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From YouTube: City of Santa Fe Finance Budget Hearings 2019 Day 6
Description
City of Santa Fe Finance Budget Hearings 2019 Day 6
A
There's
an
agenda:
that's
posted
outside
the
chambers.
It
didn't
have
the
proposed
capital
budget
on
there,
but
it's
on
the
posted
agenda,
so
I
just
want
to
make
sure
that
I've
gone
through
the
budgets
for
IT,
Human,
Resources,
finance,
I,
they're,
pretty
I
think
we
might
have
time
to
get
to
capital.
So
I
want
to
make
sure
just
because
it's
not
noted
on
this
agenda,
that's
posted
outside.
They
want
to
make
sure
the
committee
knows
that
if
we
have
time
we
will
start
looking
at
capital
today,
if
that's
okay.
A
B
A
A
A
A
So
I
don't
know,
that'd
be
germane
to
to
this
year's
budget,
but
on
page
floor
I
have
a
question.
Mr.
Lee
Co
on
1
2,
3,
4,
5,
6
7
on
the
8
line,
data
processing,
operating
expenses
and
FY
17,
it
was
173,000
130,
FY
18
is
32,000
and
now
you're
requesting
130,000.
Can
you
explain
just
briefly
what
that's
about.
C
Mr.
chair
I
sure
do
appreciate
the
opportunity.
Mr.
mayor
committee,
members
councillors
appreciate
the
opportunity.
Thank
you.
So
with
regard
to
that
counselor
beta
and
if
I,
if
I
recall,
that
there
was
a
question
regarding
that
that
the
IT
department
had
received
a
an
additional
two
million
dollars
during
the
FY
17
18
budget
year.
What
we
had
did
that
particular
year
is
that
we
did
something
called
IP
allocation,
which
was
essentially
trying
to
bring
in
anything
that
had
a
chip
or
anything
that
had
an
application
to
it
under
our
purview.
C
And
there
was
a
couple
reasons
why
we
did
that
number
one
was
to
ensure
that
whatever
was
an
IT
perspective
that
we
were
going
to
control
the
actual
deployment
of
things
number
one
number
two
to
make
sure
that
we
had
a
good
project
management
schedule
of
what
was
coming
into
the
coming
into
the
city
of
Santa,
Fe
and
number
three,
ensuring
that
we
had
the
right
resources
to
ensure
that
we
had
support
for
those
particular
projects
that
were
coming
in.
During
that
FYE
1718.
C
We
saw
success
and
the
fact
that
that
IT
allocation
had
proved
to
be
justified
and
we
were
able
to
get
all
of
those
projects
or
the
majority
of
the
projects
under
control.
From
that
perspective,
as
we
move
to
FYE
18
and
19,
we
wanted
to
focus
on
the
foundational
aspects
of
what
IT
was
going
to
going
to
pursue.
There
were
three
major
projects
that
we
had
focused
on
at
that
point
in
time
frame
number
one.
C
It
was
the
office
365
upgrade,
which
essentially
was
going
to
convert
a
12
year
old
system
into
a
modernized
system
that
we
see
today,
number
two
was
the
mobile
device
management
tool
and
that
mobile
device
management
tool
itself.
We
wanted
to
accomplish
two
things
number
one.
We
wanted
to
ensure
that
we
had
asset
management
down
to
the
T
which
we're
in
the
process
of
doing
today.
The
second
part
of
that
we
wanted
to
ensure
that
any
acid
that
got
filled
it
in
the
city
of
Santa
Fe
was
going
to
be
GPS.
C
That
way,
we
could
be
able
to
control
not
only
the
device
itself
that
the
city
is
paying
for,
but
to
be
able
to
ensure
that
security
was
built
into
those
mobile
devices.
And
the
last
item
that
we
had
was
something
we
call
the
information
technology
server
management
tool
which
is
upgrading
our
12
plus
year
old
helpdesk
system.
C
So
those
were
the
three
major
initiatives
that
we've
had
during
the
FY
18
19
year
and
that's
why
we
see
that
Delta
there
is
that
we
had
IT
allocation,
that
bumped
us
up
1.7
million
and,
of
course,
the
300,000
for
the
three
major
projects
that
we
wanted
to
focus
on
from
a
fund.
A
tional
standpoint
was
all
that
we
were
able
to
handle
during
that
time
frame.
Okay,.
C
Yes,
that's
correct,
and
so
in
that
one
there
is
one
of
our
special
projects
that
we
have,
which
is
the
the
endpoint
infrastructure
project.
Basically,
we
are
in
the
midst
of
modernizing
our
cabling
system,
modernizing
our
switches
or
routers.
We
currently
have
40
right
now
that
are
10
plus
years
old.
We
have
a
number
of
locations
out
of
the
42
locations
that
we
have.
We
have
approximately
4,
if
I'm
not
mistaken,
for
our
sites
that
still
have
to
be
outfitted
with
current
wiring
technology
to
be
able
to
offer
the
necessary
bandwidth
are.
D
D
E
Chairman
councillor
Harris,
yes,
I
would
be
glad
to
give
you
that
explanation.
That's
one
of
the
larger
increases
line-item
increases
that
we'll
see
in
this
year's
budget.
That
is
because
we're
taking
a
different
approach
with
the
enterprise
resource
planning
system
and
how
we're
budgeting
it.
If
you
notice,
in
the
far
left
column,
that's
being
funded
from
the
half
percent
GRT
funds
that.
E
If
you
remember
from
the
mid-year
budget,
we
allocated
half
a
year
of
salaries
which
totaled
about
three
hundred
thousand
and
then
the
remainder
of
the
funding
for
the
current
year
was
for
contractual
services
and
that
same
pattern
continues
forward
into
FY
2013
of
the
personnel
cost,
because,
instead
of
funding
the
positions
that
are
dedicated
to
the
ERP
program
for
half
a
year,
you'll
see
it
increased,
almost
double
a
little.
It's
a
little
over
doubling
for
the
entire
fiscal
year
and
then
the
continuation
of
the
the
contracts
being
funded
out
of
the
half
percent
GRT
fund.
F
A
I
didn't
have
anything
on
page
five.
Did
anybody
have
any
questions
regarding
any
of
the
lines
on
page
five
on
page
six
kind
of
halfway
right
in
the
middle
of
their
software
subscriptions,
there's
quite
a
reduction
from
1:13
and
your
base
budget
this
year
down
to
I,
guess,
seven
hundred
and
fifty
dollars.
C
Mr.
chair
I
appreciate
the
the
question
on
that,
so
as
part
of
our
IT
allocation,
we
did
a
couple
of
things.
What
important
item
that
we
did
is
we
here
in
IT?
We
don't
support
100,
plus
applications
here
in
the
city,
we
support
a
percentage
of
those
applications,
and
so
the
allocation
itself
ended
up
going
into
the
the
different
departments,
budgetary
line
items,
so
anything
that
that
IT
supports
will
come
in
to
our
subsidiary
codes.
Anything
that
we
don't
support
will
say
within
the
department,
budgets,
okay,.
A
H
G
Is
the
risk
insurance
assessment
that
is
assessed
to
all
departments
and
divisions?
It
is
the
primary
fluctuating
driver
in
that
is
claims
for
the
prior
year.
Although
it
is
based
on
the
number
of
vehicles,
we
have
the
amount
of
square
plate,
we
have
basically
our
costs
of
running
the
risk
and
risk
management
function,
as
well
as
the
claims.
I
A
A
D
Thanks
for
asking
about
subscriptions,
that
was
on
my
list
and
I've
heard
the
answer.
So
one
of
the
things
mr.
Lee
CEO
that
we've
talked
about
as
we
as
various
departments
sit
here
is
in
fact,
I've
asked
a
Ms
McCoy
for
kind
of
a
summary
document
by
Department
regarding
training
and
what
I
would
call
not
tuition,
but
professional
I
prefer
to
call
professional
development.
D
D
Give
me
a
brief
summary
to
give
us
a
brief
summary.
If
you
would
have
approached
the
department's
approach
to
training
and
professional
development,
do
you
feel
like
you're
you're
adequately
funded?
The
department
is
adequately
funded
for
that
and
does
it?
Is
it
how
much
of
us
just
for
Department
personnel?
How
much
of
it
is
for
other
departments
and
support
every.
D
C
Chair
councillor
Harris
that
I
do
truly
appreciate
that
question.
One
of
the
things
when
I
took
this
this
chair
a
few
years
back
I
focused
on
three
major
initiatives
and
education
was
one
of
them.
Okay,
I'll
give
a
an
analogy.
If
we
have
a
a
dental
issue,
we
want
to
make
sure
that
we
go
to
the
dentist
that
has
BDS
behind
their
title
and
I
view
that
view
that,
in
a
sense
to.
J
C
C
C
K
C
J
K
C
C
D
Thank
you
that
I
mean
that's
a
very
complete
answer
and
I
appreciate
a
complete
answer
on
this
internal
to
IT
the,
but
to
what
is
within
your
departments.
