City of Englewood, Colorado Mayor Manager Meetings, 17 Nov 2021

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From YouTube: Mayor Manager Meeting - 17 Nov 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/126738?handle=6398569270F24D1F844993B4DB635201
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/126737?handle=A064EA7995D748FDABE5CFCAE46EDEB5

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/126738?handle=6398569270F24D1F844993B4DB635201
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/126737?handle=A064EA7995D748FDABE5CFCAE46EDEB5

A

Jade, are you able to hear me.

B

Oh yes, can you hear me.

A

Yeah, do I come in clear.

B

Yes, you do and we are recording.

A

Sounds good all right good morning, everyone, uh this is the mayor managers. Meeting uh wednesday november 17th in the room with me, is city clerk, uh stephanie, carlisle city attorney, tamara niles, city manager, john lewis, deputy city clerk, jay, trust kit and j. What's your last name, a reed breed, that's right and mayor pro temps, steve ward. Did I miss anybody?

A

That's everyone right.

C

I think that's it.

A

Yeah, that's everyone.

C

Tim will be joining a little bit later: assistant city manager, tim don.

A

Sounds great, perfect I'll pass it over to you sean.

C

All right, thank you. So, looking at the november 22nd meeting, we've got um october monthly financial report and that already has a time frame assigned of 10 minutes.

C

These are all study sessions, welcome wheel plan, update 15, minute presentation about 15, minute discussion. It's what's slotted now and steve. You've probably watched these enough to know that you and the mayor decide how much time you want for discussion and we kind of give you a tentative presentation time. But if you want it shorter longer, um we can adjust that as well and then. The third item is historic preservation ordinance study session. So this one is the follow-up to our discussion on whether or not to fast track.

C

So it's not really about the ordinance it's about whether to fast-track the ordinance and then um council liaison discussion. This is where you all will pick um your liaisons and then that's the end. So we don't have a time frame assigned on discussion for the historic preservation ordinance, um whether to fast-track that it might be lengthy. I don't know.

A

I think it may be lengthy, just because of the new council members, but lengthy to me would be about 30 minutes. um I don't expect it to go longer than that, but here pro 10 warranty.

D

Admit I would concur with 30 minutes.

C

All right and then um do you want to assign time frame for the council liaison.

A

I don't expect it to take too long. I'd, say: 15 minutes.

D

Okay, I think that might actually be a little longer for assigning liaisons.

D

Maybe 20 I'd give it yeah, 20 or 30., because we have to discuss which boards are up and who wants to be on them and there may be some additional discussion. I would give it 20 to 30 minutes. That would be my estimate.

C

And remind me um stephanie: do they actually every you everybody could can switch if they want right.

E

Yeah there are certain ones that the mayor would be bound to, but there could be movement of boards too. So I would agree with mayor potem that I think a 30-minute discussion gives us face.

C

Gotcha all right any other questions on the 22nd.

A

C

And just so um steve, you know as well as nathaniel um now that we're doing it where we're looking at the list in icompas jade um makes the changes kind of offline, but she can't if she kept refreshing every time we made a change to this, then it would get very confusing. So is that's right, jade how I'm describing that.

B

Yes, that is correct um and if, if you guys would like me to I'm happy to refresh, um I am making the notes live, and I compass, um but it just it- does get a little confusing and um sort of kind of just changes. The page a lot. So it's harder to focus, but I'm happy to do whatever you guys would like.

A

Now I'm good with this, as is.

C

Okay, all right. Looking at december 6th, we have um the inglewood environmental foundation, cop redemption and dissolution process. Discussion um have already assigned 15-minute presentation, 30-minute discussion, uh strategic plan, revamp and community engagement process.

C

This is going to be to look at the kind of some of the structural changes to the strategic plan that I mentioned on monday night um that'll be about 25 minute presentation that might be a little longer than we have to. Let's see what are we at right for this part study session 30 45 50.

A

Almost an hour.

C

Well, I guess that's about right, so yeah, that's what we have assigned now. We can change that and then presentation approach on projects to con consider revisions to city charter, 15-minute presentation, any thoughts on discussion.

F

I I do think that the discussion will center upon the process and whether city council wants to appoint an advisory committee or whether we need to uh consider a charter commission so and then that that will then decide the schedule for the project.

D

Yeah personally, I think that'll be a fairly lengthy discussion. I don't think there's uniformity of thought over the question of ad hoc community versus charter committee versus council, just assuming control of the process.

