City of Englewood, Colorado Mayor Manager Meetings, 16 Mar 2022

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/132687?handle=95BF94FDA0D44A1B8CB7FD8D2811888A
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/132686?handle=CE1A6543D8394C6EB28ABCE22C7BC7C7

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/132687?handle=95BF94FDA0D44A1B8CB7FD8D2811888A
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/132686?handle=CE1A6543D8394C6EB28ABCE22C7BC7C7

A

B

Perfect all right good morning, everyone, this is the mayor managers meeting for wednesday march 16th in the room with me. Right now is city manager, sean lewis, uh city clerk, stephanie, carlyle assistant city clerk, j, trusket, reed and assistant city manager, tim dodd, mayor pro tem, steve ward should be joining us a few minutes late.

C

All right, we will um start with march 21st, and the first item is um a study session on the charter framework and the charter revision project. So I think we've got um our consulting attorney. That's coming in to do that and then uh next resolutions, regular agenda, bates logan park renovations, grant we're um seeking a grant for five hundred thousand foreign slogan and then a resolution establishing city council meeting dates in july.

C

So um in discussing this tamara- and I were thinking that um if we did this resolution- that it would just kind of essentially make it official, so people could plan for it to have a meeting on the first uh wednesday. Excuse me first monday and the last monday of the month and then take the intervening off so um and then the next is march 24 as market wheel, public hearing.

C

Scoot down looks like um did this: did the study session have time frame? Sorry, jane.

A

C

Okay, great and so um next is going to be strategic plan um updates, so we'll also be going over. um You know the prioritization that you did um on this one and we are still waiting on one council member for that, but we hope to get it before um then, but we're just going to tally the scores as we have them, um but not finalize the actual document.

C

Until you all wrap that up get it approved, make any last changes, and then um pirates code play structure, painting and wrap a proof letter of support regarding revision to colorado, liquor code and that's for consumption on city right-of-way and an award of ogm to badger for purchase of meters and encoders.

C

That's for our utilities department and then the second reading for the wiki alone applications both of those- and I will mention that um we did get that posted the night of your meeting, because you have to have seven day postings, but we only post it on the web and uh tamara thinks that's sufficient. But uh when she finishes her legal analysis, we may find that we have to post it in the newspaper.

C

We don't right now think that that's the case, but if so we'll let you know and then kick this off to the following meeting, but we that will mean that it will have to become a special session if we do that um and then an ordinance accepting dola innovating housing, strategic strategies, planning grant or code next approve ordinance to amend.

C

Cb10, uh let's see regarding marijuana regulations, cb11 approve an ordinance uh authorizing iga with rtv for cost here and the trolley and then approve ordinance regarding pud, 3601, south huron and then pud at 3600, south uh galipago and that's it and I think we've already decided on all of those consent. Items right, jaden.

A

Yes, but it um I am seeing a note that dola was I'm, I'm thinking. Dolo was not supposed to be on consent, and I believe it was. I just want to go up and double check. um Would you prefer for that not to be on consent or.

B

I think that that was six. One though wasn't it was that that second reading.

A

Yes, I believe so and I can go ahead and double check. The vote count as well. um Yeah.

B

A

We can, we can add it to consent, otherwise, we'll take that off.

B

Okay, I thought it was 6-1, so the the.

C

Only other item.

B

I'm sorry go ahead.

C

B

Okay, the only item that I believe we may not want to have on consent is just the resolution about july. There may be some discussion around that may or potem feel any different on that.

D

I detected council consensus on the subject of the july.

B

Okay, we'll keep it on then.

A

C

Great, if there are no other questions, comments concerns we'll move on to march 28th um the first item. uh Well, these are all study sessions, community safety report and that will be um police. I've talked to, I think, almost every council member about your desires and wishes and I'm I've boarded those to uh police command staff.

C

So we'll finalize that and then fund balance operating reserve policy for the I'm sliding ratcheting and citing policy for that, and then we'll have the 20 february 22 financial report and then uh study session regarding just regarding.

A

C

A

C

Oh good, thank you, so just those three items then and looks like we've scheduled times for the first one, but we need to do ratcheting and sliding how much time would you want us to put on that for discussion.

D

uh My ballpark is 30 minutes on that yeah. That was my thought too.

B

Is that really only a 10 minute presentation, sean.

C

That's what the department submitted.

B

Okay, all right so yeah 30 minutes and then I would say five minutes on that last item.

