd, you know, I, don't know how to how you would advertise that and.

E

I, don't know everything that that workgroup is doing but I'll look into it. Yeah.

C

You know because when we say Dear John letter, we think somebody's breaking up with us and I'm telling us face-to-face. We.

E

Actually, report John yeah.

C

Okay, so so I think that's great I think it's wonderful that you're having three tips per week, I'm wondering what is the result of those tips. Is that leading up to any arrests or for some of those John's? No.

E

And by design, that's not a plan where we go out and arrest people, but it's a plan. The design of that program.

C

E

That we, you know we reach out to them by letter we're sending letters to their home, telling.

C

E

Been seen in a prostitution zone, and so it's it's meant to suppress that activity is not meant to be enforcement. Oriented yeah.

C

No, no I appreciate that I guess have you seen any repeats, then I I.

E

Don't have the answer to that: okay.

C

That would be interesting to find out to see if this is something that really is useful and then, if we could help spread the word and then have other neighbors who don't know about this, because it was I, do remember that media release, although you know not, a lot of our residents, are onto us on every media release that we what we do.

C

But this is something I think that, for this community is very troubling, the prostitution is happening in within their community, so I think they would love to probably be part of the solution, and why not allow for them to do that, since there are eyes and ears and they're there living and that's. This is near their neighborhood I.

C

Really, like the John decoys, that's twice a month. You said yes.

E

C

Is that working out.

E

It's been very productive, I don't want to discuss too much about how we do it, because.

C

E

Been it's been lucrative.

C

And that's leading up to arrest that.

E

Dad always results in multiple arrests, great.

C

Great I'm really glad to hear that there's more efforts on on attacking this. This issue both ends for the consumer. If you will- and although the pimping arrests that we saw here that I guess that's a little different than just any regular John, the pimping arrest is, is actually the person who is managing some of the sex workers. It's.

E

Absolute right, there are two entirely different offenses and.

C

And and I saw that that was lessened is that is that, do you know in any particular for any particular reason why that's so.

E

C

Less than over the last two years, yeah.

E

We're sort of at the I think there's two two factors influencing that: one is your you're at the mercy of the the woman in the transaction of whether she's willing to come forward and and and compromise her pimp and the nature of the the pimp. Prostitute relationship is a very controlling nature, not not elective messed, up, violence relationships and it's hard to it's hard to encourage that and to get that that degree of cooperation.

E

C

And research tells us that that a lot of sex or a lot of intimate partner relationships, sex workers are sometimes get prompted by intimate partners right, that's how it it normally begins. It's not like somebody who scouts you from school. It's somebody who you know who you're in a relationship with and then facilitates this other possibility for you or obliges you dude to do this other piece to it. My question behind this question was: is it is it that our sex workers are working for themselves rather than with a pimp?

C

Is that something that you're noticing, or is it just that they're the intimidation tactics are more effective and and the women or the men are not speaking up and against those pimps, I think.

E

What you're, seeing in 2019 that drop in 2019 is that we are seeing fewer prostitutes on the street and, as we see fewer prostitutes on the street, our opportunities and number opportunities we have to intervene are also reduced. There has always been an element in in the sex trade of women working for themselves and women working with pimps, and that is that's always been there- that's still there, but because of that that reticence that they have to report pimps, it's been extremely hard for us to quantify that, which is how much is which.

C

Okay, all right well well, I appreciate all the information and thank you so much for the report. I commend you for all the different strategies that you're taking to make sure that our communities are safer, that women and men are safer out there in the streets, and so thank you for all that hard work, and thank you for this for this report. Once again,.

A

Thank if you go to the last slide.

A

E

That Malmo, sir I, can do this. Okay, dad.

A

You did it that was the last night. So here you talk about you know, SJ PD will press to retain our advantage and then, if you can go back to slide, 18 I'm just curious. If that's, what you mean is keeping this level of enforcement yeah.

E

A

Great because it has been well received by our community, unfortunately, as you've denoted in the map there, the high level of incidents are happening in our city are all occurring in this corridor, which happens to be a low-income community within my district. That has suffered the residual effects of waking up in the morning to take their kids to school, to seeing use condoms out in front needles to being solicited themselves from young.

A

Ladies to mothers, and this has been an ongoing occurrence for decades as we know, and so it is you know, there has been well received, the uptake and enforcement and then certainly I, think you know the decrease, but at the same time we we know a lot of the prostitution just sort of moves around. So, although a couple neighborhoods may, you know, feel the positive effects, a couple, others may be seeing the negative effects and so I think keeping on top of it.

A

It's really gonna be important and I do know that it takes a lot of proactive enforcement to do that, and I really do appreciate the efforts that our enforcement teams have put in especially individuals. Like that, the decoy operations that go on people that are putting themselves right there directly in harm's way, I do like councilmember menace. The suggestion.

A

I know that we are going through our transition of 3-1-1 and in the my San Jose AB merger of the two actually and I think there's a great suggestion that you know if the report John could also be something that we line up to be incorporated in San Jose 3-1-1 rather than in currently as it is just through the online resource. So that's that direction towards our city. Manager's office in I just had my update from our director of IT in their team.

A

So if we can pass that along I think that that's a good suggestion that encounter in itis means and.

B

Absolutely in Dolan Beckles is in the audience and he says that we are developing our next list of services for the my San Jose app, which is going to be renamed to the San Jose 3-1-1. And we will consider that and prioritize that for the next round, great.

A

And then I know that Kathryn Dennis was talking about in regards to the more robust data and- and we have seen that in the past, we've had whether it's special one-off meetings, the ones that we've had last year with the counting, but we also have seen in the past more data just here it at this committee. I would not necessarily advocate that. That's something we do on our on our bimonthly reports, especially if we're talking about comparing annual data.

A

It doesn't quite benefit us and it's I, don't think worth the amount of time you would put into it to just get two months worth more of data when we're really comparing year over year. But I do think that you know to see more robust list of data on a regular timeframe would be benefit or benefit to this committee. I I was thinking. Maybe there's there's an annual report that already came in that regard. That was a little more robust.

A

I could be wrong, but I know we do that with a lot of other items and I'd be comfortable. Somebody wanted to make the motion in that regard to at least have- and you know this- this sort of bimonthly stays the same of this higher level, but then, once a year like, we do with other topics, we're sort of diving much more deep to look at the year-over-year data. To look at some of these.

A

You know a division of more of the the trends and so that I'd be comfortable with and led to through, my recommendation for with an emotion. If you wanted to respond, I, don't know if you knew of any of that, we were already doing some of this on an annual basis that I'm just not recalling right now. I.

E

Don't I, don't think, that's a in my recollection, I, don't think that's a subject we're covering with this committee or really any other committee without.

A

E

Annual frequency so.

A

I'm comfortable somebody wanted to put that in the motion and hopefully.

B

You'll be okay with it, so.

A

They would be to accept the report, the bimonthly status report, but then to include the more robust annual reporting of the sexual assaults correct. Yes,.

C

And I think when we've seen this in the past chair, we've we've seen this report I think maybe on a quarterly basis or something because I remember: we've had to break down of age. We've we've had a quite a bit of a breakdown and it wasn't on an annual basis. It was like every so often and I think it was upon request. So I would like to see the more robust data and not on an annual basis, but maybe on a semi-annual I'm open to us. So, like I, said, I'm really open to this.

