Kankakee County Board, IL Highways & Buildings Committee Meetings, 14 Nov 2019

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From YouTube: Highways & Buildings Committee Meeting 11/14/2019

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Highways & Buildings Committee Meeting 11/14/2019 9:00 AM

A

Highway and bridge by Wayne bridge how ambulance committee come to will come to order on this Thursday November 14 2019 call the Roco mr.

B

Washington mr. Kinzinger mr. Hess resident mr. Tolin misspoke mr. slave's, miss Peters present mr. Zen's, miss Hoffs mr. Carrick Oh, mr. a cough mr. feather Ling mr. Smith mr. dennell mr. Leung mr. wheeler mr. C Roy Rose. We have a quorum.

A

See, there's no public comment during any public comment will call for the approval of the minutes of October 10th 2019.

A

Motion seconded all in favor, say: aye, nay, it same time. Okay, mark good.

C

Morning there are no buildings or are lettings this morning, but I do have a list of payments here.

C

First, one is for our county general maintenance supplement to this is a final payment to grasso construction for oil and ship work that was done in the county, and that amount is twenty. Eight thousand nine hundred $21.98 next is for our County general maintenance supplement one for 2019 and that's payload, Osburn Associates. This is for traffic. Signs that were received at our shop in that amount is one thousand two hundred thirty-seven dollars and forty-five cents.

C

Next is for our 2019 County General maintenance. This is payable of Vulcan Materials. This is for road mix picked up at the quarry with our trucks, and that amount is four thousand seven hundred thirteen dollars. Twenty nine cents next is bourbon a road district for their 2019. General maintenance supplement one payable to grasso construction company. This is for oil and ship work done in the township, and that amount is fourteen thousand $71. Thirty-Five sense next is Essex Road district for their 2019 general maintenance.

C

This is a final payment to Grasso construction for oil and ship work that was done in the township in that amount is three thousand four hundred seventy one dollars and thirty cents. Next is limestone road district for their 2019 general maintenance supplement one. This is a final payment to grasso construction for oil and chip worked under the Township. That amount is five thousand three hundred seventy five dollars. Eleven cents next is manteno Road district for their 2019 general maintenance. This is a final payment to grass of construction for oil and ship worked under the Township.

C

That is six thousand one hundred eight dollars. Forty seven cents next is Momence Road district for their 2019 general maintenance. This is a final payment to grass of construction for oil and syrup work done in the township, and that amount is three thousand four hundred ninety four dollars: 71 cents next is Otto Township for their 2019 general maintenance.

C

This is a final payment to grass a construction for oil and ship work done in the township in that amount is nine thousand two hundred ninety one dollars: 71 cents next is Pilot Road district for their 2019 general maintenance. This is a final payment to grass of construction for oil and ship work done in the township, and that amount is eight thousand four hundred five dollars. Thirty-Five cents next is Salina. Road District heard there. Twenty nineteen general maintenance.

C

This is a final payment to grass of construction for oil and ship worked under the township in that amount is three thousand four hundred twenty seven dollars: fifty six cents next to Sumner Road district for their 2019 general maintenance. This is a final paid to grass, a construction company for oil and ship work done in the township, and that amount is four thousand six hundred twenty dollars. Twenty four cents next is Yellowhead Road district for their 2019 general maintenance.

C

This is a final payment to grass a construction company for oil and ship work done in the township, and that amount is four thousand I mean 5470 $1.10.

C

Next is Bourbon a road district for their 2019 general maintenance payable to grasso trucking. This is for crack sealing done in the township, and that amount is nineteen thousand nine hundred eighty one dollars and zero cents.

C

Next is also bourbon, a road Ezra for their 2019 general maintenance. This is also payable to grosso trucking. This is for spray patching that was done in the township and that amount is $19,900 and zero cents.

C

Next is can't get erode district section 1705 122 zero, zero SS. This is payload mg 2a. This is for engineering design, engineering for Ohio State's. That amount is 1,300 $50.00.

C

Next is Rockville Road district for their 2019 general maintenance. This is payable to prayer material sales for road mix picked up at the quarry with their trucks. That amount is five thousand three hundred ninety four dollars: forty three cents next is Norton Road district, section, 19-0, nine 137, 0 1 a s. This is a final payment to toby construction cartage for road work that was done in the township, and that amount is one hundred fifty four thousand four hundred seventy dollars.

C

Thirty cents next is Auto Road district for their section, 19 10, 173, zero, one, a s. This is a final payment, Toby's construction and cartage for road work that was done in the township and that amount of six thousand three hundred eight dollars. Forty seven cents next is our County section: 19: zero, zero, zero, zero, zero, two zero one des gm9 M of T. This is a final payment to Gallagher asphalt corporation. This is for the overlay work done on st.

