►
Description
Administrative Policies Committee meeting from October 8, 2020. For full agenda details visit https://bit.ly/2OlWP8E
A
C
D
B
A
And
mr
chair,
I
will
just
quickly
remind
members
of
the
public
that
they
wish
to
speak
during
the
meeting
tonight
there
to
use
the
raised
hand
function
within
zoom
to
do
so.
There's
the
participants
icon
in
the
lower
left-hand
portion
of
the
menu
once
you
click
on
that
that
loads,
the
screen
on
the
right-hand
portion
of
the
screen
and
then
at
the
bottom
there's
ray's
ham
function,
but
I
do
not
see
anyone
who's
interested
in
participating
in
this
portion
of
meeting
mr
chair.
B
Thank
you
james.
So
that's
right!
So
bot.
If
you
have
clicked
on
where
it
says,
participants
at
the
bottom
of
your
zoom
screen,
you
get
a
side
screen
on
the
right
with
all
of
the
member
of
the
members
of
the
public
who
are
present,
there's
a
list
of
participants,
the
ones
the
members
of
the
committee
of
course
are
on
screen.
B
E
B
Thank
you.
So
if
we
approve
the
agenda
just
so
we're
clear
on
procedure,
if
we
prove
the
agenda
with
the
addendum
we're
approving
two
items
of
correspondence
and
the
withdrawal
of
three
items
from
the
agenda
and
if
that
happens,
any
delegations
related
to
those
withdrawn
items
would
be
out
of
order.
So
that's.
B
To
approve
the
agenda
with
the
addendum
wait
for
council
mclaren
just
to
while
we're
waiting
I'll
just
mention
what
happens
with
quorum.
We
need
four
members
out
of
the
six
minimum
to
maintain
quorum.
So
thank
you
for
the
three
of
you
to
for
your
attendance,
so
we
have
quorum
with
all
four
of
us
here.
B
There
are
two
members
absent.
If,
if
half
of
us
were
absent,
we
would
not
have
quorum
and
we
would
not
be
able
to
proceed,
but
we
do
have
quorum.
So,
council
mclaren,
if
you
have
been
listening,
we've
it's
been
moved
by
council
hall
and
second
by
council
kylie
that
we
approve
the
agenda
with
the
addendum.
B
B
B
A
B
B
B
B
B
Seeing
none
we
go
to
delegations.
The
first
delegation
was
related
to
item
f,
which
was
withdrawn.
The
second
delegation
was
related
to
item
f,
which
was
withdrawn,
and
the
third
delegation
was
also
related
to
item
f.
So,
mr
clerk,
are
there
any
other
delegations
other
than
the
three
originally
printed?
B
B
You
so
we're
on
to
business.
First
item
of
business
is
the
rideau
crest
home
board
of
management.
We
need
a
mover
and
secondary
to
resolve
into
the
board
of
management
we're
going
to
holland.
Secondly,
counselor
kylie,
all
those
in
favor
opposing
that
carries.
We
are
now
the
board
of
management
for
real
crest
home.
There
is
an
information
report
and
normally
that
is
introduced
by
the
administrator,
and
I
will
see
the
floor
to
her
if
she's
here.
G
Thank
you.
Can
you
hear
me
okay
perfect?
So
this
is
the
third
report
that
has
provided
the
readercrest
board
of
management
for
2020..
This
report
contains
information
from
july
through
to
the
end
of
august,
readercrest
has
seven
incidents
reportable
to
the
ministry
of
health
and
long-term
care
and
no
complaints
over
this
time
period.
G
G
At
the
time
of
our
last
board
of
management
meeting
the
home
had
not
received
its
final
inspection
report.
The
report
was
received
on
august
7th
and,
as
a
result,
the
home
was
issued
two
written
notifications
to
which
there
was
one
voluntary
plan
of
correction
and
one
compliance
order.
The
home
has
created
and
implemented
a
comprehensive
action
plan
to
address
all
areas
of
non-compliance.
G
There
is
no
requirement
by
the
ministry
to
inspect
or
review
the
compliance
order.
There
were
no
findings
from
the
resident
complaint.
As
of
august,
there
were
463
people
on
the
waiting
list
for
the
home
262
of
those
are
actively
seeking
and
or
requiring
admission
to
long-term
care
of
which
61
are
currently
in
crisis.
G
There
were
no
outbreaks
in
the
home
during
this
time
period,
the
home
has
started
to
repair,
prepare
story
for
the
resumption
of
capital
projects
in
conjunction
with
facilities,
management,
construction
services,
the
rfp
for
the
replacement
of
flooring
on
all
resident
terraces
has
been
awarded,
and
construction
is
in
the
process
of
being
prepared
and
planned
to
start
later.
On
this
month,
the
home
will
be
working
closely
with
both
the
contractor
and
city
staff
to
ensure
all
aspects
of
infectious
control
practices
are
in
place
and
being
followed
for
the
duration
of
this
project.
G
The
home
has
slowly
resumed
visitation,
as
direct
directives
have
allowed
by
the
chief
medical
officer
of
health
for
the
province.
We
are
currently
allowing
both
essential
visitation
and
general
visitation.
At
this
time,
management
continues
to
work
closely
with
all
staff
and
families
to
ensure
all
plans,
and
preparations
are
in
place
in
the
event
of
an
outbreak
being
declared.
G
As
of
the
end
of
august,
the
home
had
received
167
thousand
dollars
in
emergency
cove
at
19
provincial
funding.
This
funding
supports
the
cost
of
supplies,
screening
and
other
incremental
pandemic
expenses.
As
of
the
end
of
august,
the
home
had
spent
239
000
in
pandemic
expense
exceeding
the
budget
by
72
000.
This
funding
is
subject
to
reconciliation
against
qualified
expenses
at
year-end.
G
The
home
did,
however,
receive
further
funding
in
september
and
october,
which
brings
our
total
funding
amount
to
305
000
to
date,
to
which
we
have
spent
approximately
four
hundred
thousand.
As
of
the
end
of
august,
readercrest
home
had
spent
sixty-five
percent
of
its
municipal
financial
contribution
to
our
operating
budget,
which
is
seventy
four
thousand
dollars
under
budget.
This
does
not
factor
in
employee,
blue
banks
or
stat
holidays
remaining
for
the
remainder
of
this
year.
This
projection
does,
however,
factor
in
all
pandemic
costing.
E
Chair
two
questions
related
to
staff
and
costs
under
financials.
I
found
this
interesting
I'll.
Give
you
my
interpretation
and
you
can
just
you
can.
Let
me
know
if
it's
right
or
not
so
so
there
was
underspending
on
wages
or
typically
the
summer
months,
have
higher
wage
costs
due
to
vacation
coverage.
