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From YouTube: Boards and Commissions Online Training
Description
City of San José Board and Commission member training. An overview of the Brown Act and City Policies related to Commission Membership.
A
A
It
just
applies
to
some
of
them,
so
the
free,
the
terms
you're
going
to
hear
us
say
a
lot:
Council
policy,
zero,
four,
a
lot
of
times,
we'll
just
say:
zero:
four:
zero,
four,
zero,
four
and
most
people
who
aren't
on
a
border
commission,
don't
necessarily
know
what
that
means.
But
that
is
our
policy
related
to
boards
and
commissions,
and
it
says
what
what
does
a
chair
do?
What's
the
role
of
the
secretary?
What's
the
role
of
the
city
staff,
what
are
you
allowed
to
do?
What
are
you
not
allowed
to
do
so?
A
A
You'll
also
hear
us
talk
about
Charter
commissions,
Charter
commissions
are
commissions
specifically
created
in
the
city
Charter,
and
so
those
cannot
be
dissolved
unless
we
go
to
a
vote
of
the
people.
So
these
were
created
by
the
vote
of
the
citizens
of
San
Jose
and
that's
the
Planning
Commission
Civil
Service
Commission
and
salary
setting
Commission
look.
A
And
then
we
have,
these
are
the
other
types
of
boards,
so
we
have
advisory
bodies,
that's
most
of
the
commissions.
That
means
they
don't
make
any
decisions.
They
advise
the
council,
so
Arts
commission
can
advise
the
council
to
on
where
to
place
public
art
or
the
Downtown
parking
board,
which
I've
never
attended
a
meeting.
So
I
can't
tell
you
what
they
talk
about,
but
they
can
advise
the
council.
A
They
can
actually
make
decisions,
decision-making
bodies-
these
are
ones
that
actually
make
a
decision
that
can
possibly
be
appealed
later
to
council,
but
they
make
their
own
decisions,
such
as
board,
Affair
campaign
and
political
practices,
which
I'll
usually
use
that
as
an
example
because
I
attend
those.
Those
are
complaints
that
come
in
against
city
council
campaigns
and
they
can
find
people
or
or
listen
to
a
hearing
until
make
a
decision
on
whether
somebody
violated
a
rule
or
not.
A
Okay,
so
going
to
the
annual
work
plans,
these
are
required
by
the
City
municipal
code
and
it's
updated
every
year
for
all
the
different
city
commissions
and
it
lets
the
council
know
what
the
commissions
are
planning
to
do.
This
is
partly
so
commission
doesn't
go
Rogue,
so
you
don't
have
say
an
Arts
commission
that
all
of
a
sudden
is
super
interested
in
parking
because
it
goes
to
the
work
plan
and
the
council
could
say:
no,
that's
not
what
you're.
A
That's
not
what
you're
supposed
to
be
doing
so
the
work
plan
is
to
the
council
knows
what
the
commissions
are
planning
on
doing
now,
some
commissions,
their
work
planned,
may
be
the
same
every
year,
because,
like
the
ethics
commission
or
Board
of
our
campaign
practices,
they
pretty
much
do
the
same
thing.
Every
year
they
listen
to
hearings,
they
review
title
12,
they
review
their
Resolute
rules
resolution.
So
it's
the
same
every
year
and
then
they
might
add
a
special
project
now
and
then
it
would
include
a
budget
of
costs.
A
A
Oh
here's,
sorry,
here's
a
slide
on
the
designated
the
designated
Council
committee.
It's
an
airport,
any
all
the
airport
documents
go
through
transportation
and
environment.
Arts
goes
to
community
Economic,
Development
Etc,
so
the
brown
act.
This
is
you
you'll
hear
all
the
time
whenever
you
are
commissioner
or
a
city
employee
or
in
any
especially
local
government
agencies.
The
brown
Act
is
for
local
government
meetings.
It
does
not
apply
to
state
government,
so
it
is
Ralph
m
brown.
A
It
applies
to
any
legislative
body,
so
that
includes
boards
commissions
and
subcommittees
because
those
are
created
by
the
legislative
body.
So
it's
either
the
legislative
body
or
a
body
created
by
the
legislative
body.
Exceptions
are
single
purpose:
temporary
subcommittees
formed
of
less
than
a
quorum
and
our
local
rules.
The
sunshine
resolution-
that's
the
city
of
San
Jose
resolution
that
limits
them
to
six
months
or
less.
A
Sorry,
for
those
of
you
listening
to
the
recording,
okay,
so
Brown
act,
meaning
is
any
Congregation
of
a
majority
of
the
members
of
the
legislative
body
at
the
same
time
and
location
to
here
discuss
deliberate
or
take
action
on
any
item
within
the
subject
matter
jurisdiction.
What
does
this
mean?
It
means
a
regularly
scheduled
meeting.
It
could
mean
four
people
out
of
a
five
people,
commission
meeting
at
a
restaurant
or
having
a
barbecue
Who
start
to
talk
about
their
work,
even
though
they
didn't
plan
on
it
all
of
a
sudden
they've.
