City of Portsmouth, New Hampshire Planning Board, 17 Mar 2022

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3.17.2022 Planning Board

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Good evening, welcome to the march 17 2022 meeting of the porsche city planning board.

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I will note for the record that all members are in attendance, except for greg mohanna who's out of.

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State and unlike us, also unavailable by zoom, so he's got a better better evening ahead of himself.

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I'm going to ask franco de renzo to sit for greg tonight.

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And I believe, first item on our agenda is uh approval of the minutes.

B

I'd make a motion that we approve the minutes of february 17 2022.. Second,.

C

I'm sorry I should have mentioned. I have a couple edits that this is the time. Okay,.

A

Greg also sent me some edits that I was going to after there was a motion. Second I'd mention those.

C

um I can't really give you a page. I can't give you a page number, but when we were discussing.

C

It was just before the break, and I had questioned about.

C

Attendance, not understanding that situation and mr mahana was listed as the questioner.

C

And that was me, I remember you asking and it's written down as greg mahana.

C

And the second correction I have is uh related to uh to russell street. I had.

C

Asked for a shadow study and uh it's noted as being just to look at the community space and.

C

I really intended that to mean the shadow study to look at the whole surrounding area.

C

And also the same, it was referred to again as just a shadow study on the green area.

C

When I intended for be the whole surrounding area.

C

And then this is again probably a new person's question, but.

C

As far as the the project at 230 commerce way, when I had asked.

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The proposed drive.

C

I was thinking also that, maybe that the project should be looked at the trees and.

C

Greenery commission uh committee, because that will be taking out a section of the landscape.

C

Island and a few trees. So again I didn't say it at the time, but I I probably would have.

C

Liked to have said that at the time so.

A

Well, the first two, I think, are corrections that I remember.

A

I do remember you mentioning the trees in the median, but not that you wanted it to be looked.

A

At by the greenery committee, that's correct, so I don't know if this is a time to bring it up or.

C

Just I have to waive that concern. I think you'll have to wait until that comes back to talk about.

A

That third item did: do the other members remember the other two items? I do remember the shadow study.

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um And now I forgot what the second one was um you mentioning the.

C

Attendance attendance yeah- I do remember that as well.

A

That's fine is everybody, okay, with those.

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Yes, yes, okay, so we have. uh Mr mahana also sent to me just a couple of quick.

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Things his name was misspelled his two ends and on both the green and company's plans in lafayette.

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He said that he had never on capitols done business with them and on port harbor llc. He.

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Also again in capitals, never personally done business with them. So just as a clarification.

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He sent those to me. I don't I'm not going to make a practice that but he's not here tonight so and.

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He's not available by zoom, as I mentioned, so with those modifications. If everybody's.

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Okay, yep any concerns all those in favor, aye, aye, aye opposed.

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Motion passes, um we have, we had a request, I'm gonna take one consider one item, possibly.

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Out of order, uh 7a there's a quest for an extension one year. Extension 163, sparhawk.

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They're right at the end of the agenda, which seems like it might.

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Might be a quick matter just to take care of if we could have a motion to take that out of order and.

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Grant that extension, if that's the board's pleasure, so move. Mr chairman, second, any discussion.

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All those in favor, aye aye motion carries unanimously. We have three items for.

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Motion for completeness well, if we take it out of order, don't we need to actually hear it right away.

A

Well, I think the motion was to go ahead and do it, but there's a combined. Well, you have to take.

B

Two one to take it out of order: okay and then another one to actually vote for it. We just took.

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It out of order, let's now decide whether we're going to grant the one-year extension and make.

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A motion that we grant the one-year extension second any discussion, all those in favor on that.

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Now we are on to completion completeness determinations of completeness.

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We have k street development as owner for property, 428 us route, 1 bypass.

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406 us route, 1 bypass and 55 kate street.

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Just for subdivision review and approval of a lot line, adjustments.

B

I'd make a motion that the um application is complete. Second, all those in favor, aye, aye.

D

Aye aye aye motion carriage unanimously. We also have requests with 238 deer street llc.

B

I make a motion that the site plan review um it has is complete. Second, all those in favor aye.

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Aye aye aye motion carries. We also have a request for k street development as owner for property 406.

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Us route 1 bypass for site plan, review approval motion for completeness on that, so moved.

D

Second, any discussion, all those in favor hi hi did you have a question peter the one before was.

E

You didn't ask was that dear street, yes, I don't believe you asked for discussion. I didn't that.

A

Was my bad? Did you have a comment? I just wondered what the status was on the the parking is that.

F

Something that we'll be discussing later, that isn't when it comes up for actual conversation,.

A

Later, on, all determination, completeness means, there's enough information to proceed with the.

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Discussion, thank you. It doesn't mean we've made a decision on any of the items in that package.

F

I'm good we're good.

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We have now have public hearings um under old business. We have requests of k street.

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Development as owner for property, 406 route, 1 bypass, requesting amended site plan review.

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Approval to reconfigure and expand parking on tax map, 172 block 2 tax up 172 lot, 1.

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Tax map 165 lot 2 to contain 73 new spaces, 52 of which should be covered to renovate the existing.

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Structure on tax map, 172 lot 2 and to add a bio retention, storm water facilities, storm.

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Order collection and treatment facilities on tax map 172.1 and tax max 165 lot 2.. These properties.

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Are shown on the assessor's map 172 lot, 1 172 lot, 2 and 165 lot, 2 and it'll. I went in the gateway.

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Corridor g1, district and lu-22-7, and we have mr mikulitis present tonight. I think good evening.

G

Excuse me good evening, mr chairman members of the board, I'm greg micheleitis from august consulting.

G

uh With me, tonight is jay bisanyano partner with kate street development, john bozen attorney for.

G

The team rick lundborn fusion o'neill the civil engineer and scott tremontang from montank powers.

G

So I just want to start with a little bit of history on the project before I get into the.

G

Technical part of the presentation, the west end yards property was acquired in december 2017.

G

By kate street development, the project was approved in september 2019, after going through an.

G

18-Month approval process as part of that process- I think everybody knows there- was a land transfer.

G

To create a hodgston way that goes through the site of city street at the time westin yards was.

G

Thank you. At the time we were permitting west end yards. The vacant car dealership out front was not.

G

Part of the project that was a separate lot. It got approved in 2017 for a 13, 000 square foot.

G

uh Brew pub in restaurant, it was not part of our project, so um so that that's that's the first part.

G

um And then, when we uh permitted the retail building uh that forty four thousand square foot.

G

Building uh we had no tenants at the time, so back in two thousand you're gonna ask well you.

G

Just got approval in 2019. Why you're here tonight for more parking well back in 2017 to 19, we were.

G

Using the parking tables that the city has based on theoretical, I'm pleased to tell you tonight.

G

We have letters intent for 95 percent of retail c and d, um both floors of retail cnd.

G

I can't disclose the tenants, the one, the one that came out in the paper buffalo wild wings.

G

They'll be at the bypass side of the site. We have another tenant: restaurant tenant for the west.

G

Side, east side of the site, I'm sorry um that'll be more breakfast and lunch and then we have a.

G

Large corporate tenant- that's based in portsmouth that wants to take the top floor and portion of.

G

The bottom floor, so we're pleased are going to stay in portsmouth, so we're before you tonight.

G

With actual parking, we know what the tenants want. um Those leases have not been signed, yet it's.

G

Based on this, we've been through the tax process, for you know last three or four months, but that's.

G

The short answer of why you're here tonight for more parking for a project that just got approved.

G

Also in your ordinance um the for apartments under uh 500 square feet, you only need a half space. What.

G

We're finding out in this location it's really almost one: it's not everybody, but the majority.

G

Of the people need one space, so that's that's the need for more parking, your your middle one, the.

G

Let me get, let me get these numbers right, yeah, so the unit's 500 to 750, where you need one unit.

G

One space per unit: that's about right! What we're finding out with the units that are 500 to 750.

G

Instead of 1.3 per unit per ordinance, we need 1.5. So if you try to do all the math.

G

We're here tonight um there's a midpoint. Your your minimum in your ordinance is.

G

556, that's what we got to prove we just. It was based on theoretical.

G

Tonight, we're asking for 622. your maximum is 660, so we're right in.

G

The middle we're not asking for the maximum number of parking, we're not asking you know.

G

We came in at the minimum so and just that's just history, so I think the only maybe only beth was.

G

On the board back when we were permitting it, so I just want everybody to know how we got here um so.

G

So with that background, so the plan you see right there not only to get that added parking that.

G

We need um we're incorporating we're, calling it retail d, which is the vacant dealership, so we've.

G

Now integrated that into the project and then the um the railroad we approached the railroad to.

G

Purchase some property get some head in parking there. So that's what you see that long extension.

G

So um that's where we are as part of the attack process um staff was adamant that they wanted.

G

That covered parking we didn't necessarily agree. um We did view view lines from all the.

G

Streets and intersections you really can't see that park. I'm not not saying you really can't.

G

See you can't see that parking, but we agreed anyway to put the covered parking um rick.

G

Fussin o'neil submitted a letter that you guys have in your file with with the rendering so.

G

With that, I'm not trying to overcomplicate this rick's here to answer any technical questions.

G

John bowser, any legal questions uh jay for any uh ownership questions on the leasing and so.

G

Forth so I'm happy to answer any questions. I've got a quick question greg. You said 622 the plans.

A

I think we have 624 in the plans is that I think we lost two because of the parking structure. Am I.

H

When we accommodated the two microphone sorry, when we accommodated the two um covered parking.

H

Structures on the 50 spaces along the railroad it had originally been 52, but to make sure we.

H

Had room for columns and things like that, we reduced it to 50, and that was what was.

H

Agreed upon with planning staff, so we ended up losing two over there. Okay and everything.

A

You're talking about is inside the red outline correct. Yes, um you want to go to the next point.

G

Yeah and and this just um tack had asked for clarification, kind of you know it's not.

G

There's not designated parking, but how would you allocate the parking so that that's what this plan.

G

Is trying to show um the allocated parking if you go one more, if you don't mind, go to the next one.

G

And- and this shows the first plan was the existing conditions. This is the proposed.

A

Okay, well I've I sort of dominated here who I'm sure board members, have questions.

A

I had a question um so that includes what was formerly like a pet zone. Is that right? It now.

I

Will become more asphalt right because I have a heart if you look at the original well, at least.

I

If you look at that site plan overview.

I

Chose a pet zone on that, so I mean it. It relates to my general question about open space.

I

Because this is like a sea of asphalt becoming bigger, if we grant your request.

H

Actually, the pet stone stays, we don't. We don't overtake the pet zone and the grass.

H

Area adjacent to that stays, um so there are also residents in this struct in these structures right.

H

No, the two carports no um in the.

I

Buildings that you've built residents right in the two large. Let me see.

H

Okay, so yeah, so this building is apartment building b and this is apartment building a.

H

Yes, there's residents in those and there's a nice courtyard in the middle between them here as well.

G

um Yeah we're not asking for any lot coverage. We far exceed green space. We fire we we're far below.

G

Building coverage we're not asking for any relief we're um building a is fully occupied.

G

That's departments: building b is leasing right now, that'll be that'll start our occupation.

G

In april uh pending, you know a positive outcome tonight secure the leases and we hope to fill.

G

Retail c and d sometime this summer fall, so it is an act of yeah. There's people living there.

A

Are you okay, jane yeah? Thank you sure. Yes, jim, yes,.

C

I've had a hard time figuring out exactly how many spaces you're requesting um how.

C

Many spaces are you requesting above what was approved in 2019 120 120. There will be 56.

H

Sorry break this up that go with this building here and then there's the.

H

50 covered spaces along the railroad, then there's some tandem spaces. There.

H

And it all comes out to 120. there's some that have to be eliminated to make connections.

C

Okay, that's confusing because I looked at the plan approved in 2019 and said.

C

You were going to provide 529., it's 503., I'm just going what I looked at. Maybe.

C

It was, I got my plans off the city website as far as what was what was submitted on september 26th.

C

So anyway, that's one issue, that's been confusing and then in the city packet. It talks about.

C

76 bases and 73 spaces. So again it's just overall confusion about how this project.

C

Is changing from what was approved in 2019 and and what you're telling me is that this.

C

Project will have 120 more spaces, um yes, and some of those were associated with a previous.

H

Retail use that has been vacant for years, so this is the kia lot, the suzuki a lot. Yes.

C

Again, it's you're, combining you know, properties here, that's correct! It's not.

C

Easy to separate, no that's what we had the same conversation as we were going through. All of this.

H

So yes, no you're, not can I continue? Do you have any tenants that don't own a car there.

J

Hi jay visignano, um no interesting so again as when, when this was approved in 2019.

C

We were assuming there would be 35 people at your development when it was built out that.

C

Didn't own a car which is quite striking yeah, it would be great if they didn't, but.

J

I think the reality is is that they do right right. So uh again, it's just reality, but it.

C

It's sobering to me, I think, for the city to realize that.

C

Our sydney ordinances are that far off as far as predicting parking demand right.

C

I guess my other question is: I happened to observe the november tac meeting and at that.

C

Time I believe, you're requesting two spaces for the units above 750 and now you're looking for 1.5.

G

Yeah, it's not an exact science. I mean we're, not it's it's. What we're telling you is reality is I.

G

Jim, all, I can tell you, is we're not asking for any relief we're asking midway what your ordinance.

G

Allows we're not asking for a minimum we're not asking for max, so it it, and I was afraid of this.

G

Rick and I spent a lot of time on the phone tag so rick, you know, what's going to happen, we're going.

G

To get into each unit each and that's not the way your ordinance is, you went into shared parking.

G

You know we prepared a plan in color to show rough, but it's not you know, there's the other thing you.

G

Know we didn't talk about. What's different now is covet, you know people aren't all getting in their.

G

Car eight o'clock in the morning and leaving so a lot of those cars are sitting there all day long.

G

So that's different from the ordinance and from what we're all used to this is even different. I.

G

Mean when we designed it, you know: jay opened up the viridian very successful, fully leased.

G

There, your ordinance wasn't too far off. It was like right on it's the parking.

G

So things have happened in the last two or three years and that's why I tried to.

G

Give you guys an introduction hey? Why are you here, two years after the fact well we're here.

G

Because now we have 98 percent of the leases in hand, we have one building fully occupied and.

G

They're learning from building two so before we fully lease building two, we gotta figure.

G

Out the parking, so that's why we're here I mean: that's, I'm not trying to be a wise guy. I'm just.

G

Trying to not give you the context yeah, I hope you understand, I'm not trying to be a wise guy either.

