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Description
COSCA Board Meeting - 5/10/23 - Thousand Oaks, CA
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K
Found
chair
members
of
the
board.
The
item
before
you
is,
as
mentioned,
establishing
signature
authorities
for
Costco
contracts.
The
Costco
joint
Powers
agreement
for
The
Conejo,
open
space
conservation
agency
authorizes
the
agency
to
among
many
things,
make
and
enter
into
contracts
in
practice
and
in
the
joint
Powers
agreement.
K
2023-01
establishes
a
Contracting
Authority
for
the
Costco
board
of
directors
and
Costco's,
two
chief
administrative
officers,
which
are
the
city
manager
and
designee,
and
the
general
manager
of
the
Conejo
Recreation
and
Park
District.
The
resolution
provides
Authority
for
either
of
the
co-chief
administrative
officers
to
sign
contracts
with
a
value
of
up
to
seventy
five
thousand
dollars.
K
Restrictions
upon
the
manner
of
exercising
that
power,
as
are
imposed
upon
the
city
and
the
exercise
of
similar
powers,
Thousand
Oaks
city
council
has
approved
Contracting
Authority
for
their
chief
administrative
officer,
which
is
the
city
manager
in
the
amount
of
75
000.
So
the
resolution
before
you
is
represents
the
limits
available
to
Costco.
K
F
Director
Nichols,
thank
you,
madam
chair,
just
just
one
question,
and
this
really
goes
back
to
the
formation
of
the
joint
joint
agency.
My
understanding
of
the
joint
Powers
agency
formation
process
is
you
kind
of
take
the
the
Pros,
hopefully
not
so
much
the
cons
of
the
two
agencies
and
you
can
kind
of
benefit
from
that
by
creating
this.
This
marriage
between
the
two
but
I
noticed
that
which
is,
as
Mr
Stark
pointed
out,
says
upon
the
the
city's
process
of
exercise.
F
K
Believe
that
was
a
choice.
I'm
interpreting
the
document,
of
course,
but
the
treasurer
of
of
cost
under
the
joint
Powers
agreement
is
the
finance
of
the
city.
So
the
city
is
in
charge
of
of
Costco's
finances.
So
it
logically
follows
from
there
that
we
follow
the
procurement
policies
and
financial
policies
of
the
city.
F
B
And
and
as
maybe
Mr
Durant
could
correct
me,
but
it
was
my
impression
that
Under
The
Joint
Powers
Act
The
Entity,
the
newly
formed
vanity,
has
to
choose
one
of
the
other
entities
and
to
as
their
and
use
their
administrative
powers.
In
other
words,
you
know,
are
you
operating
under
the
rules
of
the
municipality
or
under
the
rules
of
the
Special
Districts,
and
that
was
sort
of
at
the
outset?
I
think
yeah.
J
D
K
I'll
have
to
look
at
the
staff
report
or
that
do
you
have
a
copy
of
the
resolution
handy
there,
no
yeah
is
it
specific
to
Woolsey,
because
I
believe
it
is
I.
Think
the
intent
of
the
resolution
was
to
clarify
the
Contracting
Authority
for
use
of
the
Woolsey
funds,
because
the
City
budgeted
funds
for
Costco
follow
the
city's
process
and
we
have
all
the
Contracting
approved
through
the
city's
administrative
officers.
J
K
K
C
K
That
I
believe
goes
into
a
fund,
though
that
is
still
ultimately
controlled
by
the
city,
the
cost
of
trust
fund.
So
when
I
think
the
Woolsey
I
I
think
to
get
to
the
heart
of
what
director
Hopper
is
asking
is:
is
it
just
about
the
Woolsey
fund?
Well,
it's
about
the
funds
that
the
Costco
board
has
control
over
and
today
those
are
the
only
funds
that
the
Costco
board
has
control
over.
J
B
H
Thank
you,
chair,
I,
want
to
be
sure,
I
understand
a
point
that
you
you
made
earlier
Madam
chair
about
the
spending
authorities.