A
They
violated
the
brown
act,
so
you
cannot
have
a
barbecue
and
invite
your
all
of
your
neighborhoods
commission
members
to
this
barbecue
and
then
talk
about
anything
related
to
neighborhoods
commission,
which
can
be
particularly
difficult
for
the
neighborhoods
Commission,
because
just
talking
about
of
whether
or
not
a
person's
mowed
their
lawn
down
the
street
could
really
be
a
violation,
because
that's
neighborhood
issues.
So
it's
something
people
need
to
take
seriously.
A
Not
a
meeting
individual
contacts
by
members
of
the
public
attending
a
conference
together
attending,
say
a
council
meeting
together
attending
an
election
debate,
attending
an
open
and
noticed
meeting
of
another
body
or
attending
a
social
function
so
attending
an
open
to
notice.
Meeting
of
another
body
say:
go
going
to
the
Board
of
Supervisors.
So
if
you
have
five
members
of
a
six-member
body
going
to
a
Board
of
Supervisors
meeting
or
council
meeting,
it's
not
a
violation
or
attending
a
social
function
like
a
holiday
party,
not
a
not
a
violation.
A
Unless
you
start
to
talk
about
the
items
that
you're
not
supposed
to
talk
about.
So
we
do
tell
people
to
be
really
careful
about
meeting
people
for
coffee
and
what
you
talk
about
all
of
a
sudden
when
you're
elected
or
a
commission
member,
some
things
that
seem
really
like
innocuous
are
now
a
problem.
Even
like
wedding
gifts
can
sometimes
be
an
issue,
so
you
do
just
have
to
be
a
little
more
cognizant
of
what
you're
doing,
there's
also
different
types
of
meanings.
A
These
are
the
this
is
where
most
of
the
violations
from
a
commission
are
going
to
happen.
Serial
meetings,
such
as
a
daisy
chain
or
a
hub
and
spoke
so
daisy
chain,
is
member.
A
talks
to
member
B
member
B
then
talks
to
member
C
all
about
the
same
topic
so
like
say
using
the
council
members
as
an
example.
If
mayor
licardo
talks
to
council
member
when
about
parking
and
then
council
member
Winn,
then
talks
to
councilmember
Jones
about
parking
now,
essentially
Jones
has
talked
with
the
mayor,
even
though
they
haven't
actually
spoken.
A
Another
is
Hub
and
spoke
so
say:
I
talked
to
John
Smith
and
then
I
talked
to
John,
partway
and
then
I
talked
to
Tom
Baker
and
then
I
talked
to
Peter.
Davison
I've
only
talked
to
one
per
they've
all
talked
to
one
person.
I've
talked
to
a
multiple
of
them,
so
I
can
essentially
pull
them
to
see
what
their
their
opinions
are.
So
that's
also
violation,
and
this
also
goes
with
staff.
So
if
you
have
Council
staff
who
talk
to
each
other,
that
can
then
become
a
violation
as
well.
A
Okay,
so
I
do
have
a
person
in
the
office
with
me,
while
I
record
this
and
he
had
a
question
and
he
wants
to
clarify
the
the
member
a
talking
to
member
b,
if
just
to
as
long
as
it's
less
than
a
quorum,
you're.
Okay.
So
if
you
have
a
five
member
group
and
member
a
talks
to
member
B
and
that's
it
and
they
don't
talk
to
anybody
else,
they
have
not
violated
the
brown
act,
but
when
they
Loop
in
member
C
that
becomes
three
of
five
and
that's
a
quorum.
A
A
We
make
sure
that
we
advise
people
don't
reply
to
all,
even
if
it's
just
for
scheduling
a
meeting,
because
if
one
person
accidentally
says
oh
yeah
I'm
available
on
that
day,
because
I
really
hate
the
topic.
We're
talking
about
I
want
to
make
sure
I'm
there
to
express
my
opinion.
It's
like.
Oh
now,
you've
just
told
everybody
that
you've
got
an
opinion
and
what
you're
your
opinions
are
and
you've
told
everybody
now
everybody's
involved,
so
just
don't
hit
reply
all
which
is
actually
good
in
all
situations.
A
Don't
hit
reply
all
unless
you
mean
to
prohibited
meaning
staff
briefings
are
allowed,
so
you
are
allowed
to
meet
with
with
like
Department
staff,
to
get
information
and
staff
may
contact
a
commissioner
to
answer
questions
or
provide
information.
If
the
staff
member
does
not
communicate
the
comments
or
position
of
any
other
commissioner,
so
that's
the
main
thing
is
stick
to
yourself
from
your
own
opinions
and
not
say:
oh
I
was
talking
to
John
the
other
day
and
I
know
John's
thinking
to
just
keep
it
to
yourself.
A
What
is
the
brown
act?
It's
not
just
about
how
to
talk
to
each
other.
