City of Englewood, Colorado Mayor Manager Meetings, 20 Apr 2021

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From YouTube: Mayor Manager Meeting - 20 Apr 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/110864?handle=BE37C2BB169047749DAC8E3F479933F6
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/110863?handle=AAA4C36DBAB048DD9746E81CF241B28E

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/110864?handle=BE37C2BB169047749DAC8E3F479933F6
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/110863?handle=AAA4C36DBAB048DD9746E81CF241B28E

A

B

All right, so we re recording, okay, great, thank you wow and it's exactly 8 30 right. This is april, 20th um 8 30 a.m, and this is a mere manager meeting with linda olson, dan harvey j, trusket reed, daniel sierra sean lewis and yeah. That's everybody right! In the team's room, great everybody got.

C

B

C

B

C

Yes, and please forgive me, my voice is exceptionally raspy after a a short sleepless night. Oh no, um it's every monday right.

C

Well, it's not it's.

B

Time you couldn't get to bed by 10.

C

I promise it wasn't just you.

B

C

um April 26th, um we have uh study session items, the monthly financial update, poco dog survey, findings, presentation, relevant preliminary review of the cip consideration for the budget advisory committee to review the annual capital improvement plan. That's a potential code, amendment discussion and consideration of local improvement district for ally, paving in the 3900 block of a coma broadway.

C

There is one item that we'll be adding to this and it's um the selection of the dda representative on council.

B

And then also um possible selection of an attorney um or any decisions on that. I don't know how to. How do we phrase that I guess yeah, so we need it to be a special meeting going.

C

B

I think also daniel that I'm missing.

D

No, those were it and then just I guess, we'll go to the through the times now to figure out whether or not we need to start at 5 30 or not.

D

D

So then, the the selection of a city attorney so that actually involves the contract. So that would be a negotiation in a executive session.

B

It would be, and then it's with a possible action afterwards.

B

D

I I guess we could put that on the agenda. I don't agree, but you don't agree, no and what I mean by well. When you stayed in action, are you stating we we announce who the choice is.

D

Because to me I I still need to make sure that the contract gets approved by the applicant. So I think that's going to be a week away.

A

Yeah so on the agenda we can place it like. We did last night where it says um follow-up action if needed, um would that suit your preferences yeah.

B

I I think so and dan, I don't really. I mean, to be honest, I don't remember how we did this with you sean. I think that we had something set beforehand and it was pretty I don't remember, but dan, is it normal to um go ahead and formally approve a person before we have the final contract.

E

Yeah I mean, I think the the actual action um would be approval of the contract itself. So I think what you could probably do is you could do executive session um all kind of falling under negotiation.

E

You know, and um you know, a a direct direct staff to uh you know sends the contract out and then once it's approved, then it would be actually the approval of the contract, which would be kind of the public element of it.

B

But we won't know for sure if the candidate agrees to it all, I think that's what's what daniel's bringing up right yeah. So maybe we have to.

B

I I think we should put these things on and if we don't use them, we don't use them right. That's.

D

So yeah you're right well.

B

I mean I, I think we that's what we did last night. We didn't use the action needed necessary, we didn't use it because we didn't need it.

B

I'm looking at that yeah, so I think that's probably the way to do it. If we find out more this week and can change it we'll we'll do.

C

C

Great, would you like to assign uh time frames to these items.

B

Yes, so let's, let's start with the executive session, is that okay.

C

B

Is that does that bother your staff? If we do that, or would you rather end it with that.

C

No, it's it. You.

B

Can't whatever you prefer nathaniel, do you think it matters? Should we maybe we if we do it first or at the end, since there's a study session.

D

I think I uh I would prefer to do it at the end. Okay, honestly, uh it was different yesterday because we had interviews, but I think I think this. I think it makes sense to do this at the end. Let's do it like that, but my only concern is that if we, if we are going to start at 5 30, that will stop be ready at 5 30.

B

D

B

Numbers before we do.

D

B

Yeah, let's do the times so financials we really can do five and five right yeah, it's been we've been able to do that without a problem in the past dog park survey. That's a different one!.