C

Excuse me I'm trying to understand how how how why we were so far off right.

G

We are true, I mean we, we released building one and said uh oh and the railroad lands not cheap.

G

That's a big big number that we're adding to this. We we always wanted the the front building.

G

At the time, uh the gentleman wasn't willing to sell it when we started our permitting.

G

um So how I've kind of rationalized it our our building, that brew pub, is a third of the size.

G

That got approved previously, so that helps you know what I mean from a traffic standpoint from.

G

A parking if he was there with 13 000 square feet, it'd even be a bigger mess. Quite frankly,.

A

Right, I have one point of clarification and then mr clark has a question: are you proposing any.

A

Changes that are outside the red outline. No, so everything we're talking about tonight is inside.

A

The red outline correct, um I understand there was a bond required with the initial approval.

A

A bond probably a site work behind you me and has that been released yet.

A

No, so if there were any conditions in the prior application.

A

That had not been met. That bond would not be released, since those conditions were satisfied.

G

Right there's a third party underwood engineers has been working for the city for the last.

G

uh Year and a half under construction they're observing all the construction on your behalf.

G

Okay, I just I want the board to understand that there is there's additional review. That's taking.

A

Place but I also understand the comment about the ordinance: I've got some issues with it myself and.

A

Other locations but, mr clark, I'm sorry go ahead. Thank you chairman. um So I guess just to uh you.

D

Know kind of follow up with what the chairman was discussing um and others about the parking.

D

The um the only changes outside of this additional lot that you have subsequently purchased is those.

D

Tandem spaces, correct, no and and in the the there's, a row of heading. That's against the that's.

G

The land being acquired, there's 30 000 square feet being equipped correct. I mean on the on the the.

D

Pre-Existing lot that was yes previously approved, there are only those those tandem spaces. Yes,.

D

A couple more mrs sharon- if that's all yes, uh and as part of that, um I would assume that this is.

D

Going to be part of a revised aot, stormwater, okay and I know along here you had um where.

D

These spaces are going along the railroad property. You had snow storage there. I know you also had the.

D

Big snow storage area right next to the dog park. I know they got a little smaller. I believe, but.

D

Is is that an issue um I mean: where did that storage get shifted to.

G

I'm not I'm not sure what they're doing right now for snow storage.

J

I think if we get a lot of snow in any given winter, we're going to have to.

J

Ship it out, okay and then my final questions just kind of relate to the.

D

The covered um the covered building and I apologize- um I didn't, I didn't watch the uh the.

D

Attack meeting, but I'm just curious um the discussions, the reasoning behind having that.

D

That covered parking, and to add on to that my my second question is the way you.

D

Have it um shown conceptually, is it's going to be a pitch roof with the pitch coming behind the lot.

D

I mean behind the parking and in front of the parking. Is that going to cause any.

D

Snow and ice buildup in front of those parking spaces as snow and ice sheds off that roof.

G

um The short answer is no we'll have to deal with it, the at the tac meeting. If you watch that.

G

I push back about, we did not want covered park and I actually went out there and did some view lines.

G

um Between the retail c and d, from the bypass up from both work from the two site drives and.

G

From the town homes and that land is tucked back in along the base of so we got delayed a couple.

G

Months, quite frankly, to work through that with staff, so that we're we're agreeing to it. Don't.

G

Get me wrong we're agreeing to it tonight, but you ask why we're doing it? It's not something. We came.

G

Up with- and I guess my question is so what was the staff's reasoning for having the covered parking.

G

They were concerned of they wanted to break up that parking from the railroad view corridor. If.

G

There was ever passenger trailer passenger trains. I can't speak for the staff, but they that's. It was.

G

um It was to protect the view card. Okay, okay, um yeah. I guess that's! That's it for now. Thank you.

A

Anybody else, jim um I'm reading from staff memo. Okay um item number eight.

C

Starts off as alternate parking layout, if the evidence does not support the proposed parking.

C

Expansion, open space areas should not be reduced or impacted, so that leads me to.

C

Believe do you have any evidence to support your need for more parking like have you done a not.

C

Door-To-Door survey itemized all your apartments who lives there number of bedrooms, how many cars.

J

We have so any resident that comes into the development has to state if they have a vehicle.

J

How many we also have requirements from our retailers.

J

On how many spaces that they need to operate and be successful so yeah we have the data.

J

That's frankly, why we're here? It's not! I we don't want to be before you, but we need to be right and.

C

I'm just trying to I'm the reason. I'm being so, that's the word inquisitive is. I don't want to.

C

Do this again, I don't want you to come back in a year and ask for another 100 spaces. I don't.

J

See any way we could do that as a practical matter, so I think this would be the last time.

J

So did your survey is, it would have been a document form that you could submit to us that.

C

Shows how you've developed you know this parking demand, because this is a great little.

C

Project reeled out here absolutely for us to use in the future about portsmouth living spaces, size.

C

And parking demand sure, so I would you know again. I the key word here is evidence and.

C

We you've presented your information verbally, but it'd be great to have that on a report absolutely.

D

Mr clark, thank you, mr chairman. um I guess just kind of follow up stay on the parking.

D

Topic, um you know one of the um one of the comments that we got was um the feasibility of.

D

You know actually making this structure this covered parking structure taller to allow for.

D

You know the possibility of future stacked parking. If say you're, you know, say: you're.

D

You end up needing more parking. Is that is that even feasible um at all? I don't even know if.

D

You know you can do stacked parking. You know kind of an open structure such as that. I believe you.

D

Can but I'm not positive, so yeah um having had a little bit of experience with lifts and such.

J

um You know one of the requirements for them to run smoothly and safely is a 24-hour.

J

Attendant and I think again as a practical matter, that'd be a difficult one for us. um So.

J

I don't think I appreciate the suggestion, but I, but I don't think a lift system is.

J

As practical here, where you see lifts and where I guess I have experience with with lifts, are in.

J

Are in urban, dense settings and I'd argue that this is not an urban dense setting. Okay, thank you.

I

I just want to say that I agree with point seven in our notes, which talks about how.

I

This parking layout really conflicts with the master plan about a vision of a west end.

I

That's supposed to be walkable neighborhoods um that the whole scale of it to me seems.

I

It's the sea of asphalt that I just can't get around. I don't see that that's.

I

Walkable, I don't see that that's a good quality of life for any of the neighborhoods around there.

I

And I still don't understand if we are talking about 73, okay, 76 spaces, 73 spaces.

I

Or didn't you just state previously 95 spaces? How many spaces are we actually voting on here.

G

Okay, so I'm going to answer the first question, so what may be confusing is those are the tac.

G

Comments that um on page three at the february first meeting so you're right, that's comment. Eight.

G

Then, if you go down to the box on the bottom, it says the applicant has addressed these so.

G

What what we did a poor job of the first time was incorporating um building d into the site. We.

G

We just left it as it was, and we said, okay building d, so one of the tac comments was.

G

Make it more of a walkable connection, so what we've done is we've added that driveway and.

G

We've added the crosswalk and the sidewalk to connect building c to d. So that's like.

G

A carryover comment that we addressed can can you show where that is up on that place?.

G

Sorry, it's right here, there's a crosswalk that dark line and there's a break in that.

G

Parking lot right there, where you see um that between the islands, so you can, you can.

G

Drive right through and you can walk right through and then walk up. This building see.

G

So that that that's a change that was made after the february first tech meeting.

I

Okay and how many spaces are we talking about.

H

So again, we're adding a total we're, including a total of 120 spaces.

H

If 56 of them go with the previous suzuki kia dealership lot, there's actually.

H

A reduction in pavement on this lot by about 5 500 square feet like many car dealerships, it was paved.

H

Pretty much to the extent possible to have display area beyond just regular parking.

H

So there's 56 here and then there's 50 spaces along the railroad.

H

And then an 11 additional spaces here that are tandem that doesn't come out to 120. I'm.

H

Sure everyone said wait, a minute that adds up to 127.. We had to eliminate three previously.

H

Approved spaces here and four previously approved spaces here, to make the connections up into the.

H

Parking along the railroad, that's 120, all told so. There's the 56 that are associated with.

H

Tax map 172 lot two and then 64 net, including the tandems that are being uh done along the railroad.

H

So that's 120 after the eliminations for connections and things.

F

Right yeah, am I missing something, but on the tin of spots, are they going to be like designated.

H

Those would be designated per tenant that had two cars, so they can't park. Somebody in right.

F

Mr chairman, so greg had alluded to the averages and weighted averages of parking versus unit size.

F

And what was also mentioned was the parking space allocation for the commercial and retail spaces or.

F

Buildings, so does the opportunity exist or is there leeway for the second residential.

F

Building for some of those tenants to not have a car as we do the lisa process there is there an.

F

Opportunity to say you cannot have a car I'll, let the owner of the property speak to that.

J

um I think that you could require that they don't have a vehicle, but one of two things are going.

J

To happen one is they won't lease the unit or two they're going to go park in a neighboring.

J

Building or in the neighborhood illegally right, I think what's important just for me to reiterate.

J

Is the data is real? This is happening and people have vehicles. um As I said before,.

J

To mr hewitt, I wish that they didn't, and I wish that we could say that to somebody. But if we did.

J

We'd have vacant buildings.

A

I have a question, I think it's for tying bond on your.

A

I don't particularly agree with this dimension, but there's a 20-foot dimension shown for.

A

Your maneuvering aisle behind that head in parking yeah. It was 22 one way the spaces are.

H

The buildings themselves are 21 feet, deep.

H

It's a one-way aisle that accesses those the spaces inside the buildings are 19 feet, deep.

H

So there's some flex room there. Well, the plan shows 20. and that's to where there may be.

H

Posts and things so the point of most so, and it is one way you've got it dizzy, correct our ordinance.

A

Is 24 feet which is true way, and then it allows for reduction for one way.

A

Okay, so tac reviewed that and they're good with the way you've shown it as a 20 feet, clear.

A

Basically, with additional asphalt for other things, correct: okay, any other questions for the applicant.

C

Being none- actually, I just may not have this, but.

C

Is it true that the current impervious is about 67.

C

On the site itself, on off the top of my head right now, I couldn't tell you.

H

But I do know that there was a reduction between the original properties before.

H

K street development got involved to today, of about almost, I think it was 1.8 acres.

H

It's probably a little less than that now so 1.8 I'll round down I'll, say 1.6 after this edition.

H

Acres of impervious was removed from this property by the redevelopment I was just trying to.

C

Get a rough estimate of how much that percent would change with this. These 120 new spaces.

H

Well again, some of that was the front lot, which was paved pretty much to the line before now. We've.

H

Reduced that down by 5500 square feet, okay, so there is a bit of an offset. I wouldn't go.

H

So far as to say it's even half of the stuff along the railroad, but the amount that we reduced.

H

It overall from before is picking up a good chunk of that, but we're not over the allowed impervious.

H

Right just to clarify what you said: 56 spaces on the front lot, with a net reduction covered covered.

A

Area 64 on the back net because you had to take a few out correct: okay, 120 total is what we're under.

A

Correct: okay, any other questions before the public hearing being now I'll open the public hearing.

A

There anybody here, who wishes to comment too for or against the application.

A

Please state your name and address for the record sure.

K

Good evening my name is elizabeth bradder property owner of 159 mcdonald street.

K

I would like to ask that you asked two suggestions for the approval of this plan.

K

For building d and the proposed increase in parking along the railroad tracks, I appreciate.

K

That they are trying to be more realistic about the parking needs of their people. I have.

K

Stated numerous times that I have technically micro apartments and every one of my tenants.

K

Has a car they may not drive to work in it. They may leave it in my parking lot, but they own a car.

K

So it is unrealistic to think a half. A space is enough for an apartment. That's going to have one.

K

Young person in it they like to drive home, they like to go to the mountains and all of that other.

K

Stuff, so I think their assessment for parking is real. I'm very saddened that I didn't get involved.

K

In this project sooner because I would have liked to have seen a lot more of that asphalt covered up.

K

So the whole concept of parking is that you park once.

K

And it seems that most of the parking they're looking for is residential.

K

And that means you either park your car at home and then you walk to all the different places on.

K

This property or you walk downtown or wherever you want to go, but this is a very walkable area.

K

If you can find a place to park when you live there, so I would like to ask that you approve.

K

This with these following stipulations, I realize that they don't think they're going to need more.

K

Parking because they've done all the math, but when they start to have shared parking overflowing with.

K

People who work at home all day that they may need more parking and therefore I would like to ask.

K

That when they build those buildings, they make the interior height 14 to 15 feet tall, so that stacked.

K

Parking can go in and if they think that they're going to need more parking anywhere on this lot,.

K

That they enclose it and they make it stacked. Now, although they presented that urban people.

K

Only use stack parking, that's not true, they're stacked parking. As far as I know,.

K

On brewster street at the old brewster street.

K

House that was there, they have stacked parking back there. One reigns ab is just about doing.

K

Their whole parking lot and stacked because they don't have enough room for all of their parking.

K

And rain brewster street is my understanding that the people who own the condos do their.

K

Own stacking of their cars they're not hard to do. You do need someone professional to set them up.

K

But you don't have to be too smart to be able to move your car around. You just have to be.

K

Smart enough to have enough clearance and therefore the suggestion of 14 to 15 feet.

K

Because if you put your suburban on the top and you forget that your garage is only 12.

K

Feet tall, you might have a convertible suburban, so please insist that they make those buildings.

K

On the interior 14 to 15 feet tall and if they have to add more, it's stacked and enclosed.

K

And it's my understanding that the reason why they're asking those buildings to look nice.

K

Is because the people at the dog park don't want to spend all their time looking at a parking lot.

K

And that's all I have to say thank you. Thank you. Anybody else, too, for against this application.

L

Yeah speaking to it john shagnon ambit engineering, sometimes the light bulbs go.

L

Off at odd times, you're also dealing with the lot line, relocation plan.

L

Right now you can separate them or that's next. Okay, that's separate! Thank you.

A

Anybody else here this evening or on zoom, wish to speak 2 4 against this application.

A

Nobody on zoom any second time, speakers.

A

Third time speakers still nobody on zoom, close public hearing, let's pleasure, the board.

F

Not all at once.

D

So I'll gladly make a motion chairman, um but just based on the last.

D

Comment, um mr shannon, the first vote in here is for subdivision approval. Did you want to.

A

I had to remind these notes differently, mr chairman. We never took a motion to discuss them.

F

Together, but to vote on them separately, I don't know if we can do that at this point in time. Yeah.

