City of Bloomington, Indiana Board of Public Works, 9 Jun 2020

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From YouTube: Bloomington Board of Public Works, June 9, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5897

A

All right, it's all call to order this regular meeting of the board of public.

A

Works this tuesday june 9th of 2020. First up, we have messages from board.

A

Members do we have any messages from the board just every couple of weeks. I, like.

B

To thank everyone and to say good job to all the workers out there is it during.

B

This kovan 19 pandemic. They do a good job and I just want to thank them and.

B

Say good job, I'm sure they all appreciate that both. Thank you thanks.

A

Beth next up we have petitions and remonstrances. If anyone is here to make.

A

A public comment about something that is not on our agenda this evening now is.

A

The opportunity to do so do we have anyone who would like to make public.

A

Comment about something not on the agenda.

C

Kyla, it looks like a jar. Turner is speaking, but he's not unmuted. Sorry.

D

About that I just fixed that we can hear you now. I am jack turner on the station.

D

Manager of whb, I know, was not on the agenda to discuss the transfer of that.

D

Building tonight, but I wonder if there is any any resource or any person like a.

D

Contact I've since the press release. I have not really had a person to talk to.

D

About any of this, how this is going to go down, so I know this is public comment.

D

But I don't know if they you have any response.

D

Yeah I'll turn this over to adam. Hey, thanks. Kyla are this adam wastin public.

E

Works director, if you would, if you wouldn't mind, either privately chatting.

E

Me in the zoom meeting here with contact information, I'm sure we can get our.

E

Engagement director either marry katherine carmichael to reach out any or.

E

Some other folks that have been part of these initial conversations with ivy.

E

Tech to help help you folks navigate these what's coming. Thank you.

E

Very much absolutely thank you. Any other public comment on items not on the.

A

A

Alright, I'm seeing none next up is hearing on excessive growth.

A

Appeal, the first is appeal: excessive growth, citation number 4-5 47 at 11:20.

A

North walnut street, thank you. This is chris wheeler city.

C

Legal, are you able to hear me? Okay, yes, yeah excellent.

C

Good evening is mike arnold also present. Yes, I'm here.

C

Excellent, so the is the appellant present be beat b&b partnership. I'm.

F

Unmuted, can you hear me mister goal? Is that mister goal yeah? Yes,.

E

Sir, this is not your agenda item. There's two more agenda items before your sir.

E

Well, definitely, stay on you just stay on the phone it'll be about 10 minutes. Mr.

E

Wheeler you're trying to identify if some other petitioners are on the call.

E

Correct, yes, I'm trying to see if anybody with b&b partnership llc is present did.

G

You objective in process you weren't, advised of it again.

G

Ronnie yeah all right. I think I've got that on mute. Do we have anybody from b&b.

E

Properties- let's see a mr. bennett on here- I'm not sure if that would be him.

E

Is it? Is it possible that we do have the petitioner and is that the person muted.

A

Or no, the other person muted was mr. gold for.

E

20, so I'm not the man you're looking for this is chuck back. Okay, chuck! That's not.

E

You thank you. Okay, chris. I don't know that mr. wheeler, I don't know that we.

E

Have them on on the call or not, but if you'd like to proceed. Thank you very.

C

Much mr. mason, so the city has two reasons why the board should deny the.

C

Appeal and uphold the ticket as issued. The first reason is that appeals of.

C

Title six overgrowth must be submitted to the board no later than seven days.

C

From the date of the nov, the notice of violation, the notice of violation was.

C

Issued on the 14th of may, the appeal was not provided to the board public works.

C

Until the 25th, which is 11 days, so that alone should be enough justification, but.

C

Arguendo then, I would also state that the reasoning and rationale provided in.

C

The appeal by b&b partnership, for why they did not maintain their lawn, was.

C

Because of co19, they asked for relief from the ticket stating that they were.

C

Unable to get the property mode due to the pandemic, governor holcomb's.

C

Executive orders didn't suspend local ordinances that require persons to keep.

C

Their lawns maintained and certainly didn't direct property owners to not.

C

Maintain their properties as necessary. I don't believe that the argument.

C

Maintained by b&b is something that is recognized as a valid defense to title.

C

Six and the need to maintain your lawn, I would ask that the ticket be upheld as.

C

Issued and the appeal denied.

A

Thank you now. I will check just one more time for any indication as to whether.

A

The appellant is on the line, thank you and also mike arnold, the inspector who.

C

Issued the citations is present if the board has any questions of mike. Thank.

A

You alright questions from the board on this item. Actually, if I could ask.

E

Question here, mr. wheeler, is this just to uphold the citation and is there.

E

Anything that would keep us from taking this up in our next meeting. This is an.

C

Appeal of the ticket itself mm-hmm, and so yes, that's that's the issue and.

C

There is, there is no reason why we wouldn't be able to move it to the next.

C

Board meeting two weeks from now: okay, it did sound like, were you expecting that.

E

The petitioner beyond me, yes, no, I just always want to know.

C

Because the appellant should have the first bite of the apple sure if, if.

A

There's not a problem with holding it to the next meeting. I think that I would.

A

Prefer that I I have a couple of questions on this item and it does seem.

A

Like it would be beneficial if the person making the appeal were present, I.

C

Have no objection to that. I don't think that it harms the city while we're.

E

Talking about this, I I'm actually going to make a recommendation. If I may.

E

We've had some conversation is so there's also some issue with the.

E

Notification that there's potential issue with notification for the title 6a.

E

For enforcement for 26/11 east round hill as well- I think at this time it.

E

Might make sense for us just to move? All three of the I know are the two items.

E

For hearing on excessive growth and the title, six enforcement to the neck.

E

Meeting I've had I've had extensive conversations with mr. gold this evening.

