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From YouTube: Budget Committee - December 18, 2017
Description
Budget Committee, meeting 39, December 18
Agenda and background materials:
http://app.toronto.ca/tmmis/decisionBodyProfile.do?function=doPrepare&meetingId=12852
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A
Good
morning,
I'd
like
to
call
the
meeting
to
order,
we
do
have
form
I
want
to
welcome
everybody
to
the
fourth
day
of
a
budget
committee,
as
usual
I'd
like
to
let
everyone
know
that
you
can
watch
this
on.
Youtube
live
at
Toronto,
City
Council
and
you
can
follow
us
on
your
table
or
smartphone.
Eternal
dot,
see
a
slash
council.
Are
there
any
declarations
of
interest
under
the
municipal
conflict
of
interest
act
seam,
none!
A
Now
before
we
begin
to
get
into
the
presentations,
I'll
just
go
over
the
format
of
what
we've
been
doing
and
and
what
we'll
be
doing.
Today,
we've
been
listening
to
all
the
agencies
and
divisions
come
before
us
to
present
their
budgets.
We've
been
asking
questions
today
on
day.
Four
we
will
be
actually
going
to
will
be
doing
there.
It
is
Charlotte,
Public
Library
will
be
doing
a
presentation,
and
then
we
have
other
city
programs
and
other
other
divisions
we'll
be
asking
questions.
That'll
take
place
this
morning.
The
we
do
have
the
police.
A
They
can't
make
it
until
1:30.
So,
depending
on
the
timing
of
how
we
are
going
through
this
morning,
we
will
probably
recess
if
we
get
done
early
and
police
services
will
be
here
at
1:30
to
do
it
presentation
and
for
questions
we
also
Friday.
There
were
a
number
of
questions
potential
questions
on
some
confidential
matters
that
had
to
deal
with
the
budget
and
a
few
of
our
colleagues
had
mentioned.
They
may
want
to
go
into
private.
You
have
questions
on
that.
A
So
are
there
any
anybody
want
to
have
questions
or
do
we
need
to
go
in
private
on
the
items
before
us
in
the
confidential
attachments?
If
yeah
it
would
be
that
there?
If
so,
we
would
be
doing
that
after
we
were
just
before
we
a
lunch
time
with
just
before
recess,
we'd
actually
go
in
reason.
I
want
to
bring
it
up
now,
because
we
do
have
to
notify
the
divisions
and
the
Division
heads
that
we
will
be
going
in
potentially
going
into
camera.
So
if
we
do
have
questions,
we
could
notify
them
properly.
A
Okay,
what
I'll
do
is,
let
me
will
notify
the
division
heads
now,
just
so
they're
aware
that
we
could,
we
will
potentially
be
going
in
and
as
soon
as
I,
don't
want
to
leave
it.
I,
but
I,
don't
want
to
have
to
have
them
come
down
here
if
we're
not
gonna,
be
having
questions.
So
if
we
can,
maybe
let
me
know
in
the
next
five
minutes,
if
you
feel
we
have
to
undo
our
camera,
then
we'll
do
that.
A
Okay,
okay,
so
it
looks
like
I,
don't
think
there
are
other
questions
from
counselors
to
have
to
go
into
private,
so
we
won't
have
to
notify
okay,
so
we'll
move
forward
with
that
then
we'll
begin.
The
first
agency,
of
course,
is
the
Toronto
Public
Library,
who
will
be
doing
a
presentation
and
then,
from
there
welcome,
come
on
up
and
after
the
presentation
we'll
have
questions.
B
Staffing
is
our
greatest
asset
and
represents
75
percent
of
our
operating
budget,
as
the
chart
on
this
slide
indicates.
Tpl
has
had
significant
downsizing
of
its
workforce
since
2009,
most
notably,
beet
went
between
2011
and
13.
In
fact,
since
1998
TPS
had
a
14%
reduction
in
staffing
levels,
despite
increased
service
demands,
introduction
of
new
services,
the
opening
of
four
new
branches
and
expanding
our
open
hours,
including
Sundays
as
part
of
the
2018
operating
budget
submission.
B
B
Moving
on
to
slide
8,
this
represents
our
actual
vacancies
at
the
end
of
2015-16
and
projected
as
of
September
30th
2017,
we've
reported
889
vacancies
or
40
positions
higher
than
our
49
vacancies
required
to
meet
gapping
of
2.8
percent.
But
this
higher
number
of
vacancies
is
the
result
of
staff
allocation
to
vacant
positions.
During
the
extended
closure
of
the
North
York
Central
Library.
B
Training
that
has
already
been
completed
by
many
of
our
staff
in
terms
of
ranking
and
satisfaction
at
TPL
continues
to
be
the
busiest
urban
library
system
in
the
world,
with
barracks,
with
extremely
high
customer
satisfaction
rankings
across
multiple
indices
in
2016.
The
trend
of
high
use
continued
with
Torontonians
using
that
library
in
large
numbers,
and
this
slide
represents
some
of
the
statistics
regarding
borrowing
visits,
program,
attendance
and
wireless
use.
B
In
2016,
there
were
103
million
uses
of
the
library
22-point,
which
is
a
twenty
two
point.