As
the
staff
report
notes,
there
is
a
discrepancy
between
these
City
CAO
Contracting,
limit
of
75
000
and
the
crpd
limit
of
sixty
thousand
and,
if
I
understood
correctly,
you
said
that
that
we
just
we
pick
one
in
this
case
the
higher
of
the
two
and
that's
the
the
yeah.
H
You
have
one
rule,
not
two
rules
right
right
that
part
I
get
I
just
want
to
be
sure,
we're
on
Solid
Ground
in
doing
that,
and
the
reason
I
raised.
This
is
that
in
last
night's
council
meeting
we
spent
a
fair
amount
of
time
discussing
a
the
issues
of
policy
and
liability
and
when
there's
a
policy-
and
we
don't
follow
it-
there's
potential
liability
attached
to
that.
H
K
Clear
on
that,
the
I
mean
we
shared
those
two
numbers
for
the
edification
of
the
board.
The
Genesis
of
choosing
the
the
75
000
was
in
reference
to
language
within
the
joint
Powers
agreement
that
states
that
Contracting
power
is
subject
only
to
the
restrictions
upon
the
manner
of
exercising
the
power
as
are
imposed
upon
the
city
in
the
exercise
of
similar.
A
B
H
F
The
purpose
of
this
resolution
is
to
identify
funds
that
are
strictly
Costco
funds,
that
neither
the
city
or
the
district
have
authority
over
it,
but
only
Costco
has
authority
over
so
I
guess.
My
question
is:
if
you
go
through
that
budgetary
process
and
those
50
that
50
50
Arrangement
has
designated
a
certain
allotment
for
Costco.
Is
that
technically
not
within
the
purview
of
the
Costco
board
that
that's
still
under
the
jurisdiction
of
those
two
entities
and
that
we
that
this
board
really
doesn't
have
authority
over
those
funds?.
K
That
would
be
correct
as
far
as
my
understanding,
the
the
budget
for
Costco
is
really
two
budgets.
The
city
creates
a
budget
for
their
side
of
Costco
and
and
the
crpd
does
the
same.
For
that
part,
they
kind
of
get
wrapped
up
in
a
in
a
single
budget
that
gets
managed
through
the
city,
the
so
functionally
when
crpd
incurs
expenses,
those
come
in
the
form
of
invoices
over
to
the
city.
K
F
K
That's
correct:
the
this
board
has
the
Appropriations
power
over
those
funds.
So
what
the
resolution
does
is
when,
when
the
Costco
board
appropriates
funds
to
a
project
idea,
then
the
the
authority
to
sign
the
contract
if
it's
under
75
000
would
go
to
gym
general
manager
of
crpd
or
the
city's
designee.
L
If
I
may
ask
for
clarification,
I
think
that
the
the
goal
of
the
resolution
is
to
address
those
funds
that
were
not
directed
by
the
city,
but
the
resolution
itself
would
Encompass
all
of
the
the
funds
that
Costco
is
is
expending
so
whether
it
previously
was
already
clear
of
the
or
under
practice
of
the
city,
but
we're
also
adding
the
same
rules
to
those
that
are
not
coming
through
the
city.
So
the
effect
of
this
resolution
is
that
all
Appropriations
from
Costco
would
be
treated
the
same.
L
D
B
K
Thank
you,
madam
chair
members
of
the
board.
The
item
before
use
a
request
for
funding
appropriation
for
the
removal
of
trash
in
Arroyo
Conejo
on
Costco
property
in
the
fall
of
2022
Costco
began
work
on
a
project
to
remove
invasive
plants
from
Costco
property
in
the
Arroyo
Conejo
open
space,
and
when
all
that
biomass
there
was
removed
and
the
area
was
opened
up
to
view.
We
realized
that
there
was
a
lot
of
garbage
and
trash
that
had
washed
down
into
the
river
and
become
entrained
on
that
site.
