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From YouTube: December 7, 2016 Elections & Rules
Description
Minneapolis Elections & Rules Committee Meeting
A
Good
morning,
I'll
call
to
order
this
meeting
of
the
elections
and
rules
committee.
The
data
is
December
7
2016,
my
name
is
Jacob
Frye
am
the
chair
of
this
committee
and
today
I'm
joined
by
my
colleagues,
council
members,
Gordon
Cano,
Reich,
Quincy,
horse,
ami
and
Johnson.
We
are
a
quorum
of
this
committee.
Colleagues,
we
have
one
item
on
the
agenda
for
this
morning,
which
is
an
amendment
to
a
series
of
amendments
to
our
regular
rules
that
we
deal
with
in
council
meetings
here
to
present
is
our
City
Clerk
Casey
Karl
mr.
Carl
good.
B
Morning,
mr.
chair
and
members
of
the
committee,
my
name
is
casey
carlin,
the
privilege
of
serving
a
city
clerk
and,
as
the
chair
indicated
I'm
here
this
morning,
to
summarize
some
proposed
revisions
to
the
council's
rules
of
order,
as
provided
in
the
city
charter.
The
council
is
the
governing
body
of
the
municipal
government
and
all
legislative
and
policy
making
authority
is
vested
in
the
council,
accept
such
powers
as
are
specifically
assigned
to
another
officer
or
a
board,
and
in
order
to
conduct
the
business
of
the
city
in
an
orderly
manner.
B
The
council
is
explicitly
empowered
to
adopt
rules
to
govern
its
own
proceedings,
and
this
is
set
forth
in
section
4.4
of
the
city
charter.
The
current
rules
were
developed
and
have
evolved
over
many
years
since
the
Municipal
Corporation
was
incorporated
in
2013,
a
complete
revision
of
the
entire
rules
was
completed,
which
then
was
adopted
by
resolution
and
designated
as
the
definitive
rules
of
the
city
council.
That
revision
has
been
subsequently
amended
to
continue
adapting
the
rules
to
the
needs
of
the
council
and
its
committees.
B
The
proposed
changes
contained
in
the
2016
revision
essentially
impact
three
rules,
with
one
notable
exception.
The
majority
of
these
attempt
to
modify
procedures
to
enable
a
smooth
transition
aligned
with
the
planned
launch
of
a
new
legislative
information
management
system,
which
staff
anticipates
early
next
year
prior
to
a
full
public
rollout
of
that
system.
Sometime
before
the
end
of
the
second
quarter
in
2017,
the
proposed
changes
are
highlighted
in
red
text
and
the
copies
that
were
previously
distributed
to
your
offices,
a
copy
of
which
also
was
posted
with
the
agenda
for
public
access
about
meeting.
B
First
under
Rule,
three
pertaining
to
meetings
of
council.
There
is
a
strike
in
section
3,
adjourned
meetings
shown
on
page
two.
The
second
sentence
is
eliminated,
which
declares
that
an
adjourned
meeting
will
be
considered
a
session
of
the
original
regular
meeting.
Robert's
rules,
which
is
our
adopted
parliamentary
authority,
has
made
great
efforts
in
its
recent
additions
to
draw
better
distinctions
between
meetings
and
sessions
and
the
various
limitations
placed
on
how
business
may
be
conducted
in
each
type
of
a
scenario.
B
So,
in
short,
there's
no
need
for
us
to
incorporate
the
sentence
declaring
that
adjourned
meetings
or
sessions
of
a
regular
meeting.
It
adds
no
value
to
our
process
process
as
a
city
council
and
in
any
event,
we
would
default
to
the
standard
definitions
that
are
set
forth
in
robert's.
The
majority
of
changes
now
focus
on
section
8
of
rule
3
and
that
addresses
the
standard
order
of
business
for
regular
meetings
of
the
full
council.
This
begins
on
page
three.
B
Here
you
can
see
that
staff
is
proposed,
eliminating
the
references
to
joint
committee
meetings,
referred
committee
reports
and
matters
originating
in
two
committees
simultaneously,
which
are
shown
under
the
order
of
reports
of
standing
committees.
The
challenge
for
us
is
that
the
rules
would
require
certain
procedures
for
the
new
legislative
information
system,
which
it
simply
cannot
accommodate.
B
As
you
know,
the
clerk's
office
has
been
working
this
past
year
to
develop
a
new
system
which
we
anticipate
deploying
next
year,
that
new
system
automates
and
streamlines
much
of
the
behind-the-scenes
work
to
support
the
City
Council
in
its
committees,
due
to
the
complexity
of
an
almost
unlimited
number
of
workflows.
That
would
be
involved
in
defining
joint
reports.