C

In terms of you telling me what the workload is and what's realistic to expect, but the purpose behind it is to really capture what's going on with the community and to figure out, how do we support them? So I can leave that a little open so that we can determine with with staff what that what that can be on an ongoing basis. So.

A

What it was previously actually was just a couple years ago. Actually, in these bimonthly reports there was a lot more data, but because of the reasons that I just stated one, it was a lot of work for staff and two.

A

It wasn't as valuable getting sort of this robust annual data every two months, so we're really only getting two months worth of an update, and yet you know that the the topics, in fact this committee was sort of you know we would at times pass that report without much discussion except for particular items.

A

So what we did we decided a couple years back was rather than have all of that data every other month to have what you just said, which would be where we would pick a particular item and we could have that brought up like we just did today, which was what I had asked for the update on prostitution and so we're. You know that was a one-off. We could ask for it on a one-off.

A

We could do that now, and we have done that now in regards to what was just presented on some of the high level. Rape cases and we've done that last year. What I was at was saying was rather than they'd have to have.

A

You know maybe ask that question every few months and say hey: can you bring back the issue of sexual assaults as a special that we should actually separate that out, but that, on an annual basis, I think would be more valuable for the discussion versus going back to what I think we had before that?

A

If, quite honestly was it was more information than we actually even you know we're able to evaluate and and it, and so it just wasn't worth the time of the the officers putting it in for what we were actually debating so we're in that system. Now, where we have this, you know some high-level data coming to us every two months.

A

We have the opportunity every two months to ask for something specific, but what we've actually seen is is an interest I think over the last couple years on some specific things that we don't want to have to keep asking for special reports on. Let's just add, maybe an annual report on some of these special instances. I think sexual assaults would warrant that so that we don't have to keep asking for a special one-off. You could do that.

A

We do that every two months and we could do that actually today, to make a recommendation for I think we had a recommendation. You know last year if it was from yourself for I think maybe customer dentists on hate crimes right and we sort of, but it's not necessarily an annual report on hate crimes. It's just. We felt there was an interview, a trend as the the chief's office is looking at. So that's what you know I think might be the best solution moving forward.

A

We still have the opportunity every two months to just suggest something as a one-off that we want to hear I, see.

C

So, what one-off, anytime, we we so desire, but on a very consistent basis and annual and.

A

C

I agree with you I think. That's that's very fair is.

A

That understood, yes,.

B

D

B

I think what we'll do is just like: we did with the sexual assaults right now. We have direction to every month. I mean every by monthly report to at least report at this.

G

I

On the sexual-assault.

B

When we do have special topics, I'm trying to note them in the work plan, so we don't lose track of them and we and then we will then on the next development of the next work plan, we'll specifically put an annual sexual assault. So we're not losing track of that. So we know when to expect it as transparent, great.

C

And so then can we then denote that that it should include the age and I think if we can revert back to some of those categories that we've seen and.

B

Then make sure it's a detailed and.

C

B

Use the word to detail the annual report, so it's distinguished from this update, wonderful.

C

And yeah I, don't know what you think chair, but I wonder if maybe we could do this by annually. So we can see what the data present is presented at maybe June before we go off to recess and then maybe at the end of the year, just so that we don't lose track and in case we need to create some shift. I would hate for us to lose track of what this is until the very end, and then we can then decide what you know at the very end.

C

What we're gonna do for the following year and we've already missed a budget opportunity there. So I would love to see it, maybe on a biannual basis and then one offs whenever people you know requested so.

A

I I'm comforting it so that maybe it's helpful for us in discussions with the budget, like you know that the January February timeframe, I'll leave it to the will of the board. I personally would would be comfortable at the one-year timeframe only because we do actually have a number of of these other sort of high-level that we want to dive deep into on an annual basis and I. Don't know honestly if the data that they'll present outside of this this data that is going to come to us every two months so.

C

A

We this will be here every two months.

C

Okay, so then, then this the then the and/or, then I wouldn't consider this an annual right. This is.

A

No not yet we haven't that deeper dive, yeah.

C

When will we expect the annual report, then, because it would for us who would benefit us before the budget discussions.

E

If I can make a suggestion, I think this time of year- or maybe even March, is a good time of year for the police department to capture your end data of the entire preceding year. Is it I think wick too I think I? Think March is a good time for that February might be a little too soon, but then.

A

For next next month,.

B

April, because a bi-monthly so.

A

We'll tie it up with the bimonthly yeah.

B

If it's a buy month, if it's part of the bimonthly and a deep dive it would be, the April report would be the become the annual yeah.

E

I, don't know if that's your intention to have it always be tied to the bimonthly. That's.

A

Not my intention is separate. I, don't think it has to be tied to the bimonthly. If it's, if it's an annual report, it I think.

B

A

My question to you is: could you pull something together specifically around sexual assaults, and you could look back historically at what comes from her dennis is talking about really just honestly, I think the last time we had this was maybe you know have two years ago, when you know we, it was broken down all sorts of the crime sexual saw, as you know what I'm talking about right.

A

So if you want to look at that and say just parse out the sexual assaults portion, if you think you could bring something like that back to us, I wouldn't mind adding that to our agenda for next month, and that would start our one-year and you will cycle so well.

J

A

I mean I'm deferring to your ability to be able to do that. It's.

E

A bit of a challenge I mean those. Those reports are due in two weeks for the March piss-face and we honestly that that workgroup right now is in the middle of bifurcating. As one of those work items we talked about so they're they're, really busy right now, they're also preparing a report for you on sexual assault training.

E

That's going to come to you in the March business, so I I, don't it would be a heavy lift to do that this. What about April I presume we could I, don't I, don't want to speak explicitly for the people who are gonna have to do the work, but, but certainly will do with committee asked us to do well.

A

I mean I, don't want to demand something that somehow all of a sudden right, you're, not able to produce and I think that if we were to able to get the data, April is actually still before we're gonna make our final decisions on the budget. We could try to then line it up next year for March timeframe right. So in that way, it's it's, but but at least for this year we can kind of start in that regard. But again I'm deferring you I'm, not trying to force your hand and say yes, April is perfect.

A

Yeah our vice mayor says your body. Language is saying no I, don't.

E

My body I, don't know I, don't want to say no directly but I.

E

For another work group, so what.

I

E

Would be light years better than March.

B

E

B

The Pistons agenda is doable on April, better than March right now. What lined up so look.

A

And if anything is to change right, I think if we can just ask the city manager's office to give us a heads up. So if you don't mind, maybe can can compile that into a motion with with just accepting of the report asking for now an annual reporting of the sexual assaults more deeper dive, and we can try to start that in April this year. Well,.

B

Maybe make money Marshall suggestion um maybe get trying to turn it he's the the workload bird, maybe in the April bimonthly report. We actually do it as part of the by mine theat. So it's not a huge written report for them and we get a lot more statistics in that report then go to the written separated report for the following year and to kind of just ease into it. Would that be acceptable to the committee I'm.

A

C

Something with it so so the motion is to accept a report and and then asked for a an annual report in April.

