City of Englewood, Colorado Mayor Manager Meetings, 30 Nov 2021

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From YouTube: Mayor Manager Meeting- 30 Nov 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/127076?handle=FE2F7C0AC4144592AB5E38D0B7231239
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/127075?handle=CF711C88A83B418EA89F3975B381DFBF

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/127076?handle=FE2F7C0AC4144592AB5E38D0B7231239
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/127075?handle=CF711C88A83B418EA89F3975B381DFBF

A

She gets the recording going sorry we'll restart that.

B

That was that's my I couldn't tell that it wasn't recording on my other screen. Okay, all right, we're, okay to start now,.

C

All right, uh this is the uh mayor manager meeting today is tuesday november 30th. It's 1201 pm with I'm steve ward mayor pro tim with us in this meeting. Our city attorney tamara niles city clerk, stephanie, carlisle city manager, sean lewis, director of I.t jeremy, king and assistant city manager, tim dodd,.

A

Please work with the titles.

A

uh We will go ahead and get started with um the december 6th meeting. We just have um a couple of items: we have um the english environmental foundation or eve certificates of participation, redemption and dissolution process discussion, just giving you an update on that effort and then. Secondly, we have the city of inglewood strategic plan, revamp and community engagement process. It looks like we've assigned time frames for both of these and um both of those are study session items continuing on december 6th.

A

We also have the the third study session item is city dick's piping project, and this is just really an update on. um What's going on with that and some of the discussion with historic middleton and the city of littleton about the project that does go through littleton and we do not have discussion time noted on that item.

A

So what do you steve? What do you think would be good there.

C

uh So if it's just an update on the process, we probably don't need long, maybe 15 minutes.

A

A

And then moving on to the um regular items on december 6, we have council liaison the resolution for that appointing and making those official we had and that's currently slated for consent, agenda uh b, city, usaa, usa resolutions also on consent, resolution establishing annual salary for city manager and city attorney, um and I know you did some discussion with member russell on that. That's currently on uh consent.

A

Excuse me, we have student art contest top 13, finalist recognition. This is under recognition, special proclamations for her. I think that's the way forward and.

B

Really quickly, um we were wondering if um so, the study sessions for that evening are over two hours, um and so one of the things that we were going to think about is if we wanted somebody at the meeting to move to move this recognition of the student art contest winners to the beginning of the meeting prior to the two hours of study session items.

B

Just because it's kiddos um otherwise we're gonna be looking at. You know eight o'clock, I I just we we just weren't sure if you wanted to consider something like that with with it being this way,.

C

Yeah, I don't have any problem with that personally and I don't anticipate that any other counselor would have a problem with that. Unless there's something that requires us to do that inside the regular session.

B

Okay, um I don't believe so because we are still running these meetings as special meetings um as all-in-one, and so I believe that, once the meeting is called to order as a special meeting that then there could be a motion to move any agenda items but tamara. If you want to weigh in on that.

D

uh Yes, I think that's fine, if, if we um move the agenda around during the meeting, that's no problem. Okay,.

B

Okay, well, I just think his uh communications will need to communicate with the family when to come, and so we just wanted to just bring that to your attention.

A

Well, just to get.

C

A letter go ahead. The nice way to open the meeting for sure.

B

A

Yeah, I think that the mayor mayor curtin's consent can't we just go ahead and list it on the agenda. That way that way, people know that they need to be there at the beginning.

B

uh Yeah, we could probably do that tamron. Is there any problem with that? Do you think.

D

No, I don't think so. um I I think it let's go ahead and publish it that way, but then at the beginning say I would recommend the mayor or the mayor pro tem say we move this to the top of the agenda, even though it's technically out of order um to be able to recognize these students um and just ask if anyone has an objection to that.

A

That sounds good.

B

A

Okay with you steve.

