Kubernetes SIG Contributor Experience, 25 Jul 2022

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From YouTube: KCSNA 2022 Planning 20220725

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KCSNA 2022 Planning 20220725

A

Hello, everyone and welcome to the july 25th uh kubecon, north america kubernetes contributor summit uh planning meeting. um As a general reminder, these meetings are recorded and we abide by the cncf code of conduct, which essentially boils down to please be excellent to each other. um With that, let's dive right in um to lead updates.

A

um I don't have too much from me at this point in time. um Actually, crap uh can we be can be gone for next week's meeting can be a devops days from minneapolis, but I will be putting like updates and things like that in the notes for that one.

A

Chief, can you think of anything.

B

um No, I mean there's not really much for us to do right now, at least in the public.

A

Yeah um there are some things going on in the background which uh we'll share later. uh The only other thing, I think, would be the um I'll be working on stubbing out the site at some point this week with that uh cncf updates.

C

We've got some there. uh First, one space has been updated um after our conversation last week. um If you would like to give me a screen sharing permission, I can show you what we finalized.

A

Okay, go for it.

D

C

Okay, let me zoom in all right, so um we have um the doc. Sprints are now in a smaller room, 413 a which, if you look at the floor plan, let me zoom in here. This is as far as it lets me zoom. So hopefully that's! Okay, um we've got okay, so 410 ab is our hangout in meals, which is our space over here 4 12, a and b are your meeting rooms?

C

That's this one, and this one 413 a and b. Is your doc sprint in your other meeting room that was requested last week, so these two um and then the general session and workshop rooms are in 420 and 420b, which are down here.

C

Does that meet the number of meeting rooms, because I added one more after last week, you'd ask to have another meeting room. Does that look like it would meet the number of meeting rooms? You're gonna need.

A

I believe so. Okay, uh actually one question: can you pop back over to the map.

C

A

um So is this space pretty much just us or so, like anything, uh that's gonna be further down, essentially, will be people like walking through the space.

C

So there will be another colo over here, um but they shouldn't have. They should be able to go up and down the escalators and elevators here, so they won't come into this space and then you all have all the way. This like this whole area, is yours: okay,.

A

C

And we this people mover is going to be open, so those there's a security person- that's standing here, that's directing people from the elevate from the people mover down there, so basically they'll be stopping anyone from coming in your space.

A

Cool uh other thing just on this, is there anything like a coat running like that, because you remember how we've had the space for like giving away swag and all that.

C

Yes, so we'll set that up in the foyer spaces or in the hangouts there's not a ton of foyer space in this venue like it is not unlike san diego previously or um even earlier this year, where we had that whole like foyer area. This is not. This venue is much different than that, um which is why we have the hangout room, so we probably push the swag stuff into that area, most likely.

A

Actually, I really like the idea of putting it in the hangout room, because that will also probably stop the the random people from you know.

C

A

C

Yeah well and then also uh food and beverage like coffee and snacks and lunch, and all that will be in that room. So people will remember to go in there to get their stuff too.

A

Cool once we have access to.

B

The hangout space like can we dump stuff in there the night before.

D

B

C

Yeah no problem we'll be there setting up on what day is that sunday.

D

C

Yeah, so if you need to get in to do stuff, just let me or brienne know and we'll we'll make sure you get in.

A

C

And then you also have that space on.

A

C

Yeah tuesday, so you have half of it 410a to use as your hangout space and then the meeting rooms right across from it for 12 a and b.

E

C

It reduces to right there. So then people already understand this is like the hangout space and they you they don't have to relearn a new space.

C

A

Do you know where is reg actually going to be.

C

Down four levels, I believe: that's on the first level.

A

uh So big thing is, we will probably want some good signage or you know a uh a decent map of go here.

C

Yes, we can definitely have that um available and at various points, because there are various elevator and escalator options to this.

D

E

A

Thank you um does anyone else have any questions regarding space and I kind of monopolized that that conversation.

D

You said we have the whole area. Do we also have 414 and 415 available to us.

C

No cncf has reserved those rooms currently, for um I think one of them is an exec meeting room like a priyanka room.

C

But yeah so they have things there that they or they have to having to set up for something else. So.

A

Cool um looks like you also posted the the site, videos and photos. However, they are at least I cannot access them. uh Okay,.

C

Can you share.

A

Can you share the drive link with the sig controbex list, yep, okay, cool.

D

F

D

Asked in chat how far we are from the badge pickup.

C

uh That's down on the first floor, most likely things can always change. We are still time time between the event, but currently that's the plan.

A

Actually, also moving on to reg on the reg framework, doc um nabarun or no were there any other outstanding questions. I think it was.

E

I have a question, um so we do ask a question about uh the sick meeting three: do we still keep the question because I want to know like how many people do answer? Yes to that, like how many non-sig, chairs or tls answer that they want to volunteer in running one?

E

If there are not many, we may want to remove that question and specifically send the form out to the chairs and deals meaningless for them to respond and get space from us.

A

uh I would be okay with moving it off to the the chairs tls, and we can also announce to our other channels.

