City of Englewood, Colorado Mayor Manager Meetings, 22 Jun 2022

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From YouTube: Mayor Manager Meeting June 22, 2022

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/135724?handle=53F20902B9F64F12A4D3E49E8CF4D2BE
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/135723?handle=4CF3DA59C15042FA98C77139225EB3F5

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/135724?handle=53F20902B9F64F12A4D3E49E8CF4D2BE
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/135723?handle=4CF3DA59C15042FA98C77139225EB3F5

A

B

Perfect, thank you stephanie and stephanie. Are you the one presenting.

A

I think tim is going to do that, but I'm happy too.

B

No, it's just that the screen is a little bit, it's a little big, so I was wondering if you could make it a little bit smaller.

A

Oh sure, okay, but.

B

Anyway, I'll go ahead and get this started so good morning. Everyone welcome to today's mayor manager. Meeting for wednesday june 22nd online with me is assistant city manager, tim dodd, city, clerk, stephanie, carlyle city attorney, tamara niles, and I believe that may be it uh city manager, sean lewis and mayor pro tem, steve ward, are both at cmo. Today, um tim I'll, let you get us started.

C

Great thanks mayor, so looking first that I mean on monday the 27th. We have a few study session items so the first one is this: the number two version of what we started on monday of the operating budgets for 2023. um There are nine departments.

C

So when I did the math, if we do, we have not set a time for it yet, but if we did 10 minutes for obviously for questions and for presentations for each that would get us to 90 minutes and then director lowe would also need a few minutes to finish the conversation on capital projects.

D

B

uh We don't have timing on this. Do we we don't.

C

B

So we're thinking about 90 minutes or a little bit more than that.

C

I was thinking a little bit more because if we did 10 minutes per department, that would get us to 90 and then we needed a few more minutes to discuss. Cips.

B

Okay, so we're probably okay, we're about an hour and 45 or so. Okay, all right sounds good.

C

Okay, great so now we're 45 for that. Great next is the future of outdoor arts and we have 10-minute presentation, but not a discussion time.

B

I haven't seen too much so there's about 10 minutes presentation. Let's go with 10 minutes discussion on that.

C

And then we go into these.

C

This is a consent item the consideration of award of the contract, a1 chip cl okay, and then this next one um to me by motion to make mayor pro tem ward as the city's representative to the bravaho regional council. So that's not on consent. Okay,.

E

uh Because we still do need the names of our voting member and the alternate voting member decided among littleton england and sheridan.

D

C

Okay um and then utilities um is looking for council to approve and execute a change order for a purchase order um that doesn't have a cons, a yes or no for consent, though.

A

Yeah it was put in late, so is this something that could go on consent.

B

Let me take it change orders. Usually we don't put up consent.

B

What's the amount on the change order.

D

E

What is it 40? 000? Oh, and this was a contract that was previously approved. I think it was in the amount of 130 000.

B

I say they normally get pulled, but let's say, let's put it on consent: okay,.

A

Perfect. Thank you.

C

A

C

You have another one and this one's also 40 000.

B

uh Yeah same thing: there, okay.

A

D

Third, one.

B

Yeah, I was gonna say all of these came up in the water board, so I would say yes as well.

C

Okay and then we have an executive session 27.

A

One question I had: I know there was a mention of adding an additional executive session um to this evening and I didn't catch. What that was regarding and is that still the plan.

B

uh I'm sorry go ahead. uh Tamara, oh.

E

I just want to say if you read it, I already added that to the item to.

A

This one okay, perfect.

E

And to discuss legal issues regarding modifying security measures, that's what was um requested on june 20th.

D

Okay, yep sounds good.

C

Acp 32 proven ordinance authorized in little drag, creek open space and channel improvement in a governmental agreement.

A

Second rating yeah uh was this one. Not unanimous was this. I thought we had a 7-0 on this or no.

A

Sorry, I don't have it in front of.

B

Me see so this one is second ordinance that cb 32 31.

A

Well, if it was, if it was a 60, then.

C

Then cb28 proposed rate increase for stormwater utility fund looks like that's on consent. Right now,.

B

That was on consent, so that was 6-0.

C

Okay, tv 35 approval of a council bill to place two taxation related questions, so this is the first reading of what was discussed during the managers report on monday.

B

Right, okay, that would not be on consent.

C

And then yeah there's a question about this. Next one there should be on consent. Cb33 approve a bill for an ordinance amending emc to comply with new state law, exempting non-local retailers from sales use tax licenses.

