Kankakee County Board, IL Highways & Buildings Committee Meetings, 10 Jan 2019

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Highways & Buildings Committee Meeting 1/10/2019

Description

Highways & Buildings Committee Meeting 1/10/2019 9:00 AM

A

Meeting to order.

A

Roll call vote please.

B

C

Tripp mr. Kinzinger mr. Washington mr. Olaf mr. Hess mr. Tolin misspoke mr. Snipes room, miss Peters mr. Ritter mr. Zen's, miss house, mr. Carrico right mr. akov mr. feather Lane. Mr. Smith, we have a quorum. Thank.

A

You are there any public comments this morning.

A

We have the minutes from the December 13 2018 meetings. Everybody's had a chance to read those do I, have a motion for acceptance. Colten. Second, this has all those approved, say: aye aye,.

A

Highway of it dollar, then we do it or we didn't do it. I, don't know. Okay highways mark.

A

We need a motion to open the bids. Mr. Hess first second mr. feather link all approved by aye aye aye. Those opposed now mark.

D

Okay, good morning this morning we are letting our stone contract. We pick up stone at the quarry with our trucks. So what we are doing this morning is getting unit prices from each quarry and after we get those unit prices, we make a map of the lowest on road cost for all of our County highways and that's where we pick up just the stone. So that's what we're reading this morning, a per ton price.

D

So the first proposal I have is from prey materials.

D

And for the area surface course type be the manteno quarry, their bid is six dollars and fifty cents per ton and for their sealcoat aggregate, their price is twelve dollars and seventy cents per ton.

D

Next I have all the material.

D

And this is from their Lehi quarry and their unit costs for a great surface course is nine dollars per ton and their Co Co Dario ca-16 is fourteen dollars and fifty cents per ton and.

D

Last is Vulcan materials from their manteno quarry and their a or surface course type. B is six dollars and sixty-five cents per ton and their Co Co Darien c16 is $12.95 per ton.

D

So motion would be to accept these unit costs upon I dot, approval review and approval do.

A

I hear that motion Janice. Second, mr. Washington, all those in favor aye.

E

A

Let's get it placed a second all for a second did. I get a second okay, any questions. Thank you.

B

D

That's how we make the map, so we we add a Hall differential to each of these unit costs and find where you know it's: the lowest on road cause.

F

D

Or exists, if we're doing some shouldering or if we are doing you know filling in a culvert or whatever it just depends where that project is okay, so you have a home base to cheat measure from them. We measure from the entrance to the quarry to the.

A

D

There's no quote from.

A

Okay, mr. Snipes, what number are you down there.

B

G

Ahead, I'm, just a couple of questions: I see the VCA, the the one Ashcombe did not. Is this the same company? That's vcn a for manteno. Yes,.

D

They just had they have a quarry down in Iroquois County.

G

Okay and then when are we submitting all three of these is just the lowest lyrics.

D

We're accepting all of these unit costs and then we add a hall differential to each of these unit costs and we make a map to see where lowest on road cost is.

G

A

Are there any other questions? So what we're voting on is to accept the bids is open contingent upon review and approval by IDOT everybody understand it. This will be a voice vote.

C

Mr. Kinzinger mr. Washington mr. has misspoke mr. Snipes miss Peters mr. Zen's, miss house, mr. Carrick Oh mr. Ayer cough mr. feather lien. Mr. Smith motion carries thank.

B

D

Next I have one pay estimate this morning: it's for our 2019 general maintenance and it's payable to compass materials of America. This is for salt that we ordered and it's delivered to our shed, and that amount is twenty thousand four hundred seventy eight dollars and sixty two cents.

A

Is there a motion to approve mr. Hess I saw mr. Washington's hands? Second, are there any questions regarding this particular pay item? Hearing, none we'll call the vote.

C

Mr. Kinzinger mr. Washington mr. Hess misspoke mr. Snape's all right, miss Peters mr. Zen's, miss Haas mr. carico mr. echo or mr. featherly. Mr. Smith motion carries thank.

H

You anything else, yeah.

D

This morning, I'd like to give a little presentation on motor fuel tax I did pass out a couple of pages. Did everyone get those pages? The front looks like this.

D

Everybody else have theirs: the county highway department receives motor fuel tax for maintenance and construction and I wanted to have this little presentation because, with the new administration coming in at the state level, we believe there could be a capital program or a transportation program and I just want to inform the board here and this committee, especially of how this motor fuel tax is distributed and what the needs are of the townships and the county.

D

So the motor fuel taxes is collected at the pump. Basically, it's it's been 19 cents, a gallon for since 1992 I. Believe it's not a percentage of the cost. It is a per gallon tax, that's collected and then on diesel fuel. There is a there's, an additional two and a half cents. That's collected at the pump for diesel, and if you go down that chart the cat, the local agencies do not get any part of that diesel differential.

D

All that goes to the state and it goes down into the state construction account, so that is taken off for before it gets down to the local agencies. And if you move down that chart in the center there there's all these things that are taken off the top there's administrative costs, supervision costs, refunds, vehicle inspection fund quarter claims. If the payments state boating act fund great crossing protection fund, all these things get their cut before it finally comes down to be distributed by formula okay.

D

So if you go you're about halfway down the page- and you can see on the right side that says local abortion, fifty four point, four percent of whatever is left over and forty five point. Six percent of whatever is left over goes to the state, so our portion comes out of the local portion.

D

So if you go down, the municipalities get forty nine point, one zero percent of that fifty four point: four percent: now the municipalities is distributed by population, so the in that formula of that forty nine percent, they take the population of all municipalities and they divided up by population.

