City of Englewood, Colorado Mayor Manager Meetings, 20 Jan 2021

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From YouTube: Mayor Manager Meeting - 20 Jan 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/105406?handle=E5967787CA1B49FC90B2B6EA53C3766D
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/105405?handle=98CFB8FD6F99466FBEFB7C62251D6168

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/105406?handle=E5967787CA1B49FC90B2B6EA53C3766D
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/105405?handle=98CFB8FD6F99466FBEFB7C62251D6168

A

For sending this so late last night.

B

Yeah no worries: uh we should be good to go.

A

Good to go okay good morning, this is the mayor manager meeting of oh, my gosh. It's january, the 20th a big day wednesday at 8 34. We didn't hold it tuesday, because we had a meeting tuesday night so in the team's meeting is linda olsen alex dortek jade, trusket, reed, nathaniel, sierra sean lewis and stephanie carlow.

A

C

Right. Thank you, mayor.

A

C

A

Finish quickly right because you have a meeting at nine. Oh.

C

A

C

Okay, um so we have the council retreat on for january 23rd. I think you're familiar with that agenda and then the joint cities, uh tri-cities council, meeting on the 28th with sheridan littleton and that packet is almost ready to go, but I think we're going to send it first thing monday morning and then february 1st we have.

A

Hang on a second can I go back to that? Is there no way we can send it on friday? That is a lot of really substantive reading. It's not like reading a thousand pages with a lot of budgets that are, you know, not budget. If there's any way, we could do it on friday. I would love to give people that extra time, since we have that weekend, we have a saturday retreat and.

C

Okay sure I'm just uh texting till now now friday.

A

If it's not, it should be ready anyway, right so yeah.

C

I mean, I think, we've got everything gathered up, so tim sent it to me yesterday. He just said that he that the other cities maybe were planning on the monday but yeah. I think we can get it out on friday and well.

A

Maybe tell the other cities we're going to send it out on on friday. um Well, we meet tomorrow. Good morning, you meet tomorrow morning, right yeah.

C

I think so yeah um and then so. On the february 1st study session, we've got three items: citizen of the year green building code and review and discuss drafting wood emergency operations plan, and so we have assigned um times to citizen of the year well presentation times to all of these.

C

But any do you want to add the discussion times.

A

Well, so I wasn't sure what to make last night of um so nathaniel cheryl sent an email last night saying and I wasn't sure what she was referring to exactly, but I think she didn't want as much presentation.

A

I think we've gotten our presentations down quite a bit but um yeah well yeah. So.

D

So she sent it to me as well, and it's probably good that we kind of clarify with her. I guess the what I took from it was yeah. Just assuming that council has read the packet and just making high-level points about the presentation um that was my take from it.

A

Yeah it's mine too, and I don't know if there was if there was one particularly onerous last night. Usually I remind people, you know who's ever presenting just remember that we've gotten this already. We actually have our own in our packet. If we can't get the thing to work, but um it it might have been one in particular, but I don't believe everyone reads all the packet all the time, because we get questions, I'm like it's in the packet.

A

Didn't you read it, um but I don't know if it's just there's so much we're forgetting or what um uh so I don't yeah on this one.

D

Yeah, I guess the other question to that, for me would be just you know. You know these meetings are also for the public. So do we assume that the public is reading the packet as well before ahead of time, so.

A

Yeah, no they're not going to be so right thanks for reminding us of that. That's an important piece, maybe that's something! We should just talk about a little bit as a council. Again, I'm just saying you know we, we don't usually give very much more than 15 minutes for presentation. Now we used to. Let me tell you there.

D

Were I can understand, shorting the presentation for material that we've been hearing about you know, month month after month you know we kind of do that with the finance report, where we don't actually go into into it in depth. You know the city center redevelopment it'd be good just to get an update from the last time we talked, but I I think it just depends on the on the subject and how many times have it's been brought forth in front of council? um That would be my.

A

A

So, let's, let's remember that as we go through then, which ones have we heard a lot from already. Let's.