Budget
also
monies
for
taking
that
knowledge
and
spreading
it
throughout
the
various
departments,
or
is
that
found
elsewhere
in
HR,
but
I
mean
certainly
there's.
As
you
know,
there's
training
there's
education
throughout
the
city
as
you
bring
different
equipment
and
processes.
Onboard
oh,
is
that
is
that
those
monies
and
that
responsibility
within
your
department
or
is
it
elsewhere?
Mr.
C
C
D
C
A
A
C
C
A
C
C
A
C
N
B
N
Q
Thank
You
mr.
chair
Eliseo,
on
your
main
information
technology
expenditure,
summary
there's,
a
services
to
other
departments,
it's
ten
million
and
then
in
the
departments
themselves.
They
have
services
of
other
City
departments
and
like
Chavez
Center,
as
budgeted
at
three
hundred
and
eight
thousand
those.
What
makes
up
the
ten
million.
P
Q
P
P
G
With
the
there
are
a
couple
of
exceptions,
there
are
a
couple
of
special
revenue
funds
that
are
funded
by
lodgers
tax,
with
pay
for
those
general
fund
services.
But
other
areas
do
not
because
it's
kind
of
like
you
get
into
a
an
endless
loop
of
allocation
back
and
forth,
and
you
know,
decision
was
made
quite
a
while
ago
that
general
fund
departments,
for
example,
would
not
pay
for
general
fund
services
because
they
just
dig
it's
a
lot
of
work
for
no
real
gain
anywhere.
All.
G
Q
G
Pay
the
general
fund
services.
Yes,
everyone
pays
the
IT
cost,
I
accept
Nike,
of
course,
because
then
you
get
that
same
endless
loop
situation.
Where
idea
is
paying
an
assessment
for
their
own
cost,
but
yes,
IT.
Basically,
every
dollar
an
IT
budget
is
either
charged
directly
to
departments
two
divisions
per
se
like
transit,
mouse
mat
route
match
routing
software
when
IT
maintains
that
type
of
piece
of
equipment
or
software
or
whatever
it
is,
it
will
be
in
their
budget
and
it
will
be
a
direct
assessment
to
transit
and
that's
part
of
their
assessment.
G
The
rest
of
their
assessment
for
things
like
personnel
for
general
cost
for
administrative
cost
of
IT
are
broken
out
to
all
departments
based
on
the
number
of
user
accounts
they
have
as
a
chair
of
the
whole,
a
similar
thing
happens
in
vehicles
in
fleet,
but,
of
course,
with
the
different
methodology.
It's
based
on
the
the
number
of
vehicles
that
a
particular
division
may
have
the
type
of
vehicles,
because
the
bigger
trucks
tend
to
be
more
complicated,
more
expensive
to
work
on
and
the
age
of
the
vehicles
and
those
three
come
together
to
in
a
like.
G
Q
C
Q
C
C
C
Q
R
D
O
C
C
C
C
D
O
R
C
K
C
O
M
Mr.
chair
and
I,
thank
you
mr.
alisios.
If
I
missed
your
beginning
presentation
where
you
might
have
talked
about
ERP,
I
apologize,
but
just
wanted
to
follow
up
on
the
ERP
system
and
the
fact
that
we've
contributed
a
significant
amount
of
money.
Oh
I,
don't
even
know
what
the
number
is
right
now:
I'm,
assuming
it's
more
than
10
million
and
more
coming
right.
C
C
C
M
Well,
it
will
be
interesting
to
see,
hopefully,
things
will
stay
on
target
and
we
won't
have
any
change
orders
and
we
won't
have
consultants
I
mean
I
feel
like
in.
In
the
end,
the
majority,
the
money
has
gone,
to,
consult
him
and
I
see
the
value.
I
also
see
the
value
of
our
own
staff,
making
this
work
eternally.
So
good
luck,
thank
you
is.
A
A
1.5
million
is
in
your
budget
to
fund
the
city
share
of
increases
per
medical
and
dental
insurance,
which
we
had
a
presentation
on
I
believe
on
the
first
day
of
our
budget
hearings
and
then
there's
also
the
republication
of
a
position
to
a
safety
officer.
So
if
I
look
at
the
page
1
of
the
spreadsheet,
with
all
of
the
the
detail
just
right
at
the
top,
the
2.05-
that's
the
reserve,
I
assume
that
we're
talking
about
or
that
I
just
talked
about
in
your
summary.
A
Q
A
E
Chairman
councillor
Rivera,
this
is
a
great
example
where
we
have
multiple
different
object
codes
for
different
types
of
leave,
and
that
is
the
way
we
are
currently
tracking
that
we
are
proposing
an
update
to
our
chart
of
accounts,
simplification
into
our
chart
of
account
not
just
with
the
funds
that
I
discussed
yesterday,
but
also
with
the
account
code
with
object
codes
as
well.
This.
E
A
S
J
S
A
A
D
S
Chairman
councillor
Harris
that
line
item
that
you'd
be
on
page
three
in
the
amount
of
a
hundred
and
seventy
four
thousand
one
hundred
is
dedicated
for
tuition
assistance
and
also
for
training
citywide
training
initiatives
such
as
the
supervisory
training
that
we
may
have
a
consultant
come
in
and
do
any
type
of
training
like
that.
The
specific
Department
training
is
in
the
department
budget
specific
for
in
mr.
alisios
example,
IT
certifications
that
would
actually
fit
in
his
budget
I
believe
prior
to
2016,
but
the
entire
training
budget
for
department.
S
D
And
I
just
wanted
to
thank
this
Mikoyan
staff.
I
did
just
start
to
flip
through
and
saw.
There
was
a
summary
for
training
and
travel.
It's
not.
You
know,
I
think
at
some
point.
We,
you
know
be
good
to
just
kind
of
see.
What's
what
you
know,
because
the
categories
that
we
see
here
are
Prince's
training
intuition,
sometimes
that
travels
associated
with
with
trainings,
sometimes
like,
as
we
know
in
in
tourism,
is
just
that
sales
function.
D
Basically,
so
I
don't
think
we
need
to
probably
go
too
far,
but
basically
want
to
make
sure
I
understood
so
the
Center
for
Excellence.
However,
that
is
evolves.
However,
that
is
defined
that
the
people
that
departmentally
there
will
be
money
in
the
budget
there
is
money
or
that
there
is
money
in
the
upcoming
budget
for
people
to
get
that
training
correct.
It's
not
standalone.
D
Q
S
Chairman
councillor
Rivera,
that's
an
excellent
question
and
there's
actually,
if
we
continue
with
this
spreadsheet,
there
is
actually
dedicated
dollars
specific
to
training
and
I'm
prepared
to
provide
a
listing
of
our
training
schedule
for
the
FY
$26.00.
But
we
do
have
those
resources
and
we
have
already
begun.
The
safety
committee
meetings
began
with
specific
Department
and
we
will
ensure
that
employees
are
receiving
the
training
that
they
need
and.
Q
S
O
S
O
P
P
O
O
S
Chairman
counselor
V,
Hale
coupler,
when
we
research
this
it
looks
like
it
was
an
additional
amount
for
some
sort
of
leadership
training,
but
we
weren't
too
sure
based
on
the
budget
that
we
have
for
the
174
and,
in
addition
to
the
funding
that
we
have
for
wellness
training
and
the
funding
that
we
have
for
safety
training.
We
believe
that
we
can
absorb
those
expenses
with
that
funding.
M
M
So
those
four
I
I
don't
know
if
you
want
to
just
go
through
the
numbers
first,
and
we
can
talk
about
that
after.
But
these
are,
these
are
training
aspects
that
I
think
are
extremely
important.
That
I
want
us
to
keep
going
and
my
question
after
we
finished
the
numbers
is,
if
you
can
tell
me
which
of
those
trainings
are
going
to
continue
and
if
we
have
enough
funding
to
be
able
to
to
keep
those
going
for
our
employees.
Thank
you.
Okay,.
D
S
E
D
E
K
D
The
general
liability
should
ignore
all
right
so
again,
I
can't
remember
exactly
what
the
two
individuals
said.
They
certainly
said.
Our
benefits
for
generous
I
can't
remember
if
they
said
that
our
claims
were
onerous
or
above
the
average,
and
have
we
looked
at
that?
You
know.
We
know
where
we
stand.
Mr.
S
Chairman
councilor
Harris,
we
have
looked
at
that
they
have
given
us
an
analysis
and
I
think
on
average
were
pretty
pretty
average
with
comparable
City.
We
have
had
a
couple
of
large
claims
over
the
course
of
this
year,
as
they
mentioned
and
I
think
any
organization
into
that
situation
on
any
given
year.
It
happens
to
to
be
us
this
year,
and
so,
when
you
have
those
high
claims
that
really
drives
up
your
your
total
overall
claims
for
the
year.