F

Yes- and those are the three options that we will present.

C

Great well, then, in that case, why don't we cut down the um the presentation time on strategic plan to 15 minutes and hit the highlights? Hopefully, council will have read that draft beforehand and.

F

E

F

I do think the the presentation time for the charter project is probably a little long. The presentation is probably going to be 10 minutes or less, but I think it will be the discussion. That's longer.

A

C

Okay, we'll update that too and then moving on to the regular agenda, we'll have an approve, a resolution establishing the annual salary for the city manager, city attorney, that's just going to. We have that on consent because it's the same rate change as the rest of staff, which was budgeted for 2022..

C

It was just across the board 3.5 and then um on just b city usa. We have a resolution to become b city. There was quite a bit of kind of legwork that needed to be done since we talked about this during study session a couple of months ago, but now we're ready to bring that to you.

C

The student art contest top 13 finalist will be recognized at this meeting, jade or stephanie. Do you know if they're planning on doing that under recognition, special or.

B

Yes, it'll be done under um that recognition section of the agenda. Oh.

C

There, it is thank you so, but so that'll be at the beginning, not third. This.

F

C

The order, anyway, I guess.

F

Yes, correct yeah.

C

Okay and then we have the motion to approve renewal, the transit shuttle services, contract with mv transportation and um for the trolley next is um the contract renewal amendment agreement for on-call engineering services with est? I think this can be consent. I see question mark there we this is. This is a contract we do every year for on-call engineering services.

C

If that's all right with you mayor mayor pro tem, and then we have mali trust fund social pass expenditure.

C

I have to read up on that one. Oh, I guess it's just the passes that people could buy to for membership.

C

And then we have uh jason park amenity improvement construction contract, so this is finally getting some of the money that you all allocated from unassigned fund balance spent um after design has been done and that probably should not go on consent. I would think right, okay and then sale of metro fire training center. This is just the bill for the ordinance for that.

C

It's a second reading yup second reading, and that was not unanimous- is that right.

A

C

Yeah, I thought so too, so it can be consent. I think.

B

Yep, I will update that.

E

So one thing we should consider is this is a regular meeting, but we have probably two hours slotted just for study session which um and then we have that big recognition of the artwork. So are we still? Okay with all of that.

A

Yeah I was noticing that as well, um I'm almost thinking that we would want to push the uh the one for an hour. What do we have to do? I almost would prefer to have that one on the 13th.

B

um And I did want to um bring that up as well. The 13th is not as heavy as a schedule, however, we did say no study sessions due to the council dinner that was going to take place for the holidays, the holiday council dinner, um but if you guys are okay and if the schedule's light enough, um I'm happy I'm happy, then, with that until the 13th, if that works, for everybody.

C

Which one do you want to move to the 13th.

B

The hour-long one.

C

Which is what I'm sorry.

B

Sorry, one second strategic.

A

B

A

E

A

Saying it's ideal, but.

E

A

With the city charter, I know we're only talking about process, but I can see a lot coming up from that discussion as well.

B

um And actually, I'm sorry I'm just um remembering this so that we do bring this item to a vote on the 13th. um The strategic plan update. So I'm wondering if it'd be better, to move the charter revisions instead.

F

B

F

Revisions, the 13th was my first choice anyway, um because our consultant is preparing a schedule and- and I don't know if that will be finished in time for the six. So I requested the 13th, but we didn't think you went in study session items then, which is why it was on for the sixth.

A

Yeah because I don't want to move the eve discussion.

C

A

um I was preparing the strategic plan just because between the first two items between eve and the street plan, that's like two hours.

E

No, I don't, I don't know.

C

That the strategic plan is going to take an hour. um I mean we've already cut that down to 15-minute presentation. um It's really just the it's the same strategic plan, just in a different structure, if you were kind of minutia items.

C

The reason that we're kind of pushing to keep that on the sixth um daniel is because we've got to do a community engagement process um before your january retreat end of january, and so it's gonna compress. We really need to have kind of like you all on the 13th, give us a thumbs up on a draft, that's more formatted to your liking and then, but that necessitates a sixth december sixth discussion at study session.

A

Okay, we'll hop on with those first two items and moving the charter conversation to the 13th. Okay, dave all right, sean all right, sean.

E

D

Yeah, I think that would be prudent in this case. uh The one other thing I want to point out is, I suspect, the trolley contract might get pulled from consent. uh I don't know that for sure, um but that's my suspicion.

A

I would agree with that.

