City of Portsmouth, New Hampshire Mayor's Blue Ribbon Energy Advisory Committee, 26 Jan 2023

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From YouTube: 1.25.2023 Portsmouth Energy Advisory Committee

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1.25.2023 Portsmouth Energy Advisory Committee

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Present kevin charette, kate, cook, counselor kate cook here peter salts here great.

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We had a very good discussion last week.

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Presented with the options from the coalition that no, we can't really go live in the fall.

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We can have the option of next april or this june and we weighed all of the pros and cons of that.

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Obviously, we'd like to get the benefits of community power to our residents as soon as we can.

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The challenge is, can we keep the public engaged and, as alan's how's allison said, will there be a.

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Perception that the city is is doing this without the public's support, and we talked about that.

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And um I think we identified the public hearings, the additional publicity around.

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Wave one communities around us that are happening, that's going to be filling the.

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Newspapers and and social media with what's happening on the first towns up to go and.

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We also kevin pointed out: we've got a lot of.

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Publicity that will happen once the the rollout starts. What's the notifications.

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Start there's a whole program that cpcnh has with clean energy new hampshire.

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um Which would be pretty extensive, leading up to the mailings into people's mailboxes.

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Notifying them, so uh I just thought I would ask us to if we're still in agreement.

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um The june is the best way to go. um I think we should memorialize that with the vote, because.

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It's going to take a lot of staff support and they want to know that we're.

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Fully ready to go to commit to that, so I did a sample motion. It's also. I went back and looked at.

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The motion that we last took to the council, which was that the city council authorized.

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Reports with energy advisory committee to crete, aid and energy aggregation plan, including two.

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Public hearings for review and vote of the council, so that's our near-term scope of work.

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And I think our discussion last week was as if we were going to lead the whole push to do the whole.

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Community power ourselves, it's gonna break into parts and the first part is the aggregation plan.

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And then it's the council's decision to enter into the contracts with cpcnh to move the next step.

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So you know: how do you eat an elephant? You do it in small bites. I think our first bite is to.

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Complete the draft energy plan, but in a timeline that would allow us to stay on course for june.

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Campus, maybe one piece of additional language would be to also submit it.

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To the puc right right, yep um on an expedited schedule, right.

C

Since I missed the discussion last week and I apologize for missing the meeting, I tried.

C

You did try and you were locked out by us. I know I think, because I didn't pre-register, I'm pretty.

C

Sure that's why, but I was just. I was thinking that the fact that we can't launch in the fall.

C

Isn't, like a total surprise, so I was thinking it wasn't. Like brand new information, we thought it.

C

Was going to be kind of questionable, whether it follows a possibility so.

C

The benefits of sort of watching everyone go through what they're going to go through.

C

And doing the like longer term education, I mean. Was there a discussion like we're comfortable with.

C

This pretty accelerated schedule and we don't now now we have a month or two of learning as.

C

Opposed to six months to eight months that that everybody's comfortable with speeding that up, I.

C

Guess I would imagine that was discussed and yeah if everybody's come to that agreement. I.

C

I can see both ways. I guess I just missed that discussion. Yeah. Just let me uh kevin, uh I think.

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You were voicing the concern that how do we keep the public engaged if we do go to next spring.

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Because all the activity falls off and we go dormant over the summer and um and then we'd.

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Have to pick it up yeah stories, because our plan tom, all along, was the schedule that we've been.

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Working under it's been revved a few times, but was to complete the aap to hold our hearings.

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And to submit it in the first quarter of this year, that was the schedule we were on regardless.

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um So if you think about all that kind of education that takes place and.

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Pr et cetera that happens during that time frame. If we're not it's one thing to wait to the fall, we.

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Could kind of keep things alive to the fall, but if it's not to the spring of april of 2024, you.

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Know that's another 16 months out right, so we're going to have this kind of wave of activity right.

B

Now that was the schedule that we were on and then essentially we'd be having to keep things.

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Right, you know somewhat alive for the next 16 months: um okay, so yeah and as far as the the to.

C

The council you're comfortable that this isn't um because the timeline for council approval.

C

Is now sped up considerably correct? Yes, um but I think if you look at kevin's timeline.

A

uh We would go to them on the meeting of the 21st. Oh, is it the 21st? I had the city council.

D

Community power work session on february 13th correct did that change? No that stays okay, yeah.

C

But then the vote would be the the 21st yeah and we we talked through that as a council.

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Monday night, you know all the good stuff happens late at night when everybody turned off all right.

C

But I I think, there's a comfort level with it and and again.

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Our job is to get the eap done right and then um so that everything's in place for the council.