D
D
T
S
S
E
T
S
Chairman
councillor
Rivera,
this
is
where
our
Cigna,
it's
essentially
like
the
grant
annually
we
get
the
hundred
thousand
that's
in
there.
Unfortunately,
over
the
course
of
the
last
two
fiscal
years,
we've
left
a
lot
of
money
on
the
table
that
could
have
been
spent
for
wellness.
So
our
plan,
you
know,
is
to
utilize
those
funds
to
provide
opportunities
for
employees
to
participate
in
healthy,
healthy
lifestyle.
The
other
amount
and
the
increase
for
that
line.
S
S
A
S
Unemployment
point
mr.
chairman
counselor,
the
hill
coupler,
the
first
one
in
the
amount
of
fifty
six
thousand
one
hundred
is
the
contract
that
we
have
with
their
consultant.
We
heard
from
the
other
day
a
on
and
the
fees
have
increased,
so
you'll
see
that
six
point
three
percent
increase
their
the
way.
The
second
one
you
talked
about
unemployment.
S
A
H
S
Mr.
chairman,
councillor
Harris,
this
is
one
area
where
we're
transitioning
risk
and
safety
staff
into
HR.
So
we
I
have
not
worked
in
great
detail
on
the
workers
comp
side
yet
and
miss
barb
ball.
Trek
is
actually
out
on
leave
right
now.
So
she's
not
here
to
answer
any
questions.
I,
don't
know.
If
McCoy
you
have
any
information
on
that,
but
I
would
defer
some
of
the
detailed
questions
to
miss
ball
Trek
at
this
time.
That's.
D
Unfortunate
I
talked
to
miss
McCoy
the
other
day,
specifically
about
seeing
miss
ball
trick.
I
have
a
lot
of
questions
about
how
things
have
been
handled
in
the
past
in
terms
of
risk
management
claims,
as
well
as
safety,
I'm,
not
happy
that
simple,
and
so
her
choice
she's
out
on
leave,
but
we're
going
to
have
to
have
a
separate
conversation.
Won't
we.
E
S
N
S
A
A
O
S
S
S
O
S
S
Yes,
the
focus
of
their
jobs
is
safety.
One
position
does
assist
with
the
risk
side
a
little
bit
and
the
claims
that
come
in
and
workers
comp,
though
I,
would
say
her
position
is
probably
split
50-50
between
risk
and
safety,
and
she
will
continue
to
support
the
risk
side
of
that.
But
she
is
one
of
the
five
employees
that
I
spoke
of
earlier.
Okay
during.
D
Just
really
clarification
so
I
heard
loud
and
clear:
we've
moved
risk
management,
safety
to
HR
I
mean
we've
got
risk,
you
know
both
in
HR
and
Finance.
Still
so
I
don't
know
the
right
time
to
answer
that
is,
but
organizationally
is,
has
MS
ball
track
been
and
responsible
for
both
risk
management
and
safety
within
the
finance
department.
Mr.
D
All
right,
so
that's
we'll
talk
more
about
that
on
the
20th,
but
also
the
5ft
ease
specific
to
safety
and
I'm.
Thinking
about
the
conversation
we
had
earlier
with
mr.
Eliseo
on
certification,
I
would
like
to
know
Job
Description
certification,
very
specific
information
which
should
run
with
these
with
these
FTEs.
Quite
frankly,.
O
Q
S
O
S
O
Another
point
of
about
how
things
were
organized
in
the
past:
the
employee
wellness
program,
the
EAP
was
actually
contractual
services
for
substance,
abuse
programs
and
they
were
built
into
the
disciplinary
process
in
order
to
make
a
successful
employee
and
we
didn't
have
all
those
yoga
and
all
that
kind
of
stuff.
So
that's
just
a
point.
I
think
we
could
do
a
better
job
with
what
we
focus
on
I
was
gonna,
say
fufu,
but
I
won't
say
that.
Thank
you.
Hey.
A
K
S
Chairman
counsel,
Rivera
I'm,
not
sure
when
I
got
here
you
let
was
the
employee
who
retired
and
she
was
here
for
one
day
and
then
she
retired
so
I
got
to
work
with
her
one
day,
which
was
unfortunate
because
she
had
a
wealth
of
experience.
But
before
that
I
believe
it
was
two
and
I
think
yours
before
that
they
had
three
three
people
doing
anything
so.
Q
S
Chairman
counsel,
Rivera,
we
do
pull
in
other
staff
to
assist
so
we're
working
really
hard
to
do
more
crash
training
within
the
HR
division.
So
if
someone
is
busy
or
out
on
leave
an
employee
isn't
having
to
wait
to
get
their
answers.
So
we
do
have
other
people
who
can
help
answer
those
questions,
but
we
essentially
have
two
employees
who
are
dedicated
for
that.
S
Chairman
counselor
Rivera
safety
staff
are
the
ones
who
have
come
over
to
HR
the
risk.
The
risk
person
is
still
under
finance.
They
were
under
finance
before
and
according
to
history.
I
think
that
division
has
bounced
back
between
HR
and
Finance
over
the
course
of
the
last
several
years
and
the
attorney's
office
as
well
like
I,
don't
believe
they've
been
their
own
standalone
department.
The.
S
Q
J
And
counsellors
so
I
think
we're
talking
about
a
number
of
different
things
and
just
to
clarify
the
reasoning
behind
it.
Risk
is
something
that
is
very
specific:
a
risk
exists
anywhere
and
we
want
to
identify
risk
and
then
create
a
safe
situation
around
them
through
training
through
moderating,
behaviors
changing
facilities,
so
that
function
is
that
that
it
is
going
to
exist
in
human
resources.
J
If
you
look
at
the
claims
function
right
now,
that's
what
exists
in
finance,
so
we're
calling
it
a
bunch
of
things,
but
really
the
focus
of
that
is
the
claims,
function
and
so
I
think
there's
some
naming
conventions
that
we
can
change
over
over
time.
But,
right
now,
what
we're
doing
is
trying
to
put
similar
functions
around
risk
and
safety
into
the
human
resources
pot
and
those
that
around
dollars
and
claims
behind
the
risk
in
the
finance
department.
D
S
Chairman
counselor
Harris
182,000
is
made
up
of
the
risk
assessment
risk
and
safety
assessment
that
we'll
be
conducting
citywide
to
the
tune
of
one
hundred
thousand.
Sixty
five
thousand
is
for
our
pre-employment
screening
for
safety-sensitive
positions,
and
then
seventeen
thousand
is
for
our
substance
abuse
provider
program.
S
D
You
sorry
for
a
question:
I
would
have
this
gets
to
work
to
workman's
comp,
but
does
the
city
carry
an
experienced
modifier?
Would
that
I
in
the
construction
business?
For
instance,
you
always
had
an
experienced
modifier
that
came
from
a
workman's
compensation
administration
so
again
speaking
to
public
works,
for
instance,
as
you
look
to
how
do
you,
how
do
you
prequalify
responsible
general
contractors,
responsible
subcontractors?
D
We
always
looked
it's
construction
managers,
we
always
looked
an
experienced
modifier
if
it
was
over
one.
We
start
to
ask
questions
because
ones
the
baseline.
You
know
if
you're
carrying
experience,
modifier
0.9
hallelujah.
There
are
good
operators.
So
do
you
notice
the
city
carry
an
experienced
modifier?
Mr.
T
S
Chairman
counts
the
Romero
worth
what
that
means
is
to
have
a
regular
reporting
cycle
of
turnover
rate
citywide
and
broken
down
by
Department.
This
helps
us
to
make
decisions,
as
we've
talked
about
with
clock
and
calm,
to
ensure
that
we're
staying
up-to-date
if
we're
seeing
a
huge
turnover
rate
in
a
particular
area
specific
to
one
classification,
perhaps
we
need
to
evaluate
and
then
look
at
the
market
to
see
if
we're
not
being
competitive.
That
would
be
one
example,
basically
just
a
regular
reporting
cycle,
so
we
can,
it
can
help
us
make
better
decisions.
A
O
S
S
P
O
O
J
O
O
So
I
would
be
interested
in
seeing
you
mentioned
you
had
a
training
calendar
or
something
I
just
be
interested
in
seeing
that
I'm
upon
the
goals,
I,
don't
one
thing,
I
know:
we've
talked
about
over
the
few
months
of
things
that
have
been
brought
to
our
attention.
We've
talked
about
how
important
it
was
to
keep
the
classification
and
compensation
analysis
going
and
I.
Don't
see
that
here
and
I
know
we
just
did
it,
but
it
was.
It
was
an
old
study.
O
We
did
what
we
could
to
perfect
it
when
you
got
him
and
I
think
it
needs
more
perfection,
but
the
most
critical
piece
is
updated.
