City of Englewood, Colorado Mayor Manager Meetings, 5 Jan 2022

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From YouTube: Mayor/Manager Agenda-Setting Meeting - 05 Jan 2022

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/129148?handle=0DB41B0D7F614A3C83D34861752A4C30
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/129147?handle=48A9409900F5417ABCADD2A77B5C6CF4

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/129148?handle=0DB41B0D7F614A3C83D34861752A4C30
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/129147?handle=48A9409900F5417ABCADD2A77B5C6CF4

A

We're good to go.

B

Perfect, all right we'll get started so good morning. Everyone. This is the mirror managers meeting for wednesday january 5th, in the room with me, is mayor pro tem, stephen ward city clerk, stephanie, carlyle assistant city clerk, jay, trusket, reed, city attorney, tamra, niles assistant city manager, tim dodd and city manager, sean lewis. I think that's everyone thanks mayor.

C

Thanks john we'll start with the january 10 agenda, we have a few study session items. Boarding commission interviews are actually going to be january, 10th and 11th. Both of those um I believe having one of those has an early start time, maybe not.

A

Yeah, I believe the first one is at 5 45 and then six o'clock and those are both being conducted virtually.

C

Great, so just make a note of that early start on the first one and then on january 18th we have um 2022 events.

C

That's the study session item just to talk about the plan events locations, um how we're going to notify folks, which was a question in 2021 and then um january 18th um on the regular agenda. We have a resolution of appointing board and commission members uh public hearing for the planned universe, development at 3690, south jason street.

C

And then we have um still on the 18th south uh coma area, drainage improvements, phase, two uh authorizing agreements necessary to complete city, ditch relocation, project.

C

And that that's actually for the planned expansion of 85 unrelated to the littleton stuff, and that said on the 18th. Any questions on the 10th through the 18th.

B

No, but do we need to add times there for the study session items? Oh, yes, thank you. How long are we talking about? Oh there we go presentation, 10 20, for discussion.

C

Yeah, so we're good with those times, so we should be all good to go for the 18.. um Can you repeat that.

A

Of course um yeah we should be good to go for the 18th. um We have the presentation set at 10 minutes and discussion at 20 minutes. That is our only study session. For that time,.

B

Great, so thanks just real quick, then sean just because we did it last night. Are we anticipating starting the regular meeting at like you, know, 10 minutes after like 6 45 ish or what's the plan there.

C

Yeah tamara- and I um had um one of our side conversations um talking about that and we think that I guess in our experience in other places, you know the meeting does start after the study session item and it's a combined agenda.

C

So it's really council's preference though, and we probably need to look at the council handbook on that.

A

Also say that um it uh to have it as two separate meetings, it's two separate setups for the video streams and everything as well. So I was wondering um if you do on regular meeting days when there's a study session item.

A

I wonder if just for the logistics of setup and everything that kind of goes into the two separate meetings, if, if council would consider doing- and you know combining them into one- um and that would be my recommendation- that we just treat it like somewhat like um putting a study session on as an agenda item on the regular meeting and treating it like a single meeting.

B

I would prefer one just because it does seem easier, but.

D

If we do it that way and we're in regular meeting discussing a study session item, is there a risk that we will take some action that we would not have otherwise taken or that a consensus is an actual vote. In that case,.

C

Definitely something to watch out for, but I think between the your staff and your chair. Hopefully we could avoid that.

A

And I think, as long as we're cognizant of it, that it's a study session item and to take action, it would need to be on the regular agenda.

D

I guess I'm willing to try that method uh with the caveat that, if, if we do run into some snags with um you know, order and and other such things that we be willing to revert back to the previous method.

B

I'm good with that sounds good.

C

All right we're on the 24th. We have um a discussion about present um city payment of city use tax. Again I think I've explained this on the previous mayor manager meetings uh using city right-of-way by third parties.

A

Sean on that um use, tax, peter ben ryan, and I are meeting we- it took us a while to schedule a meeting because of the holiday, so we may push that back again, depending on our conversation.

C

Oh okay sounds good, and then um we have use of city right-of-way by third parties, and um this is the one that council requested just talk about how we permit and allow folks to use right-of-way, probably a discussion of how we ourselves use right-of-way one of the challenges when someone says why was this street closed?

