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From YouTube: Kingston, Ontario - Equity, Diversity and Inclusion Advisory Committee - December 16, 2021
Description
Equity, Diversity and Inclusion Advisory Committee meeting from December 16, 2021. For full agenda details visit https://bit.ly/30DhqMo
A
All
right
since
the
the
live
stream
has
started,
we
do
have
most
of
our
members
here
I'll
go
ahead
and
start
so
welcome
everybody
to
the
first
equity
diversity
and
inclusion
advisory
committee
of
the
2022
meeting
year,
starting
off
at
the
end
of
2021,
always
confusing.
So
before
we
do
our
election
of
officers.
I'll
just
do
a
quick
rundown
of
the
people
in
attendance
today.
So
for
the
committee
we
do
have
quorum,
we
have
received
regrets
from
zerman
khan
and
charon
krishnaswami.
They
will
not
be
able
to
attend.
A
Elsa
b
falcon
will
be
joining
us
part
way
through
the
meeting,
and
I
believe
vanessa
and
jairus
simone
will
be
joining
shortly
as
well
from
staff.
We
have
with
us
laney
hertl,
the
chief
administrative
officer,
muhammad
assan,
the
edi
manager,
vanessa,
mensah,
the
project
manager
for
edi
initiatives,
john
bolanone,
the
city
clerk,
janet
james,
the
deputy
city,
clerk
blair,
johnson,
the
corporate
records
and
information
officer.
You
have
myself
derek
o'shea,
the
committee
clerk.
A
We
also
have
ruth
nordograph,
the
director
of
housing
and
social
services,
and
my
colleague
elizabeth
fossett
is
here
as
the
meeting
host.
We
also
do
have
one
member
of
the
public
in
attendance
as
well
and
with
that
out
of
the
way
we'll
do
the
election
of
officers.
So
I
will
call
to
see
if
there
are
any
nominations
or
volunteers
for
the
position
of
chair.
A
And
while
I'll
take
that,
as
you
are
volunteering,
to
carry
on
your
role
as
chair
excellent,
thank
you
manuela.
Are
there
any
other
nominations?
Seeing
none
also
I'll
ask
for
a
mover,
I
have
river
moving.
Can
I
have
a
seconder
counselor,
neil
I'll,
just
write
these
down
quickly
and
in
that
case
I'll
call
the
vote
all
those
in
favor.
Please
raise
your
hand.
A
And
I'm
not
seeing
any
opposed,
so
congratulations,
manuela
and
we
will
now
move
to
the
election
of
vice
chair.
Are
there
any
volunteers
or
nominations
for
the
position
of
vice
chair
river?
Are
you
volunteering
to
continue
your
your
role?
Yes,
thank
you
excellent.
Thank
you.
River.
Are
there?
Is
there
a
mover
and
a
seconder
for
that
for
river
manuela
sunita?
Thank
you.
A
B
B
B
B
Thank
you,
counselor
neil
and
sunita.
Is
there
now
I'm
looking
for
all
in
favor
perfect
any
opposed.
Okay,
perfect,
convert
the
minutes.
I've
been
confirmed,
so
next
we're
moving
on
to
pecuniary
interest.
Does
anybody
have
pecuniary
interests
to
declare
I'll
give
folks
a
few
minutes
to
respond?
If
so,
right,
I
don't
see
any
hands.
A
B
B
C
Elizabeth
would
you
be
able
to
start?
Thank
you
so
good
afternoon.
My
name
is
blair
johnson
and
I'm
the
city's
corporate
records
and
information
officer.
So
I'm
one
of
the
staff
who
assisted
with
the
gathering
of
the
information
and
the
drafting
of
the
report
that
you
see
here
today,
I'm
here
to
provide
a
briefing
to
the
report
regarding
the
board
and
nomination.
C
The
boarding
committee,
nominations,
process
and
equity
diversity
and
inclusion
next
slide.
Please.
In
december
2020
two
motions
were
passed
by
council
that
prompted
the
review
detailed
in
this
report.
The
first
motion
directed
staff
to
prepare
a
swot
analysis
of
the
current
nominations,
process
for
filling
citizens,
appointments
to
boards
and
committees
such
as
this
committee,
and
to
research
the
municipal
best
practices
in
this
area.
