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A
A
C
A
Here
we're
gonna
go
ahead
and
approve
the
minutes
from
december
16
2021..
So
do
I
have
a
motion
for
that.
C
A
All
right,
we
have
a
motion
in
a
second
all,
those
in
favor
signify
by
saying
aye,
all
those
opposed,
say,
nay,
the
minutes
have
been
approved
before
we
move
on.
We
have
a
something
somber
to
report
very
sad,
a
young
lady
named
sarah
elizabeth
chastain
from
jefferson
county
22
years
old
was
a
graduate
student
second
year
graduate
student
at
the
university
of
kentucky
martin
school,
like
I
said
she
grew
up
in
anchorage
and
she
worked
for
this
committee
as
a
what
was
her
actual
role.
A
As
a
graduate
fellow,
I
didn't
remember
her
exact
title
as
a
graduate.
Fellow
all
the
obviously,
all
the
staff
of
this
committee
know
her
well
and
she
was
the
kind
of
person
that
had
the
brightest
smile
in
the
world.
What
a
future
she
had
in
front
of
her
and-
and
she
did
a
lot
of
really
great
things
in
the
time
that
she
had
on
this
earth.
A
A
Thank
you.
So
we
will
we'll
go
right
into
our
our
reports
as
we
normally
do.
We
have
information
from
our
staff,
our
very
evil
staff
who've
looked
into
some
things
and
then
I
think
a
number
of
officials
from
the
administrative
office
of
the
courts
will
come
in
and
present
their
their
what
they
want
to
present
and
we'll
take
questions
along
the
way.
So
with
that,
I
don't
know
if
mr
brown
or
mr
spears
is
going
to
start,
but
the
mic
is
yours
all
right.
D
D
This
report
reviews
contracting
policies
and
practices
of
the
judicial
branch
staff
reviewed
requirements
for
procurement,
including
policies,
training
documents
and
internal
and
external
audits
staff,
analyzed
expenditures
and
contracts
from
fiscal
year,
2019
to
fiscal
year,
2021
sampled,
contract
files
to
compare
against
requirements
and
reviewed
audits
of
judicial
systems
from
other
states.
The
review
of
audits
from
other
states
did
not
produce
a
finding
and
is
summarized
in
an
appendix
the
kentucky.
D
This
table
shows
total
personnel
operating
and
capital
outlay
expenditures
from
fiscal
year
2019
to
fiscal
year.
2021.,
the
largest
category
of
expenditures
are
for
personnel,
which
includes
salaries
and
fringe
benefits.
Significant
operating
expenditures
include
rentals
and
leases,
office
supplies
and
telephone
charges.
Significant
capital
outlay
includes
I.t
hardware
and
motor
vehicles.
D
D
Mas
are
for
master
agreements
which
set
a
price
for
goods
or
services
for
later
purchases.
Pond
2
are
proof
of
necessity,
agreements
which
are
for
professional
services.
Scs
are
service
contracts
for
non-professional
goods
and
services.
The
allowable
amount
is
the
maximum
amount
that
may
be
spent
on
a
contract.
D
The
recorded
amount
is
the
sum
of
all
payments
made
against
the
contract.
Aoc's
contract
spending
as
a
whole
does
not
approach
the
maximum,
but
individual
contracts
do
reach
the
maximum.
These
amounts
show
aoc
spent
millions
on
various
contracts,
which
demonstrates
the
importance
of
strong
controls.
D
Contracting
requirements
are
established
through
internal
policy
documents
and
rules
of
administrative
procedure,
which
are
implemented
by
a
supreme
court
from
fiscal
year
2019
to
fiscal
year,
2021
three
internal
documents
guided
procurement.
Initial
guidelines
were
established
in
2018.
A
detailed
narrative
was
in
place
for
fiscal
year
2019
and
was
supplanted
in
fiscal
year.
2021
aoc
will
implement
a
new
policy
for
procurement
in
fiscal
year,
2023,
which
combines
multiple
procurement
requirements
into
a
single
document.
D
Procurement
processes
are
divided
between
the
procurement
of
goods
and
non-professional
services
and
the
procurement
of
professional
services,
goods
and
non-professional
services.
Less
than
10
000
require
one
quote,
while
those
ten
thousand
or
greater
the
less
than
fifty
thousand
require
three
quotes.
Purchases
that
are
fifty
thousand
or
more
require
a
request
for
bids.
All
professional
services
require
a
request
for
proposals.
D
D
D
Requests
for
proposals
which
are
for
professional
services
start
with
the
request,
you're
filling
out
a
form
which
includes
the
statement
of
work
and
the
estimated
cost.
The
procurement
officer
then
develops
evaluation
criteria.
Example,
criteria
include,
cost
experience,
delivery,
timeline
and
methodology.
D
The
officer
also
develops
a
cost
proposal
form
and
any
other
form
required
to
be
completed
by
the
vendor.
The
rfp
is
entered
into
the
statewide
accounting
system.
Then
the
system
pushes
a
notification
to
all
vendors
associated
with
the
type
of
service.
The
procurement
officer
also
sends
a
generic
email
to
known
vendors.
Vendors
are
asked
to
mail
or
email
proposals.
D
D
Real
property
leases
are
guided
by
rules
of
administrative
procedure,
part
10,
section
5
from
2006.
officials
or
managers,
request
new
or
additional
space
in
writing.
If
there
is
no
suitable,
government-owned
building,
aoc
issues,
a
public
notice
where
space
is
sought
that
provides
requirements
and
where
and
when
to
send
responses.
D
Owners
are
asked
to
submit
a
best
and
final
offer
which
are
assessed
by
the
executive
officer
of
court
facilities.
The
aoc
director
uses
the
assessment
to
select
the
best
proposal,
applicants
or
code.
The
lease
has
been
awarded.
The
property
is
inspected
a
final
time
to
ensure
required
changes
have
been
made
in
2019
aoc
established
a
new
policy
that
prohibits
leasing
of
property
from
court
appointed
or
elected
officials
and
employees
or
their
family
members.
E
We
will
now
discuss
our
three
finding
areas,
starting
with
how
aoc
satisfactorily
addressed
recommendations
from
the
2018
auditor
of
public
accounts
examination,
the
2018
examination
reviewed
aoc
as
a
whole
and
had
16
recommendations
related
to
procurement.
Aoc
has
addressed
15
of
those
recommendations.
While
one
was
partially
implemented,
the
partially
completed
recommendation
was
to
require
purchase,
orders
or
request
forms
for
all
purchases
made
with
a
pro
card.