It's
about
what
we
need
to
put
on
the
agenda,
so
you'll
often
be
heard.
Oh,
we
can't
talk
about
that
because
it's
not
on
the
agenda.
It's
a
violation
of
the
brown
act.
The
agenda
requires
a
brief
description
of
each
item
of
business
to
be
transacted
or
discussed
at
the
meeting.
It
doesn't
need
to
exceed
20
words,
although
if
you
look
at
our
Council
agendas,
they
almost
all
exceed
20
words.
A
They
need
to
have
enough
detail
to
allow
a
person
who
is
not
familiar
with
their
commission
to
determine
whether
or
not
they
should
attend.
It
needs
to
be
specific
enough
that
a
layperson
can
look
at
it
and
know
what
they're
going
to
talk
about.
You
can't
just
say
public
hearing
to
discuss
parking.
It
needs
to
be
more
specific.
A
Brown
act
requires
public
comment
on
all
items.
It's
limited
to
items
within
the
scope
of
the
commission's
subject
matter:
jurisdiction,
it's
required
for
all
regular
meetings.
We
also
include
public
comment
and
special
meetings
as
a
general
rule
for
the
city
council,
because
it's
highly
recommended
it's
quite
frankly,
easier
to
allow
people
to
speak
than
to
tell
them
not
to
speak
anyway.
The
city
standard
is
two
minutes,
but
the
chair
can
limit
that
time
when
appropriate.
If
so,
if
you
have
a
hundred
speakers,
you
know
that's
going
to
be
200
minutes
of
speaking
time.
A
You
can
limit
it
to
one
minute
and
you'll
see
that
the
the
mayor
will
do
that.
If
we
have
like
a
full
house
and
there
we
know
there's
going
to
be
a
hundred
people,
then
he'll
limit
it
to
one
minute.
Speakers
using
a
translator,
get
twice
the
amount
of
time.
So
if
you've
limited
it
to
one
minute,
they
get
two
minutes.
If
it's
two
minutes,
they
get
four
it's
to
allow
two,
the
speaker
to
have
their
full
two
minutes
and
then
the
translator,
to
translate
what
they've
said.
A
Responding
to
issues
not
on
the
agenda,
you
can
refer
the
speaker
to
staff.
You
can
refer
the
speaker
to
appropriate
reference
material.
Like
you
could
say.
Oh
you
can
find
that
in
the
municipal
code,
it's
in
title
12.,
you
require.
You
can
request
the
staff
to
report
back
in
a
future
meeting.
So
if
somebody's
come
to
a
meeting
and
has
brought
something
to
your
attention
that
you
find
interesting,
you
can
say
you
know.
A
Staff
I
would
like
you
to
look
into
what
the
speaker
was
talking
about
and
let
us
know
what's
happening
and
you
can
direct
staff
to
place
the
matter
on
a
future
agenda.
But
you
cannot.
You
cannot
engage
with
the
public
speaker
to
to
get
into
a
big
discussion
about
that
item
because
it
was
not
agendized.
A
So
sometimes,
if
you're
watching
a
council
meeting,
you
think
well,
why
didn't
they?
Just
like
start
talking
to
the
person?
It's
like
they
really
can't
it's
easier
to
just
not
engage
them,
but
a
lot
of
times.
The
mayor
will
tell
the
person
you
know
you
know
stay
right
there,
we'll
have
staff,
come
talk
to
you
and
get
your
information.
A
A
So
if
you're
coming
into
this
border,
commission
and
you've
served
in
another
capacity
in
another
city
and
you're
used
to
the
brown
act
and
it's
like
well,
we
have
72
hours,
it's
like
no,
we
have
seven
days
and
if
we're
going
to
violate
Sunshine,
we
have
to
get
a
sunshine
waiver.
So
we
try
not
to
do
that.
Special
meetings
are
four
days.
Not
24
hours
minutes
need
to
be
posted
for
Boards
of
commissions
within
10
days,
and
it
can
just
say
draft.
A
We
maintain
audio
recordings
for
up
to
two
years
and
staff
reports
need
to
be
posted
seven
days
with
the
agenda.
You'll
notice,
Brown
act
doesn't
even
require
staff
reports
to
be
posted.
They
only
require
the
agenda.
The
staff
reports
just
have
to
be
provided
at
the
same
time
they're
given
to
the
the
board.
A
Okay,
political
reform
acts
now
that
we're
done
with
brown
act,
there's
a
political
reform
act.
We
have
a
lot
of
rules,
we
have
to
follow
when
you're
in
city
government.
This
is
basically
conflict
of
interest
issues.
A
commissioner
must
recuse
himself
or
herself
if
there's
a
disqualifying
financial
interest
that
could
include
like
a
spouse
working
for
a
company
so
say
you
have
I'm
I'll
go
to
Arts
Commission,
because
they're
early
in
the
alphabet,
so
I
tend
to
use
them.
So
Arts
commissions
say
they
want
to
do
recommendations
for
who
to
give
grants
to.
