City of Watertown, SD 2018 City Council Meetings, 15 Oct 2018

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From YouTube: City Council Meeting 10 15 2018

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Agenda Items include Resolution No. 18-42, 18-43, 18-44 and 18-47 as well as Ordinance No. 18-21 and 18-22.

A

Good evening I'd like to call to order the City Council meeting of Monday October 15 2018, please join me in the Pledge of Allegiance.

A

Roll call please.

B

Okay, Albertson absent Bueller Danforth here.

C

B

Absent man, T absent Roby, yeah, Sola, yeah Thorson here.

D

B

Howard here.

D

B

A

Thank you and before we get started tonight, I would like to mention that since our last City Council meeting former city council, member Russ, Wilkins passed away and I would like to take a moment of silence to remember him. He was a great councilman and a really great man and he's dearly missed by many. So let's take a moment of silence.

A

Thank you on a little bit nicer note. Today we had the 10,000th passenger board, an airplane at the Watertown Regional Airport, so that makes the day a very happy day good day for all of us. So moving on the first item on the agenda is approval of the consent agenda. It's a motion, a whole bunch of them, I will say move by. Why and second by Roby any discussion all those in favor signify by saying aye. Those opposed signify by saying, nay motion carries.

A

The second item is public comment, and this is the time set aside for anyone to come forward and talk about something not on the agenda. I, don't see anybody that wants to do that. So move on item number three is approval of the agenda. Is there motion and second moved by bill Hauer? Second, by Bueller any discussion, all those in favor signify by saying aye. Those opposed signify by saying nay motion carries item.

A

4 is 2018, Street improvement projects, assessment role, resolution number, 18, 42, I'll, look for a motion and second for approval and then I will open the public hearing. Is there motion motion by dam for second by Bueller? Okay, this I will go ahead and open the public hearing and let Colin describe this project.

E

Thank you ma'am.

E

This was an assessment project for the curb and gutter along third, the north side of 3rd Avenue Southwest. This had many missing missing pieces of curb and gutter, and it was we were redoing that road. So we asked all jacent landowners if they would like to participate in an assessment to establish that curb line all the way along the north side, and it was passed and that's where we are today.

E

E

Send out and I contacted a couple just recently landowners about a minor adjustment that we had to make. But yes, that's where we are today.

A

All right is there anyone else that would like to talk about this so come forward, see none I will close the public hearing, Kristen I, guess.

B

I'd, okay, sorry I'll just say a little bit as a refresher on the special assessment process that we're at now for item 4, 5, &, 6. Those will. After this meeting we turned over to the county so that they're aware of them. That then gives the opportunity, from November 1st, until the November 30th for these property owners to come and pay their assessment to the city if, after November 30th, it hasn't been paid.

B

That is the time when it's turned over to the county and will be put on the property taxes for 2019 for the ten years. So.

A

Thank you. Anyone else have any questions or comments. Councilman Roby.

C

Well, this is a resolution. Are there any there's, nothing new with an ordinance change here? It's just it's just stating the facts as they are right.

A

And this project is done right. This.

E

Project is completed. Yes,.

A

Councilman Villar I've.

F

Got a question in general: what we spell out in the resolution, I think in both four are all three four five and six a 10% interest rate. I know we had someone appear before us a few months ago expressing some concerns and we had talked about possibly a lower interest rate. In that case, how does how does an individual apply or come to us or what what's the procedure? If there is a request for a lower interest rate.

G

B

That actually should have probably been done before this point, because this is how it's um posted for the notice of hearing is at the ten percent. I did go back and do some searching, and we have only at one time ever done anything under the ten percent, and that goes back to like nineteen. Ninety seven is when I there was one instance where it was lower. Otherwise it's always been the ten percent on our special assessments.

A

Anything else, alright, I'll look for action, all those in favor signify by saying aye. It was opposed signify by saying, nay, motion carries item number five is the 2018 street improvements project assessment, rule resolution number eighteen 43, and this is the 26th Street southeast one, which was discussed briefly in the committee meeting. So I look for a motion and second for approval and then I will open the public hearing move by councilman Bueller second by Councilman, Thorson, okay, Colin! Would you please review this? Yes, thank you.

E

So this is to extend 26th Street southeast to the north. We're still mission missing a little section to the north this, but this is an assessment project that was actually sent motion by one of the landowners they eventually bought the other side. So, as you see, we only have two landowners, but three Lots that are being assessed for this project. This is a new road construction, so that includes term of gutter, asphalt, storm, sewer, sanitary sewer, water.

E

This project is still under construction, so it's not complete.

A

Okay, is there anyone in the public that would like to speak on this I'll open the public hearing for that I, don't see anyone so I will close the public hearing and we did discuss moving forward with this project that there we maybe shouldn't, pave it this year, what we should do with the water services and we'll be discussing that amongst the staff. But meanwhile we can move forward with the assessment and we recommend that the staff recommends. That so does the council have any questions before I take action, councilman, Danforth, mayor.

H

If I can and I had a very good discussion about this and our finance and Public Works meeting prior to no and in my opinion, there just seems to be a lot of unanswered, questions on this and I would be hesitant to approve the assessment. If we don't know truly what and when we're going to be doing something. Is there what's the downside of not doing this assessment today in doing it when we do know more of what the intentions are and the timing of those intentions? What's the downside.

I

C

I

Of the downside would be that we would not be able to make the statutory deadline to get those assessments on the 2019 tax roll, and so my understanding would be that we would carry that cost until until next year. So if you approve it today and we end up now something changes substantially. For example, we decide not to do the road and some event. Then there is procedure and statute that allows us to come back and amend the assessment role.

I

Then we would just inform the county to reduce the tax tax assessment and their 2020 tax would then go down from 2019. So.

H

There is a process in the event that the detail that we are asking for I think we should have. There is a process that, if this gets put off that either the landowner or the city can go back and say we need to pull that back and do an adjustment. Then, as long as there is that process that I'm fine with it and.

I

There has been cost expended already, so if the project stopped today, there would still be cost to be recouped, so I think it'd be advisable to move forward on the assessment today.

A

Right councilman, Villar I got.

F

A question again, procedurally I mean Colin. You said this is not. This is not done, but is the the dollar amount that we've got in front of us? Is that a good number, or how do we deal with it? If that is not the ultimate dollars that we're looking at.

E

Yes and I'm gonna actually refer this to Matt and and/or Kristen that we did have a long discussion between the three of us on how to go about this one because you'll see it on the next item that we discuss as well that that project is not done as well, so I'm gonna hand it over to Matt. Now.

I

Well, we would come back and amend the assessment role, but we couldn't get the true assessment rollin for the 2019 tax roll, so in 2020 those taxes would be adjusted some if we had to come back and adjust the assessment role. The other option is to if it's a de minimis amount, five hundred bucks, the city could just eat the cost.

A

We have options, anyone else.

A

Okay, we have a motion, a second for a pool, all those in favor signify by saying aye. Those opposed signify by saying, nay motion carries item number. Six is 2018 sewer, improvement projects, assessment role, resolution number 18 44, and this is for the sanitary sewer project in 13th, Avenue, South East in iron, Z addition, so look for a motion and second for approval, move by Bueller second by Danforth and I will open the public hearing. Is there anyone here to talk about this?

A

Don't see anyone so I'll close the public hearing and as callin to explain it. Thank.

E

You mayor this project has been in front of us before as larger discussions. I guess, as you can see by the outline, I, don't know if my screens up actually but in your packets, you can see this project is not to extend into the roadway. It's all gonna be done within the boulevard area, and this is to update their sanitary sewer in the lift station in the area to city standards.

E

So we can then take this road over and that's kind of where we're sitting to this project is also not complete just for different circumstances with materials and equipment not being delivered at this time.

E

A

Where we are any questions or comments about this one, all right and I look for action. All those in favor signify by saying aye. It was a post signify by saying nay, motion carries item. 7 is the special assessment role for weed cutting and I'll look for motion in second for approval by Councilman ville, our second by Councilman, Solem and I'll open the public hearing. Is there anyone here to talk about this see no one I will close the public hearing and ask cristen to explain this.

B

Thank You mayor, um this is just a little bit different than our it's not really a special assessment. This is for the weed cutting that we do throughout the year. These individuals have had the opportunity they receive bills from the finance office to come in and pay. If we make no contact and they haven't paid by this time, then it this will be turned over immediately to the county and they at that point will not have the opportunity to come in and pay at the finance office.

B

So these are turned on or immediately to the county, Thanks Thank.

A

You Kristen calls Monday on forth.

H

Every time this comes before this, this just eats me alive here, I'm, going to ask a question: I'm gonna make a comment Matt what matter Christian? What do we have in regards to the ability to dictate what these costs are? Do we have full ability to do what those costs are and what we we charge back?

H

Is that dictated some other manner, I. Don't.

I

Believe so I think we've set that I'm, not sure if it's in our fee resolution or if it's just a department rate that Rob has set I, don't know if there's any other source that would dictate that cost to us. I'm.

H

And I don't know, I'd see these numbers and I, don't know if that's one cutting or ten cuttings I don't know that, but we are tolerating and we are enabling people to utilize the city as a supplier in this case and I am struggling, a I think I'm. Sorry. But it's a it's a pride issue. It's a responsibility issue. It's a it's a using city resources that could be put someplace else to even deal with these things and I believe that our our fees that we charge need to be painful they.

