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From YouTube: December 2, 2014 Elections & Rules Committee Meeting
Description
Minneapolis Elections & Rules Committee Meeting
A
I'm
going
to
call
this
meeting
to
order,
this
is
the
December
second
2014
elections
in
a
Rules
Committee.
My
name
is
Jacob
Frye
and
I'm.
The
chair
of
this
committee
and
I'm
joined
by
several
council
members,
palmisano
Johnson,
Goodman,
Quincy,
yang,
glidden,
bender
and
Cano.
We
have
a
quorum
of
this
committee
on
our
agenda
today
is
simply
one
item
which
is
to
go
over
several
minor
revisions
to
our
rules,
and
here
to
you
should
have
a
bunch
of
packets
in
front
of
you.
That
summarize,
and
here
to
present,
is
our
clerk.
Mr.
Carl
mr.
B
Mr.
chair
members
of
the
committee,
I'm
Casey
Carla
have
the
privilege
of
serving
a
city
clerk
and,
as
indicated
I'm
here
to
present
the
draft
2015
revision
of
the
council's
rules
of
order.
There
are
essentially
three
amendments
that
are
included
in
the
original
ardgleann
help
to
clean
up
our
existing
rules.
The
first
of
these
has
to
deal
with
the
cancellation
of
meetings,
which
was
not
previously
addressed
under
Rule
three
section.
Six,
that's
found
on
page
three,
we've
added
language
to
address
the
cancellation
or
rescheduling
of
regular
meetings
of
the
city
council
when
and
if
necessary.
B
B
The
second
administrative
change
has
to
do
with
the
standard
order
of
business
for
regular
meetings
of
the
city
council.
That's
found
under
Rule
three,
which
is
section
eight
on
page
three,
the
order
of
business
is
used
to
structure
agenda
items
for
presentation
to
the
city
council.
As
you
know,
the
clerk's
office
is
in
the
process
of
implementing
an
electronic
legislative
information
management
system
as
part
of
the
transition
to
that
new
system.
We
need
to
adjust
the
order
of
business
to
provide
definite
agenda
sections
under
which
business
can
be
added
to
accomplish.
B
This
staff
proposes
to
create
a
new
order,
titled
call
to
order
under
which
the
preliminary
matters
of
attendance
agenda,
adoption,
acceptance
of
minutes
and
the
referral
of
petitions
and
communications
would
be
addressed.
We
also
proposed
to
add
a
new
order,
titled
introduction
and
referral
calendar
to
accommodate
the
introduction
first
reading
and
referral
of
ordinances
under
the
current
process.
Notices
of
proposed
ordinances
are
given
in
one
cycle
under
the
order
of
new
business
and
then
are
brought
forward
in
the
next
cycle
under
unfinished
business.
But
this
really
is
an
unfinished
business.
Unfinished.
B
Business
refers
to
matters
that
are
taken
up
in
one
session
and
left
unfinished
when
that
session
ends.
Adding
the
introduction
and
referral
candler
creates
an
appropriate
section
on
the
agenda
for
the
handling
of
coordinates
introductions.
Also
with
our
new
legislative
system,
it
will
be
better
able
to
track
when
ordinances
are
introduced
throughout
the
year
from
one
year
to
the
next.
So
this
change
recognizes
the
legislative
process
as
exist
with
respect
to
the
treatment
of
ordinances,
as
opposed
to
lumping
those
in
with
business.
B
That
truly
is
unfinished
from
a
previous
needing
those
are
the
two
administrative
amendments
that
are
included
in
this
revision.
There
is
a
third
amendment
which
is
more
substantive
in
nature.
That's
been
added
as
a
new
section,
seven
under
rule
nine,
which
is
shown
on
page
11.
This
new
rule
addresses
the
automatic
expiration
of
ordinances
and
other
matters
at
the
conclusion
of
a
four-year
council
term.
Members
will
recall
that
we
took
similar
action
during
this
year's
organizational
meeting
in
which
various
ordinances
that
had
been
previously
introduced
without
further
action
were
terminated.
B
Some
of
those
ordinances
had
been
in
the
system
for
more
than
five
years,
so
adding
this
rule
makes
that
a
standard
practice
at
the
beginning
of
each
new,
four-year
term
of
the
City
Council
as
a
way
of
automatically
refreshing
the
system,
and
that
completes
my
summary
of
the
proposed
rules
for
vision.
Mr.
chair,
a
resolution
was
drafted
that
would
approve
the
2015
rules,
revision
and
designate
it
as
the
Official
Rules
of
Order.
The
draft
resolution
is
included
in
your
briefing
materials
I'm
happy
to
stand
for
questions
Thank.
