City of Englewood, Colorado Mayor Manager Meetings, 12 Jan 2022

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From YouTube: Mayor/Manager Agenda-Setting Meeting - 12 Jan 2022

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/129720?handle=913BD7F290624F5E852BDE1561DB4201
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/129719?handle=BFA458FF406B4995AEF1FB2F66799F70

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/129720?handle=913BD7F290624F5E852BDE1561DB4201
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/129719?handle=BFA458FF406B4995AEF1FB2F66799F70

A

B

All right, I see it perfect so good morning. Everyone welcome to today's mayor's managers. Meeting uh the date is uh wednesday january 12th. It's 805 in the room with me is assistant city manager, tim dodd, mayor pro 10, stephen ward and assistant city clerk, uh jade trusts. Goodread, then I'll pass it over to you. Tim.

C

Great thanks mayor, um so we're starting jade right with the 24 of the 18. Is that correct.

A

C

Okay, great: is it possible to make it a little bit bigger or.

A

Is that that's perfect.

C

Yeah, that's perfect great, um so the first is a. I believe. It's a informational study session on 2022 events. um This is to inform the council of planned events, dates, locations and times and answer any questions.

C

um Have we assigned a discussion time for this yet.

A

C

A

20 minute discussion.

C

Followed by the boarding commission, appointments approved by council um and that's ready to go after the two meetings last night and the night before.

A

C

Great uh hearing on plan development unit at 360, 90, south jason street approval of contract, the south tacoma drainage improvement, phase, 2 project in south inglewood.

A

C

Of ordinance demanding the municipal code regarding trespass ejectment and exclusion, that was the one that was discussed a couple weeks ago. I believe, um okay also, so quite a bit on the 18th looks like the next is approval of an ordinance approving an intergovernmental agreement.

C

With cdot for maintenance on u.s 8285 approval of an ordinance regarding intergovernmental agreement with the mile-high flood district um for the design, right-of-way acquisition and construction of drainage and flood control facilities in the south england basin.

C

And that is the 18th.

C

Any questions or things we need to shift on the 18th.

B

No, I guess my only question is the start time for this are we are we, starting with the agenda, say around 6, 40 or so, or what's this time for the actual regular uh council meeting.

A

um So per the discussions that we've all been having, um we are planning on starting this meeting, um so we'll be combining the two meetings right. The.

B

A

Session will be happening first and then, after that we will have our call to order on the agenda. um So that way, it's very clear to the public that study. Such topics are not part of the regular meeting but they're there. They will be discussed within that same meeting, um so it'll go study session topics. First, then it'll go call to order and then we'll proceed with our regular regularly scheduled program as normal.

A

um So we are still planning on a six o'clock start time. I believe.

B

A

B

Sounds good and I guess the the other question I have is just consent agenda items. um I know we've done some of the appointments in the past as consent. I think we have. I may be misspeaking there, but um mayor pro tem. Do you have any suggestions on.

D

Didn't hear a lot of controversy over the appointments, uh with the one caveat being that we were down one member, uh so I think we have a 50 50 chance of getting that push through our consent.

D

um Most of these other items, I think, could actually go on the consent agenda, with the obvious exception of the public hearing.

B

Right, well, we wouldn't be able to do well yeah.

B

I would agree with that. So I guess the.

D

I mean I don't know how much discussion we're gonna have on the trespass ordinance. If we want to pull it so that we can discuss it, we can, but we already had one discussion on it.

B

Well, I'm just going to think back in second reading. Do we have a 7-0 vote on that or no.

A

um I will go back and look. I currently um do not have that information with me right now um and I don't want to pull away from my screen right now, because I only have one, um but I will look into that just to confirm, um but currently right now for that second reading we have it not on consent.

B

Okay, okay and the mayor protest, I would say: let's: let's put the uh appointment as consent agenda. If you say no, then I'll go with you, but I would say yes the reason that you stated I didn't I'm.

D

B

D

A

Okay, um how about this motion for south akoma area, drainage, improvement, phase.

B

Two, I would say no just because I'm hesitating on it, so that's the only reason why I'm saying no, it's a big project so.

A

Nope, that is absolutely perfect, and then I will update this one accordingly um to the voting that occurred at the last meeting, um but currently right now we thought no and then.

B

A

One would be this second reading for the intergovernmental agreement with um mile high flood district, um but I feel like I.

B

A

B

Was seven zero as well, so that could go on consent, but I just checked my uh my recollection on that.

