Jenkins Advocacy and Outreach SIG, 16 Jan 2020

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From YouTube: Advocacy and Outreach SIG 2020 01 16

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Jenkins Advocacy and Outreach special interest group meeting with topics including Jenkins Area Meetup recovery and transition to CDF, mailing list transition and archive plan, FOSDEM plan, Contributor Summit attendance, Linux Foundation CommunityBridge status, Jenkins X positioning in Jenkins media references, and a plan to meet with CommitStrip! next week for advocacy ideas

A

Then so welcome everyone to advocacy and outreach. The recording has started.

A

So like do you want to take us through the agenda, you want me to drive that I.

B

Know the agenda, but yeah disclaim it I, may drop at any moment all right yeah. We wanted to follow up on the recent removal, so that is a threat in the developer. Money list, which summarizes a sequence of events and the next steps, so I just wanted to follow up on that and another relative threat is about archiving all channels.

B

We used for Jenkins era meetups and for bands and replacing them by advocacy and artistic so to optimize, better spent on that and then a lot of other topics like Folsom STARTTLS community. Really it's mostly for funding and gauging case exposition is just a sporadic threat which I didn't hitter before the meeting. So I put it to the risk so that we can discuss it.

B

So, mmm let's see it.

A

Great all right so Alessi, you want to give us an overview on the meetup removal retrospective and what we learned today, yeah.

C

So the governance meeting yesterday we did get approval to use this SIG the outreach the advocate scene, outreach say to as a as a support system for new Jam's and I've updated that on my my pull request on that I've been updating for CIC, CI, CD, meetups and jam.

C

So that should reflect on that page and then what else I mean? We still keep the the organization's, the logistics that still needs to go through CDF, but we just open it up to that. You know that this this ik is is a place where people can come and get advice and help if needed.

C

What was the other item that was in there yesterday or lag for that? So.

B

Yeah, basically, we approved shutting down of the negative meet ups in principle, so yeah just summarized the discussion we've had last week about the meetups. The proposal is to basically you needed to step down from meetups which have never happened, so the meetups get recovered and then Steve immediately stepped down so that the meetup.com adoption process starts and for the meetups away. We had an event at least once we have a grace period. The way we try to repeal the meetups in the community.

B

So this is what we approved yesterday, its agreement in principle. So the decision, the final decision and the final process definition is delegated to event officer. So basically, you Alyssa.

C

Yeah yeah and I'll work closely with Jackie on where we are with regards to the deleted meetups night.

D

And I have an update for that. Oh cool yeah, so I I sent so I added both oleg and your annual aside to the communication about the next steps and then I also just shared with you guys, the excel sheet and so I was I. Have an email in my draft leg to the message that you sent this morning so meetup restored all of them. However, some of them they ran into issues and data was lost.

D

They can work on recovering that data, but what I wanted to do was make sure that we prioritize all of the meetups that do want to be part of that grace period. First. So that's why I wanted to send out that communication so that we can so like. For example, you just said hey: can you please work on getting all the Scandinavian meetups up?

D

Those should be up and if they're not up, let me know- and it sounds like they're- not so I'll send meetup another note and let them ask them to prioritize those groups first, so that they can recover them, because everything should have been recovered and restored. As of last week. On the seventh, but it seems like it's, it's not so so I'll send them a reminder, no and yeah. So any meetups that want to be restored and their data was lost, we're happy to prioritize them and recover it. We just need to know which ones.

B

Yes, so currently we have 59 meetups, so it means that approximately 40 meetups haven't been restored. Yet yeah.

D

And so that's that's what I'll send her and be like hey what happened to these other 40 meetups, because you guys said that everything that we went, we've asked them to shut down should have been restored by now. Mm-Hmm.

B

Yeah things are not thanks for the status update. Are they any specific inputs about drought? Yes from others on the call.

A

No I think I think you had the right description of the priorities. Right, it is priority should be those groups that are our most, that we're active therefore had Scandinavia the Russian they meet up. That are you.

B

Yeah so yellow tops so I mean happened at least once.

B

And it would be also nice to disturb a area John, because for me it's just no, no brainer that we can have the ICD meet up in the Bay Area yeah and right now we know we don't so.