A

C

Easy enough so april 4th um we have the study session regarding family paid, leave or paid family leave insurance, and I think, is this: the one because the state- yes, that's new state law that takes effect in 2023, but we have to opt out. um If the state accepts our current family medical leave, provisions and salary continuation, we could potentially opt out of that. With this old.

C

We have to do the resolution or eventually we have to do a resolution, but the state has to approve our plan in order to opt out of that, and then resolution on equipment purchase from bird camp incorporated for a pothole patch truck and then resolution approving walk-in wheel plan upgrades resolution authorizing the acquisition of property for southingwood flood reduction project. You may notice that this has been moved back.

C

um We did have some last minute um wrangling, but with the opposing council and illegal was working on that tamra was quite hard with maria d'andre and I think we've got consensus now, but um we did have to move that back out of concern that we wouldn't get there in time um resolution uh authorizing possession and use agreement. This is actually changing to acquisition of property.

C

I think the possession in use- um we don't have to do that anymore, we're just going to buy it out right still on april 4th the proclamation for arbor, day birthday and a motion for professional services agreement with root policy research in the amount of 160 000, and that is for housing assessment.

C

That's actually you did the grant, and now this is the contractor that we've selected to do that work. But dola will, um you know, provide.

C

Most of that money.

B

80 of it half and half okay, are you still there sean.

C

I am sorry just reading that uh and then recommendation for change order. Number one with eason in a word of a contract to summers, construction or alley. Grading stabilization project for the coming summer uh approved bill for an ordinance approving the annual agreement with arapahoe county to receive cdbg funds for energy efficiency program.

C

That's the annual uh consideration of a bill for norman's amending.

A

C

um I'm in the e-wood would code for festival permit. This is the one that we had the study session on and then equipment leads purchased through komatsu, financial for one wheel, loading, wheel, loader and then equipment lease uh for uh backhoe from caterpillar approve an iga with the city of sheridan for vehicle maintenance and repair, and that's it.

A

And I have confirmed regarding the two um items that are coming forward with leasing. They will have a presentation with them to hopefully um answer questions um that council raised from the previous meeting.

B

Okay, how many items did we have on the fourth.

A

C

Is what I want to go ahead and assign consent items since we're a little out of schedule or wait.

B

We could do it now.

C

Okay, so we have the one study session and then equipment purchase. So this is a purchase. um It's a big dollar amount, but um sent on that one for the pothole patch truck.

B

I would say yes on that one: oh wait! This is that's a pothole patch truck. Okay, the the the heavy equipment ones are always like. I struggle with uh can't recall. Did we have them all pulled this past monday or two mondays ago? The equipment.

D

C

I said that this is the one that was the least one did get pulled.

B

Just how do you feel on this? Do you think we should just keep them off consent, just based off of recent history.

D

That's probably the best idea, um yeah.

B

Yeah, let's the heavy equipment ones, I would say just keep them off consent.

C

B

Well, for now, we'll see we'll see what happens on monday night, but or at least on the fourth.

B

D

C

D

B

This time of year, anyway, sean like march april, um the walking wheel plan.

B

I would say yes to that one for consent.

C

And then acquisition of the stormwater pond properties.

B

I would say no to that one.

C

To both two notes on that.

C

And then our day proclamation earthquake proclamation.

C

Social services agreement with root policy, research for the housing grant.

C

These are also when they got pulled the grant got pulled. I.

B

Was gonna say this was six one, so I would say no to that one as well.

C

Oh okay, yeah! That's all well.

B

It's just because yeah just because the the the fact that the dole actually got pulled as well the professional server that would be expected.

B

The change order- I would say yes to put it on consent, but I can see that getting pulled as well.

C

Yeah we just had um you know exceptional amounts of snow, although I feel like we say that every year.

B

Yeah so we'll have another one tomorrow.

C

Yeah alley greeting this is, I think, the same company that we've used in years past for this, but it is a large dollar amount.

D

I would recommend keeping that off consent. uh I think there might be some questions regarding the contractor's performance on that.

C

All right, and if you can let us know that in advance would be great, uh approved bill agreement with rappo cdbg. This is definitely annual.

B

I would say yes to that one.

C

A

I did go back through my notes and while the dolo grant was pulled, it was a 7-0 vote. So do you want us to make those corrections.

B

Yes, please, if okay, yeah, okay, thank you thanks, stephanie.