C

However, you you want to, it doesn't have to be written, but I think you said just statistics and then from there on after from 2021, beginning 2021, we would have it in the February month on an ongoing basis, with a deeper dive from the breakdown.

E

March would be easier just for the data collection you.

H

C

Mike's going going forward, yes, 2021 sure, do.

A

I have a second, we have a second okay nor the discussion. I, don't see any cards on this, no speakers in the public and if you are wishing to speak on any item, please just fill out one of the yellow cards that are down here, dropped in a box so uh seeing none and all those in favor say aye any opposed, not motion passes. Thank you very much.

A

I will move on to item d2 our second quarter financial reports for fiscal year, 2019 2020.

G

G

Good half good afternoon good afternoon, chair members of the committee we have today for you, the presentation on the second quarterly report have an opportunity today, hopefully to present the entire report. We will be brief. I have with me today: Joe gray, who's, our dead administrator chin, you son our principal investment officer and Rick Bruno's, the deputy director of a revenue management, and then we can take questions at the end and then the investment policy is then the next item after this item. So with that I'll turn it over to chin.

G

You know to dick Joe. It was.

K

Good afternoon.

K

The city's outstanding debt portfolio, as of the end of December shown in the graph there is four point: seven billion and that's represented by the vertical bars and the gold is the city issued dead and then me blue, as the conduit debt and each dot on those bars represents the actual debt issued during that reporting period. In that amount, through December 31st was 584 million dollars.

K

This pie chart shows by credit category or issuance type the amount of debt, that's outstanding, just for the city's portion, and it does not include the multifamily housing revenue bonds. So each of the pie sections there will provide you. The amount that's outstanding in both in terms of dollar amount and also a percentage of the total of the roughly 3.89 billion. The largest components would be the Sara tax allocation bonds at one point: four, seven six billion and then the airport revenue, bonds and commercial paper.

K

At one point, two one: three billion dollars select: debt issuance and debt management activities that occurred during the second quarter, some of the most significant ones for debt issuance. We issued debt for three projects there for multi the housing revenue, Vista, Park, Palm, Court and Quetzal Gardens. We also issue three million dollars in commercial paper notes for the airport. One of the debt management activities that we did.

K

One of the key ones was issue an RFP for Investment Banking, underwriter services for the csdf, a lease revenue bonds and that's for the Ice Center expansion and the CSA FA refunding reports that were completed during that period. The 2019 comprehensive annual debt report, which you have received copies of or quatre, and then every December we conduct our annual disclosure and compliance reporting to the msrb board.

K

Dead activities that we expect to achieve and get done through this fiscal year for debt issuance we've mentioned the I Center expansion that would be designated series. 2020 a I'm gonna be 145 million. Lease revenue refunding sought to be designated series. 2020 B, that's 350 million!

K

That's going to occur late spring of 2020, the multifamily housing revenue bonds that are scheduled for this fiscal year, the alma mater housing project at 42 million, page Street studios at 40 million West, San, Carlo, supportive housing at 35 million in ball back at 45 debt management activities that we're working on or have completed is for the airport, expansion, their capital and debt planning activities. We redeemed a portion of the 2007, a bonds that occurred in February 20th the religious.

K

Last weekend we completed an annual debt transparency report to the State Treasurer that was done on January 31st 2020.

K

This graph just shows they the fixed rate ten-year tax-exempt market. So you can see the graph E is the bomb by ogl bond index from December of 2009 through December 2019 you'll see how its it's fluctuating the average during that ten-year period, was 3.5, 5% and so currently within the last two years. Obviously it's well below that currently, as of the as of the reporting date, was to just roughly 2.1 percent.

K

This graph shows variable taxable and variable tax-exempt interest rates for the last calendar year from December 18 to December, 2019 and you'll, see the dark line is the 1 month LIBOR, that's a taxable proxy, the taxable rate that we use and then force if montes shows its up. It's a weekly reset, tax-exempt rate and clearly those are those are well below two and a half percent for the LIBOR and about 1.1 percent, or so one point yeah 1.1 percent for the for the SIP. Thank.

A

You yeah I, don't know if it's your mic is not working could be that you're too tall or too.

K

Much of this can we squeeze in, but I'll do my best. Thank.

B

K

The city's credit ratings remain high for Jena obligation, it's it's, it's double a plus and that's one notch below the highest rating you could achieve, which is triple-a. The CDs lease revenue bonds is one notch below GGO rating and it's essentially double a the city's geo bonds. Catina be rated higher than the State of California's they're, essentially the same as the county's geo bonds, except for the SP rating is full triple-a.

K

The city's airport bonds are rated a and the Sarah senior tax allocation bonds are rated double-a and subordinates are double-a both rated by S&P and Fitch as investments. Next.

I

Second quarter: investment report, this the city, city's investment policy, confirmed to the California Government Code, section, 53 600. The policy authorized us to invest only in high-grade fixed-income securities. The policy is reviewed annually and shall be adopted by resolution of the City Council. The investment program is audited, semi-annually for compliance purposes, the city managing investment to meet the following objectives: safety, liquidy and yelled. In that order, the query reports is posted online and also placing a piece of his community agenda and separately separately, agendized for the City Council's acceptance.

I

Later at the end of the second quarter, the size of the portfolio has a book value of 1.9 billion dollars. They are Ming Tracy Oda was a 2.2 8%. The weighted average days to maturity was a 641 day's fiscal year-to-date net interest earning was over 23 million dollars. There were no exception to the city's investment policy. During this quarter of that 1.9 billion dollars and 39% was invested in Treasuries and agencies.

I

8% was invested in Supernationals and 47% was investing credit sectors which includes CDs, CPS corporate notes and municipal bonds, and another 4% was invested in pass-through notes. That includes as asset-backed securities and mortgage-backed securities and the city's investment is made of a multiple funds and the red section is general fund.

I

It was valued at a 268 million at a quarter end, which was account which accounted for about 14% of the total portfolio, the general, the general fund balance increased by 56 million dollars to 260 to 268 million dollar and a quarter, and mostly due to the ad valorem tax advancements, and there were there- are a sufficient amount of investment or maturities and revenues to cover the next six months. Expenditures this chart compared the cash balance changes of a few selected funds. The red line indicated in this chart as a general fund.

I

You can see it moves the dial moves up and down and throughout the year, and it shows the obvious seasonality this year, because the city chose not to reap refund retirement contribution. We are expecting to see a little bit higher average balance for general fund will contribute to some additional interest running than previous years. The city compared the investment pool performance with leaf and the Bank of America Merrill Lynch index.

I

During the last 24 months, there were 15 miles of period, the city's portfolio, underperformed Lafe, and the city's portfolio was the blue line in this chart. That was mostly because during that time, the interest rate was fast increase, especially in the short-term interest rate and Lafe was a lot much shorter in portfolio, so they can pick up. The interest rate increase a lot faster than we do than we did so that they outperformed us during that 15 miles period, starting from August 2019 and the performance of the city pool with flow improved above the leaf.