E
E
E
It
also
updated
its
leasing
policies
in
fiscal
year
2019
to
prohibit
conflicts
of
interest.
Second,
it
created
an
internal
audit
function
and
audit
committee,
the
ap
creating
the
function
was
made
effective
in
october
2019..
This
function
can
serve
as
oversight
of
any
aoc
process
and
has
already
completed
11
audits.
E
The
first
is
the
partially
completed
apa
recommendation,
aoc
told
apa
that
it
would
update
its
pro
card
agreement
to
require
cardholders
to
obtain
prior
approval
from
their
manager
before
making
purchases.
An
internal
audit
found
23
transactions
without
approvals
from
the
cardholder's
appointed
authority.
E
Recommendation
3.1
is
that
aoc
should
consider
implementing
an
additional
preventative
control
to
prevent
cardholders
from
making
excessive
or
unnecessary
purchases.
For
example,
approvals
via
emails
or
documented
verbal
approvals
could
be
used
to
strengthen
the
overall
internal
control
framework
recommendation.
3.2
is
that
aoc
should
consider
amending
ap
part
9,
section
3
c1
to
formally
state
that
internal
audit
is
the
designated
reporting
entity
for
allegations
of
waste
fraud
and
abuse.
E
The
remaining
fining
areas
and
recommendations
come
directly
from
committee
staff
analysis.
Our
second
finding
area
is
that
contract
documents
met
many,
but
not
all
requirements
set
by
aoc
committee
staff
requested
a
sample
of
32
contract
files
for
the
most
expensive
procurements
from
fiscal
year
2019
to
fiscal
year
2021.
E
This
was
used
to
determine
if
aoc
met
its
own
documentation
requirements
for
contracts
in
general,
documentation
of
competitively
bid
contracts
was
thorough
and
complete
bid
templates
sent
to
vendors
individual
bid
files
criterion,
score
sheets
and
executed
contracts
were
almost
all
complete
and
available.
Additionally,
documentation
for
real
property
leases
showed
almost
no
problems.
E
E
One
rfp
did
not
have
the
request
form
because
it
replaced
another
contract
near
its
end
date.
Another
rfp
did
not
have
the
request
form
because
it
was
requested
verbally.
Five.
Other
samples
had
required
information
but
used
the
wrong
forms
of
the
32
sampled
contracts.
10
contracts
were
exempt
from
the
competitive
process.
E
E
On
one
rfp
disclosure
of
interest
form
a
reviewer
indicated
that
they
had
a
conflict
of
interest,
but
there
was
no
description
of
the
conflict.
There
was
also
no
indication
of
action
taken
on
the
conflict.
Aoc
stated
that
the
reviewer
had
indicated
a
conflict
of
interest
by
mistake,
but
it
should
have
been
noticed
by
a
reviewer.
E
Another
rfp
did
not
have
conflict
of
interest
statement
of
confidentiality
or
communication
disclosure
forms
because
they
were
lost
when
files
were
moved
recommendation
3.3
is
if
aoc
intends
to
allow
rfbs
to
be
initiated
without
a
request.
Form
exceptions
should
be
entered
into
policy,
otherwise,
request
forms
should
be
maintained
for
rfbs.
E
E
E
Recommendation
3.6
is
that
aoc
should
establish
stronger
practices
to
meet
documentation
requirements
in
its
own
policies.
Specifically
request
forms
should
be
maintained
unless,
unless
using
a
competitive
exception
or
existing
procurement
vehicle
competitive
bidding
exception,
documentation
should
be
maintained
from
the
time
of
the
request.
E
Recommendation
3.7
is
that
aoc
should
ensure
all
files
are
digitized
in
a
timely
manner
to
avoid
losing
files
recommendation.
3.8
is
if
a
selection
committee
member
indicates
there
is
a
conflict
of
interest.
Aoc
staff
should
ensure
the
conflict
is
documented
and
should
also
document
whether
the
committee
member
was
allowed
to
serve.
D
Our
final
finding
area
is
that
aoc
used
general
accounting
expenditures
for
unsuitable
payments,
aoc
spent
millions
of
dollars
per
year
through
general
accounting,
expenditures
or
gatsas
on
categories
that
were
not
meant
to
be
paid
through
these
documents
based
on
finance
and
administration,
cabinet
training
material.
These
financial
documents
are
meant
to
pay
reimbursements
utilities,
postage
and
agency
specific
authorities.
D
D
The
category
for
other
professional
services
collects
services
like
technical
support
and
team
court
coordinators,
the
other
category
cuts
payments
to
kroger,
drug
court
testing
services
and
lab
fees.
There
was
not
enough
detail
to
determine
what
was
purchased
through
the
it
software
and
capital
outlet
categories.
D
The
last
category
collects
50
additional
categories
where
these
documents
were
used,
while
the
table
as
a
whole
would
typically
use
a
payment
document
called
paymentrequest,
commodity
or
prc.
The
last
category
includes
some
areas
that
are
clearly
suitable
for
prcs
like
motor
vehicles,
architectural
and
engineering
services
and
furniture,
fixture
or
equipment
over
five
thousand
dollars.
D
Current
aoc
policy
permits
the
use
of
gatsas
to
pay
purchase
orders
under
fifty
thousand
dollars
or
purchases
from
master
agreements.
Allowing
additional
uses
of
these
documents
creates
control
weaknesses.
They
make
tracking
contract
spending
and
individual
purchases
more
difficult.
They
do
not
post
against
contracts
and
will
not
increase
the
amount
on
contracts.
D
They
also
do
not
work
with
an
accounting
feature
that
allows
users
to
find
any
payments
made
from
a
contract.
These
documents
have
fewer
places
to
enter
in
purchase
information.
There
are
443
payments
whose
descriptions
were
only
purchase
order
and
inventory
numbers
by
comparison.
Prcs
have
areas
to
describe
the
purchase
and
enter
commodity
numbers
quantities,
units
prices,
service
dates
and
invoice
numbers.
D
Gatsas
may
also
allow
an
agency
to
overspend
on
contracts
if
they
are
used
against
a
contract
of
a
spending
limit.
The
payment
will
not
post
against
the
limit,
and
the
agency
can
continue
paying,
even
after
exceeding
the
limit
aoc
officials
have
stated,
is
looking
for
ways
to
eliminate
general
accounting
expenditures
outside
of
their
intended
purposes.
D
Recommendation
3.9
is
aoc,
should
move
forward
with
minimizing
the
use
of
gases
outside
of
telephone
internet
utility
and
mail
services
based
on
the
proposed
fiscal
year.
