Kankakee County Board, IL Highways & Buildings Committee Meetings, 12 Oct 2017

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From YouTube: Highways & Buildings Committee Meeting 10/12/2017

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Highways & Buildings Committee Meeting 10/12/2017 9:00 AM

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Call they Thursday October 12 2017 highway building committee meeting to order have a roll call. Please.

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Tripp mr. Burgess mr. Vickery mr. Holt ah misspoke mr. Mulcahy mr. Hildebrand mr. iron fell, miss Weber, miss Evans, miss Peters, Miss Parker mr. Ritter mr. Kinzinger mr. wheeler. Mr. leer. We have a quorum.

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Any public comments I did not receive any, did not have any you've been distributed. The minutes of the 2000 or September 14, 2017 minutes probably by email, need a motion to approve mr. Holt off Miss Parker. Any comments. Correction deletions additions, subtractions, nothing huh all in favor, say aye opposed motion carried mr. Rogers.

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All right, I, don't have any bids this morning, but I do have payments first, one I have this morning. As for our 2017 general maintenance supplement for be able to grass our construction company. This is for oil and chip. Work done on the county. Highways of that amount is fifty six thousand three hundred ninety six dollars and thirteen cents.

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Next is for our County general maintenance for 2017 payment payable to prayer material sales. This is for road mix, and chips picked up at the quarry in that amount is eight thousand nine hundred ninety dollars. Thirty one cents next is for our county general maintenance for 2017 payable to Vulcan Materials. This is for Road mix picked up at the quarry, and that amount is three hundred and sixty dollars.

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Next is a Sumner Road district for their 2017 general maintenance payable to Grasso construction company in that amount is one hundred six thousand three, our one dollar, seventy two cents.

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Next is Essex Road district for their 2017 general maintenance supplement one payload welcome materials. This is for chips picked up at the quarry and that amount is nine thousand two hundred ninety five dollars and one cent.

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This is Janiero district for their 2017. General maintenance supplement one pail of Vulcan Materials. This is for chips. Ca-16 chips picked up at the quarry in that amount is six thousand three hundred fifty seven dollars 51 cents next is for our county general maintenance, nine MFT. This is to gallagher asphalt. This is for the overlay project that was up on county highway, nine in Manteno at the overpass, and that amount is two hundred thirteen thousand five hundred sixty $3.00.

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Next is for section 13 0 0 206, 0 RS. This is payable to the treasurer of the state of Illinois. This is for the federal job on county highway, 58 from 115 into Chebanse, and that amount is one hundred fifty six thousand three hundred eighty six dollars. Forty cents next is Pilot Road district, section, 15, 1, 1, 5, 3, there's er BR, 9 M of T. This is pale with a ha man Widener excavation.

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This is for a box culvert and a pipe that was replaced in the township in that amount is 83 thousand forty three dollars and sixteen cents and last is Norton Road district, section, 0, 8, 0, 9, 106, 0, 1 BR. This is payable to River construction. This is for a bridge that was replaced in Norton, Township and then amount is 1600 $62.50 a.

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Motion to approve in Boston a second Peters and mr.oat ah any questions, correction, deletions, subtractions, mr. old I,.

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Just did turn up your hearing aid.

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You can use slag in certain materials according to the spec book. We don't use them in all applications, but, yes, you can use them in some applications according to spec book. Do we we have not in some time, but the problem that we found a few years ago with slag. Is the state told us we couldn't put anything on top of it? Oh okay, because it expands and contracts yeah yeah, but you can use it I think there's some applications in the asphalt you can use it. You know for some.

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Like some fill areas things like that, but it can't be under the paper, an expensive product, correct.

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Many others we have a motion a second. We need a roll call. Please.

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Mr. largesse mr. Vickery mr. Holt, ah mr. no ke mr. Hildebrand Miss Webber, miss Peters Miss Parker. Mr. wheeler motion carries.

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I have a resolution this morning. This is for our 2018 general maintenance for MFT its required each year that the board approve a resolution for spending our MFT. This is the this. Is the total MFT that I predict we would have to spend if we spent it all, and that amount is three million 78380 $2 from this resolution. I submit I died and they authorized the money, but they cannot authorize any more than we have in this resolution.

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Questions yes,.