Four
percent
increase
since
2007,
including
access
to
current
and
emerging
technology,
and
training,
literacy
and
lifelong
learning
and
diverse
cultural
experiences
delivered
through
our
hundred
branches
and
expanding
online.
On
our
and
on
our
digital
channels.
B
The
EPL's
services
are
closely
aligned
to
the
poverty
reduction
strategy,
aiming
to
reduce
income
inequality
and
enhance
the
quality
of
life
for
residents
and
communities,
including
those
living
in
neighborhood
improvement
areas.
In
terms
of
our
open
hours.
The
overall
overall
32%
has
been
achieved
in
the
open
hours
plan
and
it's
been
done
in
several
ways,
including
efficient
scheduling
practices,
the
implementation
of
self-service
circulation
in
all
of
our
branches
and
the
opening
of
two
new
branches
at
Scarborough
and
Fort
York,
and
the
addition
of
Sunday
hours
mainly
funded
through
the
city's
poverty
reduction
strategy.
B
These
includes
both
back-office
efficiencies
and
a
focus
on
customer
interactions
and
increasing
options
for
self-service.
Further
savings
of
nearly
a
million
dollars
over
two
years
is
included
as
part
of
a
TPS
2018
preliminary
operating
budget
and
then
in
terms
of
our
history
of
budget
increases
on
slide
19.
As
our
as
this
chart
here
illustrates,
the
library's
cumulative
budget
increase
over
the
past
seven
years,
including
the
2018
preliminary
operating
budget
increase,
is
a
point.
Nine
percent,
which
we're
proposing
today
is
only
five
point.
Eight
percent
or
an
annual
annual
average
increase
of
0.8
percent.
B
This
slide
details
the
key
cost
drivers
for
2018
and
the
budget
pressures
are
mainly
due
to
staff
calling
coal
accosts
and
general
inflation
and,
and
some
other
features
this.
The
cost
pressures
are
offset
by
identified
budget
savings,
including
further
technological
efficiencies,
which
are
explained
further
on
the
next
slide,
which
is
slide
20.
B
We
also
have
a
number
of
enhancements
that
we've
identified,
which
are
included
but
not
funded,
and
they
have
been
referred
to
the
budget
process.
These
include
an
expansion
of
poverty
reduction
initiatives,
including
expanded
Sunday
hours,
three
additional
youth
hub
locations,
an
expansion
of
Wi-Fi
hotspot
lending
program.
In
addition,
there
are
two
other
initiatives
in
partnership
with
the
city,
including
an
e-learning
initiative
in
collaboration
with
the
city,
George,
Brown,
College
and
Cisco
net
academy,
and
support
for
advancing
transformational
change,
which
is
an
initiative
as
pilot
which
is
part
of
the
city,
shared
services
mandate.
B
B
In
terms
of
the
key
challenges
for
2018
and
belong
beyond
the
assigned,
2018
2:27
debt
targets
are
inadequate
to
meet
TPS
capital
funding
need.
Under
the
preliminary
pan
plan,
the
state
of
good
repair
backlog
at
the
end
of
2027
is
projected
to
be
over
a
hundred
and
forty
six
million.
There
is
growing
demand
for
digital
and
online
services,
and
the
technology
infrastructure
needs
to
be
responsive
to
the
change,
growth
and
replacement
and
enhancement
of
technology
to
meet
demand,
which
requires
capital
funding
as
TPL
continues
to
refine
its
digital
strategy.
B
Investments
in
state
of
good
repair
is
essential
for
TPL
to
continue
to
maintain
its
existing
assets
while
continuing
to
meet
demand
for
modern
library
service.
We
continue
to
make
our
state
of
good
repair
backlog
a
priority
and
we're
very
grateful
that
the
preliminary
capital
plan
includes
a
1.5
million
dollar
of
$1.00
of
additional
funding
beyond
the
debt
target.
However,
as
mentioned
earlier,
the
backlog
continues
to
grow
to
146
million
by
the
end
of
2027.
B
So,
moving
on
to
slide
41,
this
slide
illustrates
the
impact
of
state
of
good
repair
funding
over
ten
years
within
the
approved
debt
targets.
The
state
of
good
repair
backlog
under
the
preliminary
capital
plan
is
estimated
to
grow
to
a
hundred
and
forty
six
million
or
fourteen
point
nine
percent
of
an
asset
value
of
nine
hundred
and
eighty
million
in
2027.
B
As
you
can
see
on
this
slide
in
the
dark
blue
bars,
the
debt
funding
levels
fall
significantly,
starting
in
2022
by
close
to
ten
million
dollars
annually
and
then
moving
on
to
slide
44,
which
is
the
last
slide
else
in
the
presentation.
This
slide
shows
TPL
unfunded
capital
needs,
including
seven
projects
submitted
as
below
the
line
requests.
B
We
TBL
has
two
hundred
and
million
of
unfunded
state
of
good
repair
backlog
and
other
service
improvement
and
growth
related
projects
that
are
currently
beyond
the
city's
debt.
Affordability
target
targets,
including
a
state
of
group
repair
backlog,
expected
to
grow
to
146
million.
That's
the
presentation.
Thank
you
very
much.
Thank.
A
B
B
C
B
Just
technology
technology
has
been
as
a
really
been
at
a
really
important
factor,
but
we've
also
used
Lean
Six
Sigma
methodology
so
that
we
find
efficient.