B

There's quite a lot of information in those surveys.

B

What do you think the discussion will.

D

Be maybe 30 minutes because there is direction written on there, maybe even more actually.

D

Should we say 40, should we just block up an hour for that.

B

And then the next one, oh my gosh, so it's the presentation is the majority of this right you're trying to bring us up to speed on.

B

um Wait a minute: these are the cips.

C

Yes, so this is the um the capital improvement plan, um so this is the beginning of your cip discussion for next year. So it comes to council first then it goes to pnc and other potential boards and then comes back to council.

B

So what do you think our discussion would be sean, but this.

C

Is your first glance at this? I'm sorry.

B

So how long do you think the discussion will be.

C

Oh, I don't know.

B

So how many times do you think this is going to come before us? Is it? Is it maybe not? Maybe this is the first really big presentation and we let it sit in our heads for a bit and then come back or do we want roblox.

C

Yeah you'll you'll definitely have at least two more times, that'll be on your agenda.

B

So is, is the presentation I'm sorry I'm having trouble reading this? I gotta put my reading glasses on this morning.

B

D

That's q, to make it bigger.

B

I can make it bigger on my own, you know except better.

B

No, it's fine. I can enlarge it on my own. On my screen too, it's my own problem. uh Yeah. I mean if you think that the presentation is 45 to 60 minutes. Is that with questions interspersed or is that just straight presentation.

A

I believe that I.

C

Did um what is that time frame?

C

Let me get a little more information on that. My guess is.

D

C

D

Go ahead. Sorry.

C

No, I'm sorry go ahead.

D

I was going to say, but my guess, just because it's utilities, you know south platte, those conversations are usually pretty heavy. So.

B

Well, but if they put 45 to 60 minutes in there, depending on how many cips we'll have sean make the final decision, did you know that sean.

C

I I think that they're talking about the um the time timing, I would say we need to keep it to 30 minutes and hit the highlights, but.

B

Okay and then 30 minutes, discussion or or what.

C

Yeah, I think that'd be a safe event.

B

Max, okay, and with the direction with the information, this is not is there direction in this one.

C

um Certainly, you can um tell us if you'd like more or less or additional projects, but okay, again, you'll have other opportunities to do that.

B

Okay and then, if if that can be, I'm sure you'll you'll tell us at the beginning to say you're going to see this more than just tonight and right yeah. So it's.

B

B

And bac comes back all right with the ca with the yeah, so this one's just a quick pros and cons of this right of having having this budget. I don't expect this to be very long. Are there any contrary? um And maybe this is a legal question?

B

Are there any contrary elements of having them be able to review cip and give us any direction they want? Even though it's not mandatory, we don't have to.

E

Yeah, that's actually um something that our office been has been looking at and has been discussing with the legal department. As far as we can tell, it doesn't seem to be any any issue, um but we can kind of, I think, we're in the process of putting together kind of a short short memo on that.

B

C

I noticed we didn't notice, we didn't sorry dan, oh good sure I noticed we didn't put a presentation time. I think five minutes is going to be adequate. What's most interesting from their analysis is that there are three other boards and commissions that have charter mentioned authority on cip, so we're gonna be at least giving you that information.

B

uh Which ones water and sewer planning and zoning, and who else.

C

Transportation advisory, as well as library board,.

B

Oh so maybe water and sewer isn't.

C

No, no boarding store is they're, one of the three three additional.

B

It doesn't plan it's.

C

Actually, four.

B

Okay, so it's four yeah wow, okay.

C

All right, um so how long do you think on that one for discussion.

B

Well, I think that you know, I know that mayor um council, member ward, just wants it to hurry up and go through and be approved. um That's not my style. If we have four or five others we gotta think it through are we are we asking for lots of input that we can't actually accommodate, but, um but I think, 15 minute discussion. Maybe I don't know.

D

Yeah, that sounds about right to me, but is the presentation really only five minutes? Is it? Is there that little information about consideration, because you asked for something didn't you mayor.

B

I did I wanted to know what the risk elements are. I guess.

