City of Englewood, Colorado Mayor Manager Meetings, 1 Jun 2022

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From YouTube: Mayor Manager Meeting - 01 June 2022

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/135718?handle=0A9854DB2FFF4B20899C5DE465922C27
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/135717?handle=8207C9D7BD2840019826B70A07242748

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/135718?handle=0A9854DB2FFF4B20899C5DE465922C27
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/135717?handle=8207C9D7BD2840019826B70A07242748

A

Perfect all right uh good morning, everyone welcome to today's mayor manager. Meeting for wednesday june 1st in the room with me is assistant uh virtually his assistant city uh clerk, j, truscuit, reed city clerk, stephanie, carlyle, uh mayor pro tem, steve ward, uh city attorney, tamara niles uh assistant city manager, tim dodd and city manager, sean lewis, donna. Let you get us kicked. uh Let us let you start this off.

B

All right much um starting with june 6, we have um at least one item- that's been added since you last saw this, um but we will start with the fourth of july event, update, also um update on new sales and use tax, renewal process and penalties. This is actually going to be during city manager's choice, um a request of both mine and member russell's, uh we'll have an update on poll results. This is the new one we got these yesterday and um they included a powerpoint.

B

That's ready to go to share with council the priorities and preferences that were expressed to about 900 people. Taking the the online survey, we have. The city attorney update appointment of opioid regional council representative, a study session item on presentation um on the proposed revisions, the city charter for the november 2022 ballot uh study session on uh excuse me, presentation of the 2021 comprehensive financial report with audit results and study session on the dissolution of eve, public hearing on the consideration of the resolution to opt out of family.

C

And I did want to ask um and clarify it before we get too far um with the fourth of july update and the update on the poll results. Are we okay with having those under the appointments, communication, proclamations and recognition section of the agenda.

A

uh I'm trying to figure out why they would fall under that.

C

I would just need those to be study session items.

A

D

Okay, yeah they're updates that we just weren't sure where to put them, so we can definitely add those to the studies, because no no action will be taken on those if they're, just an update or sean. Do you need a an action taken on poll results.

A

D

A

Okay, would they would they not fall under like mayor's choice or something like that, because I think that that would be a better place than within appointments communications, proclamations.

B

Yeah- and in fact remember excuse me mayor pro tem ward, um I believe asked for the fourth of july event. Didn't you real tone just for council to be able to weigh in on the discussion, and then I got feedback from um noonan camp in anderson uh regarding the same.

C

Yeah, so the fourth of july event is uh I'll, just say personally important to me. So if we're making changes to the structure or features of that event, I think council needs to weigh in on that. So, and I think these fit better under study session than they do under mayor's choice. Keeping in mind that by the time of the night that we get to mayor's choice, we're not fresh anymore, and some of these items will probably need our full, undivided attention.

D

And tamara can we, but I do think it's appropriate to add, updates under study session section before the the formal meeting begins.

D

Yes, there's nothing that prohibits it.

B

I I do want to add a time frame on the poll results.

B

I don't think we can do a presentation on this um less than really less than 20 minutes, but I've told the consultant david flaherty that he needs to be concise and not that you all don't need all of the detail that he has. um But is that all right?

B

It's just a lot of information to get through, because we asked two questions on each of the three subjects so um yeah. It's really six six different surveys that results that we're going over sales tax property on the three topics.

A

Okay, I'm fine leaving them all under study session. The it looks like it's gonna be a short night to begin with, but um yeah I may have just jinxed it, though so.

B

All right do we have time frames on everything else. um Did you get a time frame jade on the for the july update.

C

I do not have a presentation um for the fourth of july, but I am happy to reach out to um director underhill for that. If you would like.

B

Great and I think we're we'll have denver fire there, as well as our marshall smith,.

C

B

All right, um can you tell me which item we're on.

C

Yeah we made it to the public hearing, um but do you guys want to give the discussion for the poll results as well as for the fourth of july, update.