2023
policy
aoc
intends
to
use
these
documents
for
invoices
approved
by
the
finance
and
administration
director.
This
allows
for
additional
uses
of
these
documents
and
may
burden.
The
director
recommendation
3.10
is
to
prevent
increased
gats
use.
Aoc
should
create
criteria
or
general
categories
for
invoices
that
may
be
approved
by
the
director
of
the
office
of
finance
and
administration
for
payment
by
cases.
D
After
implementing
the
fiscal
year
2023
policy,
the
finance
administration
director
may
still
find
circumstances
where
a
standalone
payment
is
necessary.
When
this
happens,
aoc
should
strive
to
use
a
more
appropriate
prc
if
gases
are
needed.
The
document
should
indicate
its
purpose
and
have
clear
director
approval,
so
recommendation
3.11
is
if
standalone
payments
are
still
needed.
After
implementing
the
fiscal
year,
2023
procurement
policy,
aoc
officials
should
determine
if
they
can
be
replaced
by
standalone
prcs,
so
that
gatsas
are
typically
used
for
intended
purposes.
D
D
Recommendation
3.13
is
aoc,
should
review
its
gatsas
for
the
past
three
years
to
identify
areas
where
award
documents
can
be
established
in
the
future.
For
example,
a
review
of
gatsas
to
identify
repeated
payments
to
certain
vendors
for
professional
services
and
commodities
could
be
used
to
consider
whether
using
award
documents
could
provide
better
competition
and
cost
efficiencies.
D
In
summary,
aoc
has
made
major
improvements
in
its
internal
controls
since
2018,
particularly
in
its
procurement
policies
and
its
internal
audit
function.
However,
there
is
still
room
for
aoc
to
improve
pre-approvals
for
pro
cards
and
define
responsibilities
for
waste
fraud
and
abuse
based
on
a
sample
of
contracts.
Aoc
is
meeting
requirements
in
some
areas
like
maintaining
documentation
of
bids.
D
Aoc
also
extensively
used
gatsas
on
expenditures
that
are
not
suited
for
the
document.
Type
continuing
to
use
these
in
the
same
way
could
lead
to
difficulty
in
tracking
expenditures
and
spending.
Fortunately,
aoc
officials
have
stated
it
will
seek
ways
to
improve
contract
document
management
and
payments.
This
concludes
our
presentation.
We
will
now
take
questions.
A
Thank
you,
I
have
several
questions
and
then
I
guess
we'll
call
up
miss
lafferty
and
her
and
the
people
that
are
with
her
today
and
if
you
want
to
be
on
the
docket.
Obviously
you
know
what
to
do
so.
A
A
On,
let's
see
it's
slide,
I
guess
it's
slide,
six
expenditures
by
contract
types
and
millions
of
dollars.
Yes,
the
allowable
number,
as
you
identified,
is
more
than
the
one
than
the
number
that
was
actually
recorded.
Yes,
some
of
that
may
be
that
some
information
that
should
have
went
into
label
was
was
expensed
in
under
the
gax.
I
suppose
some
of
that
I
mean.
D
A
D
A
But
they
were
appropriated
that
amount
of
money
and
then
they
then
they
spent
recorded
they
may
have
spent
a
little
more
on
other
other
ways.
It
wasn't
put
in
this
proper
category
and
I
asked
that
in
a
little
bit,
but
if
they
were
appropriate
at
25.3
million
dollars
for
this
and
received
5.1
million
dollars,
where's
the
rest
of
the
money
going.
D
So
I
mean
the
money
is
not
necessarily
going
it
is
being
spent
on
other
areas.
Those
allowable
amounts
are
not
really
good
representations
of
what
they
expect
to
spend
on
the
contracts.
We've
talked
this
through
with
them.
The
the
big
one
it
stands
out
to
us
is
that
for
service
contracts
they
put
down
a
hundred
thousand
dollars
for
interpreters.
As
far
as
I'm
aware,
they're
never
intending
to
spend
that
much
for
interpreters.
They
just
put
that
on
there
to
have
an
upper
limit
on
what
to
spend.
D
Interpreter
so
for
a
specific
interpreter,
you
would
typically
see
an
allowable
amount
of
100
000,
but
the
ones
we
looked
at
the
actual
amount
spent
tend
to
be
like
four
or
five
thousand
dollars.
The
amount
never
approaches
the
total
amount
on
those
okay.
So
it's
not
that
money
is
being
spent
in
other
areas,
they're,
not
necessarily
dedicating
the
full
amount
of
the
allowable
amount
to
those
contracts.
Okay,
that
makes
sense
on
slide.
A
Five,
we
note
that
the
operating
costs
I'm
looking
at
operating
capital
outlay,
the
cost-
let's
just
look
at
operating
right
now:
145
million
and
19
47,
147
million
and
change
in
20
and
141
million
and
21..
Why
the
pretty
significant
reduction
in
cost
there
is
that
is
that
related
to
covid?
Is
that
do
we
know?
D
Yeah
I
printed
out
some
numbers,
I'm
looking
very
quickly
to
see.
If
I
can
tell
this
may
end
up
being
something
you
may
be
better
off
asking
aoc
staff,
I'm
not
sure
they
prepared
for
that
question.
Yep,
I'm
seeing
the
numbers,
but
I'm
not
seeing
an
obvious.
You
see
something
wrong.
A
G
Thank
you,
mr
chairman.
I
appreciate
going
through
this
is
not
a
wonderful,
the
sexy
pride
process
to
go
through,
and
I
respect
that,
because
I've
gone
through
the
same
process
when
I
was
on
metro
council
and
we
went
through
and
helped
out
the
contracting
folks
on
purchasing
and
so
forth.
My
questions
are
more
along.
G
Where
I'm
I
guess,
when
I'm
familiar
with
and
looking
at
there's
several
categories,
you
can
procure
a
a
particular
service
or
contract
under
the
goods
and
non-professional.
Could
you
how
do
they
define
best
value.
D
I'll
make
a
comment,
and
you
may
want
to
ask
them
as
well.
Do
you
get
their
thoughts
on
usually
best
value,
and
this
is
I've
more
talked
to
the
finance
people
about
what
the
general
accepted
definition
of
best
value
is.
I
didn't
really
talk
to
them
about
it.
Usually,
in
procurement,
best
value
is
what
tends
to
be
the
lowest
amount,
but
what
also
provides
best
value
typically
in
procurement,
gives
them
some
flexibility
to
say.
Yes,
this
person
provided
a
lowest
amount,
but
we
feel
better
going
to
someone
else.