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Mark at the bradley village board meeting on monday night, the mayor read a letter and I'm not quite sure if I recall who it was from, but it basically said there was in the net the coming budget. There was three hundred million dollars, gonna be cut out, I dot. Yes, it put the north street project over the fifty seven in jeopardy and I would just wonder how that affects the county as well. I.

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Do want to address that with everyone. Do you want me to address it now, while we're talking about this yeah? Well, it's not it's not really part of this. Let's.

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Take care of this one. First anything else motion to approve chairman Dan Mitchell, just near roll call. Please.

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Mister little Jess mr. Vickery mister, ultra mister Mulcahy, mr. Hildebrand, miss Weber, miss Peters, Miss Parker. Mr. wheeler motion carries before.

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We get to that subject: I do want to address another issue: I had a resignation last week for a maintenance worker I just want to get the nod from this committee to fill that vacancy before winter. Here, I am also going to advertise for an assistant county engineer which we have talked about in the past and I just have sat and kind of waited for a little while to do that, but I think now it was probably a good time to get that accomplished.

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So, if I could just have the approval, this committee to fill to fill the vacancy of of a maintenance worker next door.

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Yeah, it's all my budget.

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Doesn't need an approval for Senate budget.

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Means you need a bowl game, how things with you know: okay,.

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I, just I just have always been told, just I need to get them out of the committee to hire.

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Mr. wheeler thank.

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You and I appreciate the breathe into the committee, obviously, for the most part, with elected positions there, they have the purview to do that within any of their departments. It's our job to enforce budgets. If you will so in this case, it is appreciated to bring it here. I think that we don't necessarily want to increase, spend. But again, this is typically not general fund money related, so I would say that I have I'm okay with it. Okay, this is our general fund, even though it comes from a suburb of okay.

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All right, thank you all right. Thank you for the introduction into the topic today, not a good news. Yeah, the Illinois Department of Trade and transportation, revised its fiscal year, 2018 program for roads and bridges as a result of the state budget, which is was enacted by lawmakers in July.

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Those changes transferred about three hundred and three million dollars in funds that were previously paid from the general fund into the Transportation Fund. There's speculation that this was because of the lockbox amendment, the safe roads amendment but I. Don't think that that was really the purpose that that everyone thought that this was going to the result of the that we were going to have because of the amendment. But they'll have a significant impact on idot's budget and it does affect the locals.

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But the obligations that came from the local general fund into the idot's fund was the debt service for the highway bonds, which was about fifty two million dollars. The debt service for bonds for RTA capital, which was about 130 million dollars, States operating matched to the RTA for a hundred million dollars and free senior rides and paratransit and chicago-area for 21 million, approximately 250 million, would be cut from the state program and the local program will probably face about 53 million in reduction this year for the state.

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This means that construction work will not happen for about 124 miles and highway improvements and 22 bridges projects statewide the six-year multi-year Ida program faces a billion dollar loss if this thing keeps going forward.

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So for the look from the local perspective that 53 million remains, or it means a reduction in our local road programs by 50%, cut in several AI dot local programs, which these local programs were discretionary, that were created back in the 90s, maybe like 89 90s one was the state only Chicago commitment, which is 20 million dollars now reduced from 40 county consolidated, which affects the county directly. That went from 21 million eight hundred thousand to ten million nine hundred thousand needy townships, which affects some of the townships in Kankakee County.

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That amount went from 10 million, 14 thousand to five billion, seven thousand high growth cities. There's a three villages in the county that do receive that high-growth cities that amount went from 4 million to 2 million economic development program went from 15 million to 8 million truck access route program went from 7 million to 5 million and park access. Roads went from 6 million to 3 million for the county highway department. The county consolidated program directly affects us.

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We get that check one time a year in September last September we received a check for 270 3333 dollars. I received a check last week for 130 2906 dollars, so we lost you know about 133 thousand dollars, basically in one swoop, so for the townships in the county. We have seven townships that receive money from the needy townships. Essex Township in 2016 received 1,400 $7 that was cut in half to set around $35 Norton Township got sixteen thousand $48. That's going to be reduced to eight thousand 24 Pembroke got fourteen thousand one hundred sixty four.

