Jenkins Governance Meetings, 21 Oct 2020

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Jenkins Governance Meeting, Oct 21, 2020

Description

Recording of the regular governance meeting. At this meeting we discussed the recent news, upcoming LTS baseline, status of 2020 elections, officer role updates, and the new Jenkins intro video. Full agenda and meeting notes:

A

Hello, uh welcome uh to the jenkins governance meeting today is october 21st and finally, we are back to the common schedule of governance meetings. So, starting from this week we will be doing meetings every two weeks and it is aligned with the lts process. So today we have uh several icons in our agenda. We will talk about recent news about the election starters updating officer definitions also marketed the topic about epi, fair video, and at least I wanted to discuss jenkins comic strip.

A

Is there anything else we need to discuss today.

A

Okay, then, let's continue so the first news, uh oktoberfest, so big news that only 10 days left. So if you haven't participated in oktoberfest yet please consider doing so. I still have a lot of newcomer friendly issues. We also have documentation and number of featured projects. Several of them have been edited during uh oktoberfest and if you're interested, you are welcome to contribute to any of them, and you can find more information on this page also. Yes, we had a new weekly release.

A

So this one right, so it's 263, and hopefully this release stabilized the infrastructure, because before that we had several releases in a row by coming into ratings due to regressions, but now it's finally devised- and it's actually a good thing, because we have just started lcs baseline selection. So we are discussing what will be the next lcs baseline after 2.249, and if you have any feedback, please participate in this thread and a bit of it other folks will be happy to discuss okay, going back to weekly release outage mark. Would you like to share something.

B

Sure so we we made a mistake. Yesterday uh the mistake was an interesting one and complicated we're not clear we're still investigating why what happened was jenkins. 2.263 weekly was built successfully, so it's released, it was released to the artifactory was worked. Okay.

B

The packaging process, however, did not complete part of the packaging process, blocked on a windows container problem. We have in the infrastructure that needs work.

B

However, it had been published to all jenkins users of weekly as being available in weekly, so they attempted to download it and their attempt to download failed because it was not yet visible to them.

B

Olivier verneen is going to publish some comment, notes on the retrospective from that, and we will work to improve it so that we get better at doing those weekly releases.

B

This is the first time we've had a weekly release hiccup like this, since we started doing core release automation, our apologies we'll work on it and get better in the future very clearly. This is not.

A

A big problem and well it's just a rolling release and our files have been available immediately, not just so that there is an issue.

B

Well and and the docker images were available shortly after the after the war files, the gap was in the debian package, the red hat package, the suse package and the windows and msi installer.

A

Okay but yeah, so the release is ready for evaluation and any feedback will be appreciated.

A

Okay, yeah more about releases, so oliver has made an announcement in the developer mailing list about stepping down from the release officer role. So, first of all, thanks to oliver for his contributions, oliver has been leading the release team well, even before there was a release team so for eight years since uh basically the beginning of jenkins and the modern degrees automation after the hudson infrastructure was redeployed.

A

In order to reestablish this candidate testing forward and also elections, there is a number of nominations uh for the reduced officer position, so they definitely will be election in november and we invite all contributors to participate and to help the new release officer to pick up the role. But hopefully this the release, team, etc will basically business as usual for genghis users.

A

I don't expect that they will be major changes in how we deliver jenkins.

A

Okay, any comments additions.

C

I would like to uh thank alyssa for all of the amazing things she has done for this community and uh it's just it's just super amazing, and I thank you also to olivia genus. Thank you as well, for the amazing work that both of you have done.

D

Thanks marky, um I'm still around not going anywhere I'll still be here to help out.

A

That makes me happy a rotation of officers and board. Members is actually signed for healthy community and it's natural to expect that officers leaving the reserves can take. Vacations can take breaks and yeah. I think that everything happens quite smoothly from the community's perspective, just big thanks to you to oliver and also to alex uh steps down from the boardwalk uh but yeah. I believe that we're in a good state to just uh continue the effort and they ensure that there will be some transitions.

C

Of all these roles- and I totally forgot alex- and I do apologize- that was not intentional. uh Thank you for everything that you have done alex. You are truly an invaluable member of this community. Thank you very, very much.

D

Plus one for me, thanks alex yeah.

C

Thanks I'll still be around a little bit too, so you won't get rid of me that easily so put away your shovels. Everybody.

A

Okay, so yeah, let's keep working and again uh elections, um yeah, basically just let's switch to other topics, so yeah elections uh on uh there are some uh shifts in dates. um So, as it was announced, uh we will delay the publishing of the list of candidates, 226 or maybe one or two days later, basically doesn't change anything significant in our pro since because the voting begins only on november 10th.