D

So the county is over a million population, get sixteen point. Seven four percent, so Cook County gets sixteen point. Seven. Four percent of the motor fuel tax of the local portion counties under a million we get eighteen point, two: seven percent and the county's formula is based on the number of registered motor vehicles in the county, so they take all the registered motor vehicles of the county and they divide it by county and that's how we get our distribution and, lastly, is that the road districts and the road districts get fifteen point.

D

Eight nine percent and theirs is based on their miles of roadway in their Township. So that's that's! A basic, very quick explanation of how motor fuel tax is distributed. Are there any questions.

I

A

I

Thank You, mr. chairman, okay, so we get a portion of the 18.2% that split between all the counties under correct.

B

Correct and that's correct: okay, okay,.

D

I

Out of curiosity, do you have a number on that.

D

In 2017 we got one point: four or five million in million dollars and in calendar year 2017 thank.

I

You that's helpful. Okay,.

D

A

The account okay, one question: do you have any idea how much of this is administrate, but we start out with a certain amount of money collected and then goes down to the balance. After all, the things, the only idea, what that percentage is no.

D

I, don't because it changes month-to-month I, don't I've, never really done an analysis on that. Only because yeah I can do that because those administrator cost of supervision costs at one time I got half of what I normally got in a month and we started calling well somebody got a new computer system and had to pay for a new computer system, so that gets taken right off the top before it gets down to us.

A

J

Washington is there any indication that there's going to be an increase in motor fuel tax because of the declining amount of fuel that's being used.

D

That is what we are anticipating being discussed with this new administration. So that's. Why I'm, giving this presentation this morning to inform you and just in case you're, talking to legislature of what the needs are for counties and townships yeah with.

J

The declaration that all roads are eighty thousand pound roads that makes it even more important to get more motor fuel tax because the roads are deteriorating faster, with more heavy loads going over. That's correct, yes,.

A

F

A

F

I'm sorry I have another question: I want to know in a stupid stuff, but if the, if county highway nine the trucks are going down there to get on to state highway, we got to maintain all that with two and a half less than two and a half cents per gallon in the car and the cars are paying for more and they're, not damaging the roads. We.

D

We do not get any of that two point: five cents per gallon for that road. We had kid. None of that so.

F

We maintain a road leading to their rose. Yes,.

D

That, strictly that two and a half cent diesel fuel differential, you can see, goes straight out of the top and down to the state construction account. Okay, Thank You.

A

Mr. Snipes, okay.

G

Just a few questions make sure I'm understanding this correctly. The model fuel tax that we have is the 19% 19 cents. The 19th cent store 19 percent by 19 cents. They aggregate, including the diesel, is 21.5 of which only 45%.

D

G

Don't get other diesel, yes,.

D

G

Anything that's green by the trucks that that's.

D

G

Even though we got trucks on our highway, okay, so, as that come all the way down, the motor fuel tax will not change. It only changes via the amount of people that comes in and get your gas, but the tax is always going to be at the 19 percent. In a.

B

D

G

At the 19 cents, okay, have anyone done a cost analysis as to because we've seen there's some great disrepair in the streets that needs to be serviced and the whole nine yards in these capital funds and I know that's probably trying to come up in this new situation, but if they did any type of analyses to determine what does it? What do we need in order to make our streets you're.

D

Stealing my thunder.

G

D

Just wanted to give I just wanted to give a basic rundown of how a motor fuel tax yeah. So if we go to the next page, okay, we all know that, as we've been discussing here, that the roads are in poor shape, I mean we're. We're behind. All we can do is maintain what we have. We have not done a major reconstruction project, probably since we did second Street to moments', because we just do not have the cash flow or the revenue to do it.

D

I can think back in probably 20 years ago, when it was still nineteen cents, a gallon that we were getting when a mile of oil and ship cost thirty five hundred dollars a mile. Today, it's 13,000 dollars, a mile I, can think back in the 90s when hot mix asphalt was thirty, six dollars a tonne. Today, it's 95 dollars a tonne, and these all the costs are in labor materials equipment.

D

Everything is escalating, but we've stayed at this nineteen cents. Now fuel consumption probably peaked, probably in 2000 yeah I was gonna, say five, seven eight in there, but consumptions been going down because people get better gas mileage. There's electric vehicles.

D

You know people are taking mass transit, which is fine, but that means that you know our nineteen cents or our revenue is also going down with consumption and it does when prices go up, people use less fuel, so our revenue goes down and there is some study that if the price does go way down, you know people tend to travel a little bit more, but we've never gone back up to that.

D

To that level that we were so our revenues have declined, but prices have gone up, so the Illinois Association accounting engineers has been doing studies for many years. We send in what we pay for major items like asphalt, stone, oil and chip, construction and they've been compiling all this data and they they've done the analysis and I have come up with. Basically what what we think that we need. So what we're saying is we need 650 million dollars in new annual revenue through through this existing formula.

D

Now, if you see on the next page there, that I think the page that says iace on the top, this would be in addition to what we're getting today. So that would be in our monthly allotments to maintain the system that we have so as you, you can see there from the dollars that they stuck it through the formula.

D

That's six hundred and fifty million dollars in new annual revenue, Cook County would get two hundred thirteen million seven hundred seventy thousand more Cook County the remaining hundred and one counties would get two hundred thirty three million three hundred ten thousand and the road to source will get two hundred two million nine hundred twenty thousand dollars on the third page. There we did the the calendar year, 2017 FFT distribution. You can see that in that one two, three, the fourth column there, that's what we're getting today.