C

Is it could be one of three departments that don't have to pull permits um so kind of is yeah a lot to think about on right-of-way uh next, on january 24th we have reserve uh parking spaces for veterans, as requested by member wink, and then edda tax revenue share discussion.

C

I don't know that we've made additional progress with the county on this, but we're hopeful by the 24th we'll have some more clarity on where they're going with the assessor's office and the county attorney and then uh also on the 24th.

C

City council policy manual discussion: this is just an overview of the manual.

D

C

B

How many items is that that five, three four.

C

Five: yes, okay,.

B

C

B

Lot at first, I just want to make sure we weren't setting up for a four-hour meeting here.

C

And it looks like we've got times on the first two. Third, all.

B

Of them haven't okay, right or yeah.

C

Yeah you're right all right and then code next update this is we moved this up in the schedule you may remember this was um on march and we we got some concerns from both uh members, anderson and mayor um sierra, about just making sure that people understand how they comment. So we really revamped that codenext website and inglewood engaged page to really put that feedback option at the very beginning, we're adding topics to every session. That's now our scheduled months in advance, so that people know when things are going to come up.

C

um So we really try to make that a little more more robust, and this we also moved this up a month in council, so that council could really weigh in on him.

C

um Also on february 7th, we have acceptance of land dedication from cdot. This is for future transportation uses along hampden and 85, and then the approval of the edda 2022 budget and a motion for modifications to the city of inglewood strategic plans. This will be a follow-up to your council retreat.

C

Hopefully we can get that in by the 7th and get the modifications made and back to you on the 7th, and then we have approval of the arpa funding list and approval of excuse me ordinance accepting south metro enterprise zone administrative grant.

C

uh We have a bill for a first reading of a pud at 3690, south jason and approval of a loan agreement between city and edda. This is to pay us back for the funds that we've um grant well loaned them over the last couple years.

A

And it also calls for an additional loan for 2022.. It was anticipated to provide them funding until tif funds come in right.

C

Right any questions on those or any time frames. Let's answer the consent. Questions on this, maybe um oh, we do need to add yeah times on code next update. How long would you all like for that.

B

It's the only study session item of the night. Should we just well, we've already got enough nothing. What are you thinking? 20 25 minutes, steve for discussion.

D

I mean I'd, say: code next is a pretty big project so, depending on how much there's a share, uh I would say at least half an hour. uh There may be some council input, so we might end up taking 45 minutes. But that's just my estimate.

A

B

That sounds good.

B

For 30 minutes for that one, so that's we can't see the changes while they're being made right, jade.

A

Yeah, so um I have 15 minute presentation and 45 minute discussion. Was that correct or would you like.

B

I understand a 30-minute discussion but yeah.

C

And then um consent, I assume we don't want the dda budget consent.

B

Question about that, though, sean um and we could take this offline as well. But if, if we haven't heard anything from the county by this time, is there like a time that we have to approve the budget for dda, or I'm just trying to understand like what the timing would be if we haven't heard anything from the county? Yet.

C

Well, I actually have a good camera.

A

Well, we we had conversations with um edda that it would be our preference going forward that we approve their following year's budget in in 2021, for example, approve in 2021 for 2022, and we had some discussions about um their budget process following the same as the city's budget process.

A

um But but no it we can approve it um okay in february, especially because they don't yet know what their funding is going to be.

C

Okay, yeah, so really it's almost a moot point um to approve their budget. Unless we know what the what the county is going to do. The revenues are yeah. Okay,.

A

So we'll be.

C

Watching that um january 24th date um to know if this sticks right, okay and then tim actually uh pointed out that the q4 2022 modifications- that's just going to be your we're going to give you the dashboard to show you what's been accomplished in q4 for 2021.

C

um yeah, so I actually should say quarter four 2021 right or q1 2022.

E

It's quarter, four of 2021 is the closeout. uh It's the court, it's the last quarterly update for the year, but it's just a month and a week late because of the close out at the end of december.

C

Sure, thank you.

B

I would say to consent just my personal opinion, especially since we have the uh the retreat prior.

D

I I don't think the dda budget can go on consent. No, it would be there.

C

And then arpa funds- we have not made any changes to this, although we have kept discussing it internally, but we think that or actually no, we did have a change to that because I think we're going to change something on walk and wheel. um Real trail just renaming that to be more descriptive. But anyway, what do you? What would you like on that? One.