C
C
Neutral
responses
were
generally
received
with
regards
to
the
ease
of
the
application
process
and
receiving
responses
from
staff
in
a
timely
manner.
The
majority
respondents
indicated
that
they
would
prefer
to
learn
about
the
recruitment
process
through
the
city's
website
and
social
media.
Next
slide.
Please,
in
addition
to
the
responses
summarized
in
the
previous
slide
survey,
respondents
were
given
the
opportunity
to
answer
an
open-ended
question.
What
are
your
ideas
to
increase
diversity
on
municipal
boards
and
committees?
C
The
responses
can
be
summarized
into
three
general
themes
in
descent.
In
descending
order
of
frequency
number
one
advertise
or
vol
advertise
of
volunteer
opportunities
on
boards
and
committees
should
be
targeted
to
specific
groups
and
the
members
of
those
groups
that
may
be
interested
in
serving
or
have
the
necessary
skill
set
for
that
border
committee.
The
city
should
leverage
the
existing
social
infrastructure
to
in
the
city
to
help
generate
candidates.
C
The
city
should
also
work
to
structure
meetings
such
as
locations
and
times
around
the
needs
of
those
individuals
and
groups.
Number
two
offer
compensation,
offer
compensation
to
volunteers
serving
on
a
committee
or
board.
This
includes
both
direct
monetary
compensation,
as
well
as
providing
directly
for
or
providing
restitution
for
transportation
and
child
care.
The
city
does
not
currently
provide
any
compensation
or
restitution
to
citizen
appointees
on
boards
or
committees.
C
Number
three:
the
city
should
target
individuals
with
lived
experience
when
considering
the
skill
set
necessary
for
a
person
to
serve
on
a
board
or
committee.
Next
slide,
please,
in
addition
to
the
survey
staff
researched,
the
best
practices
of
staff
research,
the
best
practices
of
28
ontario
municipalities
with
regard
to
their
process
for
recruiting
and
appointing
citizen
representatives
to
boards
and
committees
in
kingston,
six
council
members
serve
on
the
nominations
advisory
committee.
C
The
members
of
this
committee
meet
in
a
public
meeting
to
discuss
and
select
citizen
representatives
to
serve
on
boards
and
committees,
making
a
final
recommendation
to
kingston
city
council,
which
confirms
the
appointments.
The
nominations
committee
votes
on
a
majority
rules
basis,
16
municipalities
were
found
not
to
have
a
process
similar
to
kingston
of
those
with
a
similar
process.
The
voting
process
was
found
to
be
similar
to
that
used
in
kingston.
C
C
C
Please
so,
based
on
the
review
of
the
previously
discussed
information
staff
are
putting
forth
a
series
of
recommendations
that
we
would
like
to
see.
Receive
feedback
from
the
committee
on
staff
have
begun
to
work,
begun
work
to
reach
out
to
specific
community
organizations
and
groups
when
recruiting
for
positions
on
boards
and
committees,
and
will
continue
to
expand.
Contacts
and
connections
in
this
area.
C
Staff
are
proposing
that
the
mandate
of
the
nominations
advisory
committee
be
amended
to
add
three
public
members
of
the
edi
committee
to
the
nominations.
Advisory
committee
staff
are
also
proposing
that
three
separate
interview
panels
be
created
each
consisting
of
two
members
of
each
consisting
of
two
council
members
and
one
member
one
edi
committee
member
from
the
nominations
advisory
committee.
C
These
panels
would
be
supported
by
city
staff
and
would
only
be
utilized
when
the
nominations
advisory
committee
wished
to
interview
applicants
for
citizen
staff,
appointments,
proposing
the
creation
of
a
of
mentorship
opportunities
to
connect,
experienced
committee
members
with
new
committee
members
next
slide.
Please.
C
Staff
will
track
and
report
on
the
success
of
diversity
initiatives
annually.
Through
summary,
data
presented
to
the
nominations
advisory
committee
based
on
data
provided
in
the
voluntary
diversity
identification
forms
submitted
by
applicants,
the
recommendations
contained
in
the
three
key
actions
from
the
run,
win
and
lead
document
will
be
used
by
staff
to
assist
underrepresented
individuals
who
are
interested
in
serving
on
boards
and
committees
and
kingston
city
council.