We
do
business
process
re-engineering
of
our
labor
intensive
processes
to
find
efficiencies
and
we've
we
were
we've
been
very
successful
in
using
that
methodology.
We
started
in
2011
using
that
methodology
and
we
continue
to
use
it
today.
C
Well,
let
me
just
ask
this
question
with
this
preface
I
think
a
modern
city
has
libraries
operating
nine
or
ten
o'clock
in
the
morning
to
9:00
or
10:00
at
night,
seven
days
a
week,
how
many
branches
of
our
hundred
branches
are
there
now?
How
many
will
be
there
after
this
budget?
Could
you
give
us
a
panorama
of
where
we
are.
B
B
B
Would
be
donación,
the
library
board
has
an
open
hours
vision
plan
which
they
adopted
in
2006.
We
are
about
32%,
we've
achieved
about
32%
of
that
plan,
so
the
yes.
The
answer
to
your
question,
yes,
increased
open
hours
is,
is
certainly
a
benefit
for
people
in
the
city
and
I
mean
that
report
talked
about
the
fact.
The
best
thing
a
library
can
be
is
open,
and
that
is
certainly
the
plan
of
the
library
board
and
we've
been
we've
been
working
to
making
that
plan
become
a
reality
by
efficient
skid
scheduling.
B
So
we
can
increase
our
open
hours
without
additional
costs
through
the
introduction
of
RFID
self-service
technology
in
all
of
our
branches,
so
that
once
again
we
could
increase
our
open
hours
without
additional
operating
costs
and
we
achieved
tremendous
increase
in
open
hours
through
the
poverty
reduction
strategy.
So.
C
C
D
F
F
B
Well,
the
youth
hubs
are
for
youth
after
school
Monday
to
Friday,
and
they
are
in
neighborhood
improvement
areas,
and
they
there
is
a
dedicated
librarian
to
the
youth
hub,
who
has
their
every
day
of
the
week
during
that
period
of
time
after
school,
and
they
provide
homework
help
and
we
trained
them
in
the
use
of
technology,
and
we
also
bring
in
volunteers
to
help
them
with
it
particular
needs
in
from
these
would
be
people
from
the
University
of
Toronto
or
York
University
to
help
them
with
their
with
their
after-school
work.
Okay,.
F
F
F
B
B
F
F
F
F
F
B
Up
Learning
Lab
is
like
a
digital
innovation
hub
and
we
have
six
of
them
across
the
library
system
and
we
send
it.
It
has
a
3d
printer,
some
adrenal
kits
some
Mac
Pro
computers
and
they
move
they
go
and
spend
a
month
at
a
branch
and
they
so
the
branch
doesn't
have
a
digital
innovation
hub.
Then
they,
the
staff.
B
H
B
B
B
Really
accelerated
with
the
poverty
reduction
strategy
and
we've
been
able
to
achieve
it.
We've
certainly
increased
a
certain
Sunday
hours
since
1998
because
it
wasn't
available
across
the
only
amalgamated
system,
but
the
actual
the
the
grace
advancement
in
Sunday
hours
has
been
in
the
past
few
years
through
the
poverty
reduction
strategy.
I.
B
We
have
looked
at
that
counselor,
but
when
we
looked
at
Friday
nights
as
an
example,
we
were
able,
because
of
our
business
intelligence
strategy,
we
were
able
to
drill
down
and
find
out
who
was
using
branches
on
a
Friday
night
and
what
we
found.
We
have
23
branches
open
on
a
Friday
night.
We
found
that
across
those
23
branches,
its
adults,
middle-aged
adults
with
and
young
children
using
those
branches,
so
they're
likely
there
to
get
materials
for
the
weekend
to
read
with
their
kids
or
get
some
DVDs
or
something.
B
And
then,
when
we
looked
at
the
neighborhood
improvement
areas
that
have
Friday
night
service,
what
we
saw
was
there
were
very
there
weren't
many
adults
there,
but
there
were
a
lot
of
youth
between
80
ages
of
10
and
17
and
younger
children
as
well.
So
what
that
tells
us
is,
there
are
a
lot
of
youth,
Friday
nights
and
neighborhood
improvement
areas
that
are
there
without
adults
and
instead
of
being
you
know,
elsewhere
in
the
community,
maybe
at
the
mall
or
wherever
they're
in
the
library.
B
I
You,
my
my
local
question,
is
a
capital
question,
but
just
to
provide
the
over
well
there's
not
much
point
to
this
question
now,
because
the
person
who
was
asking
the
questions
before
is
not
here,
but
it
would
just
do
an
overview
question.
Is
it?
Is
it
fair
to
say
that
you've
been
expanding
the
system
over
the
last
several
years?
Expanding
the
system
expanding
ours
where
you
can
expanding
use
where
you
can,
without
increasing
staff
exponentially
using
automated
checkout
and
automated
services
like
ebooks?
Yes,.
I
B
I
F
I
E
E
J
E
Now,
as
far
as
what
are
the
hours
of
the
other
libraries
like
well,
when
do
you
open
and
when
do
you
close
four
Sundays
No?
Well,
it
depends
they
bury.
B
Or
do
they
all
open
it?
We
have.
We
have
different.
We
have
four
bands
of
ours,
so
the
district
and
research
and
reference
libraries
and
a
few
of
the
larger
busier
neighborhood
branches
are
open.