H

Otherwise, if I'm, an owner of a property and I'm someplace else and I get 50 bucks added here and there maybe that's about what it cost me anyway. So why not just let the city deal with it? It needs to be painful. You know I, hear time and time and time again that there's things within our city that we need to be aware of, and we need to clean up ours. Our city has land owners and property owners.

H

Every one of these becomes an eyesore every one of them because of the process that it takes to get it done, and.

H

What we're doing is we're taking these people and we're charging them something which is the equivalent of putting them on a naughty chair and I think it has to hurt and I I've said this before and every time it comes up every year. It's it just really is a waste of the city's resources to even have to do this, and unless we make it very painful that somebody wants to accept the responsibility that they should have we're going to continue doing this and we're going to waste city resources and that's my bandwagon. Sorry.

A

Okay, well, that's that's fine and and I think the street superintendent does explain the rates and ask for your blessing, if not direct approval every year. um Kristen is I. Don't know that this is in their fee schedule, though, because it's not a service, you can order. No.

B

um I do think, though, with the comments that were just made I do think this would be an appropriate time in the next couple meetings. If we want to have that discussion with it, because at this point we won't be seen. This is kind of the cutoff point where we won't see any more of the weed cutting, and these will all be given now over to the county.

B

So we kind of start with a clean slate, so I think it would be inappropriate, even if we wanted to discuss it in the next committee meeting and then bring it.

D

B

Know I can put that for the committee and then bring it forward for an actual council approval. That's.

A

A good idea and I'm sure that whoever does the services is, you know wanting your guidance so that they don't have to be the heavy hand saying this is how much I'm charging so put that on the next agenda.

A

All right, any other comments, I, don't look for action, all those in favor signify by saying aye. Those opposed signify by saying, nay motion carries item number. Eight is ordinance number 18-21 amending chapter 2.01 regarding allowable locations for special alcohol beverage licenses, and I'm going to ask for a motion and second for approval, and there is no public hearing so we'll just move from there. So I have a motion from Bueller there, a second second from Thorson, okay Matt. You want to tell us about this. Yes,.

I

Man thanks currently our special event. Alcohol license ordinance requires that the applicant get a conditional use permit for the property that they're going to be utilizing that special event license we're at they're gonna, be using that special event license what that's caused for the city over the years of those locations that have come forward. They want to have special events that the zone that they happen to be in does not allow for a bar Tavern in that zone is a conditional use.

I

We've done these things called temporary reasons and then conditional uses, and then they come forward for the special that permits just to get a story we would like to be, and so what this will do is remove that requirement. It would still require those applicants to come forward and request that special event license.

I

The council would still one of the things that the council would look at is the location, so you can still have the ability to deny an applicant based on a location if we feel if the community feels it's not a proper location for a fern event, but that's the gist of what this ordinance would do.

A

Thank you, I think this is a much better way to handle it then the way we have been handling does anybody have any questions or concerns there.

H

Still be opportunity for public input on those types of things in as the councillors it resonate. So if there's public concern correct.

I

H

A

Everyone they have been going through kind of a convoluted process. Yeah.

I

In fact, public input or public hearing is required unless the applicant currently owns a license and is applying for a special event at a publicly owned facility. So there's a kind of an exception in there, but.

A

All right any other questions or comments, all those in favor signify by saying aye. Those opposed signify by saying nay motion carries item. 9 is approval of the 2018 update to the long term, equipment, replacement schedule and capital projects plan. So look for a motion, second, for approval moved by Ville Hauer second, by Roby Kristen. Would you describe this for.

B

Us if it looks different this year, yeah thank you mayor. The next three items, I'll just kind of touch on they're kind of our final steps for our 2019 budget. This would be the long-term capital plan that we discussed the one night, basically the attached to the agenda, and then the book that'll be going out once it's approved onto the website. This will be the long-term capital plan for the city of our town.

B

A few of the changes were that we did this year as we remove some of the smaller things and we stuck kind of to that $50,000 limit. So we could really grasp what the the big capital items are in our our projects that we want to kind of get in into the plan for the city, so other than that. This is just the plan that we have. This is not it's a little bit different than the budget. This plan does not tie us to anything. This is our plan.

B

Doesn't lock us in if we change it next year, there's there's nothing that really affects, though, except.

A

That we should be Bo.

B

That we should.

A

Write any questions for Chris councilman, Valar krishna.

F

I assume I didn't go through and cross-match this with our first draft. This incorporates a changes, then that we thought we acted upon here a couple months ago,.

B

That is correct everything that came out of the public hearing for the capital. um The long term capital plan is seen now in this book, so.

A

Excellent, any other comments or questions all right, then all in favor signify by saying aye. It was opposed signify by saying, nay, motion carries item, tannaz approval of the enterprise funds, budget appropriations for 2019 I'll, look for a motion in second moved by Councilman, Danforth and second by Councilman Roby. This also looks a little different, so Kirsten you want to tell us about this. Yes, thank you.

B

Mayor again, this is just to kind of finalize the 2019 budgets. This establishes what came out of all the public hearings as far as the Enterprise Fund. So this covers our sewer, solid waste and airport funds, stating our expected revenues and our anticipated expenses for 2019.

B

Currently I've brought this to you separate going forward in the next the next time you see it come around I think what I'm going to do so, you don't see it separate, is I will just incorporate it into the ordinance. The big ordinance for the city so you'll see that in the next year, so right.

A

And the reason this wasn't part of the ordinance is because it's not required by law to be part of the ordinance it doesn't have to be in there, but this is a good thing to do. To spell it out, this is what was approved so I like it. Thank you. This was Kristin's good idea.

A

Anybody have any other comments or questions all those in favor signify by saying aye. It was a post signify by saying, nay, motion carries. Thank you. Kristen item number. 11 is capital outlay. Accumulations for 2019 resolution number 18 47 looked for a motion, second for approval by dam. Fourth, second, by Thorsen Kristen, you want to tell us what this okay, this.

B

Is the final one that kind of link I stated wraps up the 2019? The reason that you see this, the capital outlay accumulation? The resolution for this come kind of after is those dollar numbers, are kind of based off of what comes out of our long-term capital plan. So this the numbers that we are by resolution setting aside for the capital, was shown on the ordinance for the 2019. We set aside money in the general fund and we set aside money in the park and Rec as well as the capital improvement fund.

B

So this just basically says by resolution. We have assigned those dollars and the way we do it is because we want a little bit of flexibility in that we actually state in the resolution that we can change it each year based off of the movement of our capital, our long-term capital plan. So that's what this does.

A

Right, thank you. Some communities actually pin it to a specific project and if we did that then word we're kind of stuck with that yeah. So this gives us more flexibility, any comments or questions all those in favor signify by saying aye. It was a post signify, be saying, nay, motion carries item.

A

12 is authorization for the mayor to sign an agreement with Helms & Associates for a passenger facility charge application, look for a motion and second for approval, move by Bueller, second by V Lauer, and we have the airport manager, Todd sire here and Mike Schmidt from Helms & Associates, to explain this Thank You mayor.

J

This is a passenger facility charge. This is a four dollar and 50 cent tax that goes on to a ticket at the airport. So if you're flying outbound there'll be an extra four dollars and fifty cents and I believe it's 11 cents, it goes to the state and the rest of it comes to the to the airport is revenue. We can take this. The projects that we've done in the past that we've reimbursed the 5%. This essentially collects that money back for the city, so any projects we've done.

J

The runways, taxiways aprons buying machinery, anything for the airport that we've spent the 5%. We get that back through this process, and this is also a hundred percent eligible to start with. So we can pay for this up front and then essentially, it's a hundred percent payback the first year.

K

One of the things we'll have to really focus on is you're, obviously only in your second full calendar year of employments and you're already seen a you know: upwards of twenty to thirty percent, roughly of growth from last year, so we'll have to really work with the FAA, because what you do is you set out a dollar amount that you're looking to graphs from this program or a timeframe.

K

So if you say you're gonna have all these eligible projects over say five or six years, but you have substantial growth each year you actually might collect that full dollar amount earlier, which then you'd have to go into a another application so off to work diligently with the state and the FAA to set a good forecast for your future employments, and it's pretty awesome that you're seeing that type of growth- and you hit your ten thousand ten thousand passenger today. So you got your million dollars of entitlements for 2020. So that's awesome.

A

Yeah, that is awesome, Thank, You, councilman Roby can.

C

You give me some idea of what's what general happens this compared to other airports.

J

Other airports, commercial airports, do this so I'm, sorry, we we haven't, put it into effect due the fact that we only had twenty one hundred five thousand employments or total passengers. I'm. Sorry so cut that in half four employments this is only employment based. So it's only outbound pastors. We charge this on pure charges. It outbound Aberdeen charges it outbound.

D

J

We're kind of last one in South Dakota to actually charged this fee, but it didn't make sense in the past, with the the amount of employments we had, but now we're breaking 10,000 numerous years in a row. I think this would be a great revenue stream to pay back some of the debt we have so.

K

If your employments you're, looking anywhere, you know if you're projecting out this could be fifty five to fifty seven thousand dollars a year coming back to the city, so it's it's real money. Absolutely so.