D

I think we need to discuss that too. um If there have been changes made, we should we should be looking at those.

C

C

And south metro um zone administrative grant: okay, yeah, because we do this every year. I believe that we're the administrator for this enterprise zone and it covers a few jurisdictions. So we get some income for that.

C

P-U-D, probably not.

C

uh Loan agreement.

B

I would say no just because the budget as well right, so, if you're, if the budget's gonna, be not going to be a consent, why would the loan agreement be on consent.

D

Yeah, those two items should be back-to-back: yeah.

C

All right any other questions on february 7th, not for me. On february 14th, we have emergency management program overview with our emergency management coordinator, michael durkin, and then uh pud second reading. Excuse me public hearing for the pud at 3601, south huron, that's a different one and then utility sanitary sewer.

C

Basically the inspection with cameras contract for that in the amount of 400 000.

C

And that's it for the 22nd.

C

Moving on to the 28th, we have um preliminary excuse me uh finance monthly financial report for january, and we did um let finance delay this one a bit longer than usual because of the end of year close out. They ask for that, and then we all have the preliminary december monthly financial report for december. Actually, that's the one that's delayed.

C

On march 7th, we have inglewood trolley, update and future planning um on also on the seventh walking wheel plan public hearing.

C

Okay, uh pud for 3600, south galapago, galipago and pud development for 3601, south huron first reading, and that's it on that.

B

One any questions.

C

On these resolution resolution approving walk-in wheel plan update march 21st, also on the 21st pud for 3600, south galapago and with the alone agreement, this is the looks like 21 million. That's a different amount that I maybe that's just for sewer fund for 21 million.

C

Oh, there you go and then.

B

C

Fund for uh with the is 38 million um on the 21st.

C

Okay, jade you're gonna have to put your cursor on whatever line we're on because I'm getting lost. Okay. Thank you uh february financial report. On uh march 28th march, 22nd excuse me march 2022 monthly financial report um april 25th.

C

We have um estimated assessment penalty, eapv and elevate inglewood graduation on may 2nd, and that starts tonight. Actually we ended up having to do a hybrid option for them for this first one because some people are pretty uncomfortable coming in um and then the rest of the sessions, regrettably, regrettably or gonna, be virtual unless things change um and then the 23rd we have um uh and mayor, you will be there tonight to welcome.

B

Yeah, it just struck me that I'm supposed to be there.

C

And you don't have to stay um but yeah. We have you slotted at the very beginning and then may 23rd april 22 monthly financial report june 15th framework agreement for lnr june 27th monthly financial report.

C

And then it looks like everything else programmed or just monthly financial reports.

B

Yeah, I was going to say so: sean did we. We don't have the december january like at the end of or excuse me, the december financial at the end of january. Do we have it on the first week of february or.

C

It is in february, and really they, the finance department, wanted it moved back even further and at least tim- and I said no, we're gonna have to do that soon.

B

So I missed that okay, so we're gonna have both the december and january on the same night. Yes,.

C

Yeah and that's just for the january is actually easier. The december one is the in fact there they want to call it preliminary december monthly financial report, because we're just not going to have the books closed out by them. Is that right tim. I think.

E

Yes, that's correct.

B

C

All right um and then we've got a number of items that came out of last night um tim. Do you want to go over those.

E

Sure um I had one um council request, which was from member nineteen camp. um That's basically the question: what growth reduced hours of the inglewood library um were there any? I do have a few other items that came out related to study sessions and some other work, but were there any other council requests.

C

Yeah, I I did reference um in my my report that we were going to turn a number of um kind of related, but from different people questions about the library I would be turning those into a council request in addition to that, one. So.

E

Okay um and then I had so a study session on whether council should weigh in on pending legislation relative to alcohol consumption areas. Is that correct study session requested by mayor pro tem ward, with the arapahoe county sheriff on questions about why people aren't being detained who are arrested in inglewood at the county, jail.

A

E

E

A

um I was just wondering um for the public consumption: um you are we doing that as a study session, or were we planning on bringing that board as a resolution or a letter of support.

D

I think we need to craft that in a study session, because there's a lot of details to be worked out and there certainly wasn't council consensus on how how we want that to go forward. Or even, if just for the discussion in general.

