Kubernetes Contributor Summit Planning, 30 Mar 2020

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From YouTube: K8s ContribSummit Core Planning: Amsterdam for 20200330

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K8s ContribSummit Core Planning: Amsterdam for 20200330

A

All right we are recording. This is another contributor summit meeting. It is March 30th I love you all. This has been long coming, so let's do it. We have new dates. Hooray. If I recall off the top of my head, they are August, 13, 3/16, I, think that sounds right. The biggest thing of note- and this is kind of weird and also kind of cool. It is a weekend. So previously it would be. You know, like cube. Con, would be Tuesday through Thursday. This I think is Thursday through Sunday and I.

A

Think we are on Wednesday I need to double check, but that sounds right. Yes, so this is totally weird. Let's just go ahead and take a mulligan Mulligan means do-over. We are literally just going to start over. That seems like the cleanest thing. To do. Right now is to just start breathing somebody all right, so I want to reach out to every single staff member I'm, not gonna. Do it right now, if you feel like throwing your hand up and saying sweet, yes, we're good!

A

That's fine too, but I feel like just I'm gonna reach out to every single person in slack and make sure that they're in I want to make it abundantly clear and make sure everyone understands, even if you have you know, staffed up to this point that this is still like four months of time and now you're going to be doing another four months of time.

A

Doing the exact same thing do not feel compelled or obligated to do it if you hadn't had plans like normally you have to you know, plan your time out a few months in advance, and this is, you know, probably different than what you were planning on so again, don't feel bad, it's more! If I know that we have certain holes that we need to fill with staff, I'd rather know sooner, so we can start reaching out and finding other people to fill them up.

A

So again, don't feel bad, don't feel compelled do what's right for you and everybody just let me know with that. That's pretty much! All of the lead updates I have we're just going to start over and.

B

I think Chris was yeah. Sorry yeah.

A

B

One thing I wanted to point out and the the announcement was that they said or seen see have said that these are the dates. If we don't do it physically, like in person, we're gonna, do it virtually so we still could be right back where we were like a couple weeks ago. We're doing this virtually so. Keep that in mind as well. That is.

A

Absolutely in mind, and in fact we were going to plan that we're not going to plan for that. That's not what I'm saying but we're.

C

A

Very much keep that in mind during the RiRi planning can.

D

I can I ask a quick question. Absolutely.

A

D

So to sign back on, is it just signing back on then to support the current contributor track, yep.

A

Exactly that I'm gonna kind of leapfrog, Deb, sorry cuz, that's that's a pretty good dovetail, so I have reached out to mentoring, hi marki, and they have said that a NCW is good to move under mentoring. We need to find owners and we need to make sure that we're not just you know, dumping it into their lap and then asking them to do a bunch of work which that was never my intent in the first place.

A

So one of the things that I'm doing this week is I'm gonna reach out to NCW folks and see who is on board with being an owner I'm going to cut the PR to actually move it under mentoring and then kind of kickstart that from there so that is NCW the intent is there will not be an NCW at the contributor summit at this point. Is that news to anybody all right, good.

E

A

E

A

Hopefully, hopefully, a good thing all right. Next up, CN CF updates, Deb hi.

F

Okay, so just a few updates I think we'll probably talk about it as we go through this, but from my side everyone has hopefully seen the empty DM date changes which it sounds like from the contributors side I've reached out to the evening reception venue, and they can only do our events on the night of the event, so that would be August 13th.

F

They cannot do it on August 12th. So if we want to do the reception, we'll need to keep that in mind with scheduling for the website reg forum, other things I'm pacing in the link right now, but once we know what we're doing we'll just need to update that doc, and then we can update the website and the reg form and make sure people have the information they need to move forward with their planning. And then the final update is not a related.

F

It's North America related space for North America is confirmed and we do have space to do it on Monday, with a few meeting rooms on Tuesday, for any things that need to meet I just want to verify if there are any hold backs or anything we'd like to consider with this date change before we launch the save the date website.

G

No real, you know issues. The only thing will be for likely on us side is we're. Probably gonna have to have two sets of planning meetings now 141 for us, unless it's like the same crew in each one. Please no wait.

