City of Englewood, Colorado Mayor Manager Meetings, 1 Jun 2021

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From YouTube: Mayor Manager Meeting - 01 Jun 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/114570?handle=83379EF8DCAB4F1FA60598458A350912
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/114569?handle=2BA5AAAC7DD04DF1A1BF19DA31B9D340

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/114570?handle=83379EF8DCAB4F1FA60598458A350912
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/114569?handle=2BA5AAAC7DD04DF1A1BF19DA31B9D340

A

All right, we should be good to go.

B

All right, this is a mirror manager meeting on june 1st and it's 8 33 and who do we have all it's linda, olsen, jade, truskett, reed, sean lewis and stephanie carlisle.

C

All right, thank you mayor. We will start with january.

C

Excuse me june 7th, and we have consideration of a property owner request for alley paving, and I think we are switching that methodology up a little bit on how we present that since council wasn't in love with the uh improvement district idea, we've got um a study session and these are yeah a study session on zuni uh zunai on on-street bike lanes project, a study session on consideration to add responsibilities, to keeping good beautiful regarding sustainability, another study session on uh city center redevelopment and rezoning process.

C

We do have one recognition for our very own stephanie carlyle for receiving her master municipal clerk, certification, certification.

C

And then we have, oh god,.

B

I'm just saying it's exciting: we've got all the times on those that's great right, except.

A

Yep we're good to go on those.

C

All right and then we have board and commission appointments proclamation on pollinators public hearing for a potential charter amendment to for the direct election of mayor proclamation approval policy, storm drainage, bond 2020. Excuse me 2012.! That's right! Oh right! This is the one mayor you're being asked to sign, but dugan thinks that we need to take this to council before decide.

C

I am not exactly sure, but we had some um the 2012 bonds that we did for storm drainage. I think, in order to issue the new ones they want us to to sign this agreement. They'll be able to explain it better.

B

C

There's something needed to issue the new ones.

B

A

Great and just to keep a reminder on the next four items are questioning if they need to be on consent or not. So if we could answer that, while we're going that might be helpful. Okay,.

B

Well, people are going to wonder about the 2020 2012 thing right. Yes, so no.

C

And then the contract for colt and steel for the alley, grading and stabilization- that's that's! That can be.

B

C

Candidate, what does that mean.

B

That can be consent.

C

Yes, I think so that's what we.

B

C

And then park improvements, construction award of contract.

C

I don't remember what eci is.

A

That's the company name.

C

Oh gotcha, but you don't know which park it is.

A

um Unfortunately, I don't, but I can double check my um my records that I have to see if I can figure it out.

C

I think it's actually for all of the parks. I think we combined all of them into one bid for better pricing, so.

B

I bet we, I bet we'll need that one yeah do you think, to explain.

C

C

And then audio visual equipment upgrades. This is the one that's been in your budget for since last year, and excuse me this was in the supplemental, but you've seen it in two two budget cycles. The project.

B

Yeah and we wanted it to come forward, didn't we right? Could we have disagreement on it.

C

Could we have what.

B

Did we have disagreement on it.

C

um I don't think so. I think the only thing we had disagreement on was kind of the temporary fix.

B

C

B

Somebody can pull it I'll put on consent.

C

And then um approval of iga for tri-cities homelessness and I'm not actually sure why this one wouldn't go on consent insofar as it's um it's such a small dollar amount.

B

C

Once briefed on it, yeah yeah and mou between city of englewood and colorado state patrol for license plate recognition.

C

I I think most cities are doing this, but yeah.

B

You just go straight up and do it right, yeah yeah, let's put it on consent.

C

And then cb 21 approve a bill for an ordinance to grant electric transmission line easement in bellevue park. Probably we want that one yeah, I'm not gonna, send and then second amendment to the iga between cdot and inglewood for widening of dartmouth bridge.

B

This is the second, oh, it's the second amendment, not second reading. Yes,.

A

It is sixth.

B

Grading did we have a full yeah, that's on consent, okay,.

C

And jade, I think um I think I might have misled you there. I was saying on the um cb21 that one actually probably should not be considered. Oh of course, unless.

B

Mayor, you disagree. No, I think.

C

It's been a little.

B

Yeah is there anything.

C

It's yeah, I don't think, there's anything new on it, but it's you know raised a little bit of eyebrow a few eyebrows, not actually in englewood but in surrounding communities. People reaching out to inglewood so.

B

Yeah, oh, let's just pass it, let's just put it on regular. Just so, there's not any question about it.

B

Yeah! Well, contact! Oh! It's! Because it goes it's other areas and they think we're in charge of it right.

C

Well, they think we can, if enough councils, try to kill it, that it won't happen, which I don't think is true. They have the right to use their property excel, does as they wish.