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Just one thing counselors for peter and toms is for the schedule. The process allows us to submit.

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The eap after the second hearing, that's what we've been told by cpcnh by both clifton and.

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Samuel golding last week, so that would be prior to the the council vote because those two weeks.

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Were kind of critical if you kind of lay out the the critical path timeline here to allow us to.

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Be live for june 1st if we waited to after the council meeting on the 21st to submit it to the.

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Puc, because that starts a 60-day approval clock with the puc. If you, if you just go through all.

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The the calendar here we'd be implementing more like the middle of june and then we'd have we.

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Wouldn't have full enrollment to the middle of july and then rates change again august 1st the.

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Default service changes so we'd be going live with some number of half the residents in the town will.

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Be going live in july and we'd be turning around changing the rates. So there's there's some beauty.

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To having the full month of june to get everybody enrolled right, they're, stable in july and then.

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Rates change again in june, it adds a little bit of a communication challenge, even because we're.

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Even that close to the rate changing again but by by submitting the eap in it say around february.

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11Th after the second hearing those two weeks, we pick up are kind of important and to that.

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Peter, I know you want to it's. Okay, I think, but uh I did with henry's help go to the puc rules.

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Which say: submission of electric aggregation plans to the commission for review and approval every.

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Electric aggregation plan and any revision of a plan to include an opt-out default service shall.

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Be submitted to the commission either before or after being submitted to the governing body.

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So they very clearly wanted to do this. Put this language in to determine whether the.

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Plan conforms to the requirements of rsa 53e, so it's more that their judging have you met.

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The criteria of the statute- they're- not they don't you know it's our right by law to implement this.

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All they can do is make sure that we're you know, in accordance with the statute.

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And they may not take the full 60 days they have with the first by wave of plans, because.

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They're all kind of the first time around, but with now additional towns coming online.

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They may not take the full 60 days and that would be to our benefit, but we have to kind.

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Of plan on they will yeah one clarification to what you were saying. Will the cpcnh rates.

C

Also change august 1st or no okay, well yeah, so that, at least for the foreseeable future, the.

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Plan is that the rates will adjust on the same schedule as default service they'll know once.

B

They know what the default service rate is, then their plan is to beat it right. Okay, yeah and we.

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When we had samuel golding with us by zoom, we probed on that and he basically said.

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He has high confidence that will continue to beat the default rate, because kevin said if you hung us.

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Out to try with higher rates than the default raid in august, we'd really have a pr disaster yeah. If.

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We went live in june and turned around and raised the rate above default service august 1st, so.

A

um Peter yeah, so I wasn't. I wasn't here the last time I was at the offshore wind commission meeting.

E

From boehm, um so I missed all the discussion, but um now that we have only two options: either june.

E

Or next april um I got to say, I'm up a little bit nervous about june being something we can actually.

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Do uh because I really don't, I really want to avoid anything that would that would cause cause a.

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Lot of confusion to people, because we rush things because we just have such a deadline. And um uh I.

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I think I don't know for sure, but how long really the puc will take or how long um the first wave is.

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Gonna kind of shake out issues that we're we don't know yet, uh but it seems to me that june is a very.

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Aggressive timeline, so if we want to go that way, I think we should have some kind of fail-safe.

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Breaker mechanism in place to say if, by a certain date, we see something happening that might delay.

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Things we shouldn't just force it. We should give this time. I I don't think, there's that much of a.

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Urgency, as we might think, I think people are really excited that we're doing something.

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And that this is not something that's going away, it's a it's a process and actually, I think, having.

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More time to get people excited about, might have to be positive and we see what the first wave of.

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Municipalities have experienced and learned from that and again also the august deadline where.

E

Rates change might be an issue too. You know it's so close to june. So so you people sign up for one.

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Thing and all of a sudden, two months later things change, and that was always something that people.

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Were upset about with third-party suppliers that the things change so quickly and they didn't they.

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Couldn't keep up with it, so I'm a little worried about the fact that we might not be able to make.

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It unless we expedite a lot of things that we shouldn't do faster than we doing now, but if.

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We do if we decide june, I think then we need to have a fallback process to see if there are issues.

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That are not being addressed or we are concerned about, and we shouldn't promise people that in in.

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Portsmouth that we're going to do it absolutely by june. For that very reason, then we should have.

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A plan to say: okay, um if we see there as issues and we're not confident with what we can deliver.

E

um Then we will reserve the right to postpone elephants. I thought last time you we went through.

D

That and he said that we would have up until april 12th, basically before the yeah. I feel if.