C

Jade, let's cut the green building code to 15 minutes and then um let's cut the eop, actually you've never heard the eop. Well, no, do we do a study session. Eop uh oh remind.

A

Me what eop stands for.

C

Sorry, emergency operations plan.

A

Oh yeah, well, that was what was surprising to me last night. Was we still have confusion on council about what the role of the city manager is. We've been talking about this many many times.

C

Yeah and the city manager is the directs emergency operations for the city. We have a you know, a coordinator that helps. You know, get all of those details to make sure he or she can. You know do that job well and so on occasion, if there's particular expertise on something technical, the city manager would delegate that authority to someone else, including, but not limited to the emergency coordinator, but yeah. That's his standard system, setup, yep, okay, so mayor do you want to have on discussion for citizen of the year? How many minutes for discussion?

C

We have 15 minute presentation if you want that down to 10.

A

What are they going to present in 15 for 15 minutes? 10 10 minutes seems like max on that. I just think we need to set our time for when we think we can do it. I have a feeling it's gonna have to be the fall.

C

Okay, so we'll do 10 minute presentation how many minutes for discussion.

A

Just 15 minutes, maybe you.

C

A

With daniel yeah, I'm going to say.

D

I'm not even sure why we need 10 minutes for that. It's.

B

D

B

C

D

C

Yeah, so I guess it's just going over the process: um stephanie cut that down or jade to 10 minutes on presentation and then on the green building code. We have 15 minutes. I think we need the full 15.. How many minutes for discussion.

A

Oh, I I don't know I'm so I'm not sure how to guess discussion anymore, because last night was pretty quiet on some things, um but maybe it's because we had- I don't know, but uh I don't know 20 30 minutes.

B

Sounds good you.

A

Think of daniel.

A

This is such a guessing game, yeah that.

D

I may have questions this is actually going to be a subject that I'm not very familiar with. So I can. I can see myself asking quite a bit of questions.

C

And it's a really large code as well.

A

Do you want it to be 30 minutes or longer than no? I think 20 minutes is good.

A

C

And then the for the eop we've got 15 minute discussion.

C

I'm sorry, thank you. How many for discussion.

A

I don't think I have a whole lot of questions about this. It's just continuing to yeah.

C

Well, this one on the presentation depends on how much you want the public to understand it, but certainly if we want to just hit the highlights on that you'll you'll have the plan and you're. I think we could. You know, cut that down to ten minute presentation.

D

C

D

Be is it gonna be yourself or is it gonna be lisa, that's gonna be presenting.

C

It's gonna be lisa. Okay,.

A

Well, let's do a 10-minute presentation and leave um 15 minutes for a discussion. Do we have to give direction on anything? It's just.

C

Only if you have um see things that need to be changed, I've gone over every word of that plan. It's quite long and have given lots of edits, and so has chief collins and the the county staff and the leadership team has gone over it. So we feel pretty good about where it's at, but.

A

Well then, maybe we should yeah. So are there things that you'll say about what you tightened up.

C

Probably not okay, I mean some clarification. It was nothing that would have been noteworthy frankly, that would change, but yeah just more who's on first was my biggest question with the county. Frankly, to read its point, and I in some cases I agree with her that there's some confusion, so we tighten some of that language up. Okay, can we move on to consent?

C

We've got um the rim system for um and that's records management system and that uh yeah. So this is, um I think, it's a little over the budget right, stephanie.

B

We originally um estimated yeah around 100 and it came in at 140.

C

Yeah, um but that is the records management system that was approved in the budget, but the um the person that we're recommending and actually that's only the first year, so it goes down to I think 60 65 000 annually. So it's not too bad annual, but it is a higher upfront cost than we planned for by 40, um and then we have the strategic plan, the q4 revisions. So this is something- and I wanted to ask you all: do you want to see those kind of typographical modifications, the strategic plan?

