Kubernetes SIG Contributor Experience, 8 Aug 2022

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From YouTube: KCSNA 2022 Planning for 20220808

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KCSNA 2022 Planning for 20220808

A

Hello, everyone and welcome to the august 8th uh today's contributor summit, north america 2022 um meeting as a general reminder, these calls are recorded and will be posted to youtube later. We abide by the scenes of code of connect which essentially boils down to please be excellent to each other.

A

um With that, let's roll right into things uh first, small update the website is now live, although it is just like you know. Basically, hey this is happening, um we'll be wanting to stop it out with the registration cfp and any other sort of information as as soon as we're sort of getting it going uh here.

A

Any quick questions on that, or should we just go right into updates from the cncf.

A

Okay, cncf updates.

B

All right um so deb is not able to join us today, so bear with me I'm kind of stepping in for both of us. um Let me just take a look here.

B

I have so many windows open hold on one second, all right, so we have put together the registration form. um I will be getting that over to you guys, via slack later today, as well as the sheet that you can add any edits to it. Again. All pages are in testing phase. So don't worry if you click on something it's not actually live.

B

This is just a chance to look over it and make sure everything looks good before we do go live so that will be coming your way um if we could get the edits by end of day tomorrow. That would be great and then we can hopefully get it launched and live come wednesday.

B

uh The powerpoint template is also available and is linked in github. So if you have any questions or edits or anything like that, just let me know reception options. I have been collecting and collecting and collecting reaching out to places. um I have a pretty good list started and hopefully we'll be able to present that to you either later this week or in next week's meeting hoodies, I have been working with our vendor to get some options and pricing for hoodies as well.

B

So I should have that coming your way um biggest question right now is if we are able to get a tentative design that would help with our you know, getting a more accurate pricing structure. um Final design artwork will be due to the vendor august 29th. So keep that in mind as well, um but if we could get just a tentative design or you know an idea that I can at least pass off to our vendor for some pricing that would be really helpful.

B

um Also, we have different options, I'm not sure if you guys prefer like a zip up style or like a pullover hoodie, any suggestions, comments or thoughts. There.

A

My personal preference is zip up because it's good, like temperature control, essentially.

B

I I mean I personally agree, I think they're a little bit easier and more comfortable, um but I wanted to check with you and see what your thoughts were so.

C

Sometimes pullovers are an accessibility issue.

D

Yes, my my empirical experience um of this past week when I was on pto in scotland, is that my husband fussed with his pullover when we were at the edinburgh fringe festival and my zip up was just perfect. So.

B

I mean, I know for me personally: the pullovers always mess up my hair and then that just makes me angry so yeah.

A

I I think, collectively we're all in alignment on this issue on this. It's it's everyone's plus one for zip ups.

B

Awesome, I will note that down. That makes it easier for me uh great all right, that's pretty much all I had today. um So my biggest thing is: if I could just get a tentative artwork from you guys um and, like I said, just keep in mind, the final artwork will be due august 29th to the vendor, so as you're kind of working through things make sure you have that noted.

B

In the back of your mind, it is also on the umbrella document um and then yes be on the lookout for the registration test links today.

A

So a couple big things on that um not necessary on the arc, but on reg we will want to prep comms and update the website as soon as reg is essentially good to go. um At this point, um we want to start up the sort of regular calms of sending stuff out to kdev and our various you know places is like every time it happens like every time we send an email, you literally see like 20 or 50 registrations, next email, 20 or 50 registrations.

A

It's just like it's kind of hilarious at just how much it follows the the comms.

B

No announcements um and I know caslin, I believe you have the comms sheet- that you were kind of reviewing. Okay, perfect. um Did you have any questions with that or you're still kind of looking through everything.

E

Yeah I was out last week traveling for work stuff, so I think I have a break from work travel for a little bit right now, so hopefully I can actually get work done on both the rough design for the t-shirts or the hoodies and also finally, going through this calm stuff.

B

Perfect yeah, once you get that I'm all set just send that over our way and then we can yeah start working on. You know the process for that. So.

E

I think I also have at least like two shadows that I can get help from so I'll make.

B

E

Started on that great.

B

And I will actually be out on thursday, friday and next monday, but deb will be available next monday. uh So any questions you guys have maybe just include myself and deb and then one of us will make sure we get back to you guys.

A

Yeah, perfect I'll, try and make sure to tag you in slack tacky. Both of you.

B

All right: well, that's all I have unless anybody else has any other questions for me.

A

um On your reception list so far, is there anything that's kind of like sticking out or like.

B

I do have a few that I personally think seem really fun, um I'm just kind of working with them on pricing and everything to make sure that they are within line. So I don't want to share them and get anybody too excited or hopes up. But I do have a few options. I think are really good.

A

Okay, cool- and, if you I don't know if you like, you've, been talking to jeff behind the scenes, but both he and I sort of grew up in the area. So we we have a fairly good feeling for a lot of the places there.

B

Yeah I actually live in akron ohio, so I'm only about two.

D

B

From detroit, so my husband and I have been there a few times too, and it's a really fun place. So I'm nice.

A

Okay, uh any other questions comments at this point for brienne.

A

Okay, then, we'll swing over to uh jason for content.

F

Yeah uh not too many updates. Right now, I did confirm from volunteers uh actual shadows, so thank you to laura markey, priyanka and jim who's, going to be doing double duty between ops and content.

F

um So I've reached out to everybody confirm that they're on board uh next thing is: is we're gonna start digging through uh some of the old registration data, san diego in particular, which is the last one that um we had a in-person event? That was, you know, planned for that didn't end up getting canceled or shifted and all that fun stuff.