D

B

A

C

Dan could probably speak to that more, but um in what I've seen in their preliminary analysis, there's really no risk to that. You can ask any border commission to do this, so it's a very simple. You know ordinance change exactly.

E

A

So I just want to clarify this item. The responsibility for it will be from um the city attorney department and not finance.

A

C

I I think it's a joint, but.

B

Have you seen cities do these before, where they've got a lot of different committees, giving input on this.

E

um I guess not that I've seen specifically, um but I know at least from you know our initial reading of it and analysis that it. You know it shouldn't be an issue, but I mean we can kind of. I know. I think that I think you do going to put together kind of a um a short council request memo. But if you want something kind of like a little bit more in in depth, we can we can do that.

B

You know what might be helpful is. I know there are a couple of other cities that have budget advisory committees. I think it would be helpful to know to what extent are they involved in this kind of thing? I think golden has the most active one. I've been present at cml.

E

Yeah and we can certainly yeah we can- we can cite some of the um some of the other municipalities. You know maybe some some of the clients that we have. I mean I I don't know off hand, but I'm sure we do- and we have you know 25 30 clients, so what one of them, I'm sure it has yeah.

B

Something like this yeah.

E

B

That would be helpful. Okay, I can do that a little bit of background on how other cities are using theirs and sure.

A

B

A

Want to re-circle around and follow up. Did we decide on a discussion time for the item above.

B

I thought it was 30 minutes well.

D

A

Okay, thank you.

B

So we've got one hour two hours, two hours and 30 minutes and.

B

Then so this is a. This is a it's not a bid, but it's a local improvement district is that how are they different business is.

C

Different you can't answer.

C

Do you know the difference between local improvement, district and business improvement, district.

E

um Well, they're they fall under kind of different um statutes is my understanding, so they have different authority and different things that they can and can't do um it's kind of the general. um You know overview of that. um But again I mean that's something that I could. I could provide kind of more insight on.

C

So linda, this is something that came from. A council originated with a council request. Just to hey. Can you look into this business? Who wants to do their alley and the business was able to really rally support among all of his neighbors to pave the entire alley? So this is, but it does take council action if we're going to put that on their. um I believe it's their tax bill.

B

Okay, how it's nice to see business owners working together like this to do something that they want? I like that.

C

Yeah so 10 and 10.. So what do you think 15 30 minutes? I don't think it'll take that long.

D

B

Neither and 10 and 10, I think what do you think.

C

D

I guess the only reason why I would take longer is just is establishing a local improvement district. Do we have to give direction on that.

C

Yes, it'll have to come back to you in the form of an ordinance.

D

Okay, so that's the only reason why I can see that going past 20 minutes total.

C

um So selection of d, oh, go ahead! So.

B

In the meantime, um we would pay for it, the city would pay for it and then they'd pay it back through their taxes. Is that how it works?.

C

B

Yeah so will they have costs.

C

Do you mean interest.

B

You will have caught, I mean I'm sorry, we will have um we'll have what the budget for that could end up being on that night.

C

um Yes, I think we'll have that at the presentation: okay,.

B

It could be a big price tag. Couldn't it.

C

I think it'll be covered by the concrete um fund. Okay, yeah.

B

Good all right, so then those are all that adds up to what um three hours I'm looking at the wrong screen. I'm looking at my old one, ooh.

D

Yeah we're about three hours right now,.

B

We have to add the executive session in and oh and the dda did we and we have that too.

C

There won't be a presentation on that. So just however long it takes you all to decide.

B

Well, hopefully, be quick, even if we have several candidates, all right, uh so maybe 10 minutes on the dda.

D

And I'd say: 30 minutes on the executive session.

D

So that puts us at three and a half hours without any breaks.

B

Yeah, so do you prefer to start at 5 30.

D

Yeah, if we're gonna be.

B

B

Well I'll do it. I just I just really feel badly about infringement work life, and I don't know what work life is like everybody's, probably at home anyway, but as.

D

Of right now, yes, um I'm fine with six o'clock, I'm fine with six starting at six. It just means that we may go till ten o'clock, which is what we did last night.