B

Oh great point: yeah: how long would you like to discuss the survey results.

A

I'm trying to see where it is on this item. I think it's further up. Isn't it.

C

B

Yeah and you're not being asked to make a decision on this, um but we will be coming back. You know in probably the next council meeting or so to ask you to take action on this, and these are the the.

A

Tax items correct right: okay, what do you think there's steve 15 minutes.

C

Yeah, I was thinking 15 to 20 minutes.

B

And I'll just tell him jade if you can add 15 for the presentation I'll, just let david know he needs to keep it short. Okay,.

C

So, and just so we're all aware, um we currently already had an hour and ten minutes scheduled for the study session. So now we're looking closer to two hours for study session items.

A

C

And we were on the public hearing.

B

Great um next, after the public hearing, we have um three proclamations, pollinator pride and juneteenth, and then um the next item is a motion for the gallagher benefit services.

B

Well, a company is called gallagher benefit services, and that would be the company that would do our compensation and classification study that you amended the budget for previously the erc mechanical equipment upgrade. um This is a contract to purchase the equipment, for that upgrade.

B

We have a contract with silva construction for construction of the 2022, concrete utility projects bill for an ordinance um second reading um regarding the proposed rate increase for the stormwater utility fund and then authorizing a loan agreement with colorado, water resources and power development authority approve a bill for an ordinance of establishing.

B

Excuse me authorizing an iga to create arapahoe county regional council for opioid settlement funds. First reading, so it looks like we've got three items already marked for consent, those last three: what about the concrete utility projects? This is also an annual.

A

uh I'm seeing the dollar amount, I'm just wondering what we have questions around it, even though it's an annual item so.

B

Sure and then I think that dollar amount is pretty consistent with um what we've been spending. We did raise that um dollar amount of e a bit last year. So I think this is a bit larger, but.

A

I'm fine putting it on consents, but uh mayor bradton. What is your thoughts? I concur.

B

And then uh I guess at the last mayor manager, which I believe assistant manager todd ran, you all decided to put the the contract for the gallagher compton class study not on consent. Is that correct.

B

Or maybe staff marks that as no.

A

Yeah, I don't think we got to that one last time around.

C

A

Thoughts on that.

C

Very unlikely to fly on consent.

A

Yeah, I would agree that no one could stand.

B

All right anything else, we have questions on jade on that one. That's it! Okay, all right! Another question.

C

On the proposed public hearing um is that a mandated public hearing, or is that something we just decided to do.

D

It's it is required before we can consider opting out and just a reminder we do. My office recommends opting out because the the benefits that the city already provides are better than those in the new state law. But in order for us to opt out of the state program, we do have to have this hearing. First.

C

Got it? Thank you.

B

And we are having a meeting with um staff um on monday to just kind of a town hall meeting to talk about this.

B

um All right, moving on to june 13th, we have boarding commission interviews june 20th we'll have a review of preliminary 2023 operating and staff prioritize capital requests, and we have gotten feedback from all of our boards and commissions. Now, um on june, 20th we'll have the first reading of an ordinance establishing a ballot question for proposed routine charter revisions, um we'll probably also put um on this agenda, depending on your direction. Based on the survey results um we'll put an item on this agenda potentially for the tax ballot questions then we'll have it.

D

That one isn't going to be a study session. We forgot to change the item type that is going to be the first reading. Gotcha.

B

um And so that god said with the well, we won't have first reading unless council asks for it on the tax ballot questions, but we'll change that also um under study session, we'll have a sustainability commission annual report. This is required by um it's either their bylaws or the governing ordinance. On that I can't remember.

B

Thank you and then we got a study. Excuse me, yes, study session on discussion of formal ways to engage youth, so the feed, the research that staff has done with regard to the question council asked us to address on that and then consideration of a resolution regarding family program declining that coverage, adoption of a neighborhood map uh utilities, sanitary sewer, cctv inspections, services and ldc open space and channel improvements. Iga amendment number two and then appointment of the boarding commission members.