A
C
Thank
You
mr.
chair,
and
thank
you
for
bringing
these
forward
they're
in
some
parts,
very
small
and
technical,
but
sometimes
more
substantive,
but
it
really
reflects
a
significant
evolution
to
these
rules.
We
recall,
maybe
last
term
spending
a
lot
of
time
with
you
as
I
was
that
chair
of
this
committee-
and
you
remember
what
we
did
from
the
drastic
rewrite
that
made
this
the
document.
It
is
so
thank
you
for
your
staff.
C
B
Mr.
chair,
the
question
of
what
happens
to
matters
that
are
introduced
at
the
conclusion
ordering
one
term
and
carried
over
where
the
council,
member
that
the
author
is
no
longer
a
member,
would
be
similar
to
what
happened
this
year.
Members
of
the
council,
who
are
seated
during
the
organizational
meeting,
could
take
on
sponsorship
of
those
ordinances
and
they
could
be
referred
back
to
the
appropriate
standing
committees
or
they
could
expire
without
that
kind
of
action,
so
matters
that
were
not
then
claimed
or
sponsored
by
a
current
sitting.
Member
of
the
council
would
expire
automatically.
B
Those
that
were
taken
up
as
sponsored
by
a
new
member
of
council
or
a
returning
member
of
camera
would
be.
Then
re
referred
to
the
appropriate
Standing
Committee.
To
that
point,
you
may
recall
that
this
year
we
also
made
some
changes
to
our
committee
structure.
So
by
allowing
us
to
take
those
matters
up
andrey
refer
them
to
the
appropriate
committee.
It
might
have
been
in
one
committee
that
then
has
evolved
to
a
different
committee,
and
so
it
would
allow
the
council
to
make
those
determinations
very
good
and.
A
To
add
on
briefly,
this
has
stemmed
from
apparently
a
history
of
at
times
council
members
right
before
they
leave
office
proposing
a
bunch
of
stuff.
That's
then
it's
undecided
whether
or
not
it's
caring
carried
through.
So
it's
a
question
of
whether
to
sort
of
keep
it
in
this
in-between
land,
the
staff
don't
know
what
to
do
with
or
to
get
rid
of
it.
So
thank
you,
mr.
Carl,
any
further
questions
seeing
none
all
move
adoption
of
the
2015
Revised
Rules
of
Order
as
presented
all
those
in
favor,
please
say:
aye
aye,
all
those
opposed
say.
A
B
Chair
with
the
committee's
indulgence,
I
wanted
to
share
some
good
news
about
work,
that's
underway
in
the
clerk's
office
that
sets
the
stage
for
next
year
and
to
make
some
introductions.
As
you
know,
the
clerk's
office
was
fortunate
to
recruit
josh
shaffer
who's
here
with
us
today
to
the
position
of
the
city
records
manager,
he's
been
with
the
Department
for
about
three
months
and
has
already
made
significant
and
positive
impact,
both
in
our
department
and
across
the
enterprise.
During
the
past
three
months,
mr.
B
Schaefer
has
engaged
partners
in
the
City
Attorney's
Office
and
our
information
technology
department
to
respond
to
legislative
changes.
This
past
session
to
the
Minnesota
government
data
practices
act
related
to
data
security
policies
under
the
new
law.
The
city
must
develop
policies
for
collecting,
identifying
and
ensuring
the
security
of
data,
as
well
as
procedures
for
identifying
reporting
any
security
breaches.
B
In
addition
to
working
with
internal
partners,
josh
is
also
collaborating
with
the
state's
information
policy
analysis,
division
at
the
Department
of
Administration
and
other
cities
across
the
state
on
model
policies
and
procedures
and
speaking
of
data
practices.
Just
yesterday,
the
ways
and
means
committee
recommended
approval
of
a
five-year
contract
with
municipal
code
corporation
for
codification
and
related
professional
services.
As
part
of
that
contract
authorization
and
very
pleased
reports,
the
city
will
be
acquiring
a
new
system
created
by
Munich
old,
called
just
FOIA.
B
It
provides
a
single
platform
to
receive
refer,
track
and
report
all
data
practices,
requests
and
related
issues
across
all
departments.
Mr.
Schaefer
and
grant
johnson
our
department's
IT
administrator,
have
worked
with
the
cross
departmental
team
that
included
representatives
from
the
city
attorney's
office
and
from
311
IT
police,
see
pet
and
regulatory
services
on
this
acquisition.
B
What
are
truly
data
practice
requests
and
subject
to
the
state
law
versus
what
are
simple
information
requests
beginning
next
year,
we'll
be
rolling
out
training
for
all
department
based
records
managers
and
data
practice
liaisons
to
include
issues
on
the
Minnesota
government
data,
Practices,
Act
records
and
information
management
policies
here
at
the
city,
as
well
as
industry,
best
practices.
