►
Description
Arts Advisory Committee from November 10, 2022. For full meeting agenda visit https://bit.ly/3O1K7qA
A
A
So
good
morning,
everyone
welcome
to
this
meeting
of
the
Arts
advisory
committee.
I
can
confirm,
we
do
indeed
have
Quorum.
Currently
absent
is
counselor
Neil
and
Clifford.
Mark
garnis
and
Jillian
Glatt
and
Dean
Brewery
has
sent
his
regards.
As
previously
stated,
joining
us
from
staff
currently
is
Derek
O'shea,
who
is
our
meeting
host
Danica
Lockheed,
the
manager
of
arts
and
culture
development
and
myself
Ian
Sullivan
the
committee
clerk?
There
are
currently
no
members
in
the
public
viewing
Gallery.
We
also
do
have
Violet
Tang
joining
us
from
the
Arts
Kingston
Council.
C
Thank
you
very
much.
I'll
call
the
meeting
to
order
and
ask
for
approval
of
the
agenda,
so
I'll
need
to
move
over
and
secondary
Tim
fort
seconded,
but
Brienne
all
those
in
favor.
No
changes
needed
good,
and
next
is
confirmation
of
the
minutes
of
September.
22Nd
I'll
need
a
mover
and
secondary
for
that
move
by
Tim
seconded
by
ARA
and
are
there
any
questions,
errors,
emissions?
C
C
D
C
E
Thank
you
very
much,
Felix
and
good
morning.
Everyone
I'm
also
really
happy
to
join
everyone.
This
morning
and
I
like
to
thank
you
for
the
opportunity
to
present
the
2023
plan
for
administration
of
Arts
funding
for
the
cooperation
of
city
of
Kingston.
My
name
is
violet
tan
and
I
am
the
grants
and
programs
coordinator
for
the
Kingston
Arts
Council.
E
The
KC
is
completing
its
annual
review
of
the
city
of
Kingston
Arts
fund,
the
ccaf.
The
plan
for
admin
is
the
foundation
for
the
ccaf
program.
As
per
the
kuc's
service
level
agreement
with
the
city.
Every
year
the
KAC
meets
with
sea
half
Jewels
representatives
from
local
Arts
organizations
and
collectives
community
members,
artists
and
the
City
of
Kingston
staff
to
review
the
plan
of
admin
and
discuss
potential
revisions.
Based
on
this
review
and
their
own
insights,
the
KC
staff
will
develop
a
draft
plan
for
admin
for
the
coming
years.
E
The
ccaf
program,
which
is
presented
to
and
approved
by
the
KC
board
of
directors,
the
Arts
advisory
committee,
the
Arts
Recreation
and
Community
policies,
community
and
the
city
and
the
Kingston
City
Council.
So
today,
I'm
presenting
this
draft
2023
plan
for
admin
to
you,
the
AAC,
for
your
consideration
and
approval.
E
The
city
and
Kingston
Arts
Council
continue
to
recognize
impact
of
covid-19
pandemic
on
artists
and
art
organizations
in
2021,
the
KC
administered,
200
000
in
one-time
pandemic
relief
funding
through
two
new
grants,
the
resiliency
grants
and
the
adapt
grants
which
were
developed
from
a
framework
separately
approved
by
the
city
in
2022.
The
KC
implemented.
Significant
changes
to
the
plan
of
admin
specifically
include
letting
individual
professional
artists
as
eligible
project
Grant
applicants.
E
This
year
the
KAC
completed
a
consultation
process
to
identify
the
opportunities
and
challenges
facing
ccaf
in
2023,
the
kecought
feedback
from
KC
board
of
directors.
The
grants
committee
at
its
meeting
on
the
15th
of
September
and
the
Arts
advisory
community
at
their
meeting
on
the
22nd
of
September
the
case
they
additionally
compiled
feedback
from
ccaf
applicants
and
recipients
throughout
2022
and
consulted
staff
of
the
city
of
Kingston,
Arts
and
Cultural
services.
E
E
I
want
to
highlight
the
following
changes
for
2023,
which
reflect
current
procedures
and
make
necessary
updates
to
language,
to
clarify
policies
that
are
already
in
place.
The
first
one
is
the
introduction
and
overview
of
the
city
of
Kingston
Arts
fund,
so
this
text
is
on
page
four.
The
introduction
and
overview
of
the
city
of
Kingston
Arts
contacts
has
been
revised
to
reflect
changes
to
the
program
and
end
of
this
one-time
additional
funding
from
2021.