Job
descriptions
and-
and
so
I'd
like
to
see
that
as
a
goal
that
we
have
a
sincere
effort
to
update
job
descriptions,
I
think
that's
really
the
the
core
of
how
you
develop
a
credible
compensation
study
and
the
more
we
keep
those
updated
the
easier
it's
gonna
be
and
the
more
accurate
it
would
be.
So
so
that's
something
I
would
like
to.
O
S
On
your
calendar,
mr.
chairman,
can't
there
be
he'll
coupler,
yes,
that
will
definitely
be
on
the
calendar,
and
we've
actually
have
done
some
sessions
already,
but
yet
that
will
be
on
the
calendar
and
to
back
up
about
the
job
descriptions.
Part
of
the
delivery
of
the
consultant
for
the
classroom,
comp
included,
revised
job
descriptions.
O
True
but
I
know
some
of
the
other
things
we've
been
doing,
job
descriptions
haven't
been
updated
and
we
are,
we
have
been
messing
with
I
mean
I,
shouldn't,
say,
mess
and
we've
been
revising
minimum
calls
and
all
of
that
and
and
then
we
advertise
positions
and
then
we
yank
them
back
out
and
to
update
them,
and
then
we
advertise
them
again.
A
lot
of
that
happens
so
I'm
just
thinking
there
should
be
a
focus
on
accurate,
updated
job
description.
O
O
S
S
S
A
M
You
mr.
chair
and
thanks
miss
Salazar
for
being
with
us
back
to
my
question
about
training,
and
we
budgeted
last
year,
like
I,
said
to
have
a
person
hired
to
specifically
ability
and
also
conduct
those
trainings
and
the
ones
that
I'm
particularly
interested
in
are
the
customer
service,
the
implicit
bias
component
to
whether
it
fits
into
our
cultural
competency,
training
or,
if
it's
a
standalone
and
then
the
mental
health
first
aid.
So
could
you
speak
to
some
of
those
those
specifically
and
then
any
other
trainings
that
we
should
know
about?
Mr.
S
Chairman
counselor
via
rail
I'll,
start
with
the
first
one
mental
health
first
aid
that
was
actually
a
training
that
was
conducted
by
the
state
I
believe
they
received
a
grant
right
up
right
when
I
got
here,
training
was
delivered
and
city
employees
were
invited
to
attend.
We
actually
hosted
it
on
city
grounds,
and
so
the
internal
trainer
is
not
the
one
who
performed
that
it
was
a
certified
person
who
provided
that
I
believe
it
was
the
two-day
training.
So
definitely
that
was
very
beneficial.
S
We've
got
really
good
feedback
from
employees
and
we
will
continue
to
work
with
the
state
to
be
on
their
distribution
lists
in
the
event
that
they're
able
to
provide
those
trainings
again
with
that
it
was
actually
they
had
a
session
where
employees
were
certified.
So
we
do
have
a
one
employee
who
certified
in
Community
Services
the
other
husband's
retired.
So
we
will
continue
to
work
with
the
employee,
who
is
certified
to
continue
to
offer
that
training
throughout
the
fiscal
year
and
ongoing
right.
M
S
The
second
one
is
the
ethics
training
and
there
is
a
component
of
that
built
into
the
new
employee
orientation
and
we
do
have
another
additional
ethics
training
proposal
by
our
training
person,
our
training
employee
within
HR,
to
provide
additional
ethics
training
on
an
ongoing
basis
for
all
city
employees.
So
that
is
also
part
of
our
plan
for
fiscal
year
20
and
the
third
one
implicit
bias
training
we
did.
We
have
worked
with
a
consultant
and
I
believe
chief
Padilla
talked
about
that
during
his
budget.
M
S
M
S
S
M
S
And
so
the
customer
service
there's
a
part
of
that.
That's
also
embedded
in
the
new
employee
orientation,
but
the
same
with
the
ethics.
We
have
a
separate
standalone,
which
I
think
is
a
good
thing
to
have
and
provide
to
city
employees
on
an
ongoing
basis
and
as
a
refresher.
So
that
is
also
part
of
our
2020
calendar.
Great.
S
M
Encourage
you
I
actually
think
we
should
all
do
an
implicit
bias,
training,
it's
actually
very
interesting
and
a
lot
of
information
that
you
don't
expect.
It
comes
out
and
those
kind
of
trainings
so
yeah
exactly
the
other
question.
I
had
not
related
to
training.
If
you
were
to
summarize
the
contractual
services
that
go
through
your
department,
what
are
the
the
larger
contracts
that
we
have
for
outside
entities
that
do
that
work
with
you
other
than
the
AE
Eon?
Is
there
other
other
contractual.
S
M
S
S
A
A
N
D
E
A
E
Chairman,
that
is
a
budget
contingency
line
item
that
we
are
using
in
the
current
year
for
two
item.
One
has
to
do
with
the
franchise
fee.
The
PNM
franchise
fee
rate
increase
that
is
proposed,
and
you
will
be
seeing
that
in
the
governing
body
we
are
planning
for
if
there
is
a
fee
increase
from
2%
to
3%,
that
we
would
plan
to
see
an
additional
amount
in
a
PNM
cost
for
the
city.
E
So
that
is
a
part
of
that
235
and
the
second
amount
is
related
to
the
para
increased
that
was
passed
at
the
state
legislature.
It's
a
point
two
five
percent
increase
in
the
employer
contribution
into
para.
So
by
the
time
we
had
gotten
to
the
point
of
budgeting
and
we
had
that
bill
signed.
It
was
too
late
to
push
that
through
to
all
the
different
departments.
So
we
have
included
it
in
this
contingency
and
we
will
be
pushing
that
through
to
all
of
the
department
budgets
on
July
1st,
to
accommodate
for
that
increase.
E
A
E
E
O
O
E
Chairman
counselor
vehicle
coppler:
yes,
that
is
correct
justice.
As
the
McArdle
report.
It
was
a
risk
assessment
and,
as
the
findings
pointed
out,
this
organization
has
several
areas
that
are
at
risk
and
we
need
to
improve
internal
controls
and
we
need
to
improve
on
other
areas.
So
there
as
a
result
of
the
mccard
report,
we
will
be
continuing
on
with
several
different
audit.
E
Chairman
councillor
V
helicopter,
we
always
have
to
check
in
with
the
state
office
of
the
state
auditor
and
select
auditors
off
of
their
pre-approved
list
of
auditors,
so
we
would
go
through
them
similar
to
how
we
go
through
them.
For
our
annual
audit
and
the
contracts
have
to
be
approved
by
the
office
of
the
state
auditor,
we
fall
under
their
jurisdiction,
so
we
would
coordinate
with
them
ahead
of
these
audits.
A
E
Mr.
chairman,
cancer
rivera
you'll
notice
a
consolidation
across
all
of
our
divisions
into
the
administration
division
of
a
few
different
line.
Items
registrations
are
one
employee,
training
and
tuition
travel.
All
of
this
will
now
be
budget
eventually
out
of
the
administration
division
for
the
most
part,
there's
a
few
exceptions
throughout
this.
E
Own
mr.
chairman,
counselor,
every
but
I
think
you
pointed
out
that
one
of
the
exceptions
I
believe
there
are
some
travel
and
training
cost
within
fleets.
If
I
recall
there,
the
fleet
manager,
Daniel
Garcia,
is
planning
for
a
series
of
trainings
for
his
staff
and
travel
to
those
trainings
for
compliance
certification.
L
G
I
Q
E
Mr.
chairman,
counselor
about
this
in
part,
consolidation
from
other
departments
and
in
pardon
in
overall
year-to-year
increase,
is
for
audit
prep
services.
So,
for
example,
now
that
we
are
changing
a
lot
of
our
policies
around
month
end
in
the
year
end,
we
have
brought
in
a
consultant
to
help
us
provide
trainings
throughout
the
city
to
coordinates
the
year
and
processes
according
to
best
practices.
This
is
all
being
led
by
our
controller,
which
is
a
new
position.
D
D
E
Chairman
councillor
Harris,
we
do
have
a
position
open
now
that
we
are
trying
to
fill,
that
is
for
an
accounting
director.
This
would
yes,
and
also
what
you
will
see
as
we're
going
through
each
of
the
pages.
Each
of
the
divisions
is
a
overall
consolidation
of
different
functions
and
the
appropriate
divisions,
for
example,
accounts
payable,
will
now
be
sitting
under
the
accounting
division,
as
is
traditional
in
finance.
E
A
O
E
Q
E
Chairman
counselor
early
but
I.
Yes,
these
some
of
these
positions
had
been
previously
budgeted
in
the
administration
division,
which
is
the
first
few
pages
that
we
reviewed
in
addition
to
that,
other
positions
were
budgeted
within
Treasury
or
accounting.
So
this
is
consolidating
all
of
the
budget
office
positions
into
the
financial
planning
and
reporting
division
in.
