City of Englewood, Colorado Mayor Manager Meetings, 19 Oct 2021

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From YouTube: Mayor Manager Meeting - 19 Oct 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/124780?handle=E41349BB42344843BC014203077E3E75
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/124779?handle=B646541E327C4E0C942418CCE7DA995C

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/124780?handle=E41349BB42344843BC014203077E3E75
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/124779?handle=B646541E327C4E0C942418CCE7DA995C

A

Did we did we just get an upgrade to the teams or something my whole thing looks different.

B

Oh and um it might be because it was on my side- maybe I don't know I.

A

Don't know all right well, it is october the 19th. I cannot believe that, and the time is 8 30- and this is the mayor manager at dungeon, studying meeting and in the room is team's room is linda olsen, jade, trusket, reed, uh daniel sierra sean lewis, stephanie carlisle and tamara niles.

C

Good morning, everybody thanks for being here we'll start with the october 25th meeting. um This is a study session. We've got the september financial report, training for new equipment in the council, chambers and community room estimated assessment penalty for the tax division and licensing vision code. Next update.

B

That's november 1st, oh.

C

Thank you, so it looks like we have times on all of these. Do we know how long the training is supposed to last jane.

B

um We're planning for one hour um and then we do need discussion time for the estimated assessment penalty.

D

C

So any ideas on discussion time for them. This is all the fees that we charge. It's everything from you know. I think food trucks to um you, know late fees, etc.

A

So, the last time we did this with um maria there, we had one huge um piece of paper with all of it in on it. Is that what we'll get this time showing like a grid and it was, and the net change right- sean right net change?

A

C

Right, that's the way this is presented.

A

I I mean I, do you see any of them being really major changes.

C

No, I think there are only modest increases and some things like food trucks were actually decreasing, because you know we've had so much trouble with people complaining that our food truck licensing is too expensive, so we're actually lowering that fee.

A

Okay, I I don't know maybe half hour.

D

I was thinking 20 minutes. I do recall that community development had some changes based off of a budget cycle like they talked about during the budget cycle. So I they've kind of made us aware about some. So I'm not sure if there's new that we haven't been made a weirdo. So so I was saying 20 but 30 minutes is fine yep. That sounds good, so real quick. Can I go back to the training?

D

um Is this kind of like we're gonna be sitting in council chambers and then are we being trained, or are we just like trying to get the equipment right like what's the what's the process? For that day,.

C

I see tim is on hold, um I don't know if he can come off mute and might have some shed some light on that he might not be able to the way he's calling in this morning.

C

You are going to be sitting in the council chambers um and the staff that installed. That is going to be, um you know, taking you through how to use the equipment, etc.

A

And then we'll use it as a dry run for this meeting. Is that what you're, thinking and we'll do the study session in there? I know stephanie.

C

Or jane, do you know.

E

No, I believe that the the the training would be the 25th and then the first meeting in chambers would be november 1st, okay,.

C

So we will come, you know, exit the study session room to go into the council chambers for the training and then come back out.

B

um So I believe the way that we were anticipating arranging these. The order of these items was to do the september the epa and then do the training yeah. As the last item.

A

That makes much more sense, rather than go back in and come back out.

D

To dry run the eap.

A

Yeah, you mean have: do I run in there with it.

D

With the eap like, if we kept the same order and then just to make sure that I would know.

A

To do the whole thing in there and just say: let's test the whole thing out and it's just a study session, but we can see what it how how it works by. I don't know having people push buttons and stuff and.

C

Can we get with it before we um commit to that? We just want to make sure that it's what the our consultant expected. Also, okay,.

A

That's fine! Otherwise, if, if we're going to go back and forth let's- and we can't test out like that third thing- let's just put them all separate rooms for separate things, and I go back and forth. Okay.

C

We'll do and then um for the november first meeting we've got um the code next update and that is the only study session item and then, let's see, let's go ahead and assign that discussion time on that 15 minute presentation.

C

Maybe 30 minutes for our discussion.

A

um Yeah, I think that's.

A

Okay, do you think that's enough nathaniel, just.

D

On the code next yeah yeah, this.

C

Should be enough.

D

C

We have the hour so if you wanted to do five.

A

I don't know what they're going to present us at this point and if people are going to want to weigh in- and I don't I mean it could go on for a long time or it could go really short, it depends on how far they are.

A

So a half hour and then if it goes longer, it's not a big deal right.

C

That sounds good.

C

We'll do 30 minutes on that one and then uh the consolidated fee schedule will come back to you as a resolution um at this meeting and then a resolution for the all health network contract renewal for 2022, and we don't expect any big increases in that. And then the resolution for the um opioid settlement tamara's been.

A

Yeah, I think it's due right. It's due november 5th. um Yes,.

F

Yes, they provided it to us on a very short timeline. um Everyone was talking about it at westminster, surprised that we hadn't gotten it yet um so we got it this month and um I think I got it two weeks ago. Oh, you did yes, so I did my due diligence studied. It did my research to make sure I was comfortable with it, which I am um so.

F

This resolution approves the settlement um and authorizes us to execute the mou for all local governments, as well as the documents to receive the money from this first settlement, and there will be more. This is just the first one.

