►
Description
Administrative Policies meeting from November 9, 2017. For the full meeting agenda visit https://goo.gl/wWLXCC
A
A
C
So,
just
very
briefly,
mr.
chair-
and
there
was
a
committee
on
my
only
question-
is
how
are
we
doing
as
compared
to
other
miss
powers
of
comparable
size
and
Ontario?
In
this
respect,
like
do
we
have
more
uncollectible
taxes
that
we're
rating
off
or
less
or
are
we
more
or
weigh
less
I
know?
This
item
comes
up
in
this
committee
on
a
regular
basis,
so
may
not
have
that
information
at
hand,
but
I
would
like
to
have
that
inquiry
examined
and
report
it
back.
Thank
you.
D
You
mr.
chair,
so
the
way
that
normally
we
would
benchmark
this
against
other
municipalities,
we
tend
to
look
at
our
total
of
uncollected
taxes
as
a
percentage
of
our
total
levy,
and
the
city
historically
has
been
fairly
low,
I've
seen
them
up
as
high
as
20%
of
an
annual
levy.
We
run
somewhere
around
four
to
five
percent
of
the
total
levy
of
uncollected
in
a
year.
So
we
look
at
the
actual
balance,
as
opposed
to
the
write-offs
I
would
say
with
write-offs.
D
As
the
committee
knows,
we've
had
a
couple
of
instances
last
couple
years
where
we've
had
some
large
ones,
particularly
the
Queen's
properties
that
that
went
to
exempt,
but
on
a
general
basis
in
terms
of
these
were
we're
fairly,
consistent
and
usually
within
budget
each
year.
So
so
nothing,
that's
that's
too
far
off
the
mark.
E
C
D
You,
mr.
chair,
so
there
is
a
process
for
properties
that
currently
are
in
arrears.
For
three
years
or
more,
we
can
start
a
tax
sale
process
which
is
a
legislative
process
to
put
to
tax
sale
and
and
to
get
the
proceeds
to
pay
off
the
taxes
and
any
additional
charges.
There
is
another
report
actually
we'll
be
speaking
to
tonight
on
the
agenda
where
the
province
has
changed
the
rules
that
we
can
do
that
in
certain
instances
within
two
years
now
and
that
will
be
before
the
community
tonight.
A
Thank
you.
Are
there
any
other
people
who'd
like
to
take
speak
to
the
tax
write-offs
in
Section,
357
and
358.
Seeing
none
I
will
close
the
meeting
and
I'll
call
the
meeting
to
order.
Do
I
have
a
mover
for
an
approval
of
the
agenda,
councillor
Stroud
and
seconded
by
Councillor,
shell,
all
those
in
favor.
A
A
F
F
Just
let
you
know
some
of
the
outcomes
that
we've
had
to
date
to
remind
you
and
give
you
a
recap.
We
started
out
a
while
ago
with
a
motion
to
investigate
the
month
of
November
and
we
also
are
considering
the
month
of
March
and
we
were
in
front
of
admin
policies
earlier
this
year
to
give
you
a
recap
of
some
of
the
internal
findings
of
our
evaluation
of
those
two
months.
F
F
G
F
Of
who
are
licensed
patio
operators
and
one
who
is
just
our
sidewalk,
cafe
style
patio.
So
we
have
35
licenses
across
the
city.
Nine
five
are
non
serving,
so
we
kind
of
had
about
a
1/3
take
a
1/3
of
interest
in
the
process
and
since
November
1st
we've
had
been
monitoring
the
patio
occupancy
only
by
doing
drive-bys
at
sort
of
mid
day
and
to
date.
In
the
first
week
that
we've
been
implemented,
we
haven't
actually
seen
anybody
participating
or
utilizing
the
patios.
F
So
what
we
intend
to
do
at
the
end
of
this
month
is
reach
out
to
the
operators
to
find
out
whether
or
not
they
experienced
anything,
positive
or
negative.
With
regard
to
this
and
I,
don't
know
whether
or
not
it's
in
the
weather,
whether
it's
time
of
year,
what
it
might
be
we'll
continue
to
put
together
all
of
the
information
that
we've
had
in
the
past
from
the
internal
circulations
and
we'll
be
coming
back
to
amend
policies
in
the
new
year.
F
With
a
summary
of
the
findings,
some
input
back
from
the
restaurants
and
a
most
likely
recommendation
for
your
consideration
in
terms
of
moving
this
forward.
We're
anticipating
some
inclement
weather
this
evening,
but
I,
don't
believe
that
it's
gonna
be
sufficient
enough
for
us
to
ask
them
to
dismantle.
F
F
F
A
D
You,
mr.
chair,
so
the
tax
write-off
report
is
before
you.
We
have
a
recommendation
to
write-off
approximately
fifty
eight
thousand
dollars
of
taxes,
and
that
includes
a
school
board
share
of
about
eighteen
thousand.
This
amount
is
what
is
budgeted
within
the
current
year
budget,
so
there'd
be
no
effect
on
the
we're
all
budget.
With
respect
to
this,
and-
and
there
is
an
appendix
that
lists,
the
specific
properties.
A
They
could
do
we
have
any
questions
from
the
committee
seeing
none
any
questions
from
the
public
I
think
mr.
Dixon
may
have
already
asked
a
related
question.
Do
I
have
a
mover
to
bring
it
on
the
on
the
floor,
councillor
Baum
seconded
by
Councillor,
well
sanik
any
further
discussion
or
question
or
comments,
seeing
none
we'll
call
to
vote
all
those
in
favor
that
passes
unanimously.
Moving
on
to
business
item
B
2017
external
audit
plan
could
I
get
a
introduction
from
staff.
D
Thank
You
mr.
chair,
so
we
are
often
running
with
our
2017
year-end
audit.
The
auditors
actually
have
already
been
in
and
done
some
preliminary
in
term
work
and
planning
and
as
in
the
past,
one
of
the
the
processes
that
they
have
is
to
come
and
meet
with
the
administrative
policies
committee
to
present
their
audit
plan,
which
was
attached
to
the
report
and
just
provides
an
opportunity
for
the
members
of
the
committee.
D
G
So,
as
desiree
has
mentioned,
we
have
already
started
our
audit
process
and
we're
well
underway,
having
completed
some
of
our
audit
procedures
to
date,
but
certainly
with
the
book
to
come
as
part
of
our
year-end.
So
it's
really
important
to
have
this
discussion
here
tonight
to
gain
your
insight
and
your
focus
as
well
in
terms
of
the
execution
of
our
final
audit.
So
page
3
speaks
to
the
items
that
we
should
be
speaking
to
you
and
your
role
at
this
point
with
respect
to
audit
planning.
G
So
the
very
first
piece
there
speaks
to
our
audit
approach
and
audit
risks.
So,
of
course,
similar
to
previous
years,
our
audit
approach
really
is
risk-based
focused,
but
there
has
been
nothing.
That's
been
identified
to
the
courses
the
course
of
our
conversations
that
has
really
identified
any
specific
risks,
which
is
a
good
thing
so
moving
into
page
four
in
terms
of
our
audit
plan
considerations,
so
a
great
place
to
start
when
we're
looking
year-over-year
is
to
have
good
conversations
with
the
management
team
in
terms
of
what
has
changed.
So
you
can
see
there.
G
The
biggest
change
from
a
financial
reporting
perspective
speaks
to
the
change
in
the
financial
reporting
system
in
year,
so
that
will
be
incorporated
into
our
audit
approach
and
we'll
be
reporting
back
to
you
on
that
front.
As
part
of
our
audit
findings
in
the
spring
on
the
right-hand
side
of
the
page,
there
we
always
remind
you
to
the
extent,
there's
been
any
changes
in
standards
your
every
year,
be
it
accounting
standards
or
auditing
standards,
and
there
are
neither
of
those
to
apply
for
fiscal
year.
G
2017
page
five
speaks
to
materiality
materiality
is
an
important
audit
concept,
because
at
the
end
of
the
completion
of
our
audit,
we
weigh
materiality
relative
to
the
findings.