D

If that's 650 million dollar, that's our need in order to maintain these roads. That is the that was, would be what we would get annually if we got that extra 650 million dollars in new revenue. Now, if you look on the second page there again that 650 million annual revenue is just for, though the counties and the townships, the county engineers, have no access and don't maintain in the municipal, mrs. pal East, we don't know their needs and we don't want to take a guess at what their needs are.

D

This is what we need for the counties and the townships, and by all means that you missed the municipalities, need to come to the table to and tell what their needs are. Now we're not saying how to do this. We're just saying this is what our need is. Okay,.

B

D

The other need is going to be 320 million dollars per year for system upgrades. That means like improving these are some of these roses. These trucks are taking and beating up to take them up to a standard for these large 80,000 pound trucks, because our roads are not doesn't. Many of our roads are not designed for 80,000 pound vehicles, so our intersections aren't big enough for them to make turns. The pavement is not structurally sufficient and and they're not wide enough. I mean these trucks are wider.

D

Now you can see, all of our edges are breaking off or losing shoulder stone all the time we just don't have the revenue to do these major construction projects to accommodate this additional heavy traffic.

D

So that's what I am trying to communicate and I'll be communicating I'm gonna try to get an appointment with representative Parkers to inform her and maybe with our new lobbyist, because tfic is also coming to the table with this, and the IC and tfic are working together to get that need out there, but I think we have to educate everybody, and just say this is our need, and this is what we need have to do in order to maintain what we have, and if this is our only opportunity in this new administration, we got to be at the table.

D

A

A question so, if we're 19 cents a gallon to do what we do now, what's the engineer or what are the engineers projecting would be the total tax increase per gallon. That.

D

I don't know and we're not saying it all has to be MFT. Okay,.

C

A

Go ahead, miss Dez.

B

H

Thank You chairman I, was wondering what the percent or the the number cent would be, or to pick up this extra money for.

D

H

Of what we're using right now that.

D

I do not know I and we're not saying it all has to be MFT, so whatever they can come up with to do the math to come to this, that's we're just telling them our need. Do.

A

Do we know the total motor fuel tax collected? Now we could do our own math.

D

The only you can't really do that only because we don't know what some of these costs are in the middle that come off the top. They very well.

A

We would know the total yes.

D

Yes and I can get that chart I think I have a chart that goes back in the history of how much is collected. I think.

A

Would be kind of interesting just oh.

D

I'll email that to everybody would.

A

Appreciate it yeah.

B

I'm not a mathematician mark. That logic tells me if I'm looking at 11.4 at 19 cents, a gallon and I want to increase it to three point one: three times: yeah, that's 59 cents, a gallon increase over the 19 cents, yeah.

F

D

Why I'm saying I don't know that all this has to be motor fuel tax.

B

Logic so zongzi.

D

B

Be yeah yeah I won't.

A

Miss Peters Thank.

I

You, mr. chairman, I, guess you're bringing this up because of the rumor that our new governor wants to raise the field text by 30 cents to cover pensions and what we want to kind of tell them is no. We need it for our roads correct. We.

D

Need transportation in the.

I

A

D

Do not get any of the money for when you go and you buy your license. Plates I mean none of that. Revenue comes to the locals that the state I. That does get a share of that, but we don't.

G

Mr. Snipes, okay, so I'm looking at the 19th cent, and so since that's stable, no matter whether we're in summer winter, because in winter, the fewer changes overs, that's what's causing the prices to drop, because there's not a lot of restrictions versus our summer field, where it goes up because of the restrictions or whatever. But the 19 cents remain. The song that's used on the roads or whether I think it is you kind of find like the safest combination, so that the rolls only rolled as quickly with all of this.

G

You know extra saw or no.

D

This all really doesn't affect that. The it's, the frost and the freeze cycle that.

J

G

D

Not the salt so.

G

In cake economy we're getting what about 25, 27 million or better, if you're, looking at the 3.2 bond billion dollar bond, that is that's what the state giving is giving out for under the motor fuel tax. We.

D

Currently get about one and a half million dollars a year; okay,.

G

What's all in the 15 million seven hundred forty one thousand three hundred seventeen? What is that? Referring to the.

D

Third, the last column. Yes,.

G

D

Looking at that would be the 3.2 million billion dollars in bonds going through this formula. In addition to the annual need, okay,.

G

D

Get anything in that last column today, oh okay,.

G

So we don't get anything, it's the.

D

Last two columns right well, the 1.4 is in included in that three point: one: nine, seven, okay, so we're so our one point. Four five nine will go to three point: one: nine, seven, the annual the the the annual revenue so.

G

We're only at one point: four million. Yes,.

D

Yearly, yes, that's.

G

What Kankakee.

D

County gets and.

G

We need six, six hundred, fifty million to actually do the job three.

D

Point three point: one 97: okay,.

G

D

The for this county.

G

Okay, so we do we there's a critical issue here that we need them to refocus on where they need to really look at placing that money right.

H

G

We want to make feel annoyed, look great again right.

E

Thank you, Miss cherry, a real, quick question. If, if this potential Prasad per cent is raised for gas and it's earmarked for pension funding, and it goes that route, what is the back-up plan.

D

We don't have one for it, we're stuck with whatever the legislature distributes to us.

E

D

Just solely on route, then, yes, everything! This is not.

E

An issue that we.

D

Keep silent on all the time I mean our the IC e contacts Springfield every year about the these are our needs. We we blast this with them every year. It's.

E

A tough balance between deciding you know do this versus three hundred and seven billion dollar pension right. Thank you.

G

Going into a dream center here, but when I don't say, could there be?

