City of Bloomington, Indiana City Council, 13 May 2020

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From YouTube: Bloomington City Council Administration Committee, May 13, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5778

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This meeting will come to order, if any have any anybody have. An objection is.

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Starting this is a meeting of the administration committee of bloomington.

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Common council- and we are- we have one item on the agenda- ordinance 2008 here.

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To present it is director of human resources- caroline shaw, hello, caroline.

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Hello, everyone thank you for having me this evening. Hope everyone's doing well,.

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So this is just a minor amendment to the style ordinance with three changes. Its.

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Amending salary ordinance 1921, which with which to fix the salaries for the.

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2020 salaries or city of bloomington employees back during the 2020 budget.

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Process so the three changes, the first and most significant one, is adding a.

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Network and security administrator to the it department, information and.

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Technology services, an organizational assessment and a strategic plan by an it.

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Consulting firm, both thought- that was a really important thing for us to do in.

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The it department it makes a dedicated resource focused on network and security.

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Before it was split between two different individuals.

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I can I can go into more detail at some point people you need to do that, but we.

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Anticipate the 2020 fiscal impact for adding a new position for about a half.

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Of a year, something we find someone by mid-year is about forty-four thousand dollars and then the next two changes the simplest.

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Is that just a title change a training coordinator which is currently a grade.

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Eight and central emergency dispatch is now being called a telecommunications.

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Assistant manager and and that position has had more management responsibilities.

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In the job description for a couple of years, I've been told and for some reason.

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We had not changed the title on it with a new director in telecommunications,.

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Suggested we do that, that's what we're doing right now, so the.

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I will now be telecommunications assistant manager, as opposed to a.

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Training coordinator and then finally in the records department, the records.

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Supervisor for years has been a grade 8 and I'm sorry, I grade 7 and they.

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Requested that we look at it but evaluation committee and we looked at it.

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Look at these all the additional responsibilities and the growth of that.

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Department and other complexities, it easily scored a grade 8 and we.

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Anticipate the fiscal impact of that being minimal, I'm happy to take any.

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Questions at this time, thank you for the presentation.

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Are there questions from committee members, council, member zsimmons, hello,.

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Everyone thank you. This shaw and I know you said it's minimal. Do you have any.

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Idea and with a records division impact is I appreciate you asking that question.

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Council member stems so the reality is, there's been a vacancy in that.

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Department for some time and because of that vacancy there is some fiscal.

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There's extra money, so I don't I I doubt there will be any impact, but I hate.

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Hesitate to say that, obviously, until the year unfolds- and we can typically.

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Typically, report back on that to the controller's office. Thank you. Thank you.

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Any other clever stems any other member have a question. I have a couple if they.

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Don't okay, so you just said and follow-up to customer sims question you.

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Said that there's a position vacant and that's how you're funding this for the.

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Year but I mean won't the position be permanent. They, the former records.

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Supervisor I forget when she retired, but I heard her position has been vacant for.

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A few months and then they we brought, we did bring someone in to that and now the.

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Assistant supervisor position is vacant, so I'm just saying there in the current.

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The current impact of that department there are a couple- have been a couple of.

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Vacancies over multiple months, so fiscal impact is minimal. I mean it's fine.

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That's for this year, but it'll mean a permanent.

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Going impact every we hire people, we, we lose people depending on the experience.

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Of a person coming in the salaries will be different from year to year, though,.

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Within the grade that you approve okay, the other question I had was about the.

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Sysadmin, do we already have a system administrator or are we and are we're.

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Adding one or is this the first system, and that we're hiring network and.

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Security administrator, so we are adding a network and security administrator and.

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I believe we do mean, I believe we do have a systems. I don't remember the.

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Exact title councilmember voland, but I believe there is a system. I person a.

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Systems administrator, but this is network and security administrator focus.

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On a wide area network, the low, a local area network and cyber security, so we've.

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Never actually had somebody who's just doing network security. No, as I.

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Understand it, it's been split between a couple of individuals in the department.

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For several years, the former assistant director did a lot of, I think of the.

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Network administration and I'm not somebody else- has been focused on.