So
you
can
see
here
there's
lots
of
numbers
on
the
page,
but
the
important
thing
to
note
is
that
the
overall
reporting
materiality
is
set
again
this
year
at
ten
million
dollars,
which
is
the
same
figure
that
was
derived
at
last
year
and
the
pieces
at
the
bottom
speak
to
page.
G
Six
is,
of
course,
the
financial
statements
for
the
city
of
kingston
are
presented
on
a
consolidated
basis,
which
is
required.
So
page
number
six
actually
speaks
to
the
individual
components
that
feed
into
the
financial
statements
and,
of
course,
the
biggest
piece.
There
speaks
to
the
utility
corporations
that
are
incorporated
into
the
financial
statements
that
are
financially
significant,
but
overall,
there's
been
no
change
in
scope
and
no
change
in
each
of
these
entities
as
well.
Compared
to
the
previous
year.
G
Page
number
seven
speaks
to
our
audit
approach.
So,
as
I
said
earlier,
our
audit
approach
is
very
much
risk-based,
but
this
gives
you
a
snapshot
of
a
flavor
of
all
of
the
financial
statement
captions
and
the
work
we
do
around
there.
We
do
audit
a
number
of
municipalities,
so
we
do
tailor
our
audit
approach
to
the
municipal
sector.
G
So
the
audit
approach
here
would
be
consistent
with
what
you
would
see
elsewhere
and
I
just
wanted
to
draw
your
attention
to
page
number,
eight,
just
a
reminder
that
we
do
spend
a
lot
of
time
on
payroll
expenses,
because,
by
its
very
nature
it
represents
a
significant
component
of
your
overall
statement
of
operations.
So
we
do
look
at
the
controls
and
we've
already
started.
That
work
is
part
of
our
in
term
audit
and
we'll
certainly
be
in
a
position
to
report
that
back
as
well
as
part
of
our
audit
findings.
G
G
Page
number
12
speaks
to
the
team,
so
the
team
is
virtually
identical
to
what
we
would
have
presented
to
you
last
year.
Rebecca
prophet
who's
in
the
audience
here
tonight
is
the
audit
senior
manager
who's
worked
on
the
city
for
the
last
eight
years.
So
she
brings
a
lot
of
breadth
and
depth
of
experience.
G
Page
number
13
speaks
to
the
audit
cycle
and
time
table,
so
you
can
see
here
we're
having
our
discussions
in
November
and
we'll
be
back
in
a
position
or
planned.
Hope
is
to
be
back
at
this
committee
in
May,
with
the
results
of
the
findings
of
our
audit,
no
significant
change
there
year
over
year,
as
we
work
our
way
through
the
appendices
appendix
one
you
would
have
seen
as
well
as
Appendix
two,
so
I
won't
spend
any
time
on
those
this
evening.
G
Unless
there
are
any
questions
appendix
three
I
wanted
to
just
spend
a
couple
of
minutes
on
speaking
to
the
things
that
we
should
have
conversations
around
at
the
planning
stage.
So
for
your
information,
the
engagement
letter
that
is
addressed
to
the
CIO
has
been
included
in
this
package
for
your
reference
and,
of
course,
the
audit
planning
report
that
we're
going
through
here
tonight
and
then
the
other
piece,
that's
important
from
a
perspective,
speaks
to
the
required
inquiries.
So
this
is
part
again
of
our
professional
standards,
particularly
around
fraud
risks.
G
G
Moving
through
the
next
few
pages,
the
engagement
letter
does
go
on
for
a
few
new
few
pages
and
I'll
stop
at
appendix
4.
Appendix
4
is
on
page
18
of
this
report
and
it
speaks
to
lien
and
audit.
So
Lina,
not
it
is
something
new
and
it's
something
different
and
we're
very
happy
to
say
that
the
city
of
Kingston
is
the
first
audit
that
we've
actually
applied
this
on
so
kudos
to
the
management
team
for
being
innovative
with
us.
As
we
go
along
this
journey,
which
is
new
and
different.
G
If
any
of
you
have
had
the
benefit
of
doing
any
lean
in
projects
in
the
past,
it's
certainly
something
that
takes
audit
to
a
whole
new
level.
So
we
are
working
with
the
team
with
respect
to
HR
and
payroll
and
working
on
the
outcome
of
that
process.
So
it's
something
new
and
different
and
I
thought
might've
be
of
interest
to
this
committee
and
the
very
final
appendix
appendix
5
speaks
to
new
auditor
reporting.
I
put
that
in
there
for
information.
The
audit
reports
that
we
know
today
is
changing.
G
Standards
came
out
this
summer,
so
it
is
new
again
just
in
terms
of
completeness.
An
appendix
6
speaks
to
current
development,
so
your
financial
reporting
framework
is
under
piece
AB.
There
are
some
piece
up
changes
coming
for
next
fiscal,
so
we're
working
on
a
seminar
actually
for
our
P
sub
clients
here
in
Kingston,
to
be
delivered
in
January.
That
management
will
be
certainly
invited
and
encouraged
to
attend
to
make
sure
we
all
stay
on
top
of
those.
G
H
G
Sure,
thank
you
so
the
lean
so
lean
as
we
know
it
has
been
incorporated
into
the
audit.
So
basically,
I
can
tell
you
what
it
looks
like
so
we're
required
under
professional
standards
to
get
an
understanding
of
all
of
your
significant
accounting
activities
and
your
processes.
So
typically,
historically,
it's
you
know
it's
it's
written
documentation
over
several
pages.
That's
updated
annually
through
conversations
with
the
management
team.
So
what
we
did
this
year,
for
example,
to
incorporate
lean.
G
We
had
the
process
owners
sitting
in
a
room
with
us
for
the
better
part
of
a
half
a
day
in
a
particular
process,
with
brown
paper
on
the
wall,
starting
from
the
beginning
of
the
process
to
the
end
of
the
process,
sort
of
mapping
our
way
through
what
the
process
looks
like
today,
identifying
pain,
points
and
observations
about
things
that
maybe
could
be
done
a
little
bit
differently
and
potentially
some
some
more
efficiently
as
well.
So
we're
working
with
the
team
in
terms
of
the
output
of
that
on
where
it
goes
to
the
next
step.
A
A
D
Thank
You
mr.
chair,
so
this
this
report
is
before
the
committee
tonight
with
respect
to
the
vacancy
rebate
program
that
that
currently
exists.
We
have
a
budget
of
about
$800,000
for
the
vacancy
rebate
program
and
any
one
year
and
in
2000,
the
2016
economic,
provincial
economic
outlook
and
fiscal
review
put
forth
some
options
for
municipalities,
some
more
flexibility
around
these,
the
programs,
so
the
vacancy
rebate,
as
well
as
the
the
tax
class
reduction
program
for
for
vacant
land
that
has
a
reduction
in
the
tax
class.
So
the
province
has
put
this
forward.
D
They
they
left
it
very
flexible
to
municipalities
what
they
might
like
to
do.
If
anything,
they
have
set
a
process
up
where
there
has
to
be
consultation
with
the
business
community
and
that
consultation
has
to
be
reported
back
to
the
province.
All
the
information
and
the
recommendation
goes
back
to
the
province,
and
then
it
will
be
done
through
a
regulation.
The
reason
for
that
is
the
province
is
trying,
on
one
hand,
to
try
to
maintain
some
consistency
across
across
the
various
municipalities.
I
can
tell
you,
though,
we're
starting
into
this
and
looking.
D
So
we've
brought
this
before
the
committee
tonight,
first,
just
to
give
a
bit
of
background
on
what
some
of
the
options
are
and
some
of
the
changes
might
be
and
within
the
the
report
I
think
on
page
six,
there
are
some
different
options
that
have
already
been
proposed
by
other
municipalities,
so
things
like
adjusting
the
rebate
or
the
reduction
rates,
either
up
or
down
some
consistency
across
property
classes
for
those
rates,
the
potential
of
applying
a
declining
type
of
rebate
or
limiting
the
eligibility.
So
rather
there's
an
ongoing.
D
There
would
be
a
limit
of
say
out
of
a
ten
year
period.