A
If
commissioner
Smith
has
a
spouse
who
works
for
one
of
the
art
museums
here,
they
would
need
to
accuse
themselves
from
whether
or
not
recommending
funds
to
go
to
that
art
museum
because
they
have
a
vested
financial
interest.
It
could
also
be
your
property
values,
will
increase
or
decrease
based
on
the
decision
made
by
the
city,
council
or
the
commission,
so
it's
any
reasonable
foreseeable
material
Financial
effect
directly
on
the
official
or
his
or
her
immediate
family.
So
the
immediate
family
includes
spouse
children.
A
If
you,
if
there
is
a
disqualifying
financial
interest,
you
need
to
disclose
the
interest
on
a
form
that
we
have
prior
to
the
action
and
recuse
yourself
from
participating
in
any
way
in
the
decision.
You
are
allowed
to
speak
for
your
two-minute
public
comment,
though
so
we're
going
to
move
on
what
is
a
decision?
A
A
decision
is
making
or
attempting
to
influence
a
decision.
So
basically,
all
of
your
commission
actions
will
qualify.
Financial
interest
includes
Source
sources
of
your
family
income
or
gifts,
business
entities,
real
property
or
your
family's
personal
finances.
Material
means
significant
and
there
are
specific
tests
for
each
type
of
financial
interest.
That's
something
we
would
communicate
with
the
attorney's
office.
A
If
we
had
any
questions,
so
I
would
not
be
able
to
tell
you
what
your
if
it's
your
financial
interest,
but
the
city
attorney's
office
can
make
that
determination
and
it's
reasonably
foreseeable
is
determined
by
state
tests.
Again,
we
would
refer
it
to
whoever
the
attorney
is.
That's
linked
to
your
commission.
A
A
A
Again,
that's
something
we
would
direct
you
to
the
city
attorney's
office
for
further
advice,
if
needed,
other
kinds
of
interests.
We
won't
go
into
detail
if
you
have
any
questions
on
these
that
come
before
your
commission
consult
with
your
commission
secretary
and
your
commission's
attorney
gifts,
businesses,
Investments,
remember:
I
mentioned
wedding
gifts
a
little
bit
ago.
This
is
where
things
like
that
can
come
in
if
it's
a
wedding
gift
from
somebody
that
you've
known
for
years,
it's
not
a
big
deal.
It's
a
wedding
gift
from
somebody
that
you've
only
really
met.
A
A
If
you
think
you
have
a
conflict,
recuse
yourself
on
the
record
from
participation
in
discussion
or
voting
and
refrain
from
attempting
to
influence
the
decision,
you
are
not
required
to
leave
the
diocese.
You
may
leave
the
diocese
and
speak
as
a
member
of
the
public
with
respect
to
interests
that
are
solely
your
own
note.
The
recusal
can
pose
voting
and
Quorum
issues.
If
you
have
a
person
who
recuses
and
now
you've
lost
your
Quorum,
you
can't
talk
about
the
item
until
you
have
a
quorum.
A
A
A
So
this
means,
if
you
have
left
the
Parks
and
Recreation
Commission,
and
somebody
hires
you
to
go,
speak
to
the
Parks
and
Recreation
Commission
to
advocate
for
something
you
can't
do
it
not
for
two
years,
but
you
can
go
speak
to
the
Parks
and
Recreation
Commission
as
a
member
of
the
public
to
talk
about
your
neighborhood
park
or
to
talk
about
whatever
issues
that
you
personally
want
to
talk
about.
But
you
cannot
do
that
for
compensation
or
even
not
for
compensation
on
behalf
of
anybody.
A
So
this
company
hey,
can
you
go
talk
to
them?
No,
and
you
can
talk
to
your
attorneys
about
that
as
well.
So
we're
moving
on
to
parliamentary
procedures.
This
is
actually
probably
the
biggest
issues
to
talk
about
with
boards
and
commissions
other
than
brown
act.
Parliamentary
procedures
are
also
known
as
Robert's
Rules
of
Order
or
rosenberg's
Rules
of
Order.
Now
you
guys
on
the
video
can't
see
me
if
you
came
in
person,
you'd
see
I
hold
up
this
really
thick
book.
It's
called
Robert's
Rules
of
Order,
it's
704
pages
long.
A
We
don't
really
follow
it,
because
it's
704
pages
long
and
it's
very
detailed,
a
lot
of
what
you
can
do
in
Robert's
Rules
of
Order.
You
cannot
do
because
of
the
brown
act,
so
we
use
something
called
rosenberg's
Rules
of
Order,
which
is
take
it's
it's
items
taken
from
Robert's
Rules
of
Order,
not
Rewritten,
pulled
out
that
are
specific
to
what's
allowed
with
local
governments
in
the
city
of
Cal,
the
state
of
California.
A
A
A
A
So
people
know
what's
coming
up.
You
invite
staff.
Commissioner,
to
present
the
item
you
ask
members
of
the
commission
if
they
have
questions
of
clarification.
