City of Englewood, Colorado Mayor Manager Meetings, 12 Jan 2021

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From YouTube: Mayor Manager Meeting - 12 Jan 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/104731?handle=83CE59D7E5DD484DA7CF65A28496B1E7
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/104730?handle=BFCF5821C686439F8C72DDB705F4E02E

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/104731?handle=83CE59D7E5DD484DA7CF65A28496B1E7
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/104730?handle=BFCF5821C686439F8C72DDB705F4E02E

A

Recording jane yep, you're recording now, okay, great um the time, is 8 36 and it's tuesday january. The 12th- and this is the mayor manager meeting and in the team's meeting, is linda olsen, alex doratek jade, trusket reed john lewis and stephanie carlisle and um we're reaching out to mayor tim sierra to see, if he's going to be here, but we're going to go ahead and get started.

B

All right thanks mayor, um we'll look at january 19th.

B

First, we have dr cogg's aging area agency on aging report and as the first study session item, then we have a study session item on the excel energy transmission line that goes through a portion of south inglewood, we'll have the monthly financial update status, update on short-term rental ordinance, really focusing on enforcement on that one and then, in the regular part of the meeting we have an award for excuse me, approved authorization of the annual highway user tax fund award of contract to hdr engineering for the south inglewood, storm sewer, outfall project award of a contract to elite surface infrastructure, for construction of the service center drainage, parking lot, improvements and a resolution to reappoint um associate, judge david, a spritcaire and then we'll have the 2021 bulk fuel fluids, purchase and bill for an ordinance second reading um on public mutual aid and emergency response and the code of ethics will be second reading and looks like both of those can go on consent and then a motion to approve billing software contract with cogsdale.

B

That's the big one and then open gov renewal agreement, number one request: budgeting and planning suite to add capital improvements, planning tracking, oh looks like we've got one more um and then t norm ordinance changes. This is just to keep up with current regs on radioactive material in our wastewater biosolids.

A

So we really only have three that are on the non-consent.

C

I did want to bring up. I did know that they um asked for a resolution to be brought forward as well. um Hence why I have the resolution with the blank spot spot. However, I didn't quite catch their title that you guys were needing for that, um so we would technically have four.

B

I'm sure what what's the topic of just blank resolution.

C

No uh last night, um I believe.

A

An agenda item.

B

We are not going to have that ready by next week: okay, okay,.

A

Just maybe the.

B

A

Would you let him know that then.

B

uh Yes, I will all.

A

Of council, I guess because they're all gonna.

C

B

B

um Yeah, that's a good idea I'll do that, um but jade can you go back up and see if there is any of that that could be so. These are.

C

These are all currently consent. Oh.

A

Okay, great, that's why I'm saying there's only three yeah, so what I would really like to do is ask council not to take things off of the consent agenda for typos for more simple things, but rather for more of like I.

A

We really need to talk about this, because so I'm going to send an email out to council members that tend to take it out just to say, could we you know if it's a if it's simply a typo or something like that, go ahead and try and con not that I don't know if the people are going to do this or not, but I I just think it's not smart to be spending time on on things that are just really something we should probably call ahead and find out about, but we'll see if that changes anything I don't know if it will.

A

But I don't mind you know people pulling things off if there's some kind of major thing that we need to maybe talk about.

B

Yeah that makes sense all right ready to move to the 20th. Well, we went over the council retreat agenda last night. Did you have any more thoughts on that here? I.

A

B

A

I don't know if you're gonna get any feedback from anyone else. Yeah we're.

B

Gonna, do a dry run um with uh the directors tomorrow um at the leadership team, and so I I'm wondering if we can consolidate a couple of those strategic planning items, but maybe I'll just leave it as as is right now.

A

I am worried about how long it is to be on zoom. That long I mean it's really.

B

A

B

A

B

That's good feedback. I I really think we might try to combine um or just shorten a couple of those first sessions.

B

um The challenge is, we don't really have carry well, but I had moved carrie back to even later when we had to change the time, but we don't have carrie until 12 30 when he gets out of class all right. um Moving on to um 20 the joint council meeting, um we I do have krista finalizing that agenda to get sent out. Littleton wants to see it before it goes out. um They made that request yesterday.

B

So okay and then um next is february right.

A

Before it goes out,.

B

uh The agenda, oh, I mean staff. The littleton staff wants to see the agenda before it goes out.

D

Sean, who is um so, are we technically hosting that meeting or uh how does that look or staff wise and that type of thing.