A

So dola will be a consent item yeah, which then brings us to. There was something on this these days.

B

A

Yeah is that one okay to do with consent as well? I would say.

B

Yes, as well just basically this meeting.

A

Okay, thank you.

C

Festival permit, I think there was consensus and during study session on this one moving forward. Oh it's already marked as yes, sorry and then equipment leaves purchase.

B

Anything that's another heavy equipment.

C

So that next to our nose will be down.

C

uh Last one: okay, no, and so each year, with sheridan in greenwood, village and cherry hills, we do agreements to maintain their fleet.

B

I would say yes to that one.

C

Agreement um moving on to april 11th is everybody ready city center redevelopment update by sdb and triba the uh the first study session? Second review of recommendations and early action plan on the santa fe pel and then review 2023 revenue expenditure underlying forecasts and assumptions, presentation on city payment of city use tax.

C

um Now I think we'll hopefully have that on there and that's it on the 11th for study sessions.

B

C

B

C

B

We have times for both on those study sessions.

C

C

60 minute presentation.

B

Good god presentation seriously, I can't see a presentation going. 60 minutes would.

C

You like, let's.

B

Just because they're going to be talking to dda and then I can get a better grasp of how long that presentation is or.

D

B

D

You can't see a presentation from skb going 60 minutes.

B

Their actual slides, no discussion, yes, like presentation with discussion, yes, but I can't see a 60-minute presentation super long.

C

Yeah, we'll we'll pass that along to the department and then you'll have a better feel after the dda presentation, good idea um and then the next one is 15-minute presentation on the santa fe planning environmental linkages study.

C

This is somewhat of a formality. In terms of I mean it's an important study, but it's um something that's required for federal projects.

B

Yeah we've had them come up. I can't I don't remember these discussions going super long, but maybe like 20 minutes discussion, I would say.

C

Yeah, because I guess this is the recommendations coming out of that oh yeah, 20 sounds good and then forecast for 2023, oh 30, minute presentation, wow.

B

Is this coming from director lo.

C

Yeah it's coming from finance. Okay, so we'll be doing it.

B

How long do you think that might go uh steve? I can't see the discussion being that long. I would think 20 minutes, but.

D

C

And then jane, maybe you can ask them if that could be just clarification, that they were, including if they were including discussion in that 30 minute window, probably not, but might be a little longer than that.

A

C

A

I'll be good.

C

Great, thank you and then um city use tags. This is the one where directors were all going home about it and then, as we realize that spr also pays this tax there's been a little bit of support wayne on this. But right now you know parks, recreation, public works utilities where our contractors remit this use tax on our own projects, and so in some ways it's a shell game. But what um we've realized is that littleton pays half of that for all of those massive spr projects.

C

So the question is: do we just keep paying ourselves in order to continue collecting all revenue, or do we just exempt ourselves or do we exempt all municipalities so we're having some internal debate? If you all have thoughts on that, please let me know.

C

um And I think that's it so.

B

That was 10.

C

Minutes, discussion and presentation.

B

So sean, are you just asking like during our one-on-ones, maybe yeah.

C

I think it'd be helpful. I mean we'll probably bring all options to you for the meeting, but um yeah. If I get a sense that council is kind of leaning in a direction, we might put a little more analysis but we'll we'll be giving you all options. So if you have thoughts feel free to, let me know.

B

So it's basically like intercompany transfer right is that what you're saying on well, we could talk about it later, but.

C

Yeah I mean it's, it's a tax that you need. You know like when swedish does a 90 million tower they're paying a tremendous amount of use tax on that construction, and we we do the same thing when we're putting in you know the south eaglewood stormwater system, we're paying our contractors remitting a used tax, but we're paying it out of those enterprise funds and then that news tax is gone. It goes into the general fund, which you know.

C

The same thing, though, is for public works and parks, recreation library, with their big projects. You know those are general fund paying the general fund, then going back into operations.

C

I think the pain point came from utilities and spr who said this is crazy: we're just driving up the cost of our projects by charging this use tax.

C

Okay, um let's see, are we ready to move to april 18th? I am so. We have consideration of citizen of the year um looking at nominations for that elevate, inglewood, graduation, we'll recognize the folks who are completing that um small business practical meet small business week, proclamation which is may 1st through the 7th, be at this meeting and then um of organized garbage and recycling collection initiative.