K
Most
of
this
trash
is
carried
to
the
property
through
Urban
storm,
draining
systems
and
tributary
streams
and
originates
either
from
Urban
litter
and
camps
of
unhoused
individuals
Upstream
during
high
stream
flows.
This
trash
is
conveyed
to
the
Natural
channel
of
Arroyo
Conejo
Creek,
where
it
gets
trapped
in
vegetation
and
deposited
on
stream,
Banks
trash
impacts,
native
habitat
areas
by
contributing
pollutants
to
local
waterways
and
creating
dangerous
conditions
for
wildlife.
I
think
we've
all
seen
those
photos
of
you
know:
birds
with
plastic.
K
K
At
the
June
24th
2020
meeting
the
of
the
Costco
board,
the
board
approved
a
framework
for
the
allocation
of
the
funds
received
in
the
settlement
for
damages
suffered
in
the
Woolsey
fire
and
unfortunately,
these
funds
was
set
aside
in
this
process
for
enhanced
Land
Management
projects
and
an
essential
element
of
Land
Management
in
our
case
is
keeping
the
open
space
land
in
waterways.
Clean
Costco
proposes
to
hire
one
or
more
contractors
to
conduct
trash
removal
activities
along
a
1.8
mile
section
of
Arroyo
Conejo
Creek
between
Hillcrest
Drive
and
the
Rancho
Conejo
play.
A
K
This
is
the
original
scoped
project
area,
we're
not
sure
exactly
how
much
it
costs
to
remove
garbage
from
that
whole
area.
The
project
scope
is
is
limited
in
area
and
the
initial
budget,
and
it
will
be
used
to
validate
anticipated
costs
for
managing
trash
over
the
entire
reach
of
the
stream
on
Costco
property.
At
this
time,
we're
recommending
a
smaller
investment
in
a
pilot
project
to
see
how
much
does
it
cost
to
remove
garbage
from
the
creek,
so
we
can
calibrate
what
that
long-term
responsibility
will
look
like
going
forward.
K
County
staff
recommends
allocating
50
up
to
fifty
thousand
dollars
for
the
project.
We
have
been
in
discussions
with
the
city's
sustainability
Department
that
has
an
additional
twenty
five
thousand
dollars
available
in
the
fiscal
year
budget
for
this
type
of
work,
so
we'll
have
a
total
project
cost
of
75,
000
of
which
will
cover
fifty
thousand.
The
project
will
result
in
immediate
improvements
to
Environmental
Quality
and
provide
vital
feedback
to
Costco
on
projected
costs
to
manage
stream
stream
side
trash
in
the
future.
K
F
K
Now
we're
really
talking
about
plastic,
the
plastic
bags,
there's
clothing,
blankets
and
stuff
you
might
find
in
in
the
encampment
situations.
There's
some.
You
know
the
occasional
building
materials
that
end
up
watching
Downstream,
but
we're
not
we're
not
looking
at
you
know
major
appliances
or
cars.
F
G
K
F
B
K
K
B
G
K
In
terms
of
trash
on
open
space
for
the
most
part,
we
take
great
pride
in
keeping
trash
off
of
our
open
space
and
most
of
it's
in
really
great
shape.
This
is
where
the
problem
is
most
acute.
In
Costco's,
open
space
area,
this
area,
it's
difficult
with
access.
You
know
working
down,
Aurora
Conejo,
it's
a
pretty
unforgiving,
Place
Access
wise.
K
K
So
it's
it
is
a
larger
issue
for
us,
but
I
think
as
we
just
try
and
get
our
head
around
how
we
do
this
in
terms
of
funding.
You
know
we.
Yes,
we
we
have
some
funding
and
you
know
through
the
Woolsey
funds
that
we
can
do
that.
We
also
have
Capital
Improvement
funds
in
our
established
budget.
That
could
be
allocated
to
this.