B

Yes good question: we did um offer for ryan to do the zoom link to everyone, who's, a panel, who's on council or gonna, be speaking and so uh he's gonna. Do that and then um the mayor will be chairing the meeting.

D

Okay, so does ryan know had to be there.

B

I'm not sure he does.

C

Sent out I.t, um I sent that out last week for crystal.

B

Oh great thank.

B

You sending messages to people here, maybe some our discussion.

A

That we, we could have a lot of public watching right because that's okay.

B

Now, we'll let him know that jade. Can you do that.

C

B

All right february 1st, um we have review and discuss drafting with emergency operations plan. uh This is this is the local version. What you saw last night was the county-wide version. That inglewood, of course, has a part of, but this one is our own uh plan that we got wrapped up in 2020 and it's now ready to come to council, and then we have the green building code, discussion for study session item and then the last study session item is citizen of the year in terms of how you want to move forward with nominations, etc.

B

Then, just two motions right now: removal of transportation advisory committee alternate member, uh I'm assuming stephanie, that's for attendance or something.

D

B

And then rim system rfp approval, that's the records management system. You might um spell that out for us jade. I might not remember that next time.

D

B

Records information management system again.

D

Yeah management system, so we're shooting for the first, um so hopefully that will all come together.

B

Mayor this meeting probably is also where we're going to bring back um resident safety. You may have noticed or not noticed, that we pulled that off of last night's agenda.

B

We just wasn't ready, and so the police is still trying to pull some statistics that I think that you guys will insist on similar to what you insisted on for transportation. I didn't anticipate it as much there, but definitely on resident safety. I think we need to have robust crime stats in your report.

A

Yeah in in those um stats, is there a way to do any uh demographics on people.

B

A

B

I asked the court if they had the ability to do that. I I don't know. I know that they're doing it probably now that the new state legislation yeah alex.

C

B

That part of the requirement- I'm sorry sean, say that again tracking race um statistics or democratic statistics, yeah.

A

So did that start january 1 or when.

C

That started on.

C

In may of well.

B

C

Started in spring summer of this year, I don't remember the exact date. I could certainly get that for you spring summer of 2020.

A

Okay, I I I would like to start having a regular report on that. Like okay, you know whether it's every six months we get a report or something I don't know.

B

Yes, excuse me, I think, that's the plan I mean uh in the police reform task force. I think that there's a little bit more reporting to council on that type of thing, but I'll work with john on that all right anything else on the february 8th. uh Where are we uh we're now on february, 8th, okay, um so february 8th, is where we've been president safety? Thank you jade.

B

um Can you just go back up and let me look at: um did you do that because we only we already have three items on the study sessions for february.

C

1St, however, um we can swap out citizen of the year for resident safety. um I just know that both these discussions or presentations are a little bit lengthier right.

B

C

Why I have it the way it is.

B

Okay and now scroll down a little bit more.

C

And this is just a study session.

B

Yeah, okay, that does look better for now, so so mayor, it's going to be february 8th on the resident safety, okay and then we also have unified development code assessment um update so we'll be going over all of the public input that we've received and um kind of talking about next steps, and then we have the charter amendment for the election of the mayor on that one as well: okay february 16th, we have um vacation I'll, go ahead, 70., I'm sorry.

D

um On the charter amendment for the election of the mayor, um we mer, when you anticipate, for you, know, discussion on that and then certainly what type of materials will staff need to present to you, for I know I've asked you a little bit of this, but I don't know if this is just an initial discussion or um how much time we're planning for that. I.

A

I think if we need to move this so that you can get more information, I think I think all of council is interested in this, so I don't think it's a matter of deciding if we want to do this and put it on the on the.

D

You want to see what that that would look like. We don't need to push it. I just want to make sure we I understand exactly what so.

A

So I would say that we look at other cities around the metro area that have done this and the different ways that they've done it and then how would this work with ours? I mean we made a very specific um choice to kick this down the road a little bit, because we didn't want to take only one at-large position and committed to being the mayor every every four years and nothing else so.

D

We can't kick it too too far, because it you know, we need to start right.

A

So what we were doing was making it so that we put it on the ballot this next year, and I my hunch is, I mean I, I assume we're gonna- have everybody at least enough in agreement to do that: okay and go into effect two years. The next the next round. Well yeah the next round.

D

Of an at-large position- correct, yes, okay, great, okay, otherwise,.

B

We're having a special election.

A

That's the other thing too yeah.

B

A

D

With you, yeah we'll we'll get we'll get uh alex, and I have already started working on this. So we'll start getting that all together.