G

But is it possible that if individuals are using the roads, the county roads that some way they could be a a youth, see I want to subtract that that that dead, kids are gone because the city uses County uses people from Island, say everybody uses the county roads to get to certain places, points of interest or whatever, and it looks as if we're not where our ability to we we're not only recoupment to get any revenue to at least try to maintain them in a proper manner.

G

It's being jeopardized if we don't find any funding source. Even if there's an additional roll use, taxes or something that could be quick right on the rear end to help accommodate is and.

D

At this time were not we're not asking them to come up with a redistribution formula, we're we're just saying with the present distribution formula it's in place today. This is what we need now, if there's some other way that they're gonna redo that distribution formula to get that amount to us we're telling them this is. This is what we need to maintain, what we have and to make improvements to the system so that these roads don't fall apart. That's what we're telling them now, there's all kinds of ideas out there, a a mileage tax.

D

All those proposals are out there and I I. Don't know that any of those will ever come to fruition, but this is this is what this is. What we're using today, we I don't know what would change if they did redistribute come up with redistribution formula, I.

G

Think I think the disparity that exists because basically I know Chicago makes up about Oh close to about two point: nine three million dollars. I'd say three million people: let's go that route and the rest of the county because they don't know it's about 11 million or wherever it looks like they get a great proportion, even above that cuz I. Think at some point, if you use the equally distributed at least, two-thirds should be going to the remaining one County's versus the one County getting I mean from the numbers.

G

It looks kind of disproportionate, unfair or that a sailor in a euphemism way. That uh disparity exists because everyone else is in the 101 is getting so much less than Chicago. Nothing I'm mad at Chicago, forgetting what they get, but the pool for the one hundred in one County is so close to she got it. It just doesn't make sense. It doesn't.

A

See yeah, it doesn't see some Thrones, the schools there's a lot of issues there. That has everybody upset and that's part of what Mark.

E

A

Present Thank You Marc. Thank you presentation.

K

Good morning, everyone facility to report for the month of December we had a hundred and forty two work orders nothing out of the ordinary, or you know that I need to call out specifically on a financial aspect, because I get your financial report in front of you there at last month's meeting. You have to bear with me to I'm under the weather a little bit here. So hopefully the voice sticks around you'll, see the previous year's total. We spent sixteen thousand seven. Oh seven. Twelve. This year we spent twenty four thousand seven twelve, seventy one.

K

So obviously, with the increase I looked back to see, you know what the differences were. The differences were we had a Johnson Controls contract that was $5,900 that was put through the system in April of last year. I believe that was a contract that the previous director had signed in April. So therefore, it was paid in April, it's an annual agreement. So with me now getting invoiced at the start of the year, I put the invoice through prior to what it was put through last year, and that was five thousand nine hundred dollars.

K

The same thing goes for Delta Building Technologies. That was an invoice of three thousand six hundred eighty nine dollars, and that is for our HVAC control systems at the courthouse and the morgue that was just put through at a different time and obviously without the previous director being here, I, don't know why that was the case, so that was six. Seventy nine that was roughly ten thousand dollars of expenses right there that just hit at a different time. This year, as opposed to last year, some other expenses I'll call out. You know for discussion.

K

There was a large expense under the courthouse you'll see under miscellaneous there mm to 73-74. That was for courthouse air conditioning repair that this committee was aware of, and we discussed at a meeting a couple months ago. Oh that's about it. Are there any questions on the finance report? I.

E

Guess one quick question again, like last time: I'm still kind of learning this whole piece here. Is there any way to kind of restructure those Johnson Controls contracts or right you just kind of stuck in place. Yeah.

K

I mean there, there was an agreement that was signed by the previous director, so I mean I can see if we can be billed quarterly or is that what you're referring to is or.

E

Maybe just restructure it in a way. That's a little bit more, you know feasible, money-wise, there's.

A

A service contracts that are annualized and it usually costs more money if you split them into quarters or monthly. So as long as the budget can handle that contract, it really doesn't matter what time of the year that contract falls in.

B

Place, that's what I know my serves right.

K

Yeah I mean it's: it's all accounted for in my course of my annual budget in under service contracts. I think I've got about almost $100,000 in there for various service contracts, so yeah, and there is like mr. Kinzinger point. Obviously, if you pay it up front, it's obviously uh you know you see a savings.

G

Mr. Snipes, now, when I'm reading the current year totals of the previous year, totals that's just for the month of December, correct, okay, so this contract, as far as it looks like a year before, there was eight about eight thousand dollars a weber and that increases by yeah good. Fifty percent almost I mean.

H

G

The twenty four thousand tie so the that's, because that contract failed in January this year. It.

K

Was paid in April of last year, it.

G

Was paid in April of last year, yeah.

K

G

It's just now coming into your budget in the December month. It's.

K

For this next year, so this same contract we had last it's a prepayment, then right. Okay,.

G

Yes, now, what's have been said, I do know that from time to time, I know, is it just Johnston that can service this, or is there a way that we can look at other beers? Is this just your unique situation or their other individuals who can provide the same service that can compete in a service contract, beer, yeah.

K

I mean this Johnson Controls stuff is for and at the last meeting we talked about you know what preventative maintenance are we doing. You know this is a preventative maintenance type agreement that we have with Johnson Controls, where they come out periodically. They go through our fire control systems. They do tests, they make basic repairs, you know, so this is for that service. I believe the contract I, don't have it in front of me, but I believe it goes through 2020. So you know, I can certainly yeah. There's other vendors to your Pole.

K

You know, there's Effie, Moran, there's you know other vendors that do this specific type of work. I.

G

Was just looking at how we get the best bang for our buck when we do a cost-benefit analysis, I.

