City of San Bruno Recorded Meetings November 2013, 14 Nov 2013

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From YouTube: San Bruno City Council Meeting November 12, 2013 10e. Sewer System Cleaning Services

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San Bruno City Council Meeting November 12, 2013
10e. Sewer System Cleaning and Video Inspection Services

A

Item 10 e dr. resolution authorizing the city manager to execute a multi-year contract with proven management inc for as needed, sewer system, cleaning and video inspection services in an amount not to exceed 70 thousand dollars of fiscal year. 2013-14.

B

Good evening, honorable mayor and members of City Council, this working sorry it's a way of introduction. My name is Robert Wood and I'm, a management analyst for the public services department. As you may be aware, under the city's legal agreement with Bay keeper in the regional board, the city is obligated to video inspect the entire sewer system. So you completed this requirement during the summer 2012 going forward.

B

However, the city must continue to video a sewer line within 90 days after a sanitary, sewer, overflow or SSO for explanation and SSO is when a sewer pipe fails and raw sewage overflows onto the street or nearby property. There is no legal requirement for the city to video the entire system. Again, however, best practices recommends. Agencies have a continual system-wide video inspection program. Some cities perform the service in house and others use private contractors. The city is currently developing a long-term, efficient and cost-effective.

B

Video inspection program and staff will present the program to counsel before next year. Cip. In the meantime, the city needs to have a contractor in place in case there's an sso. This limited contract presented to you tonight is not the most cost, effective or efficient solution, but is the cheapest option in the short term until a long-term program is finalized and presented to you next year.

B

This is a multi-year on call contract that ends jun, 30 2015 and the city has the option to cancel the contract at any time the city uses contractor for the last four months of 2012-13 and they completed all work is assigned. The contractor has charges of flat for our rate visit so to maximize a contract.

B

Whenever the contractor comes out, staff will schedule all the locations for them to visit video at one time the city does have 90 days to respond to an sso, so we do have some flexibility when scheduling works, so we don't have to do it same day.

B

Also. The work is scheduled on an as-needed basis and depends on how many SSO, as we have, if we don't aren't any SSOs the contractors and called out and any unused money returns back to the wastewater Enterprise Fund.

B

With that I'm available to answer any questions you may have any.

A

Questions of staff at this time frequently chair you.

C

Indicated we have and to director we had 90 days in which to video this. Do we have any of our neighbors millbrae cell city that have a system of video type thing that that they have that they use it? We could partner with or or ask for that to be shared in some ways.

B

Well, South City does have a video inspection equipment. We could. That is one option we could explore.

B

That would be part of our long-term plan when we come to you next year. Okay,.

C

So did we explore that thus far, have we even reached out or is that just something we'll explore one that the next year at some point when a permanent plan comes forward? Yes,.

D

The city already entered in discussion with South Siri and use a draft agreement available for us to enter with South City. The cost is very close to the cost.

D

What this private contractor would provide us with the only challenge, with an agreement with other city like how, including without Siri, that their equipment, they purchase their video equipment two years ago and they are developing their own skill set in the agencies and they would provide that service to us and that additional resource is available, that the city would be the they would provide that service when their additional resources would be available.

D

That's why our recommendation to have a private contractor on board at this time to make sure that, when the city needs that service will be available to us, okay,.

C

So yes, we have, because if we have within 90 days and the resources there I think that's something we should explore is a long term solution.

C

Obviously this is something that is important needed, we've already gone ahead and videoed all the system, but my understanding is that staff will tell the contract. We have three, because if my memory is correct, our sso s have gone down to this year. We.

B

Had last well, in fiscal year, 2012-13 we had 11 SS owes the requirement was to have 24 so we're quite under by 2019. We can't have more than three and.

C

There and when we, when we schedule this service out, it's a four-hour block of time that they charge lunch.

B

Time, yes, so this fur takes a while to set up take down, so we plan as many areas as we can to maximize that full four hour period. We is just not we don't call them just for one one response: okay,.

A

Thank You Jane anything else through.

E

The chair, my compaq, thank you: can we also get confirmation on the services that are being provided? Are not just the video or the the filming of the video, but also the analysis and interpretation that goes along with whatever is yes,.

B

Part of it when they video at they code the condition of the pipe. You know whether there's roots or is collapse, and they give a national standard rating. So we receive the video from that and their rating and we add that into our system. Okay,.

E

I'm going to put you on the spot a little bit, we had 11 s SS and the priority so worst case scenario we're planning for another 11 this year realistically, based on everything that we know about the system. What can we really expect this year or ideally, what would we expect this year? No.

D

More SS, those.

B

As of from July should now we've had two SSOs, they were all in September, we do have a small lateral camera and we were able to to camera one. The other was a larger SSO, a larger main, and we don't have the equipment to do that, so we're still within our 90-day window, but we will need to because the camera so small, it gets often surrounded by water, and you don't getting a good picture.

E

And if we do expect to see any SS elves in the coming year, would we expect those to be in the mains which I think we have a little bit more control over or would they be laterals where we have less control? Well,.

B

Both that 11, the 11 number only counts for what sin city right away. We aren't we don't report, we don't need to report the the other there are. There are private laterals all the time.

E

So if they are lower lower laterals, they are included in this. If they were upper laterals, then they're really not counted in what we're talking about here. No, even if sewage you were to get into the storm drains, we're.

D

Grannies, a private residence responsibility that lateral is not counted against the number of ssl, but f, is a lateral SSO, which is will happen then f is the serial is responsible for that lower lateral and the series responsible for about twenty-five percent of lower letters in the system. Then that is counted against the number of us ourselves. Ok,.

E

So we within within that could straight whether it's a main or lateral. We express to be well below the 11. Yes, okay,.

A

Thank you anything else for action by the counting.

C

I'll abuse resolution hi.

E