Jenkins Advocacy and Outreach SIG, 14 Jan 2021

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From YouTube: Jenkins Advocacy and Outreach SIG meeting Jan 14, 2021

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Jenkins Advocacy and Outreach SIG meeting January 14, 2021. Topics included FOSDEM 2021 Jenkins stand (online), Jenkins Contributor Summit, and Google Summer of Code status report.

A

Welcome everyone: this is the jenkins advocacy and outreach meeting. It is the 14th of january thanks for being here and reminder that we are on the uh that we have adhere to the jenkins code of conduct, be nice to each other. Please, and this is being recorded, recording will be posted all right, so agenda topics that I see here. The fosdem stand, olivier the contrib, the contributor summit, olivier you had a topic, jackie, the cdcon call for proposals and then marketing ideas for 2021.

A

any other items that should be added to the agenda before we start executing on the agenda.

B

Would it all be um in line with what we do to have a mention of gsoc.

A

Oh, yes, absolutely gsoc status report and call for mentors and project ideas, and I assume carl, we put you on that. Okay, other topics, jackie, is the is the the report for cdf done for to meet yourself.

C

um I'm still building it um so, but marky already sent the blog over. So I just need to build out that section. um I can. I think I left off with like the jenkins graduation, so I can share that. But it's.

A

C

A

Okay but cbf final report: uh we have met our commitment.

C

Yes, you have met the commitment.

A

Okay, great to deliver on time very good. Well done thanks! Marky.

D

Thanks to everybody who contributed to that.

A

Okay, any other agenda topics that we need to add.

A

All right, then, let's and we can certainly add and extend the agenda as needed, so I'd propose. We start with olivier I'm going to mute so that my clattering keyboard does not distract.

E

Sure so let me start so basically for the context. Fosdem will have stunts um at first them this year, so this year, for them will be online because of the current situation um everywhere. So what will have we'll have access to three um website which is stand.fosdem.org, where we can highlight some projects um related to jenkins?

E

um We can I mean it's like how many websites that people will use if they want to look at the jenkins project will have um access to gt if we want to stream um presentation and we'll have access to a chat where people can talk on various topic, so the first them this year is the first weekend of february.

E

I think it's, the sixth and seventh of february yeah, it's the first one and it will be also over the weekend, so um it starts from 9 00 a.m in the morning, um belgium, time zone and it ends around 6 p.m. Basically, so we now have to see how we organize the prisons um over there. I think that would be nice to have all I mean to have a list of contributors.

E

Sorry, for the background sounds um we would be nice. I think to have a list of contributors who are interested to share them the contribution they did to the projects and maybe have some. um You know key people where people could have a talk, but that's classically the current state for the game. Sorry.

F

So olivier with regards to the um stand um so mark- and I spoke about getting volunteers, to help staff the stand, I know you and I we chat to see what are the specific timing, but are there instructions on what people need to do in order to access if they're going to volunteer to help.

E

um So we have we, we should receive instruction to participate in the chat um and the same for the video everything is getting published.

E

The moment I mean, for instance, uh I have I received email two days ago for some instruction related to the to the stands. So what I think would be nice is to already have a list of contributors, so we are sure that we don't have contributors waiting uh during the two days, and so if people are interested, let's say to have a chat about how the guitar communities.

A

E

They want to talk, they know that they can come um at a specific time.

F

Okay, okay, so I um I haven't, sent out the email to to solicit volunteers, but I'll do that today.

E

And yeah also that people remind someone reminded me, is compared to um previous edition. In this case people to come to the stand um mean I mean it's a voluntary base right, they have to go to a specific website and some, so it's highly advised to have content that would attract the people because we'll be in competition with obviously presentation. That would happen at the same time.

E

So we need to be sure that we have contents, that we can show demos that we can show, and the thing is because we have a website. We can, for instance, also provide links um to to I mean multiple videos, so we don't. We don't necessarily have to to stream everything. We can also just reference to other materials.

F

E

So the the website that we have is generated by hugo, if you're familiar with that, so we just have to write some some markdown um so yeah. We should also plan some time to work on.

E

That I I can share all the instruction that I received um until now. Marky also received um the same emails than me, so I'm not the only one to have all the information.

F

Okay, all right um uh marky uh is markie on the line. I'm sorry, I don't know.

E

F

Hi marky good morning good morning, so um I'll probably follow up with you and see um what I can do to help in this space. That's okay, yep that'll, be that'll, be.