F

All right to get to where I think we just okay, we just queued up the site plan. Okay, so we could have.

A

Done, okay, so I'll make a motion to vote to grant site plan approval with the following stipulations.

D

A or a through e in the staff planning memo. Second, and just just to comment on that, um you know I I.

D

Think in this case um you know my my thinking of this particular project is is, while you know.

D

Parking is an obvious issue anywhere in the city. um You know that in my mind, the people.

D

Who are going for this? Particular development are the ones that want to have cars. You know.

D

They're, sacrificing um living directly downtown right in the um downtown district moving outside.

D

A little ways- and you know electing to have a car that so to me it kind of makes sense um and.

D

It's good to see that they are, you know, actually, I think, incorporating this this additional lot.

D

um Because yeah, it was kind of just a weird cut out in the um in the overall.

D

Site so I think overall, it's actually going to be a better site in the end.

A

We have a motion. Second councilman, um I'd, just like to make a comment. I have actually been part.

B

Of this plan since the very very beginning- and I have spent a lot of time looking at it- I.

B

I'm saddened by the fact that we need more parking. A little bit like the owner is it's not. You know.

B

It's not what we envisioned when we wrote the code because we're really trying to encourage a.

B

More walkable city and less less cars, but the fact of the matter is, I think that the pandemic has is.

B

Kind of you know ruined that for a lot of people and they're staying home more so they need more.

B

Parking um with that said that I do think that my land use committee will have to take a long hard.

B

Look at our parking regulations, along with all the other regulations that we're looking at and that.

B

Will definitely be on our list to look at and I've taken some notes for that. um But I I think this is.

B

Just a somewhat simple way of solving the solution now and knowing that they have as many leases in.

B

I think that this parking is appropriate and well laid out, and I have no issues with the expansion.

C

Jim, can I make an amendment to cory's motion. You can propose one.

C

A proposed one um I, like a uh report submitted on the on the traffic that justifies these numbers.

C

That includes the area of the apartment number of bedrooms number of occupants in the number of cars.

C

You said traffic, do you mean parking parking? I'm sorry correct. I I think the applicant said they.

A

Had that right, but I haven't submitted it: yes, they agreed to submit it, but they agreed to submit it.

A

That would that satisfy that. Yes, that, if that's submitted as part of this approval, so it would be.

A

A condition to an additional condition to submit the report that they said they've compiled mm-hmm.

A

uh Do we have a second to that proposed.

D

I yeah I'm agreeable to add that as a condition um f on on here are you okay,.

D

With that uh yeah, if it's just submitting what they've already compiled, I'm fine with that. Yes.

A

Any other comments.

A

And I apologize if everybody thought we were doing both at once. Probably I should have.

A

Done that my bad.

A

So we have a motion to approve with the conditions as listed in the staff memo with one additional.

A

One being the submission of the report that the applicant said they have compiled already.

A

There's no further comment: all those in favor aye.

A

Opposed motion carries unanimously, so now we will move on to the boundary line adjustment.

A

Which I don't think I read so it's the request of kate street development, llc in boston, main court.

A

For properties at 428, u.s route, 1 bypass 406 route, 1 bypass and 55 kate street for.

A

Preliminary and final subdivision approval for a lot line, revision.

A

To convey 31 187 square feet from lot 165 la map, 165 lot 114 to map 172 lot, 2.

A

And map 165 lot 2, which would result in a total of 52 820 square feet lot area for matlock 170 map.

A

172 lot 2 126 500 square feet for map 172 lot, 1 and 260 709 square feet of lot area for map.

A

165 lot 2.. These properties are shown on assessors map 172 lot, 1 172 lot, 2 and map 165 lot. 2.

A

And 165 lot 14.. They lie within the transportation corridor and the gateway corridor. District lu-22-7.

A

Is there anything in the airport would like to explain about this.

G

Again for the record greg micheleitis from august consulting um no, we discussed it if we go back, I'm sorry go back to the third sheet.

G

um What you just read into the record um was.

G

What we talked about the the front lot and um 31 000 square feet of land from the railroad.

G

We have a purchase and sales with um positive vote tonight that sale will occur prior to end of april.

A

Any questions of the applicant on this.

A

I have to open a public hearing. Is anybody in the audience speak too for against.

A

Now is your time, john. Yes, thank you, mr chairman john shagnet, from ambit engineering, and if we.

L

Can put up the line, relocation plan? As I said, light bulbs go off sometimes and.

L

I apologize in advance to the design team that they're getting hit with this now, but.

L

I did some work for the so-called flooding that occurred at the old frank jones brewery.

L

On islington street and what happens there, is the property has been developed, that property.

L

Was developed and it was developed after the railroad was built and the plan isn't up here, but.

L

And they might have made some accommodations for this, but I didn't see it on the survey plan.

L

Is there a better plan for you to be referring to yeah the lot line, relocation plan.

L

Yep, thank you. So what we discovered is that there's a large culvert pipe.

L

That goes under the boston, main railroad about this location. These are the buildings on the.

L

Back end of the morley button factory and all the drainage from the parking lots in front.

L

Actually run into a collection system that runs underneath the building out the back under that.

L

Railroad culvert and then goes down to the highway drainage on the bypass and the flooding at the.

L

At the morley button factory, which is many properties, 1001 island, 10, 909, so on and so forth,.

L

They were having flooding in the parking lots and they didn't know what was.

L

They needed a cure. Excuse me, you might want to read that last condition.

L

L

Yeah and so the owner before agreed to let them clean it out and that allowed the water to flow.

L

It appears that the applicants are going to give an easement, so that can continue.

L

Thank you. I didn't see it on the survey plan, so it should be added. I think thank you.

A

Anybody else would like to speak too for against this application. Anybody on zoom.

A

Second time, speakers they're time speakers close public hearing.

A

Sports pleasure on this part of the application.

D

Mr chairman, I'll make a motion that we vote to grant preliminary and final subdivision.

D

Approval with the following stipulations: a through d in the planning staff memo. Second,.

A

And with the addition of that easement to get noted on the plan, it's actually the site plan.

B

Approval, okay, so we're good any other comments. Do you want to explain here? It seems pretty.

A

Straightforward yeah, all those in favor, aye, aye aye opposed motion carries unanimously. Thank you.

A

We have a public hearing. uh Actually we have two requests to postpone.

A

I assume those are still valid. We want to take care of those.

A

Just to get rid of them.

A

Or not, I'd make a motion that we pull forward the applications that was to wish to postpone.

A

So four we'll take four b and c together or just one at a time one at a time um we can take them.

B

Together, let's see okay, we have requests postponed in the quest of donald lowell stickney, the.

A

Third, as owner for property at 213 jones avenue, requesting a conditional use permit under section.

A

10 814 of the zoning ordinance and modification of the standards set forth in sections 10, 8 14.

A

40 and 10 8 14 52 through 10 8 14 56 to construct a new single-family residence and convert that.

A

Residence into a detached accessory dwelling unit, totaling 886 square feet. The property is shown on.

A

Assessor map 222 lot 69 and license single residence b district and the applicant has.

A

Requested that be postponed the second it's just b: that's postponing right, not b and d.

B

Is that a new thing? We don't have that in our notes. Yeah, the only one listed on my agenda.

B

Anyways is b: that's why I was questioning what else was actually postponing um if I could add a.

M

Little uh information that it was revised, we had a uh some changes from the board of adjustment.

M

Related to c last night- and we asked for them to uh resubmit, there's some small changes, but.

M

Significant enough that we said well, let's get that cleaned up and bring it back. So c was also.

M

Requested for postponement to adjust to the um the stipulations provided by the board of justice.

M

Gotcha, thank you and see. Just for the record is a request of no bond family revocable trust as.

A

Owner for property, 189 gate street requesting a conditional use permit under 10 815 ozone.

A

Ordinance modify standards set forth from 10 8 15 30 for the conversion of existing accessory.

A

Structure or garage into a garden cottage, with 546 gross square footage of living space, that property.

A

Is shown assessment map 103 lot 6 in the general residence b district and historic districts.

A

Also, this daphne's requested a postponement working with staff. We have two was that a motion.

B

Well, we didn't, I had made a motion to bring them forward and we didn't vote on that.

A

Okay, so the motion is to bring them forward. Do we have a second? Second? Second, all those in favor.

A

Aye aye opposed so that we we brought them forward now postponed them correct. I'd, make.

B

A motion that we vote to postpone um public hearings, new business for b. Second, second,.

A

And b, I was just gonna: do them one at a time? Okay, so this is for c. I was doing b. First, we have to.

B

Take them out, we have to go okay, we have a motion of the second any discussion, all those in favor.

A

Motion carries and then I make a motion that we.

B

Vote to postpone public hearings, new business item, 4c.

A

I think you said c twice. No, I said b the first time. Okay, then I misheard.

B

Could be just my voice, I can't talk. I whispered. Okay, we have motion in a second all, those in favor.

F

Aye opposed we have postponed items four b and c item. Four: a is a requested 238 deer.

A

Street llc is owner for property at 238 deer street, requesting site plan approval for the.

A

Demolition resistance structure and construction of a new three to four story: mixed use, building.

F

21 residential units with a footprint of 5 263 square feet more or less and 19 190 square feet of.

A

Gross floor area with associated site improvements, this property is shown on assessors map 125.

A

As lot 3 and lies in the character, 4 district or cd4, the downtown overlay and historic districts.

A

John, you are here to present for the applicant. Yes, thank you, mr chairman, john chagnin, from.

L

Ambit engineering representing 238 deer street llc for this project with me here tonight, uh richard.

L

Desjardins and mark giannini from mcnabb architects, I mean mchenry, architects. Sorry.

L

Too many mcnabb projects in my brain sorry, so this is the uh formerly the vfw hall. Now it's.

L

The statey bar and grill, and uh this project has been going through the approval process.

L

For some time, just a brief recap of the history of february 18th in 2021, we were before the planning.

L

Board for a conditional use permit for parking, which was granted to provide no on-site parking.

L

And the cba meeting on september 28th in 2021, the variances were granted for open space and some.

L

Yard setback issues on november 3rd 2021, the htc uh also approved the project uh december 7th of.

L

2021, the technical advisory committee recommended approval with some stipulations in last month's.

L

Planning board meeting, we were back to request the one-year extension of the conditional use.

L

Parking conditional use, parking approval which was granted so the store. The the project is to provide.

L

For much needed micro housing in the downtown 21 units it'll have first floor retail. It's a.

L

Replacement of the building- that's there now so to tear down and replace.

L

In the plant set there's two easement plans. The first easement plan shows some easements on the.

L

Westerly boundary of the site that deal with the butter, the 30, maple wood, condominium association.

L

There's an exchange of some easements there's some easements that will allow the building to have.

L

More glazing: it's a no build easement that the 30 maplewood association is granting and then the 238.

L

Deer street llc is granting an easement to allow for some movement backing up of the parking spaces.

L

In that parking area to have a little more room to back up and some some pavement to extend onto.

L

The 238 deer street property- the next easement plan- is a proposed easement plan that will be.

L

A grant of some additional public pedestrian easement areas if we can go to the next plan.

L

And that is shown as the sort of grade area to the east and south of the building. Currently.

L

The 46 maplewood project.

L

Created some public access easements around the building, those are sort of the crosstalk areas.

L

And this project is going to extend those public easements up to the.

L

Face of the building so it'll make a wider pedestrian alley between the.

L

uh Buildings there's a site plan. I don't know if it's next but sheet c3 a couple sheets down.

L

And basically that just shows you uh the building the walkways.

L

All the dimensional regulations and tables and.

L

Also, there's five bike racks on the exterior.

L

uh We also have some landscaping the rest of the set details, the utilities, the.

L

Grading there's an off-site electrical connection. That's going to be needed.

L

And it shows floor plans and renderings, and maybe it would be nice to go to the.

L

Next to the last of the last sheet in the set that shows the rendered.

L

View right there so currently there's a building. That's going to be replaced with this.

L

Code compliant htc approved 21 unit micro, housing structure,.

L

The parking for 30 maplewood is what you see in the foreground. That will remain.

L

um It's basically an urban infill, we're here to answer any questions, and hopefully this.

L

Will this is the final step in the approval process and we'll be able to go to construction.

L

Following this meeting, the staff stipulations are all agreeable to the applicant.

L

They involve getting the easements reviewed and approved and recorded along with the site plan.

L

So with that I'll turn it over and answer any questions, questions of the applicant.

C

Mr chair, yes, yes, john, I am coming in late on this project and I just want.

C

To understand, there's 21 departments and what how many, how large, are they.

L

They're all under 500 square feet all under 500, okay, yep! That's that's! It.

A

Any other questions.

F

uh John yes peter, when we saw last time in february, I believe we.

F

Approved with the stipulation for.

F

F

At least where, where what's the status of that, it doesn't look like there's any update on that in here.

L

Correct so this conditional use permit was approved with two conditions and the applicant.

L

Understands that the the conditions must be met prior to the issuance of a building permit and.

L

um Without having this approval here tonight, it's a little hard to go out into the marketplace.

L

And make those commitments, um because those commitments are going to involve somebody tying.

L

Up some parking spaces, and they probably wouldn't want to do that unless they know that there's a.

L

Project that's been approved and also the applicant is not going to spend the.

L

Money to do that exercise and tie up the spaces until they're ready to pull the building permit.

L

So they have made some inquiries in the neighborhood. They've talked to.

L

Some people, but there's nothing official to report on those conditions but they're.

L

Fully aware that those will need to be met before the issuance of a building permit.

A

Yes, jane, um so what's your backup plan, if you find that people who own these micro.

I

Units also own a car, in other words, if you, if you have these seven off street parking spaces,.

I

That you found and what happens with the other 14 units, should they have cars.

L

Sure so the um what the and I have a copy of it here so the.

L

um In your submission packet, that's where it lives.

L

Give me a second.

L

There is a page that.

L

Is right before they're not numbered, but it's.

L

Right before the drainage analysis and after the parking study by the.

L

Oral palmer, it's a draft lease provision document, that's in your packet, so basically.

L

I can read it into the record if you'd like.

L

The tenant- this is the draft, so it needs to be reviewed and approved, but what we're proposing.

L

Is the tenant shall not be provided with any on-site parking landlord and tenant will make.

L

Efforts to ensure that any cars used by tenant during the lease period will have a designated.

L

Off street parking location tenants shall indicate at the time when the lease is executed.

L

Whether they will be using a car during the lease period, if they do intend to use a car.

L

Then landlord will provide a list of options for available off-street parking for the vehicle.