I

There is a steel Olympic gap between the Bank, America Merrill, Lynch Index and the city's portfolio, but we expected the gap to narrow to, in the near, in the next few months, on September, 17 and 2019, the council adopted resolution number 79 to 51 to declare a climate emergency and the resolution directed the investment staff to look at portfolio exposure to fossil fuel companies. We identified two separate investments actually for the same security for total model. 60 a little bit over 16 million and the security was bought into two pieces.

I

One was in on March 6, 2015 19. The other piece was a maze 13 2019 both will mature on the same day made 16 2021 and because they were bought at different time. The yields kind of are slightly different. When was the hair higher had a higher yield at 2.7, when the other was a 2.45.

I

0%, so there's this: this is the only exposure to fossil fuel company in the portfolio staff has made no new investment in fossil fuel company singh's. Adoption of the resolution on September 17 2009 teen.

I

Our strategy is we'll maintain the same as we talked about before. We'll continue matching the investment maturities with no expenditure within the next 24 months horizon. We expend a portion of the portfolio beyond the two-year term, when appropriate, to provide income and structure to the portfolio will maintain a diverse diversification of the portfolio and I will always focus on the core mandates of safety liquidy and yield. Is that all hand this back to Rick.

H

Thank You, jr. and now I'll cover the quarterly report for the revenue management programs.

H

Our objective is to reduce delinquent accounts and to enhance revenue compliance, so I'll start off I'll cover the activities for this quarter, and then we also have an update on one of our programs that we are currently running the business tax, amnesty program, which will provide an update in terms of how that's performing and the revenue that we're generating through that strategy.

H

So in terms of our our program that we break it down into four different business units, we have an accounts, receivable team of business tax program, compliance and monitoring, and then our utility billing.

H

This next slide is more for context in terms of the portfolio that the revenue management division is responsible for overseeing in the cities. Nearly 3.5 billion dollar budget revenue management has responsibility for billing or collecting or monitoring over a billion dollars. A largest component of that is the utility billing that we also do reviews quarterly on our sales, tax, remittances and the miscellaneous billing.

H

That's our miscellanies billing accounts receivable system, where various departments throughout the city will generate the invoices and our team is responsible for collecting, there's an there's, a number of other business tax and other taxes, they're lodging taxes, franchise fees, utility users, taxes where we engage with a third-party consultant to help us audit and review the taxes and fees that are remitted to the city and to ensure that they're in compliance with our ordinances.

H

This slide is a five-year comparison of the invoicing and payments that have been generated in our three billing systems within revenue management. The first one is utility billing business tax and Rev Q is their miscellaneous accounts receivable system, so those three systems combined bill between 400 and now it's over 500 million dollars on an annual basis. As you can see, they're the the majority of the amount has been paid.

H

There are still some accounts, receivable that are outstanding, so there's the sliver at at the top of each of these bars that show the amount that's still outstanding and those amounts will be carried forward onto this graph. Where you can see the total outstanding receivables for those three systems at the end of the quarter is approximately 50 million dollars.

H

The larger portion that the gray portion of that is the delinquent debt that we categorize as being 91 days or older, and there's also current receivables that have been billed within 0 to 90 days in the blue shading. The red Bart cutting through the graph and indexed to the to the right axis, shows the delinquency percentage change from the prior quarter. So, as you can see over the past six quarters that that percentage change has been relatively stable and actually on a decline.

H

These two pie charts represent that the prior slide about 50 million dollars in total accounts receivable outstanding within our systems, 18 of which is current and 32 of which is the delinquent debt. We show a breakdown of of that by collection status, so we can. We have staff in house that work these accounts in trying to collect, through through letters through making phone calls through following various collection techniques, including liens, small claims, courts, etc. So we have a largest portion of that delinquent portfolio is being managed in-house and is considered an active collection.

H

We do use a third-party collection agency to help assist us in collecting delinquent accounts, and then we also will utilize the city attorney's office in terms of collecting some some larger debts that require us to go to Superior Court. In terms of the last few items. There's we have some write-off pending category a few invoices that are set aside for liens and also some that are in a payment plan status.

H

So this slide represents the trend of our collections and our return on investment for our collection staff. So the bar charts are indexed to the left axis, so you can see on a quarterly basis in the fourth. In the second quarter of fiscal year, 1920 we collected just over three million dollars, and that was at a rate of six point four to one, so that is for every dollar that our staff, it costs our staff for collections, they're returning six point four times that amount in in accounts receivable. So you can see over time.

H

We've we've been, except with the exception of the the one quarter, we've been above our target of five point: five. We continue to identify new strategies and, on the next slide, I'll talk about one of those strategies, so our business tax, amnesty program is one one program where council had approved back in August of 2019 and just as a recap, this program, forgives, the penalties and interest on accounts that had never registered, are under reporting their taxes or are delinquent on their taxes.

H

There's a that we will waive the penalties and interest in exchange for paying the principle amount of tax owed. So this is a program we began in October of last year and will end March 27th next month in terms of our delivery of this program. So far it's been really successful.

H

We've delivered a comprehensive outreach and marketing plan. The program is performing it's expected in terms of the numbers of businesses applying for amnesty, as well as the revenue that's been generated and through December 31st 2019. More than twelve hundred and fifty businesses have benefited from it. Revenue generation is over seven hundred thousand and we've had a number of outreach activities. As a as I know, it was comprehensive. We've been mailing directly leads that we have we've.

H

You may have seen VTA bus advertisements, advertisements in the newspaper heard advertisements on the radio stations and, of course, we've in terms of fliers. We've worked with the small business advisory task force and the vice mayor and his team, and it helped him disseminate some of that information. The team in the city, manager's office of communications has done a great job. Helping us promote and sending out social media posts and getting awareness of this program, so we thank them for that and I believe I'm going to pass it back to Julia.

G

Thank you, so the recommendation is to accept the report and refer it to the March 10th 2020 council meeting for full adoption. So with that we're available to answer any questions. Thank.

A

You any questions from my colleagues place, mayor, Jones,.

F

Can you explain to me the successor agency tax allocation bonds? What exactly that means well.

G

The the former Redevelopment Agency had about a billion five, a billion six in bonds outstanding and at the end of 2017. They had I think it was about twenty five series of bonds outstanding and we wrapped them all together and did one massive refunding where we consolidated. Now we have three series of bonds outstanding, so those bonds will remain. We didn't extend the maturity at all we weren't allowed to under dissolution law.

G

So basically those bonds will be outstanding until 2035, right, Joe, yeah, and so that that's what that is, and so the tax increment that would have previously gone to the Redevelopment Agency first goes to pay off debt and then a Delta between the two of those numbers basically is spread back out to the taxing entities. So the city is benefitting by increased property tax revenue from dissolution macaws we're getting some additional revenue so.

F

The so pain down those bonds comes out. You said the tax yeah.

G

It comes out of the tax increment and.

F

So, where we, since we have those bonds outstanding, why would you have additional funds to distribute to the.

G

Bees, because the way kind of dissolution it works is, is that tax, the Redevelopment Agency now that successor agency still exists so all of the spread between what was the original property value when the agency was formed and then when it is today that Delta is what's called the money that goes into the Redevelopment Agency property tax, trust fund and then through the dissolution at law. There's a certain waterfall in which obligations are paid. First, the county takes off the top some of their obligations that we pay debt service.

