City of Englewood, Colorado Mayor Manager Meetings, 9 Aug 2023

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From YouTube: Mayor Manager Meeting 20230809 083114 Meeting Recording 1

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/166461?handle=B4D3C56CFCD14842A490EAD9E567C71E
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/166460?handle=0042CBAE006D457FB319B326068613E2

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/166461?handle=B4D3C56CFCD14842A490EAD9E567C71E
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/166460?handle=0042CBAE006D457FB319B326068613E2

A

The recording has started cool.

B

Thank you Sarah good morning. Everyone welcome to today's mayor manager. Meeting for Wednesday August 9th uh online with me is Deputy City Claire, Sarah Harkness, State manager, Sean Lewis uh city clerk, Stephanie, Carlisle and City attorney, Tamara Niles, uh mayor Pro, tem may or may not be able to join, but he did. Let me know that he may be running late. All right, Sean I'll pass it over to you all.

C

Right thanks bear we'll start with the August 9th meeting. It's.

B

Not I, don't see it on my screen. Are we sharing screens or no I say it on mine and what's going on.

C

You mean the the spreadsheet yeah yeah nice.

B

Hold on, let me see, there's.

A

Definitely music.

B

A

B

As well interesting, all right uh go ahead. I'll pull it up.

C

um August 9th uh study session is city council vacancy application interviews. uh Any questions about that mayor.

B

No, we start at, but we're gonna show up at 5. 5 30 is the uh meet and greet correct. Yes, correct, okay and I I saw the schedule yesterday. So no I I don't have any further questions.

C

um I do have one question: the um are you expecting any staff to be there other than to kind of coordinate anything on the meet and greet.

B

I I think that that would be it I think we're just gonna be running the uh the meeting, so no I'm not expecting any other stat and.

C

And including Tamara and I I mean I was not going to just per my contract, avoiding the political right.

B

C

B

I I can't think of any Tamara. Is there any reason why you think that you should be involved in the meeting tonight? I can't think of any that we would need.

A

I was planning to come just in case. Somebody had a legal question about um I, don't know voting, for example. Somebody just asked me if a pnz member is appointed then can they vote on the code next, given they already served in a quasi-judicial capacity of the matter, and the answer is no: they they couldn't, they would be, um they couldn't vote on it. They'd have to recuse themselves. So, just in case a legal issue comes up, I was planning.

B

To come, okay, that sounds good yeah, I I wasn't sure what type of legal questions may come up, but yeah that that would make sense that there may be others. Okay, perfect.

C

Okay, thank you. um Moving on to August 14th, we have a number of study session items, development and infrastructure. Placeholder that's actually um be firmed up, and it's going to be a report on how um development and infrastructure coincide.

C

um Review budget advisory committee, Annual, Report Draft proposed 2024 operating and capital budget um 2022, 23, snow season recap and plan overview.

C

And then executive session for employee evals any questions on any of those.

C

All right moving on to oh, do you have anything Sarah. We.

A

Could use some presentation and discussion time for the development and inference structure item.

C

Yeah um I talked to Victor and Peter about that and we think um and Brad we think presentation will be 30 minutes. Okay,.

B

B

So, are we thinking a 20-minute discussion from Council like how heavy of an item is that I.

C

Think um I think it just depends on the number of questions um we're just talking about. You know what capacity we do and don't have areas of concern within the city with regard to infrastructure and how that could be impacted by development. So it's a pretty. You know, weighty topic.

B

I was going to say that that sounds like it could be in easily a 30-minute discussion, maybe even longer.

A

B

So, let's put it at least down for 30 and then yeah, we'll.

C

B

We are at the end of all these items.

A

Okay and for the budget advisory committee annual report, we're looking for discussion time.

B

um I can see that going about 15 to 30 minutes, so, let's put 20 on there for now. Okay,.

A

And the draft proposed 2024 operating in capital, budget, discussion, time or I believe that's actually 1.5 combined.

B

I was wondering about that. I think that normally we go.

A

Yeah, that is normally combined, yeah, okay and then we have that one set and we're good.

B

All right, so it could be a long evening. Okay, cool, no further questions.

C

All right, um moving on to August 21st, we have a study session on Civic Center and Eve Security Services uh study session on Big Dry Creek resolution regarding uh agreement with Eve to transfer all assets to the city, public hearing title 16., 2023 quarter to strategic Plan, update and permission to purchase emergency radio equipment, Electrical Instrumentation and control contract renewals, commitment to Professional Services agreement with EDS architects, City municipal code changes, LED Reduction Program that second reading second reading of recall special election certification.

