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From YouTube: Auditor General Committee - March 2, 2023
Description
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A
B
B
All
right
good
morning
and
welcome
to
the
auditor
general
committee
meeting
I
call
this
auditor
general
committee
meeting
of
Thursday
March,
2nd
2023
to
order
this
committee
meeting
is
being
convened
by
electronic
means
is
authorized
under
part
14
of
the
procedure
bylaw.
As
such
committee
members
May
participate
in
person
or
by
electronic
means.
If
any
Committee
Member
loses
connection
during
the
voting
process,
we
have
staff
on
hand
to
facilitate
getting
you
back
online
quickly.
While
we
suspend
the
voting
process,
contact
information
has
been
circulated
to
you.
B
Members
of
the
public
can
view
the
proceedings
via
the
live
stream
and
YouTube
link,
which
will
be
tweeted
out
by
the
at
Vancity
clerk
account.
Video
of
committee
members
speaking
presentations,
amendments
and
vote
results
will
be
projected
to
viewers
when
available
s
are
reminded
to
please
enable
their
videos
to
ensure
Quorum
is
maintained
during
the
meeting
under
section
14.13
of
the
procedure
bylaw,
if
attending
virtually
the
external
member
of
the
committee
can
access
the
speaking
queue
by
clicking
the
raise
hand
icon
on
WebEx
or
raise
your
actual
hand.
Talking
to
you
Archie.
B
We
acknowledge
that
we
are
on
the
unseated
homelands
of
the
musculine
Squamish
and
the
slave
tooth
people.
We
thank
them
for
having
cared
for
this
land
and
look
forward
to
working
with
them
in
Partnership
as
we
build
this
great
City
together.
B
Seeing
that
we
have
the
incorrect
meeting
up
on
the
web
feed
but
perks
are
on
top
of
that.
Thank
you
out
of
the
general
okay,
so
clerk,
maybe
we
have
the
roll
call.
Please.
C
Yes,
counselor
Kirby
young.
She
had
expressed
regrets
due
to
Civic
business
councilor
dominado.
C
B
Thanks
clerk,
so
before
we
begin
here's
the
plan
for
the
day,
any
comments
on
the
agenda
item
can
be
sent
to
the
committee
using
the
web
form
at
the
city's
website.
The
link
to
that
form
will
be
tweeted
out
by
the
at
Vancity.
B
Clerk
account
also
want
to
note
the
city
of
Vancouver's,
long-standing
commitment
to
equity,
diversity
and
inclusion,
including
utmost
respect
for
all
genders
and
I,
remind
committee
members
that
when
addressing
speakers
and
staff,
we
will
avoid
using
gendered
honorifics
and
will
instead
refer
to
that
person
by
their
first
and
last
name
role
or
title.
There
are
two
reports
on
today's
agenda
and
I
would
like
to
remind
committee
members
that
if
amendments
are
brought
forward,
they
must
be
submitted
to
the
clerk
in
final
written
form
before
the
council
member
introduces
them.
B
D
You
Mike
thank
you,
chair,
just
wait
for
the
slides
to
pop
up
great
go
to
the
next
one.
Please
at
least
thank
you,
chair
and
good
morning
committee
members
today,
I'm
presenting
the
results
of
our
audit
of
office
furniture
purchases.
The
second
audit,
completed
by
my
new
office
I
included
this
audit
Topic
in
my
2022
audit
plan.
In
response
to
the
large
number
of
suggestions
I
received
virtually
for
my
first
day
as
auditor
general
in
particular,
the
acquisition
of
office
chairs
have
been
a
topic
of
public
discussion.
D
Although
the
tone
of
these
discussions
may
have
pointed
me
toward
a
negative
conclusion,
my
team
and
I
conducted
our
work
with
an
objective
frame
of
mind,
as
required
by
audit
standards
and,
as
we
always
will
my
role
as
auditor
generalist
to
report
with
complete
impartiality.
What
the
evidence
tells
me
this
includes
both
positive
and
negative
findings,
as
well
as
those
that
fall
somewhere
in
between,
and
we
have
all
three
in
this
report.
D
Thank
the
general
managers
of
both
real
estate
and
Facilities
Management
Supply
Chain
management
departments
for
their
positive
response
to
the
audit's
five
recommendations.
I
look
forward
to
observing
the
implementation
of
their
action
plans
in
the
months
ahead.