They
couldn't
someone
couldn't
apply
for
it
for
more
than
three
years,
tailoring
it
to
more
specific
local
uses
and
probably
the
most
common
one.
That
I'm,
particularly
in
some
of
the
larger
municipalities
who,
who
are
a
little
bit
ahead
of
us,
is
phasing
it
out
or
ending
the
program.
So
I
would
say
the
majority
of
those
that
are
looking
at
getting
rid
of
it
are
phasing
it
out
over.
H
It's
important
to
acknowledge
the
again
the
historical
context
for
this
Miss
Black,
2001
I,
believe
it
says
in
the
report
is
when
the
post,
the
practice
started
of
giving
rebates.
It
came
from
the
province
and
from
the
Missal
Act.
Does
the
treasurer
know
the
motivation
for
including
this
in
the
Municipal
Act
in
2001,
of
like
the
origins
of
the
rebate
program
in
the
first
place,
because
if
we're
talking
about
possibly
phasing
it
out,
we
need
to
know
its
history.
I
I
It
was
not
always
there
for
us
if
the
tenant
left
or
could
not
be
collected
from
where
his
real
property
taxes
collected
on
the
property
and
the
property
can
be
sold
if
the
tenant
left
or
bankruptcy.
That
kind
of
thing
we
were
left
with
right
off,
so
it
was
unstable
form
of
revenue
for
the
municipality
as
the
province
down
downloading
began.
H
Okay
and
then
the
the
changes
that
we're
contemplating
now
are
also
originating
at
the
provincial
level
I
understand,
but
as
we
see
in
other
instances,
there's
some
discretion
given
to
the
municipalities.
So
that's
kind
of
the
point
that
we're
at
now
where
we
have
to
have
the
conversation
provincial
II
they've
been
told.
But
what
there's
some
discretion
about?
How
we
do
it
is
that
it
that.
J
Thank
You
mr.
chair
I,
think
I
should
clear
this
clear
in
my
head:
I've
heard
about
this
rebate
for
many
years,
so
it's
in
2001
the
the
process
changed,
but
the
ability
to
reduce
the
property
tax
on
commercial
businesses
has
been
around
for
quite
a
long
time.
Isn't
that
right,
if
the
bit,
if
the
property
is
vacant
longer
than
2001.
I
So
when
there
was
the
business
occupancy
tax,
sorry
through
you,
mr.
chair,
when
the
business
occupancy
tax
was
there.
If
there
was
not
a
tenant,
there
would
not
be
the
tax
on
the
business.
It
would
just
be
the
real
property
tax.
Then,
for
a
couple
of
years
they
tried
to
do
it
in
a
different
way
where
if
there
was
a
not
a
business
in
the
property
as
of
November
of
the
year,
they
could
apply
to
have
it
returned
in
the
vacant
subclass
for
the
prior
for
the
next
year.
I
J
Okay,
thank
you.
It
has
been
something
I've
heard
about.
Many
people
talk
about
it,
especially
in
terms
of
the
downtown
that
it's
not
fair,
that
a
business
that's
empty
gets
a
a
tax
cut.
It
is
what
how
people
perceive
it
so
I'm
really
pleased
that
the
province
is
presented.
This
and
I
can
I
can
see
why
a
number
of
cities
have
already
eliminated
it.
It
just
makes
it
seem
more
fair
and
the
perception
was
that
it's
easier
to
leave
a
business
vacant.
J
If
your
taxes
are
lower
and
I
realized,
the
public
doesn't
quite
understand
how
it
all
worked,
but
that
was
the
perception,
so
I'm
I
hope
we
turn
to
say
what
Belleville
has
done
or
others
have
just
reduced
it
and
then
gotten
rid
of
it
in
a
fairly
short
time.
I'm
sure
in
the
public
you'll
hear
a
number
of
comments
of
different
types,
but
I
like
this.
Thank
you.
A
C
It
seems
as
if
we're
gonna
be
removing
a
disincentive
right.
So
that's
a
very
good
thing
now.
My
main
question
is
a
little
bit
off
the
beaten
track
on
this,
and
if
the
chair
wants
threw
me
out
of
order,
I
will
accept
that
it
has
to
do
with
what
I
would
call
a
residential
vacancy
right.
It's
a
bit
of
a
different
concept
than
the
reports
doing
with
an
on
I'll.
Tell
you
why
I'm
raising
it
you've
been
following
the
media.
C
They
can
me
do
things
that
situation
can't,
but
they've
been
talking
about
introducing
an
actual
tax
on
that,
and
there
was
an
article
in
the
Whig
standard
last
weekend
on
a
realtor
based
in
Toronto,
who
is
doing
property
sales
in
Kingston
and
I'm
wondering
how
many
of
those
are
actually
beacon.
So
I
know
it's
off
topic
and
I
said
so,
but
I'm
wondering
if
that
might
be
on
the
record
and
his
staff
may
be
able
to.
C
A
A
H
H
A
So
the
recommend
recommendation
before
us
is
that
council
approve
the
recommendations
outlined
in
administrative
policies.
Committee
report
number
aap
1702
one
date
of
November
9
to
2017
as
follows:
that
council
consider
that
the
options
available
available
in
this
report
and
that
staff
consult
with
general
public,
including
the
business
community
and
report
back
to
Council
when
the
final
recommendations
as
a
result
of
those
consultations
by
the
second
quarter,
2018
all
of
those
in
favor
and
that
passes
unanimously.
D
D
Currently,
property
has
to
be
in
arrears
for
three
years
before
we
can
initiate
tax
sale
procedures.
There
is
change
legislation
now
that
will
allow
us
to
initiate
start
to
initiate
those
procedures
within
two
years.
We
are
recommending
that
there
would
be
some
instances
where
perhaps
we
may
want
to
do
that
where
we've
determined-
and
we
would
review
properties
when
they've
reached
two
years
to
determine.
First
of
all,
whether
the
risk
of
collection
is
high
and
also
looking
at
the
value
of
the
taxes
that
are
outstanding.
D
We're
starting
the
tax
sale
process
earlier
could
increase
our
chance
of
recovery.
So
if
they
are,
there
is
a
significant
amount
owing
we
don't
want
to
add
a
third
year
on
and
put
that
at
risk
of
not
being
able
to
collect,
or
if
we
already
know
that
it's
going
to
be
an
issue,
then
we
might
as
well
start
the
process
early.
There
are
a
number
of
accounts
that
we
do
clear
off
within
three
years,
and
so
we
wouldn't
want
to
use
staff
time
and
the
cost
of
a
tax
sale
at
two
years.
D
If
there's
not
a
risk
of
the
collection,
we'd
like
to
just
remain
with
the
with
a
3-year
process,
but
certainly
the
recommendation
is
that
there
may
be
some
instances
and
we've
listed
in
the
report.
Consideration
of
things
like
a
failed
tax,
sale
property.
If
the
property
is
they
can
land
and
certainly
looking
at
the
value
of
the
property,
and
the
value
of
the
tax
is
outstanding,
where
there
may
be
times
that
we
would
want
to
to
use
this
new
legislation
and
actually
implement
the
process
within
two
years.
D
The
second
part
of
the
report
is
some
right
off
of
uncollectible
taxes
and
there's
a
list
there's
a
breakdown
in
a
summary
of
the
taxes
that
we
would
like
to
write
off.
So
these
are
a
little
different
from
the
write-off
report.
These
are
ones
that
are
definitely
uncollectible
and
there's
a
number
of
reasons
why
they
are.
There
are
some
properties
where
it's
not
appropriate,
to
conduct
a
tax
sale.
D
If
it's
an
abandoned
piece
of
property
or
a
small
little
piece
that
that's
come
off
of
a
subdivision
or
something
that
nobody
would
want
to
buy,
except
perhaps
a
neighboring
property,
but
we
can't
offer
that
to
the
neighbor,
because
it's
not
our
property,
it's
not
owned
by
us.
So
we
don't.
We
would
have
to
go
through
the
tax
sale,
which
again
is
a
costly
procedure
to
do
so.
We
have
a
few
of
those.