B

If we've stayed on this schedule and there's a kind of a late piece of information, I wanted to.

B

Share on this um that um the schedule would be on april 12th, the risk command committee would meet.

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um And would approve the procurement of power for for portsmouth? Okay? So that's that's. Once the puc.

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Approves the eap that within a day or so, the risk committee would meet for the cpcnh and authorize.

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Procurement of power for portsmouth and up to that point, um portsmouth had would have the ability to.

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Pump the brakes and say um you know, we want to wait, but I do want to just, and this just came.

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Out today, so just in the spirit of full disclosure here, um so clifton informed the board that today.

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We were supposed to have a board meeting tomorrow that um the implement, though they originally had.

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Said april or may was the target for launch and then because because of the financial advantage to.

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Cpcnh to build up reserves and given the stats of the market, they wanted to advance that as.

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Closer to april 1st, their original discussion was that they were going to go live in april or may.

B

So right now the coordination with the utilities. In this case uh he spiked out liberty, as.

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Hasn't provided all the data is necessary for ascend to procure energy. It hasn't given all.

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The customer data, and I think, four or five of the original of the initial towns are in.

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Liberty, service territory, they're still waiting on information from libya, they're going to get.

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It, but it hasn't happened on the schedule. They expect it and there's also some issues with the.

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Other utilities as well, because I mean one of the issues with cpcnh in a small state, there's still.

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They're they're still having to interface with four different utilities. To make this happen, and.

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Trying to keep all everybody on the same schedule and get them responsive so that the story is he.

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Thinks that the implementation uh right now he's estimating a week he said he thinks it could be.

B

Two weeks, but for the wave one communities rather than it being april 1st, he thinks it's going to.

B

Get delayed, he thinks at least a week and he said potentially two weeks. So that's where he just came.

B

Out today and informed the the board members of that and um it's it's- it's more administrative.

B

Working with utilities, to kind of get everything that's necessary to to move forward, it's not that.

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They're they're getting stiff armed at all, it's more of just there's they're working on getting.

B

A lot accomplished with four different utilities: the co-op is a little less involved because that's.

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More of an opt-in scenario, but um so right now he's saying the go live could be the second week.

B

Of april or the middle of april yeah, so that date that I alison was just mentioning around the 12th.

B

um The that could be right around the time of of launch, so they will have gone through.

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The enrollment process, so we will have seen that the enrollment process went.

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Okay or not, okay, but they would not have gone through a month of say. You know, metering and.

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Billing and you know, bill presentment and so forth. So that's with the seacoast communities.

A

In eversourced land, yes, stay on schedule; no, no everybody's system, yeah yeah, so they're not moving.

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Forward they next week, the risk committee was meeting to authorize the beginning of procurement.

B

um For the wave one communities and for send them to start to do their their work and.

B

That has been put on pause because they don't have everything buttoned up with the utilities. Yet.

A

Yeah, you know peter, we had thought we'll be the fast follower and we'll watch april 1.. But it's.

A

Interesting that they're going to notify everybody go through the notification in march, as planned.

B

No, they well, the the notification will be synced up with whenever they're going to be going live so.

B

Rather than the notifications they starting march 1st, it may start march, 7th or march, you know 14th.

C

um To the residents the notification yeah, that's the opt-out time that got the 30 days before.

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um Okay, they enrolled they that all the presidents will get a notification informing them. That.

B

They're going live in 30 days and you have the ability to opt out and here's how you can opt out.

B

Counselor, um I would just say we can watch this process, though we can go through and get the work.

F

Done we have to do it anyway to launch whenever we launch and watch the process and then, if we.

F

Feel uncomfortable, you know, april 5th april 6th we can put a pause yeah. I think if we we get our eap.

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To the council from we finish, our public hearings make any modifications to the plan that we want to.

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From those public hearings, if any and then go to the council, you know that puts us in good.

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Shape yeah and as I've mentioned last week, um I'm very plugged into the status hearing about.

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Things so, as every day goes by any week, goes by if anything emerges that is giving us any agenda.

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I will let you know in a millisecond, and I think we just have to be careful not to say.

A

In the community it's got to be june, you know, yeah we're preparing for the potential yeah and.

B

That's why you know, I think, some of the language we we tweaked a little bit in the pr the press.

B

Release to not make it so definitive, you know we're. Well I bring this just to you. I mean the.

B

It's one thing to be going in june, but just a reminder: it does deliver the rate reduction to.

B

Our residents 16 months in advance right and one of the reasons, we're they're, encouraging anybody.

B

Who is ready to go? You know between now and june. Was the ability to build up the financial reserves.