You'll
be
hearing
from
those
departments.
At
the
end
of
my
presentation,.
D
During
the
30-month
audit
period,
the
city
spent
just
short
of
six
million
dollars
to
purchase
repair
and
install
office
furnishings.
The
city's
procurement
is
Guided
by
legislation,
common
law
and
policies,
in
particular
the
city's
procurement
policy.
The
overarching
goal
of
the
procurement
policy
is
to
achieve
an
open,
transparent
and
competitive
procurement
process
that
provides
best
value,
minimizes
total
cost
of
ownership
and
incorporates
sustainable
and
ethical
procurement
considerations.
D
D
D
We
set
out
to
examine
whether
the
city's
procurement
policy
met
external
requirements,
such
as
alignment
with
trade
policies
and
internal
requirements
such
as
defining
roles,
responsibilities
and
processes,
and
whether
the
policy
aligned
with
leading
procurement
practices.
We
also
sought
to
ensure
the
policy
was
up
to
date
and
accessible
to
staff.
D
With
respect
to
purchases
We
examined
whether
office
furniture
purchases
were
made
based
on
achieving
best
value
for
the
city,
taking
economy,
ergonomics,
space
planning
and
sustainability
into
account.
When
selecting
furniture,
Best
Value
in
this
context
means
taking
into
consideration
factors
such
as
quality
and
warranty,
not
just
lowest
price,
in
other
words,
price
alone
does
not
determine
best
value.
We
also
looked
at
whether
the
city
followed
procurement,
related
policies
and
selecting
suppliers
and
when
making
office,
furniture
purchases.
D
We
didn't
examine
decisions
in
driving
these
procurements,
such
as
the
city,
space
planning
strategies
and
activities.
This
will
be
the
subject
of
a
separate
audit.
Next
year
we
also
didn't
look
at
office.
Furniture
for
public
spaces
purchases
of
telecommunications,
computer
equipment
and
peripherals
are
items
that
might
sit
on
a
desk
or
near
a
desk,
such
as
pen
holders
and
staplers
small
items
like
those
would
be
office
supplies
rather
than
office
furnishings.
D
For
the
most
part,
we
found
that
our
audit
criteria
were
met,
although
we
identified
some
opportunities
for
improvement.
Overall,
we
concluded
that
during
the
audit
period,
the
city
made
office
furniture
purchases
with
due
regard
for
Best
Value
within
established
cities,
policies,
guidance
and
priorities.
However,
we
found
exceptions,
exceptions
related
to
the
procurement
process,
the
city
used
to
qualify
office
furniture
suppliers.
D
E
Thank
you
Mike
and
good
morning,
members
of
the
auditor
general
committee,
as
Mike
noted
We,
examined
a
number
of
different
areas
within
the
audit.
The
first
area
We
examined
was
related
to
the
city's
procurement
policy,
which
is
the
framework
that
guides
all
the
city's
procurements,
including
those
for
office
furniture.
E
Overall,
we
found
that
the
city's
procurement
policy
was
accessible
to
staff,
had
an
appropriate
schedule
for
review
and
was
reasonably
comprehensive
with
respect
to
the
principles
in
public
procurement,
we
also
found
that
the
policy
was
generally
aligned
with
trade
agreements.
However,
it
required
some
updates
to
fully
address
Trade
Agreement
obligations.
Gaps
in
the
policy
were
noted,
related
to
established
Trade
Agreement
items
and
also
updates
to
trade
agreements
from
2022..
E
E
The
second
area
of
the
audit
focused
on
the
procurement
process
that
the
city
used
to
select
office
furniture
suppliers,
as
Mike
mentioned,
the
scope
of
the
audit
for
the
office
furniture
purchases
was
between
January
1
2020
and
June
30th
2022.
These
purchases
were
made
based
on
a
request
for
quotations
or
RFQ
process
administered
in
2016..
This
RFQ
laid
out
the
pricing
and
conditions
for
office
furniture
purchases
during
the
audit
period.
E
E
Also,
some
of
the
language
in
the
RFQ
could
be
interpreted
as
binding,
even
though
the
city
stated
it
intended
a
non-binding
procurement
in
the
document.
Next,
the
RFQ
was
76
pages
long
and
provided
12
business
days
for
potential
suppliers
to
respond,
which
may
not
have
been
long
enough
for
suppliers
to
provide
responses.
