Kubernetes SIG Contributor Experience, 13 Mar 2023

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From YouTube: [SIG-ContribEx] KCSEU 2023 Planning for 20230313

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[SIG-ContribEx] KCSEU 2023 Planning for 20230313

A

This meeting is being recorded.

B

Hello, everyone and welcome to the March 13th 2023 episode of the kubernetes Amsterdam EU contributor, Summit staff, Summit staff meeting thing. My bobber.

A

B

Let's get into it, uh we got stuff, actually got some stuff and I kind of wish. We had more staff, but it was Daylight Savings time this weekend. So all of our International folks have no idea what time this meeting is right now, uh because it was only DST in the U.S uh uh so getting started.

B

uh First of all, we got some updates to The Landing site to get done on putting those on my agenda for the next day or two. We need to add in links to the GitHub issue. We need to add in links to the cfp, specifically the GitHub issue for the unconference, and we need to do some updates for the celebration. Information, foreign.

B

I think, that's all that's on me right now, so going over to the cncf with Brienne what you got.

C

For us, you're boring today, um I think the biggest thing is if I could just get the timing for any food and beverage needs um or even an estimate. That would be helpful. uh So as far as the all-day beverages I just need to know kind of the estimated start time and end time for the day, Am Pm breaks lunch. Anything like that.

C

um Just so I can let the food and beverage team kind of know what to plan for and then once we do know final times, then I can give those to them, but that would be helpful and then I will be on vacation again. March 22nd through the 28th Deb, will be your contact and will be covering anything during that time so feel free to email. Her, please do include me just so I when I come back. I am in the loop, but she will be available during that time. I will not so.

B

C

Of all I had, unless you guys, obviously I'll be on, if you have any questions or need anything specific. Just let me know.

B

B

um We do have to figure out what the schedule is going to be. um Do we want to start at nine I don't know. Do we want to start a little bit later, I guess it depends on what we get in for the cfp. When I looked a few days ago, there was only like two things in the cfp right then four, that's good awesome!

B

Well, uh we're on to content with Jason right now anyway. So uh what do you got for us? What are you thinking.

D

um So yeah so um I think I mean we can start figuring that out uh right now we are a little light on the cfp requests. We got a total of four in right now: um Not Unusual uh at the beginning of the cfp period, um but also not necessarily uh great considering we haven't seen any responses back for the unconference topic either yet so far, so I think we need to.

D

Obviously, everything's busy and all that stuff uh it which comes up every time uh but yeah I, think probably you just need to keep hitting on the messaging that those both are open and solicitating responses. uh Otherwise, that's it for content right now,.

B

Okay well I know when we sent out since we're about to get into cons Chris anyway, uh when we sent out the last columns. We talked about the cfp, but we didn't even mention the unconference issue. So when we give people a reminder, we'll want to talk about I think three things in the next column, because we got to give them a reminder about the cfp. We want to bring up the unconference GitHub issue and we also want to talk about the Sig mutant. Greet uh for anybody.

B

That's going to be involved in that, because I also noticed that issue got opened and has also gotten no traction. um I.

D

Mean there is a general in some ways: the unconference thing it's a double-edged sword, because sometimes you get submissions really early and then, by the time the event comes.

D

You know that person may not be attending anymore and and all of that stuff, uh but we do want to get kind of those votes in from people which are hard to get. You know the day of the conference type of thing.

B

Yeah, it's uh it's a tricky one to guess.

B

Oh okay, uh so back to Chris what else you got for us with comms anything.

E

A

E

Mean obviously, I need to get some details from the meet and greet team, but okay, that's it really. I I mean I'm going to just amplify I. Guess right, like we're supposed.

A

E

Email closes soon, but maybe we do need like a Midstream reminder. Yeah.

B

Because I think we've got enough other things that we need to talk about hey by the way, there's other stuff happening, and we are only like. Oh my God we're only like four weeks out yeah.

B

um Because it's like today is March, 13th and uh I. Think around April 14th I plan to be on a plane. So.

B

Conferences are closer than they appear. uh Okay, we'll talk about the meet and greet in a minute anything else for comms.

B

No okay uh Mars: how are we doing threads.

A

We've got 175 registrations; okay, all right, yes and 120 are non-stuff.

B

Can you go through and take a look at all the ones that are non-staff and see how many of them should be staff.

A

Yes, I think we are I'll recheck once again, because I think at least two or three people registered as a Non-Stop, and they should be stuff. Okay, so.

B

If you can, if you can find that, then we can just poke them in the channel and say hey, you need to re-register.

A

Yes and if you are stuck and are not registered yet, please register as well exactly.

E

Yes, thank you, Mars is on it. I have to remember if I did register.

B

hmm Because we have I think I closed that doc uh between the leads and the copious numbers of Shadows that we have this type around. Our total staff is around 39..

B

So if we have 21 people registered to staff, that means we're only at about 50 of the staff registered yep.