H

So this fee is collected at the federal level. This.

K

Is actually collected by the airlines and then remitted back to the city, okay,.

D

So you'll see yep.

K

The airlines collect this fee, that's why they get an 11-4 11 cent they keep out of the $4.50, they keep 11 cents. So four dollars and thirty nine cents comes to the to the city. Okay,.

A

And then the the fee for doing the application? Is there an amount? I, don't know if I'm missing a page? Yes,.

K

You're missing yeah. We did see.

A

K

We visited with the with the feds and the state, and roughly they see anywhere from twenty to thirty. Five thousand is what it takes to go through this entire application process. Our rate is hourly rate, so if it's less that's, obviously what the cost is going to be, but to give you a really really tight schedule of costs, it's something that again like Todd said the city of Watertown has never applied for it. The the city Aberdeen did years and years and years ago that we weren't involved with so there's a few unknowns out there.

K

But you know with our invoicing: you're gonna see every hour, that's worked by every employee, so it won't exceed 35,000 like Todd mentioned. This is a hundred percent eligible. So you know if you look at your first year immense on PFCs that covers the cost for the application process and then starts reimbursing you for previous city share costs on other projects. So.

H

D

H

This, a one-time application, expense that we have or is this it's.

J

Not so we put a we put a program together, helms SOC, o helms and associates we'll put a program together for X amount of years. So say we want to go back to 1985. We did a runway project then, and the city share was 35,000, so we'll put that project number one or maybe the reimbursement number one number two would be a taxiway. However far we string it out, the first go-around would be. Essentially we pay that money back when we get our projects that we put the first go-around.

J

That's it's about 10 years is roughly what they want to see 5 to 10 years, and once you get those projects paid off before the deadline of get actually getting paid back. All of the money we'll have to submit another application for the fee and you could but.

K

This will build the framework for future applications. If that's what you're kind of going with so it's not something you'd have to see it, be this cost. Every time you make an application, so we're building the framework for the city for Tod for the airport to to have it on file, so once it comes time to submit another application, that's why I mentioned we have to work with the FAA on on forecasting your employments, because you'll have an expiration date or an expiration dollar amount.

K

If you hit the expiration date without collecting those dollars, you can usually I think file an extension on that same application. But if you hit the dollar amount, then you have to submit a new application with us know with another date. So if you hit the, if you hit the dollar amount first, that mean that's good. That means you're beating all of your expectations as far as employments and Aberdeen, just in fact kind of went through that same process. They were, they were reaching their max of funds before their expiration date.

K

So this is going to build your framework for the city to use whether it's us assisting or whether it's Todd and his staff spending the application in the future. So.

A

This will be: when would you think, five to ten years till we have dude again yeah.

K

That's usually the average like I said it just depends on employment, so.

D

K

Really gonna want to work with with Todd the state and the FA to come up with a good, comfortable number of yearly employments, so we're we're accurate once we get out that timeframe because yeah, we don't want to see it.

A

Two or three yeah right.

K

A

K

If you do that, every other, that means your employments really.

A

D

So that's always a.

L

Good thing too, but.

K

No, absolutely you wanted that five to ten, you know, probably right around seven years is this kind of what they see. Okay,.

A

Thank you any other questions, all right, all those in favor signify by saying aye. Those opposed signify by saying nay motion carries. Thank you. Thank you item. 13 is approval to renew life insurance plan with MetLife look for motion and second for approval by Roby.

A

Second, by y and I will ask Kristen to explain this Hey.

B

Thank You mayor um this is before you now's the time where you start to see the renewals of different insurance. This is to renew with MetLife for our life insurance policy. We offer this to our employees.

B

We every employee is covered by the city for a certain amount, so this kind of locks that in they did show in the renewal to extend it to 2021 at the same rates that you see here so I guess I will let the council of whoever made the motion if you want to extend it to not just be 2019 but extend to December 31st to 2021. The city currently pays a dollar 30 a month on an employee. So that's what we're paying for life insurance on an employee all right.

C

Councilman Roby in the past we done through your extensions. Are we always done a nun annual basis.

B

To be honest, I don't know if this one has ever really come before you, it's not a contract per se. I mean it's. What we offer to our employees, it doesn't. We don't have to I suppose paid if we didn't want to, but it's it's a renewal, it's what we offer to the employees, it's the rates that they're given and it in our benefits package to our employees.

B

We state what we cover and we cover the five thousand, so I think I, don't know if it's ever really come before, because it's not truly a contract, but this is who we use for our life insurance. So.

C

We can sort of lock it in yeah.

B

I think what we're doing is, if you guys see that this is a good system, they're saying that they will stick with these rates for an extra two years and not what's.

C

The chance, those what go down I.

B

Don't know we've used MetLife for quite a while and, to be honest, I think their rates have pretty much stayed this since I've been here for the.

D

B

A

Any other questions or comments tell us we'll be lower.

F

I'll make sure I understand what I'm looking at is this the rate per thousand per month? Is that what we're looking at that's.

B

Correct so the coverage that the city looks at is that basic life, so it's the twenty two cents a month per employee, and then we also cover at the next page that the personal I think that's accidental death and disability that point o4. We also cover that. So that's where that's where our coverage is on our employees and then the rest of the rates you would see is if any of the employees want to take out additional based off of their age. That's the rate and it's person.

B

I should say it's that rate at a thousand and we cover 5000 for employees. So you take the twenty two cents times five and then that's per month.

C

Councilman Roby, what do you recommend I recommend.

B

We stick with this I think I would recommend the three just because then it kind of lets people know and, like I said it locks us into knowing that the rates are going to be there if there would be a significant change in life insurance, but I'm. Also fine with doing the 19. If I mean I, have no problem doing this each year. I think it's it's just as easy.

B

We get the renewals from all of our other you'll see our health insurance will come up, so this is kind of the time so I'm fine, with just doing it for 2019 and bringing it back each year, along with our health insurance.

A

So the letter is recommending three years right well,.

B

The letter just states that it's for the renewal for 2019, with the option to extend it so I am fine with us just renewing for nineteen and then that way. If there is any changes we want to make in 2020, we.

A

The motion was for.

B

The motion was fine: it yep 2019.

A

Comes Ben Danforth.

H

Kristen, how much do we pay annually what's out of our pockets? Four in total, okay, okay,.

B

If we had a full staff, 220 employees, all your it'd be around $3500 total, so yeah in.

H

B

Because it's only, we only are paying a dollar 30 a month per employee, there's 220 employees so times 12 yeah. This isn't a large expense for us, but it does. It is a benefit to the employee. They do have the opportunity to get additional coverage through MetLife.

A

Hardly ever gets used. That's why it's so cheap right, yeah.

B

The biggest reason why it's you know it is used quite a bit I think by our employees. The thing is is the reason these rates are so low. Is our office, the finance office? Actually, does we keep track of it? We keep track of the changes we keep track of making the payments. We are kind of the administrator. So that's why some of these rates are fairly low compared to some other life insurance policies by.

A

Used I meant, oh.

B

A

I knew what you meant all right, any other questions or comments, all those in favor signify by saying aye. This was for one year all those in favor signify by saying aye. Those opposed signify by saying aye motion carries item. 14 is the first reading of ordinance, 18-22 amending chapter 7.19 regarding the Home Rule, Charter revision, Commission and there's no action required on the first reading, but I'll. Let Matt talk about it. A little bit and point out that I each council member will be nominating two members to serve on that committee.

A

They can't be an elected official I understand they have to live in the ward of the council, person that is nominating them. I think they have to be a city registered voter and Matt. You want to take it from there.

I

Yes, sir Thanks, as.

L

I

We, this was a from a discussion we had at the last committee meeting, not tonight the previous weeks committee meeting regarding our ordinance on the home world charter revision Commission, and if we need to change anything before we embark on this next, this next year's revision Commission.

I

What we took out of that discussion was that the only thing that we were proposed to change at this time is that we want to make sure that the Commission's report can be to us in time to get on the June general election, the municipal general election ballot, and so the proposals you'll see they're just changing the dates. The three dates that the ordinance spells out from February to December December. The first meeting of December will be the time at which each councilman will have to come up with their two recommendations for the Commission.

I

The first report of the commission will be due in March, and the final report will be due in April and then that would allow like I said that would allow that any revisions that the Commission were to suggest to get on the ballot for June.

A

Okay, thank you, and so each council person needs to present their nominations at the first December meeting and and I will present one so we'll have a total of 21 members. Is that voted on by the council like? Can they want to, like your nominee, kicked off somebody? It's.

I

Not my understanding action.

A

Now it's my rocket.

I

Of pictu two members right.

D

A

Councilman Villar mayor.

F

Mana I know it's only a first reading, but I took the liberty of inviting Jim Roby to the meeting tonight. I thought we might have a few questions. I know, I've got a couple for him: Jim chaired the the last go-around of this committee back in 2014, so Jim do you want to do you want to step up and Lex I've got a couple. Questions might have a few others from the group up here.

F

First of all that thanks for taking time out to come, come down here tonight, Jim I, guess the the question that we kicked around at the last meeting and worth discussing like a foregone conclusion and that's a number of members on the committee. First of all, there was talk that you know.