B

For me it would be just a good experiment in terms of renaming to see a centimeter ox and the facilitating the community around it.

B

Yeah we gotta meet up yeah, also communicated it to the thing, but we don't longer need to restore to get us level. John.

B

Okay, any other comments about properties and things to be restored. Nothing from me.

D

Okay, a meeting with meetup for tomorrow and just let them know, hey like what happened with those other forty ones because they're not on our page and then please restore these.

D

B

I also noticed that even in restart meetups, not all member numbers were restored, so, for example, in Moscow German we lost approximately three hundred participants, I.

D

Like that, in the notes, so again, I can highlight all of the ones that you lost data on that you want me to recover and then they'll work on those.

B

B

Unfortunately, I don't have exact numbers I, don't.

D

Need exact numbers I just need the name of the groups and I will let her know that these groups were affected and data was lost and that they needed to work on recovering him. I.

B

Know, yeah cool so anyway it it's probably less a priority, because if you have the meetup page well, eventually these members will come back so yeah it's unfortunate, but it's not something we can use out, but yeah, just restoring the meetups be crucial. Okay,.

D

What happened Jaclyn.

E

Can I ask you a question sure I know there were a lot of emails going back and forth regarding this, but do? Can you just like give me a tldr of how this happened? Yes,.

D

So we did a scrub of all the meetups that currently are under the Pro Network account, and we identified over 60 groups within the meetup Pro account that in the year 2009 did not host any events.

D

So to us that was an indication that there was no active organizer in that there was just no, no one was really moving the group forward. So after doing the math that was about seven thousand dollars that we paid for q1 for groups that in 2009 never hosted an event. And then, when we looked at more data, it was the since they joined the pro account.

D

Some groups had just never even hosts one event here.

B

27 meetups yeah.

D

And so and then the other ones just never hosted an event in 2019 and the last time they had hosted an event were like between the years of 2015 and 2018, and so that was we took that as an indication that these groups were no longer active.

D

What we didn't realize was that meetup is being used in another way and I think it's what we gathered. It's being used more as a way to communicate to some of these jams members, but it's also just not the right way to be using this platform, but we're happy to like that's. Why we're working on restoring all of these, because we want to be accommodating to the community and- and we just didn't realize that this is how they were being used.

D

E

Thank you one final question: when the determination was made that these were not being used after the scrub was any communication sent out prior to removing these to maybe ELISA or to Oleg or anybody in the in the community? No.

D

We did not that that was where our mistake will.

B

There be bit because actually there was communication sent, but the communication was sent only to meet up organizers as a part of transition to see Devon on this.

F

B

There was an email to all meetup works, saying that the transition to s DF and that they will be review of the negative macaques and that you will get some communications about meetups, which are considered as a negative. So there was warnings for a warning for meet-up organizers. That review of connected meetups is going to happen, but it was communication which was sent.

E

C

So so marquee I mean there were some things that fell through the cracks when we between, between the time that we as in max and myself from cloudy's, when we sent out that initial message and then the transition took place and then Jackie took over so between the that time.

C

You know we didn't follow up with an additional communication, and so that's when things just when we exchanged hands things just fell through the cracks is.

E

There a way that- and this is more kind of where I was going with my line of questioning- is there a way that a we're doing some type of like business disruption or we're basically learning from what we did. So we don't repeat it either in this fashion or somewhere else, when we transfer something I I just want to make sure that we're capturing what was missed and that were we're proactively finding a way.

E

So it doesn't happen again and mainly I I want that for the community, because I think it would be good to be transparent about hey. This is where we messed up, and this is how we're correcting it. It just gives people that warm and fuzzy that. Well, you know everybody's human yeah.

D

And that's what that eat: email, communication that I added Alyssa and I like to have a document where I go through. All of that, where it was just like hey, we did a scrub. This is where we made our mistake, which was not to be more proactive in our communication, and then these are like, as a result of us trying to remove these pro. Excuse me, these groups, from the pro network account when this was done. This is what happened, and so it's there.

D

It's documented already I just wanted Alyssa and Oleg's feedback first before I. Send it out awesome.