L

And tenant will choose from among those options as to where they want to park the vehicle.

L

Landlord would then arrange for a parking lease for the space and the cost of such parking space.

L

Will become part of the rent to be charged to the tenant, the obligation of the tenant to advise.

L

Landlord of tenants use of a car shall continue throughout the term of the lease and be applicable.

L

Even where tenant acquires the use of a car subsequent to execution of the lease accordingly.

L

At any time, during the term of the lease the tenant starts to use a car, then tenant shall.

L

Notify landlord of saying and arrangements will be made for off-street parking, as described above.

B

For the record that was my requirement. I insisted that the landlord be.

B

Take responsibility to make sure if their tenants actually did have cars.

B

That they solved that problem so that we weren't leaving it up to the tenants.

B

That was the whole idea behind it, because their theory is they're not going to have cars.

B

But if they did, we wanted a plan in place and that's what this language is about.

A

And you're satisfied with this language.

A

Any other I mean I'll, let attorney sullivan, get the final say, but.

B

Based off of my request, yes I'd just like to say, I think that's a great idea. I'm glad that.

I

You thought of it because I I just don't want another developer, coming back and saying: oh now,.

I

We can't fill our micro units, everybody insists on having a car. I don't think that's the planning.

I

Board's issue, so I think I I think this is a good solution to that being a recurring theme here.

I

And it still allows people to decide if they want a car or not in order to be a tenant of a.

I

Micro unit, I understand this building is closer to downtown than the other building, but they're both.

I

They're both within walkable distance, so I will say that it's uh it's actually now. I'm.

A

Putting my professional hat on there's quite a difference in terms of they're, both walkable.

A

But it's highly likely that this is a place where you won't need a car as much.

A

And the reverse can happen if parking is required and it's provided. You will create.

A

Car people having cars that wouldn't be there otherwise, so you have to be careful about that.

M

Mr chairman, if I can add that both that item the lease the draft lease reviewed.

M

By the plane director, amnesty attorney and the off-street parking agreement, both of.

M

Those are conditions that will have to proceed into the the issuance of.

M

The building permits, so those are part of the original approval and will be fully enforced.

L

And the currently, the patrons of the establishment and the employees are using the parking garage so.

L

Which is very close, very walkable, so it's almost like those will be replaced with.

L

Tenants going forward.

A

Any other questions for the applicant. Yes franco: these are all going to be studio. Apartments.

L

Correct there's: uh if we go next, another micro but essentially studio apartment, one bedroom is.

F

It going to be limited to one person I'll. Let the architects give you the skinny on that part of it.

F

uh Mark ginny from mchenry architecture, there are going to be one bedroom apartments and then.

F

Another there's no limit at this point to one if it's one person or two tenants.

H

But um maximum would would certainly be two just based on size. That would be my concern is.

D

The same issue with parking you get two people 21 units, one of them may have a car, but it seems like.

D

That's kind of been addressed: yeah we go back to the lease language, yeah yeah, okay, thank you.

A

Any other excuse me any other questions.

A

Being done, I will open up the public hearing.

A

Anybody like to speak too, for against this application.

K

Good evening elizabeth browder property owner 159 mcdonald street, I think we have some luck.

K

Cons in here because I see a lot of interesting things happening um in regards to 238 deer street.

K

The biggest concern that I have is it abuts, the neighborhood that is currently in a pilot program.

K

For a neighborhood parking program and therefore I don't want this to fall through the cracks.

K

I want to be sure, there's a big red sign on the outside of this file. That says.

K

Before they get their building permit, they have to provide seven secured spots that they have their.

K

Lease and that somebody is babysitting that lease, because I could easily say you gotta we're gonna.

K

Find you a parking space and it's in the lease. But if the tenants don't understand that the lease is.

K

A legally binding thing we could still be stuck with 14 people who don't have a place to park.

K

So this is an experiment. It was made clear by the planning board. This is an experiment.

K

And therefore, I would like to be reassured that this will be babysat 100, because the overflow.

K

Into the neighborhood could be as much as 21 to 42 cars and that's where their park, because.

K

Parking is free in the neighborhood at this point and parking in the garage costs money. Thank you.

A

Thank you is anybody else, who'd like to speak too far against this application.

L

Good evening, mr chairman members board, my name is charles dye. I'm representing.

F

The 30 maplewood avenue of budding condo association- I live at 111 bridge street.

F

I want to change the tenor of some of the hearings. You often hear.

F

The applicants did a spectacular job working with their neighbors, their immediate neighbor and.

F

We expressed some concerns associated with drainage and some other things. The engineer.

F

Worked through those problems with us in a collaborative manner is a great thing.

C

And we're very much in in support of the project about a year ago, the board sent this board.

F

Actually, the condo board sent this board hcc tac and the a letter saying in essence a couple things.

F

One we support the project and the idea of of renovating that building and the other is that.

F

If you were to bring up the site plan, there's that big, yawning open parking lot, which would.

F

Be a great place to put heavy equipment if you want to build the building, the stripes went on a.

F

New parking on that parking lot on november 24th, a lot of money got spent. Getting that done right and.

F

So there's no appetite for the association to have construction equipment cross that parking lot.

F

To build, I think you understand that, because in the planning board's recommendation to you.

F

It calls out something called a construction management plan. I just want to make sure that.

F

That plan contemplates building the building from the deer street side. You know again, I think.

F

Everyone's done a great job here, I just want to make sure that our concern gets addressed thanks.

A

Thank you. Is there anybody else here or on zoom like to speak too far against this application.

A

Any second time, speakers, third time, speakers, I'm going to close the public hearing.

A

Up to the board, mr chairman, I'd make a motion that we vote to grant site plan approval with.

B

The included stipulations a through d and I'd like to. If I get a second out I'd like to add to that.

B

Second, um I'd like to on a second thought of thinking about everything and hearing.

B

Everyone speak tonight. I know there's a lot of concern about the parking so.

B

I'd just like to add a stipulation that there's a one-year report back to the city.

B

On just how the parking, how many tenants have come in how many parking spots they found and.

B

Whether or not the actual plan is working, um I think that that would be ease the planning.

B

Board's fear of you know something going wrong if they have to come back a year after the issuance.

B

Of the occupancy certificate to to report that back, if the second is amenable to that.

A

Is that a report back to this board no to the to the staff yep.

B

That way, the staff will know whether or not it's meeting the requirements.

A

Did I I did I mishear again, I said I heard a through d yeah, a through d is already in.

B

Our um oh sorry, I didn't flip the page you're right because a through eight g.

B

And and then add that and then we'll add in h and I so we can make a g number one.

B

Or maybe it's actually subsequent, so it shouldn't be anywhere. It should be hij never mind make it.

B

A j, that's good! That's me! Thank you for that question. I'm like oh gosh! It helps if I don't.

A

Flip the page, the comment that we had from the neighbor on the construction- I know we've got.

A

A construction management agreement do we need to add that we're just just clear on the record.

A

You know not, I guess I would ask whether or not the staff feels that would be necessary if that.

B

Would be part of the construction management plan already, it's also the condition a temporary.

D

Easement will be needed for construction, so you know whether or not they get those easements is.

D

Up to the butter so yeah, I don't I'm just raising it because it came up during the public hearing.

A

I think that can I think that consideration could be added. I mean to the uh to a qualifier.

M

To the construction mitigation plan that the applicant uh in development of the.

M

Construction mitigation and management plan looked to to stage from deer street if possible,.

B

Basically stage all heavy equipment- yes,.

A

Okay, I guess that was a another amendment. Yeah, that's a little added stipulation.

B

Agreed, however, they wish to letter that into the group.

B

Did you have a comment yeah? I agree with that. I think if that was to be added to.

L

A was that, yes, yes, yeah it'd, be b it'd, be added to um conditions, precedent b.

B

Okay, because that would be needed if a if they could not achieve a.

L

If a says they should, they will be needed, but if they can't get those easements.

F

Then, on through deer street, to look into um building this through streets.

F

Well, I think we get there either way. So I don't know I want to make that clearer. Well, there's a.

A

Good question now for our planning director is the: are the easements in a are they other than.

A

Construction in a um it's, my understanding, those seasons relate to construction. It does actually.

M

Say temporary easements for construction, so I saw that I just want to be sure that it was sort of.

M

And I remember asking specifically about this one to our um our attack and I said well.

M

Specifically where- and they said well, they'll need them all around the perimeter. You know.

M

Depending on where they, where they you know, are staging their construction, but I think that.

M

I think that you, I think the condition should be added to be right, so what we do is we make.

B

Sure that heavy equipment only comes in through deer street, they might be able to get easements.

B

For staging and whatnot if they need extra room against the building, but I think that's the point.

A

So beth, if I understand it, then the you'd add to b.

A

As in boy, the heavies, the heavy equipment being staged from deer street correct.

A

Everybody understand what we're considering here.

A

Are we ready for a vote? I was just going to make yes one comment chairman. um You know I.

D

Think, uh like it was stated earlier um when, when the playing board looked at this, for the uh the.

D

Parking um over a year ago, I think we all felt at that time that it was good. We were going on a limb.

D

There was definitely some risk involved. This is a project, that's uh unique for sure, and I think.

D

We all want to see it definitely succeed, because I think this if this project's a seed succeeds.

D

Then it's definitely going to be a a good template for how to pull this off in this model, because.

D

Yeah, I think it's a great project um and I really hope it does does work so.

F

Yeah go ahead, I'm gonna say I can concur and thank thank you corey, and I appreciate the.

F

Most, it was jay for the yes year. Look back, I mean ever since that came up. There was a lot of concern.

F

From residents like elizabeth bradder and and other from that neighborhood and there's so much.

F

Pressure and on the neighborhood surrounding downtown, with similar parking issues that.

F

In order for this to be successful, I think that really brings a proof to that model, so that.

F

Makes a lot of sense. Thank you I yes, I just like to add to that um for the record.

B

We did have a lot of input when we were listening to this parking and I've spent over 20 years in.

B

That neighborhood behind, where this is being built, so I truly understand, which is why I came.

B

Up with that whole request about making sure that they did the parking, so I think we have hopefully.

B

Addressed and we'll find out a year after it's built if it actually works or not. So it's our.

B

Test and something I was going to mention later in the meeting, but I think it's appropriate now.

A

And it picks up on what the applicant was saying: what happens after these meetings.

A

The board's decisions get reduced to writing is a requirement of the statute that has to.

A

Happen, I think, within five days and those get reduced to writing it's a letter of decision.

A

And it's, I have to sign it and it goes to the applicant. It goes to everybody else, and staff.

A

Becomes a part of the record that was one of the topics mentioned earlier.

A

There's also a gentleman by the name of vincent hayes who's, our land use compliance agent.

A

And I met with him for some time last week or whenever recently his job.

A

Is to look at those letters of decision the conditions on the plan and to work with.

A

The landowner public works and the other folks to make sure that all those conditions are satisfied.

A

And he doesn't approve the release of a bond which came up in the earlier application.

A

Until those conditions have been satisfied or the permit or the building permit here or the building.

A

Permit it also controls the building permit, which the applicant again mentioned here, because I had a.

A

Concern earlier today- and I discussed this with the planning director so.

A

There are a number of steps that happen after we take an action that are very formal.

A

And official and sort of follow through with uh what what we're talking about, I could add to that.

M

Mr chairman, that we hope to bring vincent hayes to walk through his process with the board and.

M

Really explain the things that he looks at. He is a muddler. He works with multiple departments.

M

Everyone knows him: he works with legal, he works with the building department. He works for the.

M

Planning, department and public works to understand and coordinate the implementation of the.

M

The stipulations that you provide from the deus- and he really uh uh we'll spend some time talking.

M

To you about uh how you can work better with him and also his process in general, he is a great.

M

uh Member of the staff team and really does that post-entitlement coordination for uh for the city.

A

So with that digression, I'm sorry, um but I thought the board probably wanted to should know that.

A

Yes, jane yeah, I'd just like to make probably a final comment about this, which is I just.

I

Like to emphasize that, um I I feel like we are very open to developers working in partnership.

I

With the city with regards to what will not be a one-time issue around identifying part parking so.

I

um I just really, I think part of this experiment is to see, will the 21 units fill and what will be.

I

The mix of the 21 units that will have cars and where will they find even those seven.

I

Parking spots that will become parts of leases, all of that's really important to seeing.

I

Where are we with absorption of parking, including forecasted parking as more and more buildings, are.

I

Built here, so I think it's really important and I really appreciate the developer working with us.

A

Thank you any other comments. We have motion a second everybody understand it all. Those in.

A

Favor aye aye aye. All those opposed motion carries unanimously. Thank you. Thank you.

A

We now have a public hearing.

A

And I'll just say note: at the beginning, mr simonis is going to recuse himself from this application.

A

She, the sequester federal house, incorporated as owner for property at 70 court street.

A

Requesting a conditional use permit under section 10, 112-14 or 0.14 of the zoning ordinance to.

A

Provide five parking spaces where 11 are required, properties shown on assessor map, 116 lot, 49 and.

A

License and character: district 4, l, 1, cd, 401 and historic districts.

A

Is here to speak for this application good evening, mr chair members of the board.

E

I'm attorney john bolson, I represent the applicant. The davenport in with me tonight is andrew simonas.

E

Who? Along with his father john in the process of purchasing 70 court street and the plan, is.

E

To convert the existing office building to an 8 unit inn with a caretaker residence eric sarri.

E

Our project engineer is also with us tonight and he's happy to answer any questions you may have.

E

By way of background, we did appear before the zoning board on february 15th and we obtained.

E

A special exception to allow the use of the property, as and in we've, also had a tech workshop.

E

And we now stand before you tonight seeking a conditional use permit from section 10.

E

12.14 to provide five parking spaces where 11 or 11 are required. Before I address the.

E

Cup criteria, I would like to provide you with just a little bit of history on this property.

E

This building has an interesting history. It was built in 1758 by the late charles and.

E

Mary treadwell and where it served as an inn and originally sat on the corner of fleet state street.

E

It operated as the davenport inn for many years, used primarily by lawyers who practiced in the.

E

Portsmouth court during the mid-1800s. Well, it was also the home of the ywca during the 20th.

E

Century and it was facing demolition because it sat with down the td bank sits, so it was moved to.

E

Its current location on court street in 1950, the property, has many architectural features.

E

That will really lend itself really nicely to be fired in and it will provide the public.

E

An opportunity to access those public, those amenities and those unique historical features.

E

Turning to the specific requests before you tonight, you do have in your packet, updated.

E

Site plans you have floor plans in a parking demand analysis, as required by the ordinance.