B

That are important to the stability of cpc and h in the community, so portsmouth would forego.

B

That ability too so there's a couple. You know, there's the rate reduction for our residents.

B

And then there's the ability to the reserves was kind of factored into. Why would we even.

B

Take this on to go early, those are really the benefits. Can you help me with the 16 months.

G

um If we'll go, if we go live in june or next april right, why, where it's 16 months from now.

B

So no, it would be yeah right, 10 month lag, yeah right, right, yeah right! Well, I mean I bring this.

E

Up also because I've heard a number of people now, residents who've heard what we're doing.

E

Who are now saying uh or who told me that oh I wanted to make some decision about right now. I'm.

E

On a default plan, and but I know that you guys are coming live pretty soon, so I'm not going to make.

E

Any decision I'm waiting for you so there's some expectations out there and I think we need to be.

E

Really careful about putting things out there that are not really sure that we can do it, because I.

E

Think the last thing we want to do is some people, then finding out that you know I could have done.

E

Something and but I was waiting for portsmouth community of power and you guys didn't do it on.

E

Time I was told it would be, I I think it's always better to under promise and over perform, because.

E

I don't think anyone's going to hold it against us if we delay, but then we give them a better product.

E

Or a smoother process: yeah yeah, so yeah! That's why I'm just saying yeah or I mean the other other.

E

Side of that is, if we really think we can make it by june, and in this has advantages like you.

E

Said kevin, then we need to almost have a little bit more of an accelerated marketing campaign to.

E

Get people on board yeah, okay, because yeah and to the months thing I just want to mention, though, is.

B

16 was not right but beginning in whenever the rates are announced, which could be as early as.

B

March 1st, by law they have to do it 30 days before so there'll be press in the in the area. Here of.

B

What the rate is for cpcnh for rye- and you know, durham and exeter, etc so it'll be in the public.

B

Sphere, what the rate is for cpc and h 13 months before we would be going live.

C

Yeah, I'm just going to add to what you said that, with the maybe confusion or feel like it's rushed.

C

I think for the general public residents it wouldn't be rushed at all right, we're having a.

C

Hearing in a couple weeks and you're talking about june, I think for what has to happen between the.

C

Puc and the council: that's rush because there's so much process involved. But I think when we.

C

Start talking about it and then say it's in june. It seems like that's a fairly good lead time. So.

A

Yeah and you like you said, I think you have people find you know starting to understand and then, if.

C

They hear their, you know, even if it's a couple cents, why aren't we doing that right, council? I.

F

Was going to say, this is a really good point. I was having this conversation with someone this morning.

F

About our our capital budget, people come to the council saying I need to have this road repair.

F

On my street, it goes into the capital budget. You know it goes through the process which takes a.

F

Long time it takes almost a you know, nine months just to go through the process to get it approved.

F

But they they don't realize. You know it's in the fifth year out from now.

F

So they're thinking, oh I'm going to get this improvement on my road they're, going to get it in.

F

2030 you know, but it takes sometimes that long to get it in the budget to go through the process.

F

Through all these other priority projects and people don't realize how long it actually takes.

F

For us to do things well, I think why don't we uh I'm looking for a motion I'll make a motion.

D

uh I'll make a motion of the energy advisory committee complete the draft energy aggregation.

D

Plan and submit it to the poc uh in february on a timeline that allows the city council to.

D

Authorize the june launch of community power. Second, okay, all in favor, opposed.

A

Abstain, okay, and I think just I mean at any time if we are, are uncomfortable. This letter.

B

Level starts to rise, I mean we have there's lots of off-ramps there's off ramps. You know.

B

We should never feel that, ultimately, this is a good thing to do if we can get there, but.

B

If, if we feel the ability to get there is not well planned and thoughtful and.

B

Etc, we have the ability at any point, to pump the brakes yeah. I.

A

Mean I think, we're all very invested in this now. After all, the work we've done.

A

Doing it right would be the most important thing.

A

We see threats to that.

A

The we don't have to um commit to these subsequent contracts, which are really.

A

The no turning back point so we've got there's. There's slack between the council approval of the.

A

Eap in april that we can watch what's happening in the other towns, see how the rollout's going.

A

Be confident I see how the power purchasing is going yeah and again, his repeater and tom.

B

We might have talked about it last week, but the cost sharing agreement then there's a separate.

B

um Services agreement that second one is what commits the the power arc power aggregation to.

B

Procuring power, so the events approving the ap submitting the ap does not commit port smith.

B

To any financial obligation, even signing the cost sharing agreement, doesn't it's the second.

