City of Englewood, Colorado Mayor Manager Meetings, 6 Apr 2021

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From YouTube: Mayor Manager Meeting - 6 Apr 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/109979?handle=7F9B2895B1724079B61B2F3658345D11
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/109978?handle=C50510525678402FA71866AC89D38350

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/109979?handle=7F9B2895B1724079B61B2F3658345D11
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/109978?handle=C50510525678402FA71866AC89D38350

A

Welcome good morning it's 8 31 on tuesday, the 6th of april, and this is severe manager meeting with linda olsen, jade trusket reed kendra carberry welcome, kendra, ethel, sierra sean lewis and stephanie carlisle present.

B

Good morning, thank you, mayor um kendra. Would you like to introduce yourself.

C

You're, muted, sorry.

D

There you go ah sorry, my internet was a little off this morning. um This is kendra carbury, it's good to see all of you um uh we are, as you know, our law firm is acting as the interim city attorney and there are a bunch of us trying to accommodate all your meetings. So um today you have me, um I hope it went well with dan last night. I know we. There are a couple things that we may want to talk about from last night.

D

I'm not sure how this meeting works but um happy to answer any questions. He helped get me up to speed on that yeah. Well, last.

A

Night, thank you thank you for showing up this morning and one of the things because it's so early, we don't turn our videos on, but you're welcome to turn your video on.

D

Okay, no, that's fine! I wasn't sure it's always a little awkward, because I don't know some people don't like it. If you don't turn it on so.

C

A

Yeah yeah we've just decided because we've been up late together and we don't want to get up, although I'm dressed and ready for work today,.

D

B

Yeah, I think this is one morning I could have turned it on maybe, but I'm me.

E

B

All right well, we'll start with uh april 12th, we'll have the city attorney interviews and then another round um on the 13th and then moving on to the 19th of april meeting.

B

We have two study session items, sale of property to south metro, fire citizen of the year nomination and selection, and would you like to assign time frames to those two mayor.

A

Yeah, let's do that I'm looking at this, I gotta get it a little bit bigger on my screen. There we go.

B

It looks like we didn't give you time frames um on the first one there from staff, but we it won't be more than I would say five minutes. You've already had the presentation, yeah.

C

B

uh We'll just be giving you the price.

F

So, actually, just a question on that: shouldn't that be an executive session.

B

No, the only way that it could be executive session is, if you don't like the price, and you want us to enter into negotiations, um but but you directed us to negotiate, we negotiated and now we're bringing the prize. So I suppose wow kendra.

F

To me, all of that is a negotiation we if we present price any type of conversation we have is a negotiation. um So to me that's executive session, regardless of whether we say I don't know to me, I'm just very yeah. I think any information could be to me would be a negotiation but yeah I'll.

F

Ask kendra for her input on this.

D

Sure so so, can you just give me a little bit more background on this one, so I I mean I agree with you. We could we could go in executive session for negotiation, the obviously the final decision has to be made out in public. So perhaps just give me a little bit more of what we want to talk about.

B

Yeah, I can help with that. um So we own 25 of a um fire training center in littleton, that's jointly owned with south metro fire ourselves, and um I think it used to be littleton used to be an owner, but then they took over south metro's portion, so um metro took over their portion. Thank you. Thank you exactly, and so um we were approached by south metro more than a year ago about buying that our portion back.

B

They want to make major investments, um we're not interested in investing capital uh dollars to the facility right, and so um they offered to buy the the property and um yeah where, where we're at is um we've arrived on a price which was similar to what council you saw um previously.

D

B

D

So I think you're right. I think if, if council doesn't like the price, then yes, we should probably go in executive session to talk about that more. If it's simply here's the price and council's going to vote and say: okay, great, let's, let's do it. I think there's no need to go into executive session and I don't know how you will know that ahead of time. But um that would be my you know. That's that's what I would recommend.

F

Sean are there any other terms outside of price that are part of this negotiation.

B

Yes, we did negotiate um to allow for a denver fire to have use of the property up to 70 days, um so that was one term. um I'm not remembering others. Right now,.

A

I think we need to do it in executive session. In case there's I mean unless they said this is a hard fast and we know there's no other option and there isn't a negotiation.

A

We already know that just take it or leave it then kinder. Wouldn't that be a reason to, but still we could have that conversation closer.

D

I think it's fair to have that conversation behind closed doors and even if it is a take it or leave it and say it's a ticket to leave it so there's not much more. We can do, but all of that will qualify as negotiations. If you want to do that first and then, if council says great, it's a ticket or leave it we're going to go with it, then they can come out. You know what I'm saying and.