E

As well for the title, six enforcement and he yeah, he would like additional.

E

Time I know that this has been long and ongoing and but he feels as his.

E

Notification was not made correctly, and I want to make sure we are all have done.

E

That correctly again, city has no objection all right. Thank you, crip. Mr.

E

Wheeler, I appreciate that very much. Thank you so from other board members do.

A

We have any questions from about the staff recommendation before we go ahead.

A

And make a motion to move the table, those items for the next meeting. No, no.

A

I'm ok with that. Do we, if you don't mind, could I just ask.

E

A question of city legal here I know we have micro, curry and chris wheeler and.

E

Jackie moore, we got several representatives, you know what I'm.

E

Struggling with here is we've. We've had an indication that the notices that went.

E

Out to let folks know about this meeting. As for the title, six enforcement listed.

E

That the meeting would be at city hall. I know we do have mr. goel on the call.

E

Right now and his item would be coming up, but he feels like, since it wasn't.

E

Listed that this would be an online meeting, we have not met our notification.

E

Procedures, I just asked to be legal to provide us if you have any opinion on.

E

Whether or not you know we have mr. goel on the call right now we we've notified.

E

Him throughout the day of exactly how to get on the call. If you feel that that is.

E

A enough to continue on with the title six enforcement, who wants to speak on.

H

This this is mike rooker city attorney yeah. I haven't seen the actual.

C

Notifications so do they do they say, there's a physical presence at city hall.

C

As opposed to a virtual presence at city hall, I believe the notification that.

E

What what mr. goel stated to me was that the notification from hand stated that.

E

The meeting would take place city hall and it did not inform him of.

E

This virtual meeting, but mr. ghul is on the call right now he is.

E

I will unmute him. Actually, let's yeah, we could yeah. Do we like to table the two.

E

For the appeals and then go from there to the next step, mm-hmm yeah, I would.

A

Prefer, personally, I would prefer to table all three if mr. goal felt he was.

A

Improperly noticed, I would rather table those items until the next meeting yeah.

C

I'll just weigh in again I'm sorry to jump in like this, but um I would agree.

C

That, if notification was that persons were to be physically present at city.

C

Hall in the meeting, it's possible that that's what they would have done. It's.

C

It's fortunate for mr. goal that he found out and showed up online, but he he.

C

Could have missed, I think, to be ultimately safe and not sorry. We should.

C

Table this for the next meeting and send out proper notice of a virtual meeting.

C

For these appeals and for the abatement okay, I appreciate that chris. Thank you.

E

Very much, thank you. So do we have a motion? I think each each of these would.

A

Be a motion to table individually. That's what I would recommend. Yes, thank you all.

A

Right, do we have a motion on the table of appeal of citation for 547? I move.

B

That we table the appeal of excessive growth citation for 547 until the next.

B

Meeting- and I don't have that date so.

I

Excuse me, hello, I'm here for an excessive growth. I don't have my.

I

Citation number, so I don't want to, I don't know what is you know that the.

I

Tabling we've done this color for 40 minutes waiting, okay, trying to figure out. I don't know it's 124, north brian, so I don't want you.

I

Just let the next one yeah it's the next one and if you would prefer we go ahead.

A

And hear that this evening, that would be fine, I think, with the board. Thank you.

I

Late, what okay, so right! Now we have a motion in a.

A

Second, on the table of citation 4 5 4 to 7, which is 11 20 north walnut street, do.

A

We have any other comment before we take about from the public all right all in.

A

Favor hi hi motion passes.

A

We'll go ahead and move on to appeal of excessive growth, citation number four.

A

Five: four: nine nine, which is at 124 bryan avenue and we'll have staff staff.

A

Report on that item and I would defer to the appellant to state his case before.

C

The city gives its rebuttal where, but all automatically implies. Okay.

I

I love it. Yes, we just acquired the property, we live in carmel. We we did our.

I

Best, we called several landscapers note that no return phone calls not taking.

I

New customers, it was very difficult and challenging again, and we did we did our.

I

Best they get down there, but could not. I did file that I called to file within.

I

Seven day to get information, I didn't know how to final appeal. It was not on. I.

I

Had to go into research, I left the phone mail. I got. I played phone tag for three.

I

Days and finally, someone sent me the paperwork, so I know I probably missed.

I

The date of appeal, the seven days, but when you're play phone tag back and.

I

Forth and then a day to file it, I probably missed it by a day or two. So.

I

Again, we tried our best to get down there. We just acquired the property on.

I

April 10th.

A

Okay, thank you now, mr. wheeler did you want to offer some context? Yes, thank you.

C

So very similar to what I stated in the previous appeal that then became tabled.

C

There are two reasons why we believe that the tickets were properly issued.

C

And the appeal should be denied. First of all, the appeal was not timely. Filed must.

C

Be filed no later than seven days from the date of the nov, the nov was issued.

C

On the 21st of may and the appeal was filed with board of public works on the.

C

2Nd of june that's 13 days after the date of the nov.

C

That alone causes the ticket to be upheld and the appeal to be denied, but.

C

Going further, the second reason for why this ticket should be these tickets.

C

Should be upheld and the appeal denied is that, when neighborhood compliance.

C

Officer kenny, lyford inspected the property. He did personally observe that.

C

Weeds and grass had grown to a height in excess of 8 inches the photographs that.

C

Are in the packet show a measuring tape that shows the excess of growth and a.

C

Person as an owner asking for relief from a ticket just stating that they're.

C

Unable to get to bloomington thermo, their grass is not a recognizable.

C

Defense to this violation again, I realized that there's a pandemic going.

C

On but I don't believe that it prevented somebody from driving down here and.

C

Mowing the grass I there is kenny lyford on the on the I believe kenny lyford is.

C

Here- and he was the in the officer who issued the nov and he's available for.