D
G
Did
you
find
any
any
indication
of
them
going
through
a
systematic
approach
when
it
comes
to
weighting
particular
procurements,
based
on
professional,
ex
professionalism
and
experience
and
those
sorts
of
things?
Because
when
you,
when
you
went
through
the
things
on
the
procuring
for
the
rfp
for
services,
I
didn't
hear
anything
about
that.
G
It
might
be
there.
I
didn't
know.
E
Yeah
generally
for
the
files
that
we
requested,
we
were
able
to
see
like
how
bids
were
scored
and
like
how
score
sheets
were
made.
Generally,
there
were,
I
mean,
for
there
were
maybe
three
or
four
categories
for
each
any
given
bid
and
like
that
could
have
been
from
like
timeline
to
professionalism,
to
presentation
and
they
were
just
scored
and
weighted.
So
it
really
depended
on
the
individual
bit
that
they
were
looking
at.
G
Do
you
have,
or
they
provide
any
any
matrix
in
terms
of
the
the
number
the
volume
going
through
each
one
of
those
procurement
processes,
as
well
as,
what's
being
contracted
out.
D
G
Yeah,
but
just
there's,
there
are
several
different
ways:
you
can
pure
picture
correct,
yeah
and
so
did
they
have
they
gone
through
and
just
and
I'm
where
I'm
going
with
this
is
that
I
want
to
make
sure
that
they're
they're
there
are
lines
of
decisions
like
fifty
thousand
dollars.
We
found
on
metro
council
that
was,
that
was
too
low
and
they
were
finding
themselves
not
being
efficient,
not
being
productive,
and
so
we
through
we
through
the
procurement
process,
I
mean
through
an
ordinance
process.
We
changed
that
level
up
to
a
hundred
thousand.
G
It
made
it
more
efficient
and
got
things
through
the
system
more,
and
so
that
computer
thing
procure
things
and
have
service
and
goods
coming
in
quicker.
That's
where
I'm
going
with
this.
So
that's
trying
to
see
what
what's
do
they
feel
comfortable?
Do
you
think
it's
sufficient
going
through
those
different
procurement
processes
based
on
the
volume.
D
I
feel
like
we
didn't
really
look
into
that
so
much
we
just
looked
into
for
a
sample
of
contracts
where
the
immediate
requirements
they
set
up.
That
is
a
good
question.
I
don't
exactly
have,
for
instance,
instant,
yeah,
sorry,
for
instance,
how
many
contracts
were
going
for
each
process.
G
Now,
just
one
more
question,
mr
chairman,
I
would
encourage
that
this
if
you
could
follow
up
on
them
and
just
have
them
go
through
and
explain
that,
because
it's
good
in
your
conclusion,
it
sounds
good.
They've
made
a
lot
of
significant
process
in
doing
that.
I
just
want
to
make
sure
they're
as
efficient
as
possible
to
get
these
things
in
and
out,
but
yet
I
don't
want
to
lose
the
the
site
of
having
a
quality-based
selection
when
it
comes
to,
particularly
when
it
comes
to
services
and
so
forth.
H
Chairman
two
questions
very
quickly
on
chapter
three
talking
about
the
gax
documents:
you're
talking
about
it's
been
used
to
cover
things
it's
not
intended
to
which
could
lead
because
of
the
tracking
to
overspending
on
maybe
even
contracts.
D
No,
that's
not
widespread,
I
mean
from
the
contrast
we've
looked
at
it's
not
necessarily.
I
didn't
see
any
evidence
that
they
are
actively
overspending.
It's
not
something
we
focused
on.
This
is
more
of
a
general
issue
of
gatsas
in
general.
At
the
time
we
talked
about
this
project,
they
were
using
gatses
for
a
lot
of
payments.
Our
concerns
was
that
they
would
continue
to
use
these
on
a
lot
of
contracts
to
the
point
where
it
would
become
an
issue.
My
understanding
is
the
number
of
gatsas
coming
off.
D
Contracts
is
relatively
small
from
what
they
have
told
me.
A
lot
of
these
come
off
purchase
orders,
which
is
a
little
bit
different.
This
is
more
of
a
we're
just
making
sure
this
doesn't
become
an
issue
in
the
future.
H
Okay
and
question
number
two
is
is
being
specific
to
alc,
but
intended
more
broadly,
a
question.
I'd
like
to
add
ask
to
all
of
our
government
cabinets
throughout
is
in
the
weeks
or
last
couple
months,
leading
up
to
the
end
of
a
physical
year.
H
I
don't
know
if
you
all
looked
at
this
or
it
caught
your
eye.
Did
we
see
any
any
gains
or
excess
spending
right
there?
At
the
end,
before
a
budget
cycle
ended.
H
So
I
asked
that
question
for
a
reason-
and
it's
not
again
it's
not
specifically
alc,
but
from
my
experience
in
government
over
three
decades
has
been
that
we
as
a
as
a
government,
have
a
tendency
that,
if
any
of
our
cabinets
has
monies
left
over
from
their
budgets
at
the
end
of
the
we
want
to
punish
them,
and
we've
got
to
get
away
from
that
punishment
and
courage.
Saving,
because
what
happens
is
we
have
government
offices
that
will
go
out
and
buy
things
just
to
spend
it
not
necessarily
needing
it
and
that's
a
waste.
H
I
would
rather,
they
hold
on
to
it
and
save
it
over
into
the
next
budget.
Unless
and
let's
not
punish
them
for
doing
a
good
job,
because
what
their
fear
is
that
well,
we
didn't
use
it.
Also
we're
not
going
to
get
as
much
in
our
next
budget
they're
going
to
punish
us.
We've
got
to
get
away
from
that
mentality,
and
this
has
been
going
on
for
decades,
and
I
think
it
benefits
the
taxpayers
and
I
think
it
will
benefit
our
cabinets
if
we
will
be
better
at
helping
them
say.
H
Yeah
hold
on
to
this,
spend
it
wisely
we're
not
going
to
punish
you
at
the
end
of
a
budget
cycle
when
you've
got
money's
left
over,
but
we're
going
to
reward
you
for
being
good
stewards
of
the
money.
Instead
and
again,
that's
not
pointed
at
alc
that
just
happens
across
government
from
my
experience-
and
I
was
just
wondering
if
you
saw
that
spike
right
towards
the
end.
E
Wait
go
ahead,
I'm
just
saying
we
didn't
notice
anything
specifically
related
to
that
in.