Et
cetera
was
that
underspent
that
have
been
underspent
more
because
people
were
not
taking
as
much
holidays
this
year.
G
G
E
Okay
and
the
the
okay,
and
so
then,
just
in
terms
of
like,
let's
say,
future
costs
with
staffing.
If
I'm
trying
to
get
a
sense
of
like
with
let's
say
worst
case
scenario,
an
outbreak
in
a
long-term
care
facility
with
it
with
staff
having
to
take
time
away
from
work,
let's
say
if
they
were
exposed
or
someone
in
the
family
was
that
type
of
thing.
What
are
we
looking
at
for,
like
capacity?
Is
there
like
in
terms
of
the
number
of
staff
and
the
budget
available?
G
We
are
seeing
some
of
those
challenges
now,
as
there
is
a
number
of
respiratory
illness
in
the
community
not
necessarily
related
to
covid,
but
we're
seeing
children
back
in
schools
and
colds
and
and
that
sort
of
thing
is,
is
very
widespread
in
the
community.
So
as
soon
as
staff
are
falling
down
with
those
symptoms,
they
of
course
don't
pass.
Our
screening
or
not
allowed
in
the
home
have
to
stay
away
from
the
home
for
a
number
of
days,
while
they're
getting
tested
and
we're
awaiting
a
negative
result
as
well
as
no
symptoms.
G
So
we
are
struggling
in
that
aspect
by
backfilling,
with
our
part-time
staff,
we're
seeing
a
high
cost
in
overtime
at
this
time,
we're
seeing
a
lot
of
shifts
where
we're
running,
not
at
full
capacity.
So
in
the
event
we
do
need
to
go
into
an
outbreak.
We
do
know
that
we
are
going
to
see
a
number
of
staff
automatically
being
removed
from
the
home
because
they're
going
to
have
contact
tracing.
G
So
that's
that
is
a
real
fear.
We
do
have
plans
in
place
to
cross
train
throughout
many
of
our
staff
as
an
example,
dietary
and
housekeeping
will
help
with
feeding
so
they're
taking
courses
with
their
dietitian
to
ensure
that
they
can.
They
can
help
in
that
capacity.
So
we're
looking
at
a
number
of
areas
that
we
can
prepare
for
in
the
event
that
we
do
see
further
reductions
in
staff
due
to
sickness.
I
F
Go
ahead.
Thank
you,
mr
chair
3u.
Reading
the
report.
We
heard
about
two
different
types
of
visitors
that
can
come
now
to
rideau,
crest,
essential
visitors
and
general
visitors
and
the
first
don't
have
to
have
physical
distancing
requirements,
but
they
have
to
wear
masks
and
then
the
second
do
need
to
have
physical
distancing
in
addition
to
masks
so,
ms
keys,
could
you
help
us
understand
the
difference
between
the
two
who's
essential
and
who's?
The
general
visitor.
G
Absolutely
this
has
changed
over
the
course
of
the
pandemic
a
number
of
times
what
we're
seeing
with
essential
visitors
at
this
point
is
caregivers,
are
falling
under
that
that
title
caregivers
are
meant
to
be
able
to
come
into
the
home,
assist
their
loved
one
assist
the
staff
in
caring
for
their
loved
ones,
so
they're
coming
in
they're,
helping
with
in
many
cases,
bathing
feeding
dressing
grooming.
So
they
are
not
required
to
follow
the
physical
distancing
requirements
when
they
are
deemed
caregivers,
general
visitors.
G
We
we
do
want
to
maintain
that
social
distance
as
much
as
possible.
General
visitors
are
friends
who
may
be
coming
to
visit
a
resident.
They
are
being
tested
and
doing
screening
before
coming
into
the
home,
but
we
are
asking
that
they
maintain
that
social
distance
when
they
are
in
the
home
and
with
the
resident.
So
it's
just
the
caregivers
that
aren't
required
to
do
that,
because
they
are
in
many
cases
providing
hands-on
care
to
that
resident.
F
Okay
yeah.
Thank
you
that's
helpful.
My
second
and
final
question
is
about
the
provincial
funding
that's
been
allocated
for
covid.
I
believe
that
it
runs
until
october.
If
I
read
the
report
correctly
and
I'm
wondering
what
happens
after
that,
because
presumably
you'll
need
additional
funds
will
just
be
another
provincial
funding
announcement
at
that
time.
G
G
We
will
see
further
payments
come
through
because
we
still
are
required
to
have
screening
high
touch,
surface
cleaning,
increased
costs
and
pandemics
with
masking
for
all
staff
and
visitors.
So
we
make
the
assumption
further.
Further
funding
will
come
through,
but
we
have
been
hearing
it
primarily
on
a
two-month
basis.
So
far,.
B
Thank
you.
I
have
a
question
related
somewhat
to
what
cancer
hold
was
asking
about
capacity
at
the
home
in
the
unfortunate
possible
possibility
that
the
pandemic
lasts
say.
Another
12
months
are
the
current
practices
and
precautions
and
stocks
of
ppe
and
so
on
capacity
and
so
on.
Are
we
seeing
a
trend
towards
being
in
where
residents
might
be
at
risk
for
lower
levels
of
care?
If
this
carries
on
for
another
12
months
or
do
we
have
measures
in
place
to
deal
with
that
eventuality?.
G
So,
in
regards
to
personal
protective
equipment,
we
have
been
continuing
to
order
that
stock
and
we
are
keeping
a
very
healthy
stock
in
our
pandemic
room.
In
the
event
we
do
need
to
declare
an
outbreak.
We
are
also
seeing
through
many
of
our
vendors,
that
stock
is
running
low
again
similar
when
the
pandemic
was
first
declared.
G
So
we
do.
We
do
continue
to
to
maintain
that
in
terms
of
staffing,
we
are
continuing
with
recruitment
quite
diligently
and
have
been
quite
successful
in
doing
that.
So
we
are
trying
to
maintain
to
ensure
that
all
of
our
vacancies
are
getting
filled
in
a
timely
manner,
so
that
we
don't
fall
into
a
scenario
where
we're
also
having
staff
that
are
sick,
as
well
as
a
number
of
vacancies
in
place.
So
we're
hopeful
that
that
trend
will
continue
and
we'll
stay.
On
top
of
that.
B
B
B
B
J
Yes,
thank
you,
mr
chair,
good
evening,
everybody.
So
with
respect
to
the
report
before
you
report
ap
20-025.
This
is
the
report
that
comes
two
or
three
times
a
year
in
front
of
you
for
council
to
approve
specific
tax
write-offs.