C
As
part
of
these
initiatives
and
in
preparation
for
the
2022
municipal
election
staff
will
continue
to
host
candidate
information
sessions,
augmenting
in-person
sessions
with
live
streaming
and
virtual
options.
Finally,
staff
are
recommending
the
creation
of
a
public
appointment
policy
attached
to
this
report.
As
exhibit
d,
this
policy
takes
information
regarding
the
appointment
process
that
is
contained
across
multiple
documents
and
bylaws
and
combines
them
into
one
policy.
Increasing
transparency
of
increasing
the
transparency
of
the
process
for
the
public
next
slide.
Please
so
that
concludes
the
presentation.
F
F
I
think
blair
you
mentioned
that
there
would
be
some
targeted
outreach
to
individuals
with
a
variety
of
skill
sets
for
each
each
board
or
committee.
But
then
does
that
also
coincide
with
sort
of
targeted
outreach
to
members
of
marginalized
groups.
I'm
just
thinking
like,
for
example,
without
any
because
on
the
nominations
committee
we
we
rarely
get
the
the
disclosure
information
with
the
applications.
F
We
do
get
it
when
the
committee
is
where
that's
actually
a
requirement
of
the
committee,
for
example
the
municipal
accessibility
advisory
committee.
We
often
we
get
it
for
that
one.
We
got
it
for
the
edi
committee,
but
I'm
just
wondering
like
will
there
be
an
attempt
to
make
sure
that
we're
looking
both
we're
doing
that
outreach
both
for
skill
sets,
but
also
for
diversity
of
backgrounds,.
G
Yes,
thank
you
for
the
question
counselor.
Holland.
All
options
are
on
table,
we're
taking
a
look
at
going
forward
with
an
edi
lens,
so
we
will
be
targeting
all
those
groups
that
you
identified,
including
others
that
come
up
through
our
review.
The
the
issue
through
the
pilot
initially
is
to,
as
muhammad
said,
some
foundational
pieces
recruitment
from
an
ongoing
basis.
We'll
take
a
look
at
all
the
groups
that
you
referenced
as
part
of
your
question.
F
H
There's
other
committees
that
are
less
so,
and
I've
sat
on
boards
and
committees
where
there
hasn't
been
compensation,
but
library
board.
For
instance,
they
would
give
board
members,
just
at
the
end
of
each
year,
some
library
swag
from
the
friends
of
the
library
and
a
50
gift
card
for
novel
idea,
anything
that
kind
of
recognizes
and
acknowledges
and
thanks
people
for
their
engagement,
I
think,
is
a
good
thing.
H
I
think
it's
more
important,
probably
to
make
sure
that
if
people
need
daycare
in
order
to
attend
meetings
that
that's
vitally
important,
I
know
of
many
single
parents
who
I
say
you
should
apply
for
this.
Well,
you
know
I've
got
two
kids
at
home.
It's
it's
not
easy.
So
so
I
think
addressing
those
kind
of
systemic
issues
would
be
very,
very
helpful
and
there
are
some
committees
where
the
public
serve
on.
That
would,
I
think,
merit
greater
recognition
so.
I
I
think
this
is
just
continuation
of
what
what
construe
neil
was
saying,
because
my
question
or
clarification
was
around
what
exactly
was
compensation
and,
I
think,
maybe
using
a
different
term,
because
when
I
think
of
compensation,
it's
sort
of
like
I'm
being
paid
to
be
on
a
board,
and
that
sounds
like
a
conflict
to
me.
Whereas,
if
we're
looking
at,
how
are
we
going
to
eliminate
and
have
more
equity?
I
So,
for
instance,
if
if
what
are
the
barriers
to
preventing
people
as
counselor
neil
was
talking
about
to
sitting
on
a
board?
Is
it
because,
let's
say
we
are
one
day
meeting
in
person?