C

D

Long, do you anticipate this item.

A

Well, I think it's going to take several times because there's decisions we have to make about you know what we want to put forth on that you know by july. What exactly do you suggest it to be? Is it a two-year term, a four-year term.

A

Whether we you know yeah, I don't know so I also what the um I don't know. If the power of the I mean that would be a charter change, but what what kind of expectations are there with this and how to? I don't know so, there's a lot of questions that some people have about it. Those who are are not really happy about. The idea have a lot of questions about it, but what would mean for this would be for that?

A

I think there's I think, they're easy to answer, but we have to decide what the answers are.

D

And you said I know you had mentioned littleton off the top of your head. Do you know of any other cities I'll I'll research it on our clerk's list serve, but.

A

Oh there's one in the north that went to that and I can't remember which which city it was um cml might know too because, but I'm sure you're going to find through your clerk stuff. But I bet cml would know too, where they went to a voting.

B

Mayor all right.

B

um Moving on then to um february 16th is that right: jade, yes february 16th, we've got um just two items or two items right now: vacation of a portion of south huron street right away, a vacation of west cornell street right of way and a portion of associated alley and then february 22nd. We have um city of inglewood, sewer, connector districts, rate analysis and monthly financial update.

B

We have on march 1st bill ford, norton's first reading, vacation of a portion of west cornell and then first reading of the south uran right-of-way you're on, and I think that's it um jay. Can you go back into the top? Are there any time frames we need to assign? I know we sometimes do this and I pass right over it.

C

No you're good. um I think we have all the time frames set up for this guy. However, I did have a question um for the month of financial update. We currently have representatives coming for all three of these items, um but we normally do the monthly financial update first. Do you still want to continue with that, or would you prefer it to? Last.

B

I defer to the mayor on that.

A

So you're just asking because we're having guests that we have them go first.

C

Yes, I just wanted to see what your preference would be. I'm happy to have it go first. I just didn't want to.

A

I think it's wise to have them go first. All these other folks go first and then do the finances. I think perfect.

B

A

Good fine, don't you think.

D

I have another question um based on last night's discussion. It sounds like you will be bringing forward the revised board and commission handbook by resolution as well. This meeting so um not a consent item and I just haven't- had a chance.

A

Oh yeah good catch that maybe that was the rest and then the other one would be. When do we want to put in the police one down the line in february.

B

um Say that again, stephanie.

D

Oh, we just need to bring back the to formally adopt the revisions of the board and commission handbook.

B

Oh okay, great.

D

That's my resolution, um I don't know if you would say that's consent worthy or not um we're, okay, either way. That was one thing we needed to add and then you're right there we do need to figure out which meeting we want to bring.

A

We're making we didn't make any changes to the board and commission handbook last night right. You didn't, I just think, we're on consent. We've all seen it. Okay,.

B

And mayor I can go over the if nobody else has anything the council requests from last night sure um we have information, uh get information on increasing the sidewalks for a whole block where narrow sidewalks exist. If we go four feet, would we be encroaching from that's from sierra there's, actually one that I just asked maria to get that councilmember russell asked, and I think it was something technical, but I can't remember what it was.

B

So I didn't get that one, but maria assures me she has it and then um it wasn't a request per se. She just said I think we've got some graffiti on broad bay broadway, but we're going to get um just check and see what enforcements on that report out on that, as well as illegal parking tickets and illegal dumping.

A

Graffiti thing, I I think there was a bit of a wondering about what happens with us as well, but maybe all of council. I don't know if we've had a graffiti council request recently, where it reminds all the council. What happens when we're cited.

B

A

B

I'll just add to that remind us the process of graffiti cases, yeah, okay, well I'll, tell you what one thing that happened was. I believe it was christmas eve we had or possibly christmas day we had um many many businesses along broadway that were tagged as well as the broadway bridge. It was a pretty mess and it's all the same tag.

A

On christmas, eve.

B

I think it was either christmas eve or christmas day it was one of the holidays.

C

A

We're still cleaning up from that.

B

And that's all I have.

A

I don't think there were any others that I.

A

A

What the illegal dumping did you say that in the alley.

B

Yes, I've got illegal dumping as well, and that is going to be on the mostly alleys. So.

A

Okay, great, I didn't hear back from nathaniel, so um don't know. What's up all right is there anything else.

B

I don't believe so.

A

All right, uh it's 8 56, and this ends the mayor manager meeting sean. Are you going right into another meeting.

B

um I don't believe so.