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It's going to 7080 two-pilot Township got 48, 28, that's being reduced by half Rockville got 49 71 that'll be reduced by half, Salina got thirty seven. Sixty eight and Sumner got 75 seventeen. There are three villages and the counties that receive high-growth city funds. The village of bourbonnais in 2016 received twenty one thousand seventy five dollars. They received. Ten thousand three hundred sixty eight, the Builder Bradley last year got eighteen thousand six hundred sixty eight. They are getting nine thousand one hundred eighty-one and the village of manteno got thirteen thousand seven.

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Forty eight and they're only going to get six thousand seven hundred forty nine dollars. So the news is not good for going the wrong way. Our prices are going up, we're getting cut these. The state does not share in the motor vehicle registration fees. The locals get none of that. The we do not get any of the diesel differential, which was created when the state was getting all the heavy loads on their roads. The eighty thousand pounds we have to take the eighty thousand pound trucks now with the longer longer trailers.

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Now so that's that's really beaten our roads up I mean art, we're seeing our Road edges fall apart because of the wider loads. The heavier loads I mean we're just going the wrong way here, but I don't know what can be done about this point.

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If this is if this language and this year's bill is allowed to stay, the cost of covering the bond amount, we were told, is going to be an increase every year. It was also stated that money is being transferred with no requirement being made of similar cuts on the transit system, side that are receiving all the funds, and it was reiterated by one member of the committee, our IAC Committee, that we as counties are being tapped to cover the cost of borrowing that we did not receive benefits from.

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But here we are so I just wanted to bring this to everybody's attention. You've probably heard a little bit about it on the radio, but I just wanted to tell you the direct impacts of what we have in the county. Here chairman.

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Thank you and I appreciate that complete and thorough explanation there's a few things in there. I learned that I did know that I I try to stay off of soap boxes, because it seems like you're, Don Quixote, fighting against windmills with the state a lot anyway.

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Nobody's listening: nobody cares unless you're with in Polk County Ward.

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Claire- oh really, that's it! That's all they care about, but in this case I want to at least I can't let it go without saying that when you said 21 million for the free rides for seniors I, remember when that came in that was an election year giveaway by Rod Blagojevich. There was an unfunded mandate to hand that money to Chicago during an election year, and so a great portion of places like Deborah Township got had to support free rides in Chicago now I understand that people have disabilities should should receive some benefit.

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Some help from RTA and I'd be more more than willing to chip in, but these folks who are already paying for the rides. So it's not like I'm anti senior at all. You know I, wouldn't make it out of this room if I was you're.

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Probably correct in that.

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Is that the rest of the state was again paying for Chicago and we have a direct impact in one of the one of the most challenged economic areas in the state, if not the nation, with roads in Pembroke Township to pay for riots in Chicago and debt service, like you said that we are not reaping any benefit from so I would say that that you know the least we could do or should do would be to maybe week.

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This committee drafts letter to our state representative and our Senator in under knows certain terms tell them exactly what this is doing to us. We could but there's a hundred examples like this. This is just the latest insult my opinion.

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You mr. chairman and I also want to say that was a nice explanation and everything going on. Is this the reason that we're hearing that they're talking about raising the taxes again like five cents, a gallon on gasoline, know.

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That that talk has been going on for quite some time. Yeah I mean it. It was discussed, it's been discussed every year, but it just doesn't go anywhere. Iii thought that it would would have happened when Iowa did it and Indiana did it, I mean both on each side of the state, but it just didn't happen. Nothing's nothing's happening at that. At this point, any.

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Other comments for mr. Rogers questions, I.

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Just wanted to express my appreciation for his cooperative spirit and problem-solving abilities and to present him with an apple pie. Today,.

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But she only got one four.

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Six thousand six thousand Road. What is the date of completion on that I.

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I have not heard an update recently, there is an MPO meeting the last Wednesday of the month, and we should get an update at that meeting. Okay,.

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County Road is that done that bridge the.

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Hot mix asphalt, work yeah, the overlay is done, the we just need to stripe it and there's probably some seating that needs to be done. Okay, so.

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That, because I know, that was a major crossover for people in that area. I think mr. stock murdered said something about that that when that bridge closed, I may be a different I mixed too things up where we doing some work on a bridge. People.

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We we were, we overlaid at I, 57 and 9000 north at the overpass. Yet traffic is a nightmare whenever we do any work on that road and the the probably traffic was backed-up, probably a half a mile between I 57 and Route 45, but I mean there's a lot of traffic on that on that overpass, but that that row was in deplorable condition. I mean the the village had complained about it to us and and when the board returned some money I had to get that done. That's.