P
E
P
E
Mr.
chairman,
councillor
Nevada,
that's
a
great
question,
so
under
repairs
and
maintenance
of
machinery
equipment
vehicles,
which
is
the
next
section
down
and
I
believe
if
we
go
over
to
Auto
Parts
on
the
on
page
16
and
tires
on
page
17,
these
accounts
Brad,
worked
on
with
our
fleet
manager,
Daniel
Garcia,
to
write
thighs
the
budget
for
these.
In
some
instances,
they're
increasing
in
some
instances,
they're
decreasing
based
on
actuals
I,
think
the
general
takeaway
from
this
is
our
fleet
is
an
aging
fleet
that
does
require
more
maintenance,
even
though
we
had
over
budgeted.
E
Maybe
in
one
case,
for
example,
the
line
item
you
pointed
out
on
page
15
was
previously
budgeted
at
300
over
300,000
and
we're
bringing
that
down
to
200,000,
which
we
are
confident
is
the
appropriate
budgeted
level,
but
overall,
the
takeaways
for
tires
repairs
and
maintenance.
Since
we
do
have
an
aging
fleet
we
are
trying
to,
we
are
seeing
more
repairs
and
maintenance
city
wide
for
this
fleet.
In
addition,
some
of
the
increases
are
also
due
to
compliant
d-o-t
compliance
for
the
number
of
miles
that
we
travel
before.
We
have
to
do
maintenance
or
tire
change.
Q
L
Yes,
I
do
the
reason
being
that
we
are
as
of
now
for
the
past
six
months
as
I've
been
in
the
position
doing
85
percent
of
our
repairs
in
home,
and
we
are
not
subbing
out
as
much
of
the
repairs,
so
we've
seen
more
of
what
is
actually
meaning
to
be
done
in
our
fleet
and
being
aging
and
departments
buying,
newer
vehicles
out,
I
think
we're.
Okay
with
that.
I
O
L
We
repair
the
police
department
vehicles,
we
do
not
repair
fire
department,
they
have
their
own
shop
as
far
as
solid
waste.
They
have
a
shop
which
they
take
care
of
their
larger
trash
trucks
and
also
transit.
They
take
care
of
stuff.
On
the
back
side
of
that
we
provide
the
parts,
support
or
waste
management
and
for
transit
out
of
out
of
us.
O
O
J
O
I
L
Far
as
the
auto
parts
warehouse
I'm-
sorry,
where
are
those
we
have
we
in-house
parts,
gentlemen,
that
buy
parts
locally
here
in
the
city
to
keep
the
money's
here.
There's
about
20%
of
that
that
are
not
available
here
locally
due
to
the
air
specific
vehicles,
we
had
to
get
them
out
of
Turkey,
sometimes
depending
on
the
pressing
issue,
to
try
and
get
the
vehicles
out.
You
do
the
maintenance
on
the
streets
like
during
snow
removal,
I
will
instill
somebody
to
get
in
the
vehicle
and
go
pick
up
the
parts.
A
T
T
E
Year
we
do
mr.
chairman
councillor
O'meara
worth
every
year.
We
do
rotate
the
vehicle
replacement.
What
we
are
noticing
is
that
the
funding
for
that,
since
the
Great
Recession,
has
greatly
reduced
for
vehicle
replacement,
citywide
we're
trying
to
get
back
to
a
regular
replacement
schedule,
similar
to
what
mr.
Eliseo
spoke
about
with
IT
replacement,
in
addition
to
the
work
that
mr.
Garcia
has
done
since
he
started
in
October
by
police
are
starting
to
get
more
fully
staffed
department
division
for
the
fleet
division
bringing
in
houses.
E
He
mentioned
the
majority
of
the
repairs
and
maintenance
for
our
sleeps.
He
is
also
working
with
legal
and
purchasing
at
this
time
to
contract
out
for
a
system
called
asset
works
which
would
enable
us
to
start
to
track
the
better,
the
age,
the
mileage,
all
the
key
indicators.
So
we
know
the
cost
of
the
repairs
and
maintenance
per
unit.
So
we
are
able
to
understand.
You
know
when
it
is
the
most
beneficial
when
a
vehicle
is
costing
us
more
to
repair
than
to
just
flat-out,
replace
it.
T
Just
as
an
aesthetic
thing
are
we
gonna
streamline
the
logos
that
go
on
the
side.
Those
cars
I
mean
they
I
have
to
say
just
anecdotally.
They
do
look
old
and
they're.
Also
really
inconsistently.
Labeled
I,
don't
know
it
just
seems
like
it
is
sort
of
a
reflection
on
the
city
as
a
whole.
What
we
put
out
there
so
just
curious
if
we
what
we
think
about
that
sitter.
D
L
L
Q
E
That
is
the
same
number
of
positions
that
we
had
in
purchasing
about
20
years
ago.
Even
though
we
have
an
increased
budget,
increased
volume
and
workload,
that's
flowed
through
this
organization
over
that
20-year
period.
In
addition,
we
have
taken
on
reviewing
contracts,
for
example,
for
other
organizations
as
their
physical
agent
and
purchase
requisitions
and
purchase
orders,
for
example
BDD,
so
all
of
that
and
with
the
same
number
of
personnel,
so
we
thought
it
was
prudent.
E
This
is
one
of
the
main
drivers
of
our
increase
in
the
division
or
in
the
department
overall
and
in
this
division
its
to
fund
a
fourth
position
we
will
be
bringing
in
and
requiring
a
GPO
and
requiring
to
be
have
the
appropriate
training.
The
contractual
services
increase
that
you
referenced.
It
is
in
part
to
prepare
for
the
transition,
as
our
current
GPO
is
retiring.
E
We
are
very
fortunate
to
have
Shirley
Rodriguez,
who
has
been
here
for
a
few
decades
and
taken
this
organization
through
a
really
rough
time
in
the
past
few
years,
she
was
the
only
person
handling
that
workload
in
the
volume
that
I
mentioned
earlier
for
over
a
year,
and
so
we
are
planning
for
her
upcoming
retirement.
So
congratulations
to
Shirley,
but
we
will
need
to
bring
someone
in
or
either
on
contract,
while
she,
through
that
transition
period
or
potentially
bar
that
up
into
salaries.
If
we
are
able
to
find
someone
to
double
fill
that
position,
the.
Q
A
E
Mr.
chairman,
councillor
Harris,
as
you
can
tell
from
the
prior
year
actuals
the
this
is
always
budgeted
at
this
level
for
the
use
of
the
City
Attorney's
Office,
for
any
of
our
claims
work
that
they
may
have
to
do
or
contract
out
for,
but,
as
you
can
tell
from
prior
fiscal
years,
the
full
amount
is
not
regularly
utilized.
E
T
E
D
E
Chairman
councillor
Harris,
that's
a
great
question,
as
Brad
explained,
with
the
HR
budget
earlier,
the
funding
source
drives
the
allocation
and
where
it's
located
in
the
business
unit
and
then
in
in
the
corresponding
department.
So
because
the
first
item,
which
is
the
$70,000,
is
for
the
risk
and
Safety
Administration
funds
and
then
the
second
item
on
page
26
is
out
of
the
insurance
claims
fund.
That's
why
it's
located
here,
but
this
would
be
at
the
full
discretion
of
the
City
Attorney's
Office
to
utilize
in
support
of
their
work.
A
O
E
E
H
A
Q
E
Mr.
chairman
counselor
riveted,
this
is
for
a
contract
that
was
proposed
by
the
previous
administration
to
outsource
the
payroll
function.
We
have
determined
that
that
is
not
necessary,
and
so
yes,
that
was
essentially
one-time
cost
for
this
year
that
has
been
removed
for
next
year,
so
essentially
as
they
being
just.
Q
E
Chairman
and
cancel
every
bet
on
that
there
are
several
points
where
you're
seeing
decreases,
which
resulted
in
savings.
As
we
have
looked
through
this
budget
things
for
training
items
I,
there
was
a
fifteen
thousand
dollar
appropriation
last
year
for
executive
coaching,
which
has
been
removed.
We
have
included
other
training
line
items
for
training
for
our
staff,
but
we
went
through
our
budget
pretty
diligently
to
make
sure
it
was
in
line
with
the
administration's
goals.
A
D
Is
gonna
be
a
somewhat
of
a
general
question,
but
I
think
it's
appropriate
to
ask
it
here.
So
salaries
are
going
down
about
14%
and
it
seems
like,
even
though
it's
not
to
the
extent
a
safe
plan
in
land
use,
but
there's
there's
an
element
of
reorganization
within
the
finance
department
seems
to
be
fair
statement
like.
E
K
E
Now,
moving
into
the
accounting
division,
which
is
more
traditionally
aligned.
If
you
look
at
our
current
organization
structure,
it's
mainly
two
silos
and
then
fleets
and
purchasing
within
those
two
silos
are
accounting
and
one
and
traditional
accounting
and
budget,
and
the
other
one
is
a
combination
for
Treasury
and
accounts
payable
and
payroll.