D
D
We
have
a
couple
on
the
list
tonight
where
there's
been
a
failed
tax
sale
and
we
believe
if
we
write
off
a
partial
amount
of
the
taxes
based
on
the
value
of
the
property,
we
may
have
a
successful
tax
sale
again
and
so
we'd
like
to
try
it
again
with
a
lower
amount.
So
we're
recommending
some
write
off
of
that,
and
then
we've
got
a
couple
of
properties
where
we
do
just
have
some
errors
in
assessment:
roll.
It
was
duplicate
assessment
and
the
roll
was
invalid
and
they
just
need
to
be
to
be
written
off.
D
We
haven't
done
this
I
believe
since
some
alga
mation,
we
haven't
actually
cleaned
this
up,
and
this
is
really
just
a
cleanup
to
get
some
of
these
off
of
the
the
outstanding
taxes,
and
we
haven't
done
that
since
amalgamation,
going
forward.
We'd
like
to
do
this,
assuming
that
we'll
have
the
properties
on
each
year,
we
would
come
back
each
year
and
do
this
cleanup
process
once
a
year
from
a
financial
considerations.
D
These
taxes
have
all
been
expensed
already.
As
a
write-off,
so
council
will
remember
the
committee
will
remember:
we
do
have
an
allowance
that
we
set
up
at
the
end
of
each
year
as
part
of
our
audit.
We
look
at
things
that
we
know
are
not
going
to
be
collectable
and
we
actually
expense
them
and
do
an
allowance
against
them
at
that
point
in
time.
So
these
have
all
been
expensed,
so
there
is
no
further
expense
that
we'd
be
charged
through
the
budget
for
these
particular
properties
that
we're
trying
to
clean
out.
A
I
What
we're
sorry
through
you,
mr.
chair,
what
we're
trying
to
say
with
where
the
risk
of
collection
is
high,
is
that
we
feel
that
by
allowing
the
taxes
to
accumulate,
we
may
not
have
a
successful
tax
sale
when
we
do
take
the
property.
So
if
the
value
of
the
property
is
very
low
and
the
taxes
are
accumulating,
we
would
want
to
move
it
quicker
so
that
we
can
sell
it
successfully.
I've
tax
sale.
I
D
You
mr.
chair
I
was
just
gonna.
Add
to
that
I
think
our
our
practice.
Our
our
policy,
obviously
is
to
try
to
work
with
property
owners
to
get
the
taxes
collected.
So
quite
often
we
will
enter
into
agreements
where
we
think
there's
some
hope
and
some
kind
of
payment
agreement
and
do
whatever
we
can
so
that
we
don't
have
to
go
to
tax
sale.
So
I
think
just
to
further
to
your
question
on
what
a
high-risk
is.
D
H
H
D
H
When
we
get
to
decorations,
we
can
do
that.
The
other
question
I
had
was,
did
you
mean
to
repeat
the
same
wording
authorized
to
begin
the
tax
sale
process
when
a
property
has
reached
two
years
and
starting
an
earlier
tax
sale
process?
Is
the
word
sale?
Would
that
make
it
clearer
if
we
put
sale
because
or
there
are
other
processes
that
aren't
sale,
that
aren't
a
sale,
that
our
tax
processes
that
we
look
at.
H
H
C
Thank
You
mr.
chair
and
thanks
again
to
staff
for
a
very
detailed
explanations
and
to
the
questions
from
the
committee
I'm
wondering
if
we
can
go
to
page
64,
which
has
a
property
listing
uncollectible
taxes
pursuant
to
and
so
forth.
I
guess
I've
got
some
questions
on.
That
is
everybody
at
that
that
page
right
now?
C
Okay,
so
I
guess
the
first
question.
Looking
at
the
total
write-off
column,
which
is
the
third
column
from
the
right
and
the
items
5
6
&
7
we've
got
three
items:
totaling
over
200
grand
out
of
the
turn
or
50
grand,
so
I'm
just
wondering
if
there's
any
comments
from
staff
as
to
those
particular
items
going
up
two
lines
and
over
one
column
we
hit
the
number
of
years
column
and
we
see
items
number
3,
&,
4
we've
got
12
years
and
14
respectively.
C
So
I'm
just
wondering
why
that
so
long
before
it
comes
to
this
stage
of
realization,
have
staff
been
tracking
this
in
the
past
and
have
they
been
granting
leniency
or
whatever?
So
two
other
minor
points.
Looking
at
the
address
column,
I
see,
there
are
actually
seven
of
the
addresses
of
13
that
have
a
zero
attached
to
them,
so
like
zero,
Carlton,
Street,
etc.
That's
seems
to
be
so
curious
where
other
properties,
for
example,
like
number
five,
has
eight
eight
nineteen
and
a
half
Montreal
Street,
so
I'm
just
one
ring.
C
As
for
the
lack
of
detail,
that's
applied
and
then
on
the
first
one,
there's
a
typo
there,
Wellington
Street,
to
take
it
up
the
ass
and
then
just
question
with
that
as
where
that's
the
city
or
Barry
field,
because
there's
Wellington
Street
in
Wolfe.
So
just
you
know
curious
I'm
wondering
why
you
know
sort
of
things
are
as
Whittier,
and
maybe
you
can
get
back
to
me
on
that
or
maybe
put
it
in
the
record
somewhere
else.
I,
don't
expect
a
full
answer
right
now.
Thank
you.
D
I
Three
mr.
chair
for
the
spelling
mistake,
you're
correct
it
should
be
Wellington
Street,
and
that
is
in
the
city
towards
the
properties
that
have
the
twelve
and
fourteen
years.
Those
are
previous
failed
tax
sales,
which
were
not
appropriate
to
bring
to
tax
sale
again
regarding
the
large
value
properties.
Those
are
previous
failed
tax
sales
that
we
are
now
bringing
down
to
where
they
will
have
two
years
of
taxes
so
that
we
can
bring
the
property
to
tax
sale
again
to
hopefully
have
a
successful
tax
sale.
Oh.
A
H
A
Seems
pretty
straightforward,
but
do
we
have
any
discussion
on
the
amendment
seeing
none
I
will
call
to
vote
all
those
in
favor
that
passes
unanimously.
Do
we
have
any
further
discussion
on
the
motion
as
amended,
seeing
none
I
will
call
to
vote
all
those
in
favor
that
passes
unanimously.
Moving
on
to
business
item
ii
by
a
monthly
scheduling
of
meetings
could
I
get
an
introduction
from
staff.
K
Thank
You
mr.
chair
pleased
to
be
here
this
evening
to
present
our
report
dealing
with
the
bimonthly
meetings
really
does
a
housekeeping
report
in
the
sense
that
we
ran
a
pilot
for
the
last
couple
years
and
the
results
have
confirmed
that
the
bimonthly
means
for
administrative
policies
committee
is
the
way
to
go
forward
earlier
this
week
we
also
confirmed
the
EIT
P
going
to
monthly
meetings.
K
We
feel
that
this
is
in
keeping
with
councils
objection
our
objectives
with
respect
to
efficient
and
effective
use
of
resources,
while
at
the
same
time
providing
effective
engagement
with
the
community
and
allowing
for
council
staff
and
a
community
to
effectively
deal
with
matters
come
forward
to
this
committee.
Thank
you.
A
Very
good
I
think
that
summed
up
almost
everything,
but
do
we
have
any
questions
from
the
committee
seeing
none
do
we
have
any
questions
from
the
community
members
seeing
none
I'll
ask
for
a
mover
to
put
the
motion
on
the
floor.
Councillor
Boehm
seconded
by
Councillor
you're
off.
Do
we
have
any
discussion
on
this
I
think
councillor
Boehm
summed
it
up
in
our
last
meeting
with
a
related
topic,
councillor
Stroud
yeah.
H
It
is
crucial
that
we
address
staff
and
counselor
management
issues
such
as
this
one
to
these
efficiencies
that
are
found
by
by
this
kind
of
thing,
in
other
words,
taking
away
six
meetings
a
year
and
then
being
able
to
add
them
when
needed,
rather
than
having
12
Stan
meetings,
whether
you
have
urgent
business
or
not,
is
definitely
going
to
save
several
hours
of
my
time
and
staff
time,
and
if
you
multiply
it
by
the
number
of
people
here
today,
it
seems
a
bit
of
a
no-brainer.