E

Okay, I I would recommend consent because it modifies code to meet statutory requirements. It's not discretionary yeah.

D

I would say the same yeah consent.

C

Okay, first order: first reading for cb34 pursuant to direction received from counsel the bill for ordinance establishes ballot question is this: um for.

D

C

Okay, the charter, one sorry, I can't see.

D

C

It's okay, um okay, that one that one is on consent.

B

um We've talked about it quite a bit, so I'd say yes to that. Yeah.

D

I I think there might be some fine tuning on that, um and so I would not put it on consent. um I'd like to review those ahead of time uh if possible. Okay, it might flow by without discussion, but I think it would be better off consent. Okay, I'm fine with that.

A

All right, then, we're on to the 29th.

C

Okay, the 29th is citizen of the year. I think we're all upset for that.

B

Do we know where and when in terms of time.

C

um Stephanie, do you have any details on it.

A

C

C

I can talk to madeline today and see if we can get more details to counsel.

C

Great um so then, on to 18th of july, after our little break is the may 2022 monthly financial report with director lowe sustainability, commission annual report, the first time they're doing that also on july 18th.

A

Really quickly really quickly, I did pull up my calendar. I saw the citizen of the year celebration at the maui center on the 29th from five to seven.

D

A

B

C

Okay, so, and then we have, and actually our our summer intern, our city manager's office will be helping stephanie, and I present the discussion of formal ways to engage youth and she was actually on the denver youth commission for several years. So we're excited that she's, a part of that and doing um some great work on that proposal. For you to consider um the next one. Sorry stephanie.

D

C

Of a resolution to purchase one bucket truck um from all tech industries, also on july 18th uh approval resolution.

C

Sorry, I can't see it I'm sorry, it's okay um to purchase one 2022 starcraft all-star bus um from creative bus sales, that's also on the 18th.

C

Award of contract apex design for the dartmouth traffic calming corridor professional services, agreement on the 18th uh consideration of a contract which looks pretty new, almost hasn't been awarded yet for the construction of the mill overlay project for 2022, also on the 18th.

C

um The next is a cooperative agreement with english schools and the dda also on for the 18th of july municipal code sections, so clean up of the code related to municipal building billing is that correct. Tamra looks like a first ordinance to change the code.

E

Yes, yes, um that's a placeholder, it's still being um reviewed by public works and utilities, um because it we're cleaning up the entire section. So it's a little bit more complicated than just changing the billing cycle. So we may push that to a later meeting if it's not ready to go.

D

A

Now we're on to the 25th.

C

And the 25th um director lowe will be there for a check in um with the june 0.2 financial report, also boarding commission member appointed recognition on the 25th um another bill for first reading to amend several sections of the code and that just looks like it's clean up, tamara right to mirror state state law, yes great and then recognition of termed outboard and commission members on the 25th and then getting into august. We have the financial policies update with director lowe.

C

The budget advisory committee will be before you um and just as a quick follow-up director, lowe did reach out to the budget advisory committee on trying to get the feedback that you requested for the 2023 budget and they have a meeting next week um and then utilities water resources. um Findings will be also presented on the first of august and then august 8th opinion, environment, we'll present an overview of the historic preservation survey, uh draft proposed 2023 operating and but in capital budget.

C

So we'll be bringing a more refined budget to you on the 8th on the 15th financial policies, update to include a ratchet and sliding range for the general funds fund. Balance unrestricted reserve amounts and then also an executive session right now, planned on the 15th for the review of the city attorney and city manager.

C

Another first reading related to cleanups in the code on the 15th.

C

Another first reading related to cleanups in the code.

C

Another first reading looks like some more cleanup related to resolving some ambiguity, issues and making sure that we're in line with state law, and then um we have one item right now on the 22nd, um which is the 2022 july financial report, is that good mayor? Should we go into september yeah.

B

I think that that's good. These could always change so um perfect, and I think I saw quite a few of my council requests come through. I think they were the only ones that I had.

B

Okay, I have nothing else uh anything else from staff.

C

I know mayor just to confirm yeah. I had your um zero waste events, council requests and then also one related to an update on the off leash dog park and when, when those should be reported back to council.

B

Yeah, I just I yeah. My comment was more: what did we promise? We were going to do and when um so yeah? Okay, I thought we were going to look at it again. um Perfect, uh nothing else from staff.

D

Nothing for me.

B

uh Mayor pro time, you got anything I'm good. Thank you all right. Everyone! Well. That now concludes today's mayor's managers. Meeting it's 8 45, you guys have a great day. Thank.

A