B

Agreement that says we want to get these services from cpc and agent right now. It's the rate.

B

After in the future, there might be other services, but until you sign that second agreement, that's.

B

The one that commits uh the city, the aggregation of the city financially so the eap, doesn't do that.

B

For a term of three years, it's a three year yeah and even even if you do sign it, we'll.

B

Get into that when we get into looking at those agreements, there's off ramps, yes, yeah, there's ways.

B

Within the first year, and then at other points in time and depending on what your reserve level is.

B

There's there's off ramps within the within the three-year period. You know if other cities were.

B

Coming on that could take the load that they were planning to give to portsmouth. Then you could back.

B

Out more easily there's all sorts of off-ramps within the even within the three-year agreement.

F

um You can ask: uh what's our status as far as legal review, our legal review of all the contracts.

A

Well, now that we have the eap pretty much ready in draft form, we can give everything to legal.

A

And I'll do that this week: okay, but good question. I think that is a good vetting.

A

And we were actually thinking we'd, take 20 minutes or 30 minutes to get.

A

The city attorney up to speed on it all just so. She understood it.

A

I think that getting emotion passed on this was one of the two things I I was hoping we could.

A

Accomplish today, the second is being ready for next thursday's hearing coming right up and.

A

You saw the slide deck that uh henry will do. So we have our presentation ready. You've got a preview.

A

Of that, um thanks to peter brits and kate holman, we have the latest turn on the eap, with all of the.

A

Changes from the community power coalition, which is great, thank you guys for that. That's uh yeah.

H

The only thing on that is that we need to accept all the changes in the document. So if anybody.

H

Has any other changes before we do that? You know, take a look, but I think we're pretty much there.

I

um With the exception of that table that we want to right is that, as best we can the mystery.

A

Table yeah working on the table, I don't know what happened. I guess I needed to send it to.

H

Eversource and it didn't happen or did they did? I said I can't remember what happened. I know I.

H

Sent it to the cpcnh people, but I'm I'm running down details with eversource to the extent that.

G

We're we want to submit something before we're able to get specific resolution from eversource.

G

I think a minor wording change should suffice to move the document along while also providing.

G

The information that the ascend folks need to do their preparation for portfolio management.

G

Okay, great, the only thing I saw was just inserting the dates of the hearings in the eap yeah.

J

um I wish I could tell you what page is on that. My ipad removes all the pages. It moves things to.

A

Think that's uh is that in one of the appendices.

F

um It's it's in the it's like one of the early pages: okay, yeah. It's not too far in.

F

Maybe like one two, three um five pages in so six pages in okay, yeah and henry's reviewed.

B

It and yeah he's added all sorts of new language that conforms with the latest and greatest eaps.

B

That have been submitted, I can, I can read you his changes, there's six items and you.

A

Know then, once it's public record by reading it here, I can send you it and send it to you, but.

A

The customer data certain edits are for the purpose of conforming the eap to the coalition's.

A

Adopted policies for energy portfolio risk management, retail rates and financial reserves.

A

Page 2 278 to 8., then more exit current examples of the tiered rates. They've got an update to that.

A

More current renewable portfolio standard chart of page 27 includes language to allow.

A

The net metering customers can be enrolled in an opt-in basis if utilities are not adequately.

A

Or timely complied with regulatory rules such as to ensure community power programs can properly.

A

Accommodate net metering, customers and lastly, three attachments to reflect progress to date,.

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Community power coalition of new hampshire, how load-serving entity services will be implemented.

A

And a customer data protection plan, these changes are not in redline, but rather I've replaced the.

A

Entire attachment, with the more current language reflecting the progress, that's occurred, [applause].

A

Not not a very epic, I would say level of changes. Good hygiene.

A

So that gives us an eap that we can in the posting for the public hearing. We can have.

A

That a link to that right, yep, we'll just have the pdf, probably yeah that'd- be super yep.

A

And we're going to be here in conference room a is that the latest correct, 6, 30 6 o'clock six. I.

K

Went through that yeah six o'clock, six o'clock. So how does that work? If, if a lot of people show up.

B

The best thing in the world yeah so be here in this room. Yes, that holds 40-ish no.

F

Four yeah back here because there's a stack of chairs over there.

A

I think we max out at what maybe 50 in this room.

K

40 is cozy, 40 is tight. It's just given that the pr for this came out of the postcard that went.

B

To everybody, we may get a decent attendance which wouldn't be a bad thing, which is great.

D

Alice, um I had a question. There were a couple places in henry's presentation where it has.

D

Name, community power and I'm assuming he's going to put portsmouth in there or did he just leave.