Sixty
five
point:
five
hours
and
they're
9:00
to
8:30
Monday
to
Saturday
Mon
day
to
Friday
and
then
they're
open
9:00
to
5:00
on
Saturday.
B
Other
some
are
open.
The
are
opened
fifty
point
five
hours
a
week
and
they
have
two
nights,
observed
three
nights
of
service
and
they're
open
9:00
to
5:00
on
Saturday
and
they're,
open
Monday
to
Friday.
And
then
we
have
our
40-hour
branches,
which
are
open
Tuesday
to
Saturday,
and
some
of
them
start
open,
open
at
9:30.
But
then
the
old
or
the
some
open
at.
E
10:00,
okay,
so,
but
last
year
we
gave
you
a
funding
for
Sunday
hours.
Yes,
you
did
right.
Yes,
yes,
we
did
that.
Yes,
absolutely
yes,
so
the
youth
hubs
do
we
partner
at
all
in
these
neighborhood
improvement
areas,
but
the
youth
hubs
with
some
of
the
youth
agencies
that
we
have
in
the
community.
Do
we
partner
with
them
at
all?
Yes,
absolutely
because
a
lot
of
these
agencies
are
doing
a
lot
of
good
work
within
their
agency,
so
do
we
partner
and
and
bring
bring
them
in?
Yes,.
B
Absolutely
and
actually
that's
people-
that's
helped
us
meet
the
demand
for
the
youth
hubs
that
youth
hubs
have
a
capacity
of
about
30
kids
each
day
after
school,
and
we
get
regularly
60
70,
80,
kids
after
school
in
each
of
these
youth
hubs,
and
so
the
way
we've
been
able
to
manage
the
capacity
is
through
our
capacities
and
the
demand
is
through
partnerships
with
local
agencies
and
with
with
universities
as
well
and
with
students
at
those
universities.
And
then
we
have
overflow
space
and
the
branches
to
try
to
manage
it.
E
G
Our
current
purges
are
about
seven
hundred
thousand
dollars
a
year.
It's
been
in
a
decline
for
a
number
of
years.
We
do
use
collection
agencies,
we'd
use.
We
have
one
of
the
strictest
collection
policies
among
libraries
and
the
purchase
happened
by
the
system
once
a
year
when
the
accounts
are
below
a
certain
dollar
amount,
and
we
know
standing
for
a
certain
number
of
years
and
the
purchaser
Nesser
to
keep
the
database
up-to-date
and
manageable.
The
average
purge
is
about
15
dollars
in
value,
so.
G
E
B
Well,
it
takes
about
our
site
plan
approval
process
takes
about
a
year,
and
then
there
are
particular
projects
that
have
been
delayed
because
of
their
complex
and
large
projects.
So
the
bayview
projects,
which
is
the
bazarian
project,
has
been
delayed.
We've
had
with
site
plan
approval
it
with
the
which
would
library,
but
we
hope
it
will
have
the
approvals
for
that
early
in
the
new
year.
B
K
K
B
B
Well,
we'd
have
to
that's
not
what
our
assessment
has
come
up
with.
However,
I
can
tell
you,
we
are
undertaking
a
facility's
master
plan
and
we're
looking
at
all
of
our
facilities
and
if,
if
that
were
the
case
with
Downsview,
that
would
be
something
that
would
come
through
our
facilities,
master
plan.
B
G
K
Yeah,
so
it
is
a
debt
target
issue.
Now
the
other
one
I
wanted
to
ask
about
was
the
in
keeping
with
the
city's
poverty
reduction
strategy.
Three
area
libraries
have
been
identified
as
the
as
needing
a
youth
hub
from
youth
hubs,
but
it's
just
a
nominal
130,000
per
branch.
Does
that
mean
there
is
no
significant
capital
attached
to
that?
What's
the
hundred
and
thirty-four
you
can
D,
you
can't
move
a
wall.
You.
B
Can't
what
we
do
is
we
we
use
a
hundred
and
thirty
a
week
we
use
in
the
first
year.
We
use
a
portion
of
that
money
to
make
the
necessary
renovations
and
get
the
equipment
that
we
need
for
that
space.
Then,
by
the
fall
we
are
able
to
get
the
the
new
space
operating
and
we
hire
someone
to
to
do
the
work
and
this
librarian
who
will
be
dedicated
to
providing
programming
and
services
for
the
youth
hub.
And
then,
after
that,
we've
got
the
we've
got
the
the
funding
in
place
for
the
staff
person.
So.
K
K
B
L
Thank
you
very
much.
So
quite
a
few
of
my
questions
have
been
asked.
So
I'll
try
and
touch
on
areas
we
haven't.
How
did
you
select
these
branches
for
the
Sunday
hours?
I
know
we
had
a
report
back
in
2006
before
I
was
on
the
board
to
get
our
blinds
open
as
often
as
possible,
but
how
did
you
actually
select
these
ones?
Well,.
B
L
Well
used
Wi-Fi
hotspots,
I,
don't
think
we've
talked
about
that
so
far
today.
Can
you
explain
well
give
us
the
money
we'll
provide
one
so
this
this
started
I
believe
last
year
over
a
year
before,
and
the
request
was
not
fully
funded
but
managed
to
go
out
to
partnership.