C

Answering questions. Thank you, we'll go ahead and open it up for board questions.

A

B

Looks like the lawn has been mowed that true mr. lyford. Are you on the phone? Yes,.

J

The grass has been cut now. I issue the warning to that property on five twelve.

J

Of this year, and then I went back on 521 and the grass had not being cut, it was.

J

Well, over eight inches, so that's when I issued the citation, but it has been cut.

J

Since then, thank you, okay. That was one of my questions because I don't think I.

A

Saw the learning, so you said that it was may 12th that you issued a warning.

A

Correct and I received no phone call or nothing. You know if somebody was to call.

J

And say they were having a problem, that's one thing, but I did received.

J

Nothing, and now in the 21st is you'd this citation with a fine but the owner.

B

Did say, he'd been back and forth on the phone with someone so who would he have.

B

Been speaking with, I do not know that.

A

So the address on these citations is bloomington address. There's both a an.

A

Owner name and agent name both a bloomington address, so I I guess, I'm a.

A

Little bit confused about the way these were delivered and the problems that the.

A

Appellant had cited with receiving them and being out of them. We can only issue.

J

Citations to what's in rent pro and it's up to the owner to get that property.

J

Record in their name, so we just go with what information is provided to us and.

J

That's who gets a coffee owner and agent okay? I can't I state that again. This is.

I

The owner sure, when that, when that, when the purchase property was purchased, all.

I

Addresses were submitted with a carmel indiana address. All mailing addresses.

I

Were were not to be, though 124 bryan avenue address, so no mailing should go.

I

To that address so was was flying fish real estate, a.

A

Previous owner, yes, okay, yes, I this adam wasting here again. Mister is this kevin.

E

And andy leblanc, yes, yes has, I just has the property been.

E

Updated with the city's housing neighborhood development department, your contact information for the property at this time. I know it's not a as I read.

I

That we have not just that's not and decide to be a rental yet okay, so it's.

E

Been previously listed so that when, when mister lyford refers to rent pro, that's.

E

The system that tracks all rental properties and and who.

E

Who owns them and how we should contact those folks, so you know at this. I will.

E

Update that hello, yes, we can hear you, I lost you hear anything. You said sorry.

I

So what I was referring to is that our city uses a software system called brent.

E

Pro to track properties who owns them for rental, inspection and rental,.

E

Registration, so that's that's where that information is important to us. I heard.

E

You state that you don't know if it'll be used as a rental going forward or not.

E

But that that was the property, the information we had for the property and.

E

So I would, I think we can work with hand, staff to make sure we at least update.

E

Going forward here, thank you. This is chris wheeler with city legal I'd like.

C

To jump in for a second and remind the board that, under the enforcement.

C

Procedures for title six under six point: oh six point! Oh seven! Oh.

C

Subsection b, the notice of violation is to be in writing and it is required to.

C

Be served on one or more of the responsible parties and one of the.

C

Responsible parties is the owner. The manner of delivery of the notice of.

C

Violation can be delivering it in person by first-class mail and or by placement.

C

In a conspicuous place on the property, where the violation occurs,.

C

Mr. lifer did you place the nov on the property or mail it or home both taped, a.

J

Copy to the door and brought it back to the office where a copy was mailed to.

J

Owner an agent that we had listed, and so that is an appropriate issuance of the.

C

Notice of violation, regardless of what address, might have been used, it was.

C

Actually posted at the property as well yeah, that's understood, I think you know.

E

Mr. wheeler, I think we do need to take into account some of the circumstances.

E

We've got out-of-town owners right here. I'm gonna recommend that we table this.

E

One as well to discuss further there as a board and with the property owner well.

C

Again, it's this: isn't my decision to make I'm just making an argument as to.

C

Why upon dropping the issue and why it should be upheld? I'm understand lord.

C

Wishes to table the city has no objection. All right are there remaining.

A

Questions from the board at this time, the only question I had well for the.

A

Property owner mr. leblanc, because I'm am I saying that right, I was just.

A

Wondering if you hadn't tried to call like after the warning or was it after.

A

The actual fine that you received, we we we got down there and there were.

I

Two nurses on there, so it had been about him about 10-12 days since we've been.

I

Down there and that maybe a little bit longer and.

I

Both room there we killed week. There was mode that day we were there and we got.

I

Back he's been mowed twice since then, but we immediately got back and I sent.

I

Emails and then play phone tag for three days. Understandably so, and you know by.

I

The way just so you know we can't use pope food, but on your answering machine.

I

It says you know we're all working from home because of kovac. It's fine. It's.

I

Just a little bit ironic: well did mr. leblanc you hadn't, excuse me, you hadn't.

B

Received any notification at your carmel address, you had no and received a.

B

Notification there you had none nope. Thank you all right. So there's a staff.

A

Recommendation to take some additional time to review this specific case and.

A

Table this item potentially for the next meeting, is there a motion of that or.

A

Emotion, otherwise, that the board wants to entertain hi, I'm personally fine with.

A

Voting now so I'll make a motion to I guess what would it be? Not, I think we.

A

Should cut some slack with kovac going on and under the circumstances it does.

A

Appear that by the time they got there, they had.

A

You notice that they weren't notified at their home. It's kind of an outlier, I'm.

A

Fine with making a motion to if you're you can either deny the appeal or uphold.

C

The appeal, and in this case it sounds like you- want to uphold the appeal. Thank.

A

You that's what I would like to make a motion on to uphold appeal. Second, all.

A

Right, do we have any public comment on that motion.

A

I'm sensing no comment all in favor hi-hi-hi okay motion passes. Thank you.

I

For your consideration appreciate it, thank you have a good day. You too, all.

A

Right, the next item on the agenda we had discussed earlier that due to concerns.