A

Great so alyssa- and I had had this conversation and we, I didn't- have the really great idea that olivier just described that an agenda of topics for the stand is really a healthy thing, because then we can put contributors into specific contributors into their topic. So the example that I liked from olivier was hey. If you're interested in in the jenkins operator for kubernetes, we might ask viabov to be there if you're interested in prometheus, we might ask marky to be there if you're interested in a certain dark uh source control system.

A

I could be there uh the those the the idea being. We choose not just who's going to be there, but the theme that we talk about or victor martinez might be there to talk about his ci techniques.

A

So alyssa does that sound okay to you in terms of not just volunteers, but we also slot them with themes or topics during their time.

F

Oh yeah, I think that would be great. That would be much more helpful. I think.

D

Okay, alyssa I'll find some time on your calendar. Are you around tomorrow, yeah yeah I'll find some time on your calendar. I think both you and I sort of work early in the morning. Yeah.

E

D

Early, but uh so we can get something kind of maybe before the big work day starts.

B

D

E

Great and- and I also have a questions, but are we planning to do some goodies or to send goodies or whatever, because this is something that we usually to do to the previous edition? Obviously, this year it sounds a bit complicated, but yeah. I just want to clarify that topic.

D

I've been watching the uh the mailing list, the positive mailing list and some of the things that I've been seeing on. There have been a lot of confusion, so I think we can, but uh maybe I need to put the ask again and ask in the mailing list to get a more definitive answer and I'll peed out today.

B

This is maybe a silly question, but is this a fosdem posey hoodie or a jenkins heavy.

A

Sorry ask your question again. Kara. I didn't quite understand your question.

B

Is it would did the hoodie in question, be a foster hoodie or jenkins putty? I'm just curious.

E

So the jenkins jenkins.

A

What we did in the past was in order to persuade people to come to the booth. If they came to the stand and asked a question, we would give them a sticker.

A

Okay, a very small sticker, but the sticker was was the reward, definitely not or or we would also sell them a t-shirt uh if they wanted to purchase a t-shirt. But I I assume we're not particularly interested in attempting to sell t-shirts that we then have to spend the energy to ship so so yeah olivier, did I understand your question correctly, but it's really difficult.

E

I I just wanted to clarify on that, because.

D

I still have a large sticker collection uh from the ambassadors for jenkins, so I can maybe take that and send. If people come and ask a question, I can send them out somehow get their information and send them a few stickers.

F

A

F

Work for you, marky.

A

F

And expensive, we.

A

Tend to get we tend to get well, it was easy to have 20 or 30 people in an hour come by the stand.

A

So so I don't think we want to have you mailing things unless we're going to put money in your pocket to to do it, but it's it. Alyssa knows that. Maybe the two of you discuss it tomorrow when you're when you're talking further, that hey is there anything we could do about this? My assumption is we wouldn't.

E

We yeah we could we, we could organize a game like say, like 10 person would receive stickers or whatever, but yeah.

C

Yeah, if you figure out a way to gamify it, um because that's something that we like at the cdf, we really learned the hard way and shipping out swag. um We overspent on our budget on the shipping costs yeah right.

F

C

That that's the only that's the slippery slope.

F

Yeah yeah, that's the same challenge that I'm experiencing with jenkins is the way as well. It's the shipping and because of covid and during the holidays. It it just added more havoc. Just for everybody, yeah.

C

um Yeah, like we're trying to figure out how do we do digital swag? That would be interesting for folks, um so I'm always keen on if, if new ideas show up because well, we need to figure that out too for cd con on our side.

D

I really like that badge system that everybody's been doing. I know the lf was doing that like where, if you're a speaker, you get that digital badge that you can put on your linkedin profile yeah. A lot of people took advantage of that like not in a bad way, but they actually really enjoyed that.

C

Yeah, like yeah yeah, exactly that's. We did that for cdcon too, and we'll probably do that again but um yeah. I don't know I like this. I like that idea.

A

Okay, anything else on the fosdem topic, because we've we need to go to the next topic, which is also olivier.

A

All right virtual virtual contributor summit, the contributor summit.

A

Olivier you want to take the oh you're, muted,.

E

So yeah, sorry, um so basically we you when, when we have many contributors going to a major event like for them, we usually like to organize a virtual, a contributor submit um to highlight the different initiatives. um Do some demos and so on.

E

The thing is because, because we have the first time coming this year, um I was thinking that would be a nice opportunity to organize a virtual contributor submit. But obviously, since we don't have um everybody flying in the same location, we don't have. I mean we don't necessarily need to organize the event before or right after them. So but I I still think it would be nice to organize, because it's always a good moment to to to to look at uh to look at what are different things, that people are contributing and.

