City of Englewood, Colorado Mayor Manager Meetings, 8 Sep 2021

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From YouTube: Mayor Manager Meeting -08 Sept 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/121174?handle=4F606413C8BE4A6D85306EAE3F84D3DA
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/121173?handle=332517A731D04B8F811874EDD539A847

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/121174?handle=4F606413C8BE4A6D85306EAE3F84D3DA
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/121173?handle=332517A731D04B8F811874EDD539A847

A

A

But now we gotta pull up the meeting so one second sorry about that.

B

You want me to share stuff name.

A

Where do you have it if you want to I'm just I know jade said she was jumping on so I'm going to run across the hall and see what.

C

Okay, sean did you want to go ahead and present perfect.

B

I actually said the wrong one, but um just a second nope that wasn't it either.

C

It gives me time to prep on what today's date is september, 8th.

B

There we go all right so september.

C

Actually, so let me I'll just kick it off shawn so good morning, everyone! This is the mayor managers meeting for wednesday september 8th on the line with us today is uh oh jade, you're on uh jay trusket, reed city clerk, stephanie, carlyle, city attorney, tamra, niles, city manager, sean lewis and the mayor, linda olson, is also on, but she's in transit, so I'll be running the meeting today. Anybody I left out looks like that's. Everyone looks right all right. All right, john, kick us off for uh september.

C

B

Yes, let me scroll down so um september 13th um study session on parks, rec subcommittee, off-leash data and recommendations.

B

We have not assigned a time on either the presentation or the discussion, so we will get get on that with the presentation. But do you want to plug in a time.

C

Well, I'm just wondering: is there a need for a presentation, because this is just a continuation of the august 16th there's something new? That staff is looking to present.

B

Yeah I I know that um christina was planning on just responding to a couple of questions that came up that weren't answered at the meeting, but I don't think that would take more than 10 minutes.

C

Yeah, okay, so 10 minutes, I think, would be fine in terms of presentation discussion.

C

uh I guess it's continuation. I would say 50 minutes, I'm guessing. This is going to take us an hour, maybe longer your thoughts.

A

Fair hi yeah an hour, at least I don't know. Maybe we all know what we're doing. I don't know. I want to hear different perspectives, but.

B

Okay and then this was the meeting where we were going to do the tour, and I just want to make sure everybody knows that that was cancelled and so we'll try to reschedule that. But we do have the executive session for review of city manager and city attorney at right after the study session discussion.

B

So everybody will be in a great mood for that.

B

Everyone will be in a great mood for our evaluations.

B

Let's see information direction, uh study session, uh we're on the 20th now uh eve, payoff and dissolution process and we're expecting a presentation of 15 minutes, 30 minute discussion.

B

Study session on the historic neighborhood map, this is the one that both the historic preservation commission and city's neighborhood resources staff have been working on um we've assigned times to that.

B

For the regular here session. We have a public hearing on the 2022 budget. A word of contract um for the 285 congestion mitigation study proposed arpa spending plan.

B

Excuse me broken t golf course: back: 9, irrigation renovation, first reading of inglewood station pud crossing agreement uh and temporary construction easement with level three communications to install new fiber fiber optic lines across the city, ditch first reading of an ordinance for the mile high flood district, little dry, creek iga, and then we have a first reading of an amendment to an iga with arapahoe county for a three-year home consortium agreement and that rounds out the 20th we've got some consent agenda decisions to make but looks like both of our study session items have already been timed out, so um we have consenogen on the proposed arpa spinning, I think that's a discussion, so I assume that would not be consent.

B

Daniel or linda no consent on that one, I think.

C

Yeah, I was gonna, say no consent, but.

B

Actually, that's interesting, I didn't even realize that was emotion. We did already have the study session, though oh.

C

Wait, I I, I guess I'm a little bit confused by this, so sean didn't um we're letting the public weigh in on this up until the 10th correct until friday,.

B

Yes, yeah, I apologize, I don't. I don't think this should be a motion. I think we'll we'll schedule another study session on this one. Okay,.

C

Yeah, okay, so.

D

C

You like me to go ahead and read.

D

Would you like me to reschedule this as a study session for that meeting.

B

Well, we already have two study sessions. Do you think we could squeeze it in.

A

B

A

Take the input from the public. So how do we do that, and and have a conversation about that to see if it weighs out against what we've been talking about.

B

Yeah, I think, we're all in agreement. We need a study session, um but do we plug it in here? The study sessions you currently got scheduled are 20 minutes. Oh and 45 minutes. That's the full hour is that.