A

So the intention was to publish the candidates a bit earlier, so that participants can see all the can in the dates but yeah when date of 22nd has no significant importance in terms of the process. These these dates are quite hard because they okay, so you got quite a number of nominations right now. The uh elections committee works with candidates in order to get confirmations, get statements, and then we will be preparing a final announcement most likely this time it will be on jenkins, io or maybe in a google doc like in previous year yeah.

A

This is coming soon and yeah. The deadline for nominations is over. So if you want to meet someone, it's probably too late- uh well, uh the governance port. uh It it's right to get additional uh candidates, but yeah from what I I can tell there is no strict need to do that right now.

A

We've got quite a number of animations thanks to everyone who reached out to the board yep right now. It's rather processing.

A

And yes, a separate part of the process is actually about voting, because I can say for sure that even on this call not everybody has registered for voting and yeah if you haven't registered. Yet if you want to participate in the elections, the deadline is november 2nd. So I mean we can ask participants to sign up.

A

We will be doing some additional steps, as discussed at the last meeting, to increase number of registrations and to outreach to plug-in maintainers and other contributors, because yeah right now, we've got uh registrations, but we would like to have more voters, because we know for sure that there are thousands of contributors eligible to participate in the voters.

A

Basically, if you need any contribution, whether it's caught or not and symbol, first you're eligible but yeah, the number of registrations definitely doesn't represent this number, it's common for other communities, but we still want to have more okay, any questions auditions.

B

Oh, is there a way for me to decode? If I have registered or not, I assume there is not so the safest is send another registration and you'll just reject it. If it's already been submitted.

C

If you do the form it will tell you, you've already you've already filled out the form yeah good.

A

So yeah this is specifically the reason why we use google form with enabled email tracking, because this is our way to ensure that the form is submitted only once well. There is still opportunity to submit it to multiple times from different accounts, but in the form we explicitly ask you to confirm that you will be voting on the ones and we will be doing additional scrap of voters before we send out ballots so well. You can just log in and vote.

C

Thanks alex, oh oh, like just a question. Thank you alex uh just a question. I am just testing the voter form, I'm doing it through safari and chrome and when I click on the link, it is giving me an error.

C

Firebase hosting proxy page link, error.

A

No idea, okay, so if you could uh report that to genghis 720 elections, you could take a look at that. Okay, thank you, but yeah I tested in a few browsers, etc, and I haven't seen any problems you very much.

A

A

So yeah I just tested: that's why I stopped screen sharing for a few seconds. Okay, still, if you're not comfortable with the mail tracking, you can have an option to just send email to the junkers to some advantage. Elections at google groups, and basically the process is the same, so it just handles in a manual way.

A

Okay, that's all about elections. Anything else.

A

Okay, then updating officer uh wrote definitions. This is a follow-up uh to the previous meeting. So at the previous meeting I did a just-in-time pull request. A few minutes before the meeting happened and we didn't vote on accepting the change. But now I think that actually, the change is ready to be considered for integration, and I wonder whether other participants had a chance to review it.

B

I still did not. I will do tonight.

A

Okay, okay, then process question: do we need formal governance meeting approval to merge the changes, or is it fine that we have reached a consensus and the pull request? Because right now, olivia confirmed mark confirmed, we discussed change is with alisa. So I guess this is also fine with changes for event. Officer yep. I am so assuming that we get confirmation from uh daniel uh oliver's role. Didn't change too much.

A

I mean it almost didn't change it's yet to be defined later when we work on this candidate testing, et cetera. So if daniel and both approve, I think that we could go forward. This merge.

B

Market on the assumption that alex will that alex's concerns that caused him to to request changes have been addressed.

A

I believe it was something like making a mistake. Actually it's this.

B

Week, which was yeah so so, then I think I think pull request. Approval is should be caught considered.

A

A

And we taking the announcement from oliver, I don't anticipate the response and the pull request.

A

I forward that uh this has a while ago.

A

So anything else with regards to role updates.

A

So one topic which might make sense to discuss it's yeah, I will follow up with daniel, because there are some questions about. It is about uh onboarding of contributors. So right now what I've done. I introduced a new section for general responsibilities and there is mentorship and knowledge sharing within the team to ensure health services. Rotation in the project with opportunity for team leads to move on to other, also take a break.

A

So uh when we were discussing uh 2020 election uh retrospective or there was feedback, I guess from marquis that you should rather have shadow officers.