A

Agreed so this one olivia, I had given myself the action item if you're, okay with me, taking it to submit a proposal to the advocacy and outreach uh sig to the to advocacy for an agenda, an agenda and some organizing techniques etc. I think it's the right idea and proposed proposed dates. Now. My thought on dates was approximately one week after one to two weeks after fosdem finished. Is that generally okay for you or do you prefer to be immediately after fosm? What guidance would you give.

E

So personally I would like to. I would prefer one or two week after first them, because okay.

A

E

Because the organization of us and this year is a bit little bit more complicated because it's an online event and also because we don't have the constraints of having everybody at the same time, we could also, let's imagine, split the event into multiple days. So we don't ask people to spend their day attending the contributor summit.

E

We could just organize some topics that we want to cover and split them in smaller sessions that people could attend either at the end of the day or beginning of the day.

D

E

D

Follow the sun I've seen some other venues of events do that where they follow the sun to sort of honor time zones.

F

And olivia, are you thinking that we do like an all-day event like the ones that we did in person.

E

No! No! No! That's that's what I'm suggesting to to split that on multiple days, um yeah in that, in that case, we could, let's say, imagine some session that would be morning for people in the in the us uh morning for people in europe and same for asia. As long as we have uh the people, we can.

F

I think okay, so so it's probably like an hour a day and we we spread it out over a couple of days.

E

Gotcha and- and the advantage of that is also we can, for instance, if people, if we realize that we have a topic that we really want to cover. I mean during the event we can still um expend even to say that continue on friday and just take one hour, because we don't.

A

E

Physical constraints, right.

A

And no alyssa, you had mentioned one hour, I'm prone to look for blocks of two hours. Personally, I'm open to others. Have you I don't have much experience in this space is? Is it better to do a one-hour session like these or to do a two-hour session, or no, no, no opinion.

E

So personally, I would do a first session slightly longer like two maybe three hours and then on the plan. One hour session for the following days.

A

Okay, great good suggestion. Thank you.

F

And typically because in previous contributor summits, we typically don't have that many people that attend um the contributor summit, so I can help out with getting swag out. If there aren't too many people.

E

But on that topic I would just prepare this work, but I would not announce anything in advance.

F

E

Because yeah, because you can have many people attending the event since um it's an online event.

F

Yeah yeah yeah, we'll just take notes and take names after the events, possibly or after each um sub event, and then you know make sure that they are there for or you know, earn their swag. Yes,.

A

A

Excellent anything else on the contributor summit.

F

um So, who is leading the efforts of the agenda.

A

Mark so that's my mark, yeah, absolutely good question very good question. um I haven't sent it yet. I will try to get it sent out today or tomorrow. So the advocacy sig mailing list has it and we'll start working it in a google doc.

F

Got it? Thank you mark sorry. I missed that.

A

Oh no, no problem, and this will be an excuse I if, if time needs it, it will be an excuse for me to use breakout sessions in zoo. I've found them to be quite helpful in other contexts. It might be fun to try it here.

A

E

A

E

Yeah, I was just wondering why we are um identified leaders um who's, leading the jenkins stunt.

A

Oh good question: I that's who is leading it leading.

E

I mean I guess I can help. You know that, but yeah I'm sorry. I don't.

F

E

Go ahead, alyssa.

F

Oh, I was just gonna say I I um I can volunteer myself and um I'll work with mark as well and olivier.

A

That's perfect.

D

Is this the uh ask the expert stan.

A

uh Well, it's it jenkins stand at fosdom.

D

Oh, the oh, I thought we were talking about the contributor summit. I apologize no.

E

No, no, no yeah, it's just because we were discussing about who will lead the contributors mint. I just said that we did not really assign um leaders. I mean on the understanding.

D

Yeah, I I will definitely be working on that as well, and I can sync with you tomorrow on that alyssa yeah great.

A

All right so alyssa since you've had experience with the stand before I I think we we definitely want you leading that and marky that excellent. Thank you great to have you both.

A

Okay, anything else on either jenkins jenkins at fosdem or contributor summit.

A

Okay, then jackie.

A

Give the shortening.

C

Jackie no worries um so yeah. The cdcon cfp is open. We want to make sure that jenkins and jenkins ex has really good representation.

C

So one of the things that we are coming to the communities and asking them for help is to spread the word and to encourage um community members to submit papers, and I think one of the other things that I'll be asking the community for help is if we can get a set of volunteers, who will also help us review the jenkins and jenkins x submissions um for each of those tracks for the for cdcon, um so that that that's also something that tracy asked me to to bring to the advocacy meeting.