E
Lastly,
the
RFQ
did
not
provide
sufficient
detail
on
how
the
city
would
order
from
the
suppliers
on
the
pre-qualified
list.
Overall,
these
issues
were
identified
in
the
procurement
strategy
for
office
furniture.
Additionally,
we're
applicable,
we
identified
similar
items
with
the
city's
current
RFQ
template
that
may
be
used
in
office,
furniture
and
other
procurements.
E
Recommendation
two
is
specific
to
office
furniture
where
we
recommend
that
refm
and
SCM
update
the
city's
procurement
strategy
for
office
furniture
in
preparation
for
the
next
procurement
in
office
furniture
recommendations
3
relates
to
the
RFQ
templates
that
are
used
more
broadly
across
the
city's
procurement
activities,
where
we
recommend
that
SCM
and
Legal
Services
review
the
templates
guidelines
and
processes.
This
includes
ensuring
compliance
with
trade
agreements,
use
of
consistent
language
throughout
the
templates
and
ensure
suppliers
are
provided
with
sufficient
detail
on
the
city,
selection
process
and
method
of
ordering.
E
Next
time,
the
next
area
of
the
audit
focused
on
was
in
achieving
Best
Value
in
office
furniture
purchases.
The
first
set
of
findings
relate
to
how
the
city
selected
office
furniture.
We
look
for
the
city
to
have
considered
a
variety
of
factors:
When
selecting
office
furniture
in
its
procurements,
as
Mike
mentioned.
These
factors
include
those
such
as
ergonomics,
warranties
and
repairs
and
price,
and
to
have
used
an
assessment
process
that
assigned
weights
to
these
factors
according
to
their
relative
value
or
what
is
termed
a
weighted
assessment
process.
E
We
found
that
refm
used
the
results
of
past
assessments
carried
out
between
2017
and
2015
as
part
of
past
procurements
to
guide
office
furniture
purchases
within
the
audit
period.
In
our
walkthrough
of
these
past
assessments,
we
found
that
the
city
set
out
to
identify
office,
furniture
systems
and
models
that
would
serve
as
the
city
standards
for
a
minimum
of
10
years.
E
However,
we
found
that
refm
did
not
have
documented
guidelines
on
when
and
how
often
to
conduct
these
weighted
assessments
and
when
to
refresh
past
assessments
when,
while
compatibility
to
existing
furniture
systems
is
important,
a
periodic
refresh
of
the
city
standard
models
for
office
furniture
would
provide
the
city
with
the
opportunity
to
consider
changing
factors
such
as
the
city's
needs
price
and
quality.
This
would
also
be
an
opportunity
to
reconfirm
past
results
and
make
adjustments
where
needed,
to
ensure
ongoing
best
value
for
office
task
chairs,
specifically,
the
city
provided
us
with
documentation
on
three
assessment
processes.
E
It
conducted
from
2007
and
2015.
in
two
of
the
assessments
available
documentation
linked
the
results
of
the
assessments
to
the
decision.
However,
in
one
of
the
assessments,
Attica
documentation
was
not
retained
for
review
by
our
team.
Lastly,
we
found
that
refm
did
not
carry
out
and
document
a
weighted
assessment
process
for
newly
introduced
Furniture
items.
E
Although
refm
introduced
the
new
items
as
part
of
pilot
programs
using
a
weighted
assessment
process
to
select
office,
furniture
would
enable
the
city
to
demonstrate
Best
Value
in
its
purchases
next
slide.
To
address
these
findings,
we
recommend
that
refm
develop
guidelines
on
when
and
how
often
to
conduct
assessments
and
reassessments
on
office
furniture
items
and
systems
to
ensure
best
value.
Additionally,
given
the
importance
of
documentation
in
supporting
the
assessment
process
and
an
informing
future
decisions,
we
have
recommended
that
our
refm
ensure
adequate
documentation.
Linking
assessments
to
decisions
is
developed
and
retained.
E
The
second
part
of
this
finding
relates
to
the
achievement
of
Best
Value
in
office
furniture
purchases
included
price
list
with
suppliers.
We
found
that
the
city
Supply
agreements
with
pre-qualified
office
furniture
suppliers
included
prices
for
commonly
purchased
office
furniture
items
for
these
items.
Suppliers
held
prices
at
2016
levels
for
three
years,
with
some
suppliers
continuing
to
hold
prices
at
2016
levels
for
subsequent
years
for
specific
Furniture
items.