E

Presently there are four parking spaces on site that will be expanded to five parking.

E

Spaces, as shown on the site plan, the ordinance does require 11 spaces, but the parking demand.

E

Analysis that we've submitted suggests that six paces is sufficient for the proposed use.

E

We do believe, though, that the approval criteria set forth in section 10. 1112.14 are all met.

E

As the section 10.11 12.141, we have submitted the parking demand analysis, asset, section, 10.11, 12.142,.

E

The applicant believes that the available on-street parking along court street as well.

E

As access to nearby neighboring lots, public and private mitigates the need to meet the ordinance.

E

Requirement of 11 spaces, the property is 0.2 miles from the bridge street in worth.

E

Parking lots it's 0.3 miles from the high hanover garage and the parrot avenue lots.

E

And 0.4 miles to the foundry garage, the simonas family also owns an office building.

E

At 159 middle street, it's about 500 yards away and that can be utilized for overflow parking.

E

Also ride share options like uber and lyft will also be used to mitigate parking, and, lastly, I do.

E

Want to mention that this property is one block away from being in the downtown overlay district.

E

Where, if it were just one block away, the parking requirement would be met, so we do.

E

Believe that the five spaces being provided on site and the available public parking.

E

Warrant that the proposed use is a good one for this property.

E

The applicant also proposed will be using, I should say, a remote check-in, so the guests.

E

Will be provided in advance access codes to the building access codes to their room.

E

And they'll be directed after parking at check-in, so they're not going to arrive.

E

Blindly and then wonder where they're going to park, this will all be worked out in advance.

E

Lastly, it goes without saying, but not all guests will use cars. Like you see many.

E

Inns in urban settings- uh and you know uber lyft, you know rideshare options will bring.

E

Guests to the destination, but city like portsmouth, very accessible by pedestrian.

E

Bicycle and building you know, use bicycles and walk away to all portsmouth amenities, so.

E

We do think that will be a significant part as well. So for all these reasons, we do believe the.

E

Criteria for the conditional use permits a bet and we respectfully request your permission for.

E

The approval tonight happy to answer any questions you may have seems to be parking night tonight. So.

A

Questions for the applicant.

A

Yes, jane um so how many spaces are available? The way you put it was.

I

um Like spillover or extended parking in the building, that's owned next door.

I

Are those well so there's there's sports this the site plan will provide for five spaces.

E

The simonas family has available parking about 500 yards away, so if a guest doesn't have an option.

E

For that would be used utilized for overflow parking if there wasn't an options or on-site or.

E

Some of the available public lots and how many spaces is that there's 22. I believe that correct.

E

22 spaces: oh okay, thank you, but your application, you, you did use the word overflow, but.

A

This application does not include that property. That's communication is for this property that.

A

Is correct so if the board has an issue with the parking, we can talk about the other property, but.

A

Let's try to stay focused on this one because you're, not that is correct. 100 correct mr chair.

E

You know we, we do believe that you know there is. You know this is a small kind of a boutique inn.

E

We do believe that there's plenty of public parking in the near vicinity if we're not able to.

E

Satisfy on-site, you know with all of the public uh lots that are nearby. You know less than a half a.

E

Mile away, there's those options, we also do believe that people will arrive by uber so and I think.

E

This is going to be a destination when people come to portsmouth, they walk. You know we walk to dinner.

E

You walk to shopping, so you know, hopefully when people come here, they're not driving around to.

E

See what portsmouth has to offer they're going to walk so they're going to come in once and.

E

They're going to leave once well the model you're using, you would know how many vehicles are coming.

A

To the site, correct and that's what that's one of the benefits of this advanced check-in is.

E

We're going to know exactly who's going to have a car and who's not, and if we don't have space.

E

For them, on-site they'll be provided with the options that are off-site or the overflow parking.

A

But you're not doing overflow parking. Well, you do you provide you tell them.

A

Where to park but correct, I just want to clear what we're doing here.

A

It's an option, but it's not part of this application, but it is an option that is available.

E

And we have discussed that with tac as well, that you know it is available for overflow.

A

I'd like to hear what the board, how the board feels about the parking.

A

Yes, you're hiding behind beverland. I hide a lot. um I guess my concern is because we're in new england.

B

I mean I know when I go on vacation. I typically am going to drive somewhere, but even if it's a.

B

Place where I'm going to walk once, I'm there I'm going to need a place to put my car. So I guess.

B

I would feel comfortable if you at least had designated um those three additional spaces.

B

Because you have eight eight rooms right, if I count right yes um and then you'd have one.

B

For each one, assuming that you know everyone that came, would all come in the same car. I just, I think.

B

I would feel more confident with that, because I mean, even if you send them to the bridge street.

B

Lot, that's only they can only park there for so many days. If they're here a week, they're going.

B

To have to move their car so if they want to just park it and leave it, then that might be a problem.

B

Unless they go all the way down to the parking garage, then they could um so I guess I would feel.

B

Better about this application is, if we had the designated covenant for three parking spaces on.

B

The adjacent property so that we also know, even if those properties weren't under the same ownership,.

B

It would carry through for the life of this property, and the applicant is agreeable to that.

A

Would the applicant agree to an easement for that for that purpose? So if, if I could offer something.

M

There, uh mr chairman, so we did put in your uh packet, that is a staff stipulation that they.

M

um Either put signage saying this is restricted for the hotel use, but we put the option.

M

That should the board like to see some dedicated sparky parking on that space. That.

M

It be done through a parking covenant. This was the direction I received from the city attorney's.

M

Office that, because he owns both sites and easement is, uh is a little complicated when.

M

There is one owner for both sites, but that a parking covenant enforceable by the city.

M

Would be his recommendation? The city attorney is here to speak to that. That was an option we made.

M

Available to the planning board, if they sought to use it, our stipulation says that it would be.

M

There would be signage restricting the parking uh part of the reason we did not.

M

Require the parking covenant uh was because we, it is very close to the historic district overlay and.

M

Some of the other considerations nearby it's in the eight spaces, do seem uh appropriately.

M

Sized for the end, but we thought that would be one mechanism of handling and we are looking to you to.

M

See if you'd like to go further than that, I think that's a good point. I mean I know I mentioned, but.

E

I do want to stress that if we were one block away, we wouldn't be having this conversation.

A

How does the rest of the board feel about? Excuse me that it's part of my original question I just.

I

Want to make sure that I'm understanding that the spaces next door to 70 court street are at 159.

I

Middle street: well, it's not next doors. It's 500 yards away, it's behind it! No! It's uh 500 yards.

E

So if you came out of the, if you walked out of the building, you would take a left you'd.

E

Walk 500 yards down where, where court in the middle intersect and it's right there.

A

Past the church, okay, because because you know, I think that people going to an inn- I don't know.

I

That, if they may, if it's a sunny day, maybe they want to go to the beach. You don't know what, how.

I

Far their tourist desires extend, so I don't think you can totally assume that they're just going to.

I

Be taking bikes and walking around downtown, but definitely they're going to most of them are going.

I

To use a car and they're going to want to drop off a suitcase or whatever, to check in to this.

I

Inn so I I think eight spaces are absolutely required and I agree with the idea of having.

I

A parking covenant for three of those spaces so that there's really eight designated spaces.

I

Yeah I can appreciate that and that's why we we did talk about that parking covenant.

E

And willing to make that part of the condition of approval.

A

Well, that might have just made that question go away yeah. I concur.

F

I mean it's nice to think that people are going to be coming to portland an uber, but there's no.

F

Major airport I mean there's the bus station. I guess it could be coming up that way, but.

F

Am I your arms are right and also we all. I think we all want the same thing. We're not quite there.

E

As a city yet, but I think we all you know you and I have had this conversation before you know, we.

E

All want the same thing and I think you know we're going to evolve to that, but we're not there yet.

E

I think we heard that this you know earlier tonight from the west end yards project.

A

While we're talking about this, we talked about this in the other application. What about uh one.

A

Year after opening one year report to see how it's doing and whether or not the covenant is.

A

Adequate or even maybe yeah, I think, that's needed. I think that's important for the city to know that.

E

One year, follow-up, second, though, because as you're studying these things, those need to be known.

E

That's why I think mr hewitt's idea was a good one too, about west end yards having him. You know.

E

Providing that data- I know you guys have a tall order in front of you, but this is all part of it.

A

Okay, well we're sort of considering a motion while we're asking the applicant, but.

A

uh Any other questions for the applicant.

A

Are the two properties gonna be? I know we get the same humans behind them. Are they the same entities that own different entities, so you could do an easement or, however, you want to work it out illegal.

A

Okay, is there any there's? No other questions of the.

A

Applicant, I guess we're ready for a public hearing.

A

A

Open up for public hearing anybody here to speak to for or against this application, anybody on zoom.

K

Sorry, elizabeth bradder property room, 159 mcdonald street parking is my thing. I appreciate that.

K

You're going to talk about a covenant because of the fact that the south end is already overflowing.

K

And those parking lots that are within walking distance are full in the summer 24 hours a day.

K

I think that the bank has to fight to get a spot if they need an extra one. So I appreciate.

K

That you're going to do that. Thank you. Thank you any any other folks here or on zoom 2 4 against.

A

Second round speakers third round speakers, I'm going to close the public hearing.

A

Boards, mr chairman, I'd make a motion that we vote to grant the conditional use permit to.

B

Allow building to use or to provide less than the minimum number of off-street parking spaces.

B

Required by section 10.1112.35, five parking spaces on site with the following stipulations:.

B

That they will provide a covenant or slash easement or whatever is legally agreeable with the.

B

City for a long term, three parking spaces at 159, middle street and proper signage, so that the hotel.

B

Guests know that that are what spots there to use in addition to that, I'd like a one year follow.

B

Up to see whether or not this program is working for the property to the city staff. Second, second.

A

I think you've explained your motion very well, any other.

A

Any other comments, questions discussion see previously said.

B

What I already said we have motion. Second, all those in favor, aye, aye, aye,.

A

Aye opposed none motion carries unanimously. Thank you very much.

A

With the board, like a brief break, are you guys good to keep going keep going? Okay.

A

Give me a second.

A

We have preliminary conceptual consultation for one market square llc. um Shall we combine these.

A

Even though it's a preliminary, what do you mean combined? So it's the preliminary consultation for.

A

Both um site plan and design review well, no, the design review is just a schedule.

B

To put them on the schedule, it's not that's all we have to vote for, but we're talking.

A

About it, while we talk about a 5a and then we schedule it under 6a.

B

You can do what you want, I just what would you prefer? I don't care okay. Well, let's talk about.

A

5A, let's have a preliminary consultation for one market square llc the property at one congress.

A

Street a preliminary conceptual consultation to partially demolish existing buildings construct.

A

A new three-story structure with a short fourth story, property shown on assessors map 117 lot, 14.

A

Lies in the characteristics, cd4 and character, district, 5, cd5 and has and a historic district.

A

It's also in the downtown it who's here for the applicant applicant good evening, tracy.

N

Kozak arc of architects here on behalf of one market square llc, and uh we are thankful for.

N

You having us here tonight for our first session with you to review our preliminary designs. We have.

N

Started some work sessions with htc we've had two so far and we're going through that process.

N

We're going to start just with a very high overview of the overall idea of the project.

N

With some context and history of the site and then a little bit on the conceptual design for.

N

The building and then we'll circle back to the civil engineering site. So that's our sequence.

N

On the upper left of this page is the bird's eye google map view, which really tells the.

N

Whole story of this project, which our goal is to connect public spaces via pedestrian ways.

N

And to enhance those pedestrian ways and to use the building itself as a way-finding device.

N

That will draw people in through these alleys and streets and direct them to other outdoor spaces.

N

In portsmouth the site, I'm sure you're familiar with it. It is in market square, on the corner of.

N

High street and congress street it's across from the north church high street, looks directly at.

N

The north church, there is a parking lot in back of the existing structures, a surface parking lot.

N

Historically, on the right, there are some old photos. There was a hotel there, the dolphin hotel.

N

And it was known as the national before that it burned down in 1969, it's been a parking lot.

N

Ever since there are some wood kind of shed structures on the back of the masonry.

N

Buildings that front conga street, which will be removed. The addition on the back will connect.

N

To the masonry structures that front congress street- and that's pretty much it for this page.

N

Please stop me if you have any questions and just some simple diagrams of the floor plans.

N

There will be uh on this uh plan view. The left is basically north, and that is the addition.

N

The left side is the parking lot and we will be putting a new structure there. There will be one.

N

Level of underground parking with 19 spaces, there is a car elevator accessed off of haven court.

N

There is an easement way through haven court and uh the civil engineer will talk about that. A.

N

Little bit more um and then on the ground level. It is all retail restaurant, much as it is today and.

N

The next page are the elevations. The top is high street on the left is the existing building on the.

N

Right is what we are proposing. We are matching the floor levels, window lines, eve lines and roof line.

N

Three stories with a short fourth, the average roof height proposed, is just under 45 feet.

N

There is a pedestrian walkway shown in this, drawing just as a diagram to demonstrate some.

N

Conversations that have been initiated with the city, but that pedestrian bridge is not.

N

Part of this actual application, we do want to show it, because it is something that's being.

N

Discussed in a larger conversation with the city, in collaboration with the owners.

N

To enhance the public ways that surround this site on the bottom is on. The bottom left is a view.

N

Down high street and to the right is the north facade of the building, which fronts haven, court.

N

And to the right is the congress street existing facades? We will be restoring those to.

N

Pretty close to what they were originally, the store fronts that you see today are drastically.

N

Altered from the original buildings, they are currently modern, aluminum storefronts, with.

N

Different shapes and a lot of the cast iron storefront detail has been lost. Some of the.

N

Pointing and window heads have been lost, so we're going to bring that back. That's it for that page.

N

And just some 3d views on the upper left in that ochre yellow, that is the project site. The left.

N

Side facing the church is existing and the back side to the right of the picture is the new.

N

Addition to the right is the proposed restored facades on congress street. We are putting a.

N

Proposing a new dormer on three congress street, which is the building to the left.

N

And on the bottom, is the intersection of the haven court way and high street and.

N

The connections through the there is an existing building behind the brick building.

N

So on high street 18 high street, it's currently a wood structure with that arched.

N

Cornice on top and that will become the new primary entrance to this block, it will pretty much.

N

Be one and it's envisioned, as maybe one tenant per floor, but with one primary pedestrian entrance.

N

Which will be on high street? There are other doors around the site as well, which are secondary.

N

And we're gonna, if you would please skip and come back to.