So
the
proposal
that
you're
seeing
in
front
of
you
now
is
to
flatten
out
that
organization,
so
accounts
payable,
will
now
be
housed
in
conjunction
with
with
accounting.
Payroll
will
be
separate
to
protect
for
internal
controls.
E
D
V
T
K
E
D
Well,
first
of
all
part
of
that
reorganization-
I-
you
know
I
hadn't
mentioned
this
before,
but
the
fact
we've
got
purchasing
here
in
finance
we've
got
risk
management.
Here
is
tremendous
I
mean
you
know
the
fact
where's
two
scattered
anyways,
but
to
be
scattered
like
that
departmentally
was
foolish
and
certainly
miss
Rodriguez
I
know
has
done
a
you
know,
a
tremendous
job
covering
for
a
very
tough
situation,
but
I
also
see
you
know
in
your
goals,
and
this
is
the
general
goal
it
has
to
do
with
continuing
identification
reduction
of
bottlenecks
in
processes
and.
D
E
Chairman
councillor
Harris,
thank
you
for
that
question.
We
are,
since
the
fall
late
summer,
early
fall
Shirley
and
her
team,
in
conjunction
with
the
City
Attorney's
Office,
has
been
working
on
revising
the
purchasing
manual.
It
has
been
a
very
long
process,
but
a
very
diligent
process
between
the
two
departments
and
other
departments.
We
have
a
draft
that
we
submitted
to
all
departments
and
each
department
was
had
an
opportunity
to
resubmit
their
comments
back
to
the
City
Attorney's
Office
and
to
Shirley
and
her
team
and
they've
gone
through
each
and
every
comment
for
hours
and
hours.
E
They,
you
know
it's
probably
over
10
or
15
hours
that
they
put
alone
into
reviewing
the
common
in
the
procurement
manual.
Part
of
that
is
to
clarify
and
to
streamline
what
the
process
is
and
to
bring
us
in
alignment
with
the
state
procurement
code.
In
addition
to
that
process
that
our
teams
have
been
working
through
this
year,
we
have
contracted
with
Colorado
independent
consultants
network
or
a
independent.
E
This
is
part
of
the
outsourcing
of
the
internal
audit
function,
and
this
will
be
an
independent
study
to
bring
forward
recommendations
on
how
we
can
streamline
our
purchasing
process.
So
some
of
I
have
the
most
recent
report
that
we
received.
The
most
recent
update
that
we
received
from
the
consultant
this
morning
and
one
of
the
items
that
he
highlights
for
us
in
this
report
is
the
threshold
of
approval
level
right
now.
Shirley
and
her
team
approve
all
recs
and
purchase
orders
that
are
created
in
the
city,
so
something
for
150
dollars
or
something
for
$150,000.
E
The
one
of
his
recommendations
is
to
set
a
threshold
where
departments
are
able
to
approve
their
own
requisitions
and
purchase
orders
up
to
a
certain
amount.
They
will
still
have
to
follow
procurement
law.
They
will
still
have
to
follow
our
procurement
policies
and
procedures
that
they
would.
The
owners
would
be
on
them
to
follow
that
and
they
would
be
subject
to
our
annual
audit,
where
we
would
pull
a
sample
set
for
testing
to
ensure
that
they
are
in
compliance
with
our
laws
and
with
our
city
policies.
E
In
addition
to
that,
while
we're
on
the
threshold
section
of
his
recommendation,
another
recommendation
is
the
thresholds
that
council
approves
that
other
organizations
in
the
state
of
New
Mexico
and
another
similar
sized
organizations
have
a
much
larger
threshold
for
council
approval.
So
those
would,
you
know,
start
out.
Maybe
at
75,000
in
some
organizations,
I
think
the
highest
in
our
neighboring
organizations
is
250,000,
which
is
the
Santa
Fe
County.
E
That
would
be
his
recommend
one
of
his
recommendations
as
well
to
streamline
that
process
and,
in
addition
to
streamlining
that
they
actually
goes
into
recommendations
of
how
we
can
save
money
by
utilizing
bid
website
before
we
are,
would
it
be
able
to
post
our
RFPs
or
our
bids
on
websites,
as
opposed
to
you
know,
publishing
the
announcements
in
our
local
newspapers
or
in
our
local
publications.
We
would
reach
a
much
broader
audience
if
we
actually
posted
on
industry
specific
website.
D
That,
actually
that's
gonna.
That
would
lead
to
my
second
question,
but
I
want
to
follow
up
on
the
first
one.
So
we've
been
aware
for
a
while
of
the
state
procurement
code
and
some
other
thing
so-
and
you
explained
the
draft
in
the
process
to
get
it
up
to.
When
would
we
have
an
adopted
procurement
manual?
D
E
D
Well,
that'd
be
great
I.
Think
it's
important
too.
Certainly
this
is
a
critical
function
and
to
be
able
to
start
off
the
new
year
with
you
know
again,
there's
a
lot
of
there's
some
things
to
work
out,
but
I
think
that'll
be
outstanding.
It's
actually.
My
next
question
had
to
do
with
not
necessarily
bids
I
happen
to
be
an
advocate
for
a
third
party
procurement.
I
think
it
saves
a
lot
of
time
and
money
in
money
in
many
situations,
but
does
have
you
or
your
staff
MS
Rodriguez.
D
It
probably
has
not
had
time,
but
do
we
get
it?
Do
we
have
a
sense
of?
How
often
do
we
use
third-party
procurement?
Do
we
get
a
little
bit,
I
want
to
say
I,
don't
want
to
say
lazy,
but
you
know
I
mean
it's
a
much
easier
process
than
going
through
formal
bids.
So
is
there
any
change
in
views
similar
to
what
you
described
in
terms
of
Industry
specific
bid
sites?
You
know
procurement
sites,
yes,
hello,
ms
red
I,
don't
think
your
mics
on.
D
D
All
right,
well
certainly
with
staff
I,
mean
part
of
its
been
necessary
because
of
the
short
staff
within
per
scene.
So
with
the
staff
and
and
a
new
procurement
mantel
manual
is
it's
been
except
except
adopted
and
accepted
within
the
departments
we
might
be
able
to
get
down
to
say
a
few
percent
mark
or
something
like
that.
I
think.
W
D
D
D
Also
noticed
that
there's
a
reference
that
you're
gonna
really
look
at
the
lodgers
tax
ordinance.
This
isn't
one
of
your
goals,
largest
tax,
ordinance
and
I,
think
you
identify
land
use
and
maybe
there's
City,
Attorney's,
Office
or
land
use,
and
somebody
what's
the
timing
on
that.
That's
something
I
spoke
to
the
other
day
and
I
I'm
very
much
interested
in.
E
Mr.
chairman,
councillor
Harris,
we
don't
have
a
bet
timeline
at
this
point.
We
have
started
meeting
with
our
City
Attorney's
Office,
the
members
of
the
land
use
Department
and
our
treasurer
treasurer
Cristina
Keyes
is
leading
that
effort
from
our
office.
So
she
can
provide
a
little
bit
more
detail
about
the
substance
that
we've
been
discussing.
D
B
D
T
E
E
The
City
Council
has
a
bit
of
a
higher
standard,
they
have
a
reserve
level
of
10%
and
we
did
not
meet
that
10%
in
fiscal
year
18,
as
is
outlined
in
the
FY
the
current
year,
FY
19
budget.
It
was
not
budgeted
to
meets
the
10%
reserve,
but
we
are
budgeted
to
meet
the
8%
DFA
mandated
reserve
in
the
FY
2018
sufficient
reserves
to
meet
both
the
8
percent
and
the
10
percent
reserve.
For
the
first
time
in
the
three
years,
that's
the
three
fiscal
year
period.
Q
E
Mr.
chairman
and
counselor
three
that
a
different
organizations
have
a
different
internal
service
approach.
Some
organizations
completely
split
it
off
into
its
own
department,
in
terms
of
like
a
general
services
department
that
handles
facilities,
repairs
and
maintenance,
as
well
as
vehicle
repairs
and
maintenance.
Other
cities
do
have
it
under
the
finance
department,
or
so
it
varies
depending
on
the
organization.
I
think.
As
far
as
the
city
of
Santa
Fe
is
history,
it's
also
moved
around
just
like
risk
and
safety.
You
have.
Q
E
Mr.
chairman,
councilor
privada
I
really
do
appreciate
working
with
the
fleet
division
and
their
approach,
I
think
because
they
are
capital
assets
that
we
have
in
the
city
and
we
maintain
their
inventory,
and
there
are,
you
know:
significant
ties
between
the
purchasing
office
and
their
auto
parts
office
that
it
currently
works
in
the
organization.
The
way
we
have
it.
I
M
You
mr.
chair
and
thanks
tell
your
staff
or
a
very,
very
intent,
time
period
for
the
budget.
Just
when
we
look
at
all
these
papers
and
all
the
number
crunching
it's
we're
picking
apart,
tedious
pieces,
but
you
all
know
the
overall
like
goal
and
vision.