G

Then, if there's money left over it spread out by the county to the taxi and he's based on their pro rata share of the property tax revenue that they would receive in those districts so and that stays in effect. Until the last bond issue is paid off and then redevelopment is officially gone and the property tax will just be distributed as it would in any throughout the city in the various taxing entities, I.

F

Understand your explanation, thank you for that I just still scratching my head. Why wasn't designed to plate.

G

F

G

Debt well because the bond there's, but there were original bondholders and now there's bondholders today, and so we have to ensure that they are kind of first in line to receive that revenue and you wouldn't want to dilute their essentially their credit that they had before dissolution. It went away so it was structured that way so that we didn't in and early create a negative situation for the taxi for the for the bondholders and that's how the state law was kind of put together. So.

F

A

Thinking I'm, sorry, we do have a public speaker, Ruth Moreno,.

L

Good afternoon my name is Ruth Moreno and I represent San Jose. Community energy advocates we're a community group that advocates for reducing greenhouse gas emissions. Today, I sent you a letter on this topic from San Jose community energy advocates and the Sierra Club Loma Prieta regarding the fossil fuels.

L

First I'd like to thank you for declaring a climate emergency I, don't need to tell you about the disastrous effects of climate change, but I will remind you that tonight is the third anniversary of our own coyote creek uh flooding, as can just mentioned right now, as part of the climate emergency, the resolution air staff to review our fossil fuel investments. We have two which will mature next year in May and which represent less than 1% of the portfolio.

L

It seems that the intent of the resolution was to cease new fossil fuel investments, and what we're asking now is that you formalize this ceasing new fossil fuel investments in the investment policy I'd. Also, let you like to let you know that in response to your referral. This morning the San Jose federated Retirement Board, listened to three hours of educational presentations on environmental, social and governance, factors relating to investments.

L

One of the presenters was from Blackrock the world's biggest fund manager. She quoted the Blackrock CEO in which he said that.

L

Regarding the evidence on climate risk is compelling investors to reassess core assumptions about modern finance. These questions are driving profound reassessment of risk and assessment values, and you said that in the near future, and sooner than anticipated, there will be a significant reallocation of capital.

A

Thank You Ruth, so I do have a question on page 24, just curious in regards to the percentage drop there of collections.

A

All we see is the past five years, so what I see is, in my mind, from the past five years, a pretty significant drop from ninety nine down to ninety six point: five I'm curious. If we have further historical data- or if you can, let me know, is that 96 a number we should be concerned about this trend downward.

H

Yeah, you should not be concerned about it's just a matter of time.

J

H

We were able to collect on. There was more recent invoices. The reason why we've been so successful in for for those periods or in five years out is because we've had more time to collect on those debt, so it I think it's just a matter of of timing before it would shift over is.

A

So your timing, that's not a snapshot in time! That's ongoing, so you're saying from fiscal year 14/15 since then, for the last five years, like that number back in 1415 might have been 96 or 95 percent, and then now it's gone up to 99. Is that what you're tell me just.

H

To clarify the this represents all of the invoices that were issued in that fiscal year hmm 1415, and so we've had five years to collect on that debt, and we've only had one year to collect or less than one year to collect on. That was.

A

Recent fiscal year now it makes sense in fact I just had deja vu. I feel like I asked you this question last time so probably did yeah but I understand it. I feel like I, understand it or I understood the last time, but be prepared for the same question again if yeah, yeah, exactly and and then just in regards to Roose comment and Ruth I'm sorry I haven't had a chance on my colleagues. I've got about I just checked, I got about a hundred and eleven emails waiting for me since just this morning alone.

A

So just curious, so I don't know. If staff had an opportunity to take a peek at it and especially just came in today, I, don't imagine, but any response emerges.

G

To that, that would be the extensive opportunity to read it through once and shinu was sits on the federated Retirement Board, so she was in that all meet this morning, so we haven't had a chance to chat. The next item on your agenda is the investment policy, the annual review of the investment policy and those are mostly technical changes.

G

We have. We have a section 22 in the investment policy about Social Responsibility and different issues have come up over time with respect to specifically restricting our investment in specific categories, and our general philosophy has been that we preferred the more broader languages included in Section 22, so that we don't get kind of narrowed down into particular areas.

G

Many of these companies that are fossil fuel, big, fossil fuel companies like Chevron and shell, you know- are working to change their business model, for example, San Jose, clean energy contracts with shell for clean energy, so so to you know, create that narrow focus which may then preclude us from doing investments in a subsidiary that may be doing clean energy. We.

B

G

Think you know maybe a little narrowing, so so we can look at. You know encourage you to read section 22. If you think there should be a more broader or a more specific section of that, then you know we can take that back. You know under advisement and and come back at a later date. Okay,.

A

Thank you yeah, without the luxury of kind of really diving into what I would be. You know, advocating or not forward, I think that we'll have to wait to a later date, but we will have the discussion on this next item. That's that's right around the same conversation, but for now, let's see if we get a motion on this well from there. Second, all those in favor say aye, oh, and that did include a referral to the March 10th council meeting. Yes, it did so now we will move on to item d3. Our investment policy.

G

Yes, I'm Julia Cooper Director of Finance with Jinyu, and we don't. We don't have a specific presentation and we just have the staff reports in your in your packet. You know the changes that we're recommending are relatively minor, some rating regular rating requirement, language changes to kind of standardize, the terminology we're deleting rating requirements for bankers. Acceptance, since those programs don't really hold a rating of dating the primary dealer, lists some other technical cleanup.

G

So there was a red line copy of the policy attached, so we're recommending that you approve that and then pass it on to the counsel of a full adoption on March 10th great.

A

Thank you very much and Ruth on white you're back down again. So did you wanted to speak on both this yeah? You got two more minutes.

A

That was for the last item so I'm, giving you an extra two. This is a different item so, but you can talk about the same thing, feel free I,.

L

I'm, not an expert in investments, but I did want to mention that San Jose clean energy, fossil fuel- yes, they they buy natural gas. Well, a little bit of natural gas I. Think that's different I think those are contracts not in investments and we're just talking strictly about investments similar to the Chevron, but I could be wrong so they'll have to. They can correct me on that, and I also wanted to say that included in the letter. I sent you this morning. Other cities, including Mountain, View and Oakland, have ceased to invest in fossil fuels.

L

The UC system stopped investing in fossil fuels five years ago. I don't believe it was through a resolution. It might have been similar to what we're doing just we're, not investing anymore, and so they have an 80 billion dollar portfolio. And, coincidentally, the day of the resolution was the day that their investment manager wrote a op-ed in the new in the LA Times, which basically said that there are they're making more money, they've ceased investments and they did it formally and so I'm. What we're hoping is that sounds they can do something similar.

L

Let these Chevron investments mature, don't make any more investments and, and then we would be fully divested and also if we were to invest in clean energy investments that those of course would meet the core investment requirements of safety, liquidity and yield, and you know we would obviously support that. So thank you. Thank.

A

You very much Ruth, okay, any comments, questions for my colleagues, seeing none looking at a motion and it'll be also to refer this to the same date. March.