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Completed yes, thanks.

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That road 9,000 is there any chance to getting a stoplight.

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On the east side that would be up to the state. Oh, it has really been yeah well,.

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Think that that will all be looked at in a study when they actually re the the structure over I 57 Balazs of the state that structures being analyzed now, because when we we had to grind the deck and there's some shoring underneath there now for that structure and there they are examining that structure for replacement, because there's a stop light on the west side. Yes, that was put up years ago, because traffic was backed-up almost on 257 from that direction.

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Well, there's an accident waiting to happen than that I can I can write the state a letter. If you'd like me to bring those the.

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Redemption, because.

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Somebody's going to get hurt.

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I'm Lu I'm, lucid 18, Becker.

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Rather than a letter to our state, Reps I would propose a motion that we draft a resolution which I think has a little bit more bite to it, since it would be by the whole board 28 member board on the funds that are take.

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It to the executive committee and do this.

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Motion to Senate.

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So, second, okay, all in favor, say aye.

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Well, will the 6000 will the 6000 interchain whatever take that load off of 9,000? That's.

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What I'm hoping that it will do? Yes, but I'm, hoping that that will take some of the traffic off the 9,000.

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Yeah, although semis I'm.

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Those traders making it turn to wipe out the quarters.

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Morning morning morning morning,.

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We'll start off with facility dude for the month of September 160 work orders we're in a couple of months of really busy move on to the financial report you have before you the financial report, 13900 $69. We had a good month couple thousand less than our monthly average, and if anybody has any questions giving its or any of those now Peter.

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Thank You mr. chairman, just wondering where you're at on your budget, if you're kind of on track well.

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I I, don't I honestly, don't have an update because Finance hasn't sent the payroll portion of it out to a me. So I I don't even want to comment on it because I don't know what the number is all right.

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Other than that, if there's no questions on the expenditures, if you do have I can cover all that with you. If you'd like to know, move into building report 189 here, as you well know, we lost their compressor, 1 or I'm. Sorry, your compressor, the condensing unit outside number, one that was completed about two weeks ago. So that's done. I had a couple of repairs that I needed to make some of my work trucks here at the building, I had a radiator go out.

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The breaks on the other one I got those ready to go for the winter. The mail machine first I want to thank Andy and the auditor's office and this the state's attorney's office for punching through this mail machine and folder inserter. Thank you. That's all that's done and done all that stuff's down on a pallet down below waiting to get shipped out, they're gonna come get that any day the new mail machine is installed and it's operational and everything's working fine.

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So that's that's complete our mail courier did a great job punching through this as they made that change. So thanks to Bob Beasley as well, I have several boiler inspections that are being completed. In fact, today we will wrap up the annex building in the old jail downtown. The courthouse is done. All the boilers in the county have all been cleaning and are ready to go for winter. I had roto-rooter come out.

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We have some issues at the courthouse with the drainage coming off the copper top of the courthouse, there's four drains that come off the top of that dome all three of the four plugged up, pretty good with bird bird nests bird stuff. If you will I, don't know how we're gonna fix it, because we have to have a crane and a bucket truck a bar but bucking a crane cage to get up there to clean these. These things out. So I have a right now: I'm, not I'm, not concerned about it.

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We don't have leakage inside the courthouse from that roof, but this is something that's gonna have to get addressed in the spring. I think we let this go to a spring and then we're going to take a look at this. So.

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Thank you I'm concerned. If it's kind of blocked up and then it's holding a little bit of water and then it freezes its gonna, make it worse. So it's.

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A it's a pretty good-sized trough, but that's up there. It's a it's! A copper trough, I'm not concerned about that, because we haven't had issues with it. It seems to be okay, but we still have a problem up there and it needs to be addressed. We have a pigeon problem. Downtown can't keep bad and it stems from the executive building over here where they were, they nest inside the cooling tower, and we now have. We have a huge hit, pigeon problem on our own building as well.

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They were roughing that well, they all moved over to here now they're away from the courthouse, because we had a couple of Hawks over there on the courthouse that nested and that kind of cleaned up the problem over there, but it chased them all now. I have it here. So unless the executive center and I've called how to get rid of pigeons, you can't just kill pigeons. It's not it's not allowed anymore. You have to actually poison them, so their eggs, don't hatch! So it's a long-term process.