Is
it
because
I
don't
have
transportation
to
get
to
the
meeting
so
looking
at
barriers,
because
those
people
have
lived
experience
and
they
will
be
valuable
to
being
here,
but
because
of
a
barrier
of
transportation
or
child
care,
or
maybe
that
they
can't
come
at
six
o'clock
because
they
could
come
at
seven.
I
It's
it's
a
and
so
being
very
clear.
What
is
compensation
and
what
is
just
removing
barriers
and
creating
equity,
because
I
think
that's
more
important.
It's
it's
that's
what
this
you
know.
This
committee
is
about
we're
looking
at
ways
of
bringing
equality
and
equity
to
the
city,
but
it's
also
bringing
equality
and
equity
in
helping
people
to
sit
on
various
committees.
So
I
think
it's
very
important
that
we
clarify
the
language.
B
E
E
We
will
forward
the
third
eye
not
recommending
that
pilot,
yet
the
the
report
that
is
on
the
agenda
from
housing
and
homelessness,
which
root
node,
will
be
presenting
that
reports
the
talks
about
the
pilot
project,
so
that
would
be
more.
You
know,
like
suitable
point,
to
discuss
this.
Thank
you
very
much.
D
I
wasn't
able
to
hear
very
clearly
what
muhammad
said,
so,
I'm
not
sure
if
I'm
able
to
continue
this
topic.
I
just
wanted
to
mention
quickly
that
when
we
are
speaking
like
when
we're
inviting
people
with
lived
experience
into
our
spaces,
they
are
not
just
people
with
lived
experience,
but
they're
people
who
are
providing
their
expertise,
and
I
think
that
that
should
be
valued
more
than
just
something
on
a
voluntary
basis
or
something
where
you
get
compensated
with
swag.
D
B
A
E
E
B
A
So
for
this
manuela
this
was
the
report.
That
blair
did
the
presentation
and
we've
received
feedback
on.
So
perhaps
what
we
can
do
here
is
invite
the
member
of
the
public
attendance
if
they
wish
to
ask
a
question
or
speak
to
this
item,
you
can
indicate
to
us
your
desire
to
do
so
by
using
the
raise
hand
button
in
zoom
and
we'll
give
it
a
few
seconds.
A
B
A
E
E
Some
highlights
of
the
information
is
the
development
of
land
acknowledgement
document
and
the
council
and
committee
report,
with
edi
consideration
and
details
about
employee
senses
to
establish
corporate
baseline.
The
the
breakdown
of
the
edi
census
is
also
part
of
the
information
report
that
is
being
presented
here
and
then
there
is
a
summary
of
review
and
division
of
current
human
resources
policies
through
edi
lens,
and
also
the
inclusion
of
edis
category
for
staff
recognition
awards
and
in
inclusion
of
edi
as
a
competency
for
performance
management
and
development
of
persona
template
guide.
J
Of
housing
and
social
services-
and
I'm
I'm
very,
very
excited
to
meet
you
all
and
have
the
ability
to
share
this
report
with
you
and
and
seek
feedback
and
before
we.
We
bring
this
forward
to
our
housing
and
homelessness
committee
and
then,
ultimately
towards
council
for
approval
very,
very
pleased
to
have
this
committee,
because
I
think
this
is-
and
I
think.
J
Again,
the
terms
of
reference
were
somewhat
outdated
and
we,
we
have
provided
a
proposal
of
a
new
membership
proposal
for
this
committee
and,
as
you
will
see,
kind
of
key
here
will
be
that
we
will
be
seeking
five
members
of
the
public
at
large,
with
also
specific
preference
given
to
specific
equity
seeking
groups.
So
to
really
appreciate
any
of
your
insights
and
feedback
on
that.
J
J
This
program,
or
the
reason
why
this
is
brought
forward,
is
because
council
city
council
in
june
20
on
june
22
2021,
actually
passed
a
motion
asking
staff
to
do
research
and
and
look
at
the
opportunity
to
to
bring
compensation
or
honorarium
or
look
at.
How
can
we
again
really
break
break
down
some
of
the
barriers
for
people
to
participate
in
in
this
specific
motion?
Committees
that
focus
on
the
housing
portfolio
and
how
we
can
include
best
can
include
people
that
are
either
on
house
or
precariously
housed.
J
With
that.
I
do
want
to
like
ask
my
colleague
muhammad.