A

Sorry March. What was it again? 10Th March 10th? Okay, so we have a motion in a second all those in favor, say aye aye motion passes. Thank you. We're on to our last item item D for our smart city roadmap, safe city strategies, status report. Thank you very much.

J

So good afternoon, mr. chair members of the committee members of the public and city staff, I'm dolan Bekele, director of the office of civic innovation, joining me in the front box is Assistant Fire, Chief, Reginald Williams from the police department and deputy director Ryan Dulin from the fire department for this last report.

J

The safe city strategy report clicker we're going to review the safe city strategy goals, provide an overview of the projects, the projects that are complete and the new projects will provide the much anticipated demonstration of the business intelligence tool that the vice mayor, Jones and other people have been waiting for for quite a while and last we'll talk about next steps with a safe city strategy. So moving on the goals of the safe city strategy are twofold.

J

One is to broaden the use of data and data analytics for making informed decisions, and the second is to utilize digital platforms to improve public safety and emergency response. The completed projects there are four of them that we have in some way shape or form, showed you demonstrated or add screenshots in Prior committee meetings. The first is the omega crime view dashboard from the police department that provides an automated access to incident, data for use in the field and a community meetings, and that is complete and operational.

J

The crime mapping comm, which the public can provide, excuse me public and view crime activity in their neighborhood via web-based dashboard from the police department. That is complete. The crime view advanced reporting, which provides multi-parameter and task-specific statistical reporting of incident, data from the police department and the last but not least, this central emergency vehicle preemption, which saves an average of 24 seconds per emergency response and is now deployed at all 956 city managed intersections by the fire department.

J

Those are all complete and deployed projects that are still under development, predictive missions from the police department. The goal here is to provide patrol staff with an accessible resource to proactively identify areas of high risk for proactive patrol. This is in the process of issuing a r.fp. The original solution had critical issues and therefore the police department is taking this back for a new request for proposals, and that is in the prioritization. The procurement prioritization board as we speak, and it has been prioritized.

J

The second is the fire station alerting system that provides automated key dispatch steps resulting in reduced call, processing and reducing overall response time. The status is the network architecture, modifications are underway and the estimated completion is this spring.

J

Finally, under under development, the mass notification system from the Office of Emergency Management, this increases the city's capability to alert and notify san jose residents during emergency events and they're, currently implementing recommendations that came in from San Jose State University's mass warning study. So the new projects is text to 9 1 1 11 by texting. 9-1-1 potential victims can contact the department's emergency services when a voice call is not possible or not desired.

J

So this has been in use for the past year there have been 894 text, 2, 9, 1, 1 and 5 of those texts. It was determined that the texture would have been in more serious danger if they had used a traditional 9-1-1 phone call, showing the value of the text 9-1-1. Last but not least, is the business intelligence tool 5 by the fire departments.

J

This provides near real-time information to fire department, leadership on key business, metrics to help the department understand and improve its performance and there's a demonstration to follow so I think what I'd like to point out is is this is not a video. These are not screenshots. This is an actual live demonstration of the actual system that the fire departments use and, as such, that's always subject to some technical gremlins in the machine.

J

So we have our fingers crossed that you're actually going to see a real demo of the business intelligence system and now I'm going to turn it over to Deputy Director Ryan Dulin.

D

So thanks Dylan good afternoon members of the committee before I get into the actual demo and walking the committee through the dashboards I wanted to quickly explain, explain what the business intelligence means to the fire department. Why implementing these tools provide a lot of value in managing an agency was such an important mission as ours, and what's a next for us, when most people speak of BI, which is business intelligence, they immediately visualize, chart graphs and cool-looking displays, but there's actually that's only half of it.

D

Bi is really about methodologies, processes and strategies that take raw data and transfer it into useful information for decision-making.

D

When the department started its intense focus on response time, improvements back in 2014, we realized at that time that bi would provide a much needed Avenue to mine. Large amounts of data, improve our data analysis capabilities, keep a near real-time pulse on key performance metrics and make this information readily accessible to department leadership.

D

Before bi our response time, data reports were put together on a map manually on a monthly basis, providing only a retrospective view of the performance, giving us no way to be more dynamic. To meet our demands of our response system, any reporting would be done on a request for fail basis, causing delays sometimes days to get basic incident volume.

D

Data on the fly, key performance measures that we identified as being essential to our business involved multiple personnel and were collected annually during the budget process, way after the fact and way into the new fiscal year, and we had virtually no insight into the large amounts of existing data and making things even more complicated. In many cases, the data had to be collected from disparate systems that don't communicate with each other to get a real picture and provide responses to strategic tactical and operational inquiries.

D

Given all these challenges, this committee adopted the response time work plan in 2014, specifically authorizing the department to include bi as one strategy to get in compliance with county and city response time required. This department has consistently been tackling the list of projects included in the work plan, some of which Dolan went over previously.

D

This timeline on the slide shows the path bi has taken over the years with the majority of time spent in the RFP procurement process, consolidating data elements into a robust data, warehouse platform and data validation, so that we have the level of high level of confidence to rely on these dashboards when making decisions. Because of this type of data, these systems contain the vendor.

D

The vendor actually had to go through background. Eso is in the procurement process under RFP in 2015 to 2017. That was the significant delay in actually making this in production.

D

With such high with such a high level of confidence in the data methodologies and processes that make up bi, we believe every corner and level of the organization can benefit from this information from senior management all the way down to Field Operations live in the field.

D

The fire department sees unlimited potential with bi, and you will see from the demo a glimpse into how we can use the tool to monitor and improve our business strategies, advanced decision-making and productivity and productivity, as the information will be at our fingertips, centralized ability to correlate information from disparate systems and a solid platform where, once methodologies are created, where once methodologies are created, data validation is minimized. So.

D

We did have a video that we were looking at timing, but I'm just gonna go directly into the live demo. So let me go ahead and switch to this is live on the system, so all of these numbers are true up until last night at 11:59.

D

So these are the dashboards and let me see if I can click through here. You can see three tabs at the bottom here. One is for the County EMS contract response time. The second tab is the city response time. Compliance and the third is another element outside of our field operations, but it's mostly our budget performance measures and I'll go through each one of them, so we can go into a little bit more detail for the County dashboard. The data display includes our code 3 and code to incidents by month, within this current fiscal year.

D

So you'll see that July 1st all the way to today- and this is our current code- 3 response, which for February, would be 91 percent. With this interface, you are able to hover over the month and display the specific performance for that month. So, let's just take. If we took September, which is ninety two point, nine four percent it'll actually give us the correlated code to information.

D

The total incidents are displayed in the upper right hand corner so right here. For this month we have 59 160 incidents. This is the type of information that it would normally take three staff members to involve in compiling manually at the end of every month and emailing out a robust, Excel spreadsheet. Now the same high-level data is refreshed, nightly and available to our staff through this dashboard. So in what we've actually done is made this available so that we can make dynamic changes from operations point any time during the month.

D

We don't have to wait till the end of the month, say: oh well, we're actually teetering just on 89% and we actually have backup data where we're able to get down to the company and level. So we make that available through those Excel spreadsheets out to the field and I'll talk a little bit about what the result has been in that from that practice.