F

um So, hopefully, that'll help start giving us a guide of what different content types we want to put together for the cfp and you know, start working on building up the cfp, uh also taking in once the registration goes live uh some of the live feedback of what types of content people want uh to help continue. Iterating on that yep.

A

Cool, thank you yeah and worst case too, like if people starts it like submitting to the cfp and it doesn't quite line up with like a specific category. You know we can add what we can add more categories that just we think you know a bit better. Yeah.

G

A

It's it's, it isn't too bad.

A

Okay, any other comments at this point for jason.

A

Okay, uh we'll kick over to keslyn for comms.

E

Hello, um so I grabbed basically the notes from last time and put them in here. We've got the link to our comms, the comms tracker that I made for eu that I used to track the emails, twitter and also slackbot, and some other things um so I'll, be using that as a guide.

E

As I get the various columns that we'll need for this event kind of sorted out this week, we've also got the comstock from the cncf team which they sent out after our last meeting, so it has kind of the the basic emails that we're going to need throughout the whole thing. I need to update the dates on them and go ahead and start updating the content of those.

E

um I also have, I think at least two shadows who I was messaging directly before I was out, and I need to set up communications with them in a group chat, so I'll start getting the shadows familiar with the docs, what we need to be doing and start making sure it works getting assigned.

E

That's my plan.

A

Awesome, thank you. Does anyone have any questions or comments for castlin and cobbs.

A

Okay, moving right along uh reg.

G

Hey everyone, um not many updates from my side, um still waiting on the red's uh form to be shared, then we will give feedbacks to that um and on the shadow side we do have two shadows. Arno has volunteered again to do registrations and we have harshly press someone who is joining new in the team. So that's on website.

G

Hopefully we will have more updates in the next few weeks and also I'll work with comms before, uh like after we finalize the reg form and before we are about to like share it um about the email and just to rank like what's happening with the email.

A

Cool. Thank you once the once we've you know validated the wrench workflow and everything I'll get that pr into the summit website like as fast as possible. Sure.

A

um Also, just remember, uh staff will have a separate reg link for your shadows that aren't on the call. Please remember to share that specific. Look at them. We'll update this stock with it as well.

A

Any other questions regarding reg.

A

Okay, uh we'll move right on to awards ray I'm assuming this is you yes,.

H

um So I added a few topics, um just some updates from last time as well. I did make some updates to like the contributor site. We didn't have the 2021 recipients on the contributor site. So now we do that that prs merged a few um over a week ago same with the actual github repo as well. um We also need to figure out like what that, where the single source of truth, where that the rewards recipients will be, but that could be, we could talk about that later.

H

uh For the this contributor summits, we do need to get the ball rolling on the artwork for the award and what the award itself is going to be. um If we're going to use the same form factor as the last award.

H

I know there's a slack group for artists in the kubernetes slack channel that would that we could paying up as that we could ping as well and reach out to- um and I believe, deb also helped with the creating of the awards from last time. I have to go back in my notes on that. So as.

A

Far as the like ordering and procurement of the awards, yeah um and the the form factor that we used was mostly um ones that we that we could get shipped well like would you have to be involved? Yes, um that will be less of an issue this time around. So there's a bit more, you know, can keep the same form factor. You know. If you haven't again award multiple years, it might be nice to hang them up. You know by each other, but uh there's at least a bit more. You know room for creativity. There.

H

Yeah- um and I agree with all those points- it's something we we need to start, uh I guess talking or bringing up the conversation about. um I could do that in slack after this meeting.

H

um Second topic is we also need to update the nomination guide as well from what we, what we converse in slack, um because from one uh or less from my experience from last time was that a lot of sick leads wanted to look at something github to to see the guidelines and see like you know how they could nominate or or what their key points denomination are, and so we've had some discussion over slack. So we just need to codify that from that, that's it.

A

For me, awesome thank you. um I will say the sort of just like with the um shirts and or you know, the hoodies and our other swag. uh Those are the things we have to get the ball rolling on sooner rather than later, just because the the lead time in ordering.

A

Does anyone else have any uh sort of questions comments regarding awards.

B

I will say um just to reiterate: yes, everything is taking a little bit longer than usual. Our vendor has, let us know to add an additional like three weeks on to anything um just to be safe right now, so even for, like the hoodies she's saying, give about six weeks, lead time for ordering. So um just keep that in mind, because you know supply chain issues and everything else going on in the world. So.

A

A

A

Any other questions comments regarding awards.

A

Then we will move on to celebration. um I do not see xander on the call uh cece. You are helping him right shadowing under him.

E

Yes, I was shattering.

B

Him but we haven't talked about it yet so I'm joining the meeting just to hear any updates.

H

But he's not here, I'm not sure about.

B

A

Progress story about that. Oh, it's all good! Honestly! That's another one where um it is more! You know trying to think of some some fun things that to happen like day of events, there's not you know as much like urgency in doing stuff early.

A

uh I also realized that ops is not on our templates I'll, be adding that to the template after this um noah. Do you have any updates.

C

As I did notice in uh under the uh community events portion in github there's no sort of ops handbook, so I may try and take this to try and uh write something, but most of operations waits until we at least have a solid framework for content. So we're we're much closer to the event than than pre-planning.

C

A

um At this point, are there any other comments or anything like that at this point in time for any any summit related stuff.

C

I did notice in the sheet that you sent out that listed all the staff. um I do have one question uh because it asks for a number and I want to ask how many digits do we get wait.

A

Two uh and we'll update on that one uh in a moment: okay, okay uh with that, I'm going to stop recording if folks can stand the line for another minute. That would be great.