There
is
a
listing
of
the
specific
properties
attached
to
the
report,
generally,
the
one,
the
ones
that
you'll
see
on
there
and
it
does
list
the
the
reasons
for
the
the
write-offs
are
generally
for
properties
that
have
either
been
reclassified
for
certain
reasons
into
different
property
classes.
J
You'll
also
see
a
number
that
are
there's
a
write-off
for
a
certain
part
of
the
year,
if
not
the
whole
year
with
respect
to
renovations
or
if
there's
been
a
fire
where
the
property
can't
be
used
for
at
least
three
months.
So
you'll
see
the
the
detail
for
that,
and
this
is
before
council
with
the
recommendation
to
write
off
approximately
just
under
150
000
of
tax
write-offs.
This
has
been
allowed
for
in
the
2020
operating.
J
B
F
F
J
Thank
you
through
you,
mr
chair,
so
a
property
can
be
exempt
depending
on
the
use
of
it.
So
if
it's
being
used
for
a
municipal
use,
municipalities
do
not
pay
property
taxes,
so
it
would
be
exempt
under
that
as
well.
If
it
was
being
used
by
the
the
province
or
the
feds,
it
would
show
as
exempt.
They
would
pay
a
payment
in
lieu.
I
believe
there
is
one
on
there.
F
B
B
B
B
The
council
approved
the
cancellation
reduction
or
refund
of
taxes
pursuant
to
applications
made
under
section
657
and
358
of
the
missile
act,
2001
totally
149
326.44
cents,
of
which
101
211.54
is
the
city's
portion
and
the
amount
charged
back
school
boards
and
downtowns
in
bia
are
four
six
thousand
two
hundred
thirty
twenty
that's
clipboards
and
1884621
for
ddia
respectively,
as
listed
in
exhibit
a
attached
to
the
report,
ap
20-025,
that's
the
recommendation.
You
need
to
move
her
into
secondary
to
get
it
on
the
floor.
B
Seeing
none
I'll
call
a
question
on
this
recommendation.
All
those
in
favor
opposed
carries.
I
see
we
have
chester
chappelle
here
that
welcome
councilman,
go
to
item
c
by
the
way
councilman
before
you
got
here,
items
f,
f,
g
and
h
were
withdrawn
by
the
consent
of
the
committee.
The
request
of
staff
and
will
be
appearing
at
our
next
meeting,
I
believe,
but
that
is
to
be
confirmed
when
we
discuss
the
timing
of
our
next
meeting
at
the
end
of
this
agenda,
just
to
bring
you
up
to
speed.
B
J
Thank
you,
mr
chair.
So
this
report
is
another
one
with
respect
to
tax
write-offs.
These
are
uncollectible
taxes
that
we
are
requesting
be
written
off.
This
is
a
report
that
comes
annually
to
cat
to
the
committee.
Approximately
forty
nine
thousand
dollars
that
we're
requesting
be
written
off
these
are
amounts
that
are
not
collectible.
J
They
tend
to
relate
to
properties
that
are
small,
orphaned
properties
that
are
not
that
people
are
not
interested
in
taking
on.
In
this
case,
there
is
a
schedule
that
outlines
the
the
properties
that
make
up
this
balance,
primarily
there's
a
couple
of
properties
on
there
that
we
actually
did
do
a
tax
sale
and
the
tax
sale
failed,
and
there
is
no
interest
because
of
the
makeup
of
the
properties
for
the
city
to
vest
those
which
means
bring
those
in
under
our
ownership.
J
And
so
therefore,
we
just
continue
to
write
the
taxes
off.
Take
them
off
of
the
tax,
roll
and
staff
work
with
mpac
just
to
ensure
that
for
these
orphaned
properties
that
they're
very
they're
valued
at
a
minimal
value
on
the
tax
roll,
but
they
will
continue
to
have
a
tax
calculation
and
each
year
we
bring
these
stuff
forward
to
the
committee
for
write-off.
D
Yes,
through
your
chair,
ms
kennedy,
aren't
there
any
of
those
properties
that
would
be
suitable
for
you
know
any
home
development,
or
is
there
any
anything
that
can
be
utilized
or
there's
any
actual
benefit
to
the
city,
reconsidering?
Perhaps
taking
some
of
these
under
our
ownership
as
tax
stewards.
J
Thank
you
councillors
for
you,
mr
chair.
No,
these
are
very
small
pieces
of
property,
and
actually
I
have
jeff
walker,
our
manager
of
taxation
at
the
meeting.
So
maybe
I
could
just
ask
him:
he
can
give
you
a
little
more
information,
particularly
on
the
two
main
properties
that
make
up
the
balance
and
and
and
why
we're
just
writing
those
off
and
why
there's
not
a
value
for
us
to
vest
them.
J
C
Thank
you
and
through
you,
mr
chair,
the
two
properties
that
make
up
the
most
substantial
parts
of
the
value
are
failed
tax
sales.
The
one
that's
number
item
number
five
is
actually
just
a
ten
foot
strip
of
land
that
is
on
a
hill
that
runs
between
some
residential
property
and
a
multi-residential
property.
C
C
The
item
number
six,
zero
augusta
drive
is
just
a
pie,
shaped
piece
of
land.
That's
at
the
corner
of
ellesmere
and
augusta.
We
have
no
interest
in
it.
The
the
the
way
that
the
property
is.
It's
got
a
gas
regulator
on
it.
If
we
were
to
take
ownership
of
it,
it
would
become
part
of
the
road
allowance
there
and
would
have
a
gas
regulator
on
it.
The
city
doesn't
want
to
own
it.
For
that
reason,
union
gas
has
their
own
easement
on
it,
so
they're
not
interested
on
it
and
utilities.
C
Kingston
has
the
easement
already
that
they
need
for
sanitary.
So
there's
no
value
to
us
of
having
that
one
either
and
then
the
remaining
four
are
either
very
small
strips
of
land
that
the
abutting
owners
are
not
interested
in
or
they're
orphaned,
in
between
a
budding
backyards.
And
neither
owner
is
interested
in
taking
on
the.
C
C
B
J
Mr
chair,
if
I
could
just
add
to
that
too
just
so
so
the
committee
members
are
aware.
So
if
we
do
a
tax
sale
and
it
fails,
mr
walker
starts
a
process
where
we
notify
various
staff
across
the
corporation
to
see
if
there
is
any
interest
and
is
it
something
that
could
be
used
for
affordable
housing
or
for
other
interests.
So
we
do
have
an
internal
process
that
that
starts,
that
and
and
just
to
see
if
there
is
an
interest
to
to
vest
it
into
the
city's
name.