N

This page, with the civil engineering discussion and with that we come to the.

N

Site and landscape design, with terrence parker of terra firma, landscape architecture.

O

Hello, everybody, uh terence parker here so uh part of my job, is to you know, blend the client.

O

Program, the architectural inspirations and try to create a site experience.

O

On that um alleyway that tracy discussed so that the alleyways could go all the way from.

O

The mcintyre building through commercial alley, ontolad onto haven court down the alley where.

O

Gillies is and then there's another alley across fleet street and potentially in discussions.

O

With the city, we could even event, you know hopefully hook up with the the worth lot and.

O

Von maul, so my work uh is trying to create. You know: excitement in that alleyway.

O

So you know with the with the the glass partitions that tracy has, with the with the tower there.

O

And taking some of the client programs of maybe wellness, I got on the the theme of you know. Maybe.

O

We take the the concept of a a labyrinth with start which started in greek mythology to capture.

O

Monsters it evolved into spiritual pilgrim pilgrimages, but now it's used for wellness.

O

In mindfulness, so if you can imagine taking that circular thing and stretching it out, so it has.

O

The paving pattern is on the ground, so you're it you're engaging with the mindfulness of watching.

O

Your steps through there and you know playing on that playful pattern, so that would that would go.

O

From haven, court and migrate all the way down to gillies, and it might look like that with a.

O

With a radial pattern at the high street lad corner where the architecture is.

O

You can see some of the stone benches that, from that I designed on chestnut street that we would.

O

Have we would create an amphitheater in the back alley there at the top of the top elevation.

O

Above gillies- and there are some lighting inspirations here, so we plan on having.

O

That alleyway really well lit with arches and uh catenary lights and other other light features. So.

O

They trying to pick up on some of those themes here that tracy established in the building.

O

And the the bottom from fleet street looking up would be a series of you know really interesting.

O

Stairs in in sets that you would meander up and it could take some of the also take some of the.

O

Inspiration from tracy's building, you know and have lamp posts that had glass and you know prism.

O

uh Lanterns that would illuminate the path, so you can see those images here um so we're.

O

Trying to make it a really exciting back alley to you know um to create that level of interest.

O

In you know, being a pedestrian in the the the hidden byways of portsmouth, so it starts with you.

O

Know tracy's building creating a wayfinding image on the corner of high and lad, and it continues.

O

Throughout the rest of that alleyway there so I'll be here. If you have any.

O

Questions but I'm going to turn it over to john shagnan right now. Thank you. Thank you.

L

So if we go back to the cover sheet, thank you, john schagen, from ambit. So.

L

That's all exciting: I get to do the boring engineering stuff here, um the site. uh If we.

L

Can go to the cover sheet, they'll start there and just do one at a time. Maybe I kind of broke up the.

L

Site plan set into the on-site development and the off-site development, so the on-site development.

L

Is really the this? Is the property survey the sites on the right-hand side, the east side.

L

As mentioned, it does come from congress street, so this is the frontage along.

L

Congress street and then this lot here is excluded, but it goes back to haven court which we believe.

L

Is a private right-of-way owned in feet by the applicant and has frontage along high street.

L

Haven court officially sort of ends in this location, but it does continue as a an area.

L

That the city owns down to fleet street and it's been blocked off for many years. There used to be.

L

A pedestrian access that would was allowed, but it got cut off so there is sort of a paved ramp.

L

There's quite a steep change in grade from the top of the hill to fleet street the.

L

Building that is directly to the uh to the north is the parking garage. So this is the parking.

L

Garage edge haven court runs along the parking garage edge. This is the gillies um restaurant.

L

Facility here that is notched out, the garage used to be in this location, and then these are.

L

The spots that were added to the garage that some people might recall happening, the next sheet shows.

L

The existing conditions- again, there is a building that occupies a majority of the property.

L

It the buildings went to the edge of one of the.

L

Lots it originally was two lots, but the lots have been merged. So now it's one lot. The back lot.

L

Is currently a parking area it slopes from the south uh west to the northeast.

L

And high street is is narrow, with some parking on the other side and the sidewalks are of.

L

Insufficient width on both sides- they're, really small and cluttered, with some extremities like.

L

Oh electrical uh conduit pipes that stick out and things that coming off the buildings that.

L

Kind of make it a little treacherous. The next sheet is the demolition plan.

L

So the project is going to take some of those additions that were.

L

Placed on the back of the congress street brick buildings that are more.

L

Lower in wood frame and they're shown in the darker hatched, I mean the darker of gray and those.

L

Will be taken off, the pavement will be removed and then the next sheet shows the additional building.

L

That is proposed to be constructed kind of from the back of the front buildings.

L

Out to and along uh haven court, that's the main entrance pedestrian entrance. That tracy mentioned.

L

And then, if you go, this way lad street ends up connecting at market street.

L

To the end of commercial alley and then um further down when you go down this.

L

Area that goes out to fleet street there is a possibility someday.

L

Because there is a little back alley that goes out to the worth parking lot, so it kind of that's in.

L

The off-site improvement section and that's not what we're here talking about, but we're.

L

Bringing the boards uh bringing you aware of what this developer would really like to do.

L

Is enliven that whole corridor and connect it and make like a new pedestrian walkway.

L

That would connect a commercial alley to the worst parking lot. That's a bigger thing and we need to.

L

Work with the city and we're going to reach out and do that, but we want to let you know that.

L

That's an exciting part of what we're thinking about for this project. The next sheet shows.

L

Utilities and as a part of the fleet street reconstruction project that will be coming.

L

To um design completion, there's some utility infrastructure that will go up this corridor.

L

And connect some electrical connections that will make a loop and allow for more undergrounding. Of.

L

Electrical utilities we also have been in touch with the public works folks and we're looking.

L

At redoing high street, replacing sewer and water, and that's shown on this plan next sheet,.

L

Is a grading plan that doesn't- or there won't be a lot of changes to haven, court haven, court.

L

Is very active, the newbery's so-called new bridge building this building down here has the majority.

L

Of their deliveries that come up haven court and deliver to the backside, they also have an existing.

L

Dumpster out in this back alley, so part of what we're going to try to do is well probably what we.

L

Need to do is keep that alley available for those deliveries, so we're not anticipating changing.

L

The grains all that much if we did the connector bridge it would be above the area. That's traveled.

L

But we're looking at providing for an alternative to having a dumpster at street level.

L

That may involve some things that we did at 60 penn hollow, whereby the trash would be.

L

Loaded into the basement through shoots at street level and then taken out through the garage as.

L

Far as the grading goes on high street, we're thinking about making that street level grade.

L

Like what was done on chestnut street so that we would be able to take out the curbs make it.

L

uh Make the ability of vehicles and pedestrians to to coexist uh in a in a in a a better way.

L

So the sidewalks could be made wider and we'll get into more of that later, with the final design.

L

But we wanted to give you a heads up. I think the next sheet.

L

Goes into the architectural we can look at that other exhibit. That's called the parking plan.

L

I don't think we need to too much it just.

L

What we did is we looked at the various levels of the parking garage. That's what that shows. You.

L

So starting on the left is the lower level. uh The the parking garage does not.

L

The lower level does not go out to the same edge as the upper levels, so, as you go up the garage, the.

L

Parking shifts into that recent or maybe 15 year old edition and that allowed us to.

L

Look at the levels of the garage and look at the levels of the proposed building.

L

And identify okay: if we were going to connect, then this level would be the level to connect.

L

And how does that line up with the parking spaces in the garage cognizant of what kind of.

L

An impact it would have and it would impact two parking spaces if you were to do the connection.

L

So that, I think, concludes the presentation for preliminary concept and we're looking for your.

L

Feedback here tonight in here to answer any questions, questions for the applicant.

C

Sure I have a question um for you or the architect, but I I noticed the.

C

The building looks very traditional until we get to the skyway or the walkway, and is that a.

C

Public stairway, the glaston, or is that an elevator.

N

We call that um the prism it's it's really an art feature. It's a way-finding device.

N

It's not a habitable space, uh it will be used for um displays or um we're.

N

Potentially talking about perhaps having a hologram which could show images of historical.

N

Items or other landmarks in town, we want it to be an informative device that allows people who.

N

Approach that corner from lad street coming from market street they'll see that shape.

N

Which is a direct import in direct proportion to the steeple, and it reflects the steeple.

N

And they'll kind of turn and notice the steeple down the left, which will bring them into market.

N

Square, it also faces due north, so as the sun swings around to the south behind it.

N

It casts a shadow in the plaza in front of it that sweeps around.

N

With the time of day, much like the clock in the steeple that you see in your peripheral vision, so.

N

It's making these some kind of mental connections between built objects and the sun and the space.

N

And the reason it's all kind of glassy in metal at that end and more solid masonry with little tiny.

N

Windows at the other end, is it's um telling the story of the progression of time and development.

N

Where the older buildings are at one side and the newer buildings are at the other and and how.

N

uh That evolution and uh happens throughout the city, where we have 400 years of architecture in.

N

The city and the sense of time and how that all plays together. So that's the story of that. So you.

C

Call it ornamental versus functional correct. It is uh not habitable space. Okay, thank you.

F

Yes, jane yeah, I love the whole labyrinth. I love some creativity. I know that's not what.

I

We're actually looking at with this building, but thank you for that moment and I so on that note.

I

I just want to ask when on c3 you have that there is going to be 32 percent open space.

I

What does that space refer to? Because it's not the alloy alleyways and the walkways.

I

And this connector, what? What is that yeah? I think that that also was submitted as a.

L

As a question from the general public, and so the definition of open space includes walkways.

L

So when you think of open space in downtown portsmouth, it's different than thinking about.

L

Open space in rural areas, open space in downtown portsmouth, includes walkways.

L

And things like haven court, so all the sidewalks haven court, the alleyway in the back, the building.

L

Is being set back, uh 10 feet in the back, so this this whole area here is like a back alley.

L

And that is counted as open space, so it's land, that's open to the sky.

I

I guess I still sorry if I'm missing something, but I still don't see how you get.

I

32 percent open space. You can't you can't count commercial alley that already exists.

I

Or the alley to gillies you that already you, you can't count that in your open space calculation.

I

Can you so I guess you'll have to point out the specific number that is being discussed here.

M

Of the entire space that is 32 of the entire construction site or.

I

uh Entire development is that right, that's a large number.

L

Open space so in the zoning development standard table.

L

On the right hand, side correct that is the land, that's in character, district 5.

L

So currently, if we can go back to the survey plan.

L

uh One more yeah, so the zoning is actually the the lot is bifurcated by zoning. So currently.

L

The property line that did exist between the two properties.

L

Was a line that divided the lots into two zones.

L

L

Okay, look here, I want to be sure I get the right designation.

L

So the the part that is the current parking lot.

L

L

And then the front is cd5 so on the c3.

A

It may be a type you're showing 32.61 for both okay. So that's probably a typo yeah.

L

L

But those are sort of related by zone, so we might want to have a third table or combine.

L

The tables and so on, the cd4 10 is required and five percent on cd5. Do you have a it's.

A

Obviously, not 32 percent. Do you have any idea what what it might be closer to what's required.

L

We'll have to do those calcs. I don't, I think, we're looking at the entire lot.

L

Though now because it's one lot so it's going to be a complicated thing, what would control.

L

Which zone we control now that it's one lot bifurcated? uh Would it be.

L

The more strict, the five percent or the ten percent- I'm not sure. But if we look at the size of.

L

The building uh we can do it that way the building is. The billing footprint is 9 500 square feet.

L

And the combined lot area is 16106.: okay, so uh 9 over 16 uh four and a half over.

L

Eight, you know we're getting there. That's 20 anyway, right doing quick math in the head.

B

um Since this is only preconceptual design, I think we should talk on more broader strokes.

B

And bigger pictures than worrying about the nitty-gritty numbers that we can look at when.

B

You come back for cyplin, so with that said, I uh things I'd like you to keep in mind as.

B

We're looking at this is, I know that there is a section for deliveries on high street.

B

But because you're going to be in sort of a tight area, just making sure that there's plenty of room.

B

Or some sort of functionality to how, depending on the size of trucks that might need based.

B

Off of what you're building I don't know, what's going to go in there, but just kind of keeping in.

B

Mind how our delivery is going to happen, and are they going to be able to make it in and around.

B

The site- and I think, one of the reasons why that ali is so cut off. I'm glad to hear you talk about.

B

Trying to get rid of that dumpster because it is unsightly, but um just think about a lot of.

B

Lighting for that area, I would be if that is what becomes part of this project. I think.

B

Lighting that up, especially when it's darkened at night, because there's not a lot of activity.

B

As far as storefronts like commercial alley, so I think that would be something we need.

B

To look at and with the graded change, I know it'll be hard not to include stairs, but maybe.

B

Big wide steps that kind of go down more gradually, so if people have strollers or things like that,.

B

They might be actually able to still maneuver down those kinds of stairs, so those were my comments.

F

Yes, andrew, I think it's excellent that the idea has been brought up.

F

And initiated for connecting commercial alley to all the way to the other side of giles and.

F

On court, because I think it's just such a great public amenity.

F

Obviously, you have a phenomenal opportunity to integrate haven court with all of that.

F

And I know that these are very preliminary renderings, I'm just trying to understand how.

F

The building itself will interact with haven court and, as beth just alluded to like the.

F

Deliveries and circulation of trucks and that if any point cars, but I'm just trying to understand.

F

That backside, that faces haven, court and what that will look like how that will interact. And maybe, if.

F

You could expand upon some of these garage style, windows or openings that you have shown here.

F

And again I know they're very preliminary, but I'm just interested in that sure. So, as I mentioned.

N

The whole first floors retail restaurant, and it's very simply that the store fronts are.

N

We're showing these folding windows that lift up horizontally and I know downtown there are several.

N

Locations where we have the folding or nano windows that go sideways, but we find that they.

N

Stick out they they obstruct the sidewalk or the tables inside. It's they're difficult. So if you get.

N

The kind that fold up they are not in the way, so those would open to the air in good weather uh and.

N

That would help enliven haven, court with retail or or restaurant and for the people passing by.

F

Yes, jane and my other question was about the height of the building, because.

I

Again, I I'm not sure if I'm looking at the building standards correctly, but I think the.

I

Maximum height is 40 feet and you said it's 45., so it's a two-part question. So is it actually higher.

I

Than the maximum, and is it going to be the highest building around that market square and by design.

N

Great questions, uh so the first question is what height actually applies to the back part of the.

N

Parcel now that it is combined as one lot and I think that question is under review so.