This
should
be
specifically
be
clarification
regarding
the
the
report
and
then
you
invite
public
comments
and
then
invite
the
motion
announce.
Who
made
the
motion
announce?
Who
seconded
your
commission.
Secretaries
will
love
you
for
this,
because
when
you
have
sometimes
13
people,
you
can't
always
tell
who
made
the
motion.
A
So
it's
very
helpful
to
say
it
out
loud
for
the
record
for
your
secretary
and
for
the
public
after
the
motion,
you
guys
can
talk
about
the
motion,
debate
it
and
then
vote.
The
vote
must
be
verbal
or
shown
on
a
public
display
screen,
announce
the
vote
result
and
who
voted
no
or
abstained.
If
it's
unanimous,
you
can
say
you
know
the
motion
passed
unanimously,
but
if
there's
two
no
votes,
it's
the
motion
passed
with
nine
to
two
vote
with
commissioner
Smith
and
Jones
voting.
A
A
So
counts
of
policy.
Oh
I
want
to
go
back
to
parliamentary
procedures
for
a
second
one
of
the
issues
we
have
with
parliamentary
procedures
is
sometimes
people
want
to
really
get
into
how
the
Motions
are
made
and
who
says
the
motions,
and
they
can
get
a
little
mean
about
it.
This
is
to
make
a
meeting
move
smoothly.
It's
not
to
punish
somebody
because
they
didn't
word
the
motion
exactly
right,
so
be
a
little
flexible
with
your
parliamentary
procedures
and
we'll
actually
have
another
training,
specifically
on
rosenberg's
Rules
of
Order.
A
That's
separate
from
this
particular
recording
Council
policy,
zero.
Four,
so
I
stated
earlier
that
this
is
our
Consolidated
border
commission
policy.
It
covers
the
recruitment,
selection,
appointment
and
resignations
of
members,
the
requirements
for
the
boards
and
commission
members
how
they're
governed
and
operated
the
code
of
conduct
and
what
their
Authority
is.
A
What
are
your
roles
and
responsibilities?
You
need
to
attend
meetings.
You
need
to
attend
at
least
50
percent
of
the
length
of
the
entire
meeting.
You
will
not
generally
know
ahead
of
time
whether
or
not
a
meeting
is
going
to
last
an
hour
or
two
hours
or
three
hours,
so
you
may
think
that
you're
going
to
be
there
50
of
the
meeting
and
you
end
up
not
being
there,
so
you
need
to
just
plan
ahead.
Try
to
attend
the
full
meetings,
if
at
all
possible,
notify
your
commission
secretary
in
advance
about
excused
absences.
A
This
will
help.
If
we
have
five
people
absent
then,
and
now
we
don't
have
a
quorum.
We
may
as
well
cancel
the
meeting
for
lack
of
Quorum.
Rather
than
have
everybody
hauled
themselves
down
to
City
Hall
on
like
a
Thursday
night,
and
then
you
can't
hold
the
meeting
because
five
people
are
out
and
they
all
knew
ahead
of
time.
They
were
going
to
be
out.
So
it's
just
polite
to
notify
the
commission
secretary.
A
You
need
to
abide
by
the
code
of
ethics
and
code
of
conduct.
This
is
basically
be
dignified
and
courteous,
be
professional
and
respectful
and
support
the
chair's
effort
to
conduct
the
meeting
effectively
and
fairly
there's
also
Council
policy,
015
and
City
policy
1.2.2,
both
of
which
are
the
code
of
ethics
for
appointed
officials.
A
It
requires
you
to
demonstrate
the
highest
standards
of
personal,
Integrity,
honesty
and
conduct
all
and
conduct
in
all
activities
in
order
to
inspire
public
confidence
and
Trust.
City
officials
must
treat
all
members
of
the
public
and
other
city,
employees
and
officials
with
respect
to
Courtesy
concern
and
responsiveness.
It
also
requires
you
to
avoid
any
conflict
of
interest
and
appearance
of
conflicts
of
interest
to
ensure
the
city.
Decisions
are
made
in
an
independent
and
impartial
manner.
A
The
role
of
the
chair,
the
role
of
the
chair,
is
to
presided
a
meeting
to
run
meetings
in
an
orderly
and
efficient
manner.
Manage
conflicts
that
may
arise.
Keep
discussions
on
topics
stick
to
the
agenda
and
get
through
the
agenda
items
in
a
timely
manner.
We
conduct
meetings
in
accordance
with
Robert's
Rules
of
Order,
and
we
have
a
handout
to
give
out
to
people
Institute
of
local
government
understanding
the
role
of
the
chair.
A
You
need
to
really
be
very
fair
when
you're
doing
the
two
minute
timer
on
people
it's
best
to
make
stick
to
your
two
minutes,
because
sometimes
we
have
a
tendency
to
maybe
let
somebody
go
a
little
bit
over
the
two
minutes,
because
maybe
we
like
what
they're
saying-
and
maybe
we
don't
like
what
another
person's
saying.