E
However,
not
all
furniture
purchased
within
the
audit
period
had
prices
specified
in
these
agreements.
Specifically
rafm
indicated
that
it
was
not
included
when
it
introduced
office
furniture
items
as
part
of
pilot
programs
going
forward.
We
have
recommended
that
refm
continue
to
build
on
its
existing
processes
and
establish
price
lists
in
Supply
agreements
for
commonly
purchased
office
furniture
items,
including
new
furniture
items.
E
E
D
Thank
you,
Jenny.
We
have
two
recommendations
for
the
committee
to
consider
that
it
received
the
report
and
endorsed
the
recommendations
and
that
it
recommend
the
report
to
council
and
it
endorse
the
recommendations.
But
before
we
get
to
that,
perhaps
chair
would
be
a
good
time
if
I
suggest
to
see
a
comment
from
from
the
city.
F
First
of
all,
thank
you
to
Mike
and
to
Jenny
I
just
would
like
to
say
thank
you
to
you
for
this
comprehensive
report
and
the
recommendations,
and
we
really
appreciate
the
time
that
the
team
has
taken
to
really
get
an
understanding
of
our
processes
and
and
with
that,
we
fully
support
the
recommendations
and
I
just
wanted
to
especially
recognize
Mike
at
the
beginning
of
this
process,
because
it
was
the
first
time
we'd
under
we
undertaken
this
with
our
our
teams
sat
down
with
our
whole
team,
and
we
talked
very
much
about
the
process
of
very
transparent
on
on
the
approach,
how
we
would
provide
feedback
and
I
think
together,
Mike
and
I
really
made
sure
that
the
teams
we're
going
to
work
collaboratively
and
we
all
felt
we
were
working
towards
the
same
goal,
which
was
improving
our
processes
here
at
the
city.
F
Just
as
far
as
some
of
your
recommendations
in
the
report,
we
are
pleased
that
our
procurement
processes
reflect
positively
on
our
on
how
we
procure
goods
and
services
here
at
the
city.
It
is,
as
Council
knows,
it's
an
area
that
we've
focused
on
quite
a
bit
over
the
last
years
to
really
make
sure
that
that
we
were
getting
best
value
for
our
goods
and
services
purchases.
But
of
course
there
are
a
number
of
areas
that
were
identified
in
the
audit
and
we
do
appreciate
that
feedback.
F
As
Jenny
mentioned,
we
do
regularly
do
a
comprehensive
review
of
our
procurement
policy,
which
we
will
be
doing
this
year,
and
these
recommendations
will
be
factored
into
that
as
as
well
as
a
few
other
ones
that
you
Council
will
see
when
we
when
we
bring
forward
that
report.
We
also
work
very
closely
with
our
legal
department
on
templates
and
guidelines,
and
that
is
really
helpful
as
far
as
consistency
and
efficiency
in
working
with
vendors.
F
That
information
is
very
clear
and
within
our
organization
making
sure
that
contracts
can
get
approved
quickly.
So
it
was
very
helpful
to
get
sort
of
a
third
party
view
on
those
templates
and
and
and
how
you
know
they
may
be
interpreted
by
others,
and
so
we'll
definitely
make
sure
that
we
make
those
changes
so
that
there
has
effective
as
as
possible.
So
again,
thank
you
very
much
and
we
fully
support
the
recommendations
and
we'll
be
implementing
those
in
2023.
G
Thank
you,
counselor
I'm
from
counselors,
so
really
appreciate.
G
Dr
General's,
review
of
the
the
office
procurement
and
the
furniture,
audit
and
I
really
want
to
thank
Patrice
and
her
staff
as
well
for
helping
us,
because
I
think
that
if
we
hadn't
had
all
of
the
collective
help
from
all
of
the
other
departments
that
we
work
with,
the
the
audit
probably
would
have
not
been
as
as
well
thought
out,
but
also
want
to
say
that
the
process
really
allows
management
to
look
at
the
recommendations
and
and
look
at
them
in
the
in
the
the
light
of
being
a
really
good
check
and
balance,
and
so
I
think
that's
how
we've
approached
the
five
recommendations
we've
taken
them
seriously.
G
We
work
positively
with
the
audit
auditor
general
and
their
staff.
There
had
been
some
concerns
with
our
staff
around
how
the
audit
was
being
presented
and
I.