C

Well, do you want to go ahead and move it off and that that is an annual contract? So that's why we hit it on there.

D

Yeah, I think that would be prudent. um This council might want to have a more robust discussion about the trolley in general, which we could schedule for a study session, but I think that might come up as we're approving this contract for the coming year.

C

Okay, any other uh is everybody: okay, putting b city usa on consent.

A

uh Where's it at yes.

D

Yes, no problem.

E

C

Right, I think that contract renewal agreement professional service can you scroll down jane.

B

Yes, I can sorry.

E

E

E

A

E

A

The renewal for est the contract renewal.

A

I would say yes.

E

A

Yeah, I would say yes to that one on consent, but still you let you chime in on that one.

D

I have no concerns about it personally,.

A

As well as the one right below at the uh valley, trust fund.

B

C

And then do you want jason park, not on consent, yeah. We already decided that yeah, yeah and then metro training cleaner will move to. Yes, all right all right. Moving on to december 13th, um we've got uh the holiday dinner that would be beforehand. Do you all have a location that you would prefer to have that at.

A

No, I think I thought you were going to provide some locations, but.

C

Okay, we can do that we'll I'll, have that during the city manager's report on monday can.

A

We make a note to bring that up as a discussion point on the on this monday, just in case.

B

Yep, um can I put that under mayor's choice? How do we normally.

A

Do that did we just do we just normally decide that without bringing out the council, I can't even recall how we did it last year or actually not last year. Two years ago,.

C

I think y'all discussed it. I think under mayor's choice would be great if that's all right.

C

And then um so after that we have uh the meeting we'll start we'll have we'll move that charter item to um the first study session, only study session and then uh a resolution for establishing the annual salary for the judge. um You want it to be separate from um mine and cameras and then we'll have uh oops. Did I miss one.

A

Where the the screen is not scrolling for me, where are we well sorry,.

C

I jumped an item um so we have the placeholder at the top of the screen for the holiday dinner and then the second one is actually city council policy manual discussion and oh so we will have two study sessions. That night.

E

And actually um wasn't utilities considering bringing forward a city, ditch study item as well.

C

That's right, we may just have you know a little more lengthy. Well, let me ask you this a thing on steve, so you know I don't know. If you've I've tried to tell council members in my one-on-ones about the city, ditch a little controversy with historic engle. Excuse me historic littleton that is fighting our desire to pipe the ditch through ink through littleton. We don't need to pipe it through inglewood, um englewood preservation.

C

Society, though, has kind of joined historic littleton to try to say we think you should double check that or rethink this so count we really kind of wanted to give council an update on that. Do you want that um that update week we peter wanted to do it in december.

E

F

A

I would think if, if peter wants to do it in december and do it in december- and it sounds like the 13th- is really our only open item for open date, 20th as a as a non-working day.

C

Right is that all right with you, steve.

D

Yeah I get a little heartburn when we have super pac sessions, but I understand december's awkward, so uh I'll go I'll, go with it this time. Well,.

A

The other thing is that we're missing an item from here sean so.

C

You mean the charter, one.

A

No, as on the 13th, this is going to be a special meeting, we're bringing back the public consumption discussion for vote.

B

Yes, um that has not been updated, but that is planned for this meeting.

E

And camera, do you want to push the council policy manual to january.

F

uh Yes, we can um I'm not really sure what the purpose of this item is. I put on the uh agenda, but I also could just meet one on one with the two new council members and go over it rather than the entire council. Considering our old council adopted the current manual yeah.

E

We had put it in as a placeholder, so I just wanted to bring that one up too, that that could potentially change how we do it.

C

Thoughts on that steve or daniel.

D

I think there are some things in the council policy manual that we could discuss, uh for instance, as I was recently reading through it. I noticed that council policy still calls for an invocation every session, which hasn't been done for quite some time, uh so we may want to put that as an agenda item that we can discuss any updates that we might want to the policy manual.

D

E

D

Frustrated sometimes when we have policies that we just ignore, so I want to make sure it's it's current.

F

That um could actually be a long discussion regarding invocation prior to meetings and it that potentially could be one that we should do an executive session for returning client privilege, um because it is a uh the subject of fairly recent case law.

D

Sure- and I'm fine with that- uh I mean the bottom line- is that I want to make sure that our behavior comports with our written policies.

C

So steve, are you saying that you would prefer to have kind of an overview of the policy manual, but maybe we could do that in january.

D

Yes, I don't consider it to be urgent, but I would like to get it done.