F

21 is maybe an unwieldy number to work with you and I visited on the phone and I relayed your the gist of your conversation at her last meeting that you thought it was okay, but yeah I, guess I'd like to have you talk to address the a little bit your perspective or history with a number of bodies on that committee. My.

L

Initial impression was, and first of all thanks for asking me to appear in front of you- it's good to be here not asking for something, but my my initial impression was that I thought that was an awfully large committee, but I think and I think Brad will agree with me. Brad also served on the Commission that once we got rolling, it did not prove any problem. I would my gut feeling is if we got any larger than that or probably would, but with the quorum we had, which have leaves eleven.

L

You know and a few people would miss a meeting, but it worked out. Okay and everybody got down to business right away that the time requirements are fairly short, relatively speaking, but I thought that again, my initial reaction was twenty ones, a lot for a committee, but I thought it worked out. Okay,.

A

F

Other questions, you know the ordinance calls for at least or sell not meet less than four times and we're proud looks like we're. Probably compressing that time a little bit that the work that the committee has to do their work is that an unreasonable number of times to meet or I mean. How often did your group meet last time around I.

L

We met six times and I did everyone receive a copy of the report? We I.

F

Don't know as I shared that, but.

L

Yeah we met on April, 24, April, 29, May, 6, May, 20, May, 27 and June 3 and then issued. Our report is what we did and.

L

You know if you, if you're going to get into a subject, that's got a lot of meat on it and I'll give you an example because it's mentioned in the report, there were some members that in some discussion in the community should we consider having a city administrator type position and- and we concluded there wasn't enough time to talk about that with with this setting I think you know, others could propose things like that later on, but we simply couldn't give that the attention we did invite in the former city administrator city manager up in Aberdeen now the every Bruce I think you were at that meeting.

L

Ya know your brother participe, but I thought you were at that one meeting where the marriage firm came down from everybody. I know you're at one of the meetings, sorry yeah and- and so you know that that's an interesting topic, but we just that's a big topic and we didn't have enough time to tackle something like that. So I think the purpose of this commission is to really look at.

L

You know things since the you know in the prior five years that have gone by what have we learned that maybe needs to be addressed and and they're certainly important, but they're going to be more nuts and bolts about how something's worded and things like that.

A

Villar another.

F

Question Jim you and I again visited about this privately with the phone of probably 2-3 months ago. Actually. Well, we are talked as a group here and in fact, the last meeting mayor I think you you were going to put together a little subcommittee of council members to do some homework ahead of time that we would then come up with some recommendations. To then hand off to your committee, I mean it is.

F

Is that a helpful process having those of us that that are, you know probably closest to the action giving some recommendations to to the the group? Would that have been helpful when you chair the the group I.

L

Think if the council has certain concerns, that would be helpful, but you know the nature of a Home Rule Charter is the the community having adopted that is allowed to do anything, that's not prohibited in the law essentially, and so, if you think there's some things that are unwieldy about the Charter itself, you know yeah your input, although I would I would assume that the Commission would always take input from the city. If you wanted certain things looked at I think that's an appropriate purpose for that.

L

When we did this in 2014 I, don't recall that we Brad you might have I, don't recall. We had any specific directive from the City Council to look at any particular issues at that time. And if you look at the report, we ended up saying we don't have any recommendations for change. We thought there are a few things that could be tuned up, but it probably didn't justify City election.

H

Could I make a comment yeah.

A

H

Back to that- and it didn't seem right to me then- and it's kind of where Glen is leading to now and some of the discussions that we've had as a council and with the mayor, but at the first go-around on the home, real Charter, Review and I can speak for myself. I was asked to to identify two individuals that would sit on that, and it was I mean use the word dictated that we not participate.

H

Then it needed to be purely a public review and to me that is very contrary to what the way it should work we can't dictate, but we certainly need to be a part of the process, because these people and these council members and the mayor we're in that trench. We know what some of our issues that we deal with and we know that we can't dictate anything.

H

But we certainly should be bringing to light issues that we see and possible solutions, and that I think is what our objective is now is to look at some of these things ahead of time, because you don't have a lot of time and and to present here's our thoughts. What we feel the issues are, here's what we think some of the solution possibilities are go at it and in that manner I would hope. That's beneficial to that that committee I.

L

Wasn't aware that that command had come down on high, like that, I think that in the meetings my recollection is that a couple of council members stopped by- and my recollection is- is when we invited in the speaker was that my cliffs and the mayor up in Aberdeen came in and talked that was kind of an interesting meeting and I would guess that again Brad, you might have a comment on this I. Don't think our Commission would have resisted input like that, but would.

A

You have asked questions, had they been there did that come up where you wondered you.

L

Know I think we felt free that if we had questions about something we were going to ask them and, for example, when we talk just generally about the subject of of a city manager, type city, administrator type position. You know we reached out to the city managers in a couple of towns and and then we invited some see if they could come up and talk to us, so I think the Commission felt it had that authority to do that.

L

I, don't recall any particular issues that we were aware of, that deeply impacted the city, but if there were some I would have been interested myself and wanting to probably hear from councilmembers, and we would have called them up. I think and asked him to come well.

A

And we certainly wouldn't want the Commission members to feel pressured in any way if the presence of the council and the mayor is making someone feel like they can't freely communicate. That's that's not a good sign about our community, but we don't want them to feel that way. We want them to feel welcome, to ask questions and if there's a good reason for the council mayor not to come, I would like to hear it and explore that. Otherwise, it seems like you'd want them. There yeah.

L

I, don't think anybody from the Commission said that I'm.

H

Not saying that now I think the mayor hit it on the head, I, don't that was our first time around on him and I am pretty confident that didn't be intent of that. The fact that you didn't have anybody. There probably tells me that there was that sense of don't get involved or interfere with and I think it becomes, the intimidation factor and I.

H

You know. I haven't sat on like, for example, the the Board of adjustments and the Planning Commission. When council members came, there was always that little bit of a intimidation factor that that went along with that, and that's probably where that went with, but I think what we're doing the issue. What we're planning to do, some of the work I think will be very beneficial and it's up to the committee to decide whether it's relevant or not, but I think you're going to get you.

H

Whoever these people are are going to get a good insight from those elected officials and probably some of that coming from staff as well input as to what we see the issues are and why certain changes may be do occur or don't occur. I would hope. That's the case and I look forward to us. Putting that together for this committee, I really do I think would be very beneficial.

H

A

You other questions or comments, questions for Jim actually.

F

Not a question for Jim I guess: I've got a question not involved Alaska round. When that report of the Commission or the committee comes to us as a council, we don't take any kind of action. I mean that all we just do is receive at nickels goes to a public vote. Correct. Yes,.

I

That's correct: if there's changes that are proposed, then it would go to the public vote.

D

A

Anything else well, the subcommittee is formed, so we'll be rolling sleeves up and getting to work right away. Thank you. Jim.

L

A

Item number 15 is consideration of change order. Number two final for the miscellaneous storm and street improvements: project number 1718, with J&J earthworks Inc for an increase of $400, bringing the total contract amount to one hundred. Eighty two thousand $36, and this received the recommendation of the council previously, but Colin, would you please just give a little refresher and then I'll get a motion? Second favorable? Yes,.

E

Thank you mayor. This change order completes a project that actually started last year. They had one item to complete that is finally complete and we are in the process of closing that project out, and this is part of that. What.

A

Was the one item for $400.

E

They had to install a head wall on this project and that kind of got pushed off. What late weather last year pass the wet weather yeah and that's. There was a four hundred dollar increase. Okay,.

A

I'll look for a motion second, for approval.

D

A

By solemn, second, by Danforth any discussion all right, all those in favor signify by saying aye. Those opposed signify by saying nay motion carries item. 16 is consideration of change order. Number five final for the sanitary sewer improvements project number 1808, with donek Inc, for an increase of three thousand four hundred sixteen dollars, bringing the total contract amount to five hundred twenty-three thousand six hundred twenty-five dollars.

A

Forty-One cents- and this received the recommendation of the committee prior I- look for a motion in a second for approval, moved by Y second, with Orson any well calling thank.

E

You again mayor this. This completes her. This will be the final change order, and this has been substantially complete for our sanitary sewer improvements project. For this year. We did run into a lot of issues.

E

This takes into account those added costs which ended up being a lot and to offset those costs a little bit, we did remove a portion of the project, an overlay of two streets that will be done in the near future coming up, but that was to save on cost this year, so it ended up with the final increase of you know this small thirty four hundred dollars and we're pretty satisfied with how little we had to increase it based on the amount of work that was done. Okay,.

A

Any questions or comments all right, all those in favor signify by saying aye. Those opposed signify by saying nay motion, carries item. 17 is authorization for the mayor to sign the amendment to the Prairie View addition, development agreement, I, look for a motion and second for approval well by Ville Hauer second, by Bueller, and this received the blessing of the committee meeting prior but Matt. Would you please just review what's being proposed.

I

Sure mayor, thank you. This is an addendum to a 2013 development agreement between the city of Watertown and Midwest Bend Midwest business condos for the development of Prairie View addition in northeast water tone. This does basically two substantive things to the original development agreement.