K
In
all
likelihood,
the
the
cost
to
do
the
full
cleanup
of
all
of
our
property
is
well
beyond
Costco's
resources,
so
we
will
have
to
prioritize
areas.
You
know-
and
we
have
you
know
we
have
to
go
into
a
project
knowing
that
you
know
we're
still
Downstream
from
a
very
large
area,
so
it
will
be
it's
more
of
not
just
a
one-time
thing
this.
What
we'll
be
looking
at
is
how
do
we
manage
trash
along
this
reach
of
the
creek
in
the
Long
Haul?
K
We
hope
we'll
reach
a
point
where
we're
developed
enough
in
our
volunteer
activities
that
we
could
involve
Volunteers
in
some
aspect
of
this
work,
but
there
will
always
be
a
part
of
this
work.
That's
extremely
difficult!
This
this
garbage
gets
hung
up
in
trees
and
it
does
take
some
particular
effort
to
collect
it.
G
K
Not
direct
Outreach
to
Washington
protection,
we
are
coordinating
with
the
city
of
Thousand
Oaks
Public
Works
staff,
because
they're
working
on
areas
too-
and
you
know
the
city-
has
programs.
You
know
to
intercept
trash
in
like
our
urban
areas
and
stuff,
so
we're
not
alone
in
what
we're
doing
there
are.
D
K
B
B
A
J
B
G
K
H
B
K
You,
madam
chair
members
of
the
board.
This
item
is
indeed
to
review
2024
meeting
dates
and
establish
times
and
dates.
Normally
we
do
this
at
our
November
meeting,
but
I'll
start
reading
through
here.
Costco's
joint
Powers
agreement
requires
that
the
board
of
directors
hold
at
least
four
regular
meetings.
Each.
K
Historically,
the
schedule
for
regular
Costco
board
meetings
has
evolved
as
a
function
of
board
member
availability
and
the
quantity
of
items
requiring
Board
review
and
or
approval
for
the
2024
calendar
year.
Vice
chair
Nichols,
has
requested
consideration
of
moving
the
regular
Costco
board
meetings
to
either
the
first
or
third
Wednesday
of
February
May,
September
and
November
to
accommodate
a
service
on
another
board.
K
The
staff
report
and
reward
package
lists
2024
dates
that
correspond
with
the
first
second
and
third
Wednesdays
for
board
meetings
of
those
months.
Staff
is
requesting
direction
from
the
board
regarding
the
desired
regular
meeting
dates.
If
the
board
requests
that
the
regular
meeting
dates
be
changed,
a
resolution
establishing
the
new
meeting
dates
will
be
prepared
for
the
board's
consideration
at
the
November
meeting.
J
F
H
H
B
H
B
F
G
A
K
B
F
M
H
M
Had
a
wonderful
Eagle,
Scout
project,
rebuilding
the
shade
structure
in
the
inner
lot
and
the
picnic
table
at
the
inner
lot
at
Wildwood.
It
ended
up
being
more
than
an
Eagle
Scout
project,
so
it
got
the
Rangers
involved
and
re-roofing
it
and
the
scouts
work
primarily
on
the
bench
really
great
job
hot
hot
day.
M
The
Rangers
got
pulled
off
to
two
incidents
in
the
park
during
that
time,
but
they
muscled
through
a
little
bit
of
interesting
history
about
that
inner
lot.
Shade
structure,
those
posts
that
you
see
on
the
outer
side
there.
Those
are
old
soccer
posts
from
Canal
Creek
South
from
the
80s
that
Ranger
Kevin
recovered
back
in
that
time
and
repurposed
them.
So.
A
M
B
M
I
wanted
to
talk
about
the
earthquake
that
we
had
and
how
well
we
muscled
through
it.
We
had
enough
warning,
so
all
the
trucks
were
pre-loaded
with
stuff.
We
pre-closed
all
of
open
space.
We
went
through
and
warned
the
unhomed
people,
as
did
the
Ventura
County
Sheriffs.