B

Yeah and maybe in the mayor's discussion we can ask, would you prefer to get done even earlier and start early or would you do you mind doing it six to ten? If that happens, because we and then maybe I'll- call on you dan to talk about how many meetings you're in with other councils that go until 11 12.

E

You know I've had one that went until 2 15 in the morning, so you know we did.

D

That a year ago, oh yeah, okay, well not to 2 15, but no.

B

We're close to one, I think right.

D

Close to one o'clock, yeah yeah.

E

And in terms of the the local improvement versus business improvement district, did you want me to send you kind of a quick overview just so you have that before the meeting.

B

Yes, if you can have anything in a memo that we could have read before, would be great sure. I.

E

B

The majority of this council- really, I think, almost everyone- reads everything so I'm this is a good council for reading their packets.

E

Yeah yeah um yeah and then I can give you kind of more of a comprehensive overview, rather than my kind of general overview of that they're different.

B

Yes, yeah. That saves time good. All right, we got monday done all.

C

Right moving on.

B

To do you have a meeting at nine sean.

C

D

Do you, with daniel kind of I don't uh I'm supposed to call someone? Okay, let's.

B

Keep talking along here.

C

All right may 3rd. We have uh executive session on potential sale of municipal fire training center update on uh proclamation for a small business resource expo.

C

I'm not sure why there's an update on that one um esri esri small municipal and county government enterprise agreement for our gis systems; uh audio visual modernization for streaming in person and virtual council meetings, resolution to appoint city councilmember ward by resolution to the ura park, improvement, construction award, contract, malian trust, fund expenditure, recommendations, stifle professional services, agreement for financial services, fiber optic design, engineering services, scada virtualization at allen, water treatment, plant, inglewood, environmental foundation, snow and ice contract services, change order, number two uh iga joint cooperation agreement with arapahoe county approval of iga, with cdot for the dartmouth, multimodal safety project iga with cdot for floyd avenue and elatti intersection intergovernmental agreement with rtd for trolley funding entered iga for um I got lost there, iga subgrantee agreement with arapahoe county for cdbg; and finally, approval of iga was seed up for design and construction of dartmouth, traffic, calm and corridor.

B

C

B

Yeah so, first of all we have this proclamation on there last night we said we would talk about proclamations, so uh it seems like this one's odd. So, but we do need this one. If we're gonna, do it right.

C

I can't recall the timing um when the business expo is so.

B

Like I know, I've been asked to speak at it.

B

I wonder if we can ask tell council, we don't have time to talk about this before, but this is this a proclamation you'd agree to and and then we won't do any more. Until we've had a discussion, this one should be a no-brainer. I hope.

C

Yeah, I could either bring that up at city managers at the previous study session. uh During my report or potentially you could.

D

Okay, actually, mary did you want to put that as part of your mayor's choice on the night before to say if we could get a proclamation beforehand and that way, council and everyone has a chance to look at it and voice in.

B

Okay, that would help that's a way to do it too, at least for now, until we come up with the policy right.

D

C

All right any questions on the 3rd of may.

D

C

Indeed, um do we have the consents marked appropriately.

A

Yeah there are some that are. We haven't gone through this section um to say if they are for sure consent or not.

C

You have done this default professional services agreement before.

D

D

C

Are you you're born, yes, okay or actually? No, no sorry stifle is a financial services company, okay,.

D

C

But they are working with us on the bonding.

D

A

The audio visual modernization that's been discussed at council before at study sessions.

D

I wouldn't put it on consent, just because timing and all that other stuff, okay, I agree.

B

Three should be easy to do on consensus.

C

Yes, that's also an annual.

B

C

um And then scada the scada visualization a few lines down. That's, I think new, but it's we've had a scada system at allen, treatment plant for a decade.

B

Which one is that.

C

B

Virtualization further down yeah: let's just do that on consent. If somebody pulls it, is it a big big ticket item I'll bet it? If it's it's virtualization, is it huge amount of money?

B

D

Don't recall: okay, well, it's coming in front of us! So.

B

Yeah it's over.