I

First, that basically will reflect the the payment the city has already made for sanitary sewer services in Cherry, Drive, 27th, Street, ES and 14th Avenue north and the second substantive change that will make the original agreement will basically it'll buy in the city to make reimbursement to the developer for one third of the cost for installation of storm sewer in Cherry, Drive.

A

Thank you. So are there any questions.

A

See, none all look for action. All those in favor signify by saying aye was the host signify by saying aye motion carries item, 18 is old business and we have the update on the airport terminal grant application here. So we have Mitch from Eden hunt and sorry Mitch can't remember your last name.

A

Todd will tell us maybe, while you're hooking up I.

M

Am Mitchell Walker with meet and hunt? Oh okay, so Thank You mayor.

M

First off, thank you. Thank you to the council. Thank you to the mayor for letting me speak this evening. I wanted to give an update on where we are at in the terminal concept, budget report and moving forward for a potential terminal design in the near future.

M

First off then I just wanted to highlight this and employment numbers came out from the FAA just earlier this month and, as you can see, Watertown the number I like to look at there is that is that 427 percent increase year-over-year from 16 into 17. What we're seeing now as Mike had referenced earlier, is probably about 10 to 20 percent increase over also just kudos to the work the airport's doing into the city Watertown. Here it's really exciting time.

M

All right again as an introduction, I'm Mitchell Walker, with Mead and hunt, doing some project management design architect for our out of our Minneapolis office. As a back story, I was actually born in Watertown, so this is a really exciting for me: grew up in Madison South Dakota, just an hour, south I had uncles who went to Lake area and two of my cousins as well so again, really exciting.

M

For me to be a part of this process, and it's going to be wonderful, our teaming partners, our Helms and associates who have been doing work out at the airport for four years. I, don't know Mike. If you have the number offhand and then co-op architects, who also is a local architect here in Watertown as well. I have an office here, downtown I wanted to get into the process of what we are doing currently and now. This is an ongoing process.

M

Here we are developing a concept budget report to be used for basically the initial phase of a design for a new terminal building for Watertown. As a part of that process, step, one is seeking supplemental appropriations dollars.

M

The federal government this year had had put forth in an additional one billion dollars of supplemental appropriations into the airport improvement program applications for year, 2019 are due at the end of October, and so what we are doing is trying to set ourselves up and set Watertown up to to ask to seek money associated with that submental appropriations and then complete the concept and budget report. And if we are, if we end up getting that those dollars from the FAA, then we will parlay that right into design.

M

If we are not so fortunate, then this concept budget report acts as a document that that again is the first step in terminal design which you speak. This is that 2020 2021.

J

And 2022 we have it in the CIP already so.

M

This document, you know the worst case scenario is: is we don't get this supplemental appropriations money, but you are, we are set up for design for 20, 21 22 as well, and that first step is is what is always going to be required from the federal from the FAA so and please. This is a I'd love this to be informal as it can be so may or if there are any questions from the Commission or committee members. Please are the council members. Please just feel free to jump in.

M

Just quick what I'm going to be talking about our process and, what's going to help us seek that application money? Is we're going to be looking at forecasting? That's a area, employment, forecasting, commercial service and charter service. Then we will be looking at program. Allocation or space allocation will basically identify what spaces will go into this terminal and then using standard metrics.

M

You know based on the FAS advisory circles or our circulars or IATA standards, that's international aviation, transportation, etc. All those acronyms speaks we get those act as standards and the practice, and then we will briefly discuss a couple of alternatives that we have, mostly as it relates to site location this evening. So we we are tasked with doing two alternatives: one is site, location, kind of adjacent to the existing terminal.

M

Building and one is, is in a potential new location on the airfield which has some definite advantages and and some disadvantages as you'll see so moving on I'll just kind of zoom through some of these. Some of these quick, slides right now, your distance to your hubs is Denver and MSP and then drive times to Fargo Minneapolis.

M

In Sioux Falls, it's kind of where you're situated right there, it's it's a great spot now, meeting Hunt has actually been doing the air service consulting for for Watertown for the past few years and we actually developed as a part of that a catchment area right now.

M

This is what we anticipate, seeing as your guys's peak catchment and how, where the travelers will travel from to get to Watertown, to fly out to Denver or to to Pier I just wanted to make note of the amount and number of large businesses that are in Watertown and note that that air travel is is incredibly important to the business community and now the current flight schedule as it stands today. Right now we have Monday Tuesday, Thursday Friday Sunday flights with two two round-trip routes and then on Wednesday and Saturday.

M

There is one flight each one of those days. Now what we've been talking about here, as we get into the forecast, is right now, there's always that stop in Pier, and so, if, if we're looking at flights to Denver you're, actually competing with piers community as well for those seats on that aircraft. Right now, though, as as is shown by today's 10,000 and claimant, you know, Watertown has really taken advantage of this airline. That's wonderful!

M

So our current forecast actually needs a little bit of amending right now, just based on how how great the the airport has been operating currently but CPA has commercial service. Passengers SDSU has already some charter contract in the in the very recent history, there were some casino flood charters down to Laughlin and through Sun Country and again, Todd can speak to this a little bit more, but we're hoping to work towards an interline agreement to connect CPA with United Airlines.

M

What that would allow you to do is is for anyone in and around Watertown, be able to hop online and say I want to go from Watertown to Seattle, as opposed to right now saying: I want to go from Watertown to Denver Denver to Seattle. So, as you can see right now, our employment totals, as I had mentioned before, were 11,000 160 right now, this this forecast is relatively flat and we see that kind of based on the existing routes that you guys have currently now you're already probably blowing this.

M

This forecast out, because you're probably going to hit this 2022 number or even surpass it this year. So the incredibly impressive growth that is Watertown is needs to be reflected in updated forecast. What we, what we're trying to reconcile is this the the FAA will not fund based on well. This is what we think is going to happen. This is that you they need some more hard data, some more routes. You can't just say well we're gonna get this and it's gonna happen, and you know and go from there. Now we can.

M

We can back up these numbers with a potential interline agreement and and that's where we feel like, or even the direct routes where we're not competing with Pierre anymore and and we could see these numbers increase significantly so I know we're gonna make a pass again at the forecasted numbers. These numbers won't necessarily affect what our program is.

M

Our space program that space program is is based on, what's called a peak hour and planed passenger, so that is for your peak hour, for it might be in the morning or in the afternoon, whichever flight I guess is going out. That is the peak hour of this Airport and we have to as designers design a terminal that that works well within that peak hour timeframe.

M

So that's a long way of saying you know the forecasted numbers if that's Q's up a couple of thousand people, it actually probably won't affect your peak hour number, which is what we're taking our program from any questions on forecast before I, move forward or Todd did I miss anything, please all right on a roll all right.

M

The the next item I'd like to talk about is on our space programming right now, we're seeing significant need for space for area in the post, secure area. Now that's everything from the TSA checkpoint and beyond. Right now we have. We have one lane that is really tight, you're dealing with some sight, some constraints in the building that they require you to actually screen passengers like in the in the unisex toilet room, which is not ideal for anyone that needs additional screening. So we don't actually have a set area for that.

M

That's one very basic item that we would obviously need to address and then just the overall hold room space. The space where the passengers congregate after the checkpoint is, is not adequate to to serve what you guys have even have currently on a busy day and what we would see in the future as well number of gates. What we would like to see is probably one boarding bridge out of this one jet way, they're typically called, but a passenger boarding bridge would be.

M

We would definitely want to have that capability and then possibly one ground boarding, gate for large charters or one of these SDSU charters or a casino charter, or anything like that.

M

Restrooms need obvious expansion and then the the big item here would be concessions or vending.

M

The airport doesn't currently have a airport restaurant and that's not uncommon, but what is incredibly unique about this is that you have probably over a thousand people right in that technology or sorry, the industrial park, just basically on airport property, and if we, if we develop an airport restaurant, what that does is it gives Todd and the airport staff additional non aeronautical revenue, which is, uh which is what we are, we're always trying to give them more ways to to make and and maintain than their airports.

M

The next slide is, is the pre secured, it should say pre secure area again just kind of overall, it needs to be beefed up a little bit, not necessarily as much as the post secured. What we'd be looking at is currently right. Now there are no baggage claim devices. There are really no devices, it's it's all by muscle and a baggage slide. Basically so we'd like to alleviate the airport operators and TSA and make that easier on them waiting areas. Public restrooms. All of these need to be addressed.

M

The non public areas are highlighted because they're not eligible for federal funding, but they they need to be a part of the project. So those are areas when we get into actual design we'll have those those meetings with those stakeholders specifically to TSA, to our airline partners and to potential rental car is something that we would be looking to add in the terminal building and obviously the concessionaire as well.

M

Just the last item to note here, your current terminal facility, including admin, is at 10,000 square feet. We feel very comfortable and saying that you'd be justified. Probably all the way up to probably up to the 28 29 thousand square foot area right now, we'd probably feel most comfortable just in that 20 to 25 region.

A

Councilman bill: how is a question, how.

F

Does that compare to peer Aberdeen as far as space you know so.

M

Peer I only know on an outline. Unfortunately, it appears about seventeen five in their footprint 17,500 square feet in their footprint, but that is a two-story facility. Not all of that space in the second level is occupied. I know they have some two-story atrium spaces, but I would guess we would probably be in that 30,000 shade over 30,000, potentially for for peer and Aberdeen I'm, not I, don't know offhand yeah, maybe Mike knows a fan. He's a flatwork guy I.