A

Okay executive session, so uh I got asked again from a new council member, so why we have to put this. Why can't we not just put executive session at the beginning of our meeting agenda?

A

And I don't know the answer to that. I know before I was told no, I know in the past, we've done things very differently stephanie, and I were talking about the fact that when I first came on council, we never read anything at all. I mean we just you know, went into.

A

Everybody saw us get up and go into executive sessions doing it, um but we put it on the agenda, but that was it, and so we've we've gotten very, very detailed on things which kendra you could help us with in getting it um maybe shortened a bit a little bit, but um is it possible to put this earlier on the agenda rather than voting on the agenda? Every time.

D

It is possible, legally, it can go anywhere on the agenda that you would like it. It has to be during a regular meeting, so it you know. If it's going to be earlier than your regular meeting time, then we'd have to just call it a special meeting, but it can go that an executive session can go anywhere that you would like.

D

I think the all you have to do is vote on where to put it, do you know what I'm saying so, if you're moving it from its current location on the agenda, you just vote to amend the agenda to move it other than that it can go anywhere from a legal perspective. I know some. Some communities have policies or written or unwritten, saying they don't want to do executive sessions till the end, because they don't like the public to be sitting there.

D

You know yeah, it's inspiring, actually bringing it up like blank screen in this case. Actually that.

A

Is what we'll do with this one? So I don't know why I brought it up because we probably will put what this one at the end right. It doesn't make sense to do it at the beginning. We just had to do it yesterday at the beginning, because of the timing for the firm, we're working with.

E

Right, so is any component of this a still a study session, or is this going to be strictly an executive session as part of the regular meeting on the 19th.

A

I think it's exactly what we've done before stephanie. I raised a question that probably didn't need to be answered right now,.

E

So we're we're eliminating this as a study session item correct.

C

E

A

Perfect and and just put it under mayor's choices, fine, okay,.

E

Okay sounds good.

B

All right: do you want to assign a time frame for citizen of the year discussion.

C

um Did we decide oh actually,.

A

Yeah we never know what the discussion will be in next week. uh um Yeah, so we've got four um nominees. Is that right.

B

A

Okay, I would say I'd say: that's going to be a 20 to 30 minute conversation. What do you think.

F

Yeah, that's what I was taking about 15 to 20 minutes.

A

It might be quick, I don't know I I just haven't, I don't know who all they.

B

Are mayor since we have an extra week on this and we're deleting an item, would you like us to put um the issue that mayor pro tem brought up last night that I think mayor councilmember ward brought up previously?

B

I don't remember what it was now.

F

Yeah, the bac, the.

B

Yeah, yes, can bac review the uh cip budget.

A

Yeah and can um can both the attorneys firm and the staff be able to give us a view of you know what are the risks of doing this.

B

A

B

C

A

I think that makes sense.

B

Kendra, we can brief you, but the we have a couple of council members who'd, like the one of our committees to review the cip budget. The charter requires the planning and zoning committee commission to review it, but we would like to add the ability for the budget advisory committee to also review.

D

Right, I think I had mentioned that, but.

A

It's not mandatory right, we're not depend, um I think that's.

C

F

Mayor did you want the water and sewer board also to have do you want to increase the scope of this or just keep it to the bac? Well,.

A

We have something in the written about the water board. Don't we.

B

We do yes, the the water board also has the ability to review cip, but only those cip projects that are related to the water infrastructure and supply.

A

And that makes sense that makes sense.

B

A

B

Historically, have to review the whole thing.

C

A

I think early on when I was on it, we did but then that just sort of dropped off.

B

Technically, I think council has the ability to ask any border commission to review anything, but.

C

B

Think it's just weird that I mean the charter is why there are some concerns because the charter specifies pnz will. But I think council has the authority to ask anyone.

D

B

D

Agree with that, I think council can certainly ask any committee to review it if it's totally within council's discretion.

A

You know kendra if whoever's presenting that night with this, could just really make that clear that we have a lot more opportunity than we think we do and it's okay to do that. I know: we've had council members on in the past, who've been really sticklers about this like no. They don't have the right to do that and sure. So I just think we should be a little bit clearer. That no counsel actually can do a lot of this stuff already.

D

Yep happy to I'll put that in my notes.

B

All right well looks like we're ready to move on to the first motion, which is overview, draft capital and one time, supplemental budget expenditure list. I'm sorry this. This actually was pulled forth for the 19th, but this is now part of the supplemental jade it'll roll into the budget, supplemental, which I think is a little further down.