A

Okay, great, I think I heard about the metro mayor's um the happy hour we had and people were talking about it and it must have just come out that day and it freaked me out that was so close, and I I wonder- and I I don't remember- I didn't remember that it was on in the upcoming meeting. So I'm really glad this yeah. That's one of those things you don't want to miss out on.

F

Right and then, if we don't approve it in my powerpoint, I I do list information. If we decide not to pursue it, that means um a it could affect the entire state of colorado, because 95 percent of local governments have to approve it and b. Our other option would be to try to seek money on our own, but that that really doesn't make sense for us because of the cost and complexity of the litigation. Oh.

A

C

All right, um so next we have um a motion for the emer ford action authorizing a listing agreement, so this is for a broker to help us market the leases out at emerv, and we have- um and I noticed that's on consent- I think that's all right with everybody.

C

It's a pretty straightforward, we're not paying them. They're, just gonna. Take a normal real estate. Commission.

A

C

And then we have um also on consent a motion to approve contract with aec west for supplemental plan review we've done that every year, so we put that on consent, if that's okay and then 2020 2022 strategic plan updates and revisions for q3, also on consent.

C

Removal of an inglewood housing authority alternate member. I assume that's for attendance, maybe or for sure.

C

Okay um and then we've got consideration of a change order for the eve rtd elevator modernization, one through four. We are being required to buy ourselves as we should be uh to, I believe, put a sprinkler system in that elevator now, so it's the cost has gone way way up and then um a word of a contract for custodial services at city facilities.

A

Let's go back to the change order for a minute. Those do tend to get pulled. um How much is the change in the price you know.

C

I don't off the top of my head, but I think it's pretty big.

A

I think we better pull it off. Okay,.

B

C

No worries and then are you okay with having the um let's see.

A

I didn't hear that what was it.

C

Sorry, um the other ones on consent. Look fine.

A

Yeah, I think so.

E

I'm not familiar with with what that boarding commission one is so I'm not sure how to weigh in on that one.

C

Oh, okay, no worries and then we also have.

C

The stormwater utility rate increase this second reading and that was unanimous.

A

All of them from last night, except yeah from 11a one through four, can all be on second reading consent right.

D

C

All right, that's the same pursuer rate, sewer raids,.

C

Dark rules and regulations regarding off leash privileges. This was um actually this. One was uh also.

A

Yeah, so you can put that on consent.

C

And then municipal code regarding authorized public consumption areas.

F

Yeah I get with the uh election. Do we want to put that off until after the election, um given this would be a first reading, yeah.

A

Yeah, I think you have to.

F

I think so too.

C

Okay and then we have um november 8th. The only item is the council orientation, so we'll keep that docket clear. With the exception of that orientation and we'll invite both outgoing and incoming council members to attend that as they outgoing is certainly optional.

A

Hang on with the november 1st, the public consumption, I think you could put that on the first night of the new council. Couldn't you yes yeah, so that that it gets done quicker? Okay, good.

C

So we'll do that november. 15Th.

A

Yeah second, one whatever december, okay.

C

Okay and then um uh the eve certificates of participation, redemption and dissolution process will be on for november 15th. Sorry, we didn't let you weigh in on that one later. What's a.

A

Study session well, you're gonna start the study session at eight. We have never done that before.

E

um No so, let's see here yeah, because I was just seeing that too, because new council takes their seat that night, but not until 8 pm, and so is it okay to do the study session ahead of time.

F

Or we we could push that to the next meeting as well. If that's an issue.

A

I I do think that yeah, I would not start the meeting at eight with the study session. I think you need to go straight into a business meeting with, um so, if you want to do it beforehand and everybody's invited to listen in so that everybody's a part of it, you could do that or wait another week.

C

And I think um krista is setting up for our planning fire prevention and code reception we're doing this morning, but um stephanie or jay. Do you know when the reception will be what day so.

E

Typically, what happens is um we call them meeting to order usually at 7 pm, and then we do kind of procedural of outgoing council members. So a lot of recognition, I mean we call it to order. We approve the minutes and then there's a lot of kind of recognition that happens and then there's a recess where we all recess into a reception um and then at right before 8 pm. Then we all go back in and then new council members are sworn in. That's how we've done it in the past yep.

A

That's how I remember that's why we don't do a study session before and.

E

I'm sorry I didn't catch that piece of the study section um on that night. So if it's okay to wait, if that's okay with you sean yeah.

D

E

We have two of them now.

C

Oh, we sure do yeah we're gonna have to push those to the next meeting in november.

B

E

Well, there's not another meeting, oh study session. Yes, yes, okay,.

C

I mean certainly we couldn't put if they're ready with walking wheel. We could put that on the night of the code next um november 1st, but um either way.

B

I can check with community development and see if they'd be open, um to move it with codenext, if not I'll, have them move it to the following meeting.

D

C

No worries, thank you and then also on november 15th. We have the resolution for acceptance of land dedication from cdot over by cubesmart here in hampton and santa fe, and then emotion, approving and ig mou with um cdot for a grant and that's going to be a motion.