E

Thank you that answers my questions and I. Thank you very much. I.

D

Mean yeah like this was I to be quite honest: I just wanted them moved from the network so that they weren't being charged toward cow. What wasn't explained to me in the process? What that that they were going to be completely deleted so but yeah we I've documented the next steps so and then also just identified all of the all of the groups that we initially targeted. So you know working working on that on that fix. Okay,.

E

Thank you very much.

D

Yeah, of course,.

B

And so all of us have to learn but yeah. The idea of removing connectively Topsy is important because yeah the cost seven key use the water is quite high and definitely that would be modulating use of this money than in the sponsor and connecting meetups yeah.

D

And we're happy, you know we're happy. I also want to just make sure that this doesn't get lost knows we're happy to continue sponsoring meetups. It was just when we looked at that data. It just looked like there was no one was using them, so I just didn't realize that people were just using them at home, whereas an email platform then really as a place to promote events, and that's how that data is being interpreted is every every time you post an event. That's that's being measured as activity on that for that group.

B

So another step on us would be to proceed with a meet-up shut down process, as we discussed and because, at least in our work closely with CDF to implement this process, there is decision from the Jenks community which basically approves whatever the process we discussed.

C

Yes, I will do that.

B

Yeah, so one thing is still: it would be great to do a best effort to recover meetups yeah published because yeah these meetups could be used as foundation for jay-z meetups. Yes, it in Bay Area. We had several thousand people, I'm, not sure how many, but if we just renamed with preciate city meetups, it's a good user base for promoting whatever events yeah.

D

And hopefully, also just getting somebody to be more of an organizer as well I think that's also important for us to focus on next.

A

So are we, are we settled, then, with the Jam retrospective and follow-up.

C

So we still have I, think Jackie and I still have a lot to do with regards to know where we are in plans for communication going forward mark. So there's still things for us to do so. Yeah.

B

Also, some action items right on the jinx community because you might object our meetup program pages, so there is connect request from ELISA which does bit so yeah.

C

So I think pretty much updated, my part or like, but you can. Let me know what else I'm missing yeah.

B

Yeah that I request changes, but they're quite minor I mean if we can quickly run that, so hopefully it will do end the song. So we still promoting several meetups for meetups, which she decided not to rename to say CD meters, but na is the most of the operations go to any liver foundation. So the amount of responsibilities on the Jenkins site gets reduced and we wrote everything to advocacy and outreach special interest group so that we have less entities to maintain on our side and yeah.

B

One thing to it is: we may need to reconsider the scope of responsibilities of the event officer because yeah right now, a lot of responsibilities actually go to meet our populations. And now it's on CDF.

B

While we still want to help use meetups, but you won't be able to fully deliver of responsibilities as the commented.

A

Right, yes, so there Jackie, the the story. Is that the this precise list of duties for the event officer in Jenkins governance documents describes things that were specific to meet up that we think are probably better handled by you did I say that.

D

A

Like because you you will now have permissions to those some of those things, so we actually need to really consider should the event officer official description be corrected, so that we can admit we're going to rely on CDF and Jackie to handle that yes,.

D

We can yeah just let me know how I can get plugged inside mm-hmm.

B

Well, basically, you already did that there is a foundation meter page which documents the processes and yeah. What we are going to do is to just rely on this page and yeah to help or way we can outside remotely events through our channel with jenkees, with our organizers with content speakers. So this is what we still can do as advocacy and outreach special interest. Group, okay and I believe that we should keep doing that, but, on the other hand, vibrations, but it's already Foundation site.

D

Okay, so Alyssa all set up some time for us to just make sure that we cover everything. Yeah.

E

C

B

Yeah thanks a lot to everybody and thanks a lot early, serger clean for putting a lot of effort into it.

D

Yeah sorry guys for all the thrash.

D

E

Or just one thing, one thing to I always like to make people aware of Jaclyn we're an.

D

E

D

E

You for being human, that's so don't don't feel that you throwing our street open and know you're human mistakes happen, so we just fix them and we learn from them. That's the best part about it, but we pick cynical operatively. So again, don't discount yourself.