B

I'm sorry, I probably didn't make that clear.

C

No worries um I I'm trying to edit the page so bear with me. um I may need to just hop off really quick and like re-share my screen, um but let me try one more thing.

B

And we'll just move on q1 2021, strategic plan, dashboard um and uh progress update and then electronic records information management system rfp approval.

B

So this is um the clerk's office, bringing this forth motion approving the first amendment to preliminary development agreement with skb uh word of contract to pro pipe inc for a north inglewood, storm sewer, cleaning project, emergency operation plan approval and 2021 budget supplemental and then the next item is the iga for with rtd for the trolley, an iga with arapahoe county for cdbg funds, approval of intergovernmental and iga, with cdot for design and construction of dartmouth, traffic calming corridor iga with tri-cities.

B

Regarding the homelessness plan of action and um may or you may not know what that is- that that's actually just to um document the fact that we're sharing the cost of the action plan we're a little late. Getting this done. Yeah remember devon, agreed to take on that iga, so we're just now getting it done.

A

Are we ready to go with the whole thing and we've got some iga's going now.

B

A

B

On another city, until tim just said, I'm doing this, then we have cb12 vacation in public right of way and cb 11 amendment um regarding addressing counsel.

B

That's it all right, which is a lot.

C

Were those both seven zero they were, all of them were.

C

Did you want to look at zero.

A

But that's still good enough.

B

Did you want to quickly glance and see if these that are labeled consent question mark are, um I do think the iga for tri-cities, it's very low dollar amount, it's consistent with what we've been doing. I think that one could be.

C

Yeah, it's just yeah. It's just.

B

The trolley is every every year. I don't think we have major changes there.

A

B

I see that um jade, you didn't put possible consent under cdbg. That's also done every year, though,.

A

B

A

C

A

Yeah, I know that one's gotta be out.

A

um I so last night, just a point of clarification for me last night, if I had had rita, um ask her questions before we actually did the consent agendas. Could we have just left it the way it was and do them all at once or would would that not be appropriate? Stephanie.

E

I believe we have done that in the past, but kendra certainly may want to weigh in so kendra. Essentially we do one motion for consent, agenda items. There were several that a council member had questions on, so they got pulled and then we had to consider them independently on each one. So the mayor's question is: could she could we before there was a motion to approve consent, agenda items? Could the question be asked so then, therefore, if it was satisfied, keep them on consent.

D

If there's just a simple question, I usually say: yes, you know if it's just you know, is this number correct you know, but if it's going to be a discussion of more than one council member, I say pull it. If you know what I'm saying so it's a very simple question. I wasn't there for this meeting. What was the vote? For example, you can say you know it was how whatever it was, but if it's not simple like that, I would have them pulled off and discussed yeah.

A

They were they weren't, just simple, I mean some of them were, but I mean unfortunately, some of them. Well anyway, it was a bundle of five or four of them that were related. Okay, her questions actually related to almost all of them at once, um and once she got those answered, then you know she was ready to go. I I'd suggested we rebundled them, but then I realized. No, we pulled them. We can't rebundle them.

D

Yes, yeah: once you pull them, you can't rebundle them. I agree.

A

Yeah, okay, um maybe we'll check in with you if that happens again before the meeting so we'll know, because in in her case often she'll tell us what the questions are um and before the meeting.

D

That's and that's what I you know. Obviously that's what I tried to get my elected officials to do is to send any questions to me, our staff prior to the meeting, and if we can get them answered offline, then that that's the best option, but sometimes that doesn't work.

A

Well, oftentimes, they don't come until later. In that day, if they came earlier, it might be easy to get done, but it might be a way to get around this and just set some time aside for those to get answered before the meeting sean. I don't know if it works for you all, though,.

B

Yes, um we can certainly do that. Okay,.

A

We could we could just maybe set aside a half hour when we know she's gonna pull things because she's, usually the one who pulls things the other one last night was um something I think several of us wanted pulled just because we weren't sure we liked the language of the of the base or the um address a noting address from residents.

B

Actually mayor, I might push back a little and suggest that that be chained put into your council policies. If you want us to do that, just so far as some of the questions would likely have um a broader audience who might be interested in those, so I wouldn't want to try to usurp the.

C

B

But, but would that make sense to maybe potentially propose that as a policy that we would, I.