A

About notification that the board was interested in tabeling that item it is.

A

The title six enforcement approved permission to abate property at 26/11.

A

East roundhill lane do we have any questions from the board on that item.

A

Before we entertain emotions, okay yeah is: is there a motion to table that item.

A

Kyle, if I may just jump in here real quick here, I do want to clarify with.

E

Either city legal or hand staff do we have any idea if the notifications going.

E

Out are including the electronic meeting notification. I don't have any personal.

C

Knowledge, so I I'm not chiming in I'll just let you know that this is christmas.

C

City legal, thank you chris. Does anybody from hand want to comment.

E

On whether or not those notifications are including the virtual meeting, okay, I.

E

Do see we do, I believe we still have mr. gall on the phone, mr. gold, the mode.

E

The recommendation from staff is that we will give it to. We will ask for a table.

E

Of this to the medium from two weeks from now, and that we will make sure.

E

Excuse me make sure we properly contact you to inform you of exactly when the.

E

Meeting will occur. Okay, all right. Do we have a motion from the board on that? I.

B

Move that we table the bateman to the property at 26/11 east round hill lane.

B

Until the next meeting, I'll second, that all in favor aye aye motion passes next.

A

Up is the consent agenda under the consent agenda is the approval of.

A

Minutes for may 26th, 2020 approval of title six abatement contract and.

A

Approval of the payroll register do we have any items that need to be removed.

A

From the consent agenda this evening, do we have any public comment on any items.

A

Within the consent agenda.

A

Hearing none. Do we have a motion on the consent agenda? I move that we approve.

B

Second, all in favor hi-hi-hi motion passes next up. We have.

A

New business first under new business is resolution. 2020 27 approved public.

A

Benefit of the south maxwell street sidewalk project good evening. This is.

K

Neil copper, our planning and transportation. This is a project that.

K

Was prioritized by the city council sidewalk committee? It installs a new.

K

Sidewalk on south maxwell street from east miller drive to a short street. The.

K

Project does require purchase of additional right away from one parcel.

K

This is a standard resolution that we do to verify and confirm that the project.

K

Serves a public purpose: we do these before any right-of-way acquisitions, for.

K

Project staff recommends approval.

A

All right questions from the board on this item.

A

I had no questions this evening. Any public comment on this item.

A

Hearing none. Do we have a motion on this item? I move that we approve resolution.

B

2020 27 approved public benefit of the south maxwell street sidewalk project.

L

Okay, all in favor, aye aye motion passes next up is approve addendum number 1.

A

Agreement for consulting services for the maxwell street sidewalk project with.

A

Bynum fangio & associates inc, neal carver again. This is the same project.

K

From sidewalk on south maxwell street by no tanyao is currently under contract to.

K

Design the project and this addendum would add the right away services.

K

Necessary for us to acquire that single right away parcel. We just discussed the.

K

Additional services add 4925 dollars to the contract for a new not to exceed.

K

Amount of twenty-five thousand eight hundred and forty five dollars and staff.

K

Recommends approval. Thank you. Questions from the board on.

A

B

A

Are there any public comments on this item hearing none? Is there a motion on.

A

This item, I move it, we addendum number one to agreement for.

B

Consulting services for the maxilla street sidewalk project with bynum venue.

B

And associates inc. Okay, all in favor aye aye motion passes next up. We have.

A

Approve addendum to agreement for consulting services for the 7th street.

A

Bike lane improvements project with american structure point inc, neill.

K

Copper again, this is one of the city's bicentennial bond projects and installs.

K

Physically protected bicycle lanes on 7th street between the b line and.

K

Woodlawn avenue american structure point is currently under contract for the.

K

Design of that project, one one piece of that project is public outreach and.

K

American structural point has that in their contract, but with the recent.

K

Pandemic, you have, of course, been changing around our public outreach.

K

Strategy and had to move that to an online platform in order to facilitate.

K

That online outreach we wanted to basically improve the graphics that we.

K

Have so adding in services to have more of a street-level rendering so people.

K

Can really see what it would look like in the future and have a better understanding of that, since we can't talk to them face to face. So this is an.

K

Amendment to add, in those enhanced graphics, the additional services add six.

K

Thousand nine hundred and sixty three dollars for a new contract not to exceed.

K

Amount of three hundred and forty four thousand nine hundred and eighty two dollars and staff recommends approval. Thank you. Questions from the board on.

A

This item- I'm just looking forward to seeing the renderings, but I'm very.

B

Excited about the protected bike lanes in town, I think this is a great idea and.

B

That's stuff that we're going forward with those yeah any other questions from.

A

The board any public comment on this item.

A

Okay, hearing none is there a motion on this item. I move that we approve.

B

Addendum to agreement for consulting services for the seventh street bike.

B

Lane improvement project with american structure point inc; okay, all in favor.

A

Aye aye aye motion passes next up is approve final plat of mill.

A

Creek phase two section: one.

M

Let's look like sarah gomez was on here: yeah, I see her and she is not muted.

A

Alright, here, let me think she is yeah, I think, she's having some sound.

A

Difficulties alright, so this is the mill creek development off of tap road and.

E

Sarah and the team of planning and transportation have been actively.

E

Working with the property developer on getting the public infrastructure.

E

Improvements as part of their project accepted into the city's inventory and.

E

Based on sarah's inspections and other city staff inspections, they are.

E

Recommending approval to accept- and this knew right away into the city of.

E

Bloomington inventory and that's yeah, so this is located at tap road and weimer.

E

And the yes, sir, no copper, if I can yeah please help me here.

K

I don't know much about it, but I'm I'm g chatting with sarah gomez in a separate.

K

Window and so she can kind of clarify things through me, at least she wanted to.

K

Say that we were only accepting the plant the plant, not the right-of-way,.

