City of Englewood, Colorado Mayor Manager Meetings, 21 Sep 2021

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Mayor Manager Meeting - 21 Sept 2021

Description

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/121833?handle=1AE09F562AB14777BF3F0440038A07B3
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/121832?handle=02C4D9CA6C5D40679D8968CA1EDA1958

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/121833?handle=1AE09F562AB14777BF3F0440038A07B3
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/121832?handle=02C4D9CA6C5D40679D8968CA1EDA1958

A

There you go all right. This is the mayor manager, meeting on tuesday september 21st about 8 35 and in the room. Team's room is linda: olsen, jade trust, kit, reed, shawn, lewis, stephanie carlisle, tim dodd and tamara niles, and I think I'm not sure exactly where daniel is, but I do know he's out so.

B

All right thanks, ma'am, we'll start with uh september 27th. We have um financial report for august they proposed um 2022 budget workshop to finalize the budget based on the um public hearing last night. I don't believe we'll need that. Did you hear anything linda that needed to change.

A

No, um the only question for info was really about the chamber. Wasn't it the financials for the chamber.

B

Yes and chris is going to upload those today to the icompus. Yes, thank you. So um we shouldn't need this workshop, we'll take that off the agenda, and then we've got a discussion on public consumption areas within the city and.

B

And next we have the arpa spending. This is just our proposed spending list as it stands today. It's still in draft format. We may even have another study session, mainly as we wait for the final guidelines to come out, we're currently working on interim guidelines so and then um innovative housing strategy planning session, and this is really specific to a dola application.

B

That mayor, I think you recommended or discuss how to increase, affordable housing options and then recommendation for revisions to the code regarding trees and shrubs recommended by yak and then executive discussion executive session to discuss matters of returning client privilege.

A

Jade, can you um enlarge it just a bit, I'm only on one screen today.

A

B

Yeah, so we need to put a time on the um well. We won't have to put a time on proposed workshop. We've already got a time on public consumption, arpa strategies, shrub discussion, discussion, time.

A

Do you think that'll take very long.

B

I don't know um tamrick, do you have any insight into that.

C

uh No, I really don't.

B

Is it pretty straightforward, I mean, have you seen it yet.

C

I haven't seen it well just from the memo that that I think um was sent out to all of us.

C

I know they've studied it and, and they are like code enforcement advisory um council is recommending a change to municipal code. So uh I don't think it's going to be anything controversial.

A

So um 10 minutes of uh yeah of a presentation and then 15 minutes discussion.

D

A

A

D

I have that noted, um I'm happy to refresh the screen as we go. um Are you all? Okay with that, if I refresh sure sure.

D

B

All right, so, I think we're ready to go on to october. Where are we now all right? So we will um mayor we've we've. You may notice that we pushed off the eve discussion was on a previous um meeting and we're going to have to push it off of this. One too. We decided to give outside counsel for eve um a month to really give a little bit better. More thorough legal analysis and tamara can speak more to this, but um it requires us to take a little more time on this.

C

And I am meeting with outside counsel october 6 to discuss it, so um I anticipate it will probably be at least a few weeks after that, before we get the analysis back.

A

D

Would you like me to tentatively move this to november 1st?

D

C

B

That makes sense to me.

A

A

Our council members asking about this: do we need to put something in your manager's report, so they know what's happening or.

B

I did brief steve um ward in my meeting with him uh last week and I think that's the only meeting I had late last week after we discussed this and decided so I'll talk to them about it in my one-on-one. But yes I'll put that in my report. That's a great idea.

A

Okay sounds good.

B

He you know, he, I think, has been the most adamant about it, um and I did try to explain that there is a lot to unwind that um we need to really think through before we pull the trigger.

D

A

Yeah, I mean there's a reason why it's not been done already.

B

So um and then we have, um let's see the resolution for the innovative housing strategy planning grant from dola. Assuming that it goes well with council and study session, we will have under recognition proclamations on the introduction of our new hr director sean whiskey.

A

Oh, this is going to be fun. Sean squared.

B

Our leadership team cannot not have multiple, nay of the same.

D

B

um And then we've got a change order for janitorial services at city facilities.

B

This is one more. Is we really try to right-size our in-house versus contract, janitorial services, and I think that's it jade? No, all right. um So we have next award of contract to hallmark inc for construction of our broadway bridge over a little dry, creek group bridge um and then broken t golf course fact: nine irrigation renovation award of contract for the us, 285 congestion, congestion, mitigation study, renewal of contracted terra care associates for eve and renewal of contract with keyson or eve, snow and ice services.

A

Okay are any of these consent.