C

A

Okay, okay, um so then we have a motion to for uh to approve renewal agreement to the transit shuttle services um within the transportation, and that is not on concern. We have jason park community improvement uh construction contract. This is over well over a hundred thousand, so it comes to council. We have a contract, renewal and amendment uh agreement for on-call engineering services with est. That's for public works engineering projects, that is on consent.

A

We do that um annually and then we have mali, trust, fund, social pass expenditure, and this is actually um I have some questions on this. This has not been pushed through yet um just to find out how they do that for people in need, rather than just everybody. So, um but currently it's on consent.

A

Big description, sorry.

B

Last one for december 6th this year.

A

Okay and the last one is the second reading of the sale, metro, fire training center and that's also on consent.

A

Any questions on december 6.

D

Before we move on to december 13th, I did request a city attorney report to talk about the charter project and to request some direction regarding the advisory committee versus a charter commission, and I'm I'm bringing this up because it's a fairly short time frame on december 13th. We actually have an agenda item on it and if we are going to move forward with an advisory committee, then I'd like to bring a resolution creating the committee on december 13th.

D

But I wanted to bring this up to mayor pro tim ward to see if he thought that um was a good proposal for me to discuss december 6th. I just don't want december 13th and a proposed resolution to be the first time it was formally raised during a council meeting.

C

I think december 6th is pretty packed, um but if that's important to you to have some sort of consensus ahead of that, then uh you should feel free to bring that up under attorney's choice on the sixth.

D

B

That's what I'll do then we'll add a city attorney's report out then.

A

um We also got a request this morning, um stephanie that ported to you and jade for under council members choice to um waive a permit fee for um an address on the 3300 block of bannock south bannock council member anderson has requested that we waive a permit. He and I explained that staff doesn't have the authority to do that. So he did request that that be um put under council members choice. Okay, perfect! Let's hear the extenuating circumstance other than they say that they maybe can't afford it.

A

It's a 25 first month and then 195 dollar renewing fee or for another 30 days. um We expedited the permit but they're asking for free waiver on that. So need more. Information on that that'll be under councilmember's choice. Is that, okay, with you steve.

B

Is there any documents that need to be submitted, or is it.

A

Just a discussion in the email that I sent you and jade, I included the email request and the constituent, as well as remember, ward's, request to put it on the agenda. Okay, so yeah it'll be an attachment. There will be one attachment to that. It's just that. You know okay, all right um and then on december 13th we have.

A

The first thing is the holiday dinner at the glory right um and tamara, and I intend that, along with the council and then uh project, our presentation on project can consider revisions to city charter, we'll be on study.

D

A resolution action item for the reason I I said before that way. If, if we are going to do an advisory committee, we can start advertising um for a month and then council can appoint members to the committee in january.

B

So no study session just you're going to submit that as an uh resolution. Yes,.

D

And I'll go in and change that yeah. Okay, perfect.

A

All right and then um resolution for establishing annual salary of the presiding municipal court judge that is also on consent, um renewal of microsoft, enterprise agreement. So this is the three-year agreement. It's a massive contract that we have with microsoft, um steve what? What are your thoughts on consent? We do that about every three years about 294 000 annually,.

C

Well to me, a contract with microsoft is a fairly straightforward matter. I would leave it on consent. If somebody wants to pull it, they can.

A

Okay and then on. The next item is federal. Emergency management agency grant application resolution. This is for the south inglewood. um I think it's drainage, uh yeah stormwater improvements, 22 million that we're looking for a grant on that, it's their second time going for a big grant or that. So that's for s1, s2 and yeah s1 and s2 projects and then moving on down contact is.

B

That, okay for consent, since it's just a to of to apply.

C

I think that one might be worth discussing. Actually um I'm okay having it on consent. uh I don't imagine anybody would pull it, but it might be nice to give notice to the public that we're actually looking for that funding and have a more robust discussion on it.

A

Yeah, I think that's a good idea actually. So, let's leave that on regular.

B

A

And then um next is contract renewal for kaplan curse, rockwell. um This is for the services related to city center. This is the same group that we've used for this, so we would recommend consent on this one. If that's okay,.