So
it's
helpful
and
I
wish.
We
knew
all
the
pieces
to
it
and
I
think
that's
why
we
ask
these
questions
that
may
seem
redundant.
M
So
thanks
for
bearing
with
us
I
was
wondering
if
I
could
ask
for
the
biggest
a
question
about
her
department
that
we
appreciate
greatly
and
I
know
been
short-staffed
and
I
a
couple
years
ago,
and
even
last
year,
during
the
budget
hearings,
we
had
talked
about
right
sizing
purchasing
and
from
what
I
always
hear.
We
never
have
enough
of
staff
to
be
able
to
make
that
department
whole
or
the
division
whole.
M
K
E
Chairman
counselor
V
area,
we
are
planning
for
mr.
Rodriguez's
retirement,
so
the
event
that
to
bring
someone
in
on
contract
to
fill
in
for
mr.
Rodriguez,
while
we
advertise
and
recruit,
would
be,
in
my
opinion,
the
worst
case
scenario.
The
best
case
scenario
would
be
that
we
could
a
double
fill
the
position
we
plan
to
advertise
within
the
next
month
and
keep
it
an
open-ended
advertisement
for
the
chief
procurement
officer.
It's
the
best
case
scenario.
M
E
The
in
this
particular
instance,
what
I
mean
by
double
fill
is
to
have
someone
that,
alongside
surely
to
take
over
her
knowledge
and
her
expertise
to
have
that
transfer
of
knowledge
through
a
two
or
three
month
period
before
she
retires.
In
that
case,
we
would
then
take
a
portion
of
what
we
have
budgeted
and
contractual
services
and
I
do
a
budget
or
adjustment
request
to
move
it
into
personal
services.
So.
M
W
W
W
E
Chairman
counselor
vo
Doral,
if
I
can
on
interject
a
bit
before
Shirley
continues
that
question
I
think
was
some
of
the
proposed
changes
that
we're
gonna
be
bringing
forward
to
the
council
as
a
result
of
the
independent
audit
of
procurement
in
the
city
will
help
to
alleviate
some
of
that
workload.
Like
I
talked
about
earlier.
With
the
thresholds,
we
should
not
have
every
single
dollar
amount
go
through
Shirley's
office,
I
think
a
combination
of
that
but
I
defer
to
mr.
Rodriguez
for
hurricanes
beyond.
M
The
like
efficiency
piece,
there's
a
probably
a
technological
piece
that
may
be
easier
for
you
all.
That
I
would
like
to
hear
from
you,
because
you
know
at
day
to
day
is
there
something
that
we
should
think
about
as
we
move
forward?
That
would
be
helpful
for
staff
to
get
other
than
the
number
that
the
thresholds
that
makes
sense
if
it
makes
sense
to
you
all.
But
what
else
do
you
think
could
be
possible
so.
W
E
Chairman
councillor
vrl,
yes,
we
plan
to
engage
with
a
company
to
come
in
and
do
a
procurement
track,
training
specifically
for
the
city
of
Santa
Fe,
and
it
will
be
open
to
our
staff
and
the
finance
department.
In
addition
to
our
staff,
it
will
also
be
open
to
individuals
that
deal
with
procurement
in
our
city
departments.
For
example,
you
know
public
works,
project
managers
or
a
fiscal
administrator
staff
as
well.
M
M
Know
right
now,
there's
a
backlog
due
to
short
staff.
Is
there
something
you
all
have
thought
about
in
the
short
term
to
be
able
to
deal
with
some
of
the
contracts
and
invoices
and
all
the
processing
you
have
to
do
that's
backing
up
as
we
as
we
speak
right
now,
so
I'm
just
curious.
If
there
is
something
that
you
all
as
a
team
that
about
to
be
able
to
tackle
that
in
the
short
term,.
W
M
There
something
else
we
could
do
to
help
you
with
that,
the
short
term
I'm,
just
thinking
there's
this
I
know,
but
we
need
to
know
how
we're
gonna
deal
with
this,
because
every
single
department
is
affected
by
this
and
I
just
feel
like
it's
part
of
our
budget.
But
in
order
to
fulfill
our
budget,
we
have
to
get
all
our
contracts
through
and
I'm
trying
to
figure
out
I
guess
maybe
you
can
let
us
know
what
is
the
goal
to
help?
M
E
Mr.
chairman,
councillor,
vrl,
think
just
in
summary
just
to
say
what
we
have
reviewed
today.
I
think
the
independent
procurement
audit
is
going
to
be
bringing
forward
some
recommendations
for
streamlining
procurement
functions
within
the
city.
In
addition
to
that,
we
are
rolling
out
a
new
procurement
manual
and
proposing
to
hire
a
four
staff
member
that
does
have
a
GPO
certification.
In
addition
to
that,
the
staff
in
the
purchasing
office
does
provide
a
one-on-one
training
for
staff.
When
we
do
see
repeated
errors
coming
in,
they
will
go
out
of
their
way
to
provide.
E
You
know:
one-on-one
direct
training
for
staff
to
shorten
that
turnaround
time
for
the
city
departments.
I
think
there
will
be
a
significant
amount
of
training
as
well
as
we
roll
out
the
procurement
manual
on
the
processes
and
procedures
after
the
governing
body
proves
those
to
make
sure
that
we
shorten
up
that
room
for
error.
I'm.
Just
thinking
like
next.
W
E
O
E
E
Will
that
work?
Mr.
chairman
councilor
V
Hill
coppler?
We
have
a
list
of
all
the
follow-up
items
that
are
still
outstanding
and
this
may
first
list
is
absent.
The
list
of
requests
from
yesterday's
hearing
and
today's
hearing
so
I've
split
these
into
different
departments
that
are
responsible
for
responding
our
office
is
coordinating
the
response
to
make
sure
you
receive
these
packets
and
that
it's
the
your
questions
are
answered
properly.
E
O
Okay
and
and
then
more
specifically
on
one
of
the
questions
and
I,
don't
believe
the
HR
is
here,
but
the
response
in
there
it's
an
April
30th
memo
regarding
the
reserve
policy
for
the
benefits
fund
and
I'm
wondering
what
your
opinion
is
on
that,
because
it
does
say
that
on
April,
8th
2015,
although
some
time
ago
it
was
counseled
this
discussion
on
establishing
a
five
million
dollar
reserve.
What's
your
opinion
on
that?
Mr.
E
Chairman
councilor
vanilla,
that
is
the
lowest
that
we
should
go
for
a
self-funded
system.
I
know
director
Salazar
is
doing
some
research
into
what
is
the
threshold,
the
recommended
threshold
for
those
reserves?
You
know
as
we're
talking
about
earlier
in
response
to
councillor
Leland
Ellis
question.
E
If
the
DFA
requires
an
8%
reserve
for
the
general
fund,
the
City
Council
has
required
a
10%
reserve
and
I
think
we
can
bring
a
recommendation
to
the
governing
body
on
what
that
reserve
level
needs
to
be,
but
I
would
prefer
to
do
some
research
and
to
understand
what
self-insured
entities
should
carry
a
reserve
at
is
that
50%
is
a
35%.
What
would
be
acceptable
but
I
think
five
million
is
at
the
minimum
of
what
we
should
be
carrying
so.
O
Earlier
but
I
want
to
make
sure
because
I'm
very
focused
on,
as
you
are
I
know
and
I'm
getting
FTEs
down
down
to
the
my
news.
That's
where
a
majority
of
person
are
so
I
just
want
to
point
out
again
that
there's
a
mistake
on
in
the
planning
and
land
use
Department
on.
You
know
this
sheet,
based
on
what
I
heard
here,
we're
requesting
three
new
Pezzini
FTEs,
and
here
it
says
four
so
I
just
want
to
make
sure
that's
where
a
lot
of
unknowns
happen
after.
E
A
A
And
actually
I'm
glad
you
said
that,
because
counselor
via
rile
actually
raise
that
concern
yesterday
and
I
think
maybe
we
do
need
to
have
a
discussion
briefly
about
what
what
is
the
intent
of
I?
Certainly
don't
wanna
overstep
my
boundary
as
a
finance
chair.
This
is
probably
something
that
should
be
vetted
through
public
works
and
land
use
committee.
But
what
is
that's
a
good
question?
What's
the
intention
with
us
hearing
this
today,
mr.
E
Director
wheeler
is
doing
a
check
in
with
each
of
the
departments
to
identify
needs
for
the
future
funding
allocation
and
the
funding
sources
for
the
future
projects
will
be
determined
in
conjunction
with
the
finance
department.
So,
for
example,
if
we
decide
to
go
out
for
a
geo
bond
or
a
another
GRT
bond
in
about
a
year
and
a
half
that
would
be
funding
that
is
not
yet
allocated
the
project
before
you.