F

I, don't know that we need to start doing all the planning. I just need to get there the best CNCs, no we're sticking with the Monday space, and we can put the save the date website up and then until we get a little bit closer I think we have some wiggle room of just hold and we just need to put I needed a placeholder. Then yeah.

G

Yeah this wouldn't be for several months. Oh yeah.

F

A

Think else right.

F

Well then, no and I'll, let you all know when it's ready, that's all I got you're.

A

Awesome, thank you and again shout.

F

A

For all the craziness you happen to deal with, thank you for being calm, composed and always positive, yeah. Absolutely.

A

ah Does anyone else have any sense, EF related questions, all right, we'll move on to current content? Yank filled this up really quick. He let everyone know he's been working with the speaker's the past few weeks. Less than half of them said that they were going to be able to speak. If we did the virtual thing so we cancelled and he notified all of them.

A

He just wants to sorry I'll, just read it. It's tricky I'm, choosing a time to check with speakers again or open another CFP, and if there's anything that we want to ping him with, we should put them in the notes. I think, the sooner that we get to see CFP out for August the better but I also don't think we should like I would target it by the end of April, because that still may june july, that's still three months. Yeah three.

B

Months is a long.

A

Nice time I feel like so get a CFP up by end of April. Have a schedule out by end of May I need you I still need to redo an entire timeline for all this I haven't done that yet so that's just me talking out loud.

A

So that's current content. That's going to be the brunt of things! Next up is comms with Amanda.

D

D

So really just I mean my questions will really stem from how what we're going to do with new contributor track. It gets a little.

D

It'll, give it a little complicated or things that have to be sorted through because I think sure, internally and organizationally that's great for people going to contributor Summit they're still going to expect one place to get information and one place to get things you know like they don't care how we're set up so I'm wondering you know when we should say you know we're following you know cute complete, and this is what we're doing or, however, we're gonna do it and what that looks like.

D

So it's pretty outstanding but depends on the how your conversations go this week.

A

Yeah you're kind of in a holding pattern for now so I'm. Sorry.

A

Reggie updates the Brune hi.

H

C

Morning a pheromone evening, so there is not much on the registration side, but things to be done here are asking like sending it in is the email whether they are attending on the new dates or not, and then just restart the registrations. So yeah we'll be working on working with them to work on like progressing this.

A

A

So I have an opinion, but I'm not sure if this was already kind of discussed. I may have honestly forgotten is the plan that people that have already registered registered for the March April dates. We're just going to email them and say: hey here are the new dates? Here's the new registration link. Please, we register. Are we going to try and transition them like the registration over.

F

We're using the same registration form so we're gonna follow the same system that a coupon is doing so, if they've, already registered, they're registered for Europe will email them and ask them that if they're no longer going to be attending that they cancel their registration, but if they are still planning on attending, no action is needed. That only thing that would different there is for new contributors will obviously be unregistering all of them and will let them know why? Okay.

A

That makes sense. Alright, thank you. Thanks.

A

With that we are actually at the end next week there should be a lot more info with what new contributor workshop moving under mentoring is going to look like there should be a PR inflate, that's very least, if not merged in and I will try and hammer out a timeline on how things are gonna. Look for the next three or four months have I missed anything. Have we missed anything? We.

A

Have our youngest contributor ever.

I

A

I

A

Yeah he's three.

I

A

Still on board.

I

For unconference, by the way, that's.

A

That is actually something that I was like noodling.

A

With with you and the fact that we're removing NCW we're gonna have more space that we could actually do face to faces on and I know, unconference upfront has kind of a little bit of effort, but, like I was wondering if, with plan I'm, sorry I'm freezing this horrible, because I'm freezing at home my brain. What should we try and schedule the face-to-face as any differently than we do current content? And if we did, should we have unconference team? Be the ones that also try and schedule face to faces?

A

If the answer to the first thing is no Wow.

I

Okay, just because I came out weird you're gonna.

A

Head out beat it so current content is focused on trying to schedule sessions like informative sessions, presentations, which is kind of different from cig face-to-face meetings. Like a cig cluster lifecycle focus group- am I good so far, yeah I'm today is not a good language today for me, so should scheduling sig face two faces and reaching out to SIG's and working with SIG's to get them space be handled by K. The current content team, or should it be handled by a different team and I was thinking?