C
C
D
Mr
walker,
I'm
thinking
even
one
step
ahead
of
time,
I'm
thinking
of
properties
that
are
being
considered
for
taxel,
because
they've
had
the
three-year
wait
where
their
people
have
not
been
paying
taxes,
and
it
goes
up
for
tax
sale.
Even
at
that
stage,
would
be
helpful
for
this
community
to
be
aware
of
potential
properties
that,
even
before
it
goes
to
a
failed
tax
sale.
D
Perhaps
this
committee
can
bring
forward
to
the
rest
of
castle
that
most
properties
might
be
of
interest
to
city
council
is
perhaps
you
know
a
potential
for
our
own
city
government
to
purchase
them.
I'm
just
wondering
if
we
could
be
made
aware
of
it,
rather
than
waiting
for
a
tax
sale
to
fail
before
looking.
You
know
these
marginal
properties.
C
J
If
I
could
just
add
to
that
through
you,
mr
chair,
I
just
no
problem.
We,
I
think,
there's
a
way.
We
certainly
could
do
that.
I
just
would
want
to
check
with
with
legal,
I'm
not
completely
familiar
with
the
it's
a
very
legislative
process
for
doing
the
tax
sale.
So
I'm
just
not
sure
in
terms
of
sort
of
publicly
well
not
publicly,
but
even
just
to
the
committee,
letting
them
know
that
those
properties
are
out
there
and
eligible
for
tax
sale.
Before
we've
started
that
process.
D
Through
you,
mr
chair,
my
question
was
more
on
the
premise:
I'm
not
asking
for
anything.
That's
preconceived
in
advance.
What
I'm
looking
at
is
if
our
meeting
comes
up
and
there's
a
timing
and
there's
a
tax
sale
window
and
it's
already
been
released
to
the
public
it'd,
be
good
for
our
community
being
made
aware
that
these
properties
are
being
released
for
taxes.
B
B
B
That
the
administrative
policies
committee
recommended
council
that
council
authorized
the
city
treasurer
to
write
off
unconductable
taxes
in
the
amount
of
forty,
eight
thousand
eight
hundred
fifty
dollars
and
seventy
four
cents,
which
of
which
forty
six
thousand
five
seventy
five.
Thirty
seven
is
the
city's
portion
and
the
amount
of
charge
back
to
the
school
boards
and
dbia
is
two
thousand
two
hundred
and
sixty
seven.
Sixty
eight
and
seven
sixteen
respectively,
for
the
properties
listed
in
exhibit
a
to
report.
Number
ap
20-030.
B
J
Thank
you,
mr
chair.
So
the
2020
external
audit
is
scheduled
to
start
in
november
and
the
auditors
have
put
together
their
annual
plan
for
how
they
will
be
carrying
out
the
audit
as
part
of
that
they
are
required
to
come
and
meet
with
the
administrative
policies
committee
sitting
sitting
as
a
quasi
audit
committee.
Under
that
terms
of
reference
to
review
the
plan
with
the
committee
and
just
to
go
over
some
of
the
the
aspects.
J
K
Okay,
thank
you,
mr
chair,
good
evening.
Everyone,
it's
our
absolute
pleasure
to
be
here
tonight
to
walk
you
through
the
highlights
of
the
audit
planning
report
for
the
2020
fiscal
year.
As
ms
kennedy
just
mentioned,
it
has
been
attached
to
the
report
that
was
pre-circulated,
so
we
will
give
you
a
joint
presentation
tonight
between
myself
and
ms
prophet,
and
we
do
promise
to
keep
it
brief
to
really
allow
time
for
any
discussion
or
any
questions
that
might
come
forth
so
so
jumping
into
it.
K
With
respect
to
our
audit
plan,
you'll
see
in
our
executive
summary,
there
are
a
number
of
items
really
at
this.
At
this
stage
of
the
audit,
we've
had
great
discussions
and
communications
with
the
team
thus
far
this
year,
particularly
in
light
of
covid
and
certainly
staying
on
top
of
that.
That
will
certainly
be
an
extra
added
response
that
you'll
see
in
a
few
slides
with
respect
to
our
audit
plan
and
scope
this
year,
but
before
we
get
there,
I
have
included
a
slide
this
year.
K
You
know
significant
doubt
around
going
concern,
but
we
all
know
that
treasury
is
a
very
important
function
in
any
given
time,
but
in
light
of
the
pandemic,
cash
management
has
become
key
as
well,
so
certainly
some
additional
contemplations
that
we
will
give
rise
to
the
course
of
our
audit
and
certainly
address
you'll,
see
on
the
second
page.
With
respect
to
the
audit
implications.
K
In
light
of
the
second
wave
that
we're,
certainly
under
so
things,
will
look
a
little
bit
different
with
respect
to
covet
19,
but
we
certainly
think
it's
important
to
have
the
discussion
and
welcome
fee
back
in
that
regard
as
well.
Moving
into
the
next
couple
of
slides.
Just
a
reminder,
the
financial
statements
for
the
city
of.
K
L
Yeah,
so
miss
hebrew
was
just
speaking
to
the
group
audit
scope.
So
as
a
reminder,
our
audit
looks
at
the
consolidated
financial
statements
for
the
city
of
kingston,
so
we
have
identified
three
significant
components
within
the
group
which
are
outlined
on
page
seven
of
the
report,
so
those
being
the
city
of
kingston
stand-alone
entity,
as
well
as
the
utilities,
kingston
and
kingston
hydro
components
of
the
financial
statements.
L
So
there
are
a
number
of
other
components
to
the
consolidated
financial
statements.
We
do
perform
standalone
component
audits
of
those
financial
statements
as
well.
The
next
slide
walks
through
our
professional
requirements
around
audit
risks.
So
for
those
committee
members,
these
are
not
new.
There
is
the
fraud
risk
from
revenue
recognition
which
we
do
rebut
giving.
The
revenues
are
not
deemed
complex
and
there's
no
significant
judgment
in
determining
those
and
the
second
around
the
management
override
of
controls.
L
This
risk
cannot
be
rebutted,
so
we
do
incorporate
specific
procedures
to
address
this
through
our
audit
and
we
will
circle
back
on
the
results
of
those
within
our
audit
finance
report.
The
next
few
slides
walk
through
our
detailed
audit
approach
over
the
specific
financial
statement.
Captions
the
two
items
I
would
highlight
the
first
on
page
nine
over
the
employee
future
benefit
obligations.
L
We
do
perform
substantive
procedures
that
involve
a
reliance
on
management
experts
with
kids
in
actuary,
so
we
do
perform
procedures
to
gain
comfort
over
the
competence
of
that
actuary,
the
inputs
that
are
sent
to
that
actuary
and
the
rates
used
in
determining
that
value
at
year
end
and
on
the
following
page
on
page
10,
the
the
one
caption
to
speak
to
there
would
be
around
the
payroll
expenses.