A
Appreciate
that
miss
lafferty,
if
you
could
come
up,
I
would
note,
while
you're
doing
the
transition
here,
that
as
a
former
director
of
alc
and
a
former
legislator
that
was
in
charge
of
the
judicial
budget,
they
do
have
an
anti-lapsing
provision
in
the
judicial
budget.
So,
if
money's
not
spent,
it
no
longer
lapses.
A
Back
to
the
general
fund-
and
I
remember
when
I
was
the
director
of
aoc-
we
had
a
substantial
amount
of
money
at
one
point
at
the
end
of
at
the
end
of
the
year,
and
we
were,
we
didn't
have
that
anti-lapsing
portion,
so
what
we
did
was
we
knew
we
needed
a
lot
of
a
lot
of
upgrades
and
and
computers,
and
so
we
spent
it
all
on
that.
A
I
think
that
was
an
adequate
thing,
but
the
point
I
think
is
well
taken
that
that
money
is
spent,
so
it
doesn't
lapse,
but
there
is
now
a
provision
in
the
judicial
branch
budget
that
has
an
anti-lapse,
so
it
doesn't
go
back
to
the
general
fund.
If
it's
not.
If
it's
not
spent,
that's
an
out
of
respect
for
the
chief
justice,
miss
lafferty.
You
have
the
floor.
F
Well,
good
afternoon
I'll
introduce
myself.
My
name
is
jenny,
lafferty,
I'm
director
of
finance
and
administration
for
the
aoc,
and
I
have
with
me
today
tammy
brown,
who
is
our
executive
officer
of
financial
services
and
alice
wilson,
who
is
our
director
of
audits,
so
we're
here
today
to
talk
to
you
about
a
project
that
we're
really
quite
excited
about,
which
is
our
implementation
of
the
apa
recommendations
and
our
new
procurement
policy.
F
We
underwent
a
reorganization
of
the
aoc.
We
established
the
office
of
finance
administration,
hiring
a
director
of
finance
administration,
established
the
office
of
audits,
hiring
a
director
of
audits,
hired
an
aoc
policy
officer
and
established
an
aoc
policy
unit
ironed,
an
executive
officer
of
the
department
of
financial
services
and
established
and
staffed
a
division
of
procurement.
F
We've
developed
an
independent
internal
audit
function.
We
retained
dean
dorton
to
assist
with
establishing
this
internal
audit
function
and
conduct
several
internal
audits
and
the
audit
plans
for
the
first
two
years
of
our
internal
audit
function,
we
established
the
division
of
internal
audit
and
hired
staff.
F
F
The
supreme
court
has
adopted
and
revised
several
administrative
procedures.
They
have
revised
ap
part
7
reimbursement
for
official
travel,
they've
adopted
ap
part
19
and
revised
it,
which
is
the
aps
for
internal
and
external
audits
of
the
aoc
and
they've
revised
ap
part
3
personnel
policies.
Adding
ethics
provisions
they've
also
entered
an
administrative
order
on
surplus
property.
F
F
F
We've
made
several
improvements
to
property
accountability.
All
of
our
fixed
asset
information
is
currently
maintained
in
a
single
system
which
is
archibus
we're
working
to
update
our
sublocation
codes
and
emars,
we're
updating
insurance
certificates
with
state
risk,
and
we
conducted
a
physical
inventory
of
all
over
300,
fixed
assets
which
was
completed
earlier
this
year.
F
The
first
finding
of
committee
staff
was
that
the
auditor
of
public
accounts
recommendations
have
been
implemented,
and
we
agree
with
that,
and
we
also
agree
with
the
recommendations
made
by
the
committee,
and
we
will
implement
the
two
recommendations
made
by
the
committee.
We
will
incorporate,
with
reference
to
the
pro
card
recommendation,
we're
going
to
incorporate
a
statement
in
our
onboast
base
form,
which
is
a
workflow.
F
F
So
what
we're
going
to
do
is
we're
going
to
implement
a
statement
in
that
on-base
workflow
for
all
expenditures
over
five
hundred
dollars,
that
there
was
for
prior
verbal
approval
from
the
management,
so
that
manager
is
signing
off
on
that
when
it
goes
through
that
workflow-
and
this
will
help
us
maintain
some
flexibility,
because
that's
the
purpose
of
pro
cards
is
to
have
some
flexibility
to
be
able
to
make
expenditures.
F
For
example,
we
have
we
have
service
staff
that
go
out
throughout
the
state
and
service
security
systems
and
when
they're
out
servicing
security
systems,
we
do
have
contracts
and
we
purchase
from
existing
contracts
for
security
equipment.
But
if
they
get
out
there
and
they're
several
counties
away
and
they're
working
on
a
system
and
they
notice
that
there's
something
that
they
need
to
purchase.
F
They
need
to
have
the
flexibility
to
go
out
to
the
local
lowe's,
the
local
walmart
and
make
a
purchase
so
that
they
can
complete
the
installation,
and
we
will
recommend
that
the
supreme
court
more
formally
designate
the
internal
audit
division
as
the
judicial
branch's
reporting
entity
for
fraud,
waste
and
abuse
in
ap
part
19.
and
right
now
they
are
actually
the
reporting
entity
for
fraud,
waste
and
abuse.
It
just
doesn't
specifically
state
that
so
we'll
go
back
into
the
policy
and
specifically
state
it.
F
With
respect
to
finding
two
contract
documents
meant
many,
but
not
all
requirements.
We
again
agree
with
those
findings.
The
one
thing
we
would
like
to
note
is
that
the
most
common
finding
was
that
there
were
no
request
forms
that
were
retained
with
with
the
procurements
and
while
there
were
not
request
forms,
I
think
probably
the
most
concerning
thing
about.
F
That
is
that
there
might
not
be
approvals
from
management
or
there
might
not
be
approvals
from
budget
directors
or
the
budget's
office
for
the
expenditures,
but
for
every
contract,
where
there
was
an
approval
form,
we
did
have
a
contract
that
was
signed
by
management
and
also
signed
by
the
budget
director,
so
they
were
actually
approving
those
expenses.
It
just
wasn't
kept
with
the
request
form
at
the
beginning
of
the
process.
F
So
what
we
are
doing
is
we
are
leveraging
onbase.
F
So
all
that
will
be
documented
and
maintained
in
that
on-base
e-requisition
system
and
we're
also
going
to
be
documenting
the
competitive
exceptions
in
that
e-requisition
system
as
well.
So
after
it
goes
through
to
procurement,
if
they're
purchasing
it
based
on
a
competitive
exception,
it
has
to
go
out
to
management,
to
approve
that.