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Security, I think it's it's been kind of cobbled together. I think it's really important to have a dedicated person focused on it, though well yeah. I'm.

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Actually, a little surprised that we haven't had one, so I mean after all, this.

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Time so, okay, thank you. It's a good thing did any other eric weston's yeah. Okay, if.

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There are no other questions. This is a chance for the public to weigh in on.

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Ordinance 2008, if you are interested in speaking to this ordinance, please type.

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Into the zoom chat or use the raise hand, function and zoom and steven lucas, our.

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Who's administering the meeting will call on you, so anyone who wants to speak.

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To you, ordinance 2008 wait a few seconds there's anyone present who wants to.

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Speak, please raise your hand using the function in zoom or type into the zoom.

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Okay, mr. lucas, are there any takers, no takers. I hear my dogs barking upstairs.

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But no one will just ask one of them. It's yeah, alright, coming back to the.

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Committee for final comment is, and also is there an interest in continuing to a.

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Second meeting or making a recommendation and let's a little start.

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With comments say that I'll entertain a motion to continue council member simms.

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Has a comment you did didn't know it? Is he fro you made he's frozen on my screen.

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Mr. simms, please go ahead. Yeah, please go ahead. Mr. simms.

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I am I frozen on your screen so or anyone else. Okay, thank you. Two things.

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The first thing and I'll kill two birds with one stone. I don't think this will.

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Require second meeting, but my comment is first of all, I just want to thank miss.

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Shaw for bringing this information and for those listing- and I think even those.

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That are here present. This has been part of the discussion. We've heard all the.

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Details before I think, starting with a work session, so this is anticipated and.

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Expected- and this is more or less or formality- I don't want to call the.

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Housekeeping because those are, this is a little bit more than that, but a simple.

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Formality that we're all aware of so, and I will vote positively to recommend it.

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To the council, thank you, mr. simms. Any other committee member wish to weigh in.

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Move to paris hold on hold on. I wanted to say specifically that.

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I don't have a problem approved a new position in a situation like the one.

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We're facing now economically, because right now, during this crisis, a.

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Tremendous number of people are dependent on it systems and that'll. Just.

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Mean in city hall, I mean the public like we're meeting right now over a network.

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And so you know in another year I might have had a second second thought, but I.

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Don't even have that, just because network security is so very.

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Important, so you know I wanted to make that point about the it position. I think.

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That's a important thing to say right now, the others I think, as customer simms.

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Noted are not particularly controversial. I will, however, point out that work.

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Sessions are informal they're not while there are advertised meetings of council.

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The ball could be actually supposed to happen here in committee and at regular.

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Session so I would be loath to characterized work sessions as having.

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Already I mean the fact that we may have been exposed to it in work session. You.

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Know like doesn't obviate the need for meetings like this one, so I just wanted.

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To to make that point with that, I have a motion for constant versus gambler ii. Is.

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There a second I'm sorry, counselor, aha made the motion I'll start with customer.

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Simms, yes, council, member, skin, blurry, yep.

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Councillor rallo, yes, councillor, boland says yes as well. That.

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Ordinance is recommended for zero. It goes back to the full council and.

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Regular session on may, the 20th are there any other business for the.

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Administration committee, mr. shermin, did we, while we have them here, we're.

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Planning to schedule a meeting on person now can we set a time now? Yes, you could.

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Actually it'd be very efficient. To do that.

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It looks like sometime on monday would work in terms of getting the 48 out.

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Notice out since you're all in the room, resolving that would be very helpful.

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Does everybody know on the committee what time we could meet on monday or.

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So 2:30 on friday, I'm sorry yeah friday is not acceptable. Is that not enough.

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Time, dan, that's correct, yeah! We didn't get notice out by 2:30 today, so that.

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Won't serve monday morning, monday morning works for me.

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What time 9:00 am I dave all right, three out of four, let's say yeah, I didn't I.

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Didn't say: yeah I'll, be there that's. We gave a thumbs up so 9:00 a.m. monday.

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Morning we'll be meeting as the admin committee is there time to get the.

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Notice out, yes, how long I'll make sure I'll contact.

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Becky and we'll get it out. Okay with that, I think the meeting is adjourned.

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