B

I maybe let's just put it on consent.

C

Well, I'm fine with that. You know.

B

Yeah but I consent.

C

All right ready to move on to june 14th.

B

Oh my gosh, I can't believe we're in june.

C

Yes, um so the 14th we have discussion of options for rescinding emergency ordnance, 10 and then.

A

Sorry, this one got entered in a little weird.

C

I think yeah tim tim and I notoriously into the same thing I should just assume he's going to enter it, but I think you can delete the next one because it, I think it's duplicate.

A

Okay, this would be an information and direction. Yes, it looks like it is. um Apologies for that.

C

Well, he he labels it correctly. Yes, thank you.

A

C

And then we have the oxford pet bridge, um a discussion about that project on the update on the design and then the wifi alone, application which we plan to use in utilities for, as opposed to a bond, to use that loan process we've got audited. Financial statements, review, 2022 budget workshop part one and then organized garbage trash recycling.

C

So it looks like we need to put time frames on these. If you want to mayor.

B

um Can you can you ex um enlarge it just a bit jade? Oh.

A

B

More time I'm up in keystone, so I'm in a hard time, no.

A

Worries better or would you.

B

Like a little bit more yeah, it's a little better. Thank you.

B

So I oh sorry on the first one: where is it? Okay,.

B

What do you think.

C

In terms of time frame, it's.

B

Gonna be oh yeah. I think it's gonna take a half hour, at least don't you think.

C

B

um It can we rescind only parts of it.

C

Yes, that's going to be one of the options that we present to. You is a partial, rescinding yeah, um so yeah we have three options right now that we're looking at okay.

B

um On the oxford ped bridge, it's really just informational, isn't it? Yes, so maybe five minutes for q a.

C

B

Right and on on this next one with the loan application. What kind of direction would you need from us just to go ahead and do it or.

C

Yes, I think we need consensus from council that this is the way they want to go we'll be presenting the reasons why it is the best way to go forward. So.

B

Okay, maybe 15 minutes.

B

Max next one 10 minutes on the financials.

A

B

Are there some big change? Are there oh? This is this is um 2020.

C

Right this is the end of the year for the audit.

B

Is did anything show up.

C

I don't think there was anything significant.

B

Well and then we have budget workshop, one right.

C

That's the long one.

B

C

And mayor, do you want the is this order? Fine for you um in terms of putting organized garbage at the very end after the budget workshop, I.

B

Wonder, if is the committee coming.

C

I don't, I think there will be some members from the committee, but I think it's maria that's going to be presenting.

B

Okay, and are we doing this one in person.

C

Yes, yes, both the 7th and the 14th will be in person.

B

Yeah the 7th is in person, but I know this is a study session. I'm just wondering if we're having a commission or a group come, but if they're not, I mean they might still want to be on zoom.

C

huh We should have the ability for them to do that.

B

Yeah so yeah, um maybe that should.

A

Do you want that, as the first item.

B

Yeah, what do you think.

C

Well, isn't this the committee that sometimes meets the same night as council, it.

B

Is, oh, why don't you find out and then see which they prefer at the beginning or at the end, or maybe yeah just find out what they prefer? We can we can handle it either anyway,.

C

I was just thinking we could close this study session with um the budget workshop and so.

B

That makes a lot of sense to do that. Yeah do all the budget stuff at the end, all right 2020 in the workshop.

A

All right, I'm just gonna, move this guy; okay. Hopefully that order should work for you guys.

C

Yeah, if you can just check like the mayor, said check with maria, but it works for me.

A

Perfect well too,.

C

She's got a lot on here. She does okay, moving down to the 21st trade. um We've got the may monthly financial report, us 85 environmental linkage, um study, update sidewalk gap, prioritization.

A

Real quick sean, the two that those two that you just mentioned from maria she said uh we could definitely move those, because this is a regular.

B

Meeting and there's a lot of study session items.

A

So she did mention we could move those if needed.

B

Oh, but I'm not there that night. So I kid.

B

The first one is the monthly stuff. We know that only take 10 minutes.

B

And the budget workshop is that night again it.

A

B

A

B

Oh okay, yeah! If we can move those two, then I think we have to.

A

B

uh The other two, I think you.

A

The two uh maria items- oh yes, yeah, hell.

B

And then the sidewalk.

A

B

A

And then so june 28th is still just citizen of the year recognition. um So we would be looking at the first meeting in july for this item for those two items. Okay- and I can confirm that with maria d as well.

B

C

I do jade if you can check in with maria on, if pushing the sidewalk prioritization pushes us back in the time frame of getting those gaps filled, because we did some supplemental money for that. So I don't want to hold that project up with.