A
Okay,
not
exactly
the
same,
but
along
with
similar
line
of,
and
also
following
what
representative
fleming
asked?
Are
there
any
specific
reporting
or
any
any
specific
findings
when
you
go
away
from
the
lowest
price,
because
you
needed
to
do
that
because
the
lowest
price
wasn't
the
best
bid.
F
Right
and
we're
granting
an
award,
and
it's
best
based
on
best
value
instead
of
low
bid
right
and
since
I
have
been
in
this
position,
which
was
in
2008,
we've
not
issued
an
rfb
on
a
low
bid
or
on
a
best
value
basis.
We've
only
done
it
on
a
low
bid
basis.
A
Would
you
you
said
you
haven't
done
that
before,
but
could
we
go
ahead
and
put
something
in
policy
that
says
if
you
need
to
go
away
from
the
lowest
bid,
because
the
best
value
is
is
different.
F
A
We
make
a
specific
notation
of
the
reason
why
something
overcomes
the
location.
A
F
Policy,
and
actually
we
have
a
much
stricter
view
of
what
a
best
value
bid
would
be
than
what
mr
spears
was
explaining.
So
for
us,
a
best
value
interpretation
would
have
to
be
something
that's
communicated
into
the
bid
into
in
the
rfb.
We
would
have
to
tell
them
we're
going
to
grade
you
based
on
this
this
and
this.
So
if
it's
the
best
value,
it's
not
something,
that's
subjective
that
we're
seeing
on
the
back
end
when
we
get
the
responses
in
and
it
has
to
be
something
that
is
objective,
not
subjective.
F
A
F
Finding
number
three
was
about
the
gax
payments,
which
has
been
something
that
we
have
been
working
on
for
a
while.
So
aoc
has
never
issued
purchase
orders
or
delivery
orders
through
the
emars
system.
F
We
have
our
own
separate
in-house
purchase
order
database
that
was
created
by
its
years
and
years
and
years
ago,
and
we
issue
all
of
our
purchase
orders
through
this
purchase
order
database
and
all
of
the
information
that
mr
spears
was
talking
about.
That
is
included
in
those
prc
documents.
If
we
were
to
pay
with
the
prc
document,
that's
missing
in
the
gax
documents,
that's
all
included
in
our
po
database,
but
it's
not
available
in
emars.
So
it's
not
available
when
someone
from
finance
administration
cabinet
wants
to
look
or
someone
from
lrc
wants
to
look.
F
F
You
know,
guidelines
and
emrs
that
you
know
other
branches
are
following,
so
we
do
want
to
comply
with
that
comply
with
recommendations
and
we're.
Looking
for
ways
to
do
it,
and
so
what
we've
done
in
our
new
policy
is,
we've
stated
that
gax
documents
can
only
be
used
for
utilities,
telephone,
internet,
reimbursements
and
that's
all.
There
are
no
exceptions.
F
We
were
going
to
have
some
exceptions
or
we
thought
we
might
need
some
exceptions,
but
we've
been
working
with
the
controller's
office
and
ops
to
try
to
identify
how
else
we'll
be
able
to
make
some
payments
against
these
purchase.
Orders
that
are
not
in
the
system
and
we
are
going
to
be
able
to
use
standalone
prc
documents,
which
I
think
is
going
to
provide
a
better
accounting
tool
for
us.
F
So
for
the
next
fiscal
year,
we're
going
to
use
stand-alone
prc
documents
to
make
payments
against
our
purchase,
orders
that
are
in
our
own
separate
purchase
order
system.
While
we
work
toward
learning
how
to
up
to
put
issue
our
purchase,
orders
in
the
emars
system
and
we're
going
to
start
issuing
po's
and
do's
in
the
emars
system
within
the
next
year,.
F
We
are
working
on
making
continuous
improvements
throughout
the
office
finance
administration.
We
have
been
training
employees
on
new
policies,
procedures
and
in
emars.
We've
had
multiple
emars
trainings
over
the
last
few
months
and
we
just
started
training
our
accounting
employees
on
our
new
procurement
policy.
F
This
week
and
procurement
employees
are
going
to
be
trained
next
week,
we're
seeking
opportunities
to
leverage
emars,
we're
using
standalone
prcs
to
pay
pos
and
dos
instead
of
gax
documents,
updating,
cited
authorities,
lists
and
emars
to
include
sighted
authorities
applicable
to
the
judicial
branch,
which
has
been
one
of
our
challenges.
F
F
You
know
judicial
branch
budget
build
cited
authority,
so
we'd
like
to
build
out
the
sighted
authorities
list
so
that
we
actually
can
track
what
the
authority
is
for
us
to
issue
each
type
of
document,
we're
issuing
and
we'll
begin
creating
pos
and
dos
and
emrs
emars
beginning
in
fiscal
year.
2023.
F
F
We
also
have
several
updates
that
we
would
like
to
recommend
to
the
supreme
court
for
administrative
procedures,
including
judicial
branch,
grants,
procurement,
accounting,
capital,
construction,
operation,
maintenance,
court
facilities,
leasing
and
security,
and
we've
been
working
in
the
department
of
procurement
to
improve
our
vendor
management
and
contract
evaluation.
Administration.
F
This
has
been
a
huge
undertaking
for
these
folks
in
the
office
of
finance
administration.
We've
had
a
lot
of
changes
since
2018,
and
so
it
couldn't
be
done
without
all
of
the
management
that's
listed
on
this
page,
and
I
just
can't
thank
them
enough
for
their
willingness
to
make
changes.
It's
been
a
humbling
experience,
but
they've
all
been
very
willing.
So
I'm
just
pleased
to
work
with
this
group
of
people
and
wanted
you
all
to
know
that,
and
if
you
have
any
questions,
we'll
be
happy
to
take
them.
A
I
would
like
to
ask
mr
spears
to
come
back
up
and
sit
with
you
and
then
I'm
gonna
we're
gonna
start
with
senator
carroll
chairman
carroll
and
then
we'll
go
to
the
next
question.
Thank.
I
You,
mr
chairman,
and
I
guess
I
kind
of
have
a
question
in
general
and
you
all
may
not
be
able
to
answer
this,
but
I
I
do
matter
of
fact
we're
doing
our
budget
for
the
organization
that
I
run
right
now.
So
you
know,
I
know
what
a
headache
it
is
tracking
expenses
and
being
consistent,
and
I
get
all
that.
I
I
guess
I'm
a
little
surprised
that
I
guess
I
assume
through
state
government
that
there
that
all
the
practices
were
standard
throughout
every
cabinet
and
we
were
all
supposed
to
do
it
the
same
and
the
fact
that
you
all
are
doing
individual
policies
for
alc.