E

Awesome, I think that was the only outstanding thing that he had.

A

uh Speaking of the meet and greet uh deb, do we have a space again during the main just confirming we have a space for it during the main conference.

C

The request has gone in, they have not finalized what room it will be in, but they are aware of it. So, okay.

A

A

I was actually I was very happy with how the one at eu went it. It literally was standing room only.

C

Awesome we requested 10 tables a room that has hopefully 10 tables again, it's whatever already is set up so uh guarantees, but hopefully we'll have a little more space. Since I know people show more people show up in any.

A

A

A

Okay, so with that answered regarding the meet and greet, uh were there any other sort of questions on the form, or is that french good to go.

A

A ridge framework, I'm sorry.

E

um I think one other outstanding comment was: should we keep the rev member of the member of one of the kubernetes github session? um I think we have it like mixed thoughts on this. So if you can decide, I think that would resolve all the numbers.

A

Effort, I know uh we look up. Github org membership for everyone anyway, um the.

A

I I kind of I don't care too much one way or the other um it served as a as a quick like litmus test of just like. If, if they say no, then it's just like oh, I don't even have to to bother doing much more.

A

But like I I'd be okay with uh you know, removing it if it's essentially redundant.

A

Does anyone else have any sort of preferences on it.

B

Honestly, if it's not a terrible pain on either party to keep it, I say: keep it because it is a decent filter.

B

Sorry, the hive mind has diverged.

E

I think to be on the safer side: let's keep it.

D

A

I think that resolves.

A

uh All those questions.

A

uh Any other, let's see.

E

I think there's a comment from you about the date for registration.

A

Oh in the form and the framework talk.

E

Yeah in the forum.

A

A

And we can literally remove the registration date section because we're only going to be catering to active contributors.

A

Actually that the one thing we might want to put on there would be closing um closing reg and doing that, like the.

A

Friday before or saturday.

C

I would do friday.

A

Does uh is that is that what we've done in the past.

C

Yeah. Because then, um because we have to connect everyone's uh registration with their kubecon registration and we'll start on that sunday.

D

A

um That works for me, so that would be a the good date to under registration dates. Just like.

A

I'll drop a comment in the doc.

C

Actually, let's do thursday october 20th, because that gives you all a day to review them.

A

A

Change accounts.

A

A

So I just dropped a comment on the dock in there, for it.

A

So uh next anyone have any other questions on. I know we're kind of jumping around it's, it's sort of going by the cncf updates to to drive some of these other conversations right now,.

A

Any other comments on reg at this point in time.

A

A

Regarding sketched, I don't know if you just want to sync uh outside of this, we can can hook that one up.

C

Yeah, I can ask that.

A

C

uh Sad news, motown museum is not available on monday night. They are already booked up um really sad about that. So we are looking at other options and we'll get back to you with some additional potential venues in the coming week or two okay.

A

uh Jeff- and I have done a fair amount of research on this- so hey.

B

Deb has the doc, I think, okay.

C

Do you, I don't know that I do, did you share it with cncf.

B

Oh yeah, I've shared it. I will.

C

Share it with me, then.

B

Oh, I thought I thought it made the rounds in lf events, I'll pull it up and link it to you.

A

We have an entire entire list of venues and options, and things like that and okay, first off.

C

B

God, which google account does it live in.

C

Arnold, we do not have the staff reg code, yet uh we have to wait for the reg form to go, live and then we'll share it.

A

Okay, um until I get off on reception, a lot of fun stuff, thank you for looking at hoodies.

A

Any other sort of questions at this point for deb and the various like cnc updates.

D

I do have a comment if we're gonna be looking at hoodies as the uh handout, if the red form says t-shirt size and we are not giving out t-shirts and we are giving out hoodies. Instead, that could be a problem.

B

That is an astute observation, so make sure the reg form says hoodie size.

C

We'll make that.

B

C

B

Thank you. Okay,.

A

Okay um with that we'll pop over to content.

A

Jason, have you uh started reaching out to any of the staff or started putting together um like toss together, cfp form.

D

uh Not yet that was my plan to start tackling that this week, uh I wanted to start seeing some of the uh registration start coming in with uh what folks wanted to see for content before I started, uh putting together like categories and stuff with the cfp form, okay, cool.

D

A

Any other questions for content at this point.

A

A

D

Hello, um so I went ahead and put in a link to a doc that I used for eu to just kind of create a little checklist for the comms folks to track all of the different types of communications that needed to go out and if we had sent them so that can kind of help to guide some of the communications that we might need. But it mostly starts from pretty late, which I mean comms kind of start late.

D

So that makes sense if there's anything in particular, we want to put on the list as like a rough list of comms that we're going to need.

D

Could we do that, like just kind of brainstorm, those for a minute.

A

C

Yeah so we'll have our brands actually working on it right now. The um email comstock that we typically share with you all we'll have that over for you later today and that'll at least start with some of the emails helpful for you, but.

D

Okay, then there'll be the usual like scheduled, tweets and we'll probably need the slack blast again to ask for sig stuff later.

A

uh For the senate for the the meet and greet just general, like you know, cfp announcements and all that other fun stuff.