C

So that's that's really the big announcement there cdcon is free. This year. Registration is already open, um so yeah just you know, helping helping get the jenkins community. There would be great in jenkins, x, community jackie. Do you have access to use the mailing list? uh The jenkins, I think I haven't applied for it um so yeah I need to. I need to get on that too. Okay,.

F

Well, if not, then you know um you can send me the content and I can help send out the email to the deaf list.

C

Okay, cool. Thank you.

A

So alyssa you're, okay, acting as that, and certainly your your your name will be more recognized to most of the jenkins community than jackie's, no offense jackie. But that's okay.

C

Deeply in there, and so it.

A

May give more credibility if she shares that that's great.

C

Yeah, that's that's true. Gotta get the heavy hitters in here happy to help thanks alyssa yeah.

A

Anything else on cdcon and the cfp.

C

um No, that's it just you know, making sure that folks know and that we encourage um women and uh you know underrepresented communities to apply as well. That's like a big um one of our big initiatives is just to make sure that we make space at the table for diversity and inclusion.

A

Great. Thank you all right. Alyssa next topic, jenkins marketing ideas for 2021.

F

All right so um so cloudbees has given me a budget uh to spend for jenkins marketing for this year. um I had a uh mark and oleg, and I had a chat earlier this week, um and we thought I will continue with jenkins is the way campaign, which is you know, looking for user stories and doing case studies and doing testimonial videos, but we will also expand, will extend to inviting doing stories from the open source foundations or the open source projects.

F

So I will do that, but then I'm also, we will also have a set of money set aside for swag for conferences and such, but then what are some other things that um that we, that can we do to help promote jenkins?

F

um How can I use this money.

C

I guess like how much money do you have.

F

So let's say 100k.

C

um So one of the things alyssa- I don't know um if you've thought about this as well, but um we have that add-on for cdcon to do collocated events, and then you know you have like complete control of how you would shape that day. Zero event, um I think it's like somewhere in, like the 30 ballpark range. So that could be something too that um you know it's like a before. Cdcon gets launched um that is dedicated to just like either a jenkins workshop, or you know um whatever the the community decides.

F

Okay- and that would be- and that would be messaged as um sponsored by cloudbees, and can we also include cloud b's content.

C

F

C

Yeah yeah, because it's if it would be sponsored by cloudbees cloudbees, has complete control over it right, um but that is also something that, like we're, trying to figure out. How do we bring like spinnaker um summit as a co-located uh day, zero event, so that is also something that jenkins um and cloudbees could do if it were of interest.

F

Okay- and this would be in addition to the diamond sponsorship.

C

um I believe there's like a package um so like uh it would I there's a little bit of a discount off of the diamond right, but the co-located event, then, um is is a an at an additional price.

F

Okay, okay and then the co-located event is only one day, just kind of like the same as as yeah one day.

C

Yeah, so what we're trying to to do also to make sure it's a value for for people is um like we would make sure that not only is it a day, zero event, but that the jenkins content is very well integrated into the cd overall cdcon program.

E

um Just to clarify this is an online event right. Yes,.

C

It's an online event exactly.

F

Okay: okay, thank you, jackie I'll I'll, put this down for consideration.

C

Yeah, I mean um or, like I said, also figuring out other events that exist out there, where you know jenkins can also you know. The contents catered around jenkins.

A

You you raised an interesting point. I hadn't thought of this. I'm cara is speaking at a couple of con conferences upcoming and I'm speaking at a conference I hadn't thought of gee. Should we attempt to broaden the jenkins impact into those conferences?

A

uh Maybe that's something alyssa you and I and kara should discuss separately just to see hey. Are there ways we could use some of this, these marketing funds to broaden our our impact into these conferences? We're already speaking anyway.

F

Yeah I I love to learn how we can do that.

A

Yeah cara, do you have any any insights there? I know you're you're, actively working as a speaker, but are there I assume they haven't talked to you about hey? Would you like to be more sponsor than speaker or, in addition, a sponsor?

A

B

I got I got an interesting. This is so this is very. um This is very random. Actually I got. I got a message um if I can dig it up, I have to look for it. I get a message internally from from um someone at cloudbees being like you and anders are speaking at developers week, and there is some sort of marketing push up there. They were, they were just asking like how was this arranged? Who was involved?

B

What is the marketing question so there there are different I'll all playing you and alyssa we'll discuss further. I think it would be good um anders replied and I said same for me because it was true. It's the same path into the conference for both of us. So um but there are, there are people looking at this from within five weeks, so I'll follow up with you guys.