C

But if it, if it's not holding anything up, then I'm fine pushing it.

A

C

B

Okay, where are we.

A

It's a 21st.

B

Second item: do we.

A

B

To have a dda, oh, it's not flexible! That's what it says. It's 45 minute discussion on the 21st whoo.

C

Yes, this is um a very maybe two beefy of an item where we're going to be looking at their work plan, their budget, the downtown plan update which, by the way, just won the governor's award for excellence from the colorado, downtown association.

A

C

Thursday yeah the down inglewood downtown plan and then um we've got the debt authorization ballot question. We've got the iga, that's going to basically spell out how the dda and the city work together and interact. So it's a lot wow.

C

I wonder for this meeting mayor pardon: are you back for this meeting.

B

C

B

No, that's that's what I'm going on.

C

B

B

So how much is on the regular meeting to be excited? Is there a lot.

A

Two resolutions, two motions and one first reading at the moment.

B

I would say if there isn't anything else I can handle just be a very short regular meeting.

A

um It looks like there will also be three second readings as well. Sorry, those aren't populated on yet, but there will be.

B

Oh well, if all those past unanimously that at least could go into consent, but.

A

B

I know daniel has a little time to speak into this again, since he has to leave the meeting. It seems like an awful lot. It seems a little odd because we've never done this before, where we have that much, we could ask if they wanted to come early since its budget workshop. We split it into two.

B

We get asked this week if they would like to do that.

A

For an early start.

B

A

B

um I wonder if on the 7th, could you put it in mayor manor, jur's choice, um a june 21st meeting schedule, question.

A

Of course, one second.

B

Under mesh twice yeah, what do you think sean did that yeah.

C

That sounds like a good.

B

Because I'd rather have them yeah weigh in on how do they want to handle this.

A

And you would still like the email to go out in addition to asking a question on monday.

B

Yeah, what would the email would be asking them.

A

uh Asking them for their preference on if they would like to start early.

B

Yeah or whether they want to do another night, the problem is the 28th ending of being the.

B

If we can frame it. As you know, part of the problem is that the 28th is a citizen of the year, so we lose a meeting night and these need to be dealt with so yeah. Do they want to add it early or and then we could. We can just bring it up on the seventh as to what they want to do.

A

B

A

B

Email to them, because then they'll have a heads up before.

A

Okay, so they don't need to necessarily respond to us, but they'll be discussing it on the.

B

A

B

A

Early starter of the meeting.

B

Oh, where are we now? What else do you.

A

A

If we went through the 21st, unless you want to give um attentively figure out consent agenda, that puts us to the end of june.

C

um So have we answered the question there at the top of june 28th, where it says, will this be in person? I assume that citizen of the year will be able to present.

A

uh Yes, it will be um sorry, so we had the questions and I had the answers down below.

C

A

B

Okay, has anybody been in contact with, besides my telling him.

A

um I know that we were. I was asked to talk to madeline, um so I can double confirm with her and see what information she's been able to gather.

B

Yeah, let's make sure and we find out you know who does he want there and everything yeah.

C

All right and then the sixth of july is um the discussion of the future of ace, and I think that yeah, that council request went out mayor um that you did asking questions about ace. So.

B

Yeah yeah thanks. I saw that.

C

And then um we have an information item on the these are the ones we moved from earlier: the pel and the sidewalk gap, prioritization, okay and then tri-cities homelessness plan of action. This is per the agreement that the tri-cities steering committee worked out right here about the plan of action.

B

C

And if you can send items council approval of the dda budget, so you'll have a study session on it. But the approval will come the following meeting loan agreement with eda edda for um to repay the funds that you already allocated towards um operational funding for the dda and then an iga between the city and the dda and jade. If you can scroll down.

A

C

um Between the dda detailing responsibilities of identity and then first reading of an ordinance to approve the edda tabor language for the november ballot, this is all assuming that the direction from council at the study session is affirmative.

B

Okay, yeah good to have it on there.

C

And then no items currently scheduled for the 12th and then the 19th. We have um just our routine modifications to the strategic plan, quarterly updates on that and then a framework agreement with eleanor for city center and mile high flood district iga or little dry, creek construction.

C

And last but not least, june financial report.

B

Great all right, so I have a question going back to the approval of boards and commissions. We had another resignation for stewart water and sewer clyde wiggins. The chair needs to step down sorry that was my husband.

B

Can you hear that.

C

Not too much it's being drowned out by the train outside my office.

B

Okay, um yeah, so clyde wiggins needs to formally resign on thursday or friday for health reasons can no longer continue. It's very very sudden, so we have an extra spot on. So I think under the.