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George Road from route 45 to Cardinal Drive, and that amount is three hundred thirty-seven dollars. Three hundred thirty seven thousand eight hundred fifty-seven dollars 32 cents next- is County and 2019 BR. This is to engineering resources so shi'ites. This is for bridge inspections that were due in this period and that amount is 1610 dollars. Next is section 18 0 0 305, loser BR 9mm of T. This is payable to engineering resources so sheís. This is for structure design for a bridge on county highway, 6 west of bond field.

C

Next is section 18, 0, 0, 305 desert, SP r, 9m ft payable to graft testing. This is for soil borings on that bridge, on county highway, 6 west of bond field.

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Next is bourbon a section 17 to 0 to 124 sir-sir BR. This is payable to growth testing for soil borings that were done on a bridge over Davis Creek on 3100 north and in the township, and that amount is $2,800.

C

Next is Janiero district for their section, 18 0 for 128 desert as BR payable to graph testing for soil borings on a bridge.

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West east of X line on North Street and that amount is $2,800.

C

Next is section 17 0 0, 1, 1, 6, 0, 1 BR, 9 MFT. This is a final pass, went to Toby's, construction and Carter's. This is for the bridge on van de Carr Road, and that amount is four thousand seventy five dollars and 35 cents and last is bourbon any section. Zero, 6-0 105 here 1 be our final pay, Toby's construction for their bridge on Larry, Carr Road, and that amount is 30 thousand six hundred fifty one dollars 83 cents.

C

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Looking to approve.

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Peter's bones.

D

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Just emotion, just ready, berroco.

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Washington mr. Kinzinger mr. Hess.

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Misspoke miss Peters, miss Haas mr. eka mr. feather Lang mr. Lang.

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Wheeler mushroom carries here. He wasn't here to hear.

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C

All right next I have one resolution this morning. The second one, the resolution of program funds for the Pima County teacher salary I- did not receive the letter yet for my dad. So I'll have to bring that to another meeting, but I do have the resolution an ordinance for the establishment of an altered, speed zone on 6000, north traveling west, from 2000 es to the manteno town in the manteno township road district.

C

When the state rebuilt berm a Parkway, they rebuilt about a half a mile on east of Route 50, and the speed limit in that area was 45 miles an hour. It was unposted after that in the last I think it was 1500 feet, 15 or 56 feet was unposted or not posted, and so it was 55. The township contacted us about doing a study to see if we could get a speed limit down to 45 in that area.

C

It didn't meet the conditions for 45, so this resolution is to establish the that area to be 45 miles per hour. Speed also.

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Any questions motion to approve second.

A

All in favor say aye, nay. At the same time, next.

C

The only other thing I have is under number eight under it other business. If we can modify the agenda to do that, motion.

A

Motion to modify the agenda. Second, all in favor, say I made the same time. Thank.

C

You we are looking to buy a a tandem dump truck off a state bid or source. Well, the we have a single axle coming in probably sometime in January February. This is a tandem that these things take about a year, lead time to get so I'm asking for permission to order a tandem that will probably come in there late in 2020 or early 2021. The amount is about two hundred. Twenty-One thousand dollars to get everything here so I'm just getting a nod to get permission to order that truck.

A

Motion to approve mr. Snipes second, mrs. Pope.

A

Go ahead in your budget or is there something yes.

C

This this come from my county highway budget. Yes, that.

A

Sounds like a very expensive truck. What's on it, it's.

C

It's the cost of trucks these days to buy them new. This is off of the state bid, so we don't go off of a go out to bid. We just buy it off the state big, because they've done the lighting already.

A

D

Saying the reason it was in this particular budget and also was it off the state b and c it both from in the affirmative, so yeah.

E

You can't adopt is that what's the tonnage on it, can you put six yards in that or how is.

C

It holds about between ten and twelve times.

D

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F

Well, thank you mr. Washington mark how many tandems would that leave in your fleet. I know I'm putting you on the spot, but those are better to plow with if I'm they're.

C

Better for us in the outreach areas, because they hold more salt, of course, and more stone and stuff. But we we use single axles kind of in the center of the county right. But yes,.

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Mr. Washington mr. Kinzinger mister has misspoke mr. Snipes. Miss Peters misses pass mr. cough mr. Feder Ling mr. Liang. Mr. wheeler motion carries.

C

I, don't have anything else.

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D

What's the what's this timeline on Baker Creek in 17 on that bridge out there you know, when they're planning on having that.

C

Done I have not heard an update on that one recently, oh good I can I can make a call and an email, yeah I'll give a call I just didn't know. If you do.

D

Off the time, okay, thank you.