E

There we go the final plat as well as the bond there.

E

I got the staff report in front of me now. The final plat includes the.

E

Requirement for street trees, sidewalk side path and public streets, the public.

E

Improvement bond estimate was reviewed and proved by planning and transportation staff in the amount of seven hundred and sixty four thousand.

E

Two hundred twenty six dollars staff recommended is the approval of the final.

E

Plat and the bond amount for the public improvements that eventually we will.

E

Accept into the city's inventory, thank you.

A

Questions from the board on this item. No questions just to comment. It was.

B

Approved first by the plat committee in february of this year, mm-hmm february.

B

20Th their attempt 2020.

A

Any public comment on this item: I'm not sure for public, where the petitioner.

M

I'm ted ferguson, I'm the president of public investment corporation and.

M

Directors, gabrus and very bad smalls. I have been working closely and I have.

M

Been working closely with cady stein and smith, rehab and planning and.

M

Transportation to get this get this development approved and I think it'll.

M

Be a wonderful improvement to the south west side of bloomington. We appreciate.

M

Your consideration, thank you any other comments from the public at this time.

A

All right is there a motion from the board on this item.

A

The final plateau mill creek phase two section one: second, all in favor.

A

Hi-Hi-Hi motion passes next next step. We have approve requests.

A

For full street closure on 10th street between fee lane and jordan avenue for.

A

Iu pedestrian crossing improvements, all right I'll, give sarah just a second to.

E

See if her audios fixed otherwise I'll, take this one and try not to mess it up.

E

As bad as I started to mess up the last all right.

E

So iu has met indiana university's, been in coordination with the city on a major.

E

Improvement project for the 10th street corridor there between feet lane and.

E

Jordan avenue I use also been working with rondell ernst berger and associates.

E

So this will demolish and reconstruct the mid-block crossing between the.

E

Kelley school business, the o'neill school public, environmental.

E

And the wells, library, and so we've all been working very closely to get this.

E

Project completed in advance, but repaving project on tenth street from.

E

Forest to jordan, and so staff is recommending approval of this full.

E

Closure for the construction of the new mid-block crossing- and I know sarah has.

E

Been working closely with their team on pedestrian access plans and how they.

E

Will work to move pedestrians through projects that we were satisfied with.

E

That and we recommend granting permission for the temporary road and.

E

Sidewalk closures on east 10th street we have joel stephens with indiana.

E

University here and I believe we have a representative of rundell ernst, berger.

E

Kyle coker as well so joel or kyle, is there.

E

Anything you would like to add at this time. This is joel stephens, with indiana.

F

University, I just wanted to state that this project.

F

Is very important to the university, and that will be a great benefit to the city.

F

As well for pedestrian safety, lee we've addressed all the comments thus far and.

F

Are ready to start on this, so we really appreciate your consideration. Thank you.

A

Any questions from the board on this item. I just want them to say that all.

B

The maintenance traffic plans of the closures have been supplied for all the.

B

People that the city of bloomington, the traffic police, campus shuttle all.

B

Transportation has that all been completed? Yes beth. This is adam I'll.

E

Just state that, yes, we've been in close coordination with all those entities, whether it's police, prior transit, you know actually in discussion. It was you.

E

Know should we try to do it a lane at a time the full closure would be.

E

Beneficial for the time line of construction and and everyone was in.

E

Agreement with the lower month traffic, this was.

E

The time to just get in there get it done with full closure. So did we.

E

Definitely did all that coordination, thank you and we did discuss during the.

A

Work session, the pedestrian plan using the existing pathways to the south of.

A

The wells library, as the alternative passed through when they're there can't.

A

Be sidewalk access in that location, any other questions from the board.

A

On this item, this is about the paving schedule. Are you planning to start that.

B

In august and then have it completed by the time, students are back. That's 100.

E

Percent to goal you know we're: we've been working really closely with with.

E

The iu team to try to get it so that we have enough time to get in there and.

E

Wrap up the paving before before the heavy before the students return student.

B

Ok. Thank you. Any public comment on this item.

A

I'm hearing none is there a motion on this item? I move that we approve request.

B

For a full closure street closure on tenth street between c lane and jordan.

B

Avenue for the iu, pedestrian crossing improvement. Second, all in favor, aye, aye.

A

Motion passes have a good night. Next up is approve change, order, number.

A

Four for the kirkwood maintenance project good evening miss roy aden.

N

I can hear right hear me yep. We can yes excellent. Thank you.

N

This is the comfort maintenance project. The work began on april 1st and.

N

Substantial completion is contractually still at june, 30th. All that we believe.

N

Will be done quite sooner, public works is now requesting the approval of change.

N

Or number four for the project: the amount of ten thousand two hundred.

N

Twenty three dollars and sixty cents during construction, it was discovered.

N

That for the original 100 dollars that we had planned to place could not be.

N

Placed on a project due to utility conflicts, this change order will move.

N

Those four bollard x' to the alleys between grant and done the cost of the.

N

Bollards were already included in the project. This change order is covering.

N

The cost of the installation and the for the new footers for the bollards.

N

Approval overrides the contract price by ten thousand two hundred twenty three.

N

Dollars and sixty cents to 1 million ninety-four thousand four hundred ninety.

N

Six dollars and fifty five cents no additional days are being requested as.

N

Part of this change order, staff has reviewed the change order and we are.

N

Recommending approval, thank you, questions from the board on this item.

B

No questions any public comment on this item. Hearing none is there a motion on.

A

This item, I move that we approve change order. Number four for the kirkwood.

B

Maintenance project- okay, all in favor, aye aye aye motion- passes next up. We.

A

Have approved change orders number three through five for the adams street.

A

Sidewalk and intersection improvements project good evening. This is russell.

O

White with city planning and transportation, can you hear me? Yes, we.