A

Okay, perfect yep. I will double check that as well and that's what I was thinking. So we will go ahead and put that as yes, perfect, okay and I will got you guys going for the 24th.

C

Great on the 24th, we have a study session at the beginning on the consideration of outreach and communication plan for organized garbage and recycling. um So we have the presentation at 15 minutes. It doesn't look like we have a discussion time set yet.

A

B

So tim, just a quick question on that. Is that just regarding communication, or is this like discussing the art, the results of the rfp as well.

C

It appears just and I can double check with uh director d'andrea, but from what I'm seeing here. It appears that it's just a communications plan. Okay,.

B

I would think in terms of discussion, probably about 20 minutes for that, but.

B

If it's not, regarding the rfp.

A

C

Great and I'll confirm that um okay use it right away by third parties, there's another um 20 minute 30 minutes excuse me has been set for discussion and 20 minutes for presentation, uh yeah reserve parking spots for veterans. I just have a quick five-minute presentation: 15-minute discussion, um edda tax revenue share discussion.

C

So this was requested by mayor pro tem and it looks like we set 15 minutes and 30 minute discussion on that city, council policy, manual, discussion, 20 minutes and third 20; sorry, 10 minutes and 20 minutes, um presentation on city, payment of city, use, tax, 10 minutes and 10 minutes and that's the study session on the 24th.

B

Looks good mayor pro 10? Were you okay, with the 20 minutes on the uh the first item, the communication plan.

D

Yeah yeah, I think all the times here are fine.

B

C

All right, everybody, then for the seventh. um So the first is a code. Next update, 15 minute presentation, 30 minute discussion, uh festival permits, so it doesn't look like we've set a discussion time for this yet but 10 minutes for presentation and it looks like jd or someone reached out for a little bit more information on what this will entail. Right.

A

Yes, I did reach out for some more information regarding this, um so hopefully, um unfortunately, tamara isn't here so hopefully we'll be able to get some more information from her later this week. So I can put that in here um and we should be good to go with that. um From my understanding, though, um it'll be a co-presentation between jackie and tamara, and that is that is unfortunately about all the information I know so, hopefully we'll get more for later next week.

C

Yeah is that okay, then mayor mayor pro tem, if we just get a little more information and set a discussion time next week,.

B

Yeah, I think so, but mayor pro-tem is this: the item that uh basically just how do we communicate with possible vendors for the for events? Do you know.

D

It might be, I I don't know, though,.

A

I believe that discussion that you're referencing um with vendors for events for the 2022 season, um I we had brought that up with tony's um 2022 events um and then so I believe, that's something that she may potentially be covering in her presentation next week. um So I'm sure this is related, but I do know I discussed with tony um after I think it was a few manager meetings ago, but you guys wanted clarification on that. So I did um provide that to or asked tommy to see if she could help provide some clarification on.

A

It sounds good.

C

All right next is a resolution to accept land dedication from cdot a motion to approve the edda 2022 budget motion to approve the arpa funding list.

C

None of those are all those are slated for discover yeah not for being on consent. uh Next, one doesn't uh resurface: pirates, cove, leisure pool and lazy river.

C

Do you um you know much about this? One jade.

A

um I do not. This is actually another reason that just came in, um so the only description that I have right here um would be right there, unfortunately, and I'm actually not sure why the report title is gone. So I'm going to look into this guy and I can certainly get more information if there's anything specific that um any of you would need.

A

C

Should we then um hold off until we have more information next week to set this as consent or not consent.

B

Yep, that's fine.

A

Was there any specific information that um you guys were looking for.

C

um From my perspective, just the title really is.

C

The next one is award of contract to hazen and sawyer for final engineering design services for old hampden utilities, improvement project.

C

um Should this be on consent or not.

B

uh No just because of the dollar amount. Okay, oh yeah, that's just my thought, but.

A

And I don't believe this is like a returning contract um right, yep.

C

Okay, uh the next one is the quarter four modifications of strategic plans. This is really just the dashboard. I do every quarter, it's just an update. um We will be asking at that time to possibly shift a few projects that we didn't finish into the new strategic plan that we're developing.

C

So I don't think we have that for consent.

B

Well, we have it on consent, but the reason.

C

B

C

B

On consent, last time tim was um the week before we're going to be meeting in person right. So I thought maybe that gets covered during that during our retreat.