A

Unconference would be a good team to also how is that, because of the upfront effort, the minimal upfront effort, yeah.

G

There's something else with this, really nothing: what the fact that we cannot host the social the day before it be the day of our normal practice of soliciting on conference wouldn't be very oh thank.

E

You I also say the face to faces need to be fairly rigorously scheduled because there's a lot of people overlap, and so there's a lot of wait. No, you can't have that face to face at the same time as this one, oh yeah,.

A

Because someone may be talking in there and they're, you know a chair yeah. We have a number of people, the.

H

A

Problem yeah well.

J

But more than that too, you don't want certain face to face sig face to face meetings to be over top of certain sessions either. So you also have.

C

J

It being not just between the SIG's, but also with the sessions themselves,.

A

Okay, thank you for sorting my brain out, so it does make sense for the face to faces to also be scheduled through current content, but then there now the area. The point that Bob made is how feasible are unconference sessions. If they're only going to be well I mean we did them previously with posing them in the morning and then just doing them in the afternoon correct. It's just hard to get the word about what sessions there actually are available.

I

I mean you we could also, since we were going to use the app polling anywhere poll everywhere. We can also ask for submissions prior to and the morning you.

B

Could open it up like two days prior.

G

So you might have like basically the last second CFPs, which is essentially the the unfun conference.

G

J

I've got two loads of unconferences that didn't schedule anything until the morning of and so I think. If you set the I mean we could do a big a little bit early or or you just set the expectation that the unconference sessions are going to be scheduled the morning of, and then you spend a lot of time, posting links and slack and on Twitter and helping people try to get visibility for when when the sessions are and which sessions are. Where would.

E

Wouldn't mean that we would need like half an hour plenary session to do that scheduling. Typically.

A

We already do have a sort of plenary. It's the like opening, welcoming or welcoming remarks so I think that actually still, that would track.

J

A

So never mind I think we're all good. Is there anything else have I missed anything? Does anyone have anything fun there.

E

One thing our mark on is that we're gonna have a lot more hesitancy to commit from our contributors, because a lot of people simply don't know whether they're going to be going or not and won't know for weeks. Yeah.

B

Like it's gonna be a last-minute call for me. That's gonna, be the weird thing. That's.

J

Gonna cheer for everybody I mean we're. You know. Most companies are sort of unlocked down, we're not allowed to travel and they they keep telling us when they'll revisit that answer, but not when they're gonna lift it. Okay.

G

Quick question for Deb: does the CN CF have sort of a go no-go date for usual verses in life? Yeah.

F

Currently, no, since it's all the way out in August as I, learn and hear, more I will definitely keep you.

J

Updated, although for comparison, there is a go no-go date for the open source summit in North America, which is in June, do you remember what then go? No good date is for that one well,.

F

Update everyone by the end of May, okay,.

J

B

F

Basically, six weeks out, yeah about a month, yeah, probably six weeks is good. Okay, if that decision may be made sooner, that's like the deadline, yeah.

A

A

So I think the one thing that we just need to be cognizant about when we do spin up CFPs and start like gathering content is upfront. We just plan on the possibility of us having to do virtual, and we let the speakers know. Hey. We've had to deal with this once already. Let's just upfront say make sure that you could possibly pre-record your talk or present it remotely and just be transparent about it and.

J

We can work on this schedule too, for when, when we need things but I, don't know the more we talk about this. The more I think we're better off waiting as long as we can to actually either release the CFP or close. The CFP gives.

C

J

More time to decide I don't know so.

A

I I would be okay. Opening the CF like I was I was thinking. We open the CFP at the end of April and I have no problem, not closing it. For a while, and just seeing who winds up, submitting or resubmitting like I got no problem, not committing for a while I just do want to get some of the things that we had to rush on before because of holidays and stuff.

A

Let's just get some of that done now, and then we can kind of spend a little bit of time making sure things are good that make sense yeah, but I do agree like I. Don't want to rush into this.

A

A

Just want to say, y'all are the best. I say this, hopefully every time, but you really.

C

A

Thank you round two. Let's go alright.

J

Thanks everybody thank.

B