If
you
would
like
to
add
a
few
more
pieces,
because
I
know
me,
mohammed
and
vanessa
have
been
working
on
a
lot
of
the
research
and
I'm
sure
I've
been
missing
a
couple
of
key
details
there
as
well,
but
really
looking
forward
to
get
your
feedback.
J
E
B
K
Thank
you
for
the
opportunity
and
through
you,
madam
chair,
just
building
on
the
comments
that
were
made
earlier
when
we
started
discussing
the
compensation
model.
First
of
all,
I
really
like
the
use
of
the
word
honoraria
as
opposed
to
compensation.
I
think,
there's
a
lot
more
respect
and
dignity,
and
that
is
what
again,
this
work
is
all
about.
So
you
know
again,
I
I
definitely
prefer
that
term.
K
The
other
thing
is
that
the
the
so-called
honoraria,
though,
is-
and
this
is
where
that
imbalance
perhaps
comes
in
not
everybody-
is
in
need,
like
it
is
individuals
that
are
more
barrier
that
we
want
to
hear
from
that.
We
want
to
include,
and
they
are
the
those
are
the
individuals
that
we
want
to
offer
the
honoraria
to
and
how
can
that
be
done
in
a
respectful,
confidential
manner,
so
that
when
we
are
at
the
table,
we
are
all
still
the
same
at
that
table.
K
B
J
You
thank
you
answer
you,
madam
chair
yeah.
That's
that's
an
excellent
comment
and
definitely
something
we've
been
like
the
process
of
how
people
can
self
disclose
in
a
in
a
confidential
manner
will
be
incredibly
important.
So
we
are,
we
also
have
identified,
and
I
think
that
that's
an
important
piece
too.
We
we
have
members
of
I
know
we're
specifically
talking
about
housing
and
homelessness,
obviously
as
a
starting
point,
but
we
would
have
members
that
participate
in
the
committee
because
they
are
representing
their
their.
J
You
know
professional,
like
references
they're
as
part
of
their
employment,
they're
they're,
also
part
of
the
committee,
so
we
obviously
would
specifically
be
looking
at
members
of
the
public,
but
we
also
would
create
a
process.
That's
that's
confidential.
You
know
it's!
It's
not
obviously
going
to
be
shared
like
you
are
receiving
the
honorarium
and
you
are
not
so
so
definitely
an
important
piece
that
will
be
like
that.
We
that
we
need
to
establish
with
the
clerk's
office
as
part
of
the.
H
H
H
I
I
think
it's
a
really
good
idea
that
housing
and
homelessness
becomes
a
committee
of
council,
so
we
don't
have
to
report
through
arc.
I'm
on
art.
I
think
it's
a
great
committee,
but
it
meets
every
two
months.
Housing
and
homelessness
meets
every
two
months.
Something
important
can
come
up
in
housing
and
homelessness
and
it'll
take
four
months
or
five,
possibly
five
months
before
it
gets
to
council
for
consideration
and
housing
and
homelessness.
H
D
Through
you
chair,
so
I
don't
know
how
appropriate
it
is
to
share
lived
experience
through
this
committee,
but
I
just
wanted
to
share
a
bit
of
a
convincing
point
that
kind
of
echoes
what
a
lot
of
people
are
saying
here
is
that,
in
my
experience
with
homelessness,
I
was
homeless
and
also
volunteering
and
sitting
on
committees.
As
I
do.
It's
always
been
a
thing
for
me,
but
a
lot
of
the
times.
D
E
Just
want
to
take
this
opportunity
to
thank
mix
river
for
their
disclosure.
It's
it's
an
absolute
pleasure
to
be
able
to
hear
from
lived
experiences,
and
you
know
thanks
for
thinking
of
this
space
as
a
safe
space,
for
you
to
be
able
to
share
that
personal
experience
with
us,
and
so
I
just
want
to
take
this
opportunity.
Thank
you
very
much.
B
Thank
you
both,
I
did
have
a
question
for
ruth
myself.
I
was
wondering
in
terms
of
trying
to
develop
this
committee
and
accessibility
with
folks
who
may
not
have
cell
phones
or
perhaps
access
to
a
computer.