C

uh The three eve contracts, um those are very similar to the uh prior contracts, um the terms didn't change. Some of the amounts went up a small amount, so I think those might be suitable for consent. Okay,.

B

Jade, I see you have that one marked on the keystone contract marked as no, but it sounds like we can change that to yes, unless there's the department knows something we don't.

D

D

Sorry I was muted and I was talking to myself. um I will get that changed over right now to yes,.

B

So that'll be the tara care um contracts.

C

And best securing america, that's also a renewal. That's.

D

I will have those three put over to yes: okay,.

B

All right so we'll move on so we'll put vets securing america as a yes and then the first reading of budget ordinance, and then there are several ordinances that have to be passed for the budget. So using one two, three, four five.

B

And then we will have adoption of a bill for an ordinance first reading: approval of the fight field, englewood station pud and cb 40 iga, with mile high flood district for little dry, creek um project and overview of the city's snow, plowing and ice removal program.

D

That'll be october 11th, oh.

B

Thank you all right. Any questions on those.

E

I'll just mention that now we won't have a study session for that night. It looks like so um just kind of fyi if we're starting at six four.

D

Four: three: oh I'm sorry what.

A

On the fourth you're.

E

Talking about yeah, because we pulled the one study session that we had. Oh okay right am. I am.

D

I mixed up nope you're correct. um There is no study session currently scheduled for the fourth um and I do know we discussed about just going ahead and starting the regular session at six o'clock and I believe that's what you're trying to clarify right. Stephanie.

E

Yes, because I want to make sure we message that out properly.

A

Okay, is there anything else from study sessions that you'd like to move in there? From the past, I mean from the forward.

B

I don't know of anything.

E

Okay, that's okay, we'll! I just want to make sure that we notate it and um so everyone's kind of aware that the regular meeting will just start at 6pm.

A

Right, thank you, and there you go. You have a night with no study session.

E

Just like that,.

A

You're so powerful.

B

I uh I'm looking at october 11th and um looks like overview of some plowing ice. Removal will be there for um study session. The second one will be overview of city's curb to curb street sweeping program so about public works, updates on how that's working, and then we have um the framework agreement for lnr for city center recognition and of will charles and eric sampson for aicp stormwater utility rate uh increase ordinance first reading.

D

B

Monthly financial reward: oh sorry, I went into october 25th.

B

Any questions on these.

B

Okay october 25th is september monthly financial report and then november 1st we'll have a code next update. um This is where we removed the eve discussion and budget supplemental for arpa.

B

This is a placeholder and I just need to look at the schedule. I don't remember jade if this is the original one or the new one.

D

No, this was um this was moved. I just pushed it out until we know what for sure the date we are going to bring this back on. I just wanted to keep it there. So that way, great! Thank you. Yep yep.

B

Yeah, so it depending on when the final um federal guidance comes out. We'll put this schedule that and then also november 1st motion to approve contact with aec west for supplemental plan review and then um november 8th boarding, commission interviews, so that.

E

Was the date we were moving? We just hadn't picked a date to do those, um so this is where we've talked about briefly talked about possibly doing like um a new council orientation, because the election will have happened, but they haven't been sworn in yet so that was one thing we just I know sean. We were gonna talk about different dates for interviews with council to see what.

B

Would work best I do think plugging in that orientation would be a good idea, um good thinking and then and then we also can, I think, move the boarding commissions, I've gotten feedback from enough council members that I think they want to move it to the latest possible time. It was option b. I think, on youtube.

E

Okay, in january, okay, perfect, we will work on that.

E

D

You thank you sounds good.

B

And then um yeah, I think that takes us down.

B

I don't think um a walk-in will plan update on the 15th, also consolidated fee schedule from that's for the budget and then november 22nd october financial report, december b, city, usa december 20th november.

B

So you can see these are just uh continuations of.

A

Yeah, usually, we've been out of this since since um kovid, but usually there's a dinner for the holidays, just one of the mondays right before we take a break, so I might want to earmark that for the new council- okay, usually they meet at like 5 30 or something at a restaurant that maybe the new mayor can pick with krista or something and and then they eat and then come together for a 7 p.m.

A

Start, but I mean maybe they don't want to do that, but that is what the norm was forever, and I heard that from council member ward. That he'd like to you know, do some things together, but.

A

It seemed like there was mixed messages about what people would want to do, but at least do that one.

D

Go ahead, oh no, I was just saying I had that noted.

B

Okay- and I didn't have um counsel requests from last night that I have in my notes: does anybody else have any.

C

uh Well, I just had council member ward's inquiry regarding risk management, the risk management budget. It wasn't really a formal council request.