Multiple
referrals
staff
recommends
that
these
provisions
be
eliminated.
There
are
other,
simpler
methods
for
accomplishing
the
same
goals
and
I'll
speak
to
those.
In
just
a
moment.
B
We've
also
proposed
a
new
order
entitled
notice
of
ordinance
introductions.
This
new
order
is
necessary
for
us
to
automate
the
noticing
of
ordinances
before
the
step
of
formally
introducing
and
referring
ordinances
to
standing
committees.
Currently,
this
procedure
is
done
under
the
header
of
new
business.
However,
in
order
for
the
new
lens
system
to
distinguish
between
items
of
new
business
and
the
introduction
or
notice
of
an
ordinance
introduction,
we
need
a
new
heading
so
to
support
that
unique
workflow,
which
is
you
associated
only
with
ordinances.
B
We're
recommending
that
the
standard
order
of
business
be
amended
to
provide
a
separate
section
where
such
notices
can
be
made
and
tracked
automatically.
This
is
similar
to
action
that
the
council
took
recently
in
the
past
year
to
add
a
new
header
called
introduction
and
referral
calendar,
which
was
done
in
last
round
of
revisions
to
the
rules.
It
allows
us
to
track
the
actual
formal
introduction
and
referral
separate
from
other
business.
That's
done
by
adding
this
new
order.
B
We
would
be
handling
the
notice
of
new
ordinances
and
then
the
formal,
introduction
and
referral
on
the
agenda
in
that
order,
as
they
appear
in
the
legislative
process.
This
means
that
the
only
true
new
business
on
the
council's
agenda
would
relate
to
new
business
and
not
to
the
noticing
and
introduction
of
ordinances.
B
The
next
change
you'll,
see
on
page
4,
relates
to
the
existing
section
12,
which
we've
proposed
to
strike
and
insert
in
lieu
thereof,
to
new
sections
number
12
and
13.
These
new
sections
address
public
attendance
and
participation,
as
well
as
notice
to
an
acknowledgement
by
the
public
of
the
fact
that
the
council
and
committee
meetings
are
recorded
in
broadcast.
The
news
section
12
essentially
builds
on
the
prior
provision
about
public
attendance
and
expands
on
expectations
of
decorum.
B
The
rules
note
that
meetings
are
to
be
conducted
in
a
professional
and
courteous
manner,
which
enables
the
orderly
transaction
of
business.
The
first
subsection
lettered
a
sets
forth
standards
and
describes
types
of
behavior
that
are
not
allowed
subsection
B
outlines
the
process
of
how
to
address
any
disruption
or
disturbance
that
might
interfere
with
or
prevent
the
orderly
conduct
of
business
and
again,
the
new
section
13
then
provides
notice
to
the
public
that
these
meetings
are
public
and
that
they
are
subject
to
recording
and
broadcast.
B
On
page
eight,
you
can
see
that
we've
deleted
references
to
joint
meetings
of
committees
again
as
I
mentioned.
This
is
because
the
new
system
is
unable
to
accommodate
the
multiple
variations
that
are
possible
in
terms
of
meeting
combinations,
Associated
workflows
and
reporting
requirements,
however,
because
the
current
rule
specifically
prevent
a
joint
meeting
from
taking
any
action
other
than
to
refer
its
proposals
to
a
standing
committee.
Staff
believes
that
the
purpose
served
by
a
joint
committee
meeting
is
just
as
easily
accomplished
by
a
study
session
of
two
or
more
committees
or
potentially
of
all
council
members.
B
The
results
of
the
study
session
would
just
the
same,
be
referred
to
the
appropriate
Standing
Committee
for
its
action
for
a
recommendation
to
the
full
City
Council
and
finally,
under
rule
9
on
page
11,
staff
has
proposed
to
delete
the
final
sentence
currently
shown
in
section
3,
which
relates
to
the
number
of
readings
required
for
ordinances.
This
provision
is
really
a
poorly
drafted
consolidation
of
two
separate
issues
and
the
drafting
lead
to
some
confusion
about
the
intent
and
process
as
currently
written.
B
The
last
sentence
attempts
to
address
two
distinct
situations:
first,
the
introduction
of
an
ordinance
without
prior
notice
and
second,
the
enactment
of
an
ordinance
under
emergency
conditions,
which
bypasses
notice,
introduction,
referral
and
review
by
committee.
Accordingly
to
be
very
clear
on
what
these
separate
suits
and
distinct
provisions
are.
We've
proposed
to
incorporate
two
new
sections
numbered
four
and
five,
and
this
address
is
the
introduction
of
ordinances
without
prior
notice,
as
well
as
the
handling
of
emergency
ordinances
respectively.