D

Thanks just to get my mind working and the kinds of things that I'll need to make sure are taken care of.

D

Do you need anything? Let me know.

A

Sorry I have too many tabs trying to find, though it's back to the notes.

D

A

Okay, uh popping back over to reg. Does anyone? uh Is there any more comments on on reg at this point? Are we kind of kind of good through that.

E

I think we are good now.

A

A

Then uh celebration.

G

Was the unmute button yeah, so um nothing super specific on my end so far I spoke with lockheed about running trivia again because that seemed to go over pretty well, um so we'll do that and then I guess this being my first time running this. If there's anything else that should be on my radar at this point that I need to start looking into or working on. Definitely let me know I'll um keep an eye out for when we have the updated venue information.

G

um If you want to send me that the any of the info that you've done on researching venues it'd be fun to just take a look at what options are out there um yeah! That's that's pretty much all I have at this point.

A

Okay, um jeff: can you just if you're, if you're, okay, cool.

B

I'm just gonna.

D

Add one I needed to.

B

See who has access to what and what stuff is in the stock, because there might be some stuff that I need to remove. First, that's all.

D

I just want to add one word for the celebration: karaoke just gonna leave it at that.

G

We'll take it under consideration. Yeah.

G

I think that's a deeply popular choice with everybody except me, so I think maybe I'll just have to like take one for the team and and make everyone else happy. I I do.

A

Not like karaoke myself at all and if you try and get several hundred people.

B

D

B

Seen bob do karaoke once in my life, and it was at my wedding and alcohol was involved.

B

It was also journey.

C

There was karaoke at the san diego reception.

B

Yeah, did you see bob get up on stage and do karaoke, though that's the point.

B

Bob went and pet the dogs, the dogs, were.

A

Amazing that venue also was like had a lot of various options for it.

A

A

Any other questions regarding social at this point in time.

A

F

I added the awards and doc sprint. um This is my first meeting I apologize. I was on vacation last week, um so I'm jumping in trying to help out with the awards. I helped out with the virtual awards. Last uh last um last year um there was a suggestion to make a change for the awards. I posted this from slacks from paris about modeling some awards to specific behaviors uh that we want to see.

F

My only comment is that, um if you make any change to the words, what I from when my lesson story from last year was that a lot of the sick leads always ask for. Is there a github page, which we do have on guidance for nominations, so any for any changes for any changes that we're going to have?

F

We should um put it in github, and so we could also have some examples, so I'm going to uh make a pr to kind of uh and with some examples, with one of my with the sig hat on as well on on uh these new changes for the words of how we want to model some awards for specific behavior, so I'll see that or I'll make that this week cool. Thank.

A

A

I'd have to like think about ideas for those type for that type of reward for alternative award options from the from sort of like sig working group type ones.

F

A

Well, um any questions comments for awards at this point in time.

A

Okay, um ray back to you for doc, sprint.

F

Yeah I just saw that there was a doc sprint um on the contributor summit. I'm also a sick dogs co-chair as well. So just kind of I want to see if there was anyone else from sick docs was working on it, or should I start working on doc sprint like? um Should we have a theme for the doc sprint like for eu for like um mermaid diagrams? um This is for contributors.

F

Do we not do good first issues, or should we do some? Have some good first issues start creating some good first issues in preparation, or should we um have like a theme like? Do we work on a certain concepts, page or task page, or something like that?.

B

Yeah, so I think these are really good questions for whoever's going to run the doc sprint and congratulations you just volunteered.

A

Or assigned someone else in sick docs. Historically, this the summit staff have kind of been fairly. You know hands-off with docs. It's just been like: okay, here's, your room, you do what you want to do. It's all yours. Lunch is.

B

F

Yup all right I'll bring it up in a meeting or tomorrow's tomorrow nights meeting and we got some ideas: okay,.

D

Just just a thought on it, you might consider having one like new issues if a bunch of new folks show up and if they don't then have a backup.

F

Theme yeah, I think I'm gonna have some good first issues created for it anyway, just just to prep, because we do get a ride. A bump in uh people want to contribute to docs after coupon anyway. So it's good to have that.

A

uh I know any sick can request a room, we will have slots available for cigs and then we also have the room available to follow the rooms available. The following day.

A

So that will definitely be one item for the content, submission.

A

uh With that does anyone else have anything else they want to talk about at this point in time,.

A

Okay, oh thank you. Everyone um I'll see y'all around in slack. Oh actually, one other quick, random, random room thing before I forget uh for the leads uh there's been a bunch of people have chimed in on the thread um that are potentially interested in shadowing.

A

um We can start like a group dm or you know if, if you want to reach out to people or there's people that you're familiar with essentially now is the time to start reaching out to people to try and put together the team.

A

um Big thing is: some of the roles are very much biased towards being there in person, and others are a bit better for people that can't be um or are are unsure if they'll they'll be there um and the other big thing is for the people that are shadowing um is like the idea is to potentially be able to step up to lead and run it at a future. One.

A

And I okay now I think that's everything.

A

Thanks everyone- and I will see you later.

E