Are
there
other
sort
of
ways
of
looking
for
these
individuals
that
would
be
considered
like
coming
in
person?
The
city
hall
obviously
covet
poses
a
really
big
issue
right
now,
but
maybe,
when
things
get
a
little
bit
better.
J
Thank
you
and
to
you
or
to
you,
yeah,
it's
hard
to
believe
that
two
years
ago
we
actually
had
these
meetings
in
person,
so
we
we
are
certainly
very
aware
of
the
digital.
You
know
potential
digital
challenges
that
people
might
face
or
access,
accessibility,
challenges
and,
and
would
also-
and
I
think
that
that
is
definitely
an-
I
know,
mr
bologna,
I'm
sorry
john,
has
his
hand
up.
I
think
we're
keeping
it
pretty
informal
here
we
I
will.
H
J
Broader
question
around
accessibility
for
for
me,
for
for
any
of
the
meetings,
the
one
thing
I
will
say
is
we
we
obviously,
as
we
serve
a
lot
of
different
social
service
agencies
with
clients.
I
know
it's
always
on
top
of
mines,
how
we
can
make
sure
that
clients,
either
with
support
of
agencies
or
even
city,
can
access
certain
certain
meetings
or
certain.
You
know
even
surveys
or
or
information,
and
we
always
look
at
kind
of
all
the
different
kind
of
aspects.
J
For
instance,
that's
why
we
did
not
just
only
do
our
get
involved
page
through
our
city
website,
but
also
made
sure
that
there
were,
you
know
copies
of
surveys
available
at
different
agencies
and
that
staff
were
available
to
to
promote.
So
I
don't
have
like
the
perfect,
like
solution
figured
out,
but
it's
definitely
something
that
we
are
very
mindful
of.
G
G
H
H
H
Well,
it
might
be
this
or
it
might
be
that
you
should
consult
your
lawyer,
and
so
I
don't
think,
there's
a
lot
of
value
added
when
we
have
accountants
and
lawyers
on
any
committee
of
council
can
get
a
legal
opinion
and
the
clerks
can
correct
me
if
I'm
wrong,
but
they
can
get
a
legal
opinion
from
the
city
solicitor
and
that
that's
the
one
that
would
that's
the
opinion
that
would
carry
weight.
I
see
john
is
waving
his
hand.
I
may
have
said
misspoke,
so
I'm
sorry.
G
B
E
Yeah.
Thank
you
very
much,
madam
chair,
on,
to
speak
to
councillor
neil's
question.
We
are
not
as
recommending
specific
professionals
to
be
nominated
for
any
of
these
positions,
but
if
someone
has
those
qualifications
and
they're
applying
as
member
of
public,
that's
completely
okay,
but
there
is
no
recommendation
being
forwarded
to
this
committee
or
any
other
community
where
we
are
suggesting
that
specific
professional
designation
should
be
recruited.
L
Hi
everyone,
I
think,
I'd
probably
direct
this
question
more
towards
ruth
and
muhammad
in
regards
to
just
some
of
the
standards
with
this
committee.
I
know
it's
been
brought
up
that
including
people
with
lived
and
living
experience
would
be
very
helpful.
I
completely
agree,
I
think
it's
invaluable,
but
on
page
82
of
the
the
agenda
that
was
sent
our
way,
I
know
mandate
in
terms
of
reference
was
mentioned
here
about
some
onboard
education
and
training.
L
I'm
just
more
curious,
if
just
taking
into
consideration
that
these
individuals,
even
for
myself
and
a
lot
of
others
on
this
committee,
sometimes
it's
very
challenging
to
go
through
the
the
procedural
and
the
the
language
around
this
and
some
of
the
the
terms
of
reference
and
whatnot
and
just
having
the
right
way
of
participating
is,
is
some
of
that
going?
Maybe
some
of
those
barriers
need
to
be
lifted
in
order
to
have
people
properly
participate?
This
has
that
come
up
at
all,
for
you,
ruth.
J
J
I
cannot
speak
to
the
all
the
details
of
the
onboarding.
That
is
happening
because
it's
mainly
being
coordinated
to
the
clerk's
office,
and
I
don't
want
with
anybody
on
the
spot,
but
I
definitely
you
know
I
think
again.