C

You know we're going to bring those to you at the same night that we do the dashboards. um So I think this is actually both the q4 dashboards and the revisions. Do you want to see those maybe twice a year four times a year in terms of the revisions tim and I discussed that.

B

C

This would be modifying a goal that that we need council to sign off on before we modify, or maybe even the time frame for achieving.

A

How it would be really nice if there was some kind of quarterly update that maybe it was just quick here- are the things that we've accomplished.

C

Yeah you're definitely getting that. So this is the quarterly revisions and I suggested to tell them that. Maybe we only need to do that twice a year, but we can just do it when we do the quarterly too and just say: okay, here's what has been accomplished: here's what's behind here's!

C

What's on on track and here's what we're suggesting for revision based on existing conditions, so we'll keep it at that and then the 2020 purchase amount with john elway that can be consent, it's an annual and then we have approval to pay envirotech services for ice removal um and that is uh for citywide and then 2021 police, department, budget and appropriation. Amendment number two uh handbook for boards and commissions and committees t norm ordinance changes was that unanimous last night.

A

It was I hit, let's yeah, it was.

C

Great and then um executive session for legal advice.

A

Oh, we have an executive session.

C

I didn't remember that either but.

B

Yeah, that's really that's relating to the um the kerfuffle involving the junction piece.

A

C

Is that still the desire mirror pretend.

C

Maybe you can think about that and get back to us, yeah yeah, because this isn't until february first: okay, okay, jade! Can you move us down.

D

So I'm sorry! So what was that? One about.

A

But we've got to be careful what he says: we're on: recording, okay, yeah, that's fine!.

C

Well, it was discussed in open meetings. It was just the the content of the council members editorial page on in the in the citizen. Okay, I assume you meant citizen, not junction right. I did. I.

B

C

D

Yeah yeah threw me off so.

C

D

C

Is our internal I'm.

B

Not going to ask for it yeah and the citizen, yes,.

A

Yeah, I I actually don't mind if we kick this one down the road at all.

B

A

I think you know.

B

A

Think enough has been said, and we probably at some point need to settle back into figuring out how we want to use that real estate. But.

C

Yeah and that can definitely be an open discussion. Yeah yeah yeah I mean in terms of guidelines, not legal advice, alex sorry right.

A

And maybe at some point we need an executive session to talk about the legalities of ins and outs, but I'm I'm just like I'm afraid we're gonna get sidetracked by it. I don't know daniel.

A

Do you have any thoughts.

D

Yeah, I I would be fine with pushing it down.

A

Okay, did I I'm sorry, I was not looking. I I'm not I'm upstairs, I'm not using my um second screen, so I was concerned. Do we did we get all the consent agendas from? Is there only one? First reading last night there was okay. There was only one that was the t norm. Sorry.

C

And I'm not sure on the records management, if it's over budget should that really go on consent, I don't.

A

C

B

C

Okay, all right yeah. I think that's all that can go mayor.

B

C

All right february, the 8th.

C

We've got charter amendment for election of the mayor discussion. These are all study sessions, a study session on resident safety, uh unified development code assessment updates. That's the report out on the public findings and then enterprise fleet management recommendation.

C

Any questions on those.

A

I suppose we can put times in when we get closer right.

C

Yeah that'll work, wow.

A

Nope those look good.

C

And then february, 16th we've got three public hearings. um The planned unit go ahead.

A

B

A

Is that all we have that night.

C

Just about we've got two other.

A

Keep it the way it is, then I think we can do it, but.

C

Yeah stephanie jade, maybe help from remind me that we need to keep this open-ish.

B

C

B

And I did want to note that they did estimate 20 minutes each for two of the other items, um and only one of them is estimated to be about two hours again, that's dependent on the entire presentation and speakers. But I did want to note that um time.

A

C

Thank you, so we've got.

A

Go ahead all right well go ahead.

C

I was just going to say that I was just going to read on winslow crane pud vacation of the south portion of south huron vacation of west cornell are the public hearings.