A

I fell short of proposing it explicitly, though I added this text, and my question to you mark is whether it works for you or whether you would prefer something more explicit.

C

Was this for mark or marky.

C

This looks good.

A

You can probably keep it to this and again this document can be modified later, so I just felt it's important to update it before the elections.

C

No, this looks very good.

A

Okay, let's keep it through this thank.

A

You, okay, yeah I'll, uh put some notes later. Should we move on to the api video?

A

Can you please summarize the topic or.

B

I think I can alyssa will certainly correct me if I make a mistake, fair enough. Alyssa.

D

B

Okay, so in the july 30th governance meeting, we reviewed a proposal for a draft of a video to highlight uh jenkins and how jenkins is used in sort of a fun cartoon kind of way. That video is now ready. The ready for publishing link. There is a link to that video.

B

It had been discussed also in advocacy and outreach, and what we would we think would like to do is place this on the jenkins.io page, using placing it below the jumbotron, but above the blog posts, it will probably require some changes to the hamel. To allow us to embed this.

B

It would be actually hosted on youtube, but displayed here that placing it in that location where it's on screen now is always showing it means it will be tend to be below the fold for the diff, the typical reader of this page, but still trying to get it as visible to them as we can, without without disrupting the top level page or the jumbotron.

C

So you're saying it will go below the jumbotron.

B

Right so my thought was it's either above the six sort of blue dots or just below them and above the calendar, so it would be above recent blog posts in the section that's visible on the screen.

B

Now I didn't want to put it right front and center, because I think the simple elegant layout of the topmost section of this page is exactly the right thing and I don't want to displace the jumbotron.

D

Yeah no, I totally agree.

D

I think that's that's more than sufficient if we can just get it like below the jumbotron or above the calendar in that area anywhere. It would be perfect.

A

Do you plan all only the video, also some content, in addition to the video.

B

I had not planned on anything more than the video. It's a good question, though, should we consider a blog post or something to because alyssa's submitted one blog post already and we've got another one pending we've got a blog post that just arrived for for jenkins is the way, and we could consider highlighting one or more other jenkins as the way topics as part of a blog post, to introduce that video.

B

No reason we couldn't put it in two locations right. We can embed it in multiple places. We could put a top of a blog post as well.

A

Yeah we can do both. That's fine of that. Our automation, jenkins is broken because the github is no longer operational.

B

Oh, that's why the the automatic labeling isn't isn't magically appearing.

A

Yeah um I uh filed an issue a few days ago, so basically github changed apis and uh the app is no longer operational, and if I ever get to that, I would rather move to github action or somebody else could contribute. Yes, yeah. There is no need to keep an app for this particular use case, great okay, but yeah, so just for other copy editors. Basically, information is not fully functional and yeah.

A

It also impacts, for example, governance dogs, because, right now we don't have governance label here automatically injected, so our documentation for copy editors, please do not attach your governance documents I'll say, is half functional right, not so weak. It's not a big deal, but.

C

What issue was that again, oleg.

A

Well, github upper we were using for automatically link is broken.

C

Okay, 38.72.

A

Yeah well yeah. Basically, you can just take something from the marketplace: uh move configuration file to the new format and everything will start working, and this format is actually quite close to what we use now so well, it's not a big deal to fix it. Somebody wants to work on it.

A

Okay- and we have just- we- have matched to one blog post right.

B

Merged one yesterday still have have more to more to review. Yes, okay,.

D

So there's I have one blog post that talks about the jenkins awards winner. Are we okay am? I is there something else that I need to do in that one.

B

I need to actually I need to update the date of that one, and I want to do a review of it before we post alyssa, okay,.

D

All right, thank you. Mark.

A

I'm still not 100 comfortable about the text, because I wanted to make it explicit that it's basically not a jenkins official award. It's called this award, so we still appreciate that it happens, but yeah. I just wanted to make it explicit uh here, so that there is no confusion.

D

You know so, do you want me to go back in and change the content a little bit more to make it clearer.

A

I approved the previous change because, right now it's through sponsorship yeah, maybe we could shift it a bit more okay. Well, so in principle, this award was reviewed, uh used, advocacy and outreach seek at least with some members. I didn't recall what was the process? I guess everyone was invited, but yeah.

A

So maybe it's something for you mark. If you have a better wording uh in mind, as native speakers, you can just put it.

B

Yeah, that's what I was thinking. All that is, I'm gonna go, do a review and I'll I'll negotiate and discuss with alyssa and and we'll get this move this along. I I like the concept and I think your concern is- is worth considering and we see if we can find some minor phrasing changes I'll, listen. I will pair up on it. Okay,.