C

B

You want to add it here.

C

At it later, I'm wondering if we could do it on the 27th.

B

Yeah, this is not time sensitive, so I would recommend we move it down.

A

Sounds good to me.

B

Yep works for me too, so I'll just highlight it for now and jade can make it on the back end. um So, oh sorry and then consent on crossing agreement for temporary construction of fiber lines across city, ditch yes or no on consent.

C

B

That's not routine project but routine to grant easements like that.

B

Now now jade, you have put consent question mark on our on the iga, but can we do first? Reading is incense.

D

I actually don't believe so, but so I can go ahead and update that to know.

B

B

There's not a question marked here, but cb40 iga was high. This oh well. We can't do it.

A

B

I think that that's it on that one um 27th.

B

We have um moving on to september 27th. We have a number of study session items, innovative housing, strategic strategy planning grant propose 2022 budget workshop to finalize this is actually only if needed. Following the budget hearing based on last night's discussion. I don't think we need this, but if the public hearing brings up things, council can direct us on whether or not they want to have this workshop.

B

We'll have the august monthly financial report, a discussion of public consumption areas within the city previously authorized under the emergency orders for covid state of emergency, and that's it can we assign these times at the next mayor manager meeting got most of them plugged in yeah, okay and then um 4th of october.

B

We've got resolution for innovative housing strategy.

B

So we have this listed twice on the 27th and the 4th um and then twice here as well, but then we have introduction of sean. um I don't know how to say his last name: weisky who's, our new director of human resources, excited about that that'll just be under proclamations, recognition.

B

Section then we'll have a bill for first reading for the budget ordinances and that's it for october. 4Th right now.

B

C

No, actually can we go back to the 27th.

A

C

I okay, so we do have that innovation, housing strategy planning grants there. We have it on the fourth, but then we also have the excuse me. The potential discussion does look like we can slide it into the 27th.

C

Does it look like we could, what it does look like? We can slide it into the 27th, the arpa discussion. That's currently on the 20th. I agree.

B

Yeah that looks good.

C

To me so then sean are you just going to look to see why we have dupes on that resolution? Well, actually, that's a resolution, okay. So the fourth is a resolution and then.

B

Yeah, I'm sure one of these is go ahead. Sorry.

D

It was an error that it was entered in twice. um I apologize, I didn't catch it on the spreadsheet, but I do have it updated in my compass and there is only one item right now.

A

C

So the the the one on the fourth is the resolution jade and then I guess on the 27th. Is it just the study session item correct.

D

So we have a study session item and then we have the. um Then we have a vote for the resolution.

B

Thank you all right. um Moving on to october 11th, we have overview of city's snow, plowing and ice removal program.

B

An overview of cities, curbed, curb street sweeping program, and I can't remember about ice and snow plowing, but I know that this sweeping program was requested by council.

B

And then, on october 18th we have framework agreement for lnr um recognition, recognition, special recognition of will charles and eric sampson for passing their american institute of certified planners exam on october 25th. We have financial report for september and that's it.

B

Any questions on any of those.

C

Not for me all.

B

Right, we did um have a couple of council requests. I know um from last night I know tamara sent hers already. I can't remember what they are tim submitted, another one.

E

um I'm happy to to give the council reports requests. I wrote down a member questa to me: describe the regulations that impact or prohibit the operation of scooter rentals within the city in response to the bird presentation, um also um from council member ward, the is there a requirement that the city have a hearing to consider a budget supplemental if it is in excess of five percent of the adopted budget expenditures.

A

I believe the answer that is yes but we've never gone over five percent, my whole 12 years, so I don't know.

E

um Actually I already completed it. The answer is no. We're not required to have another here for a budget. Supplemental um charter requires it for an amendment to the budget a minute to the proposed budget if expenditures exceed five percent of those originally proposed, um but two additional charter sections apply to amendments of the budget after adoption and neither require a hearing. Although it's hard to imagine that we would have an excess of five percent in extra funds, I believe jackie said it was two million dollars. It's it's hard to imagine.

E

We'd have an extra two million dollars sitting around and we do a budget supplemental to spend that when it wasn't originally budgeted for expenditure.

E

Now that said, the council is required to approve it, but it doesn't require a hearing under charter section, 93.

E

C

E

C

E

C

Just the the just the request by member anderson to uh regarding uh adding a study session item for.

B

The red share, yes, thank you. I.