Think
we've
worked
through
that
really
really
well
and
I
also
want
to
say
that
you
know,
in
addition
to
all
of
the
recommendations,
we
actually
recognize
that
we
were
probably
in
a
good
place
right
now
as
we're
starting
to
reduce
office,
space
and
Furniture
requirements.
G
I
think
going
into
the
future
the
hybrid
environment
for
the
work
is
going
to
reflect
positively
and
how
we
actually
proceed
forward
and
then
recommendation
regarding
the
updates
to
our
procurement
strategy
for
the
office
Furnitures,
creating
better
guidelines
to
conduct
the
ergonomic
assessments,
establishing
price
lists
and
for
our
commonly
used
furniture
is
something
I
think
is
going
to
be
positive
into
the
future.
We
have
two
staff
members
from
rafm
right
now,
one
on
line
and
one
here
in
council
chambers
to
address
any
questions
you
may
have.
Thank
you.
B
Sherman
appreciate
that
Mike
any
further
comments
from
you.
No
thank
you
chair,
right
and
and
do
recognize
Alexander
Ralph
here
from
procurement
in
the
chambers
as
well
we're
going
to
move
over
to
questions
from
the
committee,
starting
with
counselor
dominato.
H
Thank
you
chair
and
thank
you
for
the
presentation
and
update
I'm
just
going
to
Rattle
through
a
few
questions.
The
first
one
was
just
in
the
context
of
the
scope
of
the
audit
that
you
outlined
the
scope.
Did
it
include
office,
furniture
that
might
be
procured
for
the
purpose
of
working
at
home
and
does
the
city
of
Vancouver
undertake
that
so
one
is?
Is
that
part
of
the
scope
of
this
audit
and
does
the
city
of
Vancouver
support
office
furniture
for
staff
working
from
home?
Thank.
D
You
for
that
question:
councilor
dominato-
that
was
not
part
of
the
scope,
but
I
think
I
probably
would
defer
that
question
to
City
management
to
to
answer.
Okay,
the
rest
of
it.
H
Okay,
yeah.
Okay.
Thank
you.
I
appreciate
that,
in
with
respect
to
the
pre-qualified
the
RFQ
for
the
pre-qualified
list,
what
is
the
scheduled
rotation
for
updating
that
RFQ
City?
Do
we
have
a
standard,
it's
reviewed
every
seven
years
or
there's
a
new
RFQ
for
new
suppliers,
because
that
happens
commonly
new
suppliers
come
on
and
they
want
to
be
part
of
that
pre-qualified
list.
So
how
do
we
approach
that?
Is
there
a
scheduled
every
three
four
years
or
is
it
just
as
new
suppliers
approach
us?
What's.
I
Thank
you
for
the
question.
Alex
Ralph
Chief
procurement
officer.
There
is
a
requirement
in
our
trade
agreements
and
specifically
with
our
European
Union
trade
agreement,
to
be
able
to
refresh
our
pre-qualifications
every
three
years.
So
since
the
that
requirement
came
into
effect,
we've
been
doing
that
for
all
of
our
pre-qualifications.
H
With
respect
to
the
price
list,
so
we
undertake
these
pre-qualified
lists
to
save
time
and
to
be
more
efficient,
then
how
are
we
looking
at
that?
How
are
we
putting
I
guess
an
affordability
lens
on
okay,
I've
got
five
or
ten
suppliers
that
can
choose
from?
Are
we
getting
quotes
directly?
Do
we
have
that
price
list,
or
is
that
what
I
see
from
the
recommendations
that
we
didn't
have
a
price
list
to
refer
to
and
that
that
would
be
a
standard
practice
going
forward?
H
I
Yeah,
so
what
we
do
with
this
pre-qualifications
is
we
establish
a
price
list
for
the
most
commonly
used
items,
but
it's
not
comprehensive
or
it
would
not
include
everything
that
we
buy
so
each
time
that
we
have
a
requirement.
I
We
would
go
and
use
these
pre-qualification
lists
and
ask
the
vendors
to
be
able
to
quote
on
those
items
or
maintain
the
prices
that
they
have
already
in
contract
for
us
and
then
on
a
project
by
project
basis
determine
which
might
be
the
best
value
to
be
able
to
purchase
the
office
furniture
requirement
for
the
project.
Okay,.