B

Good on all of those.

A

Things I'm trying to catch up sean I'm reading.

A

uh No, I don't think I have any questions.

A

All right, I'm moving a little slower this morning. Sean sorry.

B

I started my coffee early today. So sorry, I'm going too fast. um We've got on june 29th, the citizen of the year recognition. This is a placeholder but- and I believe I know remember- noonan camp couldn't make it, but I think this was the the time that worked for um that both the recipient and the council members so feel free to give feedback on that um on july 18th.

B

So this is, after we've uh got their two-week break here, um we'll come back on july 18th and have um the may financial report. Financial policies update cooperative agreement with englewood schools in the city and the dda.

B

Then we've got the on july 25th monthly financial report august 1st advisory committee, annual report review um possible executive session on water resources master plan august 8th draft proposes 2023 operating budget operating a capital budget august 8 historic preservation, study by opinion environmental. This is a presentation of the historic resources survey, um then, on august 22nd uh july monthly financial report proclamation workforce development.

B

Next and you can see a few other other items related to budget, mostly.

A

Hey sean, I got a question for you just trying to pick up timing since just because of this uh couple weeks off in july. um If the tax questions were to come to council for first reading, it looks like it would be what june 20th um the second reading would that happen on the 27th. We don't have anything on the 27th right now. Would it be a special meeting, or would we wait until uh august or july, 18th or whatever? That date was.

D

A

D

Till july 18th uh for second reading, because of publication, we needed to have enough time between first reading and second reading. Okay.

A

Thanks for the clarification stephanie.

D

A

B

Can you go back up to that item? Well, actually, the item um where we have the charter revisions: what what day was that june.

D

B

And that was the first reading for first.

D

B

Yes, the second reading, for that one would also be the 18th correct. That's yeah, that's what you're saying called gotcha yeah, so we could potentially have first reading on that one as well and stephanie remind me. The drop dead date for.

D

Well, in order for first and second reading to happen, and then the 30-day period um for it to go into effect. um That second reading would have to happen by the july 18th meeting um in order for me to certify the ballot um beginning of september.

D

Okay, that we could also designate june 27th as a special meeting for first readings if necessary. Yes,.

B

Okay, all right and then um I don't have the counselor requests the ones that came up during the council meeting, but I know we've gotten all of those entered. I think at least one of those has been answered from the last meeting.

C

A

C

A

And just verify what those were or are we good.

B

Yeah, if anybody on the call has got those handy.

D

What is it for.

B

Just the council requests that came up, I I actually say.

A

Actually, I don't have.

C

A

A

That would have been a study session, though so I'm not sure if I had anything.

B

Yeah, I don't think that we had any from that. um We've gotten several intervening ones that council has provided during one-on-ones, but okay.

A

Sounds good um any additional questions from staff.

A

Steve, do you have any questions, I'm good on my side, I'm good.

D

Oh uh one thing I would, I did want to bring up and I don't know the details of it but wondering if um we want to bring forward the moa proposal to lease art.

B

Cute you're right, um I think member noonan camp is gonna, bring that up um during council members choice but um because she's, the staff liaison for that. But yes, moa, has um pinged us saying when is council going to make a decision on this, um but it is coming. You know through a boarding commission, so I I asked remember: noon and kemp to that up.

A

Okay, that sounds good. Actually, I do have.

B

A

Now that I just kind of thought of it, have we sent out times for the boarding commission meetings.

D

For the interviews.

A

D

I know that uh jackie is finalizing the those interview times now, so you should be getting a packet of information shortly.

A

C

And just as a reminder that um will be conducted virtually yep.

A

Sounds good all right. I have nothing else. Anyone else all right, everyone that concludes today's mayor's manager. Meeting everyone have a great and hopefully dry day, have a good one as well. Thank you.