J

Could speak a little bit to a Verdi and I've been up there and toured the facility for this project actually, and they do have two gates there in Aberdeen, with one being a jet jet bridge and the other one being for charter similar to where this this one's being said. They are all on one level as well, so they're, a little more spread out, I would say it's a pretty identical match to Aberdeen is what we're looking at.

M

Any other questions on space.

M

Alright, I'll open this up into alternatives where I know we'll have some discussion here. What we are seeing, we we had a meeting with the airport board this afternoon and what we had been tasked with, as I had mentioned, were two alternatives: basically site locations, one is to kind of rebuild adjacent to the current terminal.

M

What that does for us is allows us to utilize the existing infrastructure, the parking, the sanitary sewer, water, electric everything is all coming out to that terminal currently, so it would be pretty easy to kind of build in that general vicinity.

M

The the downside of that current area is exactly you know what made it so advantageous to the restaurant is. It is kind of nestled in that industrial park and it's actually kind of set between the FBO and and quite a few tea hangers. So sorry, fpou.

J

Is the fixed based operator, the private sector I'll.

M

Try not to use acronyms is that basically general aviation, your private pilot's your business pilots are all within that fixed-base operator or the hangars associated with it. On the other side, the entry drive then means that you're sharing that entry drive, which is two-lane traffic with I've, been behind just recently coming out here, Ben SMI in there going to the industrial park and then and then just traffic associated with which he's each one of those facilities.

M

So ideally it would be nice to to separate your commercial service passengers with your general aviation pilots and then your industrial park, businesses as a whole. The FAA would like to see that I know on the on the a LPS they like to separate out and segregate that traffic.

M

You know and I can get into the cons, then what what that does is. It means that you don't get the the use of all those existing infrastructures. You would actually be building new if we relocated that terminal building to substantially more costs associated with it, but budget numbers these are very preliminary building- would be plus or minus eight million dollars, with sites civil being about 1.5 million dollars. That would include a bridge and some baggage equipment as well site option.

M

Two and I'll pull up a airport map, so you guys can see this but site option two would be built adjacent to taxi lane. Bravo. Some of those pros are exactly what we've been discussing. It creates a designated entry and apron for commercial service right now. What is happening is there's actually a box that that Todd and the airport staff have have actually painted on to designate which area and the current apron is for commercial service and what is for general aviation.

M

It allows for greater expandability, but- and this is the probably the biggest con- and we talked about the we talked with the state after our Airport board meeting to kind of let them know these are the two ways we're going. We were actually mostly looking at if they would consider funding, site and civil separate to the building, so they would participate as a whole in the in the overall cost.

M

And then we mentioned the what is an EA environmental assessment, because we would be potentially proposing to build new that that would likely in all likelihood require an environmental assessment which that alone would take, probably about a year to complete and then obviously would would jeopardize at least this year's opportunity for supplemental dollars. We wouldn't need that in the built adjacent to the existing terminal, because it's already disturbed, it would probably go through what's called a categorical exclusion, Eric a tax- and we see no issue with that being accepted questions on this again budget numbers.

M

We could see that that building adjacent to taxing Lane Bravo, probably coming in about double to what to what the other proposal would be, and here I'm just going to kind of zoom in on on where we are talking about. So this is the ALP is the airport layout plan. This is the current current terminal building, as it sits what the green highlighted area that I've done here is is probably roughly about a twenty to twenty-five thousand square foot, just a block rectangle sitting right on a portion of the terminal site.

M

One item did note here, and it came up in discussion with with the airport board this afternoon. You know if, if we do look at this as the the preferred alternative and choose to go down this path of building adjacent to the terminal building, you know it's pretty. We run into this problem a lot where we have shared aprons or facilities coming in too close to one another and I would say that the easier the easier buildings to move would be the general aviation buildings as opposed to building new.

M

This is the option, just as a just as kind of a large oversized block on where we would potentially be looking at building an apron additional taxing line, entry drive parking and the term building for building in a new location- and you know I can I can understand absolutely why why we would want to look at each option because they do represent.

M

You know really good pros and then each one of them has some drawbacks. There's there's no, no doubt about it question, commissioner. Your.

C

Previous slide showed about I think was eight and a half or nine for the yeah I was nine and a half and he got sixteen. What's the split on that.

M

The split for what.

C

City pays federal funds, pay sure.

M

So the building, what we are going through this process right now with our program, the building would probably be 75 to 80 percent eligible overall, now that's eligible for federal funding, then the state has their involvement currently capped at $200,000 for for a terminal building as a as it stands alone and and so then the rest would be on the sponsor there, in that particular instance, so doing the math 80 of 8 and and then subtracted the state amount at 200,000. The site civil, however, would be fully eligible.

M

Nearly all of the site civil would be eligible at ninety ten. Sorry, ninety five five and the state would consider that separate to the overall piece, which would mean the state would pay. Potentially sorry state would be five percent of the 8 million dollars and and then the city would pay five percent of the 8 million dollars as well. Would.

A

They pay just five percent of the one point five on. If we stayed in the same site.

M

Yes, yeah, they would. Oh sorry.

J

M

I'm sorry about that, then! Yes, yes, so so the state would pay 5% of the 1.5. It's a 95 5 state, so 90% fed 5%, state, 5%, local and so with any of the site civil costs. Those would come in at a hundred percent eligible or 90% federal, 5% state 5%, local. Maybe.

J

The same as our other programs that we have the 95 and five for.

D

J

Work, the building would be the 70 to 85 percent eligible yep.

M

The buildings kind of the outlier here so.

A

The the only difference would be that it's a massively larger number that we'd pay 5% of on the civil work. If we went to a completely new site, that's.

G

Correct I have a question I'm here. For my the environmental assess the assessment you talked about earlier, would that be eligible as well as the jet bridge for federal funds for those items and just kind of what ballpark cost for a jet bridge in it in the environmental assessment? If we did that so.

D

G

M

J

Checked on the jet bridge price today actually- and it was just just over 800,000 in.

M

Planning numbers: you can basically assume about a million dollars for a bridge and an EA I. Don't have those numbers offhand. You know what an EA would run. Mike.

M

It's the time I.

G

Think you had mentioned it was a year.

M

One year minimum I, you know we see EAS that come two years as well, but you know the the the point of that as well. Is that again? If, if somehow we don't end up getting the Supplemental dollars and and we are kind of at the timeline of the CIP, then then you would have time to go through an EA and be ready to go at a new location in that 2021 timeframe. The.

G

Dea is eligible for federal funding as well. Okay, thank you.

H

Well, a couple things: we've talked significant dollar differences between a new location versus stay in same location. Does that help us or hurt us in an application to be one way or the other? As far as succeeding with that? That's one question the fact that we're a essential air service Airport does that help us to hurt us in this with the Supplemental appropriations that are taking place, because it seems like every X number of years, somebody out in Washington says we got to get rid of it right.

H

So that's one of my other questions and then, thirdly, is is I got like nine things, yanno.

M

H

Know that, but the third thing is, is the defined for us a little bit. What that environmental assessment really is I mean that it I mean what's really taking place when they do that, are they like studying the effect on the birds? Are they? What are they doing seriously.

M

Yeah they would be doing wetland overviews, they would be doing. Hazardous sites are I guess. Our initial concern was that that site was a previous military armory or base, and so soils would definitely be a concern if there was any lead contamination. Contamination of soils, migratory patterns, your biggest one but migratory patterns, tribal I'm, missing a certain.

M

Archeological yeah, so that just requires a lot of actually like sending out notifications and waiting 30 days as well are waiting. You know, 60 days for comment and so and then just doing the testing as a whole. So that's the EA yep.

H

Now the is it does it help us or not help us or no effect, if we're essentially or service at.

M

This point and I could let Todd speak to this a little bit, but you know EAS does not, does not absolutely disqualify you for seeking supplemental. It doesn't help her hurt you right now. Priority airports are looked at based on this micro or macro Politan, Mac, micropolitan and but Watertown has has been kind of singled out, I wouldn't necessarily say, but but definitely flagged by the state and by our program manager in Bismarck as being a really great opportunity to seek this funding. In fact, you know.

M

Todd had told me that that the day that this came out they had called one another and said you know what airports are we thinking and the first one they both said was Watertown to try to push this terminal.

H

My next and the last question on that long list was the. If we go to the eight or nine million dollar solution versus the.

M

Seller there 18.

H

Million dollars does that really have an effect? Do they look more favorably on the lesser number or do they look for the end result and that's what their primary goal is? We.

M

Were looking at this today right now, I know that they would say no I know that there is a project that that got funded at about twenty five million dollars just in the in the first wave of grant funding and some other terminals actually saw about eleven million dollars in funding as well. So no I don't think that that the budget amount would disqualify. You I think what what would potentially hurt your chances for supplemental at this point would be asking for site two because of the environmental assessment.

M

Now, what supplemental the Supplemental grant would ask you to do is start work immediately within six months, so we would be starting the design process right away and again parlay that into construction. Probably next fall. If.

J

We got awarded if we.

M

Were awarded this.