D

Similarly, the city response time compliance works the same way, however, Kyah compliance is calculated differently. So for the city compliance we use all the calls, not just the EMS like we do for the county, so the methodology is different, but no one has to go back in and redo the all the calculations for that month. It just projects it and is embedded in the business rules are embedded in and created within the data warehouse.

D

So when our business rules change, we don't need to, we only need to modify them when our business rules change, resulting in the less likelihood of human error, a decrease in the time it takes to scour through tens of thousands of Records, as you can see just for currently this year, we're at fifty six thousand incidents, and that's not including canceled- calls that the the companies respond to you and as the and as of the end of January I'm happy to report that the department has hit twenty two consecutive months of meeting the county.

D

Compliance requirements, which you know is a significant improvement from the prior years, will also be expecting to realize even more improvements, as some of our other safe city projects come online and go into production such as the fire station alerting project and our dual network connectivity, which Dolan mentioned before.

D

And then, lastly, which you know being over the administrative side of the house, I'm kind of excited about, we wanted to include the department budget performance measure dashboards, since there are a lot of staff time spent tracking and calculating this data at the end of the year. So we really had no visibility into this there's we have liaisons in each one of our bureaus.

D

We have five bureaus and then we have, in our administrative area or unit someone to coordinate that, so we would have to reach out to each staff member pull the data validate the data to see if there was any anomalies and if there were, we would have to go back to the bureau and ask questions back and forth and could not see a trend over time. So we felt like every year we were kind of revisiting the same topics and trying to figure out what what really is going on with our business.

D

Now we have immediate access to the total incident count by type again. This is all near real-time. This is as of last night in the past. This information could take more a day or more to compile and involve multiple staff. Members we'd have to validate the data and all look for accuracy, so some of the numbers would be just transposed by one digit and it would throw off our numbers and then someone would have to go back and look it through all of that data, as with any of it.

D

As with the other dashboards, you can see how I'm able to drill down by the incident type and then see the breakdown a priority. Two one and two incidents so after I take a number of fires and just click on that it'll actually tell me. The number of fires are associated with priority one and priority two in the upper right hand corner so here so as of the total number of fires, we have just fourteen hundred and ninety incidents that were priority one.

D

So that's lights and sirens that we are responding to that kind of concludes that demo part.

D

So our next steps are to incorporate the detailed budget performance measures, expense reports and department inventory data into the platform. Even these current processes are primarily manual today.

D

We want to expand the dashboards to the bureau, fire prevention and to our field operations area, which again a lot of the workers manual, and we just want to have visibility in the into the business processes that we currently collect data on, but don't have the type of visibility or transparency.

D

We want to continue investment in the BI tools to help us manage our business and service delivery to the public, which includes a sensible license, licensing model and access that we'll need to work out each one of these, whether you're displaying it internally to a set of employees.

D

You have to have a certain vison, seen kind of model which can be quite expensive, and then we want to expand our data, analytic capabilities, raising the bar and focus on what the data tells us using the data to improve our services and a more objective decision-making process and then now.

D

This concludes the demo portion of the presentation I'd like to thank maja Deborah's Devaraj on edgar martinez, jose joseph and our vendor agrea for all the work that's been put into this project over the last two year and I'll hand it over to Dolan to wrap up this item great.

J

Thanks Ryan, you might want to click your speaker off there so before we go on to actually next steps, I mean I, think Ryan's going. This is a big deal. This is five year journey of requiring technology building and data warehouse, making sure the data in the data warehouse was accurate before using it to make business decisions and finally having having a dashboards and tools to make business decisions. So this was really a classic structured approach.

J

I'm sure we'd also like to think it could take go faster, but but this is the way it needs to be done, and this is a big deal. So congratulations to the team on getting this first step and I. Think you'll now see that foundational effort in place will allow and Ryan's going if I get the resource. Well, allow the the the additions to this data warehouse and this business intelligence tool to continue to accelerate so so that concludes the core of our presentation in terms of next steps for the safe City strategy.

J

As to council, member per all a statement about deja vu. This is the second time I've had to say this. We're we are going to be securing the resource to develop a safe city strategy. We've had this project seems to be suffering from resourcing challenges both times we've had the resource for, for family reasons have to leave the city early. So we are looking to resource this again, starting in July. At that point, we'll refine the scope with a safe city.

J

Strategies has primarily been about data and platforms, and it may make sense to revisit that scope with the department's to refine, what's going to make most sense to move forward and then we'll report back to his visit in the spring of 2021, with an update on the safe city strategy, its scope and what we've accomplished in data and digital platforms, and this concludes the presentation. Our recommendation would be to accept the report. Thank.

A

You very much for the report. First question I just want to ask, because you just mention it so the resources you talked about here, I initially thought about resources. As far as funding in the budget process, you're talking about staff resources here.

J

Yeah I'm sorry I've used that generically we've had two staff members that started on this project and before we got finished through kind of what's the whole. What you're seeing here is a number of projects that focus on data and digital platforms, but we don't have a systemic kind of approach to what's our strategy.

J

What's our road prioritization, what's our roadmap, which is where we'd like to get to so specifically, we've had two staff who have not been able to finish the strategy work and that's what we're going to be focusing on first and foremost, is to get a dedicated person on board to focus on this is their.

A

Work to pick up that was completed that for the person, then we do get on doesn't have to start from scratch. Yes,.

J

Yeah, there's a number of there's a number of interview, work with the different departments that we did and and their perspectives on what would be important. What would would be less or important so we do have work to leverage okay.

A

Oh past were my colleagues, nice mansions I. Think.

F

Thank you, Karen Dolan, you were absolutely correct. I've been waiting for this for all time. I've done the council for five years. So thank you for bringing it to us a couple, quick questions. One is that we started doing any work on me. Roi I mean based on what you presented. I mean we have some significant savings in terms of time, as well as service improvement. Are we able to quantify that at all? So we we go back to try to get you more resources or you know additional support.

F

We can have a framework of where we were able to quantify results. Yeah.

J

I think that'd be a good question for for Ryan I, don't know if Luke he's been. This has been active and operational enough to be able to quantify all of that, but Ryan Ono if you've been able to quantify any savings so far, so.

D

We did with our central emergency emergency vehicle preemption project, so we we benefited from arriving on scene quicker. So there's you know, obviously benefits from that from my savings, but we don't see an actual savings from resources as far as personnel savings, because the level of complexity to put these platforms and support them then goes up into an analytical level as opposed to just moving widgets on the IT side. So.

C

D

Gives us also visibility into our business practices? So then we can start. We would need staff to then look at how we can change processes to even be more efficient, so I'm not sure if we're actually going to be saving or quantifying an ROI as opposed to identifying oh well. We do see anomalies here and then have projects and initiatives surrounding that to actually make an improvement right.

F

And when I say ROI I, don't not talking only about money, saving money, but also the the benefits or the outcomes of what we're doing so. A good example would be because of the faster response time. Maybe we save you know ten additional lives, all right, yeah.

D

F

D

A quantify yeah.

F

Not just monetarily, but also in terms of the benefits of this so.

D

I think we can do that because there are statistics as far as when you arrive on scene, what the survivability rate actually increases. So we haven't done that work, though the one level we can see our response times actually going down and we have, as a result, been able to get reimbursed for the county for making their their compliance requirements. So there is a monetary side to that which we do have those numbers right.