D

It as an example, I've already done that. Oh so, and thank you to kevin for proofreading, because.

K

There are a lot of those couples still. Okay, um thank you, for we had a couple of questions from.

K

Henry that I was waiting to incorporate before I send you all the final version, but as soon as.

K

We get those they weren't very substantive. I don't remember what they were, but I'll get those all out.

K

um The other thing in the interest of our time crunch here so far, we have.

K

283 applies to the survey and um the press release about it, and the hearings just was.

K

Approved and went out today so that'll give us another bump and it's in the newsletter.

K

Thank you for the press release. It was wonderful, yeah, yeah, publicity.

E

Do it, while it's till around well, it's still around, I wouldn't be surprised, we're up over.

B

400 responses on the subtle yeah, which would be yeah. That's a big number right.

A

So will we present that data at the hearing be fun to present that david? I would think so.

A

Yeah I'm envisioning introduction henry does what is community power.

A

Maybe then we do survey data and then we get public input.

K

To that end, I will circulate the latest report.

K

um If you or chairman, as you designate, if somebody would decide what you want on slides.

K

So I can create a powerpoint that we can segue to from henry's, okay I'll work with you on that.

A

I'm I put a letter note into the email to the city attorney. I don't think we have to.

A

Use council rules council public hearing rules, which would mean we can have more give and take.

A

So I'm just getting parameters for a non-council public hearing run by one of the city committees.

A

I think we have a lot more flexibility, we'll need that red light, though right. Well, if we.

A

Have 40 people you know we might have to do a two-minute limit or something mm-hmm, we'll.

A

See I think the the ninth will be the larger audience, because we've teased that date, postcard.

A

And oh, is that what it is the pr the press release says the second and the postcard says the ninth.

K

Press release says the second and the ninth, the postcard said. Please complete the survey by the.

K

Ninth not pegged to the survey the peg yeah not pegged to the hearing. Then, when you complete the.

K

Survey, it says please complete it by february 1st. The first hearing is february, 2nd at six.

K

O'clock, so we will say in the postcard that we had a hearing on either we said we're having a.

K

Hearing, but not with the date so 280 people know that there's something on the second.

B

Just what if, if this room, couldn't accommodate the number of people that show up what happens, then.

A

Throw myself on the expertise of staff.

K

Sustainability committees in the school board conference room.

H

There's something in the council chambers is there: is this tuesday have something, but uh the sherpa.

E

School or the sherbet school next, that's the third episode it's on tuesday, okay, okay, yeah! Yes,.

B

um Thursday, the 2nd, so I would just hate not to be able to accommodate a larger crowd if yeah on wednesday, although it never hurts in politics and government to say.

J

So popular there's barely standing room, but maybe overflow the people in the middle here.

C

I know that's true at a conference too, if people are coming out into.

I

The hall and everybody wants to get in like what's in there, yeah.

K

I think, while I'm trying to get it to tell me what we might have that day, because we have a zoom.

K

Connection we could set up a zoom in one of the other rooms that can do zoom, I'm not sure where.

K

Those are or even out in the lobby yeah, so on february, 2nd, it doesn't look like anyone's in the.

F

Big room yeah, I'm not seeing anything either. So that's yeah, it looks like we could use the console.

H

Chambers, if we, uh I will ask valerie french in this cook clerk's office, to put a pencil in hold.

K

On okay chambers- because I I think if we have 10 people being in there- would not be a good optics.

K

No, but um if we have 50 in here, then we can move in there. That's great! Then we can see this is so.

A

Popular we're going to move to the council right. They have us in the council chambers for the night.

H

At least online, the posting is that city hall, council chambers february 9th kevin yeah.

K

um I that's strange: I will talk to valerie about that. She may have changed that or.

K

Whatever oh there's another meeting in here, and they must have moved us into there,.

K

So we can hope we have lots of people.

A

I'm just wondering if.

A

There'd be an opportunity for any of the committee members to speak at this.

A

But uh well, we got henry and we got survey. Maybe one of you guys would like to do a survey.

A

Then I'll do the intro to tee us off at the beginning, but.

A

Allison, since you were the survey author, yeah sure great.

F

um I think it might be nice to introduce kevin is.

F

Our representative to cpn yes, so now the slides have your picture. Yeah! Yes,.

A

Now that you're, how long is this hearing one hour.

H

I don't think there's a time limit, there's no time no.

A

Well, what time limit do we want? Well, I think that um you know as much as I want everybody to.

D

Participate, I think that if people start straggling in before seven o'clock and.