E
We
have
narrowed
down
to
funding
that
has
already
been
allocated
so,
for
example,
the
12
over
12
million
dollars
in
capital
outlay
funds
that
the
state
legislature
appropriated
this
year,
those
funding
sources.
We
would
like
to
have
appropriated
by
the
governing
body
as
soon
as
possible.
So
we
can
start
the
work
that
is
done
as
soon
as
those
funds
are
available
from
the
state.
E
A
I
I,
as
chair
of
the
finance
me
I,
don't
want
to
get
into
a
discussion.
That's
project
about
projects,
I
think
that's
more
appropriate
for
the
public
works
committee.
So
we're
gonna
talk
about
funding
sources,
the
amount
available
or
the
mount
already
came
in
I'd
like
to
limit
the
discussion
that
out
it
by
all
possible
because,
like
I
said,
I
don't
want
to
be
recommending
projects.
I.
Think
thoughts
should
come
from
our
public
works.
D
E
Chairman
counselor
Harris,
we
definitly
anticipate
other
funding
becoming
available
and
that
funding
becomes
available.
We
will
be
bringing
that
forward
to
the
Finance
Committee
of
the
Public
Works
Committee
and
the
governing
body
at
the
appropriate
time.
I
believe
there
was
a
specific
example
for
a
transit
project
that
Brad
and
I
discussed
within
the
last
few
days,
where
the
funding
was
not
yet
available,
I
believe
to
the
tune
of
about
200,000.
So
that
was
not
included
in
the
list
in
front
of
you.
T
That
point
we
heard
the
other
night
at
the
MPO
meeting
that
the
state
had
appropriated,
I
think
50
million
dollars
through
House
bill
694
that
there
will
be
some
portion
of
that
money
that
will
be
eligible
for
for
roads
that,
but
the
the
catch
I
think,
according
to
the
letter
from
the
state,
is
that
the
roads
have
to
be
picked
from
the
list.
That's
on
the
on
that
help
me
on
the
yeah
on
the.
V
V
V
T
P
Mr.
chair
councillors,
mayor
so
the
object
of
this
was
to
take
and
identify
all
funded
and
approved
for
and
the
ones
that
aren't
approved.
This
was
originally
started
out,
as
the
council
just
adopted
at
the
last
council
meeting
a
change
to
the
budgeting
process
to
roll
capital
forward
from
you
know
this
fiscal
year
to
the
next
fiscal
year.
At
one
time
it
was
sort
of
a
finance
chair.
P
P
You
know
like
in
the
geo
bot
or
excuse
me
in
the
GRT
bond,
while
individual
specific
projects
haven't
gone
through
the
council
and
the
contracting
process,
but
in
the
approval
of
the
ordinance
of
the
GRT
bond,
do
you
approve
these
projects,
and
so
this
was
supposed
to
be
no
new
money,
but
because
of
the
state
and
their
appropriations,
the
fact
that
the
governor
had
signed
it.
Those
projects
were
added
to
this
list.
Thanks
to
the
help
of
director
wheeler
director
Munoz.
P
Community
Services
Director-
we
and
everybody
kind
of
worked
on
this
here
this
last
couple
weeks.
Getting
it
all
cleaned
up,
our
grant
writer
David
Chapman
knew
a
bunch
of
other
state
projects
that
were
funded
in
this
past
legislators
that
weren't
in
the
original
list.
So
that's
really.
What
this
is
is
to
do
is
show
projects
that
have
been
approved
or
and
funded
is
the
primary
purpose,
and
then
the
idea
was
to
give
you
an
idea
of
what
are
the
various
funding
sources
we
have
for
these
capital
projects.
P
So
in
this
document
here
this
is
sort
of
companion
we
plan
on
adding
more
detail.
We
want
the
individual
projects.
You
may
recognize
from
the
GRT
bond
ordnance
that
we
brought
through
specifying
each
and
every
individual
project
a
little
write-up
about
it,
where
it
is
what
council
district
the
scope
of
the
project,
justification
for
the
project
and
the
consequences
of
not
doing
that
project.
P
There's
a
new
protocol
being
developed
that
quarterly
we
report
the
progress
on
these
projects
and
so
we're
gonna
work
together
and
develop
a
reporting
mechanism
to
keep
the
council
informed
that
there'd
be
on
a
quarterly
basis,
get
an
update
on
where
we
at.
Where
are
we
at
on
the
capital?
What
have
we
accomplished
and
and
various
other
data
that
you
would
be
interested
in.
N
N
Q
Y
Y
M
E
G
A
D
P
Chairman
councillor
Harris
fund
3102
typically
carries
a
fund
balance
with
it.
We
don't
spend
it
2-0
every
year.
Right
now
we
began
the
year
with
approximately
five
million
and
we
are
budgeting.
The
original
budget
was
417
million
dollars
of
a
GRT
revenue.
We
really
expect
it
to
come
in
in
FY
18.
It
came
in
at
21
million,
so
the
FY
19
budget,
our
current
year,
is
very
low
budget
at
17
million.
P
D
2002,
look
pretty
closely
at
that
I
think
and
really
see
what
the
real
numbers
are
and
how
much
is
spoken
for
and
obviously
establish
some
sort
of
policy,
perhaps
of
what
a
reserve
might
look
like
within
3102,
because
it
sounds
like
we've
got
a
fair
amount
of
money.
We
certainly
have
a
lot
of
needs
capital
projects,
no
question
about
that.
Everybody
understands
that.
I
really
want
to
make
sure
that
any
money
we
do
generate
is
put
into
service
with
an
adequate
reserve.
So
we
could
look
at
that
much
more
closely,
probably
starting
with
public
works.
A
D
D
V
J
D
So,
and
actually
that
begs
the
question:
are
there
other
projects
that
are
coming
out
of
impact
fee
monies
that
should
be
identified?
It's
just
a
separate
revenue
stream
for
capital
projects,
and
so
certainly
to
me
you
know,
that's
that's,
that's
important
one
and
perhaps
dollar-wise
the
most
significant
drawdown
on
the
impact
fee
fund,
but
if
we
could
expand
your
spreadsheet
to
include
that.
V
A
T
V
T
D
Question
yeah
this
is
or
mr.
muñoz
I
thought
I
saw,
maybe
in
the
budget
book
that
there's
monies,
perhaps
it's
more
just
in
your
direct
Parks
and
Rec
budget
for
kind
of
detail,
work
of
various
parks.
Do
you
have
other
capital
monies
within
your
budget
other
than
or
what
do
you
have
in
your
budget
for
capital
projects.
Y
D
Y
D
I
may
here's
an
example
and
I
talked
to
a
neighbor
today
and
counselor.
The
hill,
copper
and
I
live
in
the
same
neighborhood,
wonderful
neighborhood.
We've
got
a
small
little
passive
part
to
picnic
tables,
two
trash
cans
and
a
little
trail.
It's
very
sweet
we'd
love
to
have
a
shade
structure.
Okay,
so
in
the
park.
D
Parks
bond
in
the
parks
bond.
There
was
a
shade
structure,
identify
$5,000
and
actually
I
mean
it
is
very
nice
because
it's
the
upper
end,
so
there's
handicap
access.
I
mean
it's
really
a
fully
accessible
little
spot
to
relax,
shade
structure
would
be
good,
and
this
is
a
type
of
thing
that
I'm
wondering
about.
That's
that's
an
example
that
I'm
very
familiar
with
and
I'm
sure
there's
others.
Y
A
E
A
X
A
A
A
A
I
E
A
A
Right,
that's:
are
they?
Are
there
so
specifically
or
miss
McCoy
do
I
you
and
I
get
together
tomorrow,
we'll
come
up
with
an
agenda
for
Monday,
we'll
e-mail
it
to
the
committee
members
and
if
we've
missed
something,
let
us
know,
and
we
can,
because
I
would
like
to
have
some
kind
of
a
agenda
on
Monday.
Mr.
D
E
D
A
A
I
A
M
E
K
N
N
N
A
T
T
Just
to
maybe
ease
your
concern,
I,
don't
think,
there's
anything
that
we
haven't
flagged,
that
you
know
we're
adding
to
this.
It's
just.
There
are
a
few
things
that
we
have
asked
for
information
that
could
affect
the
budget
if
we
hear
something
that
makes
us
want
to
make
amendments,
so
I
do
I
do
think
it's
our
responsibility
to
follow
up
on
that
information.
Okay,.
O
A
A
Well,
we
have,
we
already
have
an
agenda,
we're
just
we're:
gonna,
amend
it
to
remove
the
public
hearing,
because
on
the
agenda
it
says,
staff
responses
to
any
requests
for
information.
So
that's
generally
enough
to
cover
that
okay
and
then
again,
if
there's
something
that
we
missed,
that
you
think
is
critical
that
we
deal
with
on
Monday
and
I
have
to
be
happy
to
consider
it.
You
could
email
it
to
myself
and
Miss
McCoy
and
the
city
manager
okay.
So
with
that
we
are
adjourned.
Thank
you.