A

So I help me understand: maybe sean you know this. You know I hear I'll hear centennial having you know, 10 public hearings in a night. Those must be really really quick plan exchanges or something like we could nev. But here we have three. I don't think we've ever had three in one night ever since I've been on council.

A

Maybe two but not three- is this gonna take really really long and can any of these be moved around.

C

Well, the um staff is only estimating 20 minutes for the second two, the winslow crane is going to be very long. Looks like I, I suspect, that's contested. Perhaps is why they're saying it's long.

B

Okay- and I did.

C

B

Note that they're all for winslow crane, beauty, um they're all oh.

C

Good good good to know.

C

Yeah, so it's all one development, interesting.

A

But there are public hearings for each of these portions right.

C

Yes, the code requires us to have a public hearing whenever we vacate right-of-way and that has to be separate from the pud or planned unit development, which is more the zoning public hearing.

A

But aren't some of them dependent on one another.

C

Likely they are all dependent on each other. Yes,.

A

So we just have a public hearing on all three of them and then we'll have to make. Then the decisions come and two more meetings after that right right. First reading, second reading, okay and then.

C

A

Thing if we can keep it really short with the rest, I think we can maybe do it, but.

C

Yeah, well, we only have two other items. One is the removal of the transportation advisory committee alternate member. I think that's an attendance thing or maybe someone moving out of town and then we have enterprise fleet management recommendation.

C

So these are some changes to our fleet to replace 21 vehicles via contract with enterprise, um rental car, as opposed to outright purchases yeah um and then february. 22Nd.

D

Actually, I have a question back to february 8th so that last item are we actually voting on something the uh recommendation to approve or is that a presentation it.

C

Is a resolution, would you like to see that in a study session first.

D

Well, that is well that's a study session night yeah.

B

D

A study session, oh.

B

A

Guess that's a resolution.

B

To a study session first, um so the study session will be on the eighth and then the resolution will follow on the 16th.

C

Okay, so we need. Oh I'm sorry. I was reading the 16th. Yes, they just have that. First study session. Sorry, um no daniel.

D

Okay, um that's the first I've seen during my time that we've had that kind of discussion about leasing. Has it been.

C

It's a new, it's a new thought on how to save money and and have better vehicles. um Okay, and so it is definitely going to be a council discussion, which is why they wanted it on a study session before they put it on regular.

A

Okay, excellent.

C

Yeah sorry, I think I just read that.

A

One I think, you're a blue on the inside.

C

You'll find out soon.

A

C

um All right so, on march the excuse me february 22nd we have the monthly financial update and then this is the update on the sustainability plan and program.

C

I know we're almost out of time, but oh daniel, we were wondering if, if you would be willing to you, requested the solar array item, we were hoping to have that discussion here on february 22nd as part of the bigger plan. You may recall that the mayor said oh well, then we should also be discussing pollinators. So we really would like to see if we can talk to you all about this february 22nd- and I can let jan brown know that if you like yeah.

D

That date works for me, I'm glad that we were able to get it in okay, great yeah,.

A

I think it's just better with daniel, if we do sort of we already have some goals around this in our strategic plan, and if we do these one-offs all the time which to me I mean we, we know this is an important item that we we coordinate it within the whole thing.

C

Yeah we're totally committed to the actual. You know those acts, but we need to find out what resources it's going to take to do those projects so, but I think we can get there for sure we. I would just.

B

C

Rather, have a plan first.

A

um We had a hard time not asking excel a lot last night about solar. I was like okay, we're here for something else. Don't start going down that road.

C

Well, you know, if you ever want to have that conversation. Tom henley will be at your meeting. We can. We can have that conversation with them too.

A

It might be good, I mean you know: people talk about houses being built next to them and blocking light. We have trees that have from the neighbors that are so blocked our house that we can't have solar and which is fine. We need trees, so um we had to take ours down and and go through excel to do our solar. So.

C

Well, my big question when I my first week on the job was to ask tom henley: how are you moving towards renewables as far as our energy mix, and I think that's what all the cities in their service area need to be pushing them to say we want. You know: renewables in your energy meg, so yeah um all right.