C

Okay, so did we have a study session on this? Yes, we had a study session on the public comment or public outreach portion.

C

Okay uh feel free to give me thoughts on that too. If you wanted a study session before this comes to promotion, um and then we have a cbo4 authorizing agreements necessary to complete city, ditch project and that's it on the 18th.

D

Definitely need a study session on single holler before it comes forward for a motion got.

B

It I was thinking the same thing.

C

um Jade or stephanie can y'all convey that.

A

Yeah I'll reach out to maria and we'll figure out a good time for the study session prior to the 18th thanks.

C

um And then we have uh or sorry we ready to move on to april 25th.

B

C

We will have a march financial report for that and then, with trolley update and future planning and an estimated assessment penalty fee.

C

Review preliminary 2023, cip with um city council and then the boards and commissions.

C

Is that the one that's going to be a joint session with those boards of commissions.

A

C

Yeah, I think that that's what we discussed and then um use tax paid by steve inglewood, um so this would be the act. Oh no! This is a study session. Okay, that's showing up twice. I think!

C

Oh, that's because I asked him to put that on, but the department had already put it on sorry about that tim. Don't worry! Get that one off any questions. On april 25th, moving on to may 2nd yeah public service week proclamation um sanitary sewer inspections, uh contract with pro pipe in may 9th. We have code next update.

C

Moving on to the second page, we have um an executive session on may 16th may 23rd monthly financial report for april june 6 two proclamations pride in juneteenth june 13 40, commission interviews.

C

June 20th review of the operating and staff prioritize capital requests june 27th final study session on the proposed revisions to the charter june 27th citizen of the year.

C

We have a financial report and then the ballot question for proposed routine charter um provisions and then the study session, I think the rest of these are routine after that I believe I did want to ask um mayor mayor pro tem. If um you know we've been doing some analysis on the question of you know a tax question for this ballot year that could be on the ballot with the charter. If we have any in-depth charter revisions, um you know that could be what we've talked about mostly is something for streets and alleys.

C

As you know, we're funding those at about 1.5 million on average and our street assessment program, which surveyed canberra cameron, every street in the city, said to maintain what we got. We need to be putting three million a year in so we've been done. Some analysis on what you know. One cent on the sales tax- um you know, half a mill to one mill on the property tax would generate um for that, but we really need to plug that into a study session.

C

But, frankly, if you all don't have any interest in that, you won't bother with that.

B

Yeah sorry sean, um I would say if, if staff wants to consider it, I think obviously it needs to be a study session items and get the way in from all the council.

D

If we have problems that we need to solve and increasing revenue through taxation is the means of solving those problems, then we need to have that discussion, because the discussion ultimately becomes. The question of. Is this problem big enough for us to solve with the tax increase? Or is there another method, or do we just not want to solve the problem and I'd.

B

D

That discussion, both for alex and for public safety frankly.

C

Yeah and one reason why I think that the alley discussion is becoming more acute. Is you all have directed me to ask police to tell us tell you their needs. So when we have the crime study session, there are going to be a number of asks that police come to you with um to say you know, based on senate bill 77, you know our police officers are spending far more time doing reports that could be helped with a couple of civilian positions that are called desk officers.

C

They've got a number of proposals that they're bringing to you. I suspect that could result in a budget amendment that would increase the budget for police, thereby you know shrinking the amount of money that we have for you know, other needs, etc. So um I do think it's timely to discuss uh okay revenue.

C

And then um I did take down um a council request, but I don't have it in front of me from monday night.

B

Really, I didn't have anything.

C

Let me do that.

C

uh You know what maybe it was just that we wanted the cultural arts commission to review that proposal from mla. So maybe that wasn't requested.

B

I I don't have anything written down.

C

Anyone on staff have any other items.

A

I had one last little thing that I just wanted to share with you all um in outlook. I've recently created a mere manager agenda setting group, um and I realized that a lot of the email or the emails that I've been sending with the agenda item sheets have actually been going here um so I'll all from here on forward on also send it to the direct email links, but if you guys do need to access to the old ones, um if you scroll down under groups, you should be able to find that in your outlook.

A

That's the only thing I wanted to share.

C

Okay thanks, I like to uh organization.

B

All right anything else from staff or steve, you have anything I'm.

D

Good. Thank you.

B

Perfect all right everyone, so it's right at nine o'clock. That concludes our mirror managers. Meeting everyone have a great day. Thank.

A

B