So
as
a
reminder,
we
do
test
and
evaluate
the
design
and
implementation
and
the
operating
effectiveness
of
the
payroll
related
controls.
L
L
We
have
set
materiality
for
the
current
year
at
10
million
dollars.
This
is
consistent
with
last
year
and
again,
this
is
the
quantum
with
which
we
feel
would
affect
a
user's
decision
making
on
the
financial
statements
as
a
whole.
We
do
respond
to
aggregation
risk
and
designer
procedures
at
a
much
lower
threshold,
and
we
have
included
here.
Certainly
our
audit
misstatement
posting
thresholds
of
five
hundred
thousand.
So
to
the
extent
we
identified
differences
above
five
hundred
thousand,
we
would
be
bringing
those
to
management
to
request
correction
and
communicating
those
to
this
committee.
L
Our
audit
timeline
is
on
page
15,
similar
to
past
years
in
terms
of
the
timing
of
of
work
and,
as
ms
kennedy
spoke
to
earlier,
we'll
be
starting.
Our
interim
audit
field
work
come
november
and
certainly
planning
to
perform
our
procedures
in
a
remote
environment
for
for
this
year
on
page
16,
just
making
the
members
of
the
committee
here
aware
of
accounting
standard
change
for
the
current
year
around
estimates.
So
we
do
have
new
required
procedures
to
gain
comfort
over
significant
estimates
within
the
financial
statement.
L
So
we
will
be
working
through
those
with
management
through
the
course
of
this
year's
audit.
And
the
second
item
on
this
slide
is
an
upcoming
accounting
standard
change
related
to
asset
retirement
obligations,
which
I'm
sure
you're
all
familiar
with
and
saw
the
detailed
dependencies
in
our
audit
fundings
report,
which
was
presented
back
in
august
so
certainly
staying
up
to
speed
with
management
on
the
unfolding
of
that
standard.
L
The
balance
of
our
report
are
a
number
of
appendices.
There
were
a
couple
of
items
I
did
want
to
highlight
there.
Mr
chair
on
appendix
one
are
required
communications.
There
are
a
number
of
items
on
that
slide
and
the
one
to
really
speak
to
are
our
required
inquiries.
So
we
do
continue
to
meet
with
the
chair
of
this
committee
annually
and
understand
fraud,
risks
and
assessments
throughout
the
year.
L
So
we're
looking
to
host
an
interactive
workshop
this
year
to
walk
through
a
specific
financial
process
to
enhance
our
team's
understanding
of
that
process
and
again
provide
insights
back
to
management
on
any
improvements
that
could
be
made
there
and
the
last
appendix
again
is
just
our
audit
and
assurance
insight.
So
a
number
of
resources
there
with
the
trends
we're
seeing
across
audit
committees
and
in
the
sector.
L
D
Thank
you
through
your
chair
and
the
miss
prophet.
I
have
some
questions
with
regards
to
city
finances.
There's
a
lot
of
discussion
here
about
working
back
and
forth
with
management,
and
we
see
you
once
a
year
or
the
chair
would
see
you
once
a
year-
and
this
is
you
know
the
city
is
a
400
million
dollar
annual
corporation?
D
K
So,
generally
speaking,
we
would
like
to
have
ideally
two
interactions
with
the
committee
first
to
speak
to
the
audit
plan
before
we
start
executing
our
audit
procedures,
which
is
exactly
what
we're
doing
here
tonight,
and
the
second
interaction
would
be
at
the
completion
of
the
financial
statement
audit
to
share
our
highlights
with
you
certainly
available
to
meet
with
you
more
frequently,
but
certainly
what
we're
seeing
across
the
sector
is
is
it's
it's
it's
ordinary
course.
Unless
there's
a
unique
reason
to
meet
more
frequently
twice,
annually
is
sort
of
the
standard.
D
D
K
So
through
you,
mr
chair,
we're
always
open
to
insights.
If
there's
any
particular
areas
you
would
like
us
to
delve
into.
Certainly
we
would
be
open
to
that
here
tonight,
or
certainly
subsequent
to
this
meeting
as
well.
We
could
have
a
a
discussion,
certainly
each
and
every
year
we
are
required
under
canadian
auditing
standards
to
incorporate
unpredictable
procedures
in
our
audit
that
do
not
form
part
of
our
overall
audit
plan,
and
that's
certainly
something
that
we
can
incorporate
this
year
with
your
input.
D
Okay,
I
have
an
additional
question
concerning
that
the
would
it
be
without
would
it
be
outside
the
scope
of
this
audit
exercise
to
perhaps
select
one
or
maybe
even
two
departments
and
have
you
know
additional
meetings
with
this
committee
to
review?
Perhaps
a
line
by
line
item
of
of
a
various
agency
that
we
fund
or
our
department
like
transportation
and
allow
us
to
go
through
and
look
at
all
the
vehicles.
K
Sure
so
through
you,
mr
chair,
in
terms
of
a
financial
statement,
audit
that
would
certainly
be
out
of
the
scope
of
the
main
financial
statement.
Audit,
because
again
we
are
we
are.
We
are
planning
on
the
financial
statements
as
a
whole
and
it
sounds
like
that
would
be
sort
of
a
unique,
a
unique
individual
task
with
respect
to
a
certain
mandate.
So
perhaps
I
might
ask
miss
kennedy
to
perhaps
provide
any
insight
with
respect
to
some
of
the
plans
that
might
be
already
underway
at
the
city.
J
B
B
I
think
I
think,
the
the
point
from
staff
the
the
appointment
member
from
staff
to
deal
with
that
would
be
the
treasurer.
So
I
think
I
think,
if
any
any
questions
from
counselors
are
that
regarding
detail,
that
is
or
is
not
in
any
given
report.
It's
always
a
staff
can
always
answer
those
questions
and
I
urge
counselors
to
go
to
staff
with
those
questions.
B
But
we
need
to
be
clear
what
the
what
the
various
things
under
our
purview
are
are
like
what
the
scope
of
them
is
so
maybe
miss
kennedy.
You
could
just
give
us
a
brief
reminder
of
where
this
particular
item
fits
in
the
larger
scope
of
governance,
on
the
city,
finances
and
and
and
the
way
that
we
see
it
to
us
here
and
what
our
role
is.
When
this
item
is
before
us.
J
Absolutely
thank
you,
mr
chair,
so
so
this
particular
item
is
with
respect,
as
you
know,
to
the
the
upcoming
audit
plan
and
and
the
auditors
are
required
to
report
to
a
governing
body.