A

Can? Okay? Thank you awesome. So this are three separate change: orders for the.

O

Adams street intersection improvements project just a little bit of background.

O

The work began by milestone construction in the middle of march of this year. This.

O

Contract includes constructing a sidewalk along the east side of adams,.

O

Street along the cemetery rose hill cemetery from patterson drive, kirkwood.

O

That will be replacing some traffic signal equipment at adams and kirkwood.

O

And will also be installing physically protected bike lanes. So I'll present.

O

Each change order individually change order. Number three is the result of a.

O

Modular block wall, that's installed between adams, street and the road. The.

O

Existing rose hill cemetery wall itself, there was a design we had. We worked.

O

Through the project to try to get a design and ultimately, we got a nice.

O

Design for that wall, but one of the things that was missing was a pipe a.

O

Item for the structural backfill, the stone that goes behind that wall and so.

O

That's what this change order is it's to accommodate that appe item; for that.

O

Particular phone- and this will be an increase in.

O

The contract price of twelve thousand sixteen dollars and 42 cents and staff.

O

Recommends approval of this change order.

A

Thank you. Are we going to do the presentation of these together or do we.

A

Need to separate them out, I intended to separate them out, since they were.

O

Individual ones and let you vote or question each one individually. If that's.

M

Okay, I'll jump in, I think russell. If you just.

E

Want to go ahead and present number four and five here and then, if the board.

E

Would like to ask questions about any of them. They could I'll gladly do that. Sir.

O

Change order: number four is the result of an under drain that was found that.

O

Was running along the base of the rose hill cemetery that we didn't know was.

O

There, but we wanted to keep that under drain functioning, to keep the small.

O

Protected and so ultimately, we had to connect that under drain to several two.

O

Or three storm inlet structures along the way, so they had the core holes into.

O

These inlet boxes to accommodate that under drain and keep that flowing, though.

O

In the increase in the contract price, for this was two thousand five hundred.

O

And fifty dollars and 91 cents and staff recommends approval of that change order.

O

Number four for change order: number: five: there is a result of an unexpected.

O

Unclassified or class x excavation, the majority of that was due to ask or.

O

Concrete that had to be removed in the island that exists between adams, street.

O

And kirkwood we rebuilt it enlarged it slightly and was note noted after that.

O

Would the curbing was installed that it created an issue for the bloomington.

O

Fire department to get around it, we had worked with the designers on several.

O

Ways to negotiate that island, but this was sort of an unexpected route that the.

O

Fired would like to take in that they go on the wrong side of the road and cross it on the opposite side of the road. For.

O

Their safety and public safety, so we ended up having to cut a lot of that.

O

Concrete out and drop the edge of that north end of that island back a little.

O

Bit and so- and there was also some concrete bound for a couple of the storm.

O

Structures in kirkwood near the cemetery that fall under this class x also the.

O

Result of this change order is an increase of one thousand. Eighty six.

O

Dollars and 57 cents and staff recommends approval of change order.

O

Number five as well. Thank you questions from the board on these items. No, not.

B

A

Is there any public comment on these items.

A

I'm hearing none can we make a motion for do. We want to proceed with the.

A

Motion for change order, number three.

B

That's the way you want to do it just take each one individually and approve.

B

Them yeah: let's go ahead and just do them individually. Yes, I would. I would.

F

Prefer that they each be voted on separately.

A

Thank you. Yes, I move that we approve change order. Number three for the.

B

Modular block block wall at adams, street reconstruction improvement project, okay,.

A

All right, we do have a public comment item that came through on this, which is.

A

The comment is every wall built is supposed to have stone behind it. Why is.

A

This a change order and also every wall should have a drain behind it or the.

A

Wall will push and fail. I don't know if russell you wanted to just clarify on.

A

That I know we had talked a little bit about that in our work session as well.

A

Just the change in the expectation on that project. Yes, I would gladly so every.

O

Wall does have stone existing behind it, but the project we were there was a.

O

Design, let me back up what we wanted to do in hope was use some older limestone.

O

Blocks that we had down and storage but that didn't work out, and so we ended up.

O

Having to go with a different type of modular block wall. And because we were.

O

Changing back and forth some of the pay items, weren't included in the original.

O

Contract, so we could get the project started. So having known how what type of.

O

Wall and what type of stone we needed, then we created this change order to.

O

Accommodate the stone that's required for that particular law. Thank you did.

A

You want to make any comment about the drain. There was the drain. That was a.

A

Surprise I would there there is an under drain.

O

Under that, but there was also one that existed in the wall behind it, and so we.

O

Didn't we were excavating close enough to the wall that we were affecting the.

O

Under drain that went to the existing rose hill cemetery wall, so we wanted to.

O

Connect it to these storm boxes as well, so that everything functioned and we.

O

Didn't interfere with any other drains running at that time. Thank you.

A

We do have a motion in a second unchanged order. Number three, all in.

A

A

Hi-Hi-Hi motion passes: do we have a motion on change order? Number four. I.

B

Move that we approve change order, number four for the under grain on the east.

B

Side of adams for the m street sidewalk an intersection improvement project.

A

Thank you all in favor, aye, aye, aye.

A

Motion passes next, do we have a motion on change order.

A

Number five: I move that we approve change order. Number five, unexpected.

B

Class x, excavation and change to the island on the adams street sidewalk at.

B

Intersection improvement project.

L

My second all in favor hi, I motion passes. Thank you have a good evening.

O

Thanks you too next is resolution. 2020 28 approved temporary street closure on.

A

Kirkwood avenue to expand existing seating encroachments. Thank you board.

H

Members, this is michael rooker, I'm the city attorney for the city also, here to.

H

Speak on resolution, 2020 28 is alex crowley who's. The director of the city's.