Can
you
explain
to
it
from
what
the
Wi-Fi
hotspots
are
and
why
I
asked
he.
B
Started
in
yes,
we
started
in
2016
and
with
the
support
of
the
city,
we
were
able
to
introduce
Wi-Fi
hotspots
fund
funding
with
200,000
when
we
got
an
additional
200,000
from
Google,
because
this
the
Google
was
prepared
to
match
the
city's
funding.
And
then
last
year
we
had
one
hundred
and
fifty
thousand
for
the
program
and
Google
again
came
forward
and
matched
the
city's
funding
with
one
hundred
and
fifty
thousand
dollars
and
in
addition
to
that,
Rogers
came
forward
and
they're
supplying
us
with
the
devices,
but
we
pay
for
the
data
plan.
B
L
By
adding
more,
we
are
probably
going
to
get
some
more
matching
funds,
whether
it's
from
Google
or
Roger,
helping
us
it's
not
as
if
we're
just
on
our
own.
With
this,
we
really
have
gone
out
to
find
partnership
with
yes,
absolutely
yeah.
Now
again,
the
board
Library
Board
approved
the
base
budget
and
the
enhancements
that
correct
yes
and
looking
at
it
today.
The
enhancements
which
fell
below
the
line.
I
was
very
sad.
We
didn't
see
our
iceberg
this
year.
I
was
looking
forward
to
that,
but
I
assumed
that
climate
change
had
had
melted
it.
L
So
that's
why
it
wasn't
there
I'll
bring
that
one
back
at
transform
to
you
as
well.
So
what
we're
looking
for
is
another
1.6
million
to
add
the
enhancements.
Now,
1.2
million
of
that
I
believe
would
be
under
poverty
reduction.
Correct,
yes
and
then
the
e-learning
initiative
and
the
advancing
transformation
change
changes
I
believe
that
we
actually
had
the
library
board
requested
that
to
be
fully
funded
this
year,
but
in
the
discussions
it
was
decided
to
do
that
over
two
years.
Is
that
correct?
Well,.
B
L
When
you
brought
that
back
to
the
board,
we
all
supported
that
because
it
made
it
made
sense:
yeah,
okay,
just
on
quickly
state
of
good
repair.
I
know
I
come
every
year
and
ask
if
we
can
get
a
bit
more
money
for
state
of
good
repair,
because
if
I'm
not
mistaken,
the
library
state
of
good
repair
is
going
up,
whereas
many.
Luckily
many
of
the
city
divisions
are
now
go
down.
I
also
understand
that
library
actually
is
one
of
the
highest
rates
of
use
using
the
money
we
are
given
for
state
of
good
repair.
D
So
three,
mr.
chair,
we
have
some
divisions,
program,
areas
and
agencies
that
are
actually
going
down.
Yes,
we
have
some
that
are
going
up
and
they
are
part
of
our
kind
of
laser
focus
of
where
we
apply
funding.
Last
year
we
did
add
twenty
million
to
to
this
group
a
backlog
funding
this
year,
because
we
were
trying
to
address
state
of
good
repair
at
TCH.
We
weren't
able
to
write,
but.
L
It
is
definitely
on
the
city's
radar
that
we
need
to
perfect.
That's
what
that's
all
I
like
to
hear
that
every
year,
but
it's
still
on
the
radar
and
I
don't
have
to
move
motions
to
ask
for
it.
Any
more
perfect
just
want
to
go
back
to
ebooks.
One
of
the
counselors
was
asking
about
ebooks
I've
got
about
10
seconds
ebooks
they
cost
more
to
buy,
do
they
not
to
than
actual
paper
books?
Yes,
that's
true,
and
we
don't
get
fines
from
those.
Do
we?
L
B
Yes,
although
I
would
say
it's
that
that
decrease
has
stabilized
and
in
fact
the
city
has
reduced
our
fines
budget
over
the
past
couple
of
years
in
to
reflect
the
fact
that
our
fines
are
decreasing
as
a
result
of
the
ebooks.
But
we
haven't
had
to
request
another
decrease
to
our
fines
budget
because
it's
pretty
stable,
perfect.
J
I
wonder
if
you
could
just
clarify:
what's
happened,
the
library
collections,
how
much
is
being
funded
through
development
charges
etc?
Have
we
now
got
all
of
those
funding
of
collections
on
the
tax
base,
as
opposed
to
relying
on
reserves.
G
J
G
G
J
J
B
J
B
No,
the
funding.
We
have
carryover
funding
from
2017,
that's
going
to
flow
into
2018.
We
will
be
we're
hiring
an
architect
to
start
the
design
for
the
new
library
and
we
are
we
if,
if
we,
because
it's
an
approved
project,
if
we
get
into
a
situation
where
the
project
starts
to
accelerate,
we
can
advance
funds
other
projects,
okay,.
J
J
That's
great,
so
we
can
begin
some
planning
anyway.
Wasn't
the
original
open
hours,
vision
promised
on
expanding
Sunday
hours
through
finding
efficiencies,
technological
invests
investment
and
technology
through
the
capital
budget
and
then
reinvesting
those
savings
into
extending
open
hours?
Wasn't
that
the
original
plan?
Yes.
J
B
J
B
J
You're
doing
is
you're
using
those
savings
to
meet
a
budget
target.