We're
also
looking
to
create
a
shared
internal
website
that
will
provide
resources,
tips
and
checklists
for
our
department
based
workers
on
information
management
issues.
B
That
kind
of
training
which
has
not
been
offered
before
will
be
critical
to
enterprise
initiatives
such
as
the
new
open
data
portal,
and
to
ensuring
that
the
city
is
properly
managing
its
information
assets
throughout
their
identified
life
cycles.
As
an
initial
step,
Josh
surveyed
all
department
based
records
managers
to
establish
a
baseline
of
current
knowledge
and
skills
about
these
issues
and
that
baseline
will
allow
us
to
develop
metrics
and
track
the
results
of
our
future
training
issues.
Mr.
Schaefer
also
has
established
a
partnership
with
the
library
and
information
science
program
at
st.
B
Catherine
University
to
address
the
city's
historical
archive
collection
working
with
the
University
we've
created
an
internship
opportunity
to
complete
an
assessment
of
the
city's
archival
collections
and
to
develop
recommendations
on
how
best
to
manage
those
historical
assets.
The
internship
provides
a
capstone
project
for
students
in
library
and
information
science,
and
our
long-term
goal
is
to
develop
future
practicum
opportunities
for
these
students
that
also
benefit
the
city
in
related
work.
Mr.
B
Schaefer
is
partnered
with
the
central
library
on
a
digital
preservation,
grant
project
to
identify,
assess,
preserve,
digitize
and
provide
access
to
historic
image
collections
that
were
provided
by
our
sea
pet
department.
This
project
is
a
multi-agency
collaboration
that
includes
the
city
of
Minneapolis,
the
Hennepin
County
Central
Library,
the
Minnesota
digital
library
and
the
Hennepin
History
Museum.
The
clerk's
office
also
recently
completed
a
project
with
the
University
of
Minnesota's
borchert
map
library
to
digitize
the
city's
historic
collection
of
aerial
photographs.
This
covered
more
than
six
decades
of
the
city's
growth
and
development.
B
All
of
those
photos
were
scanned
and
cataloged
and
the
originals
have
been
transferred
from
the
city
to
the
portrait
map,
library,
for
permanent
preservation.
Digital
images
of
all
of
those
aerial
photographs
have
been
provided
to
the
city
and
will
be
uploaded
to
the
city's
new
open
data
portal
and
also
have
application
for
use
of
the
city's
new
enterprise.
B
Land
Management
System
clerk's
office
also
recently
initiated
a
partnership
with
Hennepin
History
Museum
to
provide
historical
displays
at
City,
Hall
documenting
the
history
of
the
city
and
its
growth
since
incorporation
in
1867,
and
we
hope
that
this
partnership
and
others
like
it
will
continue
to
enhance
existing
civic
education
activities
that
engage
mr.
Schaefer
also
has
been
extraordinary
busy
in
his
brief
time
with
the
clerk's
office
and
some
of
these
efforts,
as
I
mentioned,
carry
forward
into
2015
such
as
streamlining
art,
citywide
retention
schedules
and
making
these
easier
to
apply
and
use
in
our
departments.
B
We
also
look
forward
to
partnering
with
I.t
on
system
acquisitions
and
technology
projects
to
ensure
proper
data,
security
access
and
related
protocols
and
enterprise
operations.
And
finally,
we
anticipate
collaborating
with
departments
to
establish
a
centralized
scanning
and
imaging
operation
in
our
document.
Solutions
center
to
provide
in
health
support
for
enterprise
operating
needs.
The
other
half
of
the
hat
I
wanted
to
report
on
to
you
briefly
was
our
elections
and
voter
services
unit.
B
As
you
know,
we
have
much
to
do
in
2015
and
although
there
are
no
regular
elections
program
for
next
year-
and
we
very
very
much
want
to
avoid
any
special
elections,
it
doesn't
mean
that
our
elections
team
won't
be
busy
among
other
work
that
must
be
completed.
The
elections
and
voter
services
team
will
convene
a
ranked
choice,
ballot
design,
work
group
to
evaluate
layout,
formatting
and
print
options
for
RCB
ballots.
B
That
will
enable
us
to
expand
the
number
of
choices
in
each
race
beyond
the
minimum
of
three
that
are
required
under
the
existing
ordinance,
and
while
we
were
pleased
with
the
administration
of
the
2013
municipal
election,
we're
cognizant
that
improvements
are
still
needed,
largely
these
focus
on
the
design
of
the
ballot
and
how
it
can
be
better
used
to
accommodate
more
choices
in
each
race.
We've
already
initiated
conversations
with
our
vendor
ES
and
s
and
will
include
our
partners
from
Hennepin
County.