C

A

And then city of englewood strategy plan revamp and community engagement process. This is um exactly what it says. um I think we I would prefer this not be on consent. So that's, okay,.

C

I feel the same way: new council reviewing the strategic plan is probably a good time to pull that from consent.

A

And then cb53 ordinance amending municipal code regarding authorized uh public consumption areas. um This is currently not on consent.

A

You can get out on that. One.

A

All right any questions in general on december 13th.

A

Moving on to january 4th, we have the november monthly financial report and uh dlg grant administrator change request. This is for dola.

A

Costs associated with the provision of defense counsel to defendants, their first appearance in municipal courts not terribly familiar with this item.

A

All right moving on down.

B

Can we assign a discussion time to that.

A

Oh, thank you. I mean we usually don't do that quite as far in advance, but okay, no worries.

B

We can wait. That's that's no problem.

A

Okay and then um holiday lighting recognition contest winner recognition. After seeing the competition I've decided not to enter, um then we have intergovernmental agreement with cdot for maintenance of us 85 in the south, broadway interchange, um some good news to report on this. We did end up getting um another.

A

I think 1.5 million from c dot for the cost overruns for that um brave replacement and then we'll be asking council to consider kicking in an equivalent amount um to cover the cost that that project has is already looking to kill over so, but this is simply the iga just on who's going to maintain um the infrastructure as part of the project.

A

Moving down to january 10th is boarding. Commission interviews, discussion, that'll, be the only item on that meeting and then january. 20 excuse me january 18th we'll be um we'll. Have a discussion about special events. Part of that study session also on january 18th. Regular agenda will have a resolution regarding the new boarding commission appointments and a public hearing for the planned unit, development um on the 3600 block of south jason um approval of loan agreement between the city and the edda, and then on january 24th, preserving parking spaces for veterans.

A

This is the one that council gave direction to staff via member winks, requests to look at a program for parking spaces throughout the city for veterans and then on january 24th, use of city right-of-way by third parties.

A

This is um the discussion the council's been having um looking at some changes to how we issue right-of-way permits the process, the costs, uh I mean, the fees etc.

A

Where that's a work in progress at this point and then um stephanie or tim, do you know while we're on the 24th? This is an interjection. Do you know what date council, the majority of council has picked for the retreat?

A

uh Yes, sean uh right now, we've received four responses. um Three of the four said both would work and one of the four said the 29th. um So I think we're going to pull the other three members to see if the 29th would work for them. Okay, also on the 24th, we have city council policy manual discussion, um the city attorney's office will be leading.

A

We've got preliminary december monthly financial report and presentation on city payment of city use tax. This is the policy that we're proposing a change to. um If I haven't already mentioned this to you, steve where, where our contractors for city projects are currently paying that use tax, which we think is a bit silly, it's just a shell game with money because we're paying making them pay it to us to ourselves it's just adding to the cost of the project, and then um we have acceptance of land dedication from that from cdot.

A

This is next to cubesmart, on camden and essentially jason have um that's starting february 7.. Another second item on february 7, first reading for pud 3690, south jason.

A

On march 7th englewood, trolley, update and future planning march 7th, also, we have walking wheel public hearing port 14 code next update march 21st walk-in wheel plan update.

A

There too, aren't they phone. Oh no. This is a resolution. I don't think that should say I don't type public hearing for this.

A

We'll take a look at that and then on april april 25th we have an estimated assessment penalty fee for yeah, for I guess that's for later.

B

And then one last.

A

And then june 15th remorse agreement for with eleanor.

C

So if we can scroll back up to the first week of january, I'd like to talk a little more about the dda budget and loan agreement issue, I I'm not comfortable approving the dda budget and loan agreement until after we discuss the tax sharing that we brought up previously at council member anderson's request.

C

So we need to fit that in somewhere either in that same discussion on that same night or prior to that.

A

A great touch on that.