C

Yep and it will yeah this would be pretty quick. I think I'm fine with it certainly being consent, totally works, um ordinance, accepting south metro enterprise zone, administrative grant, that's on consent, uh council bill 4, authorizing agreements necessary to complete city debts, resolution project and there's a question about whether that should be on consent or not.

B

Which item? What were we looking at? Which.

C

ah Sorry, it's um there's a consent, question yeah: it's the cb4 authorizing agreements necessary to complete city, ditch relocation, project.

B

um This actually just came up at water sewer, board and uh yeah. This actually was pushed back, so this may not actually be on our agenda for well. It possibly could, but I would say no at this time.

D

Yeah, I heard just a little bit about it yesterday and given the gravity of what we're intending to do there, I do not think that this is an appropriate consent. Item.

B

C

Okay and then first reading of plan unit development at 36.90, so jason, that's not on consent and approval of loan agreement between the city and edda, also not on consent. Okay, um so going then forward to the 14th.

C

um Over so we have a study session, um so michael durkin um who's, our contracted coordinator for emergency management from arapahoe county um is working with sam watson and I on a presentation, um any thoughts right now. I'm certainly come back to it in a future meeting, but on what the discussion should be.

D

I'd love to see some after actions. um You know: we've used emergency management services recently uh enough that that would be good to take a look at.

B

Great kind of also like the lessons learned and that kind of thing steve, is that what you're saying.

D

Yeah yeah exactly this is what we're doing this is the benefit it provides. This is where it worked. This is where it didn't work. This is what we intend to do in the future right.

C

Yeah, it works for us and we, I think we could probably attach we have a few after-action reports that were written, um that we could probably attach to the council item for more detail.

D

C

A

I'm so sorry to be decided a discussion time for that.

B

No not yet okay.

C

Should we hold off on that, I say: hold.

B

Off just because it sounds like the presentation, time would be more than five minutes. Yes, it probably would be.

C

um Update on arabica county jail acceptance criteria, so I believe um sam watson right met with you, mayor pro temeri, to talk a little bit about this and I think he's working with his team to develop this.

D

Yeah, this is one of the items that I'm sponsoring. um I did have a conversation with sam. uh He stated his preference would be to to present the material himself.

D

um So I said yeah you know, given the circumstances, I think I'll go with your on that and we'll just have a conversation about what's going on now and if council is comfortable with that, we'll we'll let it in there and if we're not, then we may need to look a little further into the matter.

B

C

Great uh the next one review of modifications. This is for youtube plan. So basically, what this is is we've been collecting a lot of feedback from council members and then we'll have we have more from the public.

C

um So we'll do the check-in on the 29th of the retreat, um we'll get your prioritization of the plan, and then this is really another check-in with you um on whether um the modifications that we've collected, you would like to see added to the plan um and then we'll we plan to come back in march to ask for the approval. So this is really just another checking with you on the.

B

C

uh The next one and that's all that's actually all right now for the 14th is just those three items. um Do you know jade if we have any coming down the pike for the 14th or.

A

um Not that I'm aware of yet um I think that this is certain we're working with right now um and I haven't heard anything about any additional items that are coming forward for it um specifically.

C

Okay, great and just one thing, I can't remember if I think I put it on for the 14th I just sent it yesterday.

A

C

Sorry I couldn't marry thomas, you probably remember when the council adopted um your proclamation policy last year, one of the things that the policy calls for is a check-in with council at the beginning of each year um to basically prioritize um proclamations that the council has approved in past years. You know things like small business week for you know or as well as small business saturday.

C

um So I did. um I think I do plan to come. Come before you on the 14th for a quick study session check in to see if you want to prioritize any of those.

B

Okay feels good to me.

A

I'll plan on having that on the 14th um sorry about that time, oh.

C

No, no it's my! I just sent it to you last night. I wouldn't expect it to be there that quick, no worries. um Okay and it's 8 22. Do we want to go a little bit further? Do we want to pause at this point or.

A

um Do you mind if we just quickly review um just to make sure that we haven't missed anything? If I just review my list of notes that I have currently um just to ensure that we have everything answered for at least the upcoming meetings, sure.

A

Then I'm just I'm just glancing at my list and just making sure that we have it all covered. um If that's okay,.

D

Did I miss the right-of-way discussion? Is that coming forward.

B

It's next week, isn't it uh was that next week or was it the 24th, the 24th? I think.

A

Right away on the 18th is this one: you were discussing. No, the discussion.