B

It could be 105 or it could be a million right no designed for outside fiber optic network.

C

This is the one that's been in your budget for a couple of years um to connect the civic center to the police, building with a fiber optic, cable.

B

I would love to put that on consent, but what do you think daniel.

D

B

This has been since I've been since eric even.

D

I know but yeah. I know that we've talked about it over the last couple of budget cycles, but just fiber optic in general. So I'm not sure if it's the police but I'd.

B

B

You ready for it to be pulled.

D

I'm fine with it getting pulled yeah, which makes me wonder why I have it on consent. If I'm getting pulled.

B

You think it's gonna get cold, then, let's leave it out. There.

D

Yeah, I think it's gonna get pulled.

B

Then, let's not waste.

D

The time no honestly yeah, I think it's gonna, get pulled.

D

um Is that everything.

B

Oh construction award of contract for eci site arc improvements, construction award of contract- this is which is what is this for.

C

This is related to your um the extra three million that you put into capital and we're starting to award some of the contracts for that work. That needs to be completed this year.

D

What's the eci site.

C

Oh jade, can you read, do you have any more information on that? I could be mistaken.

A

Yeah, I unfortunately don't have clarification for what eci is all I have is that abbreviation, but I can reach out to confirm it.

B

Well, let's, let's leave it question mark right now and then we can do it next week, right yeah.

C

A

The change order would be a no.

C

We do that every year we do. uh It's always.

B

It's gonna get pulled because people get upset that we have a change order. Don't you think.

D

I was gonna.

B

D

Ask you to keep it on consent, but okay! Well, we I think we just did one of these last month and so obviously I'm looking out the window right now. We have snow right now. So.

B

I think it got pulled, though didn't it: let's leave it there, all right, then consent and then, if it gets pulled, it gets pulled.

C

All right, let's move to the next meeting, shall we michelle? Yes, let's all right uh 10th of may interview for unified development code steering committee applicants. As of last week, we had no applicants by the way.

C

Oh great, thank you, um may 17th we have um legislative tracking uh update, that's just a new five-minute update on well. Actually excuse me this is to discuss with council whether or not you want to weigh in on legislation that affects cities, and so I don't it should be a short presentation, but we just would like some feedback, because a couple of council members have asked us about it, but we really feel, like probably council needs to weigh in on that.

D

C

um A historic preservation commission um update with regard to landmark a landmarks program, organized garbage trash and recycling collection, rfp content review pollinator month; proclamation approval of intergovernmental agreement for the tri-cities homelessness plan of.

B

Action yeah, I don't that pollinator proclamation I mean that's obvious: we've got to get. We've got to get council to come up with a plan for this, because I can just see this one blowing up as well.

A

So um I had a question and possible suggestion that may be able to help this um may 10th, since we are low on applicants and it does close this friday, um would you be open to putting possibly study session items on may 10th, or do you want to just keep it with just the interviews.

B

uh I'd like to wait a week before we make that decision. How many do we need for the udc.

C

I think it's three, because it's the entire planning and zoning commission, plus these additional.

A

B

Okay, let's, let's let's wait a week to make that decision, but I think that's a smart idea jade to keep it open for that because we certainly could. I guess you could I guess you could earmark it for that and please keep you know, just keep a place for it. What do you think of daniel? I mean if it were, if we're only in five people, we can do that in less than an hour. We can do it. You know in an.

D

Hour yep, I agree.

D

C

Moving down to may 24th boarding, commission interviews and then june, 7th new boarding, commission appointments, approved public hearing to discuss direct election of mayor june 14th budget workshop sidewalk gap, con prioritization and that's it.

A

So I know this also came up. Last night we had just um parts the citizen of the year recognition with it postponed to june, but we hadn't chosen a date yet um do we want to wait a little bit to choose that or how would you like to.

B

Proceed: uh let's wait because we probably need to talk to the appoint to the person we've chosen to to see when they can do it.

B

So uh we need to find a a monday or a special event right on. We could do a tuesday too, but.

D

Hey sean does and linda I'll. Ask you too, does it make sense to also include child's last year's recipient, since we didn't do anything public if he's open to it,.