H
Great
and
then
last
question
is
what
is
our
our
policy
and
procedure
framework
around
evaluating
and
assessing
the
need
for
replacing
Furniture
again?
Is
that
because
I
think
that's
touched
on
a
bit
in
the
recommendations,
but
is
that
on
a
regularly
scheduled
every
certain
number
of
years
or
is
it
by
Department?
Does
it
vary
depending
on
the
nature
of
the
work?
So
if
I
could
get
some
senses
to
line
of
sight
into
what
that
looks
like.
H
Every
10
years,
okay,
okay,
do
we
have
three
minutes
or
five
minutes
for
questions
chair,
I'm,
gonna
indulge
a.
B
H
You
know
what
I'll
I'll
pause
there
I
appreciate
the
generous
offer,
but
I
see
Council
Montague
on
the
Queue.
Thank
you.
J
Yeah
thanks
chair,
I,
appreciate
the
report
and
I'm
all
about
getting
ongoing
best
value
for
for
our
money.
J
I
just
had
one
quick
question
and
it
related
to
actually
the
very
first
page
where
it
talks
about
a
six
million
dollar
being
spent
in
the
30-month
scope
of
the
audit
and
I'm
just
wondering
so
it's
like
200
000
a
month,
so
I'm
wondering
was
there
an
outlier
there
or
two
where
we
bought
an
enormous
amount
of
office
furniture
for
something,
or
is
this
pretty
typical
over
a
30-month
period
to
be
spending
six
million
dollars.
D
J
G
K
Sorry
about
that
good
morning,
everybody
Paul
fazicas
manager
of
Interiors.
There
were
two
or
three
large
projects.
During
this
period
one
was
510
West
Broadway,
which
was
the
relocation
of
all
of
PDs
staff,
and
the
other
was
Marine
Gateway.
K
Another
project
where
we
needed
a
lot
of
furniture
also
was
at
West,
8th
Avenue.
So
this
this
was
a
result
of
the
inordinate
number
of
Staff
being
hired
and
we
needed
to
accommodate
them
in
a
new
location
with
new
furniture.
B
Great
thanks,
councilor
Vermont,
again
not
seeing
anything
from
Archie.
You
know
maybe
just
quickly
pass
the
chair
over
to
Vice,
chair,
Boyle
I
have
a
couple
of
questions
myself.
B
Yeah
so
now
I
know
that
explicitly
we
weren't
tying
this
to
the
sees.
B
D
Ergonomics
were
a
factor
taken
into
consideration
for
individual
Furniture
items,
although
it
tended
to
be
more
of
a
pass
fail.
So
did
this
particular
item
meet
the
city's
ergonomic
requirements
or
did
it
not
and
if
it
did,
then
it
could
move
forward.
If
not,
then
it
was
no
longer
considered
for
for
purchase.
That
was
my
understanding,
I'm,
not
sure,
if
there's
anything
else
that
the
city
would
like
to
speak
to
in
terms
of
the
the
details
behind
that.
K
B
Okay,
that's
fine!
Thank
you
back
to
the
audio
General
I
guess
you
know
this.
This
particular
story
had
some
media
legs
to
it
dubbed
chair
gate
at
one
point
and
and
I'm
just
curious,
I
I
see
through
the
recommendations,
a
lot
more
transparency
around
procurement
and
stuff,
any
any
any
additional
thoughts
on
how
better
to
communicate
these
in
advance
of
them
becoming
a
story
that
perhaps
doesn't
have
a
lot
of
weight
to
it
and
when
we
dig
deeper.
D
I'm
afraid
you're
asking
me
chair
about
an
area
of
media
relations.
That's
pretty
much
outside
of
my
area
of
expertise,
but
the
reality
is
is
that
a
good
procurement
process
will
be
transparent,
that
any
vendor
that
wants
to
do
business
with
the
city
will
have
the
opportunity
to
to
do
so
and
be
considered
equally
with
any
other
vendor
and
I.
Believe
that's
what
our
recommendations
are
driving
towards.
B
And
so
in
follow-up
media
interviews,
where
they
generally
satisfied
with
with
the
auditor
general
work.
D
B
Yeah
no,
no
I,
think
to
me
this
is
a
media.
Attention
came
first
and
you've
definitely
handled
the
the
inquiries
related
to
it.
Okay,
that's
good
for
me,
then,
thanks.