I
know
that
was
the
point
I
was
trying
to
make.
Finally,
though,
do
you
have
one
technology
in
here
that
is
about
automating
room
bookings
and
that
will
eliminate
jobs
and
yet
I
see
on
the
not
included
in
the
budget?
Is
the
actual
technology
for
advancing
transformational
change?
Is
that
true,
it
says
not
included
in
the
budget,
advancing
transformational
change
that.
M
B
It
talked
about
the
fact
that
they
got
into
a
regular
habit
of
doing
homework,
which
they
never
did
before
when
they
started
coming
to
the
youth
hub.
So
it's
a
bit
they're
very
popular,
see,
Debray
has
a
youth
hub
and
that
has
80
to
90
kids.
Every
day
after
school,
we
have
to
establish
overflow
areas
because
we
can't
handle
all
of
the
kids
that
come
for
the
youth
hub
experience
and
I
expect
that
will
be
the
same
at
Melbourne
as
well.
Malvern.
M
B
B
You
know
it's
a
it's
a
transitioning,
neighborhood
improvement
area,
I
think
it's!
Everyone
is
familiar
with
the
high
youth
numbers
that
are
in
Melbourne
and
we
want
to
support
youth
and
make
them
successful,
because
we
all
know
that
if
you
are
successful
in
school-
and
you
are
good
at
reading
and
understand
numeracy-
you
have
a
greater
ability
to
be
successful
in
your
future.
Now.
M
One
of
the
one
of
the
concerns
you
know
it's
not
traditionally
just
directed
at
library
is
that
the
youth
that
have
non-academic
goals.
You
know
it's
good
to
have
kids,
who
want
to
come
and
do
homework,
and
so
on,
but
kids
who
need
additional
help
in
terms
of
entrepreneurial
skills
or
any
other
things.
So
would
this
be
also
catering
to
multiple
learning
styles
and
interest
areas
that,
yes,
absolutely.
B
Absolutely,
and
in
fact
what
we
do
is
we
can
redirect
kids
who
come
to
the
youth
hub
if
they
need
particular
support,
for
instance,
with
literacy
or
with
numeracy
or
with
what,
if
they
want
to
be
more,
as
are
thinking
about
a
small
business,
we
have
an
entrepreneur
in
residence.
We
can
reject,
redirect
them
to
those
programs,
so
by
making
that
connection
with
youth
in
the
youth
hubs,
we're
able
to
review
refer
youth
to
other
programs
within
the
library
or
within
the
community
to
help
them
their
goals.
Now.
M
In
terms
of
the
training
for
this
particular
staff
for
the
kind
of
person
you're
looking
at
because
one
of
the
other
challenges-
also
not
all
librarians-
are
completely
trained
in
child
and
youth
worker
type
and
not
all
child
and
youth
worker
I
understand
the
dynamics
of
a
library
system.
Would
you
have
a
particular
port
kind
of
a
frame
around
hiring
people,
because.
B
And
I
can
tell
you
that
our
we
will
be
hiring
a
social
worker
on
temporary
basis
for
Melbourne
in
particular,
because
there
are
a
lot
of
complex
issues
that
we're
dealing
with
with
this
with
the
youth
in
Melbourne,
but
certainly
our
librarians
I
have
to
say
their
professional
staff
who
are
expert
in
providing
customer
service
and
for
people
of
all
ages.
The.
M
Last
question
I
have
is
around
the
others
and
I
know.
Burroughs
whole
is
slated
to
have
Sunday
hours
if
this
gets
funded,
didn't
Burroughs
will
have
Sunday
hours
before
a
while
ago,
or
this
is
the
first
time
you're
proposed.
This
is
the
first
time
this
time
now,
in
addition
to
other
factors,
you
consider
that
you
talked
about
Geographic
equity.
A
lot
of
parents
do
not
get
home
before
the
library
close
on
weekdays
because
of
the
traffic
challenges
and
and
transit,
and
so
on.
M
M
M
A
F
B
F
B
Seventeen
hundred
received
homework
help
from
placement,
students
and
volunteers.
The
youth
hubs
offered
three
hundred
and
eighty
six
programs.
We
surveyed
that
her
youth
hub
participants.
We
showed
that
78%
agree
that
they're
comfortable
asking
the
coordinator
or
tutors
for
help.
Seventy
one
percent
felt
that
ending
the
program
increased
their
feeling
of
safety
and
fifty
five
percent
agree
that
they
made
you
friends
at
the
youth
hub
so
and.
B
F
B
The
there
are
smaller
hubs:
sanderson
and
Centennial
and
they're.
Not
they
don't
have
the
same
number
of
open
hours
as
the
larger
branches,
the
branches
and
those
weren't
funded
through
poverty
reduction.
Those
two
those
were
early
on
funded
through
our
foundation.
The
six
hubs
have
been
funded
through
poverty
reduction
are
very
busy.
F
A
J
J
A
Just
to
let
councillors
know
once
we
finish
this
round
of
questioning
on
these
groups
here
we
will
be
going
into
private.
There's,
been
a
request
to
go
into
private
to
deal
with
the
confidential
matters
that
have
been
councillor,
Carol
requested
that
we
do
go
in
so
well
once
we
finish
this
questioning
we're
off:
okay,
councillor,
Davis,
okay,.