B

Okay, uh anything else from Edge anything else for Reg ion twice moving along uh the celebration with Xander uh Xander said he would not be on this call. uh Did he give us any updates or nope just says, he's gonna miss this call.

B

um Do you need to have some more open discussion about what uh the the evening is going to look like, so that we can get that information put up on the on the landing site? Maybe I will hold off on that until next week and we'll try and get more info from Xander and I'll just get the cfp and GitHub issue up?

B

Okay, um I'll make a note need more details, so we can get info on Landing sites.

B

Oh okay, moving on uh Ops with Frederico I, don't see Frederico on, but Ops doesn't really have much to do until the schedule is put into place and then they get to panic.

B

Yeah yeah uh the Sig meet and greet uh neither Kim nor Laura are on the call.

B

um I did go through the rest of the meet and greet handbook this weekend finally got around to that um and gave that lgdm I should go, make sure that actually got merged.

B

um They were speaking this week because they were both at scale and we're gonna divvy up all the duties of which six they were going to reach out to and make sure they got. People involved so I know that that is underway.

B

But there was no one else here to report on.

B

That brings us to anything else.

B

I'm gonna make a note in the doc about what.

A

B

A

B

uh Let's see what else we got, um the big things are. If anybody reached out to you uh about the cfp, because I know a bunch of people were pestering other folks on our team about it, uh go reach out to them and make sure that the folks that were pestering you about the cfp have actually then gone and filled out the cfp.

B

um Like hey, you asked about it. It's right here. uh We're gonna pass to everybody about signing up as staff, and there was one other thing that I've forgotten now I mean just sort out the times.

B

um Do we want to do 95, I? Guess it depends on how much how much content we have.

D

um At least last time, with the content, we filled it in around the expected time that we wanted to, and then we just shifted what rooms were doing. What you know to to accommodate that so I think I think it's fine to say nine to five and then sort out when you know breakfast will be when the lunch break will be and and all of that, and then we can schedule around that.

B

Okay, so if it's nine to five um we're gonna, do I assume we're going to start with the opening ceremonies that takes like 10-15 minutes um and then the steering AMA takes at least an hour, because people like to talk to steering and have questions uh that puts us at like 10 30. for the first break um lunch at a normal time like 12., it's a video. Are we doing 15-minute breaks or 30 minute breaks, probably 15.

D

uh We kind of tweaked them around based on the scheduling last time. Okay, okay, I think. The only thing we started out with the with the scheduling was, uh you know the the main one was lunch break and the uh the the breakfast okay.

B

Okay, uh so just off the top of my head, then, if we start at nine Opening, Ceremonies and steering AMA takes us to 10 30. do a break then back for sessions lunch around noon an hour for lunch.

B

That puts us at one o'clock with a four-hour block. We want to break probably around two o'clock guessing or no 2 30.. Something like that.

B

So we'll we'll put the notes in the in the spreadsheet, whatever that is planning doc. Here it is, um let's try and throw some.

B

D

A

Was trying to find.

D

The spreadsheet from Detroit, but um amazingly it's not one of the open tabs that I have right now.

C

I'll, pull it up and I can share that link hold on give me one second and I'll edit chat thanks.

D

B

And I think that's the only thing left that we have to do today, mostly it's getting folks rallied woo.

B

uh Oh, that was the other thing I wanted to talk about, um because luckily most of the leads are on right now we should be taking the opportunity to review the role handbooks just because we've got a lot of stuff going on um and especially with things like um I I I want to review this after the event um things like.

B

How are we treating the Shadows? uh Have we gone over the optimal number of Shadows, like we kind of allowed a lot of people and I've mentioned that a few times, but I'm I'm, generally, okay with it, but I want to see how that fits with the duties that we have to distribute and if we said yeah we brought in brought in eight Shadows, but we really only had to work for three like.

E

Let's see, that's the other way around no I think it's at least for me: I can speak okay, my own behalf, I, have six shadows.

A

E

It's usually who's available at that, given time, that's how it's kind of working out for me, that's nice, to an extent right, like I wish, I had.

B

More time zone.

E

Diversity, that's my only thing.

B

Okay, well, let's make a note of that because maybe that works for yeah, maybe that's really good for comms and less good for reg I, don't know just pulling a name out of a hot house.

E

Yeah it'd be great I, don't think. There's anybody on.

A

E

That's actually in the EU time zone I, don't think.

B

So if these are things, I I really want to spend a lot of time on sort of the the postmortem of this event, because I think we we have a lot of information spinning in the old Noggins. That uh could be helpful to the next team.

B

That's all I got okay, uh that's the doc, we'll we'll take the conversation of what our time slots look like into the slack Channel sound good folks, yeah, awesome I'll, see you on slack as we talk about time blocks. Thank you all for your help. Everyone's doing a fantastic job keep up the good.

E

Work, no, you keep up the good work, no.

B

You keep up the good work. hmm How Stern, okay, I'm gonna hit? Stop now.