F

E

Thank You chairman mark I, have two one was gonna, be that one, but the resolution for appropriating funds. If you have that, could we bring that directly to the finance meeting at the end of the month? That way, that's.

C

What I'm hoping I mean? We normally have this letter in October and it's being held up in Springfield some somewhere on someone's desk, but yeah.

E

C

To get the letter because I we have to authorize the money before January 1st yeah. If.

E

That's available, then, for the finance I'd make a motion. We bring that directly to finance at the end of the month. Yeah big.

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Motion pending.

E

Receiver of the letter- yes.

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All in favor say aye I.

E

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The same sign my.

E

Second, is he asked about Baker Creek? What about five thousand over fifty seven are behind? Are they amend I'm.

C

Not sure we finished our paving and right after we finished ours, it looked like they had done some earth work and we're paving the last I heard was they're, not gonna put the surface on it until next year was what I heard, but with all this weather I, don't know how that's affected them, because I don't think they'll open it unless they have guard rail up and bridge rail on and those type of things, but I mean they'll, leave the the final earth work and and the final surface I'm sure they would open it if it was just that stuff left, but yeah I haven't gotten an update recently.

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A

Okay, that's all for now! Thank you.

A

G

G

All right, good morning, first item on the agenda is a facility report for the month of October Craig, since your new facility dude, is the program that we use for work orders in the system. So everybody not everybody, but whoever needs to have access, has access to it and something comes up at a particular building needs to be addressed. They put a work order in I, see it I assign it. So that's the facility dude report, so you'll see it on the agendas.

G

Now you know what it is so 192 work orders is it's a busy month. Moving on to our financial report. We spent some money this this month, as you can see. First off I. Guess we'll look at the the year-to-date figures, a couple things that jump out to me as I was looking at this under maintenance contracts. You'll see that we're significantly under budget or over budget.

G

However, you feel look at 18. We were under budget. So, if you, if you multiply the two years- that's 195 thousand seven hundred and we're currently at 189, seven 1785 and I believe that is from were I'm very confident. That is from just the timing and when I paid some of those items so miscellaneous services- item 56 400. Those are primarily service repairs by out cut outside contractors. We never budget enough. We didn't budget enough last year.

G

We you know and probably didn't, budget enough this year, but you can see we did spend a little bit less this years compared to last year. So that's good miscellaneous supplies were below budget significantly budget on that building improvements, items 87, 5 10 were over-budget there, but a significant amount of that was related to some signage out at the Public Safety Building. So any questions on the year-to-date numbers.

G

Okay, if not we'll move on to the monthly expenses which you can see, totaled 41, 609 16, the majority of that was from service contracts for whatever reason, I guess: I had an invoice slipped through the cracks from coney elevator we're on a quarterly maintenance agreement with them.

G

Next, that's about 5,700 per quarter and for whatever reason, I guess: I missed them in the third quarter, so we had to double up and pay the third quarter and the fourth quarter in in this month, so that was about 11, just over $11,000 there and just the getting caught up on the cone, a service agreement, then the other service agreements we had come due were for our generators.

G

That was fifty to ninety four and then Jerome combs sprinkler inspection out there, which was 14 20 so of the 24 572 24 that was spent I, just detailed eighteen thousand two hundred eighty three dollars under the service agreements in building equipment. We spent nine thousand 180 397 4,500, that was for specialty glass out at Jerome combs. We talked about that I, believe it last month's meeting or might have been two months ago.

G

That's for the isolation cell glass when that breaks it's very expensive, so that was to replace that under lawn and auto we did. We talked about the quickhitch rotary broom that we had to purchase to replace an old one for one of our snow sweepers that was 2345. We discussed that at last month's meeting as well. So there's any questions about the monthly expenses I'm happy to take him.

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kids, Ziggler and Miss Peters, all in favor, say aye, nay, the same time. No. Alright.

G

We'll move into a building report here at 189 troubleshooting minor heating issues. Obviously with you know this cold weather that set in much sooner than what we anticipated I mean we're ready for it, but I guess we're never really ready for it. You know some minor heating issues, bleeding radiators, making sure all the boiler systems that each of the air handlers are working correctly. So we had some minor issues. There they've all been tended to finalizing some winter work on the equipment. You know you fire it up. You think it all works.

G

It worked when you stopped using it last year. It works for about five minutes this year and then we've had a few issues. Our salt spreader on the John Deere tractor went down at the courthouse, so they were trying to spread it best. They could by hand and there's a lot of sidewalk there, so they took care of that. This week we had couple minor leaks on, like I, said the boiler system, those have all been tended to. We came across a minor leak on the roof.

G

That's still under warranty, so I reached out to the roofing contractor and the manufacturer of the roof. They're gonna send them back out to get that addressed.