J

Also, a piece that got brought up in the airport board was we have a four million dollar apron project. That's going to happen this next year in the year after. Currently, we have it phased that may get thrown into one project depending on how this all shakes out. But one thing to note, foresight to the airport board stated that if we don't do the four million dollars currently where we're at, we could potentially use that four million dollars to offset some costs for the new apron at a site other than where it's at currently.

J

G

D

G

Environmental assessment, but if they did, you know if there was a if they did uncover some bad soils. Who knows you know burial ground whatever it is, but would we would the cost would burden beyond the city to take care of that again with the federal government be involved with that I mean because that could open up a can of worms to I. Don't know what the odds are of that happening, but it's something to consider.

M

In terms of hazardous mitigation, typically, the fa finds that ineligible and and the cost would be borne on local or state.

M

What what the FAA would also do as a part of this process is ask for alternative sites, and our alternative site would basically be site. Option number one. So.

J

We may this whole thing year or maybe two and they come back and say, build it on the right side of the terminal. Currently.

G

Where it's at just for just if they did uncover, say they did have soils that petroleum product whatever in it. Would we then, would it be incumbent upon us to make that right if they uncovered that in that process? Yes,.

A

So the application has to have a site chosen. The.

M

Application actually does not even have to have a site or an alternative chosen. The site needs to have a dollar amount in a description and a dollar amount, and why you feel that this is justified.

M

We would we would want to back up, and what we've done to this to this standpoint has been trying to back up whatever number that comes out to if it's a and we would likely want to shoot high on this, regardless. If it's, the nine and a half million we've already talked we'd, probably go ahead and ask for that ten to ten and a half million, because truly this is a one-time deal. There's no amendments to a supplemental grant.

M

So if you run and unforeseen conditions or anything like that and and that would all be borne by a state or local as well, but but in terms of selecting a site. No, that is not necessary at this point. I think it would be what they may find fault in would be asking for the full, potentially 16 to 18 million dollars for option two.

M

When we know we have to have an EI done and then and then saying that we would then go back to option 1 with that, I I think that may raise some flags I. Think if we ask for the 16 million dollars for option, 2 I think the environmental assessment is going to flag us out of that one and, and then the 16 million dollars I feel like would just be too much for what we would be proposing as justifiable space in site option.

M

1 I really want to lay this out, and you know give you guys the options here. I mean I I. Want you to know that it's not off the table to choose option two! If, if we don't get the Supplemental grant or if you don't, if you just want to go after site two and and don't want to go after the Supplemental grant for site, one I do feel that that the timeframe of an EI requirement would preclude the FA from giving us grant funds in this year. For for supplemental.

A

H

Some damn fourth: it doesn't. It somewhat come down to what the cost benefit of going to the alternate site versus staying with the existing site and dealing with that and if you're gonna double the cost of the project, basically mm-hmm there has to be a reason and a benefit to do that. That's very significant, so well is that analysis gonna take place that says: here's to you, city of our town, here's why here's your justification for doing that! Yeah.

M

H

Got to be quality service or it's got to be something right. Ninety-Four.

M

Dollars the airport board definitely stated this case as well.

M

As is you all, even even me will probably get one shot at this right, and so, if it's in the wrong spot currently, then then we have to live with it for the next 50 years, and so in that regard, that is your cost benefit to putting this thing in away from your industrial park, allowing expansion of that industrial park and expansion of the general aviation area in its current location and just completely isolating out the passenger service just for safety and security for overall costs, I can't say that that isolating the passenger terminal will draw airlines or will give any more money to non aeronautical revenue or any additional funds to the airport.

M

J

Think it would actually cut revenue due to the fact of the restaurant I mean if we move it, there's no sense in having a restaurant if we move it up to the northeast of the airport, so factors like that does.

G

Aberdeen still have a restaurant in the in their airport, it's been a while they did. They shut that yeah, but.

D

Because we had.

G

One in the 80s I recall yeah.

J

They went across the road in Aberdeen would.

A

You mind showing that Airport improvement plan again and show where the site for- and you show us which way is north, though.

M

North is actually north is actually right off of 1735. Isn't it yes, so North is to the left on this document.

M

And you're coming in on highway 20, and can you see my mouth.

A

Yeah actually, okay,.

M

And- and this is the entrance into the existing Airport Road right now- this is all two-lane traffic which, regardless we feel like. We would want to make that change if it stays or if it goes, creating a one-way roundabout in here as a right now at this location, having having two lane traffic going to one single Road of two lane traffic seems a little bit a little bit dangerous.

M

So this is the current location. Future expandability would probably be expanded to the east and taking over FBO area.

M

The current are the the proposed site alternative to would probably create a new cut to highway 20 we would, we would likely need to bypass there's a thing called a runway protection protection zone where we basically can't build anything right off the end of the runway. So we would likely need to cut this or or or even even use that same entry and vehicular entrance and then come off to the side to that existing chain-link fence perimeter fence and then around into the terminal area. Now creating a loop road.

A

Okay, so that other Green sorry.

M

These were things that we were talking about. Just we feel like going anywhere outside of East of 1735 was going to be too close to the community, one for all that additional traffic and would add actually even more costs than we're proposing in in this site option two there's.

A

No roads out there that are worthy yeah.

M

And then it actually would probably deal more with. You would need to create a full-length taxi lane, parallel taxi line to the runway as well, which would be a sizable project that.

H

Would also give us longer-term costs that we have to deal with and maintaining that the.

M

Asteroid would.

H

I would ask that you not use the term roundabout in the future for subject at times, but no I'm just joking. But how would a the.

M

Mike Danforth roundabout.

H

If we were to build on the current site, how how would you envision that it does the existing one stay and we have a structure, that's built, and then we tear it down or do you incorporate the existing on? How would that process work so.

M

That is being discussed currently when we get when we get into the meat of the alternatives process will it will definitely be looking at ways that we can either save potentially an area of the new part or, or you know, build on on the most recent airport managers area or the administration area and then build further out to the east?

M

Off of that, there are options to you, know, use a portion of the footprint and build out from that or are ways that we would just new off to the side adjacent to it, and then that facility would remain currently right. Now you have all these FA antenna within the current terminal and those if we can somehow house those as they stand, that would be. That would be great. Otherwise, those are significant cost to remove at the cost of not the fa whose antennas they are, but if the sponsor, where.

A

Are they can you show on the map yeah.

M

They're, actually, within the terminal, building I think it's a our CEO.

M

There they're just right in this and right here so potentially you know we could look at trying to salvage that wing building off of that and and then demoing what it was unneeded prior mayor we've not gotten into the alternatives. Again. This is more kind of site, layout and and programming we just wanted to. We wouldn't have even brought this up in the alternatives unless we, if there wasn't such a discrepancy in dollars and and the EA overall, which is the only reason why we're bringing this up right now so.

A

This is a pretty fast track to get this all wrapped up. Bakes, basically two weeks- and we don't have another council meeting scheduled before the application is due to be turned in and.

D

A

What do you anticipate for completing it and what kind of turnaround so.

M

The airport board today had actually asked and directed us to to kind of finalize that that number that asked for each alternative and provide that to the airport board, where we would have a conference call to discuss next week, Tuesday and and then potentially then, at that point you know they would be able to review it. Allow air provide recommendations to the council, but ultimately, what we would be looking for is is.

M

Maleeh want the mayor to sign the application. Actually, it's.

A

Right I'm authorized to sign the the packet that I would want to hear from the airport board what their recommendation is and if they.

M

A

Me it that would be good and I. Don't.

D

A

How the council feels about sending it in one way or the other without another discussion, but the council could all be present at the you know. We're participating in the conference call where that decision is made and I mean we. We publicize those meetings anyway, so they know their public meetings, but they can't act right.

M

Right nope only providing recommendation yeah.

F

My I understand.

M

And I think you know what we want to do is just to get that number solidified and and what you know if any additional issues arise with site option two versus site option one then we would want to know that.

C

The two faa people you talked about that both said: hey Watertown, came first to mind. What role do they play between now when we make a decision? In other words, will they make a recommendation? I think.

M

It helps to have your program managers get behind you right now. We have brought them in on this entire process. So we've had a couple of different, probably had three different phone conference calls with Brian Chuck from the FAA in Bismarck and a call with the state and and then we also included sandy to potti, who is running for casting out of the Minneapolis a do as well. So we've we've gotten a lot of people at least a lot of eyes on this.

M

They know what we're, what we're doing and and they're behind it as a whole I mean. Basically, the the inventory of the existing facility is just not up to speed, and everyone recognizes that from each a do.

M

The other part of this is kind of playing the the politics behind it as well, and so what Todd is asked and what Todd will be doing actually is, is potentially asking the mayor to reach out to some of our elected officials in Washington and provide the backing of any state as well.

A

Tells me Mitchell.

H

As we look at, if I look at these two things, you've got, you got the environmental assessment and not knowing what the outcome that's going to be. You've got the higher cost and also then ultimately have the timing of all of that right. Compared to the current location.

H

Do those three items or any one of them mean any way you want to look at? It adversely affect our probability of getting funding, so, in other words, if we've got a 99, I'm gonna gobble, usually to crystal ball. That way,.

F

H

Right, but do we have a 90 percent probability if we go current site and a 60 percent probability I, don't throwing those numbers out because to me, if I'm trying to make a decision? That probability is a huge issue for me. Well,.