N

uh We did have a variance request submitted to the board of adjustment, which we put.

N

On postponement, well, that exact question is further clarified. The second question: the height.

N

We are, you can see from the top elevation. We are matching the height of the root building.

N

It's attached to exactly, and um I did not bring the massing diagrams for the buildings around it.

N

The building across high street is at least as tall, if not a little bit taller there's I.

N

Believe one more story of uh occupied space on the pierce block, building on high street.

N

At least the side fronting congress street is higher and the other building is a parking garage.

N

And we're aligning our third floor with the um upper floor of the parking garage.

N

And above that we have the the sloped mansard level with the dormers.

I

And then I don't know how high the steeple of the north church is.

I

But since you pointed out that sort of association which I think is really interesting.

I

I would just hope that it not be higher than the steeple of the north church in this town, uh so.

N

Yep great question so on the lower left diagram, that is, a two-dimensional, represent elevation.

N

And on the in the background in white, you can see an exact elevation of the steeple. That's.

N

Taken from the 3d city model and our building on the right, so our building on the right is.

N

Maybe a little less than a third of the total height okay, so yeah great thanks. Thank you.

D

Corey, thank you chairman um one thing. Just on the the building height, I know this. This came up on a.

D

uh A similar um style building um a couple blocks away, but uh just bear in mind you.

D

Know is the way I interpreted that development at the time, but you know the flat top minsart roof.

D

And how that's measured versus the cable and hip roof and how you go about getting that so.

D

um Yeah just keep that in mind. um You know typically, at least in the ordinance it's a.

D

It's a flat top uh roof, then you're measuring from the top. At least that's how I interpret it.

D

um I guess yeah sticking with some of the building things that you know. The only reason I bring this.

D

Up is just preliminary conceptual consultation. Is that you know the uh that your your main entrance.

D

Way there that I think that's a great historical facade and I just kind of the proposed edition.

D

Kind of seems to be swallowing it up a little bit, um and I don't know if you folks have looked into.

D

um You know doing different, uh you know making that taking that addition and breaking it up into.

D

Different facades just to give it you know, obviously it's one building, but.

D

You know almost kind of trying to keep with that character of individual buildings, just a just kind.

D

Of a comment, I guess one than anything on that um I think one thing um in the uh I'm sorry bear with.

D

Me for a second, but uh one thing, just in the um I think the pedestrian access is a fantastic idea.

D

The city needs more ways to get the gillies, that's just a given, um so I think that's a great idea.

D

Yeah connecting through, I think, it's fantastic. The one issue that I do have um this kind of.

D

Relates back a little bit to the open space, is the car elevator coming out onto that? I.

D

Mean ideally, it would be fantastic if the cars were not even you know, associated with it at all.

D

I do realize you got to get cars into the basement, somehow so um how you know if we're going to.

D

Be counting that towards open or community space, or you know something to that nature.

D

I think we really got to uh do that tactfully um and just I guess almost go above and beyond.

D

Your the typical you know the door opens up the light comes on. You know the car.

D

And I don't I don't know what that is, you know to try to really there's quite a few parking.

D

Spaces down there and so there's to be a fair amount of traffic coming and going. So how do we.

D

How do we make people feel very welcome in that pedestrian space when they're walking.

D

But there's the occasional car, so that's that's tricky. um The only other comment I really have is.

D

Right now, at least, I think I'm sorry I didn't drive down there did today or recently, but.

D

um There used to be, or maybe there's still a big tree right outside that and that tree might.

D

Be gone now, I think they just cut it down. They did just cut it down. Okay, never mind.

F

All right, it's right there, anybody else.

F

Just going back to the grading of haven court and the interaction again between.

F

Haven, court and whatever retail or restaurant, is right there right here and as existing, it has some.

F

Trees and some landscaping- it may not be beauteous right now, but it could have that effect where.

F

People are walking up and the there's a separator there's a buffer between haven court and that.

F

Restaurant and that pull-up window, which I think allows for that open-air feeling uh but just gives.

F

That uh delineation, between public and private space and as jane had alluded to like really.

F

Emphasizing that open space and emphasizing that we do want those pedestrians to come.

F

Through and look at the building and then thereafter have the retail folks look at.

F

Something a little bit more aesthetically pleasing than the back of the parking garage.

A

Could you explain the uh your circulation beth mentioned the the alleyway in the back of the.

A

Building sort of um burning perpendicular to congress street that stops at the butters building.

A

um I assume that's going to be. I see you've chamfered off the corner of your building to allow.

A

Vehicles to get in there, I presume uh no vehicles and we're working on the shape of that chamfer. I.

N

Think the latest rendition it's more of a notch and we're going to accentuate that into a seating.

N

Area and sort of a pause along the journey with some nice features and lighting and some green.

N

Growing elements of some sort that will thrive in that area, but we don't see cars and elements going.

N

uh Vehicles going up and down that alley there will be some trash chutes, so there may be some.

N

Hand, trucks or whatnot, but the removal of the trash would come from a subterranean trash room.

N

Their bins they get put on a cart or small vehicle and they come up the elevator, the car, elevator and.

N

Go out that way, but I mean there are vehicles that would still access the newbery's building.

N

But they would not turn down that alley. What is the function of the alley, then? It's to allow.

N

Light and air to the newbury's building really there's also an egress stair in the addition.

N

That would exit out that alley and down onto haven court, and I understand the difference between an.

A

Analysis diagram and a proposal, but the pedestrian connection to the high hanover um is that just a.

A

Study to see, if it's possible or what uh yeah we kind of wanted to test the height and size and.

N

Mass and make sure we could get a truck under it and still effectively connect floor levels.

N

In a way that's handicapped accessible, it would be envisioned that the public who could use that.

N

That walkway bridge to access amenities in the new building that is proposed.

A

In my experience, those decant pedestrian life away from the street and I'm personally very opposed.

A

To them, I've studied them in minneapolis and milwaukee in great detail, and there.

A

You know understand the weather issues and whatnot, but the idea of taking people away.

A

From the street is a difficult one for me, so that's personal comment based on my experience.

A

And the other thing again personal: it's not not our menu, our venue, but the prism.

A

You did mention like a clock tower. If that was a clock tower, I think it.

A

Fit contextually a lot better with this location in downtown portsmouth, sundial.

A

Cocktail where the sundial.

A

It's a very modern, I I get it, but I I feel it's out of context again personal comment.

A

Anybody else have anything.

A

Is that it? Thank you. Thank you. Thank you.

A

So, are we going to schedule a design review.

B

um I think you have to read 6a in as our next application and then we can make a motion.

A

Now we will consider design, review application acceptance for the request of one market square.

A

Llc for the property at one congress street requesting design review approval to partially.

A

Re-Demolish existing buildings and construct a new three-story structure with a short four-story.

A

Fourth story: the property shown on assistive map 117 lot: 14 lies within character, district cd4.

A

Characteristic 5, cd5 and historic district, and I believe this is a request to schedule the approval.

A

Not to actually grant the approval correct I'd make a motion that we have identified the.

B

Adequate materials for design review and that we should schedule for our next meeting to do design.

B

Review so we begin that process. Second, second, yes, jim! I have a little. I have a question about.

C

The there's a dispute, I understand with the zoning board that was going to happen to the zoning board.

C

This week it was postponed is that something has to be resolved before we proceed with this.

M

So if I might answer that, I think um the.

M

Variances and the any other approvals that are needed from any of the other uh commissions or.

M

uh Do not have to be resolved before you accept the completeness and go through the.

M

Design review process uh when they come back to the planning board, with the formal application.

M

Those would need to be addressed fully. There are variances that might still be identified.

M

As part of the tac review process, and even in your next um review of this, you may identify.

M

Some things that might generate some additional uh consideration, so I would say that those are.

M

Do not have to resolve to this point um if you, we can certainly start to begin to identify those.

M

At this stage, but it certainly do not have to be completed by with this acceptance. Okay, thank you.

A

Any other comments.

A

I think we need to formally schedule.

B

I said at our next meeting in my motion: okay- and that was second I'm starting to fall asleep.

A

Okay, any other discussion, all those in favor.

A

Aye aye opposed motion carries unanimously. Thank you very much.

A

Now I need a quick break. Five minutes.

A

It's so moved. I think you can just call one he doesn't eat up.

C

Yeah, I think so too thank okay. We are back, live.

A

And we have uh next item on the agenda to discuss dates and topics for our.

A

Training with the hampshire municipal association, I believe so thank you, mr chairman, in response to.

M

The board request for training we have reached out to the new hampshire municipal association.

M

And talked to them about what resources they have available, they have offered up uh mr steven.

M

Stephen buckley as the legal services council for the municipal association, we do get uh some.

M

Free training from them, but we also have to pay for some training, but the first session is free.

M

um After we pulled the planning board, we got a settled on a date of march 30th at 6 pm.

M

We would like to go ahead and schedule a special meeting on that date for some training.

M

The topic would be, I think, uh just the planning board rules and responsibilities, but that really.

M

Won't take the entire two hours that is part of the training session, so we will also be.

M

Working with the chair tonight to identify an additional topic you might like to.

M

Hear from mr buckley on, we will be sending a similar poll out for april we'll when.

M

We'll be proposing a joint meeting with the conservation commission to discuss.

M

uh Wetland cp's, I know that's of great interest to the planning board and mr buckley has agreed.

M

To speak to that topic as well, just what state law says: take a look at our ordinance and really.

M

Understand like best practices, and maybe what some case law has said related to wetland cp's provide.

M

Some basic guidance to the board, but uh topic today is really to talk about that march. 30Th.

M

uh Date and what you would like to uh to hear um at that meeting, I believe that we had talked about.

M

Beginning at six and having a discussion period before um mr buckley uh begins with us at 6, 30.

M

Is that correct, mr chairman, so just a just brief sort of time to have some discussion work with the.

M

Chairman to identify some topics where the board can speak informally about some things of concern.

M

And then um at 6 30 mr buckley will begin his session. So at this point I turned over.

M

To the chair to work with the uh the planning board and tell me what you would like to hear.

M

Talk about that second hour, so what I foresee, when a lot of you mentioned the idea, your concerns.

A

About you know: what does the board do? How does it look at the master plan? What does it do with.

A

Looking at regulations, how does it tie in with destiny and she's going to give us a report.

A

Soon, in a few minutes not like in the future, so we'll hear about that, I thought we should talk.

A

About I'm going to talk with mr buckley before the march 30th to find out what he has on the.

A

Menu of possibilities, I know we can all go to the municipal association website, but having talked.

A

With those folks several times myself, I know they they're they're active they're. They stay attuned.

A

With case law, I expect he will keep us current with those things at the state level. What might.

A

Be happening, hopefully, he won't get into what the legislators are proposing. I don't care what.

A

They're talking about, I just want to know what they've done. So, if you have anything in particular.

A

That you a particular topic a right to no question. um I don't know something that you found the way.

A

The board is functioning a question that you have. If you now would be a good time to say it and I'll.

A

Discuss it with staff and with mr buckley and necessary with our own city attorney.

A

Depending on nature of the question, if you don't have any I'll dream it all up with mr buckley.

I

um I I'm not sure about the poll. um I don't know how that was done. I just can't literally recall.

I

But um maybe you guys could use survey monkey or something like that in the future, because I'm not.

I

Going to be here on march 30th and I've been one of the people really drumming about training and.

I

I've been doing a lot of training on my own, so one of my questions is, I mean: is he going to go over.

I

The roles and responsibilities that we already have copies of from the new hampshire, strategic.

I

Office of initiatives, or is this something more in depth than that beca and will it be.

I

Videotaped, so that I can catch up on it at least passively I'd like to be an active part of it, but.

I

I'm not I'm not even in town on march 30th, so I travel a lot and I'm very worried about the.

I

Scheduling of all of this that I get a chance to be involved well, I know you have done a lot of.

A

Work with the the information available online I'll ask that question, because that handbook.

A

Is not something they produce, but I know they're familiar with it and I think they even provide a.

A

Link to it, so that's a good question to ask him like, for instance, stephanie sent around.

I

To us that we could attend the noon time, I think they call themselves plan ple and I don't. I can't.

I

Remember what that stands for, but I actually did attend that today and I highly recommend it. It was.

I

Something that they do monthly and today's topic was about.

I

Development as a regi, as a regional initiative like how planning boards are supposed to look at.

I

Regional impact, if they're, if the projects before them have that I found it really informative, but.

I

It's because I was available, so um I just like to speak to the they've actually started doing.

B

Those monthly because online because they can't they always had an annual spring conference. I've.

B

Been to many many of them, and they were very- they were all day at a conference center with people.

B

From all across the state and it's been extremely informative and they always had legal updates and.

B

Beginning classes and classes on specific topics- and it's always been quite enjoyable to listen.

B

And to hear other people's ideas and I've always thought training was a big part of my job as a.

B

Planning board member in the past, so that's why I attended a lot of those. I think a lot of what.

B

Mr buckley is probably going to really focus on is exactly how your role is and how you should.

B

See your role from a legality, statutory kind of side of things like what is your.

B

Your job and how is that job, supposed to what roles and responsibilities you have, but I think.

B

He'll, probably not be straight out of the manual, but probably be something that's a little bit more.

B

In tune and to talk about regional impact, um our actual regional planning company that we're.

B

Associated with I actually sit on the regional impact we just got scheduled, there's a large.

B

Development in brentwood, that is having regional impact that we just scheduled the meeting to go.

B

And look at that, so there is actually a group out there that looks at a lot of the regional stuff on.

B

A regular basis and every planning board has the right if they think that one of your applications.

B

Has a regional impact that you can consider at that, and then it goes to the rockingham planning.

B

Commission, where they get a group together, who looks at it based off of the statute, what we're.

B

Allowed to look at and then we just basically advise that planning board from that town, where.

B

Where that project should go, we've done it for two projects down on route, one that are in rye.

B

On the greenland and northampton line as well, so we've had a lot in the most recent months.

B

Of things that are regional impact and if they are concerned to portsmouth, obviously I pay very close.

B

Attention, but we look at this as a region, all all the time shall we say good. Thank you. Anybody.

A

Is that a quivering hand? Jim? No, I'm sorry, not just quivering.

A

Anything corey all right. I.

D

I think um I think there was a couple of trainings when I first came on back in 2000.

D

16, sorry um and stephen actually did both of those trainings, and I found him very very helpful. At the.

D

Time you know uh I attended one through the rockingham planning commission and that one.

D

Was was good and then he also did another one here for the playing board at that time, and so.

D

They were, he was really good, especially going over roles and responsibilities, but also touching base.