Thank
you.
A
Very
good
any
further
discussion
seeing
none
the
recommendation
is
that
commencing
in
2018
calendar
year,
administrative
policies
committee
meetings
be
scheduled
every
two
months
for
the
option
for
additional
meetings
at
the
call
of
the
chair,
all
those
in
favor
opposed
and
that
passes
unanimously
I
wasn't
sure
counselor
Strad
was
there.
That's!
Okay.
L
Thank
you
and
through
you,
mr.
chair,
we're
pleased
to
be
here
this
evening,
I'm
joined
by
Lisa
Capener
hunt
to
my
right.
She
is
the
city's
chief
building
official,
so
we've
been
working
on
this
on
an
aspect
of
what's
before
you
this
evening
for
a
period
of
time,
and
that
came
to
this
committee
previous
in
terms
of
the
the
fee
review
that
we
did
the
comprehensive
fee
review
for
building
services.
So,
in
a
sense
the
report-
that's
before
you
tonight,
it
does
a
number
of
things.
L
One
of
those
things
is
implement
some
of
the
changes
that
needed
to
be
made
to
the
building
services
by
law
based
on
the
fee
review,
and
it
also
does
a
number
of
other
things
that
we've
been
trying
to
address
based
on
public
concern
and
needing
to
implement
some
changes.
So
those
are
identified
in
the
executive
summary
we're
here
to
take
any
questions
and
thank
you.
J
You,
yes,
it
has
to
do
with
them.
Establishing
a
process
for
the
review
of
alternative
solutions.
I
mean
that's
really
taking
us
into
the
future
and
I
know
when,
when
we
talk
about
what's
permitted
to
build,
you
have
to
follow
the
Ontario
Building
Code.
So
is
the
Ontario
Building
Code
opening
up
with
new
alternative
solutions,
or
is
it
sort
of
as
people
come
to
cities
to
say,
I
want
to
you
say,
a
type
of
siding
that
isn't
permitted
or
a
type
of
septic
system
that
isn't
normally
permitted?
J
M
That's
for
you,
mr.
chair,
alternative
solutions
were
introduced
into
the
building
code
quite
a
while
ago,
just
recently
we're
starting
to
see
more
and
more
applications
for
alternative
solutions.
The
code
allows
us
to
review
alternative
solutions
to
make
sure
that
they
meet
the
same
level
of
safety
for
performance
and
design.
That's
provided
for
in
the
building
code.
M
So
if
they
can
demonstrate
that
they
can
meet
that
same
performance
level
with
their
alternative
solution,
then
we
can
accept
that
solution
and
the
chief
building
official
is
the
only
one
who
can
review
alternative
solutions
to
ensure
that
they
meet
that
level
of
safety.
We
have
put
provisions
in
with
this
bylaw
to
the
building
code
allows
us
to
put
prescribed
processes
in
for
these
types
of
applications.
So
this
the
amendment
here
includes
the
alternative
solution
application
process.
So
we
do
have
an
application
form
that
we've
introduced
where
the
applicant
has
to
provide.
M
J
Thank
you,
that's
kind
of
what
I
was
thinking
might
happen
like
it,
it's
going
to
add
to
the
workload,
but
in
the
long
run
they
add
the
the
result.
We're
hoping
is
more
efficient
building
systems.
I
mean
people
are
coming
up
with
new
ideas
all
the
time,
so
there
will
be
discretion
for
our
chief,
you
to
say
yes
to
things
that
might
not
be
used.
Provincially
at
the
moment.
That's
what
I'm
hearing
that
sound
right.
A
M
Yeah
worse,
a
lot
of
municipalities
are
starting
to
see
an
influx
of
innovative
designs
that
are
coming
in.
The
designs
have
to
be
approved
through
a
building
code
Commission
or
the
Canadian
material
standards.
So
we
look
at.
We
take
all
of
that
information
into
account,
as
well
as
any
testing.
That's
been
done
through
Intertek,
but
we
are
seeing
a
lot
more
coming
in
for
a
lot
more
projects.
Last
year
we
probably
saw
about
10,
and
we
anticipate
that
that's
going
to
get
the
numbers
are
gonna
go
higher,
okay,.
M
Through
you,
mr.
chair,
in
terms
of
tiny
houses,
if
they're
over
108
square
feet,
they
would
have
to
meet
the
provisions
that
are
in
the
building
code.
If
there's
any
materials
that
they're
putting
in
there
that
they
could
determine
would
meet
the
same
level
of
performance,
we
would
take
a
look
at
them
to
see
if
that's
something
that
we
could
approve.
A
C
Thank
You
mr.
chair
and
thanks
to
staff
for
the
report,
I
was
privileged
to
take
part
in
the
public
consultation
on
this
and
learn
quite
a
bit,
and
it's
me
an
example
of
some
of
the
work
that's
done
by
staff
that
doesn't
make
it
above.
The
radar
people
aren't
really
aware
of
this,
so
I
was
really
taken
out
on
like
seeking
greater
fairness.
C
So
that's
excellent
I
know
a
couple
of
questions
I'm
wondering
if
anything
is
changing
with
respect
to
how
you're
dealing
with
me
the
rare
cases
of
people
who
try
to
get
around
the
process
by
not
applying
for
a
building
permit
at
all.
They
just
start
construction
and
are
you
on
top
of
that?
Like
do
you
rely
on
reports
from
people
reporting
it,
or
do
you
try
to
check
it
out?
Okay?
Well,
this
person
is
doing
something
and
they
don't
have
a
building
for
it
our
building
permit
for
it.
C
So
that's
one
question
and
then
my
other
one
is
somewhat
related.
We
probably
remember
of
the
situation
over
in
England
a
little
while
ago,
where
they
have
this
horrible
fire
and
one
of
being
blamed
on
sort
of
exterior
cladding.
That
was
basically
not
very
fire
resistant
and
the
apparent
building
you
just
got
charred
and
very
short
order
with
huge
loss
of
life
and
the
same
material
is
usable
in
Canada,
but
only
up
to
say
a
certain
height,
so
I'm
wondering
like
this
is
going
to
be
a
question
of
sort
of.
C
You
know
what
happened,
but
if
you
were
to
come
across
say
an
example
of
that
that
or
that
material
being
used
or
other
material
being
used,
that
is
not
say
legal.
How
would
you
deal
with
that
so
again,
like
they?
Don't
necessarily
need
an
answer
right
now,
but
I
guess
an
important
enough
case
that
maybe
people
should
be
aware
of
how
the
city
would
handle
that,
just
because
it's
been
a
an
important
item
in
the
media
recently.
Thank
you.
L
Thank
you,
and
through
you,
so
on
the
question
of
a
legal
building,
there
are
varieties
of
ways
that,
as
a
municipality,
we
are
working
on
the
way
that
we
address
a
legal
building.
Sometimes
the
information
comes
to
us
by
way
of
a
neighbor.
Sometimes
the
information
comes
to
us
by
way
of
coming
in
for
a
business
license,
for
example,
and
then
that
triggers
us
to
look
at
the
zoning
and
it
also
triggers
us
to
look
to
see
whether
or
not
there's
been
a
legal
building.
L
Sometimes
it
comes
to
our
attention
through
the
fire
department,
if
there's
a
fire
order
and
the
property
or
fire
inspection
has
taken
place,
and
sometimes
it
just.
It
comes
to
our
attention
because
our
inspectors
are
out
working
in
the
field
and
if
they
see
a
site
where
there's
ongoing
construction
and
they
don't
have
any
knowledge
of
a
regulatory
process
that
can
give
them
pause
to
look
at
the
property
as
well
and
to
see
is
there
a
building
permit?
Have
they
gone
through
the
regular
process?
L
So
there
are
a
variety
of
ways
that
that
information
comes
to
us
and
we
do
follow
an
enforcement
process
under
the
Building
Code.