A

Well, do you want to make it one.

C

um We could I I know I had already been working on that issue with finance to study whether it would make sense to bring the property casualty portion under the purview of the city attorney's office, because my actions and decisions largely determine expenditures out of the property casualty side. So that was something we'd already been exploring. But it's not something I wanted to rush into.

C

um So perhaps we should schedule that for a study session, a presentation on that.

A

That would make sense it could bring everybody up to speed. That's you know new too, so I don't think we've had that conversation for a long time.

B

D

A

I did have a question for you sean and I don't think this is necessarily a a council request, but those the candidates that are running right now wonder what kind of access they can have information and whether they could meet with you to get your perspective on the city. At this point and are you? Are you doing anything like that? I know that there's different views about that. I don't know what the legal pieces are, but.

B

Yeah, um I I have been debating just reaching out to all candidates, and just saying you know whatever information you need or updates you need. You know we're glad to help that's incumbents and those running um and and actually tamara. That was something that, when linda and I talked on friday, I uh she suggested that I double check with you and make sure that that doesn't violate my contract.

B

um Certainly, I would be offering the same information to everyone, but also not wanting to involve myself in the elections.

C

uh Yes, I I don't see a problem with it.

B

So yeah, I think um we'll just double check that clause and um yeah. I think, are you suggesting that that would be good, linda.

A

I well I got a call from someone last night after meeting because it was so short asking me some questions and I suggested they reach out to you, and um I just thought you know if there is a session or you know, if it's okay, to do that, I hope you don't mind and then I'd hate to have you be meeting with so many different people. So I I do remember gary sears doing something, and I think I was the only one that went to it um like I got a huge update on you know.

A

I better understood the budget, although I'd gone through two budget workshops by that point so um but yeah I just just knowing that people do would like to have that time with you. I just um wanted you to know that yeah. It's.

D

A

Good idea, the more informed candidates are the better off they are and realizing what they're going to have to do and the ground running if they win so.

D

B

Yep I'll get something out this week on that.

D

C

I did have a couple of issues that aren't on the on icompus, yet um I didn't know if we wanted to consider a resolution in favor of the dda vote. um Of course, fcpa recognizes that council can adopt a resolution in support of a budget item or a vote item. So I didn't know if that was anything we considered.

A

I would love to see us. Do it.

B

What's the for that um tamara.

C

For the resolution, I would just say before the vote so.

D

C

um So that's certainly flexible. um Also, we do have the resolution drafted for the off leash parks. It just hasn't made it to I compass yet.

A

Ask about that and I forgot.

C

Yes and council member russell said she'd like to see it soon, so it's it's ready to go as soon as christina um inputs. The item.

B

I did talk to christina after um the meeting last night and she said that uh that could be ready by october 4th. So do we want to jade? Maybe we can just go ahead and plug that in she told me she would get that submitted to y'all today.

A

That would be great, let's yeah, let's put a placeholder in it, for it.

D

Yep we can get that in there and have that in there for her great. Thank you.

C

And I had one more: um the dda received the 150 000 grant from cdot to improve city paseos, and so we will have an mou- that's probably appropriate, for consent agenda um by the grant terms. They have to advance the 150 000 and then the cities, and then they are reimbursed for it. So they have asked the city to advance the funds and then be reimbursed by cdot because they don't have that type of cash sitting around.

C

So we have a proposed mou that would authorize the city to advance the funds, get reimbursed and provides kind of an outline of the procedure for the project and the reimbursement mechanism. um I have drafted it and sent it over to dda's council and I'm just waiting on a response.

A

I would suggest we put that on regular, not consent, um I just because it's so new and different. It's fronting money when people don't always understand that it'll get pulled for sure. If we put it in consent, I think and good for them to get that.

C

Yes, it's the iga says they will do exactly that and they've followed through, which is pretty fantastic.

A

Yeah, I think that's a that's a positive for the public to hear too so. Let's leave it on regular.

A

Yeah, I guess there's pros and cons to doing a support of the dda resolution or valid issue if it doesn't pass. That's not helpful.

C

Yes- and it could solicit pro comments, but also negative comments.

A

Yeah, I guess, um could you reach out? Can somebody reach out to the dda to ask them if they want us to? Given the you know, it's not going to be a unanimous vote. I don't think given.

A

Who knows I I don't. I mean if it wasn't a unanimous vote. Is that helpful or not.

B

That's a great question: I'm glad that I reach out thanks.

C

I brought it up so I'm I would be willing to take this one on if oh.

D

A

Sounds good anything else.

A

All right time is 8, 55 am, and this mirror manager meeting is adjourned have a great day. Everybody.