D

On a lot of case studies, case law and that helped me anyways kind of clarify.

D

You know if, if you're out, if the board is outside the legal bounds, you know what can happen.

D

Or you know vice versa, so uh you know I. I thought it was really good at the time. So I do.

D

Look forward to to hearing from him again, so thank you for working on setting this up. So it's all her.

A

Okay, well so best, would you like to give a quick update, nope nope? I think she has.

B

Something else to say before, very briefly: oh that's right! I'm sorry! um In response to some.

M

Requests for additional information and some data related to housing, development and some of the.

M

Housing needs um staff will be preparing a report. uh We hope it will be. One of you know several.

M

That we bring to you over time um for the april planning board meeting that will cover the topics.

M

Of housing, development, portsmouth data and trends for the past five, I think five or six years I.

M

Think I have to work with nick cracknell to um to uh get that correct and then uh some uh american.

M

Community survey data that identifies sort of our uh our housing data. It's released annually.

M

It identifies our cost burden, it kind of talks about the need in portsmouth and whose cost burden.

M

um And this is a some data that a lot of jurisdictions use to sort of track over.

M

Time because it's consistently released and then we'll be bringing some assessors data on current.

M

Housing stock. uh The council recently adopted a goal of increasing supply and diversity of housing.

M

And really talking about what, where we are in a benchmark in terms of our housing typologies, how.

M

Many adus: this information is available through the assessors, how many adus, how many condos do.

M

We have how many single family detached, so this is a data that's available to us and that we'll bring.

M

That to you and give you that report same report we'll be giving to the lane use committee and.

M

I will turn it over to councilman to talk about where what uh is happening with that.

M

Committee yeah, the land use committee- is uh getting going slowly but surely not quite at.

B

The pace I was hoping for, but you know we all- have goals that we don't attain from day to day.

B

The supported market group, which basically looks at the policy side of our development.

B

Has already met and we have a charge that we are currently looking at, whether or not there's any.

B

Areas in the city that 79e could actually, I don't know how many people are familiar with.

B

Rrsa 79e, but it's a revitalization of basically a whether or not we have any cores and and one.

B

Of the comments was well our downtown's pretty developed like correct, and I used the example of.

B

It would have been nice if the brewery buildings were dilapidated. If we had had that in place, then.

B

Maybe we could have gotten some workforce housing out of those buildings, so looking.

B

At our city we're we're gathering a list of all city-owned properties right now, and so we can look.

B

At different areas of the city and see whether or not that's effective, the other thing we're looking.

B

At is some of the new legislation that's coming through and some of the housing opportunity zones.

B

And we're also evaluating whether or not- and we actually have a housing commission here in the.

B

City, uh which uh has not been active for several years, but it did create the housing policy that.

B

Directs what we're supposed to do as a city, it's the policy that was set so we're evaluating the.

B

Policy to see whether or not it's still current to our needs we're evaluating whether or not a.

B

Housing committee would actually be a good thing to have as part of the city, which would be one.

B

Of the advisory roles that it would have would be to this board as a planning board.

B

The other side of the house we're also looking at the regulatory side which our meeting is april, 8th.

B

And on that side, we're going to be looking at a lot of the current zoning the way it stands.

B

We're going to be looking at adus how those are working. Are they functioning we'll be looking.

B

Parking requirements we're going to be looking at a whole host of lists of current zoning. That.

B

We feel might need to have some adjustments based off of what's happening and what is going on and.

B

We've had some good discussions around that uh our next full committee meeting will be may 13th.

B

And then, starting in june, the first friday of every month at 9 00 a.m, land use committee will.

B

Be meeting here at city hall, I finally have us on a set schedule and we'll get more done now that I.

B

Just scheduling these committee meetings has been a bear. It's a lot to. I actually appreciated corey.

B

Said to me it's like herding cats and I have to agree that is kind of what it feels like.

B

But we're going to get everyone on the same page and get everyone there go right ahead. Mr, what's.

F

The status of the housing commission now, currently it's it's legally there, but.

B

There's nobody on it and it's not doing anything. Let's hurt our cats into the housing community.

B

It's one of our discussions, that's one of the things that we are that's come up by when I was.

B

Doing my research, I I'm looking at all of a sudden, I'm like portsmouth, hey. We have a.

B

Housing, commission am, I allowed to say, no yeah. um I believe it. Yes, yeah planning board. Members are.

B

Allowed to sit on it. Yes, let's do it. um I yeah that is one of the things that we're going to.

B

Be looking at and trying to decide if I think long term, the land use committee is something that can.

B

Make these changes, but I think we need to make like the housing committee, possibly a standing.

B

Committee that takes a look at these types of things on a regular basis, um but we will look at.

B

All of the legalities of that we will then bring it forward as recommendations that to the city.

B

Council will then take all those recommendations what they can do forward. I mean the policy side.

B

They'll probably take a move forward unless they feel like they need feedback from the planning.

B

Board all of the zoning changes come get sent to the planning board to review and have a public.

B

Hearing and then it goes back to city council once you've done your review and have come up with.

B

The end changes that we have recommended in whatever form that is, and then the city council.

B

Does the same thing they have their readings, they have their public hearing before it ever.

B

Gets enacted so it's it's not a quick process, but hopefully we can get the ball rolling and.

B

Start with at least a few pieces, I'm not going to say we're going to get every change done all.

B

At once, but we'll get a handful put a packet together and keep moving in that direction and.

B

I'm happy to answer any questions: it's not 11 30 at night, so I'm much happier talking about it now.

A

But it is saint patrick's day.

C

Excuse me, I just have a comment, a couple of comments because, first of all I see in our.

I

Planning in our in our agenda document today that the data that you're collecting that you're going.

I

To report on is for five years and really in my motion, I asked for 10 years and there's a.

I

Reason for that, because I really think that the planning board needs to look at these numbers.

I

Not just for the context of what's being built now, but to somehow look at how to manage.

I

Growth, I mean to have a chance to project what our future forecasts are around growth and to figure.

I

Out what kind of growth control regulations and comprehensive planning we're going to do.

I

And I go around and around about this because when I look.

I

At the roles in this roles and responsibility from the new hampshire office of strategic.

I

Initiatives document it clearly points out that the planning board has a planning role.

I

In which the board identifies a vision for the future of its community and the steps necessary.

I

To achieve it, a legislative role in which it proposes ordinances and enacts regulations.

I

To achieve that vision and a regulatory role, applying the ordinances and roles to specific.

I

Situations in fulfillment of the vision- and I I am not sure that I still totally understand.

I

Both how the planning board is distinguishing from the land use committee, except that I see.

I

Clearly that we are to follow the master plan, if we think that growth in the town or anything.

I

Else, changing the character of the town no longer is reflected in that master plan that that's the.

I

Revisioning piece that we're supposed to take on so I know that we are guided by the master plan.

I

And when I hear about the land use committee, I hear that it's reporting to the city council.

I

Guided by the city council, I haven't heard any mention of the master plan itself. I think a.

I

Lot of the data that you're gathering for the land use committee will also be useful to the.

I

Planning board in our roles, but I I look forward to and I really wish I was going to be at the.

I

March 30th meeting, I look forward to discussions that this board has about how we are going to.

I

Review ordinances um with an eye towards trying to make sure that the not just the rate of growth.

I

But the type of growth, the character of the growth, the building that's occurring, is it in line with.

I

What the citizens and the public inputted into that master plan that we're still following.

I

That's a big question to be answered about: do we think we're still on track of that master plan?.

I

Or not, and I think along answering that question we should hear from the public.

I

So I I wish we could discuss that further. Maybe we can do it. You know started in march or whatever I.

I

Will definitely watch the videotaped sessions and I look forward to continuing to discuss.

I

That in april, I'm not clear about it. When I look at the minutes to our last meeting.

I

In which you explained what the land use committee is doing, the very last.

I

Line of those minutes says the land use committee will give them a chance to take a structured look.

I

At immediate changes and look at all city property to expand on affordable housing, so.

I

I I read that very carefully in the minutes. I assume that's what you really are focusing on.

I

Is like city owned property? You said that again and your overview tonight.

B

It's one of the things I think you're, taking many things and trying to clump things together.

B

And, and in your roles and responsibilities, yes, we do indeed look at ordinances. We just talked.

B

About how you guys review ordinances, but at the same time you don't enact them. That's that's.

B

The true legislative body of the city is the city council. They are the final word on everything, so I.

B

Understand and their direction and policy is also what takes precedent so part of that master plan.

B

And part of looking at the next master plan will be to take those evaluations of the long look back.

B

To see whether or not our master plan was effective and if not, where the master plan.

B

Needs to get directed, but I think yeah the land use committee is looking at more than just.

B

City-Owned properties, it's looking at many different things, as I just said a few minutes ago,.

I

So well, that's the first time I had ever heard it personally, that's the first time I heard.

I

That the scope is now including parking and the I'm sorry. I was really tired at 11 30 at night.

B

And finishing at 11, 45 pm, my brain probably wasn't working. I have very long days and many meetings.

B

And was thinking about the fact that I had to come back here to run a meeting just a few hours later.

B

I understand that and it was hard to hear for the same reasons I was totally exhausted, but.

I

You actually read it from because it was the only way I was going to get anything out of my brain.

I

So inside the same document, it's got this whole flow chart about.

I

How it's it's this document is about what the planning board is doing, I'm trying to still.

I

Understand what what my role and what the planning board's role is, which is why I would wish to.

I

Discuss that in further sessions, but to me I think, I've read over and over in these documents now.

I

That it's the active part of the planning board that I've not really seen operate. A lot, which is.

I

To bring revisions recommendations of revisions to the city council for our zoning ordinance based on.

I

Our master plan and whether we think from the patterns we're seeing in what we are reviewing.

I

That changes need to be occurring either in the master plan itself or the zoning ordinance. So.

I

I'm just trying to figure out how we do that part of it. Can I offer something.

M

So I think in the legislative role of the planning board, I think that you have a.

M

Role in making recommendations to the city council, I think the city council sets the.

M

um The work plan for staff- that is their role, they set the objectives and the work plan for staff.

M

We take that because we are, you know we don't have a great capacity, they are the chief legislative.

M

Elected officials, they set the work plan for staff. We begin that work with the community.

M

And I think that the lane news board is playing a role in that setting that work plan as well.

M

And we bring that to the planning board where the planning board helps the staff develop fully.

M

Developed the ordinances and the recommendations that come out of the planning board all the issues.

M

That are brought forward in the refinement of those regulations are the work of the planning.

M

Board the the master plan has a whole host of policies and goals, and implementation is it's not.

M

At a granular level, where it tells you precisely, these are the recommendations that you have to.

M

Implement but they are high level visions of the communities articulated through that plan.

M

And so there could be any range of amendments that are needed to fully implement the master plan and.

M

All amendments really should be consistent with the master plan, but I'll add a caveat to that.

M

Where state law has interfered and and preempted something in this case for workforce housing.

M

State law has had a preemptive direction to jurisdiction, saying you will do this.

M

Then I think that that also takes precedence over the master plan. In this case, that's probably true,.

M

I don't know that anything is inconsistent that would be proposed, that being consistent with the.

M

Master plan, but it should be consistent with the master plan. You're absolutely right about that.

M

So in the legislative role, I don't want to say that the planning board doesn't have a role in.

M

Initiating- and I think that there will be um I my hope is that, as we move forward with a.

M

Regular work plan of amendments, the planning board, will be very active in contributing to that list.

M

And then the city council will say, go forth and make these things happen. So I think there is a.

M

Role, I think in this case the news committee is sort of I'd say serving as an agent for the.

M

Council in helping us to develop the preliminary round of amendments that are going forward, I think.

M

The planning board has a role, and I see that role being a very robust role in the refinement.

M

In the public hearing and receiving input that we hear from the community.

M

And helping us to refine that they have a very important legislative role that cannot be.

M

Supplanted under state law, so so if a member of the planning board has a recommendation for.

I

A revision of zoning ordinance that is part of this process going back and forth with land use.

I

Planning board and city council like that, can still be heard that recommendation.

B

I'm right now taking input from many people from the public, and I have requested that.

B

Even the website, the city website have a place so that any member of the public has any input.

B

About our zoning that they can give it to us so that we can review that as part of our review.

A

The planning board has the ability to, of its own volition, come up with ideas. This is the.

A

Land use committee has been charged by council specifically to do what it's doing and I think.

A

The scope has expanded somewhat, because it's again it's following council direction. It's a council.

A

It's a council committee um and, as beth is explained, it will feed back into the.

A

Planning board and finding board level the planning board actually has to consider how.

A

Whatever is proposed under the master plan, we have to look at that and maybe in more detail.

A

Than even the council does, council has to look to us for that we could we the planning board.

A

This group could propose something and send it to the council for discussion. We could do that.

A

I think it might be considered where'd that come from without some interaction with the land use.

A

Committee they've established, so I think if we, if we do, have something that we think we should do.

A

Maybe feed it into the land use committee and then let that become part of the package.

A

That becomes a part of this process. um As a suggestion, you know it's, it's just uh the land.

A

Use committee's got other people, you know it's not it's. It's mostly counselors and planning.

A

Board members, but it's got other other outside input, as well and peter's dying to say something.

A

Well, I'm just wondering how, so how do we get something like a proposal of that sort.

F

Into that process, because it seems like everything's coming at us all the time.

B

I thought I just said anybody any you're all residents no, but but you can send us.

B

As a planning board, I guess the planning board is represented by the chairman and the vice chairman.

M

In on the land use committee, rick and corey sit as members on the land use committee.

F

So you could certainly you could you could say to us, you could say it to beverly.

A

Or or council or beth, you know we're all we're all here um so that doesn't have to happen during the.

E

Meeting or a meeting it can be, you guys have stuff notes. You've been taking information.

B

You've been gathering, please feel free to put it together in a document or an email or whatever.

B

Send it to any one of us and we will make sure it gets to the committee. Thank you.

A

Okay, are we I I just totally comfortable. I hope that in our future discussions in.

I

Our working meetings to come that it that that we work on clarity.

I

Around both what distinguishes the two groups and how we are collaborating.

I

I it would be nice to have that, I'm still not 100 clear honestly, I I just am not. I think.

A

It's a little bit of a work in process yeah so like I hope we continue to talk about it.

B

I'll make updates every month and I'll know more well, I know corey and I will do our best too. So.

A

That doesn't help at all, but we will try communication.

A

Anything else any other business.

F

Motion to adjourn cell moved some of it all those in favor. I wanted to identify this.