B

Oh, I think we decided that was it.

D

That was it okay. I couldn't recall.

B

I yeah, I would be hesitant to do that, but I'm only one.

C

Jade, if you can follow up with madeline, to have her check in with nate bernie.

B

I called him already this morning he's calling me back, but I will ask him when I I wanted to not tell him I usually whoever it is, but I don't have to I mean I can have them I'll I'll. Let you know jade what he says he just. I called him earlier this morning right before a meeting and he was taking kids to school. Apparently, so he just texted me and said he'd call any time.

A

Yeah sounds good: okay,.

B

C

I didn't have any council requests from last night.

B

um If we can go back and put somewhere- and maybe it's the 10th a conversation about proclamations, because I don't want to lose that so we got to come up with a policy- that's better! I don't want staff to get stuck with this.

A

Yep I'll certainly uh put that on the 10th. I do want to um just go ahead and bring your attention to the may 24th meeting as well. We do currently have 20 applicants for boarding commission interviews.

B

A

Can break that down a little bit more? um I would need to get with jackie and I can send out an email with like the breakdown of like who, how many reapplicants we have um how many total actual open spots we have all of that. But currently we have 20 for interviews um and we have done that amount before. I think we've done 21.

B

A

I just want to make sure that you guys are still comfortable with that amount for that night.

B

That's a lot so wait a minute 20 brand new people applying to new boards and commissions. First time.

A

B

What that's amazing.

B

Yeah, I don't know, do I guess we, how many do we get done in in an hour four four, five, ten six.

D

Ten minutes each right.

B

Yep we do six, we go one to one, but then we take break so 6 12 18, but in between I guess we can do one night if it stays at 20, but we're. When is the deadline.

A

I I wanna say it might be this week. um I know that deadline is coming up very soon, so I don't think it'll expand much more than this. If it does- um and I can get that date and I'll get that date and breakdown from jackie.

B

D

Should we wait till next week to figure out a time for the ef ee f study session.

B

Oh, that's: smart, yeah.

D

B

Just had a question: oh daniel, this, this boarding commission thing it might be a result of your column.

D

Oh no way yeah. I know.

B

D

B

Good job, it's a lot of people, it's good! We've never had it like that, without really talking it up. I mean I think this is early. Chris is yeah. Not this early chris has put stuff out there. So.

D

B

D

uh I forgot to ask so the fact that we have the parks and rec that we're going to be talking about on the 26th. Do we want to communicate that out to the public, since it's been coming back pretty often in the culture with the dog, the poco yeah, the fact that we're just going to be talking about it.

C

You mean on social media.

D

Yeah, I'm not sure.

B

No, I mean yes, I think it's fine, but I mean I don't think I I don't want anybody to think they're going to come and talk with us.

D

Well, no, it's just yeah the fact that there's a discussion about the survey.

B

Data, yes, I think the more that people understand what the survey findings were. That's great.

B

That's good yeah that sounds great.

D

So let me see so eef study session discussion at some point and then you have member russell's couple comments right, sean. I think they were more directed towards public works about the fatalities, accidents. That type of thing, oh.

B

C

D

C

We'll put that as part of the council memo.

B

In response to yeah, okay and.

D

Then, are we gonna have a study session item on how to celebrate or how? How to nominate citizen of the year is that I wrote something down about citizen of the year just discussion about it.

B

My recommendation is is to definitely have a process that involves some other people.

D

B

I don't know: do we, I think we can wait on that until the summer. We don't have to do that away, let's, let's do it after this. Next time after we celebrate the person, so we're not talking about process that people are upset with yeah.

D

But that's all I had on my side.

C

I do have one additional, I'm sorry jade for adding this, but we do. uh The our legal team is finalizing the flag policy, so I think we could probably have that um ready by may 10th or so.

C

Okay, that will be uh discussion.

C

B

I don't think so I mean that I can think of right now.

D

That's my cue to drop down linda.

B

You go all right, let's do this. uh The time is now 909 and this mayor manager meeting is adjourned.

C

C