C

Second reading of mou with the ATF first reading of an are we still on the 21st? Yes, um first reading of the mou between Inglewood Police Department Arapahoe County Human Services, to help with Protective Services, first reading of an ordinance to adopt National Electric Code IGA for Tri-Cities, homeless, navigation, Center, first reading of an ordinance for customer service standards, cable, TV, customer service standards, first reading of an agree, ordinance approving Comcast, cable, TV franchise agreement and is in it do you want to go ahead and answer some consent? Questions mayor? Let's.

B

Do that yeah and then I was going to ask if there's anything that we can push to another date. This looks like a massive meeting, but let's yeah, let's go through consent.

A

um Oh, we need consent for electrical instrument, instrumentation and control contact, renewals.

C

This is for utilities right, Sarah,.

A

um Let me scroll over I believe so. Yes,.

B

Yeah we covered this yesterday in water and sewer I'm going to say yes to consent, but I can easily see this getting pulled.

A

And then the amendment to professional service agreement with IDs Architects we're.

B

Going to leave that one off consent based off of questions we had during Water and Sewer yesterday, okay.

A

Adam, let's see um the mou between the Englewood PD and Arapahoe County Human Services, child protection.

B

I would say yes.

A

And first reading to adopt 2023 National electrical code.

B

I would say yes, but I can see that getting pulled. Okay, I! Don't think that we discussed this a few months back. Did we not Sean.

C

Well, we did the you know the building codes following a little bit further behind okay.

B

All right that was good did I, say yes to 11 already yeah.

A

And then we have approval bill for an ordinance to repeal Inglewood, Municipal Code title 12 chapter 6, capable TV customer standards, I.

B

Would say no to that one I'm, just thinking of Steve here so okay.

A

We're I'll just weigh in on that one, because I I thought it would be appropriate for consent. um It all we're doing is taking it out of Municipal Code and we're putting it in a franchise contract. So.

B

A

No no substantive change. This is more of a cleanup because it's not it's specific contractual Provisions shouldn't be a law shouldn't be in Municipal, Code. Okay, let's.

B

Flip it to consent, then.

C

And then mayor Tim has offered if we needed to move some. If you wanted to move something off, we could move the Strategic plan to September 5th.

C

B

C

B

Yeah I'm thinking about it um yeah. Let's do that.

A

Then our last one is the ordinance approving Comcast, cable, TV franchise agreement and I can weigh on on this one as well. It's the same as what we have now, there's only I think four changes. One is we're getting a thirty thousand dollar grant for our online streaming from Comcast.

A

um We are increasing their insurance requirements by two million dollars from one million to three million, reducing the letter of credit required from a hundred thousand to twenty five thousand, because that more aligns with, if we would ever have to rely on it that it that would be the amount we would need, um but otherwise it's it's the same. It's a form, State contract.

B

I want to say: yes, let's put it a yes and then we can discuss it again next week, okay,.

C

All right, so moving on moving on to August 28th, we have a study session on administrative study, results, charges to the Enterprise fund and component units, July monthly financial report, The Advisory, Board interviews and presentation on potential emergency ordinance to operate without a city council Quorum. This is something that Tamara talked to me about and I've reviewed. Basically, on a worst case scenario.

C

How do we approve contracts that are time sensitive without a council in place right.

B

Okay, oh sounds good.

A

Do you have any um idea about what time you want to start these Advisory Board interviews we're going to start reaching out to see if people are available that day.

C

Yeah I wonder if that should be the first thing since.

B

It should be the first thing and I'm wondering whether or not we start at 5, 30 or 5.

B

Can we try to start at 5 30.

A

B

Can you start reaching out and seeing at 5, 30 and yeah definitely just fill it out in terms of what well I are we are we thinking about doing the round robin Sean, that you know you and I discussed where.

C

I know they've talked about it a little bit more.

B

I think that that makes sense just because yeah I don't want all six of us uh yeah grilling. You know the youth Advisory board, so okay, yeah I, think that that probably makes the most sense see if we can start at 5 30 um and then possibly conclude it by how many? How many do we have? How many candidates do we have right now, I.

A

Believe we have nine right now.

B

Okay yeah, so we might be able to get that all done within an hour if you're doing round robin.