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Twitter well.

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That was that was gonna, be my question: do are you asking for staff to add a couple hawks to like.

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Yeah I have a couple of staff that are Hall.

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So these are issues that are gonna, be ongoing, forever. I we're, never gonna be able to make all that go away. It is what it is. So we have to be careful with pigeon pigeon extermination, very careful, mister, Thank.

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You, mr. chairman,.

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This crane thing to get a cage up there, how much damage to the yard? Do you need to do when it's frozen I can't.

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Answer that the ground so hard right now, just a little bit of rain, we guy didn't do anything to it. I'm, it's like concrete! Now, so we've driven trucks around there. We don't need a huge crane which need something that can reach to the bottom of the dome. It's not it's, not a giant crane it'll, be medium sized I. Guess.

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If you say thank you that answer what.

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Are we talking about I.

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Don't know I don't even check I.

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We can do it all in one day, but I don't know what the costs are. I haven't even called on any of it. So I can't answer the.

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Normal cranes $1,500 a day, that's.

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A normal one, no.

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So that's an issue that I'll be looking at we'll keep an eye on it. We've delayed the painting on the interior, the dome, the repair in the painting until Christmas the painter that was awarded the contract. It is unavailable until that time and it's probably gonna work out better with the courthouse shutdown at Christmas that'll. The traffic goes way down in there, so the whole thing will kind of coincide together, so we'll be doing that. But no it's on my list and we are gonna move forward with it.

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The self-represented litigants counter in courtroom. 209, we met with the chief judge, judge Albrecht Santi, see on see myself Kevin Duvall. They were looking for a location for two kiosks for the self-represented litigants honor that has to have two computers at it.

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There was several ideas thrown around how we could get to where we needed to be to get these things operational by the 1st of January. We came up with an idea to move those two computers into room. 209 of the second floor. We hired an architect. The architect came in I, have a preliminary drawing I just received last night. We've done all this within the last 10 days, we have a preliminary drawing of where those computers have to go well. How we're gonna do it?

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Kevin and I are both in communication about how we're gonna make this happen. It's actually easy to do. The counters will be the biggest thing and we have a door issue there as well that I'll work out with with the aging and mr. wheeler, so woo we're moving forward with this everybody's in the loop that needs to be in it and we're gonna move forward and I'll keep you in the loop of how we're gonna progress forward.

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This has to get done by January 1, so we're moving forward signage over at the courthouse with our with the AG's office. The parking lot signage is complete. We have compliance signs on the courthouse and the annex, building Nord Meier sign is in the process of making a signs for the inside I. Have it all ready to go we're moving forward with that, so those issues are being resolved as we move forward with that, the signs are the the parking lot signs. Thank you.

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The highway department, who made the signs for us for the parking lots and they did it in short order, so they were, they were very helpful with us. Thank you mark for that parking lot down at the old jail that'll start on Monday Highway Department is going to come over. Take that out.

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We know to fight everybody in the county that needs to be notified about this project, that the top of the lot will be scraped off and I'm not going to go into detail about any of that, because I don't know how they do all that, but that does start on Monday morning and they'll move forward weather permitting and get that project completed.

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I've had some circulating pumps go out at the court at the old jail where we replace those two pumps and I had a pump that was leaking pretty bad for the hot water. It's all hot water stuff. Those were taken care of. They started the elevator project that you guys approved two months ago at the old jail for the inmate elevator they'll be done today. The inspectors coming there was there at nine o'clock. They said they'd be done by noon. A tell very back in service. We are replacing repairing cameras down there.

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Jasper Jones is in the old jail dispatch center. He's complete as well.

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Nine-One-One tower had to have another conduit installed going into the building, so they could pull additional cables into there, because the conduits that were they were pretty full, so that's all being done through 9-1-1 center and the insurance company aqua has installed smart meters in all of our buildings. I think we have a couple a couple of meters in there that are left to be done, but not a big deal. It takes them about a half an hour and we continue to make headway in that jail.

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Keeping things run or keep in mind all the equipment. It's 1976 there's nothing. The only thing new when there's the pumps and motors that we replaced so staying on top of that's been a task and and we're working our way through it. The annex building, Tom Latham, has received a grant for money to replace to replace the camera system in the annex, building it's being paid for with grant money.