A

Perfect. Thank you.

E

um To that point, mayor purchase mortar just I had a quick question in may I presented a study session to council about legislation tracking and whether council wanted to weigh in on pending legislation. At that point, it seemed like council wasn't interested in doing so. um Would there be an appetite for another study session kind of around the tracking that we do and whether council wants a formal structure to be able to weigh in on legislation as it comes up.

D

I think that's a larger issue here we have a specific bailiwick that we're trying to tackle um and and as far as tracking all the legislation is concerned or weighing in on individual pieces um just sort of willy-nilly. I I'm not as comfortable with that. I think the previous council direction might stand on that. um This is an effort to address a specific issue.

E

um And then the other item that I had is just further research and discussion on whether the city, manager and city attorney should sit on the diaz with council.

B

That's correct the other one, that's missing is the reserves policy brought up by mayor pro tem ward, and that to me sounds like we have to have that discussion prior to the start of march, which is season, starts and.

D

Yeah, I think that one's pretty time sensitive, um there's a fair amount of money in the bank now and discussions are set to begin on how we intend to utilize that or if and I want to make sure that staff is prepared for any decision that council might make real. That would affect that.

B

B

And I would, I guess I would say just the city manager, city attorney. uh Obviously that would be a study session item unless city manager and city attorney didn't feel the need to sit on the dice. So.

D

C

Well, I already weighed in on that. I think I would be a total distraction to all of you and to the viewing public at home, as I'm leaning over trying to get tim's attention and uh asking tamara questions and going to talk to residents who just spoke. It public invited to be heard and anyway, but.

A

And I'm neutral on it, um there's pros and cons of both. um It is nice for me to be able to sit next to sean during meetings um to discuss things that come up in real time um and if we set on the dice, I I think a better practice is for us to sit on either side versus in the middle as council member russell indicated had been the past practice, so I'm I'm neutral.

D

Well, in that case, uh the lukewarm reception that this idea received from council and and the uh equally lukewarm reception, it's receiving from staff leads me to believe that there's no need for further discussion of the matter.

C

Okay, so we'll put legislation um discussion with the county sheriff and and we're going to combine legislation with alcohol consumption. Is that what you all said? Sorry.

D

I suppose we could revisit the previous decision in may. um This matter of public consumption is more specific, but it could inform a future decision on tracking legislation in general. I'm not particularly enthusiastic about changing that procedure, but uh if the time is right for a discussion and tim, you think that that would be helpful. um Then I'm comfortable, adding it.

B

Just uh just a quick question in terms of because there there's two, I guess legislative or at least actions that we want to take as a council, one would be public consumption and then the other one being uh arapahoe county sheriff. I guess in a sense, are we planning on having those both as separate sessions or do we combine them on the same night, just different agenda items because they seem pretty similar to me in the sense that there's an action that we want to take as a council, and I think mayor pro tem warren.

B

I think you're also looking p, potentially.

A

B

uh Stakeholders involved in that discussion with sheriffs, if I remember correctly,.

D

Yeah, I I think the the overall sheriff jail incarceration discussion is is really important to have on its own yeah, because it deals with a social issue. That's having a serious detrimental effect on our city. Right now,.

C

I did talk to dave huminic, not humanik, um dave from impact team last night after the meeting- and he said yeah. This was we're hoping this is just a coveted problem, but the problem is we don't know how long, how much longer this is going to be going on, and you know, there's been jail overcrowding, though for some time. So it's a good discussion to have okay, but I think they're separate also.

B

Okay, and I would, I would think that these are all three items are time sensitive in a sense.

D

I think there's definitely room to discuss a general kind of lobbying policy. If that's what you want to call it, because there are issues that are affecting inglewood that run, you know throughout the metro area are statewide, um but I I want to tackle these individual issues as quickly as possible.

C

Sounds good um if it's all right for the sake of time, can we plug those in to one of the two upcoming meetings and go over it during the next year manager.

B

We have four people.

C

On the staff members who have to get on a nine o'clock call yeah, that's fine.

C

We will do that.

C

Well, I don't think anything else from staff or for me I should say anybody else. Nothing for me.

A

Thanks everyone.

B

A

Everyone that's.

B

The end of today's mayor managers meeting have a great week youtube bye.