B
Okay,
seeing
no
further
questions,
then,
would
somebody
like
to
move
a
motion
moved
by
councilor
Domino's
second,
by
councilor
Boyle,
any
discussion.
L
Just
to
say,
I,
I,
appreciated
reading
this
report
and
appreciated
the
the
staff
response
to
it
as
counselor
fry
alluded
to
it
certainly
was
a.
L
It
became
a
big
media
issue
and
and
in
our
positions
hard
to
have
a
sense
of
what
the
facts
were
within
this
sort
of
drama
of
it
all,
and
so
I'm
really
appreciate
the
the
thorough
and
thoughtful
look
into
it
and
overall
the
sense
that
we
have
good
and
appropriate
policies
and
that
there
are
room
places
for
improvement
and
that
staff's
response
was
was
diligent
and
thoughtful
on
that
front.
L
So
just
wanted
to
acknowledge
all
of
that
and
and
that,
hopefully,
this
is
all
one
piece
of
rebuilding
the
public
trust
that
can
get
eroded
when
issues
get
so
sort
of
blown
up
in
the
media
like
that
that
this
helps
lay
a
foundation
that
we're
that
we're
both
doing
a
good
job
and
that
we
can
continue
to
improve
that
so
I.
Just
acknowledging
all
of
that
things.
H
Thank
you,
chair
and,
and
thank
you
to
the
auditor
General's
office
and
to
our
city
team,
for
the
work
and
and
appreciated
hearing
the
comments
that
that
this
was
collaborative
in
nature
and
and
recognizing
that
there's
different
roles
and
responsibilities
in
terms
of
the
auto
General's
office
and
that
of
our
staff.
But
at
the
end
of
the
day,
it's
in
the
public
interest
that
we
have
the
auditor
General's
office
here
and
also
working
and
and
examining
different
aspects
of
City
governance
and
Department
work.
H
I'll,
add
I,
do
Echo
the
comments
of
my
colleague,
counselor
Boyle,
with
respect
to
seeing
that
and-
and
you
noted
this
earlier
on,
Mike
that
you
know
there
was
such
a
heightened
attention
on
this
and
Spotlight
that
it
appeared.
Maybe
that
first
blush
that
potentially
you'd
have
negative.
H
H
The
city
is
working
with
there's,
certainly
some
areas
of
improvement
and
I
think
the
biggest
challenge
and
that
we
have
in
the
public
sector,
whether
it
be
local
government,
provincial
or
federal,
is
demonstrating
value
for
money
to
taxpayers
and
which
reinforces
the
importance
of
having
really
robust
systems
and
transparency
to
demonstrate
that
accountability
to
the
public
around
these
things,
because,
as
was
noted
by
chair
fry,
this
was
deemed
chair,
gate
and
heightens
during
a
time
of
the
pandemic
when
it's
just
very
challenging
the
city
and
but
as
as
we
see
we're
facing
a
constant
battle,
as
we
have
conversations
in
the
city
about
just
on
the
heels
of
the
budget,
about
demonstrating
value
for
money
and
the
services
that
we
delivered.
H
That
are
very
essential
to
serving
the
public.
But
I
do
have
I'm
I'm
I'm
feeling
optimistic
that
with
having
these
ongoing
Audits
and
the
work
of
the
independent
auditor
general
that
it
will
rebuild
that
confidence
in
government.
And
it
adds
to
the
transparency
and
accountability
that
we
wanted
to
see
through
the
city
and
so
I'm.
Happy
to
endorse
the
recommendations
and
look
forward
to
Future
reports.
B
And
I'd
just
like
to
take
a
moment
to
thank
Mike
and
Jenny
and
the
whole
AG
team
for
the
work
on
this
and
really
appreciate
this
comprehensive
report
also
want
to
thank
Armin
and
Patrice
for
attending
today,
and
and
also
thank
Alex
Ralph
and
Paul
physicus
from
procurement
for
for
their
work
on
this.
Thank
you.
Everybody
I
think
this
is
well
appreciated
and
and
appropriately
responsive
to
some
of
the
concerns
that
we
heard
as
part
of
chair
gate,
2021..
B
B
Sorry,
we've
we're
calling
the
vote
and
yeah,
but
if
we
can
and
I
believe
folks
have
already
voted.
B
B
No
I
believe
it's
it's
it's
just
these
two.
These
are
the
two
sort
of
enactment
and
and
like
I
say
in
the
future.