Our
inspectors
do
related
to
any
of
those
examples,
and
the
outcome
of
them
can
be
different,
whether
it's
regularizing
use
through
the
zoning,
whether
we're
issuing
stop
work,
orders
that
type
of
thing
happens.
Sometimes,
if
there's
a
legal
construction
or
construction
without
a
permit,
that's
taken
place.
So
there's
a
variety
of
ways
that
we're
addressing
that
as
a
community.
M
Through
mr.
chair
I
just
want
to
address
some
of
the
the
item
on
the
cladding
for
the
building
in
England
not
burned
down,
the
interior
building
code
doesn't
allow
for
that
over
the
four
storeys.
So
we
wouldn't
even
review
that
for
sufficiency
on
anything
higher
than
that
they
would
have
to
meet
the
same
performance
of
the
design
and
systems
and
materials
specifically
indicated
in
the
Ontario
Building
Code,
and
if
they
don't
meet
that
we
would
not
be
able
to
approve
it.
E
A
B
B
So
the
report
you
have
before
you
is
actually
the
first
of
a
series
of
reports
that
staff
will
be
bringing
to
this
committee
over
the
course
of
the
next
several
months.
The
reports
will
be
dealing
with
review
and
update
of
our
business
licensing
bylaw
and
we've
taken
this
approach,
rather
than
just
one
omnibus
report
based
on
the
fact.
B
The
issue
really
that
we're
focusing
on
here
in
terms
of
our
proposed
amendments
is
around
reducing
the
rate
of
false
alarms
in
2016
Kingston
police
responded
to
836
security
alarm
calls
of
that
number
27
were
what's
called,
founded
alarms,
which
means
that
there
was
some
evidence
upon
the
officers
arrival
that
there
was
a
an
intrusion
or
break-and-enter
property
damage,
some
kind
of
an
emergency
situation.
The
remainder
809
were
deemed
to
be
false
alarms.
B
N
B
Our
belief
that
the
introduction
of
a
suspension
after
an
excessive
number
of
false
alarms
and
that's
defined
as
four
false
alarms
in
a
calendar
year,
that
that
will
represent
a
sufficient
deterrent
and
will
incentivize
alarm
monitoring
companies
and
their
end
users.
The
users
of
the
alarm
systems,
to
address
the
issues
that
are
causing
these
false
alarms
and
it
can
be
a
combination
of
user
error
or
mechanical
error.
B
We
conducted
a
stakeholder
consultation
with
the
alarm
industry
was
very
successful.
We
had
over
30
alarm
industry
representatives
in
attendance
and
we've
got
good
feedback
from
that
group,
and
we've
incorporated
some
of
that.
Some
of
they're
requesting
and
observations
into
our
recommendations
and
those
are
highlighted
as
well.
In
the
in
the
report.
Pages
11
10
through
12.
N
E
P
B
Through
you,
mr.
chair,
the
existing
fee
structure,
it
does
have
that
graduated
increase.
The
first
response,
the
first
alarm
in
a
calendar
year,
is
actually
no
fee,
followed
by
incremental
increases
for
the
second
through
the
fifth
false
alarm.
We
found,
however,
that
that
has
not
demonstrated
the
effectiveness
that
that
it's
intended
to
create,
and
so
one
of
our
recommendations
is
to
actually
standardize
have
a
flat
rate
of
120
dollars
for
each
false
alarm,
including
the
first
one.
B
The
fire
department
has
its
own
there's
a
as
you
may
be
aware:
a
standalone
by
law
that
regulates
false
alarms
for
fire
departments.
There
are
some
similarities
with
these
regulations,
but
there's
enough
that
is
different,
that
it
justifies
its
own
fire
alarm
by
law.
There
they're
not
in
a
position
I
would
suggest
to
not
to
respond,
regardless
of
how
many
alarms
are
received
from
particular
location,
whereas
in
the
case
of
security
alarms,
that
is
an
accepted
approach
in
across
municipalities
is
to
set
an
excessive
law
threshold,
after
which
we
would
not
respond
and.
B
After
four
in
a
calendar
year,
so
after
three
there's
a
mandated
caution,
notice,
that's
issued
to
the
alarm
monitoring
company
to
put
them
on
notice
that
an
additional
or
fourth
false
alarm
in
the
calendar
year
will
may
I
should
qualify.
That
may
result
in
suspension.
We
we've
chosen
may
instead
of
shell,
to
allow
some
discretion
from
on
the
part
of
the
Kingston
police
for
scenarios
that
may
be
extenuating
and
where
the
the
premises
could
be
a
bank,
for
example,
where
there
would
be
a
hesitancy
to
suspend
response,
but
certainly
high-value
properties
like
that.
B
A
H
C
C
Is
there
an
analysis
as
to
the
malfunctioning
of
an
alarm,
creating
a
false
alarm,
as
opposed
to
someone
say
pulling
it
as
a
prank
right?
The
alarm
goes
off
in
either
case.
Please
have
to
dedicate
resources
to
that
situation
right.
So
do
you
track
that?
Maybe
it's
in
the
report
mean
I
just
didn't
spot
that,
but
it
seems
to
be
an
important
point
following
up
on
what
Constantino
was
talking
about
and
then
my
next
two
questions.
If
you
have
finds
that
you're
levying
on
these
incidents,
how
are
you
doing
in
Ashley
collecting
them
right?
C
B
Can
speak
to
the
your
first
question
and
perhaps
I'll
ask
my
colleague,
Jamie
Lee
Murray,
to
speak
to
the
collection
of
finds
so
to
the
causes
of
false
alarms.
It
sometimes
depends
who
you
talk
to
in
terms
of
who's
to
blame
canasa,
which
is
the
Canadian
security
alarm
Association
the
so
the
industry
association
in
Canada
has
stated
that
in
their
estimation,
75%
of
the
false
alarms
are
caused
by
user
error
and
certainly
I
think
that
would
be
corroborated
by
what
we've
heard
from
the
alarm
monitoring
companies
at
the
stakeholder
consultation.
N
Through
you,
mr.
chair
I,
actually
send
invoices
out
to
alarm
companies
once
a
month.
So
I
have
many
different
alarm
companies
so,
depending
on
how
many
alarms
come
in
that
month
and
who
the
companies
are
there,
they're
sent
out
usually
via
email
or
I,
send
them
out
in
the
mail.
If
I
don't
have
an
email
account
for
them
and
I,
they
send
their
money
and
by
cheque,
or
they
call
in
and
pay
by
credit
card.
A
A
Q
Q
We
only
have
one
department
in
the
city,
housing
and
social
services
that
is
legislatively
required
for
access
to
some
of
our
programs
to
ask
questions
about
immigration
status.
Otherwise,
the
questions
are
not
being
asked
and
in
no
cases
is
information
being
reported.
If
we
find
someone
whose
immigration
status
is
pending
or
is
in
question,
so
it
was
a
pretty
brief
report
and
we
took
the
next
step
to
provide
you
with
the
draft
policy,
with
input
from
solidarity,
kingston
and
some
of
our
community
advocates
and
based
on
similar
policies
and
other
communities.
R
You
mr.
chairing
through
you
so
I
just
wanted
to
make
sure
I
understood
this
quickly
and
summarize
it
so
it
seems
like
there's
only
a
few
times
where
we
actually
would
have
to
ask
for
that
status
and
that's
a
legal
requirement
so
that
can't
change
regardless
of
any
policy
and
in
all
the
other
instances
we
weren't
asking
really
anyways
or
if
we
were,
it
was
kind
of
not
really
intended
to
be
what
have
been,
maybe
perceived
that
we
were
trying
to
find
out
their
immigration
status,
but
it
was
more
just
trying
to
get
some
ID.
R
So
that's
where
the
training
will
come
in
and
then
in
the
end,
all
we're
doing
is
kind
of
formalizing
a
best
practice
with
our
policy
that
we
kind
of
already
had
and
just
kind
of
dawn
in
the
eyes
and
crossing
the
t's.
So
not
a
whole
lot
is
gonna
change
here.