So
we
really
cut
them
off
at
two
minutes
to
just
keep
it
nice
and
fair.
A
And
then
nobody
can
say
that
you're
have
an
appearance
of
bias
and
then
occasionally
you
have
commission
members
who
will
argue
and
it's
it
is
appropriate
for
the
chair
to
to
step
in
and
say,
okay,
we
need
to
get
back
on
topic.
You
know
we're
starting
to
attack
people
and
to
do
so
fairly
and
and
nicely
and
politely.
A
Okay,
commission
dues
do
make
recommendations
only
on
topics
within
the
scope
of
authorities
set
forth
by
Council.
Do
you
use
City
stationary,
including
emails?
Only
for
official
commission
business,
all
correspondence
com
concerning
commissions
business
should
be
sent
with
a
copy
to
City
commission
staff.
Don't
Blindside
your
staff
person,
that's
kind
of
the
the
gist
there.
Let
them
if
you're,
if
you're
doing
something
officially
for
the
commission,
don't
let
the
this
commission
secretary
hear
about
it
from
somebody
else.
A
A
So
generally,
when
you
have
an
opinion
that
you
won't
Express
to
counsel,
you
send
a
letter
to
the
rules
committee
and
we
put
it
on
the
public
record.
It
is
called
out
separately
in
the
public
record
as
items
coming
from
City
from
City
commissions,
but
sometimes
your
letters
may
be
go
directly
to
the
city
council.
A
If,
if
you've
reviewed
the
council
agenda
and
want
to
make
a
comment
say
on
tenant
protection
ordinance,
you
know
what's
coming
I'm
going
to
pick
a
date
where
there's
no
council
meeting
July
17th,
then
that
will
just
go
directly
to
council
as
public
record
for
there.
But
if
you're
doing
a
communication
on
something
that's
not
already
on
an
agenda,
it
goes
to
rules
and
do
make
requests
for
information
or
for
research
from
staff
through
the
rules
committee.
So
this
is
you.
A
A
Don't
use
your
commission
title
to
make
personal
political
endorsements?
Don't
use
your
commission
title
to
speak
as
a
commissioner
unless
authorized
by
the
commission?
Don't
interview
candidates
for
political
office
or
endorse
such
candidates,
using
your
title
and
don't
individually
or
as
a
body
independently
support
or
oppose
legislation,
including
ballot
measures?
You
may
do
this
as
a
member
of
the
public,
but
you
cannot
say:
I
am
John
Smith
neighborhoods,
commissioner
and
I
endorse
this
candidate.
A
You
can
say:
I
am
John
Smith
a
citizen
of
the
city
of
San,
Jose
and
I
endorse
this
candidate
because
it
gives
the
appearance
that
the
city
is
endorsing
the
candidate.
So
you
cannot
use
your
title
for
things
like
that.
You
will
have
on
occasion
a
candidate
who
will
know
that
you're,
a
commission
member
and
will
automatically
put
that
title.
Like
sometimes
they'll
have
a
website
they'll
list,
everybody
who's
donated
money
to
them
and
they
may
say
John
Smith
neighborhoods,
commissioner,
if
you
notice
that
contact
the
the
candidate
and
ask
them
to
remove
the
title.
A
I
often
get
it
reported
to
me
and
all
I
do
is
I
contact
the
candidate
and
tell
them
to
remove
your
title.
That's
generally,
what
happens?
Is
you
don't
know
they're
using
your
title,
I'm,
not
asking
you
to
go
Google
yourself
constantly
to
see
if
somebody's
doing
it,
but
if
you
see
it
or
somebody
reports
it
to
you,
then
just
contact
that
candidate.
You
could
also
shoot
an
email
to
the
city
clerk
and
say:
hey
I,
this.
This
happened.
I
already
knew
about
it,
I
emailed
the
candidate.
A
A
Don't
contact
City,
Consultants
outside
of
commission
meeting
unless
authorized
by
the
city,
don't
represent
City
or
Commission
in
front
of
other
non-city
entities
without
Express
approval
from
Council.
Again
on
that
last
one,
you
can
speak
as
an
individual,
just
not
as
a
commission
member
now
the
don't
contact
City
Consultants
outside
of
commission
meetings
unless
authorized
by
the
city
I'm
going
to
give
an
example,
if
you're
a
Parks
and
Rec.
A
Commissioner
and
you're
at
a
park-
and
you
you
see
the
janitor
service
cleaning
a
bathroom
and
you're
like
hey
the
bathroom
over
on
that
other
end-
is
really
dirty
or
could
really,
or
these
bushes
could
really
use
some
trimming.
They
may
take
that
as
a
work
order
from
a
city
staff
person
and
now
you've
cost
the
city
extra
money.
So
just
it
sounds
it's
kind
of
silly,
but
don't
do
that
unless
the
cities
asked
you
to
do
it.