J
J
J
Okay,
I
guess
we
can
talk
more
in
camera
about
what
those
jobs
are.
What
I
wondered
was
you've
put
in
the
budget,
sufficient
funding
for
additional
furniture
and
staffing?
Maybe
that's
council
budget
for
the
new
ward
boundaries
is
that
that
is
that
council
budget
that
counts
for
budget
okay,
but
you've
added
there's
sufficient
funding
for
the
elections.
J
J
When
we
get
the
new
ward
boundaries,
clearly
we're
not
going
to
be
able
to
continue
functioning
in
the
same
community
council
structure
and
there's
going
to
have
to
be
some
kind
of
a
governance
review.
Is
that
to
look
at
community
council,
composition
etc?
Is
that
something
you've
addressed
in
the
budget?
No.
N
J
N
J
N
J
C
Yes,
so,
overall,
your
budget
is
61
million
dollars
across
32
net.
The
difference
is
interdepartmental
charges.
You
charge
it's.
N
A
component
of
interdepartmental
most
of
it,
though,
is
the
revenue
that
comes
in
through
the
various
licensing
operations.
Marriage
licenses,
all
that
stuff,
as
well
as
the
printing
revenue,
the
bridges
and
also
the
reserve
revenue
right.
The
Elections
is
funded
through
the
reserve,
so
that
comes
in
as
well.
C
I'm
just
wondering
and
I'm
not
you
know
I'm
not,
then
we
go
crazy,
sometimes
here
around
interdepartmental
charges,
but
where
it
is
helpful
for
a
department
like
you
would
be
for
departments
to
make
sure
that
we're
that
the
clerk's
is
charging
the
right
amount
for
departments
that
are
at
least
partially
externally
funded.
How
often
are
they
reviewed
wins?
Last
time
you
reviewed
them
to
make
sure
that
the
numbers
right
our.
N
External
revenues
we
review
virtually
annually
because
we
need
to
make
sure
that
we
don't
charge
too
much
for
any
of
our
services
and
we
find
the
right
balance,
given
that
there
are
services
that
people
could
obtain
from
surrounding
municipalities.
So
we're
very
aware
of
that.
This
year
we've
only
increased
our
user
fees
by
inflation.
We
haven't
added
any
further
charges
because
they're
in
line
with
what
other
municipalities
charge
should.
C
C
C
N
E
A
L
N
J
So
I
understand
you've
added
for
furniture
and
for
staffing
for
the
three
new
wards
correct,
but
you're
also
making
reductions
and
the
reductions
you're
proposing
I,
don't
understand
the
telephony
one
you're
proposing
to
change
what
the
central
budget
will
pay
for
for
phones.
Could
you
tell
us
what
the
policy
is
now
and
what
it
proposes.
N
Telecom
costs
to
be
paid
out
of
the
general
budget
as
opposed
to
the
office
budget.
So
that's
for
one
device,
one
mobile
device
per
councillor
for
that.
So
that's
the
voice
and
the
data
plan
for
the
phone
right
and
also
for
the
tablet.
So
it's
approximately
a
hundred
and
fifty
dollars
per
councillor
per
month.
That's.
J
N
J
Was
the
postage
so
I'm
always
curious
to
know
what
happens
to
the
surplus
I?
Guess
it
all
goes
back?
Do
you
start
with
the
amount
of
money
each
councilor
the
full
amount
every
year,
or
do
you
take
that
office
budget
and
you
start
out
by
reducing
it?
The
overall
counselor's
office
budget
start
out
with
it
reduced
based
on
last
year's
actual.
N
E
J
N
D
D
Three,
mr.
chair,
so
we
have
these
two
reserves:
the
transition
reserve,
as
the
clerk
mentioned,
regarding
severance
and
appoints
223
million
right,
which,
which
we
understand
is
where
we
are
funding
all
transition
coming
out
of
an
election
right
so
annually.
If
there
is
a
surplus
in
the
City
Council
budget,
it
goes
into
these
two
reserves.
There
are.
J
D
D
E
N
C
C
N
A
A
L
Sorry,
it's
sort
of
following
up
on
counselor
havoc
in
Casa
Davis,
so
looking
at
counselors
office
budgets,
now
you
know
who
goes
where
and
what
is
being
spent
by
removing
the
first
newsletter
or
a
newsletter
and
by
removing
one
cellphone
and
one
tablet.
Are
there
gonna
be
counselors
who
are
gonna
go
over
their
budget,
which
means
that
they
cannot
do
any
newsletters
at
all.
N
One
of
the
I
suppose
implications
of
the
CSO
be
policy
is
that
counselors
have
to
actively
manage
their
budgets.
So,
yes,
we
report
regularly
to
counsel
with
the
information
that
they
need.
They
have
the
information
online
and
we
do
expect
that
counselors
will
and
they
regularly
ask
the
staff
how
they're
doing
on
their
budget.
So,
yes.
L
But
I
guess
with
boundary
changes.
If
that
does
go
ahead.
Counselors
won't
have
a
hundred
thousand
residents
to
get
a
newsletter.
I
have
about
55
56
thousand
residents
right
now
with
21
22
thousand
households,
and
it
cost
me
about
$6,000
for
printing
and
we
we
design
our
own
and
for
stamps
or
mail
whatever
they
had.