B

No, that's not it. It should be keep going jade there. We go yeah.

A

Okay- and it looks like I have all of my questions answered, so I think we're good to go on my end, but I'm happy to scroll down back to the.

B

No, I'm I'm fine pausing. Now.

B

Just to give you time tim to get ready for your next meeting. Oh no.

C

Worries yeah, just there's two, two quick things: um that's okay! I just wanted to to bring up. The first is um in terms of council requests. um I think we've received one from mayor pro tem ward, relative to disposition of surplus property, so that's been entered by creston finance. Has it um were there any? Probably not, but just wondering if the last two times you met, um if there were any things that need to be addressed as a council request.

B

No, I don't believe so.

C

Okay, um the last thing I just wanted to like- let you know of so last night. The library board um met and um director underhill did- did bring up the topic of um what you all were made way to made aware of about um library, hours, um safety issues, coveted issues, um coverage issues and the library board did express support in going to reduced hours, which could also potentially include having curbside pickup and then having people sign up to use computers.

C

So um my understanding is that director underhill is working on a memo that I'll look at that will basically um express what the library board discussed, um but I don't know if, if it would make sense for me just to pass that on to you or if um you would like it as a discussion topic somewhere on your on your agendas.

B

I would like to get it as a. I would like to get information before deciding well and bring it up to council if they want to make it a discussion item. That's the way that I would like to see it. Okay,.

A

Would you like to potentially add that as a question under um staff choice or mayor's choice for the next meeting.

B

Well, we so we'll have the information prior to that.

C

We should yeah, um I will check with her with christina this morning and see when she expects it would be done. But given that it's wednesday, I would think friday at the latest, um if not earlier, would be when we could get it to you.

D

I think there might be a larger underlying question here that remember nanny camp kind of touched on when she brought this up. That may bear further discussion. I'm not sure if I can actually articulate it, but the change in library hours is a change in the service delivery model for the city, and it represents a pretty sizable change in the services that are available to the citizens losing one-seventh of the time that the library is available.

D

So I think the question that was brought up is when we're making changes to the service delivery model that have a sort of a larger impact. Do we want to have that discussion at council level before it comes through? Is there a policy that we can adopt that might ensure that we're not just informed of these changes, but also able to either consent to them or veto them.

C

Yeah totally, uh maybe tim ward. I think that makes a lot of sense and I think that's something I've been kind of thinking about in the last few days about you know the best way to proceed with this, so um the I guess, the the question, though, is it's a little, um at least from the library's perspective. It is their request.

C

Is time sensitive just given um some of the issues that they're dealing with right now, so I don't know if it's would make sense, as jade mentioned to just to have it on the agenda as a discussion after you get the memo or um if we just just hold off entirely.

D

To the library the horse is kind of already out of the barn, so uh that's not the primary concern here. I think there's a larger concern over just what I said earlier. Changes in general.

C

Would you like to see maybe a study session on that at some point in the like? If we did that in march or april, would that be okay.

D

I think that would be helpful it would. It would help us at least understand where the guard rails are um and if we need to move them or um look at moving them or if we're comfortable with the current situation.

C

Okay, put that in.

C

In terms of the library issue, what's the best way to proceed.

D

Comfortable with the memo on that, okay.

C

And then plugging in time under mirror council members choice or.

B

Yes, under mayor's choice: okay, just so everybody's aware.

A

And then um are you gonna want an attachment under that? um Typically, we just put um the title of the topic that you want to ask your fellow council members. Are you, okay with that.

B

Well, I was gonna say if, if there's an attachment, I I I feel there should be a test to that item on the agenda.

A

Okay, so you would like the memo that memo attached potentially um and then.

B

We have information on it, I think it just. It makes sense for me to to be on the item.

A

Is there a preferred title that you'd like for that to go under or because it feels like a big topic, um so I don't want to miss word it on the agenda or put something that isn't um exactly what you guys are wanting to discuss. um Is there a preferred title that you'd like to have.

B

Just like library board memo, I'm not sure if there's anything yeah.

D

I think this one is actually very specific to the library yeah.

A

Perfect, I will have that in there.

B

Anything else assistant, city manager of god, is it for me. That's it for me as well anything else from you mayor pro tem.

D

Nothing to add thank you.

B

Perfect, I think uh that concludes today's mirror. Managers meeting um everyone have a great day thanks so much as well, thanks bye.

C

B