A

Okay, all right.

C

Any other ideas, um sorry, I know that uh tracy reagan is managing a ci cd track for an event, but I can't remember it's it's kind of in the future it's like in um in april, uh so that could also be another opportunity to to do submissions um around jenkins content.

C

um I don't think you have to pay for it, but.

C

You know just an.

G

C

A

Anything else alyssa.

F

uh No, that's it for me. If, if I guess, if the team can think of anything else, um just respond to my email that I started in the um the advocacy and outreach sig uh email that'd, be.

A

Great super thanks cara next topic: google summer of code.

B

Google summer of code, okay, I've put a couple links into the doc. um We have four draft project ideas which actually thank you so much for submitting yours mark very excited. They are quite close to being ready to be bummed up from draft to you know full-on accepted project ideas.

B

The only thing that would really beef them up would be additional mentors, so we kind of need call outs for for getting more mentors in there. We're also still very open for additional project ideas. There's a project idea that I'm really excited about. um That's been suggested on the the g-suck, the jenkins, just like mailing list on cloud events plug-in for jenkins. I think it's a great idea love to see that as a gsat project.

B

So if anybody, if you wanted to comment on that, I email thread and give feedback, that's always really helpful, and then we can get that going as a draft idea as well. That would then make five really good ones. um Again. Mentors can jump on to any of those ideas and suggest additional ideas.

B

We jenkins, as a project generally, has more than five suggested g-suck ideas. So we we definitely you know. Yeah as as mark is writing 10 is about what we had last year and that's what we were looking for. So we're definitely trying to garner more ideas right now um and there's a lot of exciting developments happening around cloud events and security and interoperability. So there's a lot of area where, like really interesting, work can be done. That students will be super excited about.

B

So hopefully uh we will get more engagement if you all want to give shout outs within your individual channels. um Yes, gareth has very nicely said you would mentor. Thank you mark for writing that down. um But if you wanted to give shout outs within your individual channels uh or people that you know who might be interested in mentoring or have project ideas, that would be really appreciated.

C

And then, just to piggyback on that also like um we with permission from cara, we uh plagiarized our blog but update it to all of the cdf projects, and I also just sent out an email this morning to the toc um calling for mentors for all of the cdf projects and also project ideas. So we're also collecting project ideas.

C

um Tara hernandez is going to be the org admin and she said she would um submit our application to google summary code, so I'll also try to figure out how many projects we have from the other projects as well.

A

We have, we actually have a boilerplate application to google summer of code that we've used in the past so happy to have share that with tara as a as an assist for her so jenkins project has. We've uh has a template.

C

Okay, cool yeah that would.

A

Be great we've used for submissions in the past.

C

Yes, if we could, if we could share that, um I'm happy to make sure she receives that great.

H

So go ahead, cara.

B

So one of the things that I picked up the thread a little bit more tracy just kind of thing. We, uh I probably need to discuss this a little bit more with you mark, but we are thinking that it might be beneficial for jenkins to be within that um cdf umbrella for g soccer, so not it's separate or with inconsex, but affect both projects within the cdf umbrella. I think that may work better.

C

um Yeah and we and it looks like dan lawrence, the toc chair um had a conversation with the google pro g stock like program people, um and so they just said: hey in your application, make a note, um and basically the jenkins and jenkins x, like allocation of, like you know, of 10 or so we'll, we'll get we'll consider and get grandfathered into the cdf application, so they so that was, but they just said just make sure you you make that note, and tara is aware of that. So right.

B

Are there uh jackie well, while we're discussing this? Are there any additional meetings within the cdf that I should be attending then for gsoc.

C

I think it gets discussed at the toc okay, so um I would yeah just plug in there. If you have a chance um and if not, then just let me know- and I can always like- I think what we'll end up having to do. I think we'll just need to get together with tara before the application.

B

Okay sounds great. Thank you.

D

Okay, I have a question to the team: does somebody have a dog sleeping or a cat sleeping.

C

Oh yes, it's my dog. I just.

D

Wanted to know because I was like- is that a voice in my head that I'm hearing snoring do I need a nap now? No, it's lily, no lily. I said good morning.

A

Okay, andy any other topics on google summer of code.

A

B

That's good yeah. I know that's that's good. Thank you.

A

Okay, any the last item was just the status report cd. We we made our commitment to cdf.

A

Congratulations deliver the cdf final report. Draft well done uh anything else that needs to be on the agenda today.

A

Okay, then, let's call this meeting done. uh The recording will be available after I've done um the post-processing and I'll post. The link to the recording into these notes thanks, everybody.