B
Similarly,
we
are
very
much
in
need
of
acquiring
a
new
elections
management
system
to
replace
our
current
system.
We're
hopeful
that
we
can
identify
a
market
solution
that
will
accommodate
our
current
operating
needs
as
well
as
future
needs
that
we
project,
most
importantly,
better
help
for
managing
the
city's
largest
workforce
of
2500
plus
election
judges,
seasonal
staffers
and
temporary
workers.
We
also
hope
to
complete
that
business
need
analysis
and
put
out
an
RFP
by
mid
year
next
year,
which
will
give
us
ample
time
to
acquire
test
and
implement
that
new
system
before
the
presidential
election.
B
Speaking
of
which
we
do
plan
to
spend
a
good
portion
of
next
year,
recruiting
new
election
judges
in
preparation
for
the
presidential
election,
this
will
include
recruiting
bilingual
and
multilingual
judges
who
can
provide
translation
support
in
the
pools
for
voters
who
require
that
assistance,
and
we
look
forward
to
working
with
this
committee
and
with
the
mayor
next
year
on
identifying
new
polling
places
and
potentially
additional
precincts
to
better
serve
our
voters.
As
you
know,
we
recently
increased
the
number
of
precincts
from
117
to
125.
However,
was
we
plan
for
turnout
in
2016?
B
We
believe
additional
precincts
may
be
necessary,
along
with
some
changes
or
improvements
in
actual
polling
places,
in
order
to
avoid
a
repeat
of
2012,
when
some
of
our
voters
experienced
very
long
lines
and
in
some
cases,
weights
that
exceeded
three
hours.
In
keeping
with
the
recommendations
from
the
presidential
commission
on
elections
this
year.
We're
hopeful
that
we
can
partner
with
the
Minneapolis
Public
Schools
to
use
more
schools
as
polling
places,
both
in
2016
and
in
future
years.
B
As
the
presidential
commission
identified,
schools
make
terrific
polling
places,
they're,
usually
well
known
within
the
community,
they
have
sufficient
parking
and
our
ad
a
compliant
and
they
have
the
space
necessary
to
set
up
and
operate
a
successful
poll.
So
I
think
that's
a
win-win
proposition,
a
win
for
the
city
and
a
win
for
the
schools
to
have
voters
in
the
schools
on
Election
Day
nationally.
The
presidential
commission
recommended
that
election
day
be
reserved
for
teacher
in-service
day,
and
it's
an
idea
that
I
think
we
should
explore
with
our
public
school
district.
B
Speaking
of
the
school
district,
our
four
year
term,
with
them
for
the
administration
of
elections
expires
and
so
next
year.
We'll
also
need
to
be
working
on
a
new
contract
with
the
school
district
for
the
next
four
year
period
of
elections,
and
of
course,
we
will
continue
to
build
on
and
enhance
our
outreach
and
engagement
efforts,
in
particular
we're
excited
about
connecting
with
communities
and
populations
that
have
historically
been
underrepresented
to
emphasize
the
importance
and
participation
of
voting
and
explain
how
they
can
engage,
get
information
and
participate.
B
This
includes
outreach
to
youth,
new
citizens
and
other
first-time
voters.
University
and
college
students
who
are
new
to
Minneapolis
seniors
and
those
who
support
them
in
long-term
care
facilities,
the
homeless
and
those
who
are
in
transition
and
other
demographics
that
must
be
included
in
spectrum
of
the
community
that
work
in
educating
and
engaging
our
residents
will
be
important
as
we
look
to
make
improvements
in
recruitment
and
retention
of
election
judges,
as
well
as
improving
in
streamlining
our
own
operations
and
all
of
these
issues
that
I've
been
identified.
B
In
addition
to
our
normal
day-to-day
work
will
require
the
attention
of
the
clerk's
office
in
2015.
I
wanted
to
highlight
these
important
projects
and
thank
the
council
for
its
continued
support
of
our
work,
though
largely
behind
the
scenes.
The
things
that
we
do
in
the
clerk's
office
are
critical
to
a
well-managed
city
that
serves
all
residents
and
contributes
to
a
quality
of
life
that
distinguishes
Minneapolis
as
a
premier
community.
Thank
you.
Thank.
A
You,
mr.
Carl,
clearly
you
have
quite
a
few
very
exciting
projects
that
are
in
the
pipeline
right
now.
Do
we
have
any
questions
for
Miss
Carl
based
on
his
the
common
seat
is
made
seeing
I'm
mr.
Carl.
Thank
you
so
much
to
you
and
your
staff
you're
doing
a
tremendous
job.
Thank
you
to
your
efforts
on
Election
Day.
They
are
meaningful
and,
as
we
have
no
further
business,
we
are
adjourned.