We
call
it
all
right
so
I
guess.
L
N
Really
up
to
the
individual
counselor
in
terms
of
how
they
set
their
priorities
for
the
the
expense
allocation
that
they
have.
It's
really
how
you
prioritize.
If
you
think
newsletters
are
critical,
then
you
would
spend
the
money
on
your
newsletter
if
you
think
other
items
are
more
critical
than
you
spend
on
those
okay.
Thank
you.
I.
L
A
F
F
F
H
Thank
You
mr.
chair
on
appendix
2
program,
summary
by
expenditure
category:
it's
there's
a
line
item
service
and
rent
preliminary
budget
241,000,
that's
on
page
17
Oh
am
I
on
city
council
or
City
Clerk's
I'm
on
City
well,
I
was
on
City
Council.
Are
we
asking
I
allowed
to
ask
questions?
Yeah,
City,
Council,
that's
page
1817!
Sorry!
H
So,
but
you
might
know
this,
how
many?
How
many
can
have
the
44
councilors?
How
many
are
renting
space
in
offices
outside
of
the
local
civic
centers,
because
I
I,
rent
from
the
local
Civic
Center,
which
is
the
city
paying
the
city
right,
so
there's
really
no
exchange
of
cash
but
other
councillors.
They
buy
space
and
there's
an
expenditure
and
I'd
like
to
know
how
many
councilors
are
doing
that
and
what
that
cost
is
we.
H
N
H
N
A
A
A
A
E
H
E
H
Front
of
house
staff,
so
a
box
office
I,
would
think
Finance
and
Accounting.
There
would
be
some
savings.
Yes,
there
was
a
couple:
yes
right,
yeah,
how
many
staff,
how
many
okay
so
prior
to
the
amalgamation?
How
many
staff
were
at
the
three
theaters
employed
by
the
three
theaters
I?
Don't
have
those
numbers.
H
H
E
H
H
Right,
so
yes,
so
this
is
what
I'm
not
I'm.
This
is
okay.
So
this
is
the
point
that
I'm
not
I'm,
not
certain.
It's
about
it's
about
the
staffing.
It's
a
staff
complement
will
increase
by
45
individuals,
45
ft
from
2017
to
2018,
entirely
driven
by
increased
volume
of
activities.
So,
if
we've
amalgamated,
how
is
it
that
we're
adding
people
most.
E
H
H
In
when
there's
the
show
and
then
ok
so
a
on
the
show,
so
it's
300,
it's
300
on
a
part-time
basis,
correct,
not
provided,
but
it
but
it,
but
still
the
full-time
equivalent
is
44.
We're
not
saying
about
44
individuals
coming
in
part-time,
the
full-time
equivalent
is
44
correct.
So
how
is
it
that?
How
is
it
that
savings
of
$600,000
are
achieved?
H
He
that's
correct,
did
Josie
that's
correct,
but
that's
3/8.
D
A
You
Bill
just
just
a
couple
follow-up
questions,
and
you
mentioned
that,
so
there
are
seven
out
of
the
positions
that
were
deleted.
There
are
severance
costs
that
have
to
be
dealt
with
and,
in
fact
of
being
dealt
with,
I
believe
this
year,
so
out
of
the
amalgamation
and
and
every
the
work
we've
been
doing,
and
just
so
my
and
my
colleague,
councillor
Campbell
would
understand
that,
with
the
increased
volume,
with
all
everything
that
we've
been
doing,
these
Civic
theaters
ought
to
be
coming
in
with
a
healthy
surplus
this
year.
Is
that
correct?
A
H
A
A
H
O
Be
completed
I'm,
it's
scheduled
to
be
open
on
March,
1st
2018,
it's
about
92%
completed
right.
Now,
all
the
major
work
have
been
completed.
It's
more
refined.
Our
work,
like
all
the
beds
are
in
all
the
TVs
are
in
you
know,
is
it
is
behind
schedule.
Yes,
it's
certainly
behind
schedule.
Okay
was
supposed
to
open
in
2015
just
about
before
the
opening
of
the
Pan
Am
Games.
Unfortunately,
it
did
not
so.
O
H
O
Significant
for
the
next
short-termer
over
this
for
the
next
five
years.
The
next
five
years
is
renovating
the
Coliseum,
because
it's
an
older
building
too.
It
will
try
to
move
that
building
from
a
Class,
C,
Class
B.
So
there's
a
big
major
portion
over
three
million
dollars
for
roof
repairs
and
windows,
repairs
and
then
the
Anna
Care
Center
itself
that
opened
in
April
1997
has
been
there
for
about
20
years.
So
a
big
poem,
the
roof
will
need
to
get
replaced
after
that
many
years,
I
see
okay
and.
A
Seeing
none
well,
that's
knowing
we
are
now
going
into
private.
There
are
questions
in
private,
so
well,
let
me
I
gotta
get
the
motion
up
that
I
have
to
read
and
then
so
what
will
happen
it
will
go
into
private
will
finish,
hopefully
finish
the
private
session.
If
we
don't
finish
by
12:30,
we
could
potentially
come
back
into
private,
but
my
assumption
is,
is
we
would
finish
so
I'd
like
to
move
that
the
Budget
Committee
recess
is
public
session
to
meet
in
closed
session?