A
So
if
the
cities
said
hey
senior
commission,
we
want
you
to
go
talk
to
the
senior
food
vendors
who
do
the
senior
food
program,
that's
different
and
okay.
So
this
seems
obvious.
Don't
accept
money
or
favors
for
for
performing
your
city
duties,
don't
use
confidential
information.
You
will
occasionally
get
a
draft
report
that
is
to
review,
and
that's
not
final.
Yet
so
if
the
staff
asks
you
not
to
disseminate
the
draft,
don't
don't
discriminate
against
anyone
and
don't
participate
in
any
discussions.
A
Standing
committees
made
up
of
less
than
a
quorum
of
the
commission,
their
continuing
subject
matter,
jurisdiction
or
meeting
schedule
fixed
by
commission.
They
are
a
brown
act
body
because
they
are
being
formed
by
the
legislative
body
form
of
the
commission.
So
now
the
commissions
in
brown
act
body
if
they
form
a
committee,
because
it's
basically
has
been
formed
by
the
original
legislative
body
through
a
chain,
their
Brown
act
body.
That
is
why
they're
generally
not
allowed.
A
Unless
approved
by
the
city
council,
because
that's
now,
the
secretary
has
another
agenda
to
post
another
meeting
to
attend
another
minutes
to
prepare.
So
it's
additional
work.
Ad
hoc
temporary
committees
are
less
than
a
quorum
specific
short-term
tasks
or
project
in
less
than
six
months.
Our
board
Affair
campaign
and
political
practices
has
a
temporary
committee
to
look
at
potential
ways
to
do
public
Outreach.
A
They
don't
have
to
be
brown,
acted,
There's,
No
Agenda.
They
can
meet
and
talk
to
each
other
there's
two
of
them
because
it's
a
five-member
board
and
they
can
talk
to
each
other
and
then
report
back
to
the
committee
and
it's
temporary,
because
it's
not
a
major.
It's
not
a
long-term
thing.
You
might
also
have
a
temporary
committee
formed
to
review
the
City
Council
budget.
The
budget's
you
know
a
thousand
pages
long
and
say
the
Parks
and
Recreation
Commission
wants
to
know
how
that
budget
is
going
to
impact
Parks
and
Recreation
Department.
A
A
San
Jose
City
Charter,
so
the
city
Charter
establishes
the
Planning
Commission
Civil,
Service,
Commission
and
salary
setting.
Commission,
all
other
commissions
are
created
by
Council
and
limited
by
the
functions,
powers
and
duties
set
forth
in
the
in
the
municipal
code,
because
the
charter
allows
them
to
set
to
create
additional
boards
and
commissions
as
needed.
A
But
this
city
has
more
because
they
were
when
you
have
a
population
of
a
million
people.
The
city
council
can't
be
everywhere,
so
this
allows
them
to
create
like
we
really
want
to
know
what
art
is
like
in
the
city
and
what
we
need.
So,
let's
ask
these
other
people
who
are
interested
to
give
us
some
advice,
because
we
can't
be
everywhere,
but
all
of
those
commissions
are
subject
to
Direction
and
supervision.
A
The
municipal
code
2.08
expressly
sets
forth
your
functions,
powers
and
duties
and
what
constitutes
an
excused
absence,
excuse
absence,
members,
illness,
illness
or
death
of
a
member
spouse,
domestic
partner,
parent
child
sibling
or
dependent,
or
your
way
on
authorized.
City
business
going
on
vacation
is
not
an
excused
absence.
It's
an
unexcused
absence,
a
business
trip,
although
you
can't
stop
it,
not
an
excused
absence.
A
You
have
an
automatic
resignation
if
you
have
unexcused
absences
from
three
consecutive
regular
meetings
or
more
than
20
percent
of
the
total
number
of
regular
meetings
in
a
calendar
year.
So
if
you
have
to
miss
a
meeting
because
of
a
business
trip
and
it's
unexcused,
it
is
not
a
big
deal
as
far
as
being
resigned.
It
only
becomes
a
big
deal.
If
you
continue
to
miss
meetings,
you
can
be
reappointed
by
Council.
A
If
the
council
finds
there
was
a
good
excuse
for
absences
and
is
in
the
city's
best
interest,
so
I
don't
have
any
leeway
if
you've
missed
three
meetings
in
a
row
that
are
unexcused,
I
have
to
cut
you,
but
we
can
submit
a
letter
to
the
city
council.
That
says:
we've
resigned
to
this
person
because
they
missed
three
meetings,
but
the
reason
they
missed.
These
three
meetings
is
and
then
you
give
us
the
reason
why
and
if
Council
feels
that
that
was
justifiable,
they
can
reappoint
you,
but
I
can't
waive
this.
A
A
A
Okay,
so
if
you
are
a
member
of
any
of
these
commissions
that
are
listed
here,
you'll
want
to
stay
and
hear
the
rest
of
this.
If
you're,
not
a
member
of
any
of
these
commissions,
you
can
turn
the
video
off
and
you
will
not
have
to
listen
to
any
more
of
the
video
you
are.