C

And I mean nobody expected that data corruption would happen. You know with meetup.com once they delete it. That's that's on their side. Yes,.

D

Yes and we're trying and like we're trying to fix that. That's why I just want to make sure that, like the ones, let's tackle the stuff, that's like high priority and then let them work on that other stuff afterwards. So, okay.

B

G

A

Anything else to discuss on archiving down the old channels. I assume. Yes, we've got that's a process. We need to work on just to shut them down. Well,.

B

There is no process because we have never done that, but yeah we have issues with all channels to be used to do so. The resident is a junk channel. This channel mostly was used for meteor preparations and again the rest most specific need to keep it running since metapopulations would go to the cdf process.

B

So my proposal is to just shut it down our kyv, because maintaining pity is additional effort. It we also have fishes with spam there. If you just go to the channel, you may discover that two-thirds of the channel advertisement of whatever it you delete and stuff to do it to jumps so yeah. My suggestion archive it, you CCDF, so the advocacy and outreach seek for all kinds of communications.

B

I mean promotions of jams, content speakers. So this is why we can have a Quahog.

A

Okay- and so here we need to do- we need to get somebody specific approval, that's or that was just an operational thing. We decide here and advocacy and we're done.

B

I got approval from the governance meeting yesterday. So as far as I'm concerned, the top Jenkins entity approved it right. Alright,.

B

So, regarding catalysts, Jenkins events, forced them scale, they're, just not really active, so my proposal would be to do basically the same just archive remover down from the listings. It will require some additional operations, because this make increased self hosted and actually that's another reason to get rid of them, because you would rather remove the mail server to reduce the infrastructure costs and reduce the maintenance cost. So if we can just archive them in a nice way, for example, dumping everything cubed hub or whatever we put the area Commission additional service, mm-hmm.

B

Okay yeah, so basically, we have four minutes left on the service three over them. I listed here and the first one is Jenkins infrastructure, mailing list and I believe for that was discussion, line about moving out of it anyway. So in south of the scope for this seek, but I believe that the.

B

Approach today that we wanted to move that mailing list somewhere most likely to Google Groups I mean we have heavily dependent on Google on Google Groups anyway. So what possibly go wrong right? Okay,.

A

So is: is that one where we need an actual item on the on the process or well.

B

I need to figure it out with Olivia its infrastructure. Orchid mean I, have a plan to discuss it at the next in 30 million.

B

So it won't happen immediately. But if everybody is on board is just a decommissioning English at least and archiving them I'm happy to implemented great.

B

Is it funny with you Alyssa.

B

Because, historically, these lists require some additional maintenance. If you don't use them. Okay, let's get rid of that.

A

Agree: excellent ready to move to ecstatic.

B

Okay, let's move so Fossum yeah, we'll have a blog post published with announcement. We have a new page in Jake desire which just summarizes all Fordham activities and contains archiving for previous FOSDEM events. So our plan is to days of Folsom. We also have CI CD deaf room on Sunday, it's February 2nd.

B

Well, it's basically listed on the first link. So knowing the whole point duplicating thanks. Well, you can post it for my disabilities notes, but with you it's on the link anyway.

B

So in addition to that, we have a jinx contributor summit on January 31st. It will be a small event because he really made it to 20 people and the folks will be really on contributors. So there will be no user focused content there. So we will be talking about governance about sexual changes. We need to deliver on about infrastructure changes. We need to deliver on.

B

And we see how many people will get there, because so far more constellations than confirmations.

B

That was something like eight or nine RSVPs confirmed, plus other people were likely coming and and.

B

May, in addition to that, we have trainings for ginsenging sex on January 30th, so this training supporters first on fringe events and we likely need to spend more time on promoting them.

B

And, for example, mark since you have access to Twitter now you could just handle that. Yes,.

G

Jackie I was wondering if we can add these two Jenkins to CDF events, page.

B

Shoes online John.

E

You're on mute, Jackie.

C

Okay, I'll touch base with her after the meeting I.

E

Have a I have a question in relations to FOSDEM, but more towards the general gist of when we do contributor summits and things prior to a larger event, sort of date, zero of events, this my question is, is basically do we have any way to track what the number of people that RSVP for a given event versus the number of people that actually show up and there's a reason why I'm asking that.