K

Believe we are yes, I mean I've. I've looked you know and again with our you know, aging systems that we've talked about. You know and you know I think we like I, say we specifically discussed you know what are we doing from a preventative maintenance measure at last meeting? You know this is money. In my estimation, that's well spent because we get our stuff it's inspected annually and at that time you know. If we're not keeping up with the maintenance throughout the year, it's all gonna get dumped on us.

K

You know on an annual basis anyway, for these types of repairs.

A

Let me add something to that: Johnson Controls handles all their control systems and that's priority stuff. So if you want to go to somebody else, you start over and you're, looking at hundreds of thousands of dollars just to convert. The purpose of this current year in previous year was a recommendation of myself. It's not to analyze it on a monthly basis and just like Wes did he picked out the differences. There were two items. They happen to be two contracts that fell at different times in the year.

A

The real purpose of that is to see how we're trending, we may see a trend and as long as he points out where the differences is you'll see that we're running right with we did last year. So it's just a help aid. It's not something to be concerned about yeah.

K

And and my expectation would be come April you're gonna see an $8,000 decrease in our expenses in the month of April.

G

I need to be recognized right.

G

I'm saved, but my purpose was: if we're looking at, maintaining and dealing with antiquated equipment versus if we would have gone and kind of updated the equipment and there will be a cost savings similar to what Casey school district did they found out that when they did this analysis that if they went on and bought the new equipment- and it has saved them countless of dollars, so I'm kind of look at that from the cost-benefit that way versus if we got something old and it's no longer almost you get parts where you got to get out there, search for it and the whole nine yards and we're putting bad days bad days bad days.

G

Is it costing us more to do this? Even though we you know we do? We have the service. Sometimes you can eliminate it because of the warranties and everything else, and so that's the kind of cost-benefit analysis. I was looking I'm.

K

Glad I've got your attention on that, because I've got a whole list here of old, antiquated stuff that I'm going to talk about coming up in my room.

K

Any other questions on the financial report then moving forward into our building report. We'll start here at 189.

K

If any of you have been down to the first floor in the assessor's area, you'll see that we completed the knee wall, that I call it just a small wall that we installed there. There was an issue with folks just walking into the assessor's office. You know, there's a public access area there, but you know I, believe and Anita believes that you know we don't want folks just walking into the assessor's office. I think that's just a courtesy that you know he should have some sort of privacy in his own office.

K

So we put up a just a small little wall there and a gate that swings it doesn't lock. The hope would be that you know the general public understands that they can't just go walking back in there. If they're there to see Eric, they can let some of the staff know have a seat and then Eric will come get them, which is again customary, I think in most any business environment. So so that was completed by our staff. We framed it. We drywall that we painted it.

K

We trimmed it out and I want to say, probably had a hundred bucks of expense and the whole thing. So if you rode the elevator coming up here today, you'll see that the paperwork in the elevator says that the inspection is expired. It the the paperwork, is expired, but it's been inspected. The paperwork was sent to the fire marshal I waited two weeks. I didn't hear any I called the fire marshal. They never got the paperwork, so I faxed it on Monday of this week. Hopefully they process it as soon as they do.

K

I'll pay the fee online they'll issue the certificate so I know sometimes when I get in elevators, there's nothing else to look at besides that inspection form. So if anybody has seen that I wanted to, let you know I had precision controls out last week. Precision controls is what I use for HR HVAC systems for this building, the basement of the courthouse, the annex and the old jail. That's all I'm precision controls, precision, control system that I'm using is probably eight to nine years old.

K

To your point, and in that eight to nine years time, we've done nothing, there's been no upgrades to the system. It is. It is an old software system that I'm using and if you're familiar with software systems, there's a whole myriad of issues when you're using software. That's that old, I'm not gonna, go into a whole lot of detail here right now, but it's something that we need to get on. Our radar, I'm gonna meet with the sales representatives with precision here in the next hopefully month.

K

They're gonna come out, but there will be an update at the next meeting as to you know, recommendations as to what we should do with that system so and that not a whole lot. I can go into right now, but I at least wanted to put that on your radar, that that's something that we're probably going to have to take a look at at the courthouse. The electronic door lock is finally installed. That's something that we talked about I, think three or four months ago.

K

So for the the new members officer Laird who took over the security at the courthouse had made a request. You know if there was an issue in the courthouse that had to be tended to and the deputies had to walk away from the security area. There was no way to quickly lock the front door, so he'd asked for, and we approved it a electronic door lock and it cost about seven hundred seventeen hundred bucks to have it installed.

K

Whereas now, if there an issue that requires attention in the courthouse, they can hit a button and it locks the front door and that way nobody's coming in until they can get back. You know to the front door cuz. Theoretically, if they had something that they had to run and go, do they either left the front door unattended or they had to stop go over there, get the key, lock the front door and then go deal with whatever the problem you know may have been so that's done.

K

I took us way too long to get it completed, but I'm happy to report. That's done on an ad a front. We had a conference call I think we touched on it a little bit at the last meeting. I'm still waiting for our architect to make some changes to the drawing the AG's office had a lot of questions with regards to the ramp in the court room 206.

K

You know there was questions as to you know its slope and cross slope and a whole bunch of other different things, and our County architect is still working on that as of right now, so I don't have any more update on that at the annex. We're ready to go. We've talked about the security station, that's being going to be put in at the annex at some point, we're ready for it. The vending machines have been moved. We moved the desk out there, there's hookups for computer and phone.

K

So all we need to do at this point is figure out how we're gonna staff it and that's not up to me so we'll figure, the powers that be able get that figured out, but from a maintenance and facility standpoint that is that's all completed at the old jail we've talked about it. Previous meetings, there's an issue with the compressor, it's more of an issue in the springtime in the summertime, there's a compressor that serves master control and the nurse's station. It gets hot in there in the summertime.