I
guess
that
surprises
me
a
little
bit
and
jerry.
That
might
be
something
that
you
can
address
from
from
your
background,
is
it
do
do
cabinets
and
and
programs
within
cabinets,
have
the
ability
to
have
unique
policies
in
relation
to
procurement
and
budgeting
and
expenditures,
and
that
type
of
thing.
C
Mr
chairman,
basically
with
the
executive
branch
agency,
those
policies
and
guidance
comes
from
the
finance
cabinet
and
the
controller's
office,
and
so
they
are
expected
to
pretty
much
follow
suit
with
that
guidance.
But
if
you're
looking
at
different
branches
of
government
like
the
legislative
branch,
the
judicial
branch,
they
may
vary
differently
from
those
policies
and
guidance
because
they
are
a
separate
branch
of
government.
I
F
So
we
do
have
to
use
emars
because
it
rolls
up
into
the
annual
the
annual
financial
reports,
but
we
have
not
had
to
use
it
in
the
same
way
as
the
executive
branch.
Jenny.
F
A
F
Have
not
had
to
use
it
the
same
way
as
the
executive
branch
in
fact
have
not
had
the
training
or
even
been
included
on
a
lot
of
the
of
the
email
updates
that
may
go
out
about
emars,
because
we're
in
a
different
branch
of
government,
so
we
are
working
to
try
to
you-
know,
have
a
better
information
line
with
ops
in
the
controller's
office
so
that
we
can,
you
know,
establish
processes
that
I
think
are
more
in
line
with
what
the
executive
branch
is
doing,
because
I
think
it's
going
to
make
it
easier
for
our
partners,
like
the
legislature,
to
see
what
we're
doing
and
know
that
we're
handling
things
in
a
way.
I
Mr
chairman,
if
I
might
just
follow
up
in
in
looking
with
the
initial
presentation,
I
mean
obviously
there's
a
lot
of
structure
built
in,
but
there
also
seemed
to
be
a
lot
of
flexibility
built
in
to
bypass
the
policies
that
were
in
place.
I
I
Do
you
all
feel
comfortable
with
the
changes
you're
making
that
not
only
will
dollars
be
accounted
for,
but,
as
the
chairman
said
reasons
for
what
happened
being
documented,
I
know,
and
when
I
do
a
budget
we
we
document
every
year
when
we
budget
money
and
in
the
notes.
This
is
what
we're
doing.
This
is
our
plan,
and
you
know
if
it
doesn't
work
out
then
in
the
next
budget
we
document
what
happens
so
the
numbers
are
great.
I
But
if
you
don't
document
reasons
in
more
detail,
it
all
loses
meaning,
and
it's
all
you
know
it
can
be
very
subjective
at
that
point.
If
you
don't
explain
why
you
did
what
you
did,
do
you
all
feel
pretty
comfortable
that
that,
in
the
future
that
everything
will
be
accounted
for
both
numerically
and
you
know,
within
documentation
and
explanation.
F
So
I
would
say
I
feel
confident
with
with
accounting
for
what
we're
doing
right
now,
but
I
feel
more
confident
with
what
we're
doing
in
the
future.
So
let
me
explain,
I
think,
you're
talking
about
the
actual
versus
you
know
what
what
would
have
been
allowed
versus
the
actual
expenses.
Well,.
I
If
you
do
a
contract
and
you
have
a
contract
and
it
exceeds
what
what
it
was
supposed
to
the
fact
that
if
you
pulled
money
from
somewhere
else,
that
that
is
documented
or
there's
a
reason
or
it's.
G
F
I
mean
I,
I
can't
swear
that
that
has
never
happened,
but
to
the
best
of
my
knowledge,
that's
not
something
that
happens
on
a
regular
basis,
but
the
going
back
to.
I
think,
representative
nemesis
question
about
the
interpreter
contracts,
and
why
there's
such
a
variation
between
what
was
authorized
and
what
was
actually
spent
where
that
money
was
going.
F
F
So
we
were
always
inserting
something
ridiculously
high
because
you
never
know
which
interpreter
you're
going
to
use.
So
we
were
inserting
something
ridiculously
high
on
every
contract,
so
we
never
hit
the
maximum,
and
you
know
the
budgeted
number.
Is
the
budget
number
we're
going
to
spend
about
what
we
spent
last
year?
That's
how
we
figure
up
our
budget,
but
the
contract
amounts
would
exceed
what
the
budget
number
was
just
because
we
never
knew
which
contract
to
apply
the
funds
to
and
going
forward.
F
A
Thank
you
at
least,
I
know
one
of
the
things
we're
talking
about
is
going
to
zero-based
budgeting
in
various
cabinets,
and
this
may
be.
That
would
answer
that
question,
and
so
the
reason
we
put
you
guys
put
a
large
number
is
because
that
wasn't
the
reason
you're
using
that
system,
that
it
was
a
field
you
had
to
fill
out,
but.
F
A
Didn't
have
anything
to
do
with
the
oversight
of
the
auditing
okay,
all
right,
but
the
new
system
is
not
going
to
have
that
that
little
quirk
there
correct
so
on
on
scale
on
slide
number
five.
When
we
talk
about
the
number
of
dollars
that
have
gone
down
quite
substantially,
six
million
dollars
from
fy20
to
21
and
operating
almost
down.
So
can
you
can
you
do
you
know
what
that
is?
That
may
be
a
question
better
for
miss
henderson.
A
Okay-
and
I
think
you've
answered
my
question
on
slide
number-
six,
for
example,
that
allowable
for
fy21
was
25.3
million
and
the
use
was
5.1
that,
to
you
doesn't
mean
much
because
you
weren't
using
it
for
that
purpose.
Now
you
said
with
respect
to
interpreter
services,
but
is
that
also
true
with
other
contracts?
It's.
F
Not
it
might
be
true
on
a
case-by-case
basis,
but
by
and
large
it's
the
interpreter
contracts
that
I
think
that
made
the
majority
of
the
difference.
We
have
a
number
of
interpreter
contracts
and
I
mean
probably
a
hundred
or
maybe
more
interpreter
contracts
and
they
were
all
being
put
at
a
very
large
amount,
and
I
don't
know
of
any
other
category
of
contracts
that
we
were
inserting
as
sc
contracts.
That
probably
should
have
been
a
master
agreement.
A
On
slide
12,
we
talk
about
the
conflict
of
interest.