I
really
would
like
to
to
call
on
john
to
to
maybe
provide
some
additional
information.
G
So,
thank
you
for
that
question.
I
think
one
of
the
most
important
parts
of
when
we
do
the
the
recruitment
is
the
onboarding
to
try
to
ensure
that
we
provide
the
right
information
to
the
potential
members
so
that
they
can
be
effective
as
they
become
more
in
tune
with
what
we're
doing
here
at
city
hall.
So
we're
looking
at
a
number
of
different
scenarios
with
respect
to
onboarding.
G
I
think
one
of
the
first
things
that
we
did
was
to
enhance
the
application
form
to
allow
for
some
of
these
things
to
be
able
to
be
brought
forward
as
opposed
to
searching
for
them.
So
the
the
onboarding,
the
orientations
and
things
of
that
nature
will
only
enhance
the
members
that
we're
trying
to
get
and
working
with
them,
because
we
want
to
remain
inclusive.
G
B
D
Absolutely
so
I
just
had
one
quick
point
on
this
topic
is
that
I
fully
support,
possibly
just
reviewing,
not
even
the
accessibility
but
the
with
our
onboarding
process.
Thinking
about
how
we
could
address
this
specifically
to
people
with
lived
experience,
because
I
know
that
at
least
from
what
I
remember
of
the
onboarding
for
this
committee.
D
It
was
pretty
comprehensive,
but
it
was
kind
of
overwhelming,
especially
for
someone
who
was
neurodivergent,
but
I
think
that
yeah,
just
taking
a
look
at
how
we
can
make
this
more
inclusive
and
welcoming
for
people
with
lived
experience,
maybe
even
more
specific
for
their
experiences,
might
be
a
good
idea
I'll.
Let
john
respond
to
that.
G
G
That
will
help
onboarding
going
forward,
but
I
I
think
it
is
important
what
you're
saying
not
to
overwhelm
people
and
that's
why
this
committee
appears
that
it
hasn't
done
much
since
it
was
strong,
but
it
has
been
a
lot
at
least
a
lot
for
me,
my
staff,
to
understand
edi
much
much
more
clearly
and
to
enhance
us
going
forward
so
yeah.
We
we've
got
some
work
to
do
which
is
especially
on
boarding,
and
we
appreciate
those
comments.
D
Thank
you
my
second
point,
and
then
I
want
to
give
the
room
to
sunita,
because
I
know
sunita
is
probably
jumping
in
her
seat.
Right
now
is
that
I
just
was
wondering
this
is
just
a
quick
question
for
ruth
is:
do
we
have
any
dates?
I
was
looking
through
the
pages
82
and
83..
Do
we
have
any
dates
for
when
applications
are
opening
for
the
members
of
the
public
and
kind
of
like
everything
to
do
with?
That?
Is
that
happening
in
2022.
J
G
Well,
thank
you.
Thank
you
for
that
question.
Once
again,
I
think
that
janet
james
is
leading
the
recruitment
of
the
members
going
forward,
probably
jump
in.
We
have
had
a
comprehensive
review
already
with
respect
to
the
appointments
for
the
upcoming
year.
A
lot
of
this
information
is
going
to
be
very,
very
relevant.
M
Sure
thanks
very
much
yep.
So
as
as
rude
said,
this
is
still
just
a
information
right
now.
It
does
need
to
be
sort
of
approved
by
housing
and
homelessness
and
then
filter
up
through
the
the
process
and
then
once
the
the
recommendation
is
sort
of
formally
approved
by
council,
then
what
we
would
do
is
undertake
a
recruitment
process.
M
Much
like
the
one
that
that
you
guys
all
used
to
apply
for
for
this
committee
would
have
to
have
a
nominations,
advisory
committee
meeting
to
consider
the
appointments
and
then
make
a
recommendation
back
to
council
an
average
recruitment
from
the
time
we
start
advertising
to
the
time.
An
actual
appointment
is
made
and
formalized
by
council
takes
a
minimum
of
six
weeks
to
make
sure
that
we
have
a
proper
opportunity
to
to
do
a
sort
of
cast
the
net
far
and
wide
to
make
sure
that
we
are
reaching
out
to.