K

The compressor didn't work for about half the year last year. I got various estimates. They ranged from 30 $4,000 to $5,000, you know, and basically, when I said that the 34,000 wasn't gonna fly, we started looking at some different alternatives and I think we're close to a solution. There I think it's gonna cost about four or five thousand bucks to get the compressor. We're just gonna switch out the compressor. We were looking at doing a complete overhaul of the air handling system for that area through some discussions.

K

I think you know much like we've had to do here for different units. Look at just switching out the compressor, so that'll be something I think over the next couple months, I'd like to get that done because again, the master control area and the nurse's station do not cool off in the summertime, not well anyway.

K

This is a request that I wanted to get. The committee's thoughts on you've heard me talk about the old plumbing systems at that jail and we have gate valves, I'm, assuming everybody understands the difference between a gate valve and a ball valve nowadays, everybody's. You know you have ball valves. If you want to shut the water off, you shut it off with a ball valve at this jail there gate valves and what happens when we have to switch out any type of plumbing fixture you go and you shut the water off with the gate valve.

K

Well, half the time. I would say the gate valve doesn't open back up, it's rusted corroded, it's old, they break they. Don't open so I've spent and I've got the claims here. I went through to see what I spent in replacement of the gate valves the ball valves. It's about five hundred bucks, a pop to have a plumber, come out cut the pipe out. Put the ball valve in cost about five hundred bucks.

K

Is everybody familiar with I? Don't know if you're familiar with this or not, but a lot of the plumbers now are using, what's called pro press and basically what that is? It's a it's an alternative to soldering, okay, so the you have there's pro press valves or pro press fittings that you use and they have a piece of equipment that they use to press the valves together and or the fittings. So you don't have any soldering. You don't have to heat the pipe. It's very efficient. It's very quick!

K

My staff could make these repairs if we had the right equipment. The equipment costs 3,200 bucks to make the to make these repairs. Now, that's just for the equipment. That's the pro press.

K

See I've got I had it here in front of me somewhere, that's the the pro press and then the pro press fittings. So we would need from a half inch all the way up to two inch to to make these repairs. So we can continue to spend and there's about 50 gate valves remaining in that facility. So we can continue to spend five hundred bucks or four hundred bucks to call out a company to make these repairs or we can spend the thirty two hundred bucks buy the piece of equipment.

K

We'll still have some cost in fittings, but I wanted to see what the committee's thoughts were on that.

A

Did you do a price analysis on the fittings the fittings.

K

And I'm just looking here, you know we got two one and a half inch press couplings for 21 bucks. Two one and a half inch press valves were 67 dollars, so the the the pro pressed fittings are a little more expensive than your standard copper. But from speaking to my staff, you don't have to drain the entire system. So when you have you just shut the water off. If you're gonna heat the pipe inside of the pipe, you can't have any water in that line whatsoever.

K

So that's again why the pro press stuff has really taken off and that's what really that's what everybody uses? No I won't say everybody, but you know: there's a lot of plumbers out there using that type of product now do.

A

You have that kind of money in your budget right now. You.

K

Know, there's there's a little bit in there right now. You know, but you know to be honest with you know: I didn't budget for that type of equipment purchasing this year. No.

H

Mr. s, thank you chairman. It's not on the agenda, so I would like to make a motion that we move this to finance, put this presentation to finance okay and then bring it back to this committee next month. Okay and.

K

Just for my benefit is there again I'm I'm. Still you know six or eight months in here. Is there a specific dollar threshold that you know that needs to go to finance? Just for my you know, information, no there's.

A

A

L

A

Was a presentation made by Wes Andrews, which appears to be very reasonable, very something we should consider round numbers $3,500 to buy equipment and maybe 20 to 70 dollars for the actual plumbing piece and we're getting charged $500 a piece to have somebody install them and there's 50 more to go, and so he's looking for about $3,500 mr. has made a motion that we consider sending it to finance somebody asked: does it have to go to finance I asked me was in the budget take over.

L

That's kind of where I in the budget. That's fine! If it's something that's outside of it requires a budgetary amendment to cover I. Think! That's we're fine!.

K

Yeah I, don't have a lot, I mean you know: I, don't have a whole lot of money in my budget for equipment type expenditures right. You know this is for you. You know the gate valves at the old jail that we've talked about a million times every time. One of those breaks it costs 500 bucks to fix it. So what I'm saying is we can make the repairs ourselves? It's gonna cost thirty, two hundred dollars to buy the equipment to do that right.

K

So we keep spending five hundred dollars to do this or we just spend thirty. Two hundred in our staff can make the repairs I spent fifteen hundred dollars this last year. Making these repairs we're halfway to one of this, this piece of equipment, yeah.

L

K

So it's a three year payback or less.

L

K

My business I buy the piece of equipment, you know, but again it's not in my budget. So you know you guys don't used elsewhere, ya.

L

Can use everywhere, that's yeah, I, don't if the committee agrees I would say yeah, that's within reason. It's.

A

Not on the nothing's on the budget, I mean on the agenda, or what can we do? He.

L

Should be able to buy it yeah and it's I think it's more of a head nod for us to say yeah. We agree. It's a good plan. You know it doesn't.

A

K

I, don't have a whole lot of money, so at the end of the year, if I'm over in my budget, you know it's you folks that I'm gonna be looking at so.

L

No, it's good, though you talk about at least we know we got to do a budget amendment. We knew that. Well, we talked. Could we predict an elevator going down or lightning hitting the courthouse twice you know last year, yeah I mean that those kind of things just happen. We have to make adjustments, but.