B

Yeah the boarding commission's appointments. I think we need to decide whether to add another person there don't we have to receive because that's a question: that's not it's causing judicial right. No, I don't.

C

I don't think that.

B

Well, don't we have to receive that his resignation too.

C

I think he didn't, he send it via email. He did, I think, that's adequate right. Stephanie.

B

We used to have to vote on those or receive them. I don't know if there's been a change in that or if it's just some need it and others don't.

B

Maybe we just need to check with our attorneys oh on the seventh. Also, can we have a welcome to the city attorney.

C

Oh good catch, yes,.

B

At least in agenda item six or something I don't.

B

B

And I did, I did ask kendra last week if their attorney group has met or would meet with her just to make sure there's a good transfer of info and they'd already done it.

C

Yes, they haven't, um you know there is going to be an overlap of one month.

B

Yeah, which is which is great but just got some idea of coming in.

B

C

Yeah all right: well, I can't I don't have anything else and um I think all of our council requests are already in queue. So, okay.

A

um I I do know stephanie was trying to say something, but it looks like her. My mike might not be working. um Can you put.

B

Something in the chat can she hear us.

B

I can see, is it in the chat.

A

Yeah looks like she's texting now.

B

I haven't been watching the chat.

B

Do you want to take intermission in between study sessions? Oh.

C

B

That's right um we're, but we're all in the same room right so yeah we probably should take a break. It would be nice to have an intermission.

A

So I guess, um and that sort of kind of sparked a question for me: do we want to have so when we transitioned to during the pandemic, we started doing both meetings and one uh do we want to transition back to where they were two separate posted meetings, so that way we have that built-in break in between and then we are doing dinners again as well or what would council's preference be for that? Well, what did people say about.

B

C

Didn't krista do that survey.

B

Yeah, I actually when I'm thinking about you know I I said it would be helpful to me and I'm glad to pay for it myself out of my own council budget or something else.

B

I just know that I run from now that we're back face to face it's just a lot of running from one place to the other, it's hard to get dinner for me for work, and I think that's true for others who have full-time jobs, some don't care, though, but you know during during this transition, I'm not knowing whether people are inoculated or not. I'm not sure I want to eat with people, but.

A

So it looks like we didn't hear back from everybody, but if you wanted it and if you didn't.

B

Okay, maybe so yeah.

A

B

Let's provide it for sure, proceed with the.

A

Ones who want it pardon proceed with the ones who want it.

B

Yeah yeah yeah, I mean, I think until council says we can't do that anymore.

B

um We accommodate people. I think it's really kind thing to do for those who have full-time jobs.

A

And then move forward with the two separate posted meetings.

B

Yeah is that the right way to do this? It seems like we never know what time the other one will start and we get really caught in it. Can we I guess it it? It wouldn't be a special meeting. Would it.

A

um Oh stop saying: uh posting together still works. If.

B

Let's, let's do that until we're in two separate places like you know, moving from one to the other from.

A

Council to community room.

B

A

C

A

B

What take four or five months does that sound like with the sound stuff.

A

C

Well, I'm sorry: what's the question.

B

Will it take four or five months before we can be going from one room to the other.

C

B

I think we just keep it all in one as one meeting then and and take breaks when we need it.

A

Okay, a 10-minute break in between or.

B

Yeah, okay, yeah.

B

You can do so when people come to speak, will they just will we have a podium set up in there somewhere? Is that how.

C

Yeah, well, I think speakers are going to be at a table, but yes,.

B

C

Okay, we're in the studies in there.

B

C

B

Community room.

C

Yes right now, we just we don't have a lectern, but we could do that. Instead of a table. We were thinking.

A

We do have a podium in the.

C

Table would be better.

B

Whatever you all think is best, I don't have any I'm just thinking out loud.

A

We will be doing dry runs this week.

B

I trust you all to figure it out.

C

Oh well we're trying to do the best. We can that's one reason why we're spending some money. We don't want this to go badly.

B

Yeah, well, you know it's a new world of trying to figure this out, um yeah that you know when I was at that meeting with you sean for the rehearsal that meeting freaked me out. I've never been in a setting like that.

C

B

Went to du about two days later, it you know we're still masked um in the classroom, but uh for meetings. They have a thing that they read: that's a legal document about what people and and how people want to proceed, and we all took our mouths off because we all agreed and all disclosed that we'd been vaccinated. So it was a very interesting there was such a difference.

B

We were still distance, but we, you know, we can't have it spread throughout a campus of ten thousand right, because we still, we still have unvaccinated young people anyway. It's such an interesting coming out process yeah.

B

All right. I think we're done.

C

B

All right this is 903 and the mayor manager meeting is finished, hey sean! I have a quick question for you. Do you want to stay on or do you want me to call you.