E
E
E
Modification
requests
must
be
made
before
the
original
final
report
deadline
or
the
grant
may
be
considered
null
and
void
and
the
amount
may
not
be
issued
and
finally,
it's
the
definition
of
funding.
This
is
term
H6.
On
page
26.,
the
definition
of
funding
has
been
revised
to
reflect
current
policies
and
procedures
for
lead
applicants
in
the
creation
of
Grant
agreements,
and
these
four
points
are
the
most
important
revisions
for
the
draft
plan
for
admin.
E
But
in
addition
to
these
revisions,
the
KFC
will
be
making
changes
to
the
applicant
and
juror
experience,
so
documents
not
reflected
in
the
plan
I
also
want
to
provide
some
additional
contacts
to
the
committee
on
our
plans
for
2023
to
support
yours
and
applicants,
so
the
first
is
application.
Forms
will
be
revised
to
align
more
closely
with
judication
criteria
and
with
input
from
jurors
and
applicants
to
improve
accessibility
and
better
address
current
Community
needs.
E
The
second
is
the
case.
It
will
expand
the
search
for
jurors
in
2023
to
widen
the
juror
pool
and
create
new
training
resources
to
support
jurors
in
the
judication
process,
and
finally,
the
KC
will
develop
new
applicant
support
materials.
This
will
include
improvements
to
the
information
session
held
before
the
deadline
and
asynchronous
resources
available
through
the
website
to
help
new
applicants
navigate
the
whole
application
process.
E
E
B
There
I
go
I
just
it's
a
great
report:
I
I'm
curious
about
the
percentage,
the
30
70
percentage
between
operating
and
project
grants
and
I'm
sure
you
have
a
history
of
that's.
Obviously,
not
in
this
document
is
that
does
that
seem
to
be
working
out
to
be
about
the
right
relationship
between
those
percentages?
B
E
F
D
So
in
terms
of
that,
we
haven't
seen
a
significant
shift
either
way
in
terms
of
demand.
During
the
pandemic,
there
was
a
slight
drop
in
number
of
applications
in
2020,
but
I
think
we
all
know
that
that
was
the
timing
of
the
deadline
being
in
April.
2020
caused
us
to
have
fewer
project
applications,
but
since
then,
we've
had
consistent
numbers
that
are
very
close
to
or
exactly
the
same
proportionally
to
what
happened
before
2020..
So
we've
kept
that
split
the
same,
not
seeing
major
changes
to
that.
D
B
D
Sometimes
you
know
it
can
shift
by
one
percent
based
on
things
like
we
do
have
to
include
accumulated
interest.
We
have
to
include
grants
that
were
unused
or
returned
amounts
which
can
shift
the
amount
available
per
year,
and
sometimes
that
is
divided
differently
based
on
the
circumstances,
but
that
70
30
split
is
written
into
the
plan,
so
we
do
are
prescribed
to
follow
it.
Okay,
thank
you.
Danica
would
like
to
make
any
comment
on
this
from
the
city
perspective
she's
shaking
her
head,
no
hey.
G
E
D
Yeah
I
think
I'm.
The
major
reason
why
it's
not
set
in
the
plan
is
exactly,
as
you
said,
Alicia
that
it
does
tend
to
shift,
if
not
by
usually
it's
the
same
week
every
year,
it's
usually
the
third
week
in
April,
but
the
actual
date
has
shifted
before,
and
part
of
that
is
that
this
has
to
go
through
subsequent
approvals
after
this
committee,
and
so
it
is
pending
the
approval
of
city
council
before
we
can
move
forward
with
the
program
launch
and
sometimes
in
other
years
like
in
election
years.
D
The
dates
of
those
Council
meetings
can
change
or
can't
be
anticipated
when
we
are
drafting
the
plan
in
August.
So
I
think
that
that's
the
reason
it
hasn't
been
included
in
the
past,
but
I
don't
really
see
a
reason
why
we
couldn't
anticipate
that,
at
least
in
terms
of
definitely
the
month
that
it's
going
to
happen
or,
as
you've
said,
the
statement
regarding
notification
that
it
would
notification
follows
so
many
days
after
the
application
deadline
is,
is
fairly
consistent.
D
G
E
C
I,
don't
see
any
other
questions,
I'll
just
clarify
with
staff,
then
that
we're
it
doesn't
actually
state
emotion
but
I'm,
presuming
because
it's
under
business
we
would
like
a
motion
to
approve
the
business.