G

We also have a roof leak over the maintenance garage. If you ever been in the maintenance garage there's an office in the back of it, it's a very, very small roof, but we have a leak there as well. So I've got a contractor. Looking at that, so that's about hid here for 189 courthouse, we've had them. We had many elevator issues. Last month the elevator go down needs to be reset.

G

We had our under maintenance agreement, so we had our vendor come out. They came out a few times, but we've got it fixed, so fingers crossed that we won't have any more issues. There. You've heard me talk time and again about issues in jury assembly with heating, cooling, primarily cooling had a contractor out. They made some tweaks to the system and as of right now we're staying relatively cool there. You think that's. We should because it's cold, but that's not the case when we pack 100 and some people in there.

G

You know it does heat up regardless of the temperature outside, so I continue to get more requests for chairs. Our chairs are beat up there so by the next meeting. I'm gonna get some numbers together. If you recall, we approved some chairs for one of the jury assembly areas. We need more they're in bad shape.

G

You know we had one break the other day. Haven't forbid the gentleman had not sat in it yet so that's something we need to take care of so I'm gonna start to get some numbers together for that, if you've been by the courthouse at night, we got some lights out.

G

It's not because we don't have bulbs, it's because we have some wiring issues there that we need to get tended to it's about three of them, one on the south east side of the courthouse and then two single lights on the east side and an air compressor go down over there. The air compressor handles all of our thermostats. In the building that went down. We had a backup the backup ran as it should. We had somebody out they repaired it and we're back up and running the we had an insurance claim.

G

Many recall in September we had a lightning storm that came through late September. He had the compressor on the east roof over there. On the second floor went out. We had a contract to come out, looked at it, their recommendation was it was due to lightning it wasn't due to just mechanical failure, we're working through the end with the insurance company.

G

Right now on their estimate estimate came to eighteen thousand to replace that compressor to date, they've approved ten of it, so they're haggling over the final, eight, so I'm kind of playing the the mediary they're trying to get that taken care of annex not much to report. There. We've got a second floor drain. That's leaking I got a contractor coming out to address that old. Jail same thing: heating system, startup working through bleeding the radiators sewer backups.

G

uh We had some leaks that I had to have a contract to come out and address affecting the first-floor office area there, where Jasper, where Jasper is located their shower units above there, their sinks.

G

Above him- and there were several pipes that were leaking and that's not all that normal out of the ordinary for that building, Jerome combs working with that same lightning strike I'm working with the insurance company on the replacement of cam, our camera system at Jerome combs and our swipe access system at Jerome combs we've got all the estimates submitted they've gone to the adjuster, the insurance company hired a consultant. I've worked with the consultant. The consultant sent their recommendation back to the insurance company and now I'm waiting on final approval of upper-level management.

G

On the claim the adjuster said, he's approved it and sent it on. I was supposed to have an answer on Monday I, still, don't so I called yesterday. They're still waiting, I'll bug them again today, but that's a rather significant expense. Our camera system at the jail is quite large. It was dated it's not able to be replaced with light kind, so that's pretty pretty sizeable expense. So we'll see what happens with that second interview today with the potential candidate.

G

As many recall at last month's meeting, you told me to go ahead and do some head hunting and do start doing some interviews. I had about 15 applicants, I've interviewed five candidates, I've invited two back for second interviews, one of which just happens to be today. So hopefully that goes well.

G

Led lights! You recall, I've talked about that. That's still ongoing we're working with a vendor on that they're working with an energy company to get a funding proposal together for us to find out exactly what this is going to cost us and I'm still waiting on that. So that that concludes my building report.

A

A

Did you cover the agreement on the contract.

G

For our ad a improvements at the courthouse, this is something that's been going on for some time: the Attorney General's Office inspected the building in our proposed modifications, I believe in June or July, and to date we have not heard anything from them. So we reached out again two weeks ago because our grant was approved. As many of you know, what I didn't know is: we've got to be done, June for the end of June, with everything for that grant. So this needs to get moving quickly, so I reached out again to the AG's office.

G

They promised they would have an answer to us in the short term, but in the meantime, given the grant and the deadline, I would like to engage an architect to start the drawings and start the scope of work, and you know start moving things forward so with that here, I have a proposal from bright architecture in the amount of ten thousand five hundred. That I would like the Chairman to sign. So we get approval on that. There's any discussion motion.

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A

This roll call vote, I mean they go. Okay,.

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B

Mr. Washington mr. Kinzinger mr. Hess I misspoke mr. Snipes, miss Peters, miss Hoffs mr. Acuff mr. feather Ling. Mr. Leung, I motion carries.

A

All right there, any old business.

A

Any new business.

A

Motion to adjourn bones.