A

This is a discretionary expense. Does he have the authorization to go ahead and use that money as long as you tell this,.

A

H

What you're, gonna save basically I mean you're still gonna have to buy your ball valve. You're gonna have to buy your fittings and everything. You're gonna save the labor, which.

K

Is significant yeah.

H

Because we pay the prevailing wage for a plumber compared to the price of one of your employees, it should be you need more, but on.

K

This one is 400 775, yeah.

H

Alright I think it's a no-brainer myself.

A

Mister, alright.

F

Question for Wes, if that's not in your budget, when are you gonna, save all that anyway, between now and year and year, fiscal year? Well,.

K

I would save it in my line item for miscellaneous repairs, which is my repairs money by outside contractors. Yes, so.

F

Really would you really would, but he wouldn't get the whole thing back? He may not get the whole thing.

F

K

And that line item in my budget I mean again to Andy's point when stuff's fixed I have to break or when stuff is broken, I have to fix it, so I mean last year we had to do a budget amendment to cover. You know that specific line item anyway, so you know yeah I need some savings in that. In that line, item.

F

Quickly, you don't have to wait for a plumber to show up if you have your own manpower either well,.

K

That's the ability to not do bathrooms aren't so if the cells down you got to move, the inmate inmates got to go somewhere else and yeah. Okay,.

A

G

Snipes a couple things I know he had a motion, but there was no sex and so who did not make.

A

G

We're not like you want to let the most the mood no I'm. Just it's always we're going back to discussing here now the reason that I think that it's innate this isn't a cuz I mean an emotion, I'm, saying: okay, we're the second, but the reason that I'm that I had some I have many reservations as to what you are suggesting. As far as the 3,200 after I look at the math, you said that we have 200 gate vowels, we have 50, we have 58 vowels.

G

So if we had 50 gate valves times, 500 that's $25,000. If we had to repair them all so you're proposing that gets to get this machine at 3,200 dollars versus you all have to spend $25,000. If these things go bad and they are, they.

K

Will and they don't go bad, they.

G

Will go bad so, as a result, 3200 versus 25000 sounds like an intelligent exchange for me. So that's why I say: I was four and I, probably probably white Handy's forward and the whole nine yards it is. They call saving so I. Don't think anybody is going to look at you at the end of the year if there is a little bit overage or whatever, and if they do just talk to me.

G

A

K

Yeah, we'll just move out to jerome combs. We actually got quite a bit going on out there right now and I'll. Just you know, go over a few things here. There's been a lot of discussion over the last. You know several months about showers out of Jerome combs right now we use shower curtains, okay, shower curtains; they get pulled off they last about a month. The shower curtains hang up with velcro tabs. So between shower curtains and tabs.

K

If you figure your spend, you do a shower curtain change once a month, you're spending, you know, where's my notes here: you're spending, once a month, it's $240 a year, you're spending in shower curtains for one stall; okay, so Chad Calot when Zhu and I have been looking for alternatives to this. It's been a major issue and I found a vendor that manufactures doors shower doors for correctional facilities, that's an actual correctional facility door.

K

So it's about that high they're, 500 bucks, a piece I, don't know where this is gonna go, there's a lot of discussion that needs to happen, I'm sure between maybe sheriff Downey and chairman wheeler. As to what we're gonna do with this, but I at least wanted to, let the committee know that this is something that I've been working on is again a cost effective solution to the monies that were spending on shower curtains in all the in all the showers out there are there any questions on that.

K

There's we're gonna. The proposal was that we start with the eight stalls in I believe it was C, dorm and I. Don't have the number off to my head as to how many there are in the whole place. I'd have to I to get that, but we were gonna start initially with just 8 to see it. We know what the product is. If we like the product, how well it worked so 8 to start.

A

G

Snipes, so when you put up these particular styles, their right to privacy, it's still secured as far as that's concerned, yeah.

K

That's something that I would leave up to the correction staff to determine. You know then.

G

Also, if I'm hearing you right, you say is about two hundred and forty dollars a year that we spend per stall correct correct. So if we put this in a little bit over two years has paid for itself and.

H

G

It's a savings for the county. Yes sounds like a good idea to me. If.

A

It works if it works. I, try a couple of them and see how well works before you go gun ho right.

G

That's what I say these things, don't ask for eight I believe eight.

A

Mr. Washington, what number eight mr. Washington you have the floor.

J

The one thing that I want, especially the typically address, is the kind of screws and hinges and things that are going to be used to mount the door because of the continuous ongoing use of those doors that those those screws and hinges, and things have to be made impervious it's possible to order to the use of the water a lot of times they'll.

J

They can give you a bid but they're not giving you a bid on on the proper equipment they giving you a bid with lower quality equipment to be used to install those doors and without that try. You've got nothing.

K

And in what I've done, you know to your point is again: this is not a kitchen type door. This is in a residential door. I mean this is a door hardware fittings that have been manufactured to the specifications for correctional use.

A

His Peters, you.

I

Should ask them for references find out who's been using it? How long they've been using it? How long the doors, S I think it's more checking into their references and in how the products working somewhere.

K

Else I've got testimonials that I've read: I haven't gone so far as to actually contact those facilities, but you know I have done some extensive reading on. You know the other facilities that have used them. So, yes,.

A

I might make a recommendation when you're talking about this smaller money to just if it's in your budget buy a couple of them and put them in the worst location and then come back and make a recommendation. Okay, yeah.

K

I just wanted to let everybody know, you know what I do up in the office.