The
administration
of
the
Arts
funding
is
that
right:
Danica:
okay,
oh
hi,
Ian,
thanks!
Okay.
C
So
if
we
could
have
a
motion
to
accept
the
Kingston
Arts
Council
plan
for
administration
of
Arts
funding
for
the
corporation
City
Kingston
2023,
would
anyone
like
to
move
that
moved
by
Tim
seconded
by
Alicia
all
those
in
favor,
and
that
has
passed
good?
Thank
you
and
that
really
helps
with
the
dates,
because
that
is
a
point
that
it's
got
to
go
through
quite
a
bit
more
and
we
next
is
our
congratulations.
C
H
H
It
is
very
extensive.
We
hadn't
had
a
meeting
with
the
working
group
for
a
few
months
over
the
course
of
the
summer,
primarily
due
to
sort
of
limited
availabilities,
but
just
you
know,
we
were
actually
just
getting
through
a
lot
of
work
on
the
public
art
file,
so
really
what
this
these
minutes
sort
of
outline
or
what
projects
that
we've
been
working
on
through
public
art
over
the
this
last
year.
H
C
The
consultation
that
will
be
coming
on
in
some
interesting
ways
with
the
city
of
Kingston
Arts
fund.
There
are
probably
mural
artists.
I
bet
there
will
wind
up
being
some
bits
of
connection,
but
there's
not
a
gonna,
be
a
focus
on
on
public
art.
It's
to
do
with
the
Kingston
Arts
fund
that
the
consultation
will
happen.
That's.
H
Right,
that's
right.
The
the
fund
review
is
again
specifically
about
the
fund
itself
and
how
it
needs
to
expand
to
serve
the
community.
It's
a
really
good
point,
though
there
there
may
be.
You
know
we
know
we
anticipate
there
being
growing
interest
in
funding
for
individual
artists
and
how
that
gets
woven
in
to
the
city
of
Kingston
Arts
fund,
if
at
all,
but
I
will
just
say
on
the
the
public
art
side,
we
are
also
due
for
a
public
art
Master
Plan
Renewal,
so
this
is
sort
of
coming
in
2023
2024.
C
H
Yes,
thank
you
very
much
so
and
I'll
invite
era.
As
the
chair
of
this
working
group,
if
she'd
like
to
say
any
words
about
the
process,
but
a
big
thanks
to
era
and
the
members
of
this
working
group
who
again
had
some
summer
homework
to
figure
out
and
then
appoint
the
city's
next
Poet
Laureate
for
2023
to
2026.
H
they've,
completed
their
process
and
we
will
be
announcing
the
the
new
poet
laureate
first
through
Council,
on
their
meeting
on
December
6th
and
then
we'll
sort
of
more
publicly
issue
a
news
release
and
share
who
the
new
poet
laureate
is
on
December
the
7th.
So
again,
just
a
big
thanks
to
the
working
group.
And
here
I,
don't
know
if
you
have
any
additional
comments.
You'd
like
to
share
as
chair.
F
Yeah,
it
was
a
lovely
process
and
I
was
delighted
by
how
quickly
we
came
to
consensus
on
on
who
we
wanted
to
select
for
the
poet
laureate
and
that
the
person
that
we
chose
has
agreed
to
do
so,
and
I
I
think
it's
someone
that
that
folks
will
be
familiar
with
when
the
announcement
is
made,
but
yeah
it
was.
It
was
a
pleasure
to
do
the
process.
F
We
had
members
from
the
school
boards,
the
public
library,
the
outgoing
Poet
Laureate
so
and
then
the
publisher
and
CEO
of
brick
books,
which
is
a
poetry
press
who
happens
to
live
in
Kingston.
So
we
had
a
nice
selection
of
readership
and
people
who
were
familiar
with
the
candidates
through
their
work,
having
seen
them
as
mentors
in
school
programs
and
just
participants
in
the
community,
so
yeah
just
a
very
nice
process,
and
then
it
was
happy
to
be
part
of
it.
Foreign.
C
C
Thank
you.
Well,
this
is
the
last
one.
There
are
no
motions,
notices,
emotions,
other
business
I
won't
be
back
another
board.
Member
of
domino
has
applied,
who
is
involved
in
a
number
of
Arts
organizations
as
well
so
I'm
hoping
she'll,
be
here
for
the
technical
and
I
hope
lots
of
other
members
reapply,
because
it's
good
to
have
new
people
and
and
seasoned
members
of
of
any
committee,
but.