A

All right anyway, thanks elisa for doing that, because you're promoting all this events is important.

D

A

And yeah also, maybe somebody can open graph.

B

Social media cover is a good thing. Okay,.

A

Okay, so anything else on the api video.

B

I I actually I would I if, if the board is okay with it, I'd like to ask for a vote to say for approval on that is our. Has there been enough conversation about it to ask for a vote or like, or do I need to wait for another meeting.

A

Does everyone have enough information to vote yeah? I think we can work yeah. This topic has been around since august. I guess there's a few iterations, so I think that. Well, I have never heard any specific minus one about publishing the video there were some changes noticed and made already in the video. So I think that would be quite fine.

A

Okay, so who is plus one.

A

It's on the marquee.

C

Non-Binding plus one okay.

A

First, actually, everything is binding because everyone has equal.

A

Vote, okay, so yeah, that's it so it's approved.

B

Thank you I'll submit the poll request.

D

Thank you mark.

A

Okay, so the next thing is about uh coming strip right.

D

Yeah, so um we have had two jenkins comic strip released well since the beginning of the year until now, so we're working on our third one and um trying to figure out if the team has any suggestions for a topic, if we don't, we were thinking that right now a topic is working from home.

D

So we can use that if there's no other suggestion, but I like to get suggestions from the team, if possible,.

A

Even not the third coming strip, I believe there will be more later, so any suggestions so would be welcome.

C

I, like the working from home idea.

D

C

I think that'll resonate with a lot of people, especially since everyone is doing it now.

D

C

Walking from the office.

D

By yourself, righto leg.

C

B

Okay, so thinking of other possible, I love working from home. Are there any sort of hot buttons in the current industry that might be worth considering as another, I'm all for working from home, but hacktoberfest has been one? um Are there other things like that that we might, that might be fun or enjoyable.

A

Yeah oktoberfest is a bit too late uh same for devops world city right right, you're right, so the next major event we have on the list is fosdom for them is on the january february.

A

Okay, so doing fosdem from home was also quite an experience. Okay, miss trip right.

D

C

Working from home and recording your conference talks from home with, like all your kids jumping around and the dogs and going crazy, I can see something really funny there.

C

C

Okay, so I.

D

And doing the keynote in your in the garage, the basement or out in the street right.

C

Yeah and I tried to do that street thing- that was not an easy thing to do so that he made that work really really good.

D

Well, he got lucky because he he had somebody else that was recording him, but I I did hear that there were some times where he almost got ran over. So it was a good idea.

D

Yeah yeah- and I I don't know if you guys see- uh saw a um I don't know this was part of the keynote, but there was a guy that was doing his keynote in his garage and it looks like a wood uh working garage. So there's like lots of boards and wood in the background that was really.

A

D

Okay, so so we'll we'll we'll we'll make it a go, we'll try to get something together for the first draft and then I'll share it when we'll use the work from home idea.

A

Well, we have jenkins selections.

A

Probably it could be a topic if it could be done quickly.

D

Say that again, oh, like I'm sorry, there's pounding in my house.

A

Yeah drinking selections.

D

A

So I'm not sure whether it could constitute a good chemistry, but if there is a chance that promotes registrations, why not no yeah to be feasible? It should be published, let's say by naval machines yeah, maybe even uh earlier, because it really makes sense to do it before the voters registrations right.

B

Yeah that feels I'd be really amazed if they could hit that kind of a schedule that would be truly impressive.

D

So so we would want the the so if we go with the jenkins selection topic that we would want the the comic to be out by november 10th. In my understanding, right.

A

Well in principle year, so it could be after december 3rd so when the results are announced, so it's rather.

A

What you want to promote? No okay.

D

Well, elections.

A

Is still probably not that public topic in terms of yeah, this is a community matter. It doesn't uh well. If you are not worried about a community you're, just a user, then probably it's not too relevant.

D

B

Yeah, I think I think work from home is much more likely to resonate with the audience than than something funny about administering the jenkins project.

D

Yeah and I think the work from home would uh last longer in terms of its um what is that word yeah the yeah, the resonating, it will last longer versus the you'll, be dated it. We do with the selection.

A

Yeah working from home is definitely something we should do. Okay,.

B

Yeah, I agree and it's unfortunate that I think that you're right, it's sad that I think that covet 19 is going to keep even people who are working from yeah. Yes,.

C

But also the current current political climate, I think if we put that elections in a joking, you know certain light. It may be taken the wrong way by somebody, even though we all here know that that would not be right, but somebody could be like what are you making jokes about elections for in a comic? This is not a laughing. I can just see that happening. Good, good.