H

Economic and sustainable development department resolution 2020 2020 excuse.

H

Me 28, I'm never gonna be able to say that it's a part of siri newberry.

H

Measures being brought forward by the city, these measures come at the request.

H

Of local businesses to assist the local business community with a recovery.

H

Following all of the fallout created by koban 19 and the mandatory business.

H

Shutdowns that were required as a result of copan 19 the temporary measures, the.

H

City is pursuing are scheduled to run through september 30th 2020, so they are.

H

Temporary in nature, among this package of reforms, are a number of things number.

H

One there's a waiver of signed permit fees through the plan commission and.

H

That waiver was granted last night at the planning commission meeting again.

H

Just through september 30th 2020, a simplification of the permit process is.

H

Also part of these temporary measures and that's being done at the staff staff.

H

Level there's also the planned closure of portions of kirkwood avenue for the.

H

Weekend of june 19th and then possibly during future weekends as well through.

H

September, 30th and again I think we discussed this yesterday at the work.

H

Session that can also be done at the staff level and then finally, what we're.

H

Here for tonight, which is the relaxing of rules in title 12 related to seating.

H

And merchandising encroachments in the right-of-way we would like to allow or.

H

The business community in the city would like to support allowing seating and.

H

Merchandising encroachments to expand into the right-of-way during those weekends when kirkwood avenue is being shut down or portions of it are being.

H

Shut down that will allow additional seating capacity for restaurants and.

H

Additional space for merchants, which is particularly important at this time,.

H

Because social distancing is so important, so capacity is at a premium.

H

Specifically resolution 2020 28 allows the following temporary measures number.

H

One it allows the kirkwood community association to submit a single.

H

Application for additional seating encroachments on behalf of all the.

H

Restaurants, that will be participating when kirkwood avenue or portions of.

H

Kirkwood avenue is shut down. It also simplifies and streamlines some of the.

H

Aspects of the application for encroachments to make it easier on businesses, it allows staff at the planning and transportation department.

H

To receive and give final approval and excuse me final approval to additional.

H

Encroachments, while these temporary measures are in place again until.

H

September 30th and then finally, because we're dealing with a situation where the.

H

City council will also be considering the approval of these temporary measures.

H

Resolution 2020 28 is designed so that it's temporary measures will only be.

H

Effective if the city council goes forward and ratifies them at its meeting.

H

Next wednesday, which is anticipated so mr. crowley may have some additional.

H

Comments to add and, of course, we're both happy to answer any questions. The board.

H

May have yes, hi alex crowley, director of economic, sustainable development, just a.

P

Couple of other things too, to add number one. We recognize that you know there are.

P

Certainly, health considerations: we are trying to make sure that we don't create.

P

A bad situation by allowing this to happen, so the reason why we want to.

P

Start off with a single weekend and spend a lot of time and energy really.

P

Evaluating what happens is to ensure that we're not we're not inadvertently.

P

Creating an unhealthy situation so that'll be part of what we are doing in.

P

This and it's sort of helping to support the kirkwood community association and.

P

Their trial, they are also very sensitive to that so they're on board and and.

P

We'll make it a determination after that first weekend, whether or not it makes.

P

Sense to continue, I would also say that you know this has been originated by the.

P

Kirkwood association, so we have seen in other communities where the city has.

P

Come in and imposed something like this on blocks, we've seen that in.

P

Indianapolis other cities, so we were very much in favor of.

P

Responding to them, rather than initiating this ourselves so just to be.

P

Clear this is a request. That's come from the kirkwood association, it is their.

P

Role and responsibility to get alignment for participating businesses that will.

P

Be done not only for the initial period, but any additional blocks that may want.

P

To be closed off later, on, it'll be their responsibility to clear that, with with.

P

Businesses, so that relieves any of us from imposing something that might not.

P

Be wanted and then finally I would say that just in the cotton, the broader.

P

Context, as you all know, reopening has been happening. There was a very strong.

P

Effort by the chamber to to do some preparatory work in advance of of the.

P

Reopening process- and there were about two and a half weeks of intensive.

P

Webinars and zoom meetings to educate people on how to do it and they've been.

P

Supporting that process ever since so you know we're pleased to to respond to.

P

This request, we think it's an interesting idea, we'd like to see this.

P

Initial trial and understand the dynamics of it and look forward to you.

P

Know potentially extending it into the future, with your with your approval.

A

Thank you questions from the board on this item. I do have a question. I think.

B

It's a great idea and I'm just wondering that the temporary closures on kirkwood.

B

What are the blocks to be included in this first first phase of this uncook.

B

Lee do you want to comment alex, I think you've been corresponding yeah. So let me.

P

Just double check this, but I'm pretty sure that the initial closure will cover.

P

Grant to indiana, and so it's like it's two blocks right and and that's initial.

P

Closure and that'll be the the trial 19th through the 21st mister specified.

P

This, but it would close at about five o'clock on friday and reopen and sunday.

P

So you about 48 hours of closure yeah. Thank you.

B

Thanks, I just know: that's clarified, thank you. Wow go ahead, go ahead, dana go.

A

Okay thanks, I just had a question about so the the kirkwood association is that.

A

Made up of local retail shops and restaurants.

P

Yes, for their participation from both and so you'll see in the in the language.

P

Of the of the requests that includes seating- and it also includes.

P

Merchandising, okay, great because I knew that there was.

A

A comment made yesterday about making sure that the language included both.

A

Okay, great- and you know how many work entities are part of that group by any.

A

Chance mr. wesson might know the answer that I can't you're asking how many.

P

People how many entities are part of the kc, a kirkwood yeah association yeah. I.

P

Don't I don't know the answer to that just wondering like if it was all of the.

A

Restaurants and retail along kirkwood, if there are, I guess the point I'm getting.