So
in
this
case
the
administrative
policies
committee
there
there
needs
to
be
an
opportunity
for
that
committee
to
have
these
conversations
with
the
auditors,
particularly
before
the
audit
starts
in
terms
of
planning
and
any
concerns.
And
so
that's
certainly
the
report
tonight
and
then
just
to
complete
the
process.
J
So
there
is
the
the
administrative
policies
committee
role
is
really
in
holding
the
auditors
accountable
in
terms
of
their
plan
and
then
in
terms
of
coming
back,
and
it
also
provides
the
auditors
with
the
opportunity
to
speak
to
those
that
are
responsible
from
a
governance
level
in
terms
of
anything
that
they
feel
that
at
a
governance
level,
the
committee
should
be
aware
of,
and
so
that
that's
sort
of
the
what's
on
tonight.
And
then,
of
course,
what
would
be
coming
in
the
spring
of
next
year.
B
J
J
I
think
my
personal
opinion
on
that
in
terms
of
of
the
administrative
policies
committee
and
where
perhaps
we're
missing
something
is
that,
as
a
governing
committee,
the
members
need
to
be
comfortable,
that
we
have
the
right
processes
and
controls
in
place
and
and
to
be
quite
frank
right
now.
I'm
not
sure
we
have
the
vehicle
that
we
are
really
bringing
that
forth.
It's
informally,
if
somebody
has
a
concern,
they
call
me
and
we
have
a
chat
about
it.
J
But
that's
part
of
what
we
can
look
at
in
terms
of
the
detail
coming
back
is
rather
than
looking
at
a
thousand
transactions
is,
is
as
staff.
We
have
a
responsibility
to
make
sure
that
our
governing
governing
body
is
comfortable,
that
we
do
have
the
right
processes
and
the
controls
in
place
around
those
transactions,
and
so
that's
certainly
something
that
we
can
look
at
in
terms
of
what
what's
the
process
for
getting
that
level
of
comfort
for
the
for
the
committee
members.
B
I
I
say
these
things.
Of
course,
members
of
the
committee
will
probably
already
guess
this,
because
this
is
becoming
a
recurring
theme
when
the
audit
is
before
us,
but
really
the
time
to
reform
the
budget
process
is
either
at
council
in
committee.
The
whole,
when
we
do
the
budget
or
or
individually
as
counselors,
interacting
with
the
treasurer
and
ceo
and
her
office,
is
that
coming
up.
J
J
We
can
look
at
that
process
as
well
and
what
is
the
information
that
the
council
would
like
to
have,
and
I
have
I
know,
I'm
I
am
hearing
the
message
that
they
would
like
more
detail,
so
we
can
look
at
how
do
we?
How
do
we
present
that
detail
without
having
you
know,
council
having
to
spend
hours
upon
hours,
which
is
what
I
get
to
do
in
terms
of
combing
through
all
the
numbers,
but
but
we
are
definitely
hearing
the
message
you
would
like
more
detail,
so
we
will
certainly
look
at
how
to
do
that.
J
I
can
remind
the
committee
we're
already
embarking
on
some
change
around
budget
engagement,
which
we've
just
launched,
and
so
that's
a
piece
of
it
too
is
is
getting
the
info
getting
input
from
the
community
and
we're
we're
talking
now
about.
How
do
we
take
that
input
back?
Get
that
back
to
council
members
so
that
you're
on
you're
getting
a
summary
as
well
of
what's
coming
and
that
will
feed
into
the
budget.
So
so
I
kind
of
looked
at
that
as
two
separate
processes,
but
it
definitely
is
all
related.
J
B
B
Well,
something
that
many
chancellors
may
support
is
quite
different
than
an
in
a
counselor's
role
as
part
of
the
governing
body
in
viewing
the
city
finances
and
the
city
budget.
It's
not
equivalent.
It
doesn't
fulfill
that
role.
That
council
channel
is
referring
to
just
because
we
get
more
members
of
the
public
involved
through
engagement
like
like
we're
doing
and
take
away
from
that
as
a
valid
pursuit,
but
that
doesn't
actually
satisfy
the
counselors
curiosity
to
have
more
detail
in
the
vegetarian
process.
So
maybe.
B
D
Most
certainly
is
thank
you,
your
chair.
My
question
is:
I
had
a
couple
of
questions
this
evening.
One
of
them
that
seemed
to
fall
within
scope
would
be
an
audited
account
of
all
expenditures
related
to
consultancies
and
consultancy
fees
paid
over
the
course
of
the
year,
and
I'm
wondering
if
that's
something
that
we
can
be
added
to
this
audit
before.
K
D
Do
that
for
you
when
you're
sure
that
is
correct,
I
just
like
an
accounting
of
what
fees
we
are
spending
to
external
parties,
because
I
believe,
ultimately,
if,
if
we
don't
have
the
capacity
within
the
staffing,
we
should
be
looking
at
how
we
encourage
or
train
staff.
It's
just
more
of
a
longer
term
approach
and
understanding
where
we're
spending
money
on
consulting
fees
would
be
helpful
from
a
governance
perspective.
D
F
Thanks
mr
chair,
through
you,
and
also
I
appreciate
your
reflections
there
about
the
potential
missing
piece
I
think
you're
on
to
something,
and
I
think
that,
as
ms
kennedy
said,
counselor
chappelle
and
other
counselors
will
look
to
address
that
shortly.
So
I'm
glad
to
hear
it.
My
question
is
about
materiality.
I
believe
it
was
page
11..
My
notes
are
right
here
in
front
of
me
of
the
the
slides
that
were
referenced.
F
A
few
questions
one
is:
can
we
get
a
working
definition?
I
know
it's
in
there,
but
just
having
to
explain
if
anyone
is
watching
this
publicly
or
will
refer
to
it,
I
think
that'd
be
beneficial,
and
then
I
want
to
actually
talk
about
the
thresholds
that
are
set
at
two
percent
and
five
hundred
thousand
dollars.
So
maybe
an
explanation.
K
K
K
K
F
K
So
the
five
hundred
thousand
dollars
is
through
you,
mr
chair.
I
apologize.
The
500
000
is
essentially
a
pure
math
exercise,
so
it
is,
is
five
percent
of
overall
materiality
and
again
it's
a
little
bit
of
auditor
speak,
but
that's
basically
our
threshold
to
have
a
conversation
with
the
team
where
we
believe
the
ending
result
is
different
by
500,
000
or
greater.
So
we
started
accumulating
any
differences,
500,
000
or
higher.
Of
course,
if
we
thought
that
there
was
something
lower,
that
was
indicative
of
a
more
qualitative
aspect.