D

Expect you know us to rehash the whole thing that that wouldn't necessarily be appropriate.

H

Amongst the henry's presentation, do we know uh 20 30, something slides yeah, it's long, yeah it'll take.

B

Them a bit to get through that yeah and we don't want to rush them half an hour ago. He knows he's.

B

Presenting yes, yeah and he will be presenting on february 9th as well, and the 13th okay.

B

And he has a nice demeanor about this and it's at a level that we all can understand. He doesn't.

B

Get down into the did any of you science project. Well to that end, I know peter rice gave feedback.

A

Did any of you think that some of the slides were too complicated.

B

For the here, the hearing deck.

I

That's what went out in today's packet right right, I don't know if there's anything in there, that was.

B

To uh eaps gets into pretty good detail, I mean it's text, but there's not a lot of yeah.

B

The deck that's for the wave one community is that, ultimately, I think you would share.

B

With the council does have some slides that are good, a little heavy graphs and charts.

B

And whatnot, but I don't think there's much in the hearing deck right. That's.

B

I don't think he'll go through it line by line, but he'll.

K

I I would say that visually when there's the in-depth part, it's.

K

It's hard to look at yeah because you have so much text because there's a lot going on yeah.

B

He's done this a whole bunch of times, so I'm sure he has a a delivery. That's not absolutely! I guess.

K

That slide that I see still has named um that's a bit overpowering yeah. It's almost a summary of.

B

What he had already talked about, so it's probably a concluding slide just so it's a visual who.

E

And about 30 slides is a lot I mean you know in 30 minutes you're lucky, but it might be better.

E

To have 20, so it has more time to explain them. I can give them that feedback yeah or.

E

Or just agree on what, how much time we want a lot of it he's used. This is the standard.

B

Hearing deck he's used across the state yeah, so um he probably knows how long it takes him. Yeah.

H

I think that you just assume that people want more information and and that they're going.

F

To understand the information presented and if they don't, they will ask questions.

F

I think I think it's it's really important to present them with as much material as possible.

I

Right, yeah, that one is a little daundy.

D

I don't like the visual on it. Yeah me too. Basically, as kevin said, it's a summary of.

B

Everything that he spoke about, yeah concluding picture of it yeah and he's very accommodating.

B

So if you tell him counselor would how much time you want max. You want to use he'll.

B

Yeah he'll make it happen, let's say 20 minutes which will really be 25.

B

Yeah 20 might be late.

B

Yeah all right, how many slides are there's 26.? um Why don't we just plan on having about an.

F

Hour and a half so that we have 45 minutes or more for presentation and discussion. And then we have.

F

You know another 45 minutes for public comment or right questions right.

A

And I, depending on what the city attorney says, I I think if we have henry's expertise there.

A

And kevin's expertise, if we can everything we can answer on the spot would be great.

G

Our objective is just public education and and things we might want to change in the eap.

A

We're listening to what the public wants out of this program? Okay, and that's why? I think the the.

A

Survey tease up this is what you've told us you want, and that gives us a track to go down. I think.

B

Yeah, I would, I would frame it that we as a committee, would take the what we hear and.

B

See if anything in the plan needs to change, not so much that we're giving the public you know.

B

We're not asking them necessarily to edit or alter the plan per se, because they're not even going to.

B

Have seen it, but it's based upon the nature of the feedback that we get and the questions right. You.

B

Know we would make a decision whether there's any tweaking to the plan that needs to be made. This.

B

Might be thinking, I don't disagree, but I just to clarify, I think, we're going to put it on the page.

H

Yep and the slideshow too, I imagine right so they'll have a ch. If people want to really dig.

H

In yeah, in a few days, we won't have it up too early, probably tuesday, or I don't know.

H

Whenever we complete the eap, we'll put it up there yeah, because they're asking questions.

B

That work out yeah, that's that is confusing in the plan we edit the plan sure you know yes, but.

A

Great other thoughts for the good of that effort.

B

And it's public education in that it, at least to get to the point where you can submit the plan.

B

I mean the thought is: there's going to be a lot more public education, but the just to submit a.

B

Plan not committing that you're going to implement, but just to submit a plan you have to have at.

B

Least, two hearings right, so it's I don't think it's meant to be the end-all in public education.

B

But it's you're, at least you know, notifying the public in some detail before you submit a plan.

A

On social media, as we get closer of course, yeah.

A

Was just the notice about the hearing and here's the link to the.

K

So the the newsletter goes out to on facebook to the portsmouth page, the city hall page. Obviously,.

K

And on unofficial portsmouth, so that's out there the information about the survey and the two.