M

I think the the probability foresight option to I, don't think is, is anything I think the probability of getting a supplemental grant foresight option two is probably zero because of the EA because of the two years that that will likely take to complete that EA would forfeit our application for supplemental funds, and the question is: if we, if it's one of those things where we could then ask for supplemental dollars at the lower amount in that site, location in our site option one location and then we as a community would live with that terminal funded by a supplemental grant in that current location, which is not a bad location by any means.

M

It just has some drawbacks to it. Now, if we were to not get the Supplemental grant at that ask, then that opens up site option two.

M

You know we could come to the come to the City Council and ask for you know: ask you guys to seek an environmental assessment in that area and then, when it comes down to on the CIP that terminal project is listed as 2021 and 2022, then you would have your ei done for that, for that site, option, B and and you again, as the City Council in 2020, probably in that late 2020 timeframe, would then look at what option works best at that time.

H

I'm sorry, what about the funding? If we miss out on the supplemental funding initially, because that's a hundred percent correct, yeah.

M

H

Then it would the the future funding formula or the planning for that is that at the ninety ninety five five scenario or is the city then have a much larger number that that.

M

Is something where you would you would need to seek discretionary dollars from the FAA at that time? And that is never that's, never a guarantee, but if you go if in two years you are now asking for twenty or twenty million dollars, just as a round number your entitlements that come at that ten thousand passenger threshold- and you can bank up to three years of that, so your entitlement dollars given to you by the FAA would cover three million dollars of that now.

M

What we would put in would be the FAA would probably come cover a lot of the sites civil work there. Then it's a hundred percent eligible or sorry. Ninety percent eligible for that I think the additional share of the terminal building would would then potentially be borne by federal, discretionary or local or state.

M

I'm sorry yeah.

H

Well, I'm just trying to please this is on a pretty fast track from the, but as far as the application is concerned, but D if we were to get the supplemental funding, mm-hmm.

M

H

And you've described how that would go. Let's just say we got that doesn't matter which one it is, but then we have our performance dollars that we get them 1 million dollars. Were you on Collin, Borden or employment numbers that we can bank?

H

What's the restrictions on how those dollars can be used, because if we have to make changes which are the infrastructures or or redo the road that goes in there, you know, maybe it's not a new one, but it may be it's it's just redoing it. It's a four lane with a nice median or something.

M

Yeah absolutely.

H

Can those things be used for that to then offset the city's out-of-pocket dollars.

M

So your current current employment SAR at 1 million dollars- you just got it last year, and so you have nothing banked, but regardless of that in the Supplemental, they will take your entitlement dollars for you know that year anyway. So so you would, you would have to use you would have to use as a part of that grant, use up your your entitlements. We I completely agree with we're.

H

Going to Earth Day.

A

But you're saying that there's a 0% chance that we'd get that site to I.

M

A

Because of the environmental assessment, they we wouldn't even go for it for the application. If we decide that, that's what we want to do so we need to decide well.

M

If you may, if you make the determination that that is really where you want to go, then focus.

A

M

Then I guess we don't seek supplemental dollars at the October 31st deadline for the terminal project, because I think what then you'd be doing is you'd, be starting down the process of an EA at that site, location and then and then we would complete our concept budget report with alternatives with the the civil layout of what we would be seeing and then you know within two years: you'd be banking entitlements. We would be talking to the FAA about discretionary at that point in time. So.

A

What which questions remain unanswered to make that decision?

A

This may be as an airport board question that I mean. How would your not clear? What would you need to see Shann to convince you that we should go for site two I guess.

N

I just want I think the airport board wants some time. You know we sent them out due diligence. Let's get us an A or B option. Let's not just accept a because it simply is. It was only after the board that they found this environmental assessment requirement. I mean I changes. Everything hey as far as I can tell so I what we've asked them is on Monday to get us. You know, like you said.

N

The pros and cons to both I I think that that equation may have significantly changed or, as we've heard right here, I I guess I would like them to spend a couple days to confirm this ei thing. Cuz we'd asked them to give us options before and they didn't have met the two o'clock meeting and all sudden that before all of a sudden, we find that we have. You know this huge requirement that we didn't know existed before. That almost makes it a clear answer, but I think a little calm to let them go.

N

Do a little more research come back to us on Monday get us some read a heads and then we're meeting Tuesday at 12:00. If everything exists, as it is right now, I I guess, I can't make a recommendation because I don't have my board here, but yeah I think maybe we're all seeing that it's fairly obvious I but like I, said it was kind of a last minute in between meetings. Here. All of a sudden, we find this well.

A

The I don't think it's obvious necessarily I mean if truly site 2 is a better site. It's gotta have some pretty and.

N

That's what we were pushing for I know like Security's concerns and after 9/11 and TSA things are, when you put general aviation, that close to commercial, some places are having cities are having to hire security guards to come and meet private pilot's at their plane and escort them into the FBO, because they're just too close, no all you said now we have all these options. Maybe we just move the FBO I.

N

Don't we've got way too many things jammed into close, and that's why we were thinking this is the time and it really isn't that much further from the industrial park right I mean it was just right around the corner.

A

Oh, it's essentially the same, we're out. In fact, I can't even picture the d-o-t allowing a second roadway access. We'd, probably have to just do something on our airport improvement plan to put a road through our Airport right.

N

A

Of this, the same yeah.

N

Cut so yeah, you know, and you drive those roads. I mean there is a lot going on there. I know I drove up there all the time and it feels like a one lane or one-way road, but it's not and I've met people head-on. In my lane, I there's a lot going on and if we're looking at possibly doubling passengers in the next 10 20 years, it it's not going to get better now, there's many ways to cut this thing and it's a fast track.

N

So we're trying to go through this cost-benefit analysis and make a good recommendation for an airport board as quickly as we can I, don't think. I can make any recommendation right now, I'd like to see all that Monday and then have a good discussion Tuesday and certainly invite all of you to come intending that.

A

Gives them a couple of days to finish the application yeah? No.

M

A

Of that is moving along not contingent upon the site right or is it all contingent on the site, location.

M

The application would be contingent upon the site selection. Yes, because site selection, too, would be, would be a significantly greater ask of the feds for money. We.

A

We wouldn't be asking, though so I mean if you're Oh, true great.

M

A

We're picking site 2 we're kind of realizing we're not asking anymore I.

M

Think that's I think that's accurate and then it would just be a matter of if well you know, there's this supplemental grant is out I think an other year as well. So I mean you. Could you could look at another another run at it next year, but I know that the the push has been to try to get try to divvy this out quickly and I. Think there are a lot of airports that are seeking seeking dollars well.

A

If we decided that we wanted to pursue site two, we would want to immediately begin the process of the environmental assessment as.

M

We can get.

A

Those public hearings and letters sent out and waiting periods and all that started yeah.

D

A

We don't have any money in the budget for that, but that's probably not giant amount of money right.

F

A

A

So again, another scope decision.

K

A

So you're gonna be very busy. The next few days, Monday a briefing and Tuesday a meeting. So.

M

We're sending all the information over to over to the airport and Todd will distribute it to the airport board on Monday and then I'll kind of soak it in and have a meeting on Tuesday at noon. Okay,.

A

Is that a conference call or at.

M

This point: yes, that's.

A

What its day, what.

M

I was anticipating would be a conference call if I, if you'd like me here, I can I can make the trip as well. Well.

A

Publicize that meeting I would think the council would want to be there if we had to I suppose we could schedule a special meeting before the 31st if they really needed to act.

H

Will be officially notified of that meeting not for like an email to us then can.

A

We be well try to remember I'm yeah.

M

Oh yeah I can I've already sent it to Todd, so Todd can Todd can send that over to.

M

A

Other questions well, this is a lot to think about.

M

Plenty to plenty to chew on I I know that it's big, you know this was a very quick quick process from the get-go I mean I. Think your request for proposals was in August of this year, so we've been gathering data and coming up with you know, with what we see is as a reasonable and justifiable request for supplemental dollars for the terminal. You know as it pertains to a second sight. You know: that's a that throws a whole whole different scenario into it.

M

So, but we will put together those numbers and look forward to getting anyone who can make it at that meeting on Tuesday, okay,.

A

Thank you thank.

M

You all very much I really appreciate the time Thank You mayor.

A

Okay, is there any other old business?

A

We did have a little? No, no. This is old business with our city hall being in the budget was rather stinky today, with our little hydrogen sulfide gas problem, we've been dealing with so I, don't know if that's neither here nor there, but Mayor.

C

Just commented then I know it because I get asked about at City Hall and we've kind of pushed that off. If you will it's not an immediate need and we've all equal all agreed upon that, but that's happened a number of times and it's not a very good working environment that happens. So I would just comment to your comment that you know the City Hall is not tomorrow, but it's it's coming. It's coming, I just think the public means to be to be aware of that. It's not tomorrow, but it it's probably coming. Yep.

A

It's kind of cold with windows, all open any other old business or new business, see none any liaison member reports. Okay, we do have a need to go into executive session pursuant to SDC l1 25 for personnel negotiations. So look for a motion. Second, to go into executive session.

A

B

A

Hor, a second by Roby, any discussion, all those in favor signify by saying aye. Those opposed signify by saying, nay, motion carries were in executive session.