F
Okay,
that
is
helpful
and
just
to
be
sure
that
I
understand
it,
then
the
five
hundred
thousand
dollars
would
be
aggregate
across
the
whole
corporation.
If
you
find
certain
discrepancies
within
what
you're
auditing
or
that
would
be
up
to
a
500
000
discrepancy
in
just
the
the
department
or
the
area
being
looked
at
by
you
through
the
audit.
K
Through
you,
mr
chair,
that's
a
great
question,
so
it
I
think
the
easiest
way
to
look
at
it
is
an
individual
financial
statement,
captions
so
say,
for
example,
within
accounts
receivable,
if
we
thought
there
were
uncollectible
counts
of
a
million
and
management
had
only
provided
for
300
000,
the
difference
of
700
000
in
that
individual
account
would
accumulate
to
our
tally
sheet.
If
you
will
at
the
end
of
the
audit,
we
are
required
to
keep
it.
F
K
F
Okay,
thank
you
and
I
think,
just
to
be
clear:
I'm
not
questioning
the
treasurer
finance
department
in
this.
I
just
was
wondering
about
the
actual
concept
because
it
struck
me
and
you've
kind
of
corrected
me
in
my
assumption.
It
struck
me
as
a
a
bit
high,
but
you're
saying
it
could
actually
go
up
to
three
percent,
which
I
find
interesting
and
probably
will
explore
with
miss
kennedy
in
the
future.
So
thanks
very
much.
B
B
J
B
B
B
F
F
It
just
seems
like
a
fairly
significant
thing
to
be
undertaken
as
one
item
in
the
committee
when
it
has
potential
ramifications
for
the
whole
corporation
again
not
to
cast
out
on
the
professional
work
that
we
see
from
staff
time
and
again
from
finance
it
just
it
does
seem
in
my
mind,
like
we
want
a
bit
more
direct
and
democratic
oversight
than
just
a
simple
report
at
one
committee.
So
I'm
just
putting
that
out
there
in
consideration
to
what's
before
us.
B
Thank
you,
council
kylie,
before
we
engage
in
another
discussion
about
general
financial
governance.
I'll,
just
repeat
this:
this
recommendation
is
required
by
law
from
the
governing
body
that
oversees
the
audit
plan,
and
that
is
administrative
policies.
Committee
and
it's
us
only
so
before
kpmg
can
start
to
work.
D
D
B
A
J
B
So
as
chair,
I
could
insist
on
a
motion
so
that
the
direction
is
clear,
but
I
I'm
happy
I'm
satisfied
by
the
treasurer's
response
as
long
as
there's
no
further
discussion
from
members
of
the
committee
on
that
front,
I'm
happy
to
to
take
that
as
the
final
answer
on
that
particular
point.
Are
there
any
other
members
of
the
committee
that
wish
to
speak
before
we
vote
on
the
recommendation.
B
B
H
Thank
you
for
you,
mr
chair.
I'm
joined
this
evening
by
our
chief
building
official
lisa
capner-hunt,
so
we're
bringing
this
report
forward
for
the
committee's
benefit
to
understand
where
things
are
at
with
respect
to
a
transition
away
from
what
the
city
has
traditionally
been
doing.
The
last
number
of
years
with
respect
to
septic
exp
inspections
and
approvals
that
have
been
done
by
kingston
health
unit
and
they've
declared
their
intention
to
move
away
from
providing
the
service
and
the
service
that
we
would
be
bringing
house
in-house
into
building
services.
I
At
this
time,
part
8
is
the
only
section
of
the
code
that
is
not
currently
being
delivered
by
the
municipality.
The
city
currently
has
five
appointed
inspectors
qualified
in
sewage
systems
and
with
the
termination
of
the
delegated
authority
agreement.
The
municipality
is
required
to
exercise
their
powers
under
the
act
and
part
eight
of
the
code.
B
D
Yesterday,
I'm
looking
at
schedule
a
the
1998
fees
and
sewage
systems.
Are
we
looking
at
increasing
these
fees
or
these
are
the
fees
that
will
be
going
forward
and
if
they
are
the
fees
going
forward,
is
there
like
an
automatic?
You
know
two
percent
increase
over
time?
Are
these
going
to
be
set,
so
I'm
just
understanding
these
fees?
L
I
Yeah,
thank
you
and
mr
you,
mr
chair,
so
the
the
exhibit
d
is
what
the
the
current
public
health
schedule
is.
That
came
into
effect
january
1st
2018,
so
they're
legislated
the
same
way
as
we
are
to
do
to
cost
recover
their
fees.
So
it's
a
full
cost
recovery
basis.
So
because
the
building
services
department
is
not
on
the
tax
base,
the
fees
that
are
recovered
through
septic
systems
would
be
the
same
as
our
current
fee
structure.
So
it
covers
the
staff's
time
for
the
administration
and
enforcement
of
the
act.
B
B
B
Sir
mccarran
secretary
chancellor
spelled
that
the
administrative
policies
committee
recommends
to
council
that
bylaw
number
98-88
by
law
to
authorize
entering
into
an
agreement
with
the
kingston
foreign
atlantic
united
health
unit
for
the
provision
of
septic
systems.
Approval
be
repealed,
as
per
exhibit
f
draft
by
law
to
appeal
by
law,
number
98-8
to
report
number
ap
20-028
and
that
bylaw
number
2005-99
a
by-law
should
provide
for
the
construction,
demolition,
change
of
use
and
transfer
permission.
B
Inspections
be
amended
to
remove
the
requirement
to
make
application
to
the
kfla
public
health
for
sewage
permits,
as
per
exhibit
e
draft
biological
amendment
building
marlon
number
2005-99
to
report
number
ap
20-028
and
that
the
proposed
fee
changes
be
implemented
through
the
annual
fees
and
charges
by
law.
Update.
That's
the
recommendation.
That's
been
moved
and
seconded
any
discussion.
Okay,.
F
Actually,
I'm
just
going
to
pick
up
briefly
on
what
counselor
chappelle
asked,
because
I
think
it
was
implied,
but
I
just
want
to
be
clear
that,
because
it's
cost
recovery,
if
there
are
any
additional
equipments
needed
by
the
staff
who
are
following
the
code
in
in
this
line
of
work,
that
would
be
recovered
as
well.
I
guess
what
I'm
wondering
is:
does
public
health
have
any
infrastructure
that
the
city
doesn't
currently
that
we'll
have
to
include
cost
for
to
pick
this
up?.
I
Yeah,
thank
you
and
through
you,
mr
chair,
so
currently
we're
in
discussions
with
public
health
in
terms
of
the
equipment
that
they
have
so
any
equipment,
that's
in
good
shape.