B
C
C
It's
hard
for
me
to
imagine
what
might
be
an
ordinance
as
opposed
to
some
other
form
of
official
action
by
the
council,
which
could
be
a
resolution
or
how
have
we
given.
You
know
we
already
give
many
powers
to
our
departments
to
take
actions
in
an
emergency,
so
I'm
really
hard
pressed
to
understand
what
would
be
the
circumstance
that
would
allow
an
actual
change
of
the
laws
of
the
city
that
would
be
required
in
an
emergency.
C
B
Chair
to
council
vice
president
clinton's
inquiry,
my
answer
is:
I.
Don't
have
a
specific
example.
This
is
already
contained
in
the
rule,
but
it's
merged
with
other
proceedings
in
terms
of
how
the
council
can
adopt
ordinances,
so
the
provision
that
allows
for
the
adoption
of
an
ordinance
in
a
single
meeting,
the
introduction,
consideration
and
adoption
of
an
ordinance
has
been
in
the
council
rules.
It's
just
merged
under
the
procedure
of
notice
of
meetings
and
when
I
was
speaking
with
Peter
ginder,
former
deputy
city
attorney
about
this.
B
There
was
some
concern
that
it
should
be
pulled
out
separately
and
described
as
how.
If
the
council
had
a
need
for
whatever
purpose,
to
quickly
move
the
adoption
of
an
ordinance
in
a
single
meeting
than
the
introduction
and
action
on
an
ordinance,
then
it
would
be
provided,
and
it
would
say
that
without
prior
notice,
the
council
could
do
this
by
the
unanimous
vote
of
its
entire
membership.
So.
C
C
B
Chair
in
the
existing
section,
3
under
rule
9
shown
on
page
11
in
the
strikeout
language.
The
second
son
says,
notwithstanding
this
general
requirement
for
two
separate
readings
which
is
contained
in
the
city
charter.
An
ordinance
may
by
unanimous
consent
of
all
council
members
present
be
introduced
without
previous
notice.
B
We
do
that
now
when
we
say,
let's
by
unanimous
consent
of
all
the
members
present
at
the
meeting
bypass
notice
and
go
straight
to
introduction
and
referral.
That
piece
is
the
first
part,
but
a
comma
and
passed
by
unanimous
vote
of
the
city
council
at
the
same
meeting.
So
it's
introducing
by
passing
notice
and
taking
final
formal
action
at
the
same
meeting
and
that's
the
piece
that
we
were
trying
to
pull
out
separately
and
say
in
an
emergency
condition
where
we
would
have
to
explain
what
the
emergency
was
on
the
record.
C
Going
to
just
kind
of
so
I've
got
a
few
more
questions,
so
we
probably
maybe
just
kind
of
little
bit
more
direct
response.
I
wanted
to
understand
without
these
rules
could
could
we
do
that
already
again,
knowing
that
a
lot
of
the
notice
requirements
have
to
do
with
public
hearings,
my
understanding
is,
we
are
not
required
public
hearing
and
that
again
is
more
of
a
regular
practice
that
we
employ
and
virtually
are
of
all
circumstances
and
just
trying
to
understand
how
this
kind
of
works
with
what
we're
already
allowed
to
do.
Mr.
B
Chair
I
think
the
direct
answer
is
that
the
Charter,
our
highest
level
governing
authority,
requires
two
readings
absent
a
rule
that
says
we
can
bypass
that.
We
would
require
two
meetings
all
the
time
you
would
have
to
give
notice
and
you
would
have
to
at
least
have
a
notice
and
introduction
in
one
meeting
and
action
in
the
next.
We
actually
our
practices
about
three
meetings
not
to
we
give
notice,
which
is
not
considered
a
reading
under
the
Charter
at
the
next
meeting.
B
We
do
call
it
the
first
reading,
introduction
and
referral
and
that's
the
Charter
requirement
for
a
separate
reading
of
the
ordinance
when
it
comes
back
from
the
committee
with
a
recommendation
to
Council.
That's
considered
its
second
reading,
so
those
two
readings
are
done
when
the
formal
introduction
first
reading
and
referral
are
made
and
when
the
recommendation
of
counsel
comes
back
to
counsel
and
counsel
takes
action.
So.
C
B
B
Continuing
from
there
we've
redrafted
section
3
as
it
exists
to
include
now
section
4
and
5,
as
I've
explained
the
remaining
sections
under
that
rule
that
have
been
remembered
accordingly
and
that
completes
my
summary.
The
proposed
rules,
revision
for
2016
in
your
packets
of
resolutions,
that
included,
which
was
drafted
to
adopt
the
2016
Rezac
revision
designated
as
the
new
rules
of
order
staff
requests.