C

Sale of metro fire training center will be first reading.

C

And then um city council liaison assignments to boards and commissions- oh my own yeah. Still on the fifth, oh.

B

No you're on this 22nd.

C

So any questions on those other ones on november 15th.

A

Nope, it's your meeting then or somebody's oh daniel. So does it look okay to you.

D

Yeah, it looks good.

C

Oh that part training center um I paused to think about. We have to start over and have new direction on that you might might do it.

D

Well? Which one.

C

The sale of part training metro, far training center. You know we went through lots of discussion on that. We may have to start over well.

F

It is completely ready to go, um I'm just waiting to get the signed contract back. um So I don't really because it's an ordinance, though, and two readings. I don't know that we can move it up, but we could move it up to november 1.

C

The second reading would be with the new council right.

D

At least leave it as is, but the presentation may take a little bit longer, though right is that what you're saying.

C

We'll we'll start from scratch on the presentation and I'll try to talk to the new council members in my one on ones as well, so, okay and then um council liaison assignments will be assigned starting moving on to november 22nd um study session items. This is nexus city, council policy, manual and discussion in the october financial report and then moving to december 6, we have a b, the b city usa proclamation.

C

We were able to go ahead and do the butterfly pavilion membership, but certification um from westminster. We're part of that too per council's direction. We're going to do both of these and then also on december 6th. We have a resolution establishing annual salary for city manager, city attorney, and that is um just putting uh tamara and I at the same rate and then um the joe wanted to be at a separate meeting that I think comes.

C

I can't remember when he would like to do that, but he would like it on a different night. So um also on december 6, we have student art contest, top 13 final recognition and budget supplemental for our pub and sorry we're not finished with december six and finally, a motion to approve transit shuttle service operations with envy transportation for the inguinal trolley questions.

A

Looks good more a few more things in there.

C

C

um December 20th november monthly financial report uh january 10th boarding, commission interviews, discussion february, 18th, special events uh january 18th boarding, commission appointments approval of edda budget, and is that timing going to work okay tamara? Did we decide that in the email chain yesterday? Did it.

F

C

This, after the first year.

F

I I don't think we decided, I was waiting for edda's council to weigh in um going forward. I would prefer that we do it the year before um and it is easiest to do it during the city's budget process and just follow the same schedule. Yeah, obviously edda hasn't even approved its budget. Yet so we couldn't do that this year, right.

D

F

We, we also probably will have um action regarding the edda iga um because it does expire at the end of the year, and so we have some that may show up on the agenda before the end of the year.

D

F

D

We go back to december, like.

B

D

Plan for december, because I see that you have a meeting on the 20th.

B

And- um and I was going to step in and say this as well- this is automatic population um because we always have the um the financial monthly reports for the last meeting, but this can certainly be moved. um This was just automatically populated.

D

Because we don't have anything on the, are we able to do that on the 13th? Do we have all the information in order to do that on the 13th, or do we just push it? I'm not.

B

F

Let's have a meeting.

B

D

With it being the week of christmas.

B

Yeah, I would have to talk to um director lowe about it um and I have a suspicion that it will probably end up getting pushed to maybe the first meeting in january just to allow for all the information to come in. But I can certainly talk to her about moving it to the study session. Prior to this as well.

C

We'll also need to plug in election of a new mayor, one of these meetings.

E

Oh, it's on the 15th. That's all part of the procedural piece. Yes,.

A

That night and they will also choose their seats depending on their seniority,.

E

C

And as soon as we have the council um seated at well, one of the first things we will need to do is pick a date for the council retreat we're looking at either january 22nd or the 29th uh we'll cross that bridge when we get to it too, um all right. Moving back down to the january meetings, I think we're below january 10th, so january, 18, 1, 2 january 24th, monthly financial report february 7th, walk and we'll plan public hearing march 7th england trolley update.

C

Yeah at some point, the framework agreement with eleanor, and then we did have one um a couple of council requests. um One day. Yours and um rita's counsel requests that were related to.

C

Communications: hardware and right-of-way music right away; limited federal limitations on communications equipment.

A

Yeah, I think I was asking if there were any other areas of the city that we need to be watchful of, for that, as well as reaching out to our excel partner excel regional person. Who is it? Is it henley still.

C

uh Yes, it's tom tom henley, but in this case the communications equipment is owned by centurylink, but yeah. It's worth the conversation with excel also so.

C

And then did anybody else have any counselor requests.

A

I don't remember any.

F

Council member russell did request that police report and I already have it.

D

F

um Would I would we treat that as a council request, or should I just email it directly to the council members.

C

Yeah that or we also have a portal- and I compass that you can- we can upload and then send them a link as well. Okay, courtesy of the mayor.

D

I don't know there'd a council request, but there was the request for finance to review uh the contract related to veterans serving america and the east budget.

C

Right, let me just send that corrected information.

C

Yeah right, I think that's all we've got.

C

We're going to be honoring our code, folks, fire prevention, folks and planners for community planning month code enforcement month and par prevention week this morning.

D

C

D

A

Right, I think this is the end of the mayor manager meeting. Then everybody have a great day.

D