You
are
done
so
I'm
pausing
just
for
a
second
and
now
I'm
going
to
move
on
for
the
form,
700
and
family
gift
report
period.
A
The
form
700
family
gift
report
are
due
within
30
days
of
assuming
or
leaving
office.
So
when
you
leave
office,
you
think
you're
done
we're
still
going
to
bug
you,
because
we
need
to
get
that
form
700..
This
is
a
state
requirement,
so
this
is.
We
are
not
doing
this
because
we
want
extra
work.
We
are
not
bugging
you
when
you
leave
office
because
we
want
to
we
have
to
if
we
don't
and
you
are
late
and
the
state
gets
it
gets
reported
to
the
state
either
because
they
audited
us
or
somebody
else
reported
it.
A
You
can
get
fined
from
the
state
and
we
don't
want
to
do
that.
There's
also
due
every
April
1st,
we
often
get
people
who
are
like,
but
I
just
did
one
yeah.
You
did
one
last
year
you
have
to
do
one
every
year
that
you're
in
office
there
is
a
10
per
day
penalty
for
not
filing
up
to
a
hundred
dollars.
So
if
you
file
on
April
2nd,
you
will
be
fined
ten
dollars.
A
A
You
do
not
have
to
report
your
personal
residence
address.
Unless
you're,
you
don't
have
to
report
your
personal
Residence
at
all,
unless
you're
using
it
for
rental
income.
So
if
you've
got
an
Airbnb
room,
you're
probably
going
to
have
to
report
it,
but
you
should
check
with
the
fppc
to
double
check
that,
but
you
can
use
your
APN
and
not
your
address
that
way.
People
can't
just
say:
oh
this
person
lives
at
this
address.
Let's
go
over
there.
A
I,
do
not
give
advice
on
form
700,
because
it
is
a
state
form
and
it
has
state
requirements.
So
if
you
do
not
know
how
to
fill
it
out,
I
suggest
you
you
contact
the
fppc
through
their,
they
have
a
1-800
number
and
they
have
an
email
advice.
They
also
have
a
lot
of
a
lot
of
reference
materials
online.
Okay,
he
just
asked
me:
what
is
the
fppc?
That's
the
fair
political
practices.
Commission,
it's
a
commission
through
the
Secretary
of
State,
so
you
can,
if
you
Google,
I,
think
it's
fppc.ca.gov
is
their
website.
A
A
Okay,
so
the
next
required
training
is
ethics,
training,
ab1234
and
ab1661
sexual
harassment,
discrimination
training.
That
only
applies
to
the
following
boards
here.
I
have
nothing
really
to
say
about
those
they
are.
They
are
required
by
by
commissions
where
the
state
has
either
said.
This
commission
needs
to
do
it
or
if
the
members
are
receiving
a
stipend.
The
sexual
harassment
training
is
new,
it
started
January
1st
2017..
A
A
This
training
includes
identifying
and
preventing
abusive
conduct
or
bullying.
Behaviors
repeated
use
of
derogatory
remarks,
insults
and
verbal
or
physical
conduct
that
a
reasonable,
reasonable
person
would
consider,
threatening,
intimidating
or
humiliating,
as
well
as
deliberately
sabotaging
or
undermining
someone's
performance
is
not
tolerated.
A
Bullying
has
a
negative
effect
on
victims
and
others
who
are
President
on
productivity
and
morale.
The
ethics,
training
and
sexual
harassment
training
are
both
online
training,
so
you
do
not
have
to
come
in
person
to
do.
Those
I
do
want
to
go
back
to
form
700s
real
quick
to
let
you
know
what
a
form
700
is
because
I
realized
I
didn't
really
Define
it.
This
is
the
conflict
of
interest
report,
so
this
says
where
you're,
where
you're
getting
your
money,
you
will
not
need
to
report
sources
of
income
outside
of
our
jurisdiction.
A
So
if
you
own
rental
property
in
Nevada,
you
don't
need
to
report
that
if
you
own
rental
property
within
the
city
of
San
Jose,
you
would
report
that.
So
it
is
conflict
of
interest
statement
so
moving
forward.
We
have
resources
on
our
website
understanding
the
role
of
the
chair
attachment
as
well
as
our
website
itself
and
I.
Think
that's
the
last
slide.
No
questions
and
answers.
A
You
are
not
you
guys
are
not
present
you're
online.
So
there
is
no
questions,
but
you
can
always
email,
city.clerk,
San,
Jose
ca.gov.
If
you
have
questions,
you
can
also
attend
an
in-person
training.
We
do
these
twice
a
year
in
July
and
January
I
think
this
year.
We're
actually
in
August
2018
and
then
the
next
one
will
be
January
2019.
I.
Thank
you
for
taking
the
time
to
spend
46
minutes
with
the
city
clerk's
office,
and
thank
you
Adrian
for
sitting
in
here
and
listening
to
me,
talk
for
46
minutes
and
asking
questions.