K

A couple other things that we can talk about, I've got a meeting coming up next week with a company that manufactures shower controllers, their electronic shower controllers, we've got them, we have shower controllers out there right now and basically, what they are. You push a button. The shower comes on and you can just keep pushing and pushing and pushing pushing as much as you want. Our water usage is way up where we use a lot of water out there.

K

So this is something that I'm gonna meet with this particular company next week, together with Chad and I'll, have more information on that at the next meeting. So that's it. Thank.

A

You appreciate it check that one out that makes sense to think a by having other comments for mr. Andrews.

G

In your quest with that shower, here's I know, there's things that you can put in your house there's that's like water saver, showerheads or whatever, but we also have to make sure that they're designed for construction and the eco-friendly is there any eco-friendly type of things that we can use that we can probably get the federal governor of some other state because of this eco-friendly money that they get out there, that we can tap into I'm.

K

Not gonna look into that I'm, not sure, but to your point. As far as eco-friendly goes, I got a comment coming out: January 24th and we're gonna do a facility assessment of every building that we have so we're gonna go through every building and they're gonna tell us what we need to do and then I'm gonna ask them. You know.

E

Help help help.

L

Thank You DeYoung yesterday the sheriff had some glowing and flattering words for us and I. Would I'd like to say to tell this committee that you know we talk on a daily basis. It's it's! It's absolutely wonderful to have him right next door when he needs to talk to me. He comes over vice versa and and he's cutting through all day.

L

We communicate on a lot of different issues and there's a kids say: you're killing it and I appreciate the work that you're doing, because we had a good maintenance director before and we haven't seen the drop-off in competency at all, and things are I think, are working pretty well yeah.

K

I had big shoes to fill, he did a nice job. So thank you. Thank.

A

A

That completes the buildings were now looking for old business, any old business, any new business.

L

It's more of a question: does the committee want to hear about any? How was it a meeting just why I was late with a few, the mayor's administrators about the CSL corridor on the roads? Does anybody want to hear anything about that er? Do you want to wait till another meeting yeah you had that lawyer they're expanding we're fixing the roads, that's it!

L

Thank you, the yeah! It was that for the interest of time, but I will say that what we're looking at on the first phase is the the enterprise don't get $25,000. We hold the money for the Enterprise Zone in one of our online accounts.

L

We approve that obviously expenditure, even though it's a pass-through, that's going towards the planning of that quarter or armored Road, basically for mutti mutti drive over to the I-57 overpass made even further, because that's a growth area for residential for Bradley and then from to start with the north interchange, for you know in on Route 50 all the way down to North Street, because that's the quarter that needs to be redeveloped to handle the traffic for CSL, both current and future.

L

So Hitchcock Design Group is doing that and the first step is: they are building their parking lots, their new parking lots and new entrance to be completed in nineteen.

L

This is fast tracking for CSL, so we have to be able to handle they're, also building a multi-use path for their along route. 50 walking trails bikes all that kind of stuff, so the beautification of that corridor is in our hands. So what what are the types of you know? The look in the feel of that quarter from now to attract the types of people, the chemists and the the really good jobs that are existing in that facility. They've got to recruit those people to the area and obviously utilize the people here. Who will be?

L

You know wanting to work there. So that's really ramped up in high level right now is where we're figuring out how to landscape that whole area in 2019 also to fix the interchange at route 50, and what I've talked about that? That's one of the reasons we want the capital bill is to fix that interchange around 50 and armored Road.

L

So to let you know that that you know I have other meetings today on this subject, everybody seems aligned, that's in the development community and the mayors and everything that that's our first priority is to make sure that we can get workers in and out of that facility and that, as they get done with this parking lot and all of their their their upgrades to their facility before they start building all the new massive buildings that we can get people in and out of there, and it looks like the type of place that people want to go work, and that includes the interchange people coming off of the inter chain.

L

You know whether there's gonna be you know. Do we want a big granite, Kankakee County, welcome to Kankakee. County is the entrance at that point. We've all talked about beautification of all of our exits. This may be one to start at so just to give you an update, and it's not like we're sitting on anything. We can because we're still two steps behind CSL, because they're running because they're doing this. So if you have a question.

E

Have you tried, that's been going down, 50, obviously going to be tiered deteriorating Route 50 a lot quicker touch with those heavy loads. Is there any plan going forward with maintaining that road as far as integrity through the construction planning.

L

Process is things like widening route 50 with turn lanes yeah and putting islands in the middle, so people don't have to run across the road to go from CSL to lunch that where they may eat across the street, if they're putting in these these walking and multi-use paths for people to do the same, so it encompasses just what you're saying that is a state route, so that would be state money. So that's what a capital bill is for right.

L

That's so you know this, but you can't we're in that phase of just putting the engineering on the the you know the corner by Denny's. There is already done. You know, that's already in drawings and they're, updating, transportation numbers and things like that to submit we kind of got a number on what that is. We don't have a number of what the ride widening of route 50 would be, but that house we're gonna, ask to be put in the capital bill as well. Okay, so awesome. Thank you. Yep.

A

Mr. snakes and.

G

Just an addition to the CSL, you know we think from new course I'm the others, but I'm I'm not gonna, be prosthetic, but I'm going to step out and say this, because the Bears have won the NFC your summer traffic, when that happens is going to be escalated because you wanted because they went as far as they did and no one expected them to do what they had done and then the team kind of looks good for next year.

G

You can almost bet your bottom dollar Cape York is going to have a lot of traffic even in the summertime, in addition to all the other stuff that we got. So it's looking good for keiki side and closing I would welcome. Welcome, take a new look at keiki I mean welcome to Kankakee County.

A

Are there any other ideas or thoughts you want to bring up.

H

A

H

A