A

At is if an restaurant or retail shop did not want. You know the street closure.

A

In front of their business for one reason or another, how would they boise.

A

That and yeah, where does that happen, I'll jump in here, dana this adam? So what.

E

I'll say is that it's a representation of a vast majority of the businesses on.

E

Kirkwood, the its coordinated through downtown bloomington inc as a subset of.

E

Dba and there's an extensive mailing lists of this information has been.

E

Provided out, I would, I would guess that it's hit almost every property owner out.

E

There- and they continue, that coordination outreach as well as some of.

E

That we didn't in fact one of the ways that they're managing it again. You know.

P

We're putting the responsibility of each blocks either a thumbs up thumbs down to.

P

Them and the way that they're coordinating it is they've created a system block captain's, and so you, you know each block has a kind of captain and that captain goes around and needs to get the.

P

Agreement of the of the participating of the businesses on the block right so.

P

They take these two blocks initially because they got unanimous approval. They.

P

Didn't pick other blocks because there was some question as to whether or not.

P

They could get that so so you know again, that's that's very much their.

P

Responsibility and it's good to do it that way, because it's that's colleagues.

P

And just to piggyback on this, I think alex alluded to it. This is a measure.

H

That we're seeing a lot of municipalities a lot of cities take on.

H

Right to try to shut down roads for periods of times and turn them into.

H

Promenades to assist with social distancing and to help the local.

H

Business community, so we're not the first, but we certainly, I think it's a.

H

Good idea, great thank you yeah. I first heard from a friend in.

B

Traverse city michigan telling me that a couple of weeks ago- and I thought that's.

B

A really good idea, so I'm glad we're doing it, and my question is really.

A

Centered on kirkwood and the unique nature of kirkwood you know it's been.

A

Under construction and for a couple months, this spring and we've now put in.

A

The bollard system that allows for street closure for festival purposes in.

A

Kind of a different way than other streets would be handled. I am am I.

A

Correct in guessing that that is part of the element of this closure as well, the.

A

Fact that the street has the infrastructure to support this type of a.

A

Temporary closure yeah, I think that's safe to say you know. Yes, absolutely. I.

E

Think that's safe to say, I think we would entertain applications or interest.

E

From other business districts or business owners that might want to do.

E

Similar type of things, I couldn't think 4th street between dunn and grant, would.

E

Might be a great one and I believe dpi is even reached out to.

E

Some of those business owners as well and this this initial one.

E

It's just an attempt to see how this goes and try to you know see, do a trial.

E

Run see what goes well see what we struggle with and make improvements, so I.

E

Thought I could certainly see this opening up to some other areas and.

E

Things like that, which I think is what you're alluding to that. That was you.

A

Know one question I had was: if there are other you know, blocks within the.

A

Downtown, perhaps the you know expressed interest in a similar way. You know, would.

A

That be something that we would take on a case-by-case basis with a similar.

A

Resolution to process that I think so yeah and just to jump in real quick to.

H

You know there are probably a couple ways to do. This alex mentioned an esd.

H

Mentioned initially, you know you might even be able to do something like this with a special event permit. Possibly so there may be a couple of ways to go on.

H

These sorts of things yeah, which would be you know our typical process, would.

A

Look something like that, so that that does make sense if there were an.

A

Interest in this, and so the the first trial weekend is the weekend of june 18.

A

Or the 19th is that correct? It's the 19th 20th something yes.

B

19 10 20 yeah, okay, yeah 19, that friday saturday, sunday.

E

Oh yeah, 19th, 20th, 21st and something we talked about in the work session was.

A

That there will of course, be pedestrian access through the these blocks. During.

A

The closure to vehicular traffic that might change like the the access might.

A

Look different than the access looks currently so, where merchants and.

A

Restaurants may be utilizing what is currently sidewalk. There might be a.

A

Pathway that exists elsewhere within the corridor that is designated for.

A

Pedestrians that correct yeah anywhere that the sidewalk access won't be.

E

Maintained will certainly be maintaining a dea compliant walkway.

E

Whether that's down the sun or the street one side of the street or the.

E

Other those are things that were working out the details on, but absolutely any.

A

Other questions from the board on this item. No, is there any public comment on.

A

This item yes, hi, I'm mary morgan. I am director of advocacy and public policy.

L

For the greater bloomington chamber of commerce just wanted to say that we.

L

Support this effort, we're grateful to the city for moving it forward. Now, we've.

L

Heard from several businesses in that area that this will be an important.

L

Trial and hopefully successful. Thank you. Thank you.

A

Oh there public comment on this item.

G

I don't see any all right, I'm hearing none. Is there a motion from the board on.

A

This item, I move approval of resolution, 20 2028 to approve temporary street.

A

Closure on kirkwood avenue to expand existing seating encroachments. Second,.

A

All in favor aye aye motion passes. Thank you. Thank you. Thank you very much. Next.

A

Up is staff reports and other business. No major staff reports today, brian daily.

E

Will be giving a some updates on the garages at the next meeting. I believe.

E

And otherwise, for me, no major updates other than to say we're excited about.

E

Kirkwood we're excited about all the construction projects that are ongoing.

E

Wrapping up and moving forward and just want to wish everybody safety happiness.

E

And health out there and in these trying times, but no their reports today, thank.

A

You next up is claims. Do we have any.

A

Questions from the board on claims. No, no is there a motion on claims under that.

B

We approve claims, 1 million nine hundred fifty nine dollars three hundred and.

B

Twenty eight no 1 million nine hundred fifty nine thousand three hundred.

B

Twenty-Eight dollars at fifty four cents. Second, all in favor, hi hi motion passes.

A

And if there's nothing else that we need to address this evening, I'd like to call.

A

For adjournment, anything thanks, everyone. Thank you.

Q