A

Have a question about that: do you I it seems to me like it would, and I don't I don't know if it's time sensitive, to didn't think about this last night with member anderson, but it seems to me like that should be the next council like. Can you just schedule the first thing up or is it really? Maybe I mean I don't know, maybe it's because we've been working at so long we're the only ones that should weigh in at this point- I don't know but you're gonna have at least two people different.

B

Probably a good question for councilmember anderson.

C

Sean, how much how much work would go into pulling information about that the rev share.

A

B

I can't say for sure, but I don't think it would be substantial insofar as we've contemplated potentially you know doing that, but as steve ward and the mayor pointed out, it's definitely going to have a negative impact on our. You know financing plans, but- um and we got very clear direction from both the school district and the county- that if the city shares anything, they expect to have the same share back and I I don't think that's unfair.

B

I was a little surprised to hear it, but um you know it's probably pretty reasonable. Actually, so I I think we could pull it together. You know in a in a matter of weeks, certainly not next week, but I would say by you know the end of september. If council, this council wanted it, but um yeah.

A

Well, maybe it's it's not that big of a deal then, if you can get it all together,.

E

From from my perspective, if we are going to do it, I would recommend we have it in place before we begin receiving tax funds um before there's any payment, um and so to that end, we we have some time before any tax revenue would be um received as a result of the tiff.

A

C

But then, when did we start talking about the? When does dda in terms of their budget cycle? When does those compositions start so.

C

All right thanks, everybody hi, linda what.

A

Was the question nathan.

C

So when, when would the dda be discussing their budget? Because I think that that was the point.

C

A

I think that was the comment.

C

That member anderson stated was to make sure that we have this conversation prior to the dda starts discussing their budget, but I think it affects no. Actually, it would have a fact 22 budget as well, so.

B

Yeah but didn't we already and I ask you daniel because you're the uh council liaison but um didn't we just approve the council. I mean the dda budget yeah.

C

A

C

So we approved the 22 budget so yeah. This would be a 23 budget right.

B

So we do have some time on that too. Okay,.

C

I guess the mayor does make a good point that there's going to be at least two new incoming council members, all right.

A

D

You guys are still discussing so sorry.

C

Sean, do you mind having that conversation with joe, I can reach out to joe as well and just find out if he's okay waiting until the new uh council comes, uh is seated or uh if you.

A

Have that initiative.

C

But it sounds like we can have it prior to that, but I can understand the mayor's point to delay it until after the new council seated.

E

Especially because we won't know um if the voters approved the tif um until after the vote anyway, that's true.

A

Yep great point: yeah: okay,.

B

All right anything else for the good of the order.

C

No actually so I guess I should have made this comment while the mayor was on, but I won't be at the meeting on the 20th september 20th, so I won't be at that council meeting.

C

I'm pretty sure I've already let her know, but okay, but that's yeah. I got nothing else, though other than that john.

B

Sounds good anybody else.

D

I just had one last um small thing: we had a proclamation submitted yesterday um and I'm happy to screen share um what that guy is.

A

Well, that's all right! What's the.

B

D

D

Sph, um it's it's for a buddhist um leader in englewood is what it seems like and it was funded by somebody from colorado springs. um I unfortunately am not quite as knowledgeable as I would like to be, um and so that's why it may be easier to um screen share. However, it is um it's basically celebrating 27 years of a buddhist leader, enriching and reaching out to citizens of inglewood.

D

It was submitted yesterday. It looks via an electronic form. However, I'm not sure who's in charge of the form we received it um yesterday through the clerk email.

A

It actually came in through the webmaster, so we'll just put it through the review process. Is that what you want.

B

Yeah, I don't think we typically review those in this this meeting. So no.

A

It just wasn't on the spreadsheet yeah, so.

D

Are we okay to bring that forward on the 13th, or would you like that on the 20th.

A

I'll have to go back to the spreadsheet.

D

B

um Well, 13th is just got the items for the review and the one topic right.

A

We have time, because I don't think it's supposed to go through until january of 23- is that right or 22 is that right, jade.

D

Oh, uh yes, you are correct. Sorry. I thought this was a little bit more time sensitive. So that's why I was bringing it up now, but we do have time. Okay,.

B

Okay, well, um let's actually schedule that when we can get it on the um just on in the list. Is that all right? No daniel.

C

Yeah, that's fine.

B

Oh there. Thank you, okay, thanks for that, all right, I think. That's all we've got.

C

All right, so I.

B

C

Yeah, so I guess this now concludes the uh september 8th mayor managers meeting everyone have a great day. Thank you.

A