G

B

So what we do at the beginning conference rebooter summit, we usually do quick self introductions or count people, so we have a list of people who actually participated. But if you ask me whether we update meetup.com to mark people who really came and not know, we do not do that, but.

E

I wonder if it would be so a third person to that I wonder if it would be good if we started tracking that, especially as we come up to Jenkins world the US and the reason that I wonder if this would be good is because we're basing space off of you know the turnout we're expecting to get, and if we understand that that people were having a higher signup rate than people are actually attending I, wonder if it makes sense to start charging like a sort of hold fee like five dollars, and if you show up it'll, go back to you this way.

E

We ensure that and then we could even donate the money right. Any people that don't show up, we can donate it to a charity. I just think that may be something to think about yeah.

C

So I can speak with regards to when we do. When we do the contributor summit at like DevOps world, we get from like I, think 2019 in San Francisco. We had about I, want to say close to hundred people and then same thing for Lisbon I. Think in Lisbon we had 85 people that attended now the the people who registered most of them did came, but then we also have people who also walked in as well, but then I noticed when we do like contributor summit before like FOSDEM. Our crowd here is much smaller.

C

You know where we're saying: we've been staying at around 20 to 30 attendees and that's been consistent. Every you know at least were the times that I've been part of the program.

B

Mm-Hmm, yes, all mm-hmm, there are some usual suspects. People change, but to be honest, we have never experienced the issues. Is that mean you've been overcrowded or we've been kinda crowded, so maybe tricking people I'm not sure what would be the benefit in that market.

E

I think it's good to to know and I think it's good from a data perspective. If.

A

E

Wanted to grab that data, do we have it if we ever I, just think it? We don't have to I, just think it's something we should think about it, but we don't have to spend an exorbitant amount of time in on this call regards to them.

D

E

Something that maybe we but you know sort of as a spike to look at later. Maybe.

B

It makes sense to consider that for new events being organized like CD summit, Jenkins attendance there, so that we have some data for Steve, for example, to justify aging contributors, an attack and the janki's meetings during CD summits and whatever CD conferences, because the for Jenkins Walter it becomes to be different because there is no more genius works. That is DevOps both now.

D

Yeah I think that's a great idea to have, especially because we're trying to have a CD, a large CD con, if you guys, can bring that on-site.

D

B

Of this data would be helpful to understand how much space to get it and give the projects for there right. Yeah.

D

D

Like I mean that's like eventually, that's how I envision these CD coms growing and I'd love it to be more of a meeting place for everybody, I. Think right now. That's where we're struggling is to to figure out how much budget we really need for each of these and how much to really go out and really market it and work on sponsorship sales, so that'd be really helpful. Thank you guys.

B

Okay, thank you so mark. Can you think about this topic? Are you satisfied with it? No.

E

I'm fine with thank you. Okay, thank.

B

You don't okay, community bridge yeah so for community bridge could be copied. So what I was doing over the past few months is preparing to community bridge funding because yeah we use community bridge funded now for from mentorship program. So community rich portal consists of two main parts: one is mentorship, another one is funding and for funding you know we need to do something because spie will no longer accept funding, as it was decided in my personal Menken and we do not have other donation ways.

B

So there was idea to use community bridge portal by Linux Foundation for that and I just made a proposal and a developer and increased to implement that, but implementation so that we can test and evaluate that, and yes, they're good approval for that. So my plan is to proceed and to make some updates on the community bridge page so that donations are able not only for mentorship but for other targets. If the experiment is successful, it could be just additional source of cash flow for today.

B

Jenks project which we're gonna use for programs for sponsoring targeted changes like mediation or development, or for specific meetups, so yep so far, so good and I hope that we can get it implemented.

B

I have a question objection about that. So is it fine from the cdf standpoint, if we do this page.

D

I I'm not sure but I I'm happy to go and ask man I, don't think we would I, don't think, there's an issue to be quite honest, but I'll just double check in case there's something.

B

So there was a lot of fun.