C

Does that work for you tamara.

F

Oh yeah, that works just fine.

B

um I'm gonna tentatively move this guy to um january 10th. um Do you mind if we just scroll down to january 10th just to see what items are.

B

um Yeah, so I think that would be a good night for that.

C

Okay, great well, then we'll look at january 4th.

A

Real quick: are we really meeting on the fourth or we meet on the third? The fourth is a tuesday. Would we meet on the third.

C

Well, the problem is, is that the holiday schedule falls, our new year's day holiday falls on a saturday, I think, and so we have to observe the holiday on the following monday.

A

Okay, no, I just wanted a clarification on that, so that works.

C

Okay, I mean we, I we we did discuss. Maybe we could just have a meeting um on our day off, but it might necessitate some overtime if we have to have other staff. Okay,.

A

If you need to go today,.

C

A

New year's day, so I'm fine with it yeah.

C

Well, all of us exempt ones, it wouldn't matter, but um and then the dlg grant administrator change request. This is a letter that requires signature to replace kenitha as the grant manager to the tamara wolf's retirement. Okay, not sure we'll look at that one a little more closely. I don't know that.

C

huh Okay um and then we have a study session on november monthly financial report and then some special recognition for the holiday lighting contest winner it'll be awkward when I'm the top vote, getter on holiday lights in englewood, um public hearing for planned unit development, that's at 3690, south jason and then uh oh, that's it yeah.

C

So do we have time frames assigned to any or any of those study session.

B

We do need discussion for the dlg grant and um basically, basically what I know um what kenneth was talking about issues just wanting to gather consensus from you guys um that you that you guys are um still in support of this and then she would just need to obtain the mayor's signature on the letter.

C

What is the dlg grant? Does that mean no.

E

B

um Unfortunately, I'm not sure what dlg is, but um I did help her put in this item, so I can definitely reach out and try to get more clarification if you'd like.

C

Yeah and on the description we can maybe just make those less first person and more just yeah kind of more informational on those in the description column, and so looking at january 10th, we have a study session on presentation of city payment of city use tax. Basically, we've been paying ourselves when we have a capital project.

C

Our contractors are being required by code to pay the use tax and it's our money that they're using to pay the tax, so we're proposing and tamara's office has done good work with finance in getting this amended potentially so right now we have 10 minute presentation about that thoughts on discussion time.

C

Nathaniel I.

A

Would say about 15 minutes.

E

D

That's exactly what I was going to say.

C

Again and then the next study session item is boarding commission interviews, discussion, oh.

A

E

B

Wait, oh oh yeah.

E

B

um I'm sorry this guy actually needs to get moved um to a different date. Unfortunately,.

C

Okay, because it needs to be on a night by itself right.

B

Yeah boarding commissions, yeah, so boarding commissions will need to stay on the 10th and um we'll just need to move this guy and the other one.

B

To january 4th, would you be okay, with um updates to both of those.

C

Yeah, if we're ready by then.

B

C

All right and so on, the 10th it'll only be boarding commission interviews and then.

E

D

E

C

Okay and then on the eighth uh excuse me moving to the 18th. We have an overview of 2022 events, how we're going to inform council the public vendors, all of that we're trying to get all of that lined out before the event seasons. Well before this event season starts, and um we do not have a discussion time on that, but presentation time would be 10 minutes. Thoughts on discussion.

E

Time frame, probably.

A

10 minutes as well.

E

D

Yeah, I might- I might go 20 on that, um just because I think there's some general discussion on on that topic specific to follow through when somebody submits an application, or something like that. That may be a little more robust.

E

C

Now, when you, when the two of you say two different things, do we just split the difference and say 15 minutes.

A

No actually, but I have a follow-up question for steve, like what do you mean by an application so we're so we're going to talk more than just what's on that description, so we're not just going to go over what we have planned. We're also going to talk about the process. Is that what we're stating.

D

That's what I heard sean say: yeah.

C

Well, I'm just reading that description. It says, inform the council, the plan dates. Oh you're right, it didn't say process, but I assume that council may have. I mean we always assume that you all are going to have feedback um on these items on any item. So so maybe 15 minutes discussion.

C

E

A

Yeah, I'm fine with 15, but I'm still confused about why we would discuss the process.

C

Well, nathaniel, what's come up this year. Is that there's been a lot of questions um about? How do we inform people that are affected by the event and the location? How are we getting? The word out to vendors? Are local vendors really being invited to participate?