K

Hearings because that release was approved today, that's in today's newsletter, but then I can pull.

K

That piece out and just reiterate that on all of our social or the relevant social media channels,.

K

um And we could create a facebook event for it. I'm not sure how much I mean we don't the city hall.

K

Facebook page because it's it's push only we don't take comments, um I'm not sure how much an event.

K

Created by city hall would really do for us that having it on the city, calendar doesn't do right.

K

But putting the the blurb out um should give us some try. I saw the survey was in the newsletter.

B

Today, right that had been in prior to today, or today was the first today was the first, because.

K

The press release was approved so that'll yeah that should bump yeah. It's another way.

A

Yeah, I don't think we need a facebook event, maybe for the ninth we think that's going to be big.

B

And even the survey results I mean for the meeting itself, maybe three or four slides. Maybe then, after.

B

The fact we could put a little more of an in-depth presentation together that push out.

B

I'll be fine, but you know so you don't feel you have you're giving like a. You have to go over.

B

12 slides or something right, maybe based upon the nature of the survey we kind of call out.

B

Highlights three three or four of the questions that were particularly interesting.

K

Our deadline for for responses is february 1st. Do we still want to turn off the survey.

K

On february 1st, or no is it worth keeping it? I keep until the 8th or you know, of the next for.

K

The next hearing is the ninth and we we're asking we're capturing emails on that right. Correct.

A

So we could also send survey results right on the eighth, as well as reminding people for the.

K

Second, that this hearing is taking place that'd be a fun uh way to re-engage the survey takers.

B

Results even the people that come on the to the ninth on the hearing. If you.

B

They may have come to the hearing through one of the other communications, not because.

B

They saw the survey right, so you maybe give keep. It live for a few.

B

More days, so you can, let folks know hey if you haven't completed the survey yet.

B

To the people that come to the ninth, you keep it live for a couple more days if they want to.

B

Give them an opportunity to complete it more than merrier yeah and then the mail trip lets us.

K

um Export the whole the full report in a pdf which we can post on our page.

K

I want to be all of the comments all of that right.

K

To take that, and we'll certainly do that at the february 13th council work session. Okay, recap: it.

A

Okay, my guess is there probably is not a community in the state. That's had a survey.

B

With that type of volume of feedback, probably true this guessing, though,.

F

Yeah, come in you're gonna hit the snack cabinet. Yes, secret city council today.

K

Do you want to officially adjourn and get to your next? Yes, unless we've got other business.

A

um Just in your deck in your packet today, I also put in a pdf of what the seacoast towns.

A

And the first wave are doing right, so that's that gives you a sense of that excel spreadsheet, yeah.

A

That gives you a sense of as these towns get. You know a couple weeks out from the notification.

A

Letters there's a whole another wave, there's they're having info sessions they're having op-ed.

B

And they're working together, so they've created three different, like regional communication teams,.

B

So the seacoast as a team and they got together brainstormed around their communications.

B

And people are doing different things, so I would think we'll be able to kind of piggyback.

B

On that, if, if and when well that that link that I sent out um that it was being put on.

D

By I think it was the secrets group and it was basically an overview of community power again.

I

And um I didn't know whether that was something that we wanted to include on our page or anything.

D

Like that, just so people could go and see it. I mean I think, henry's presenting again.

B

And there's a whole new set of faqs that in this in the near term, we could.

B

You could rev our faqs to the latest and greatest that were developed for.

B

The f for the wave one communities there's a lot more than we had already on our site.

A

Last but not least, I think dover plans to vote on their eap with the city council this week.

H

So are they shooting for? Are they? In the first degree, I asked their board.

B

Member yesterday and he said that they're on the fence, yeah.

B

um They're tied to they to their municipal supply, they they kind of want to go live at the same time.

B

As the municipal accounts perhaps have the opportunity to join cpcnh and their municipal.

B

Contract goes out of ways, so it seems like that's one of the things that they're considering.

B

But I didn't get the take. It was a given that they're going to go.

B

In the spring, but they're they're still considering it yeah, yeah and.

A

We won't, we don't want to be tied to our municipal load because no we're not peter.

D

Already said that he's signed a contract for the next three years for eight cents, yeah.

B

I'm gonna touch that and trying to time that and coordinate. It seems like that, wouldn't be in our.

B

Best interest as a city yeah, and I'm scratching my head as to why dover did I don't know, but.

A

Yeah, okay, any other business motion to adjourn I'll, make a motion to adjourn.

D

Second, all in favor, aye aye, everybody. Thank you. Thank you. Are you all february 2nd? Yes, next week.