The
change
made
to
real
property
leases,
the
obviously
the
purpose
of
that
the
catalyst
to
that
was
what
happened
with
justice
wright's
contract
for
his
office
in
in
ledger,
county
and
I'll
get
to
that
in
a
minute.
But
it
says
no
employee
or
family
member.
A
I
know
that
he
tried
to
get
a
contract
with
aoc
that
was
stopped
and
then
the
next
day
his
son
contracted
with
aoc,
but
does
that
also
include
a
an
employee
or
family
member
ownership
interest
in
an
llc
or
another
company?.
F
It
does
and
we
have
our
vendors
fill
out
a
disclosure
of
ownership
so
that
we
know
everybody
that
has
an
interest
in
the
company.
F
A
A
F
So
our
files,
our
contracts,
are
electronically
housed
all
of
our
documentation
for
our
solicitations
and
our
contract
requests
are
not
electronically
housed.
Right
now,
once
we
get
a
requisition
in
place,
they
will
be
electronically
housed,
and
one
file
in
particular
was
lost
when
we
moved
physically
move
the
files
from
department
to
department.
A
I
think
that's
all
the
questions
I
have
I
do
have
well.
I
have
one
more
question
that
is,
and
I'm
a
lawyer.
So
when
I
say
one
more
question,
don't
hold
me
to
it.
The
judges
laugh
when
lawyers
say
you
got
one
more
question.
Your
honor.
I
think
you
said,
mr
spears,
that
there
was
one
area
that
they
disagreed
with
or
didn't
have
comments
on
or
didn't
didn't
didn't
make
progress
toward
help
me
understand
what
you
said,
because
I
don't
know
exactly
what
you
said
and
what
is
that
one
area
and
why.
D
D
They
said
they
didn't
want
to
do
that.
To
preserve
flexibility,
we're
not
recommending
they
do
that
either.
We
just
want
them
to
have
some
type
of
relatively
informal
communication
with
their
manager,
so
that
someone
there
is
aware
that
they
are
making
purchases
on
the
pro
card
for
our
recommendations.
They
agree
to
follow
them
and
they
gave
very
good
feedback
on
how
they
felt
about
those
you.
A
Agree
with
that
muslim,
yes,
okay,
no
other
questions
I
do
want
to.
I
do
want
to
note.
I
want
to
commend
the
chief
justice
or
director
gibbons
and
the
aoc.
I
want
to
remind
everyone.
The
reason
we're
here,
and
that
is
because
mike
harman
auditor,
mike
harmon,
did
an
audit
of
the
aoc's
expenditures,
credit
card,
usages,
leasing,
practices
and
it
was,
in
my
view,
the
biggest
black
mark
on
the
court
system.
In
my
memory,
I've
been
a
lawyer
for
nearly
20
years.
A
It
was
a
tremendous
tremendously
good
audit
that
was
done
and
my
I
want
to
commend
the
chief
justice
because
he
he
he
met
that
audit,
not
with
any
kind
of
defensive
posture,
not
with
any
kind
of
old
butt,
butt,
butt
or
pointing
fingers.
He
went
to
work
immediately
on
fixing
those
problems
and-
and
we
are
here
today-
and
I
would
note
that
our
staff
made
a
finding-
which
they
reported
today-
that
there
have
been
major
internal
control
improvements
since
2018,
and
so
I
wanted
to.
A
I
wanted
to
put
that
on
the
record
that
that,
while
we
have
more
improvements
to
to
be
had,
we
always
will
that
significant.
The
significant
problem
that
we
had
that
was
unearthed
by
mike
harman
has
been
seriously
addressed,
and
I
wanted
to
thank
thank
you
and
especially
director
givens,
for
the
work
that
you
guys
have
done
with
no
further
questions.
I
think
we're
going
to
rest
at
ease
for
a
moment,
because
I
think
we've
lost
quorum
by
one
person
and
we
need
to
approve
the
report.
A
Yes,
sir
senator
yeah.
I
Thank
you,
mr
chairman.
We
spoke
earlier
about
the
the
the
budget
funds
and
what
is
whatever
is
left
over,
that
it
remains
within
aoc.
How
do
you
all
track
that,
and
what
can
that
be
used
for?
Is
it?
Is
it
part
of
the
the
following
year
budget,
where
it's
it's
integrated
into
that
or
how
is
that
tracked?.
I
Please
I'm
just
curious,
it's
you
know
not
reverting
back
to
the
general
fund.
I
just
how
we
track
it,
because
I
don't
guess
I've
ever
heard
in
any
budget
request
that
we've
got
all
this
money
left
over
from
the
previous
year.
That's
probably
not
information.
They
would
want
the
legislature
to
know
when,
when
budgeting.
F
Well,
we
do
report
it.
I
know
it
goes
in
through
k
bud.
You
know
if
we
do
have
anything.
That's
left
over.
It
does
get
reported
to
the
legislature,
but
I
also
know
that
carol
would
probably
tell
us
that
the
judicial
branch
has
been
structurally
imbalanced
for
a
number
of
years.
So
I'm
not
sure
that
there's
really
a
lot
that
you
know
gets
carried
forward.
I
Well,
I
appreciate
you,
all's
work
and
I
don't
want
any
of
you
all
thinking
that
you
know
we're
questioning
what
you
all
do,
because
quality
people
within
that
branch
of
government
and
I
have
the
utmost
faith
in
them,
and
it's
just.
We
can
always
do
better
through
our
processes,
and
I
complement
you
all
for
your
efforts
and
and
staff
for
the
work
they've
done
through
this
report
and
in
their
review
and
the
auditor.
A
Going
to
take
a
five
minute
and
try
to
make
sure
that
we
have
a
quorum,
so
we
can
go
ahead
and
prove
this.
But
my
last
question
is
this:
you,
you
read
the
audit
from
mike
karma
a
number
of
years
ago.
Do
you
feel,
like
all
of
those
issues,
employees
buying
property,
blah
blah
blah
all
the
stuff
that
was
in
there,
and
people
can
go
back
and
reference
that
are
all
those
things
covered
by
what
the
new
policies
are?
Are
there
other
things
that
we
need
to?
A
Okay,
thank
you
all
right,
we're
not
going
to
take
five
minutes,
we're
going
to
go
ahead
and,
and
I'm
going
to
take
a
motion
to
approve
the
report
somewhere.
Is
there
a
second
there's
been
a
motion
in
a
second
and
we
need
to
do
a
roll
call
to
make
that
official.
I've
made
that
mistake
before
and
my
good
friend's
over
here.
Looking
at
me
very
closely
said:
don't
do
it
again,
so
we're
going
to
call
rome.