C
And
first
my
apologies:
I
was
working
trying
to
get
the
blinds
down
lost
track
of
the
vote
there.
So,
as
I
was
saying,
this
is
item
number
two
on
the
agenda.
You
had
requested
at
your
meeting
on
February
2nd
to
take
a
look
at
the
terms
of
reference
for
the
auditor
general
committee
and
to
look
at
adding
an
alternate,
because
the
terms
of
reference
currently
indicates
four
of
the
five
members
which
is
a
high
threshold
and
therefore
to
help
with
ensuring
we
don't
have
to
cancel
meetings
without
having
a
full
Quorum.
C
The
committee
requested
it
having
the
terms
of
reference
altered
to
allow
a
alternate
member.
We
have
worked
with
legal
services
to
do
so,
and
we
attached
those
appendix
a
to
the
report
that
has
been
published
for
the
public
and
also
provided
to
the
committee
members
and
council
members.
C
It
shows
the
required
revisions
to
the
terms
of
reference
in
order
to
make
that
happen.
I
can
certainly
put
it
up
on
the
screen
if
you
require,
but
first
I'll
just
read
the
recommendation,
and
if
this
recommendation
then
would
go
to
council
and
it
would
effectively
allow
that
alternate
member.
For
this
committee,
so
the
recommendation
States
and
it's
up
on
the
screen-
that
the
auditor
general
committee
recommend
Council
that
Council
adopt
updated
terms
of
reference
for
the
auditor
general
committee
as
I
identified
an
appendix
day
of
this
report,
and
the
report
is
dated.
C
Update
to
auditor
general
committee
terms
of
reference
and
the
purpose
is
to
add
an
alternate
voting,
Committee
Member
position
and
further
there
was
some
work
to
ensure
that
we
would
have
a
name
to
put
forward
for
you,
so
this
could
be
affected
immediately.
So
the
re
the
recommendation
says,
suggests
and
further
the
council
appoint
counselor
show
as
the
alternate
memory
effective
immediately
and
I
can
advise
you
that
counselor
Joe
is
agreeable
to
do
so.
H
Thank
you,
chair
and
I
appreciate
the
update
and
recommendation
of
having
an
alternate
I.
Think
that's
prudent.
I
was
just
curious
if
the
committee
had
any
discussion
about
changing
Quorum
from
Ford
to
to
three
and
and
if
there
was
a,
if
it
wasn't
discussed
what
the
right
or
if
it
was
discussed,
what
was
the
rationale
for
rejecting
it
right.
C
Thank
you
for
the
question:
counselor
Don
monado
and
yes,
that
was
the
original
motion
put
forward
without
February
2nd,
and
it
was
amended
presumably
to
keep
that
threshold
High
For
This
committee,
but
to
deal
with
the
matter
of
not
having
to
cancel
meetings
having
an
alternate
in
place
so
that
it
effectively
does
the
same.
B
Okay,
seeing
no
further
questions
would
somebody
Like
to
Move
Motion
by
counselor
Boyle
seconded
by
Montague,
all
in
favor
I
guess
open
up
the
voting
Crest
on.
A
A
A
No,
that's
no
problem.
I
just
had
one
sort
of
editorial
comment
before
the
the
appendix
A's
approved
and
Tina
I
guess:
there's
a
question
to
you:
in
in
membership
Part
B
six:
you
refer
to
four
A
and
B
and
I'm
wondering
if
that
should
be
5A
and
B.
A
The
what
I
was
referring
to
was
in
paragraph
four
b
six,
it's
referred
to
four
A
and
B
and
I
think
it.
The
reference
should
be
to
5,
A
and
B.
C
C
B
Okay,
great
so
with
that
understood,
then
we'll
just
move
back
to
the
formal
vote
of
this
item
number
two.
B
Asses
with
none
of
post,
okay,
this
concludes
item
two
on
the
agenda
and
our
business
of
the
day.
So
can
you
get
a
motion
to
adjourn
counselor
dominato
seconded
by
counselor
Montague,
all
in
favor,
say
yay,
all
opposed,
say,
nay,
motion
carries
unanimously.
This
meeting
is
adjourned.
Our
next
scheduled
auditor
general
committee
meeting
is
on
May
15
2023
at
9,
30,
A.M,
auditor,
general
Mike
and
counselor
Montague.
We
will
stick
around
after
a
brief
break
to
handle
some
additional
business
and
rc2
are.