In
the
grand
scheme
of
thing,
we
just
basically
established
that
we
don't
do
this
anyways
unless
we're
obligated
to
and
here's
a
formal
policy.
Is
that
a
pretty
good
summary
of
it.
Q
Q
The
kids
would
say
even
asking
somebody
for
a
provincial
driver's
license
to
verify
their
address
instead
of
asking
them
for
a
piece
of
mail
or
some
other
documentation,
there's
incidental
ways
we
may
be
asking
without
realizing
that's
what
we're
asking.
So
there
is
a
training
component
to
it
absolutely,
but
for
the
most
part,
it's
not
our
practice
to
dig
into
someone's
immigration
status.
So
that's
just
okay.
R
And
just
further
follow
up
and
we're
not
breaking
any
federal
laws
or
any
any
jurisdictional
issues
with
this.
So
in
instances
where
we
have
to
report
it,
we
are
we're
going
to
continue
to
do
that
because
we're
legally
obligated
to
and
in
all
other
instances,
if
we
happen
to
ask
we
weren't
really
asking
for
that
anyways
we're
just
trying
to
confirm
something
else.
Q
J
You
mr.
chair,
the
one
I'm
interested
in
I
did
have
somebody
asked
me
about
this
last
year:
subsidized
child
care
services.
Currently,
that
seems
to
be
an
area.
The
city
needs
clarification
on,
because
I
remember
the
person
that
I
was
talking
to
was
not
eligible
for
childcare
subsidy
because
they
were
a
student,
but
it
looks
like
perhaps
they
will
be.
You
just
have
to
clarify.
Q
Through
you,
mr.
chair,
in
the
old
day,
nurseries
Act,
which
has
been
replaced
with
the
early
years
Act
in
the
old
day,
nurseries,
Act,
temporary
residents,
students
and
people
on
work,
visas
were
now
eligible
for
child
care,
so
that
was
incorporated
in
the
most
communities,
local
policies,
with
the
new
Act
that
language
has
been
removed,
but
many
communities
continue
with
their
old
local
policies
and
so
has
the
City
of
Kingston
like
our
peers
across
the
province.
Q
So
you
are
correct
that
we
are
looking
at
the
impacts
of
now
allowing
students
we
don't
perceive
that
there
will
be
financial
impacts.
We
have
some
other
tools
we
can
use
within
child
care.
A
more
thorough
report
on
child
care
in
general
is
coming
in
the
new
year,
but
we
are
hoping
that
we
will
be
able
to
allow
those
temporary
residents,
including
students
who
are
here
on
student
visas,
to
access
childcare
subsidies.
H
Said
thanks
your
worship,
Thank
You
mr.
chair
I'm,
not
trying
to
butter.
You
up
I,
wasn't
able
to
determine
from
the
wording
used
in
this,
but
the
answer
to
this
question.
So
that's
why
I'm
asking
about
the
term
undocumented?
It's
very
clear
from
the
description
in
the
package
that
referring
to
somebody
as
an
illegal
immigrant,
is
taboo
and
should
not
be
used
undocumented.
Q
Through
you,
mr.
chair,
no,
we
didn't
look
at
the
indigenous
population.
Specifically
I
can
tell
you
that
from
the
research
that
I've
done
and
inquiring
with
people
who
know
more
about
this
topic
than
I
do
that
many
undocumented
people
had,
for
example,
our
example
of
stoop
people
on
student
visas.
They
remain
in
the
country
beyond
the
length
of
their
student
visas
and
therefore
they
are
undocumented,
but
may
be
in
the
process
of
trying
to
get
documentation
to
stay
here.
But
for
many
reasons,
haven't
left
the
country
so
they're
not
necessarily
entry.
Q
In
most
many
cases,
they're
not
entering
the
count
of
the
country
without
documentation,
it's
that
there.
Whatever
reason
they
were
here
has
run
out
and
they
remain
in
the
country.
So
there's
a
gap
there
and
those
are
the
people
we're
talking
about,
primarily
that
are
undocumented,
specifically
around
the
indigenous
population.
Q
H
Brings
up
the
other
question,
which
would
be
any
anyone
without
without
identification,
and
that
would
also
include
homeless
people
at
amnesiacs,
so
I'm
wondering
if
maybe
I,
don't
know
whether
this
happens
and
whether
how
long
calm
and
this
is.
But
if
someone
presented
to
an
agency
with
no
documentation
at
all
and
no
ability
to
obtain
it
or
no
knowledge
of
how
to
obtain
it,
whether
that
is
and
considered.
But
perhaps
it
said,
that's
a
different
question.
Q
Through
you,
mr.
chair,
this
report
is
specifically
talking
about
immigration,
documentation
and
having
it
other
forms
of
documentation
identification.
Certainly,
our
staff
in
housing
and
Social
Services
work
very
hard
at
assisting
people
like
the
homeless
population,
who
may
not
have
any
verification
like
birth
certificates,
etc.
So
we
already
have
process
a
place
to
help
people
get
there.
I
did
ID
and
in
fact
one
of
our
agencies
has
what's
called
an
ID
bank
to
help
people
with
that
process.
H
P
Just
a
quick
question,
I
know
in
the
discussions
by
the
community
group
and
one
of
the
concerns
was
how
proactive
or
how
helpful
can
our
staff
be?
I
know
that
that
other
cities,
either
in
partnership
with
with
community
groups
or
by
themselves
and
I'm
thinking
of
Hamilton
and
Toronto,
indeed
have
pamphlets.
Q
Through
you,
mr.
chair
I
had
that
very
discussion
with
our
immigrant
settlement
organization
to
ask
them
how
best
to
do
that
and
their
recommendation,
which
housing
and
social
services
and
other
departments
will
be
implementing,
is
making
referrals
to
iske
and
having
their
settlement
staff
work
with
people.
The
problem
with
doing
any
paper
documentation
pamphlets
is
the
information
can
become
out-of-date
very
quickly.
So
the
suggestion
was
to
make
the
referral
and
the
link
to
our
immigrant
services
and
have
them
a
system
with
accessing
whatever
services.
They
need.
Excellent.
P
And
there
are
certain
organizations,
I'm
thinking,
police
services
and
library
that
are
solely
are
primarily
funded
by
the
city.
How
can
we
share
this
with
those
organizations
in
the
expectation
that
they
would
adopt
similar
policies?
I
know
that
we
can't
legislate
what
the
library
does.
We
can't
legislate
what
police
services
do,
but
it
I'd
be
hopeful
that
they
would
embrace
this
initiative
as
well.
S
Through
mr.
chairs,
so
there
are
a
couple
of
ways
that
can
happen
from
a
staff
perspective.
We
can
definitely
share
that
information
with
our
colleagues
and
counterpart,
but
I
think
that
all
of
these
boards
that
you're
referring
to
also
have
council
representation
on
their
boards.
So,
as
a
council
representative,
you
have
the
ability
to
raise
that
at
the
board
level
as
well
and
from
a
staff
perspective,
we
can
make
sure
that
we
share
this
information
and
the
policy
once
adopted
by
council.
Thank.
P
C
Just
have
one
question:
I
want
to
thank
staff
and
council
for
their
work
on
this
really
important,
and
there
was
a
very
strong
community
focus
on
bringing
the
policy
forward.
So
that's
very
commendable
and
some
excellent
questions
from
the
committee
there's
one
case.
I
have
be
one
of
the
clerk's
office
and
you
can
buy
a
license
to
get
married
for
hundreds
of
dollars
or
whatever,
and
maybe
at
that
point
you
have
to
present
ID
right
bill
to
show
who
you
are.
C
S
Three
mr.
chair
I
can
give
it
a
try,
although
I
am
not
as
familiar
with
clerk
services,
but
any
program
that
requires
identification
would
continue
to
require
identification.
What
we're
saying
is
that
this
doesn't
take
away
from
the
existing
services
that
we
have
and
and
I
think
we
mentioned
a
few
other
examples,
such
as
the
EM
fat
program,
which
is
the
low
income
assistance
program.
We
will
continue
to
ask
for
obviously
identification,
so
the
same
thing
would
apply
for
anybody
coming
in
and
requesting
a
marriage
license.