A

Let's see so when is the okay, so the dda budget is january 18th. um Can you scroll up stephanie? What's the meeting before january 18., the fourth yeah, and what do we have on this? This isn't a very heavy agenda.

B

A

It's not too bad. um Would it be okay, steve for us to plug that in on the fourth.

C

A

Okay, yeah so stephanie that will be um a study session discussion on um revenue sharing from dda tiff.

A

We can put that as.

B

A

B

And who would that go to.

A

uh It'll need to be community development that submits that.

B

B

um Can I just ask you know it may be? We may need to revisit it, um but we did um we're closing out applications for board and commission um members. uh We did get 15 new applications, so we have several reappointments but then 15 new applications that we've got scheduled for, I believe january 10th for our interviews, and so the question that we have is uh in the past. We've done board and commission interviews virtually and that's been highly successful for applicants.

B

So we just want to make sure we understand how council wants to conduct the interviews on january 10th.

C

I personally have no issues with the hybrid format. I think, if the people who want to serve want to appear virtually, I don't have an objection to that. Have we done hybrid, though I think the last time we did a round of interviews, we were still fully virtual.

B

Yeah, it was fully virtual and- and that's where we're trying to you know, get an idea. Would you want to consider just doing fully virtual meeting for those interviews on january 10th? Do you want the hybrid model.

C

So I generally oppose fully virtual meetings, so I'm only one of seven on this, but uh I would prefer hybrid if I'm the one making the choice, that's how we would do it. Okay,.

B

That was the only other thing that we had questions on.

A

And um mayor purcham, we are working on a number of um council requests that um we've got submitted. um I don't have those in front of me, but I don't think we have new ones since the last meeting.

A

All right, I think, that's all we got.

C

That was good. Thank you.

A

Thank you and if you want to earn us and tell them, oh sorry, jeremy, I'm sorry you've got an item so go ahead.

E

Sorry about that, thank you, sean uh mayor pro town, so I kind of want to discuss a little bit about the audio. Visual uh first thing is need to get your feedback on that we're looking to go, live with the system january 4th, as I was speaking with tim today on there we are continually testing everything.

E

um One of the things by january, 4th that we won't have is the electronic voting stephanie and us we're still working out the kinks on there. So with the start of january 4th, we will probably just still do a manual voting at that time, but we want to try to be actually using the rooms. As designed.

E

One of the questions that we came up is that and I believe, the last time we were in there, you had made mention of somebody who might have to uh jump in there or and how those microphones are configured, because I think it worked well with a single person talking, but it didn't work well when there there's going to be back and forth conversations or something.

E

So as we looked at the configuration of those microphones of how to do that, we can configure the microphones like what you guys are currently using in the.

E

uh Community room as we're currently doing it where it's on off and the only issue there is the request to speak feature who requested to speak and who's next and that's going to be a challenge on there um other than that. If we, if we turn on the to feed, speak feature the mayor, whoever is chairing the meeting, will have to allow people to speak to turn on and off their microphones. So.

C

I think my opinion on the matter is that we have a much more orderly meaning when we treat each other like adults and we allow control of the microphone. So the priority here is that everybody can be heard on the record when the time comes for them to be heard.

C

You know our rules call for things like interrupt motions, point of order and such if you have to wait for the mayor to turn on your microphone to give a point of order. It might not be heard on the record, so I would prefer, uh rather than a request to speak feature, just a live mic feature that treats everybody like adults, and maybe I give the mayor if this is possible technically in the future, the option to mute everybody.

C

If the meeting somehow descends into complete chaos, then he can resume control, but for the time being, the method that we use in the community where room seems to work pretty well.

E

Okay, yeah and then we'll also look at future configurations and how we can get some more customization out of that. But for now we'll just configure like we have in the community room.

C

That's good, I think, that'll be better.

E

Right, okay, that was all I needed.

C

B

That's it for me. Thank you. I think.

A

B

I don't have anything.

C

uh It is 12 27. This meeting is adjourned. Thank you.

B

C

D