They
flew
through
twice
and
we
we
did
very
well.
M
What
was
wonderful,
is
it
dried
up
really
quickly,
even
though
we
had
three
and
a
half
inches,
but
we
did
have
some
damage
and
a
lot
of
trees
did
fall,
mostly
big
branches
and
that's
continuing
to
happen.
A
lot
of
the
trees
picked
up
a
lot
of
water
during
that
and
the
branches
are
very
heavy
right
now,
so
even
in
the
urban
Parks
we've
been
losing
branches.
M
M
A
M
M
H
M
That
that
should
be
coming
up
pretty
soon
and
it
I
I'm
really
glad
to
get
rid
of
chain
link
fence.
You
can
get
the
things
that
Wildlife
can
get
through
and
that's
a
short
one,
because
I
didn't
want
to
talk
about
weeds,
but
this
is
the
moon
rise
from
a
week
or
so
ago,
from
the
top
of
Hillcrest
Center
beautiful,
photo
yeah,
yeah,
wonderful,
I'm,
available
for
questions.
Thank
you.
Questions.
F
Just
one
thing
I
wanted
to
mention,
and
maybe
you
can
help
me
remember
what
the
occasion
was,
but
for
the
California
Association
of
recreation
park
districts
we
had
a
annual
conference
in
Yosemite
and
one
of
the
awardees
was
Tim
Hagel,
oh
great,
for
the
efforts
that
he's
done,
which,
although
that's
more
Recreation
oriented
I,
know
he
has
roots
here
in
Costco.
So
I
thought
it
might.
C
C
About
it
yeah,
it
actually
was
for
The
Conejo
Conservation
Corps,
which
is
the
group
of
kids
he's
having
meet
with
the
Rangers
once
every
other
month
or
once
a
month
once
every
other
month
and
they're
actually
doing
physical
good
work
out
in
the
park.
So
he's
he's
growing
that
program
and
I
think
he's
hoping
to
do
like
two
groups
in
the
future.
So
right
now,
I
think
it's
a
group
of
12
young
teens
that
might
not
otherwise
be
engaged
in
open
space
activities.
So.
G
G
It's
a
little
thing,
but
I
think
people
really
appreciate
it.
The
second
thing
was
in
my
neighborhood:
we
had
a
fire
safe
council
meeting
and
was
well
attended.
28
residents
in
the
area
came
to
that
and
we've
set
up
a
committee
to
form
our
own
fire
safe
Council,
oh
excellent.
So
if
you
have
anyone
and
we've
had
a
good
relationship
with
Costco
and
the
fire
safe
Council,
if
there's
other
neighborhoods
that
you
can
think
of
that
would
be
interested
in
setting
up
fire
safe,
Council
there.
G
There
is
a
benefit
insurance
wise
for
for
folks
who
are
up
against
the
open
space.
You
can
use
that
as
leverage
to
lower
your
insurance
rates.
So
it's
a
good
way
to
go
about
things
and
please
contact
fire
safe
Council.
If
you're
in
a
neighborhood
in
Thousand,
Oaks
or
west
lake,
that
would
like
to
form
there
and
become
more
safe.
B
I
A
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A
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A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
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B
B
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B
I
Yes,
thank
you
chair
there
were.
There
was
one
item
discussed
with
two
cases
all
members
were
present
and
able
to
participate.
In
the
first
case,
the
board
unanimous
gave
provided
unanimous
Direction,
including
the
authority
to
initiate
an
action
further.
The
action,
the
defendants
and
the
other
particular
shell
once
formally
commenced,
be
disclosed
to
any
persons
upon
inquiry
unless
to
do
so
would
jeopardize
koska's
ability
to
effectuate
service
of
process
on
one
or
more
unserved
parties.
For
that
to
do
so
would
jeopardize
its
ability
to
conclude
existing
settlement
negotiations
to
its
Advantage.