M
D
K
Otherwise
again
it
can
be
become
a
very
much
of
a
either
individuals
will
be
just
there
as
a
rubber
stamp.
Oh
look
at
us
are
we're
very
diverse
in
our
in
our
committee,
or
they
will
not
be
able
to
step
up
and
speak
up
and,
and
that
is
sort
of
again
not
what
we
are
about
so
just
wanted
to
add
to
that
is
the
flip
side
of
the
same
coin.
H
H
But
maybe
what
we
can
do
is
send
out
a
group
email
with
the
information
that
the
committee
you
applied
for
is
meeting
on
this
date,
and
this
is
the
youtube
link
that
will
allow
you
to
view
the
committee
and
that
way
people
have
a
better
handle
on
those
committees.
They're
interested
in
that's
a
suggestion.
I'm
I'm
not
sure
janet
will
be
really
pleased
with
that
suggestion,
because
that
adds
to
a
workload
but
but
it
it
would
be
a
way
to
get
more
people
engaged.
D
M
M
Indeed
excuse
me,
individuals
who
have
applied
to
committees
but
were
perhaps
not
successful,
so
we
we
do
close
that
loop
with
them
and
we
can
look
at
including
some
information
in
that
letter
that
we
provide
to
them
with
the
you
know
the
time
and
dates
of
the
the
committees
that
they've
applied
to.
So
if
they
do
want
to
sort
of
stay
current
with
what
is
going
on
with
those
committees,
then
then
we
can.
M
M
So
we
do.
We
do
like
to
have
that
many
applications,
because
it
means
that
you
know
our
engagement
efforts
are
are
working.
It
was
a
big
binder.
We
did
reach
out
to
anybody
who
wasn't
wasn't
aware:
they're
sorry
wasn't
appointed
to
the
committee
and
we
do
also
con
keep
all
applications
on
file
for
a
period
of
12
months.
So
if
a
vacancy
does
arise
midterm
as
part
of
our
sorry
guys,
I
was
getting
a
phone
call.
M
At
the
same
time,
we
do
keep
the
applications
on
file
and,
if
there's
a
vacancy
midterm,
we
do
reach
out
to
individuals
who
had
previously
applied
to
ask
them
whether
they
want
to
consider
to
have
their
name
on
the
on
the
application
list
for
consideration.
Sometimes
people
say
yes,
but
sometimes
they'll
say
no.
I
found
another
opportunity
and
and
they're
not
available,
so
we
don't
automatically
put
people
on.
M
We
do
reach
out
to
them
to
ask
if
they
would
like
to
continue,
because
we
don't
want
to
put
somebody
forward.
They've
maybe
found
another
opportunity,
and
then
they
get
appointed
and
they're.
Not.
You
know,
they're
not
able
to
fulfill
that
commitment.
So
it
is.
It
is
a
sort
of
a
back
and
forth
two-way
discussion.
G
Just
supplemental
to
what
janet
mentioned,
though
we
do
formal
recruitments
so
once
a
year
per
se,
we're
recruiting
all
the
time
we
have
people
who
contact
us
and
look
for
information
with
respect
to
specific
committees.
Mac
is
one
of
them
that
I
constantly
get
called
now.
So
if
people
want
to
put
their
applications
forward,
we
accept
them
and
also
let
them
know
when
the
meetings
were
happening,
if
they
want
a
copy
of
the
mandate,
so
that
they
could
be
fully
informed
with
the
role
and
responsibility
of
the
committee.
G
A
There's
no
sort
of
motion
required
at
this
point
river:
it's
you've
provided
feedback
to
the
staff
and
they
will
then
incorporate
it
as
they
bring
the
reports
up.
However,
if
there
are
no
further
committee
questions
or
comments
at
this
time,
we
could
open
it
to
public
comments,
see
if
the
member
of
the
public
wishes
to
speak.
So
if
that's
all
right
by
you,
yes,
all
right
so
I'll
quickly
mention
to
the
any
members
of
the
public.
If
they
wish
to
speak
or
make
a
comment,
please
use
the
raise
hand,
function
and
zoom.