They
will
be
passing
over
to
the
in
the
inspectors
here
at
this
time,
we're
not
anticipating
having
to
purchase
any
equipment,
but
if
we
do,
it
will
be
covered
by
the
reserve
funds
under
building
services.
F
F
F
B
B
B
I
see
there's
no
notices
of
motion
we're
now
in
other
business,
any
members
of
the
committee
bring
up
other
business,
seeing
none
correspondence.
There
were
two
items
of
correspondence
on
the
addendum
letters
from
residence
and
mr
clerk,
those
letters,
I
think,
referenced
the
items
that
were
withdrawn.
If
I
recall
correct
items
be
attached
to
the
agenda,
what
happens
to
all
the
correspondence
we've
received
on
the
withdrawals.
A
Well,
if
a
supplemental
report
is
coming
for
from
staff-
which
I
assume
will
be,
these
items
can
be
included
in
the
report
as
an
exhibit,
which
normally
happens
with
the
planning
reports,
or
if
that
is
not
the
case,
we
can
deal
with
them
as
part
of
the
next
agenda
when
this
comes
forward.
But
I
would
imagine
that
they'll
get
picked
up
in
the
staff
report.
B
B
And
we
have
next
meeting
okay,
so
this
is
the
last
item
before
tournament
and
and
it
is,
it
says,
in
the
package
december
10th.
I
would
like
to
ask
the
commissioner
of
community
services:
could
we
could
you
tell
us
if
the
next,
if
the
withdrawn
items
will
be
on
our
next
meeting
or
what
is
the?
What
is
the
thoughts
around
the
timing
of
the
withdrawn
reports?.
H
Thank
you,
and
through
you,
so
certainly
the
next
meeting,
as
we
understand
from
the
the
established
schedule
through
council,
is
in
december.
It
would
be
my
hope
that,
with
the
committee's
consent
and
the
support
of
the
chair
that
we
could
look
at
bringing
this
back
potentially
at
the
end
of
november,
by
way
of
a
special
meeting
just
to
be
able
to
deal
with
this
item
independently.
Obviously,
there
has
been
a
long
history
associated
with
this
work
and
because
also
there
are
multiple,
multiple
reports
associated
with
the
deferral.
H
It
does
get
a
little
bit
complicated
and
trying
to
facilitate
the
conversation
so
thinking
an
independent
meeting
just
to
deal
with
as
an
agenda
item
might
be
helpful
for
the
facilitation
of
the
discussion
and
that
we're
confident
we
should
be
able
to
do
that
by
the
end
of
november.
At
the
the
committee's
consent.
To
that,
if
not
we
can
proceed
to
the
regular
scheduled
meeting
in
december
would
be
that
the
timeline
that
I'm
working
to.
B
Okay,
so
as
chair,
then,
I
would
suggest
that
we
have
a
short
discussion
right
now
about
our
next
meeting,
and
so
it
is
the
intention
of
staff
to
bring
these
reports
back.
Do
our
next
meeting.
The
question
is:
when
is
our
next
gd
going
to
be?
This?
Is
there
are
two
suggestions
from
staff?
One
would
be
last
week
in
november,
which
I'm
looking
at
my
calendar.
B
A
B
B
B
H
Thank
you
and
through
you,
so
the
the
nature
of
staff's
withdrawal
of
the
of
the
report
from
this
evening's
agenda
wasn't
connected
at
all
with
further
consultation
needs
related
to
the
the
str
hosts.
I
we've
had
a
number
of
conversations
with
them
over
the
last
period
of
time
and
and
the
conversations
continued
since
the
last
time.
This
was
before
the
committee
in
in
february,
through
formal
meetings
in
march
and
some
additional
zoom
meetings
with
members
of
the
association
over
the
subsequent
months
leading
up
to
to
the
evening
meeting
today.
H
B
H
So
if,
if
the
committee's
not
able
to
look
at
establishing
a
meeting
in
the
month
of
november-
and
we
proceed
to
the
next
scheduled
meeting
in
december,
that
would
be
fine
from
a
timing
perspective.
I
was
just
thinking
about
the
complexity
of
this
item
and
the
ability
for
the
committee
to
deal
with
this
independent
of
other
pieces,
since
there
are
multiple
reports
associated
with
this
item
and
likely
some
delegations,
but
we're
happy
to
to
work
at
the
committee's
direction.
On
that.
F
L
B
B
Okay,
no
one
has
a
reference.
Well,
I
simply
because
all
things
being
equal,
we
went
to
bi-monthly
meetings
with
this
committee
because
it
was.
It
was
agreed
at
that
time
that
we
preferred
to
have
eye
monthly,
longer
meetings
than
monthly
short
meetings,
just
because
of
the
time
involved,
getting
down
to
city
hall
and
everything
for
community
meetings
every
month.
B
10Th
and
I
have
it-
I
have
reserved
for
our
administrative
policies.
I
also
had
wednesday
25th
reserved
for
budget,
so
that
happens
to
be
open
for
me.
But
if,
if
there's
no
timing
reason
to
do
it,
then
I
would
suggest
that
we
just
leave
it
for
december
10th
and
unless
a
new
information
comes
to
light.
That
tells
me
that
this
is
going
to
be
600.
D
B
A
A
I
can
check
the
specific
details
if
the
committee's
uncomfortable
making
decision
tonight
regarding
the
meeting
date,
we
can
leave
december
10th
as
scheduled,
and
if
the
chair
wishes
to
call
a
special
meeting
in
the
future,
you
can
reach
out
to
me
and
I
can
pull
the
committee,
and
we
can
include
mistake
new
in
that
discussion
as
well.
It
seems
that
there
are
a
lot
of
moving
parts
tonight
and
it
may
not
be
possible
to
make
a
decision.
B
And
what
two
thirds
we're
only
two
thirds
full
of
the
move,
so
I
would
say
that,
as
chair,
we
will
not
schedule
that
extra
meeting
right
now,
but
I
am
open
to
the
idea.
So
if
three
members
of
the
committee
contact
me
and
say
they
prefer
another
date
and
we
can
confirm
quorum
on
that
date
by
email,
we
will
that
option
remains
open.
But
in
the
in
the
absence
of
that
this,
our
next
meeting
would
be,
as
stated
in
the
agenda
december
10th
2020.
B
That
is
end
of
quarter
and
end
of
year.
So,
as
the
clerk
said,
that
may
turn
into
a
longer
meeting.
But
with
that
in
mind,
think
about
it
and
please
don't
hesitate
if
you
prefer
to
have
it
separated,
let
me
know-
and
if
the
majority
of
the
committee
are
inclined
to
do
it,
that
way,
that's
the
way
we'll
do
it.