C

Moving on to march 1st, we have bill for an ordinance and vacation of the cornell, the huron and the winslow crane pud, so those will all be first readings and then a study session on wayfinding and place making master plan. So this is the finalization of that plan. Acceptance of the plan, and we have made those changes that council asked for there march 8. We have dda interviews, city of inglewood, sewer, connector, district's rate analysis and then only one item left on april 5th and that's resolution to appoint dda.

A

Members wow april, okay, good, looks good to me.

C

And then I've got a handful of council requests. um Council wants a list of 13 rentals referenced by tam williamson.

C

How many folks on single hauler are case members, when did parks and recreation advise board revamped, the off leash committee, and why, for the initial application for the colorado office of emergency management um fema grant what was the initial date?

C

A

Well, I have a question about the case thing uh you know I I asked specifically too with that. Is this something that we even can be asking? Is it like asking someone? What do you go to a church or something or this I I don't. I am worried a little bit so I want to make sure alex is in the mix on that one.

B

Yeah and that I was going to talk to sean after this about that very issue.

C

Okay, I think we could ask all the members. Are you also a member of caves? But beyond that I mean, I think, that's their choice and we don't have a roster of case members to cross-reference that.

A

I don't even know what case really is so, to be honest,.

C

And they've gone through a tremendous amount of transition in the last year. Some some- I don't, I think, they're they've struggled a bit actually so I'm not sure what their membership is right now.

A

It sounds like we're trying to do a little bit of a lot of assumptions going into that question.

C

So did I miss any council.

A

Yes, um I have a couple here: peter stewart asked about the impervious. Well, the alley thing and so I'd asked did. Did you mention that one with the developers and.

C

I did not, but you may remember, I had to jump off for publicly wanted to be heard.

A

Yep yeah, so it was a developer that um has heard from city staff and developers that they're not going to do business and then go with anymore because of our patched worked kind of policy on doing ally, paving when you do a development uh and how much money it's ended up being for some of them. So they.

B

Want to work yeah.

A

So you can so a little bit more information on that. I would love to hear um so on the um on the the particular um air b. Sorry sword, terminals. I have to not say airbnb all the time um and miss williamson talked about the house, that's still a party house and that people aren't that it's constantly being rented out as a full house. That's the kind of information we can verify right.

C

Well, only through people, you know reporting that I mean this is the issue. We've got lots of hearsay being spouted at council, but we don't have police people filing police reports right.

B

I want to jump in here. I really want to caution any any discussion of any specific property or any specific factual situation either by the full council or even in these meetings.

A

Okay, yes- and I agree with that- and so I was glad there was no address given last night like there has been in the past, um but I think that uh maybe council needs to hear that from you alex again just as a reminder, because we seem to get twisted around this. This item over and over again with just one report.

B

And I'm happy to do that, it's funny, because during the meeting I was sort of waiting to see if that did happen and kind of at the ready, the entire time to jump in. But I'm happy to do that uh next meeting. If this comes up or if you would like to meet me to do it without it coming up.

A

Well, yeah, and I mean you could talk directly to council's members too, but it's easier probably to make it public because then the whole public knows we have to be really really careful on this one. It's really not fair and yeah.

C

Okay and then you said you had one more mayor.

A

Was the marcy brown one? What was it?

A

Maybe there already was one and then with trash hauling and was there something else? Maybe maybe there wasn't one there I'll.

C

Check on the marcie brown one.

B

Parked by and drunk.

A

I just wrote council request next to her name, but I don't have a specific note other than single trash hauling on ballot.

A

But I don't think there's one if you can come up with one. No daniel.

D

No, I just had the case membership stuff, that's that was it oh, maybe that was it or.

A

C

A

Okay, great we've got them covered, then all right, okeydoke, all right, we're finished it's 901 and this mayor manager meeting is adjourned. I'm sorry you're one minute late to next meeting, you're good thanks. So much okay,.