A

I think so as well. Okay, well I'll start reaching out to them. Thank you. Okay,.

B

uh Camera, do you have any issue with that round robin approach where you know all city council members are sitting separately and then the youth the youth candidates come in. We asked them the question one-on-one and then they move to a to the next candidate afterwards or excuse me to the next council member I'm, just wondering how we, if there's an issue there in terms of just streaming, wise or public, wise anything like that.

A

um All the law requires is that we make the meeting open to the public so that anybody could observe. um It would be unusual to do that, but I it's legally compliant. Okay, all.

B

Right sounds good.

C

All right, moving on to August 29th, we have the affordable housing task force interviews and actually that's the only item except uh any questions on that mayor.

B

No, no questions.

C

uh September 5th the resolution I'm pointing City hearing officers, Workforce Development Proclamation uh National Hispanic Heritage Month Proclamation Constitution week, Proclamation motion to approve amendments to council policies; first reading title 16 code; next, uh first reading, IGA with Arapahoe County, accepting the Grant from Bates Logan. If you haven't heard mayor, we got six hundred thousand okay.

C

um What's that I have not heard that's great I, know: I, don't know if we'd even push that out on socials, yet uh first reading idea between the city of Inglewood and Arapahoe County Board of Commissioners, let's scroll over Sarah, and remind me what that is on that lab or agency: oh county-wide, Transit and micro Mobility study right.

C

Okay, any questions on those no.

B

C

Moving on to September 11th interview, meeting facilitators for affordable housing task force, meeting meetings and 2024 budget public hearing.

B

C

uh Study session on September 18th presentation on proposed ordinance for massage business license construction manager, general contractor agreement for utilities, office improvements; second reading, title 16 code event; next, so I'm his first reading.

A

Maybe that should be that first reading, let's see I.

B

Think no! It's it's second reading our.

A

B

Was after the Tuesday after Labor Day, oh.

C

Great well, thanks for plugging that in Sarah, I appreciate that I. When we asked for that last week or this week, September 25th, we have Owen in the 2024 budget ordinances first reading, also on the 18th on the 25th budget, Workshop um for 2024 placeholder Edda budget proposal, 2023 monthly financial report.

C

uh Do you want to go into October mayor.

B

No I think we're fine I. Think that's good. Okay,.

B

Any any Council requests I think I have just the ones from remember Russell.

C

Yes, we actually had one additional from um Steve, so for the one from Steve was what's the um difference between the caliber study and the HCR study um and I actually added a little more detail to that addressing Weeds on on Broadway medians? What are the fees charts for National Night, Out street closures, um the July 25th due date for sewer bills um was sent was set, but the bills were delayed um and then the plaque for the citizen of the year which we I was notified yesterday, has been delivered.

C

So, okay, we'll have I think all of these, except for the difference between caliber and HDR in um Friday update.

A

B

Cool all right anything else from you, Sean.

C

B

I anything else from staff.

A

uh Yes, mirror I have two things. um First, with the appointment of a new council member, we would we normally adopt a resolution appointing Council Liaisons to various boards.

B

A

We appoint someone to fill the vacancy for two to three months.

A

um Do you want us to bring forward a resolution um putting that person on the same boards as council member wink, or is it sufficient that, with their appointment to Phil council member Wink's term that that they step into the liaison role, how would you like to see that.

B

I think that that would be fine, the latter. So okay.

A

I I, agree and I was just thinking how how full our agendas.

B

A

We can avoid another resolution just for a cleanup item. My that's my preference um second, another council member had asked um what the process would be for the city to bring back up the pet, the dog and cat ordinance right. Of course it didn't pass because it was a 3-3 vote and um so I looked into it I've. Let them know two ways to set something on. The agenda, of course, is through the this process. The mayor manager, meeting or a council member can bring it up in under Council Member's, Choice and I.

A

Also looked at our motion of our reconsideration to see, can someone bring it back up? They can our code almost for reconsideration says nothing. Herein prohibits a council member from making a motion uh for a second time, essentially um so I suggested they bring it up in Council, Members Choice, and then, if there's a consensus to look at it again, we'll add it to the agenda again. Okay,.

B

Sounds good, perfect anything else, Tamara.

A

No, that's all I.

B

Had great anything else from staff.

A

Nothing from us.

B

A

B

Right everyone! Well. That concludes today's mayor manager. Meeting everyone I'll see some of you tonight have a great day good night.