A

Mean all of us would always be interested in something someone asks, but do we need to do it? Do we need to pull it to get it? I don't I mean some of us knew all the information that was being asked already, because we have so many council requests around some of what was pulled in the last couple of times. So um I think, there's often many things that have been already shared with us and that's what I get more worried about.

A

Then, if it's new stuff, I I get it, but if it's stuff we've done before, that's where I think it gets frustrating to other members, or at least I hear from other members, um so I don't know fine. We can.

C

Probably do that.

B

All right: um are there others jade? Can you scroll up to see if there are others that could be consent.

C

So it'll be this um just these three in this section: okay,.

C

Did we get it skb.

B

And that won't be.

A

C

The pro pipe looks like it may be: a new contract.

B

C

B

It is new and I agree if you're implying um that that one doesn't need to be consent, probably the eop. You actually have looked at this in study session, but um uh oh it's already marked yes, so that's great.

F

Actually, just real quick sean, so regarding the storm sewer cleaning project, don't we do that every year, I'm just.

B

We actually don't. You may remember. Last year, we hired um well, it was in your in 2019, you funded in 2020. We hired um two staff members who have been doing this um a lot of this work, and so I this is the first time we've ever had a contract for it.

A

So this is going out again for it rather than having two staff to it.

B

I'm gonna have to look into that. um I didn't realize we were using a contractor until I saw this on the agenda because I know we hired two folks to do that. So I can give you some more information. I.

A

Think, if it, if it is this, I think keep it off of consent. Put it on regular, because people are going to ask the same questions.

B

Great and then the eop, that's the one you've reviewed in study session, but um your call on whether that should I think we marked yes, but I think we.

A

Were all fine with it? We got all of our questions answered.

B

Great and then the budget, supplemental.

A

Oh, I think that needs to be on regular anything. I was actually going to say. Yes, you think yes and consent. I.

F

Say yes on consent, just because we covered it again last night, didn't we we.

B

Did there'll be a couple of new things um in the communications budget that we're having to adjust, um but it's your call still.

A

I I I just think: well, that's fine. It's it's a big.

F

Dollar amount, so I could understand big.

A

Dollar amount, I think, is this problem.

D

Can I just ask: is this a budget amendment? What is this one.

B

Yes, we call budget amendments here, budget supplementals.

D

Okay, typically, you have to have a public hearing and a budget amendment are you? Have you already had that.

B

Well, apparently, we do these by resolution um and.

D

Resolution's fine, it does need a public hearing under the local government budget law, though.

B

D

B

To know I will um let jackie know that.

D

Okay and I'm happy to work with whoever it it's a it's kind of an odd duck, because it doesn't have any specific requirement about when the notice needs to go in or anything like that. But it does say it must be a public hearing.

B

A

You know, I think I remember us having to do that once before long time ago.

B

Yeah, it may have been an allison thing that we didn't do that, I'm not sure, but glad to do it all right. I think that that wraps up that meeting, uh if you want to go down to the next date, which is april 26th, we have four study session items right now: a preliminary preview preview of the cip, consideration of local improvement district for alley, paving in the 4300 block of a coma and broadway monthly financial update, and then the survey results from our off leash community survey.

B

And moving down may 3rd, we have study session on organized garbage and recycling collection, the rfp to review that, and I think last night the committee went long and was hashing that out um the trash committee. We have a proclamation for the small business resource expo fiber optic design, engineering services.

B

This is the loop that we're trying to build between our city facilities, our buildings and moving on to may 10th interview, his unified development code steering committee applicants may 17th hpc study session on the landmark application and may 24th boarding commission interviews and we have june 7th as the in-person date. But um actually we probably need to get that on an agenda in maybe late april, mayor.

A

Okay, yeah, and to talk about where we are, is this.

B

I think what we were. What I took from the discussion is: we need to firm up this plan for the audio visual, as well as the timing for the air filtration. So we've got some questions to answer and then we'll come back to you. Well.

A

And also what the rules are um in being in a group together and masking I mean we had a council member say they would they refused to wear a mask right? So what do we do with that um and that'll be something kendra? You probably are all going to have to weigh in on.

B

C

With the 26th work.

D

We are working just so you know we're working on sort of an overall memo on masking and things like that for a lot of our clients, because this is a this is a has, come up a few times so.

A

B

And then, um if there are another, no other questions on the agenda, I can go over the study session items that I took down.

A

Great, let's do that.

B

All right, uh I have what from councilman russell, what is the current um illegal dumping policy and she was specifically asking about mattresses. What's the city policy regarding.