A
P
A
Okay,
do
we
have
a
any
further
comments
and
seeing
none
do
we
have
a
mover
for
the
recommend
date
or
for
the
motion
or
the
recommendation
councilors
draft?
Second,
my
counselor
shell.
Do
we
have
any
further
discussion
on
the
recommendation,
seeing
none
we'll
call
the
vote
all
those
in
favor
and
that
passes
unanimously.
T
Thank
You
mr.
chair,
you
have
all
been
given
the
package
containing
report
from
August
through
to
the
end
of
September
of
2017
and
will
give
a
brief
overview
of
the
report.
It
is
a
brief
report
and,
in
the
essence
of
time,
I
will
be
very
brief,
but
the
from
2017
year
to
date,
our
occupancy
rate
remains
high.
At
ninety
nine
point,
three
one
percent
Rita
crest
home
had
six
incidents
reproach
reportable
to
the
Ministry
of
Health
and
long-term
care.
T
H
You
so
I
see
in
that
financials
piece,
the
at
the
breakdown
and
and
this
isn't
the
time
to
go
into
a
detailed
analysis
of
the
financials,
because
we,
this
is
an
update,
but
as
he
and
this
is
I've
seen
this
before
the
second
paragraph,
the
nursing
it
says,
nursing
hundred
and
ninety
three
k,
overspent,
so
I.
Just
so
I
can
understand
that
figure.
That
is
compared
to
what
was
budgeted
for
the
year
for
nursing
in
the
annual
budget.
Correct
that.
T
Is
correct
and
a
majority
of
that
overspent
is
related
to
wages
so
going
forward
for
the
next
next
year
2018.
We
have
very
specifically
gone
through
the
wages
to
rectify
some
situations
in
there
where
we
were
overspending
and
not
budgeting
properly
for
part-time
wages.
So
that's
hopefully
going
to
be
rectified
for
next
year,
but
that
is
a
majority
of
that
yeah.
H
T
A
A
H
A
And
whereas
there
are
scientific
proof
that
marine
life
assume
assumes
these
balloons
are
source
of
food
and
fragments
of
balloons
have
been
found
in
stomach's
of
marine
life
and
balloon,
fragments
and
string
has
been
found.
Wrapped
around
marine
life
therefore
be
resolved.
The
staff
prepare
report
by
the
end
of
q1
2018
to
recommend
that
the
administrative
policies
committee
to
recommend
to
the
administrative
policies
committee,
how
the
city
bylaws.
O
You
mr.
chair,
so
I
just
have
this
one
page
and
I'm
fact-finder.
So
how
this
came
to
be
was
that
in
September
there's
a
newspaper
article
about
a
ceremony
that
was
gonna
happen
in
one
of
our
city
parts
and
it
was
gonna,
have
a
release
of
balloons.
Some
people
sent
me
that
article
said
is
that
true?
Can
it
really
be
allowed
and
I
checked
with
staff,
and
it's
true?
It
really
can
be
allowed
and
like
before
that.
This
is
why
I've
been
involved
with
pitching
Kingston.
O
O
You
know
like
ribbons
tied
around
seagulls
and
blue
herons
a
lot
so
there's
a
problem
out
there
with
all
the
shoreline
that
we
have
so
I
started,
looking
into
it
after
that
September
event
and
saw
that
Toronto
and
Hamilton
they
don't
allow
the
intentional
release
or
ceremonial
release
of
balloons.
In
their
city
parks
Clarington,
they
have
a
bylaw,
they
attach
it
to
their
litter
bylaws.
So
it
affects
not
just
city
parks,
but
all
of
the
county
of
Clarington
and
I
have
those
bylaws
and
I'll
forward
them
to
staff.
O
O
They
said
no
balloons
period
in
city
parks
and
then
you
had
all
the
clowns
they
had
to
leave
protested
and
so
I
wouldn't
want
it
to
go
that
far
I,
don't
want
to
protest
up
a
bunch
of
clowns
coming
from
Toronto
or
so
Rick
to
Kingston
you
put
together
together,
for
it,
like
balloons,
are
fine
and
they're
also
definitely
good
indoors.
It's
just
the
release
of
them
for
ceremonial
events
and
there's
a
lot
of
information
on
this
one
website
too
about
balloon.
Lanterns,
you
know
lighted
lanterns
into
the
sky.
O
They
can
be
classified
as
balloons
and
there's
pictures
of
owls
that
you
know
have
been
entangled
with
lanterns.
So
lanterns
seem
to
be
really
bad.
Sky.
Lanterns
is
what
they
call
it
sky
lanterns.
They
seem
to
be
very
harmful
to
wildlife
as
well,
so
there
would
be
exceptions
to
the
bylaw,
and
that
would
be
whether
her
scientific
balloons
we're
not
going
back
far.
It's
just
basically
the
latex
or
the
mylar
balloons
that
you
get.
You
know
at
Party,
City
that
says
two
or
three
years.
O
Those
are
you
know
your
birthday,
that
those
are
the
ones
that
shouldn't
be
released
outdoors
and
public
education,
you
know,
should
also
be
part
of
it.
So
you
know
postings
on
our
website
and
we
can
also
give
environmentally
friendly
alternatives.
So
apparently
funeral
homes
they
allow
ceremony
releases
of
balloons,
and
we
should
try
to
discourage
that,
and
you
know
like
people
if
they
still
want
to
release
something
to
the
air.
This
one
website
has,
you
know
you
could
blow
bubbles,
even
giant
bubbles,
they're
all
good
or
have
pinwheels
or
candles
kites.
You
know
do
drumming.
O
Instead
have
floating
flowers,
you
know,
release
them
or
wildflower.
Seed
packs
painted
rocks,
there's
lots
of
different
things
and
there
are
still
some
organizations
that
show
that
they're
a
bad
example,
the
Olympic
Games.
They
release
lots
of
balloons,
apparently
Disneyland
releases
lots
of
balloons,
so
we
just
try
have
to
try
to
combat
that
bad
behavior.
So
that's
sort
of
the
premise
of
looking
into
this.
H
Thanks
I
gladly
check
to
this
motion
I
think
so
it
was
great
for
us,
I,
don't
you're
part
counselor
or
Sanok.
The
the
only
thing
that
that
I'm
worried
about
is
unintentional
release
of
balloons,
which
also
happens
and
I'm
wondering
if
there's
any
way
similar
to
the
question
about
the
alarms.
If
you
know
trying
to
assign
blame
to
a
false
alarm,
how
do
we
know
I
mean?
Obviously
we
don't
want
to.
We
want
discourage
intentional
release
of
balloons,
which
is
what
this
motion
would
do.
H
Kids,
it's
very
hard
to
ban
unintentional
action,
but
we
may
need
to
revisit
this
to
capture
that
unfortunate
the
unintentional
release,
because
it
seems
to
me
that
when
you
might
actually,
after
one
day,
look
at
just
banning
those
mylar
balloons
that
are
a
helium-filled
because
they
mostly
end
up
in
the
atmosphere,
no
matter
what
you
do,
even
if
you
don't
mean
to
release
them,
they
they
go
windows
and
doors
and
it
can
happen.
I've
been
at
birthday
parties
where
it
it's
an
accident
and
it's
gone
right.
H
O
Why
I
was
trying
to
say
intentional
because
I
know
that
yeah
you
can't
really
stop
a
little
kid
if
they
accidentally
release
it
but
I'm
concerning
the
clowns.
That's
why
I
put
that
part
in
there
that
if
there
is
an
entertainer,
you
know
like
making
animals
out
of
out
of
balloons
that
maybe,
rather
than
just
give
the
balloon?
That's
shaped
in
a
dog
to
a
kid.
O
Well,
I,
sort
of
bring
it
to
the
forefront
and
make
people
feel
more
guilty
if
they
don't
secure
balloons-
and
you
know
their
child's
balloon
goes
up
into
the
air.
No
fine
participate.
People
think
that
that's
bad.
We
should
do
whatever
possible
to
hang
on
to
these
balloons
until
we
get
them
back
to
the
house.