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It was approved at the Public Safety Building and at the Finance Committee, so we were moving forward with this or gonna start either they're either gonna start next Monday or the 30th I. Don't have a firm date on that, but that's also being done as well.

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There's a request made: we've moved the grand jury to the south end of the second floor of the annex building, that's where grand jury is being held. Now it's no longer at the Health Department inside that room is one office we'd like to take down two walls of it and when the camera system goes in we'll be able to apply a camera in there for better surveillance. We also hold sex offender classes. Domestic violence and grand jury are all held in that room.

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So security cameras is a must there I'm I'm gonna, try and get these two walls and taken down. We might have to replace a little bit of carpeting, but but it is something that needs to happen, and hopefully we can move forward with that as well.

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Public Safety Building. We had a few issues but overall we're doing real. Well there, the morgue, smart meters were installed.

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Mr. guests are having the morgue clean. That's an annual thing that he does. There was report it yesterday, the public safety at Jerome combs. We continue to us update the ice programs that are required there and that's an ongoing thing and we're staying on top of that. The swipe card system that you guys approved about five months ago, is complete Johnson Controls.

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We had to work through some state's attorney issues. Some issues in the contract we've taken care of all that state's attorney's office, approved it I've, signed it they're in the process right now of ordering all the equipment get it here, they're waiting on just a couple more things in that project, we'll be moving forward as well. They're gonna start that anytime parking lot out there. All of all the lights are repaired. I want to thank the city, can't ki who works with us. They, let us borrow their boom trucks on short order.

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We call an ass and they're very good about helping us out getting that done, so we don't need to. We don't need to have a boom truck. Just some general notes, air filters for the year we'll be ordered I, typically order through companies that can buy the filters throw moments. I try to keep that money in the county. As best we can snow removal crumbs being made ready as we talk, contract negotiations are ongoing and we've made some real headway in this last week.

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With that I think that the negotiation team they're doing a great job manpower continues to be an issue with my department. I know, everybody's screaming for manpower. I could use a couple guys myself, but we'll talk about that later.

I

We need to remind everybody we're doing the best we can with the manpower we have. There's been some complaints about some stuff, not getting done I we're doing the best we can and I explained to them as best I can that this time of year is tough on us as we make ready for winter. Some things go on done, they're just gonna have to go undone in it and we'll get back to it and I know better than anybody, because I keep lists.

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So the only other thing I do want to bring up asphalt, sealing and striping on these count on these parking lots, we did a. We did a crack repair two years ago. We didn't do anything last year and we might be right running right up at the last minute here on asphalt, sealing this is gonna, have to get done both here and at all of our locations are desperate need of asphalt, sealing it's something we need to consider in next year's budget. We probably need to throw us some money at it.

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The last time I looked Jerome Combs, Detention Center was about $10,000. To do that. Seal. Excuse me that sealing and striping. So this isn't gonna be a cheap, Vic, a cheap repair, but it is something needs to get done. So it's something I've every. We need to consider your in this next budget, all right other than that we're plugging along. Yes, we can hear.

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Any questions for mr. Chariman thank.

D

You um nothing, we sent the request, you know for your numbers. Please include those types of things in the budget request: okay,.

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D

Note them as a line item it may be that we put it into capital instead of in the maintenance, but you know if you could rank them by priority. Okay,.

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Be helpful to us because not everybody gets everything they asked for when we try to take care of the biggest things first process and so I.

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Wanted to call the da da stuff I don't know if people have had an opportunity to meet Pam Fogerty she's, our new lady, a coordinator, her she's.

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So when you have new pieces of information that come up drawings, make sure please copy her on the emails. Absolutely her own files on this okay.

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The administration services coordinator- that's one of her duties- is the ad a coordinator and so sooner or later once you know start now, Peters like drinking from a firehose, but after she gets familiar with the layout and all of the issues, then a lot of those if they're. Hopefully there are no more complaints, but any of the issues changes anything will go through her going forward, but she'll be working with you very closely, very good, so I just wanted. The committee didn't know that and that's how we're any.

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Other questioners.

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We're happy to have her, but this was a you have to do. Instead of it be nice to do position, the Attorney General said you have to have this because I just want to make sure everybody remembers that this is we're not on some hiring spree. So.

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German mr. old Aloha wave and mr. Lee Jess second by mr. thaw, all in favor, say aye host.

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