A

Just a stuck on that one that one really does worry me more. So if we can't pick up mattresses, those were the items that when we did have flooding that were the most egregious and blocking things, even if we just you know I I don't know, I know people dump illegally all the time, it's so frustrating but um yeah. If we had a unified trash, hauling wouldn't be a problem right.

B

Yes, honestly, I mean I, if we really are going to pick up the legal yeah, large pickup kind of stuff as a staff, we're going to need additional resources for that for sure.

A

Police, so have done it in some areas where they've seen like you know, but it's usually been out in those like looking out in industrial areas, looks like people have dumped things, because I was on a ride-along one night where they reported it.

B

Well, honestly, we do it all the time, but the official policy is, we don't do it yeah and so that that really allows us to try to get the you know, property owner to take care of it.

C

B

But yeah lots of exceptions are made for that um and then last but not least, oh wait. I didn't read the second one: what is the city policy regarding responding to court orders if the city is ordered by a court? What is our policy to respond to those um and then legalities? Are there any conflicts related to removing charter limits on the budget advisory committee? I don't.

B

I think that's actually just needs to be a study session, as opposed to I'm having staff help me with the council request, but I don't think that one, I'm not going to call that one. A council request since we're putting it on the agenda.

A

Yeah that makes sense.

F

And then so so sean then the ending the state of emergency was that a council request or is that a study session item.

B

I I think that was a request for a study session item. I don't I don't know if that was agreed to or not.

A

I don't think it was, but could we make it a council request of what are the ins and outs of of it all yeah.

B

Absolutely because.

A

I know you've been working on it when you're, when you're ready with it.

B

Yes, I'll convert that to a council request right now,.

F

And the other one that I had as a future study session item was just and I I don't know where we stood on it, but just paving the alleys. um So I don't think we agreed to actually have it as a study session item, but just earmarking it for potentially speaking about it.

A

Yeah- let's put it on that docket and then we can talk whether or not and the doc, dr cog, demography. We already did that one didn't we so.

B

Yes, we can take that off or.

A

That was the aging area aging.

C

F

I I have to jump on to a nine o'clock call, so that's fine. All right have a good day.

A

F

A great day.

A

Bye, um I I have a question though um oh gosh, no I've, uh let's see what was it? Oh, the dr douglas one. I think this was on because we were talking about having him on earlier weren't. We, I don't know if it needs to be on anymore, unless we think we want to have an update from him as we go out of this whole thing.

A

If I don't know that council, I think we can take it off, I'm not hearing council saying they want to meet with him.

B

Mayor before um daniel jumped off, was he saying a council request on paving alleys.

A

um You know, I think it would be smart to put out what we've already done, that we've put out a lot of stuff on that in the past. I would not want any. I mean there was a whole thing about how much it cost. We have new council members too, at least that um you know member member uh anderson and remember, ward, might not know any of the background for the costs and things like that.

A

Can we just pull up old stuff on that? It's not that old, but.

B

Yeah we can do that. We might.

A

B

Update that I'll.

A

Just make it a council request for me: can you get any back information that we've had about paving allies to inform everybody again.

B

A

I think maria had done a lot of work on that.

A

Okay, all right anything else on here.

C

I just want to double confirm. um I didn't hear a solid yes or no, but do you want the 26th to be the date where we return or bring back the discussion of in-person meetings.

A

Oh yeah, will you you all be ready with info by then probably right? Does that work for.

B

You hopefully kendra will be um preparing for that kinder is april 26th enough time, for you all to prepare that memo on returning to in person.

D

Yes, no problem.

A

Or something will change a couple times between now and yeah.

D

That happens all the time, because you know health water will change. I think what we'll do is write the memo saying if the public health order say this, then this you know if the public health orders have been lifted or relaxed than this.

A

Yeah well and going from blue to yellow is not a good thing. I was disappointed to hear we were heading that way, but it looks like we all could be heading that way. With this new variant. Now we just gotta hold on get a lot of people vaccinated.

C

A

Okay um and then I don't know kendra, if you have a minute for me to give you a call, I wanted to talk with you about one of our commissions and your request that they had all know sean. If we should do that now or.

D

Either one just or whatever works for you well then,.

B

We can jump off if you like.

A

Or yeah, because it's not really me integer, meaning.

E

Okay, yep: we can stop the recording and then we can all jump off. Okay,.

C

B

Sorry you're about to do it. Yeah.

A

The time is now 904 in this meeting. Dear man, it's adjourned. Thank you. Everybody have a good day.