B

D

I like that idea, though we maybe we can make a joke of it out of it like subtly, like a poster on the wall,.

C

Yeah like or or like a uh one in the comic one of the screens on somebody's, you know crt in the background has you know something about the jenkins elections on there.

D

C

A great idea, alyssa.

D

D

Coco good, thank you so much.

A

A

So um am I screen sharing? No no.

A

Okay, so anything else on the comment strip.

A

Maybe it makes sense to send another message to the developer my link list to pink people. Maybe somebody will come up with more ideas. Okay, because yeah, there are a few items on the roadmap which could constitute a thing to announce but yeah. It's something to discuss with maintainers some of five times. Yeah. Well, definitely a lot to joke about that, but yeah.

A

Maybe for a million kiss.

A

Okay, anything else.

C

Nothing for me.

A

Okay, yeah and then just quick update about the trademark pages, so thanks to mark trademark pages, have been moved to the junkie scio website. So basically, this is a action item which we had like this in.

A

Well in may, or so, and now the wiki pages we had, uh they actually are represented on junk scio. Basically, this the content, which has been moved from weekend now, it's patchable, but it needs some revision and also yeah. You need to update a approved trademark usage page because there are the backlog, including the recent request, yeah at least now we have everything on genki, syria.

A

So thanks mark.

A

Okay and yeah later, we should actually check what else is left on uh wiki, but we assume that almost all government stocks have been already moved to the jabs or to the website. So maybe we will be able to just shut down the entire section by redirects.

B

Now, oleg one thing was we we had approved, I believe, two trademark usages that are not on the new page. Are you okay? If I take the action to propose those and then you'll see them as part of the governance review process.

A

Yeah, that's fine or you can just leave it with me, because I have another action item because last spring jenkins true was approved and it's also yet to.

B

Appear there: okay, so I'll leave I'll leave that to you, then that's great! If you already we're going to make another change, wonderful.

A

Yeah so well. Actually I wanted to. I had an action item. You want to move this data thanks to mark. He was able to do it first.

A

Okay yeah, so if somebody wants uh to approve more trademarks last the last meeting we has reached, we have reached consensus that we wanted to press it without objective linux, trademark usage policies. So it means that a number of patterns basically become almost pre-approved.

A

So until we formally vote on the process, there is no pre-approved trademarks but yeah from what I understand, even in the current state, if you follow the linux foundation, trademark usage policies, for example, these patterns, the trademark with chapter will basically is rubber, stamping and yeah. Once we have this policy officially adopted, then we can even say that it's automatic because well, there is no particular reason to build the process around. That.

A

Okay, any comments, questions on trademarks.

A

Okay uh yeah, so basically, I think it's just here.

A

And the next meeting, so it will happen according to the usual schedule, so it's november something right all right. I can check what is calendar day but yeah.

D

November 4th four.

A

A

And this is 6pm utc, so for those who haven't yet had the wintertime uh change um yeah the time will change, but the atmosphere is in utc.

A

Anything else to discuss today.

B

I have missed it. I assume lts baseline selection will continue to happen by email under oliver launcher's guidance as the release officer right, so unless communicated otherwise.

A

Yes, so if oliver decides to step down early, I believe it's totally possible and I believe that the release team can handle the process so that oliver can focus on other things, which is totally understandable, but yeah the uh until it's communicated or decided uh basically business as usual, and I guess the most important thing right now is rich consensus.

A

Currently there are two candidates: 2.258, which is quite old and 63 is both assumption that nothing explodes right now. Community ratings are quiet.

B

I'm going to switch my testing cluster to 2.263 today or tomorrow, so that yeah, I I want to be able to give feedback there as well thanks yeah.

A

I switched yesterday so for my home stops everything works fine on those linux and windows. I also changed my linux. Sorry, my jinx fellow runner. At the setup there not everything is smooth but yeah. As far as I can tell it's a problem on the junkiesfile runner site, not on the junkies core side, so it's not something which would nearly justify going with all the version.

A

Even I haven't tested on 58.

A

So if anyone is using jenkins so can deploy or provide feedback, or at least vote for selection, please do so.

A

I guess we won't have a final conclusion today, but uh sometime this week after that, we will still have almost six weeks to stabilize uh batteries. If we experience any issues.

A

Okay, anything else; no, no, no.

A

Then thanks everyone, and yes, this is the first time in a couple of months when we finish on time.

D

Thank you like.

A

D

Bye everybody so.

C

Thank you. Everybody.

D

See you in two weeks see you in two weeks.