F

D

But we haven't put it to the survivability rate and what the impact is on that I'm.

F

Already a true believer, so you don't have to convince me, but I know that there are some folks who are skeptical in terms of the investment, these technologies and what you know. The outcomes are benefits, they're, gonna, be so I just any tool or anything we have in our toolkit to be able to show the value that we're creating well bake our jobs, easier in terms of getting resource, yeah.

J

In vice-mayor, where the city is is kind of heading with that heading with this at a higher level, is, if you remember, the tech deployment audit that we've been talking about recently, part of institutionalizing those standards and those practices around a project. Charter includes.

J

Are we driving more efficient services or effective services or both and what's the value and how we're going to measure that and having that product project managers in place to enforce that rigor and actually calculate that I think you'll be seeing more and more of that actually occurring within the city, so at a higher level, not specific to this project but other ones. That's where we're we're taking that audit recommendation and implementing that, so we can actually come back with the ROI the cost-benefit risk over time of these technology investments.

F

Next question is: I love the business intelligence, but what's the roadmap in terms of predictive analytics and particularly around taking a divergent set of datasets and using predictive analytics to to identify trends or patterns so that we can be ahead of a particular issue? And you know they say maybe there's things outside of just say: the fire department, maybe code enforcement data and data for mother. The police department that might in in and up to themselves not have any meaning.

F

But if you combine them with other data sets, then they can predict and show a pattern or something that's about to happen. Yeah.

J

So answer that in two ways one is is that there is a predictive missions RFP, that the police, we talked about, that the police was going out to RFP, which will have predictive analytics in it with that. So that's within one set of data of datasets at a higher level, as you start to look across like fire and police and Emergency Management, which you've talked about before part of interesting part to a councilmember Perales had asked about.

J

Do we have any findings from some of the previous work and some of the findings from the previous worker indicating that departments need to get their data a little more consolidated a little more validated before we start sharing the data, so it was kind of we may need to spend a little bit more time, getting brilliant at the basics within the departments before we start integrating data across the departments, because we'll be integrating data, that's not necessarily accurate or not necessarily consolidated, in a way that it'll be an effective deployment.

J

But that is part of the safe city strategy is to look at integrating consolidating data across disparate data sources, not just within one functional domain like fire. Well,.

F

I'm looking forward to it- hopefully it's not gonna, be another five years, we'll be able to see at least I'm still in office. If.

J

We, if the staff stay with us, we'll get it done.

F

Thank you guys, councilman.

A

C

Thank you, and actually I was going to ask a question along the same lines in terms of the predicting some of the trends by using some of this analytics, and we, you just heard our conversation about our sexual assault and some of the work that it takes to get all of this data collected.

C

Is there any? Is there any thought into doing some of this? This collection of data and format for our Police Department I know that, where you're using it for predictive missions, but that's a little different, how about on an ongoing basis for for the type of data that we hear here at his Fez yeah.

J

I think I actually asked the police department to Judy to be able to come on down and talk about what is going on and what's not going on.

C

Yeah III completely heard that when you're one off like one number off and having to go back and exhale like I, think you can't quantify that. But it's worth a headache is what it's worth right. So saving all that time and resources is definitely a benefit.

B

Hi I'm Judy tricot deputy director for the police department, Bureau of technical services, to answer your question during the RFP process, those are going to be several of the questions that we're going to look at whether it can be property, sexual assaults and other the violent crimes. So those will be some of the requirements that we will ask some of our vendors to see what their analytics suite will be able to deliver. Oh.

C

Is that right, so then, you'll you'll ask about these. You said specifically: property sexual crimes, violent crimes. We will.

B

Amongst other, what what their abilities are and what their recommendations are, if what should be in in the inclusion, but we're going to be looking at a slew of different vendors and what the best practices are and cities and current standards and recommendations. Okay,.

C

And, and that falls under the predictive missions or because I know that your you have an RFP there or is that, just in general, its.

B

Part of the predictive analytics RFP.

C

Great yeah I was concerned about that last predictive missions or and I think the format that you all had presented previously I think maybe about a year ago or so I think there were some concerns from the community in in possibly over policing in certain areas. If you rely just on calls or on on some crime alone right, just one set of indicators understood part.

B

Of the algorithm under treatment in certain areas, over treatment and in that, but.

I

B

Was part of the algorithm that ultimately is developed by that vendor upon.

I

Recommendations.

B

That take in several different time of day, whether school, all kinds of different things, but also and.

F

B

We're looking for it being fair and equitable. Yes,.

C

Thank you I. You know in particular I'm thinking about sexual crimes and it's trying to figure out. Why is it that these crimes are happening more to our children under the age of 14?

C

Now we try to think through the University of Texas to have a study it just you know it was an explained, the time or the the the the effort wasn't expansive enough to answer that question, but I'm hoping that maybe some analytics will help be part of the answer or help us lead into some of what the answer is there, so that we can have the right strategies for for those those communities that are impacted so I look forward to seeing what would what this our he comes up to me. Thank you. Welcome.

C

That was a the end of my questions. Chair I, don't know that I had any others, aside from just being very impressed with what you, the dashboards, that you showed and the level of efficiency that that is going to allow staff to have, and so so congratulations, great work. Thank you. Yeah.

A

I think you all echo the thanks and congratulations, though, and you said that this is this- is huge. These business intelligence tool is really a great time-saver. Great opportunity puts all this important data in the hands of many more people at such a more easily accessible way and and with you know, limited resources and how right move just people power going into it, but yet yeah and did take some time right to get there. But I think this is going to be invaluable.

A

Move forward and I would agree that I think the next step, as you had laid out of maybe sort of laying out that roadmap and then determining where else right.

A

We we see opportunities for the smart city strategy right to really be able to implement, and as council Moranis just pointed out, you know we have that conversation just now with the difficulties, as well with the police department right on compiling data, and that could be said for any really department right that you, you, where you force an actual human being to go through in mind that data and and pull together and compile reports and print them or email them right and and distribute this business intelligence tool is a tremendous feat in example, and so I do look forward to maybe celebrating that somehow I know that we have our smart city committee, but I I know that I don't know if there's gonna be some presentation of this in the future at Council.

A

So and if not I. Do think that, though that did it is, you know worthy of some recognition, be it from the city, manager's office or some sort of highlighting right. That did just really I think the feat that we have here think it's definitely valuable. Yeah.

J

We will look into that. We've been we've been challenged with making sure that we don't have one effort report to two committees: yeah.

B

J

And we actually talked about that a little bit and a couple months ago, so we'll figure out the best way to celebrate it and and get back to you. Okay,.

A

Great and I don't have any other questions besides wondering when Reggie transferred over to to PD, but I know you always, you know always wanted to be a police officer register. That's totally fine I apologize.

J

I'm, sorry, if I substituted police for fire I didn't.

A

Even know I did it. You should have seen the smile on his face. He was glowing. Okay, no other comments. We don't have any speakers from the public on this item, so bringing a motion to proof in a second all those in favor, say: aye motion passes nobody here for public comments, so our meetings adjourned. Thank you.