C

So I know the questions that steve's talking about he's, not the only one who's posed those. So I do think that there probably will be some questions at this during this discussion, and staff is ready for those. So.

A

Okay, so if that's the case then it would be, it may go longer than 20 minutes, but yeah.

C

Maybe we yeah well, then we'll put 20 minutes on it.

A

If that could be part of the presentation as well.

E

A

About what that process looks like and how we're communicating that aspect of it, I like I like that to be on a on a separate slide.

E

C

Clerk's office will help us make sure they know that request has been made and then um new boarding, commission appointments, approved by city council you'll, have a resolution on that and then a motion to approve the edda 2022 budget.

C

uh First reading of planned unit development at 3690, south jason street preliminary december month uh are we did. I switch to the next meeting yep.

B

C

B

Are you guys? Okay, if I refresh really quickly, we've just made a lot of changes and I want to make sure that you guys are um seeing those.

A

B

A

Good okay! Thank you, oh by the way, we're at time so.

C

Yes, we are um all right, do you want to stop there and we'll pick up the rest later.

A

Well, just can we just go over any council requests if there's any.

C

Yes, we submitted quite a few tamara did um from the last meeting. I think we've got all of those tamara or tim. Do you have those handy.

E

F

Oh sorry, um I had submitted one for pd to provide um crime statistics in the um south, broadway public consumption area and the additional three blocks, because we'd previously only provided it for the duck pond. um But that was the only formal council request that I had input.

E

And I entered two um one was from mayor pro-tem, ward, about an update on fire department, funding or funds. I should say once they've been received and then from member wink on the possibility of developing reserved parking spaces and other programs for veterans.

C

Yeah- and I know that we decided to do that as a study session too, but we just went ahead and entered that as a counsel request just to start gathering the information for that study session.

A

Okay sounds good.

C

Right, I think that's all we've got.

D

There are a couple of things that I'd like to put on the radar going forward that we can schedule at a subsequent meeting. The first is the discussion of public right-of-way in our right-of-way policies.

D

I'd like to put that on a study session, and the second is in regards to how uh the dda texturing tiff agreement will work uh specifically to the allocation of the increment and a percentage of the increment that goes to the dda or would potentially come back to the city.

C

And on that one um we, the council, weighed in, but it was the last council, so it's probably worth another ask. We did not have four people that asked for that one um and so that one did not that one hasn't gotten put on the kind of the future list. So maybe y'all can bring that up during council members choice.

A

Yeah I'd be fine with bringing that up on monday night.

C

And then, on the other, one um tamara has already got that pretty much ready. The right-of-way stuff she's been working with public works on that one. So I think we're ready to come forward with that. One, pretty quick right, tamara.

F

uh I I didn't have anything active on my schedule um for that there have been some responses to council requests regarding right-of-way and um then we did just completely overhaul the the license agreement to utilize our right-of-way but yeah. We can certainly draft a presentation on that.

A

Yeah, I think it would be good to bring that back as a study session item. Just so not only the council, but also the public is aware of what what changes we've made. Okay, great.

B

And then I'm so sorry to bring this up um and keep you guys a little longer. um Would we like to discuss when we would like to do the manager meetings moving forward um or go ahead and schedule those for the standing time.

A

Mornings are always better for me, so.

A

I'm gonna be my morning is like 8 30 a.m once it gets banana. My meetings just start piling up.

D

I have a pretty flexible schedule generally, I have to say monday morning at 8. 30 is fairly awkward for me, um because I generally meet with my boss at 9 30 on monday mornings um morning.

A

D

A

I mean tuesday mornings or.

D

Tuesday would be fine, tuesday's open.

C

Yes, and as long as it's not the that 8 30 time slot, I think we're fine but stat. The the problem is: we've got lots of stuff the morning after council meeting to update the agendas and carry forward and a lot of time, it's not done by 8 30 in the morning, because we don't have time to do it.

C

So if we could move it at least back later that morning, um my.

A

Tuesday mornings are pretty stacked from 9 to like 11.. What.

E

A

Afternoon afternoons are always hit or miss. I have meetings since I'm in sales. It just depends on my customers. I could do. I could probably possibly do around lunchtime like noon.

C

Yeah we could, I could do noon on tuesday works for me.

C

F

E

Yep we'll make that work yep all right.

A

All right sounds good.

C

All right thanks, everybody.

A

All right everyone, this is the end of the mayor managers meeting. I guess I got to say that right.

E

A

Enjoy your afternoon, thank you. Thank you.