F

A

If we lost him, but we did, he did just drop out so while we're waiting for him to return Jacqueline Jackie, what's your preferred Oh ready.

D

Jackie's great, thank you. Okay,.

A

D

A

D

A

That, like that.

C

A

A

Sorry, yes and Oleg's note here at the bottom proposal: let's give edit permission to mark wait is a good proposal we'll do that later. You've all been very patient while I've been typing and he's been accepting my typing. What a what a terrible waste! Sorry! Okay!

A

So while we in hopes that Oleg is able to return how about we switch topics to Jenkins X positioning, this one I think I can.

B

A

You're, are you back Olli yeah.

B

So I just wanted to have a quick vote about the mark. Mark admissions.

B

A

I there was unanimous acclaim that no need to even call for the vote. They all agreed.

B

Yeah I think we can just to do it at the next meeting today because we are almost closed and.

A

Anything else, then, on community bridge I, like that, you want to be discussed and.

B

Nothing else well, one thing that we both transferred for sliding newness it's a mentee who was working with the Jenkins project this year. Working on jake has developer tools, so go to $3,000 transferred from SPI to Linux Foundation, and it now appears as sponsorship on community bridge. So the next step is to actually admitted the payment out, so that suddenly receives the money, because the project is completed, so it took a while to do that again so mostly on due to communication. So this spi, because he it has never been fast but yeah, get.

A

In there ok, so we have it yet actually had the payment, rich laughs, no.

B

Not yet ok, so what we did we self donated money so basically, during this project donated money to the Jenkins project, but yeah on our Linux Foundation account. So now we can do the payment transfer.

A

Right ready for next topic, we're running out of time or I may have already run out of time. Jenkins X positioning in Jenkins media, yeah.

B

So basically, we have never discussed this topic, so I just ran a phrase in New Year, blog post, but Jenkins X as the Jenga sub project and became a hero and the umbrella of CDF. So basically it's just summarizes the current stay status, but yep mmm I just wanted to ensure that everybody is fine with such working agreed from me.

A

Marky-Mark, it has dropped, oh yeah drop. Okay, then I think we've got it. We've got consensus.

B

So I just needed some war tank and apparently so, if we make it a kind of official wording, for example, I can use it for press information or because you have summary for some projects on the press. Information so I can just use it as a recitation when I want to put it that way. If.

A

Somebody asks yeah, so I'm daring to make some changes or like just do it. Okay,.

C

Before we drop so I I have one I had set up a meeting with comments trick for next Thursday and I know, like you suggested that we use this channel for that meeting, which I think it's a great idea.

C

I think our next Sigma are next meeting is, is not next week right. Are you guys, okay with me, keeping that meeting for next Thursday or do you want me to move that meeting out? Well.

B

I think that it's fine, maybe no wasted water folder meeting yeah, it's good for me. Next Thursday.

A

B

A

B

Know better than in.

A

Two weeks, because we can't force them yeah too easy.

G

A

Two weeks absolutely not available right.

C

Right: okay, all right! Keep it for next week and I, anticipate that we're gonna take probably the whole, possibly the 45 minutes or one hour for it, because it's basically a brainstorming session mm.

F

C

You so much yeah.

B

Would you be able to send an announcement to the Sigma increased? Yes,.

G

B

To the develop: well, we always do African and they develop our mailing list. Okay,.

G

B

Yell a bit James Callender to get it posted.

C

And uh I guess: I can get the dial-in information from up here. They use the same link here away.

B

C

B

So here we can use the same link, but it requires somebody to run it because you don't have access to this zoom account of these. So.

A

Okay, I actually have access to that. Cdf zoom account if you need, if Oleg you're not available I prefer to use my person with my own account, but I actually have access to the CDF count as well. Unless it's passwords change.

B

Yeah, it didn't change and yeah I'm most happy to join. So it's always on the correct. You can do it: okay, okay! We can um be a boss online, because yeah taking my network is better to have a backup right: okay, okay, so yeah! If you act on that, let's do it yeah thanks Alyssa for driving that yeah! Thank you to caucus for doing sponsorship.

G

A

So I think we're done I'm going to go ahead and anything else that we need to process before. We call an end.

C